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HomeMy WebLinkAbout2011-09-28 CC Packet CITY OF CENTERVILLE COUNCIL MEETING - AGENDA Atervilie Wednesday, September 28, 2011 Established 1857 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. September 14, 2011 City Council Meeting Minutes (Pages 1 -7) V. CONSENT AGENDA 1. City of Centerville September 15, 2011 through September 28, 2011 Claims (Check #26704- 26724) w /Check #26545 Voided (Pages 8 -9) 2. Centennial Fire District Claims through September 16, 2011 (Check #4983- 5001) (Pages 10) VI. AWARDS/PRESENTATIONS /APPEARANCES 1. Mr. Greg Kieselhorst, Centerville Lions — Annual Haunted House VIL OLD BUSINESS VIII. NEW BUSINESS 1. Centerville Lions Annual Haunted House — Request for Use of Laurie LaMotte Warming House (Pages 11 -23) 2. Ditch Cleaning (Pages 24 -27) a. Pheasant Marsh b. Royal Meadows 3. Final Payment & Closeout Contract A — Ellingson Drainage (Pages 28 -30) 4. Ord. #XX, Second Series — Permits for Use of Special Vehicles on City Streets (Pages 31 -34) 5. Approve Letter of Understanding w/Lino Lakes — 21 Avenue Improvements (Page 35) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator X. ADJOURNMENT * *REMINDERS ** Planning & Zoning Commission Meeting — October 4, 2011, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — October 5, 2011, 6:30 p.m. Council Chambers City Council Meeting — October 12, 2011, 6:30 p.m. Council Chambers City Council Meeting — October 26, 2011, 6:30 p.m. Council Chambers CITY OF CENTERVILLE CITY COUNCIL MEETING September 14, 2011 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 14, 2011, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King A n . Council Member D. Love ®V' Council Member Jeff Paar b f ABSENT: None STAFF: City Administrator Dallas Larson City Finance Director Mike Jeziorski City Public Work Director/Bldg. Official Paul Palzer City Attorney Kurt Glaser City Engineer Mark Statz Parks & Recreation Committee Chair Patrick Branch I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None scheduled. III. APPROVAL OF AGENDA The Mayor reviewed the set agenda with Council. The Mayor requested that under New Business, "Mediation Services — New Executive Director, Dave Bartholomay" be added and that a "Closed Executive Session" would follow the regularly scheduled meeting. Council Member Paar requested that under Old Business the "Downtown Colored Concrete" be added and under Updates the "Fire Steering Committee." Council Member Fehrenbacher requested that under Updates the "Police Governing Board" be added. Council Member King requested that Item 144 be pulled from the Consent Agenda. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Set Agenda as presented. All in favor. Motion carried unanimously. Council Member King stated that he did not desire to undermine the Committee, that they provide excellent opportunities for the residents and work hard; however, he had concerns regarding Item #4 and requested that the Finance Director explain more in depth the request of the Committee. Director Jeziorski explained that what is being requested is that all revenues from the event be set aside for the sand volleyball court ($3,666), with the expenses being paid from the budget line item instead of revenues minus expenditures equaling profit and the profit being set aside. Director Jeziorski stated that the 8K Run/Walk is budgeted as a break even event. 1 Parks & Recreation Committee Chairperson Branch stated the Committee is attempting to set aside funds to construct a sand volleyball court and in previous years the Committee was allowed to set aside revenues for the court. Administrator Larson stated that was true for the first year; however, the event was originally proposed as being a self supported activity. IV. APPROVAL OF MINUTES 1. August 24, 2011 City Council Meeting Minutes The Mayor questioned whether any members had requests for modifications. Hearing none. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the Minutes of the August 24, 2011 City Council Meeting as presented. All in favor. Motion carried unanimously. 2. August 24, 2011 City Council Work Session Meeting Minutes The Mayor questioned whether any members had requests for modifications. Hearing none. Motion by Council Member Paar, seconded by Council Member Love, to approve the Minutes of the August 24, 2011 City Council Work Session Meeting as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville August 25, 2011 through September 14, 2011 Claims (Check #26658 - 26689) w/Voided Check 26617 & (Check #26690- 26701) 2. Centennial Fire District Claims through September 6, 2011 (Check #4946- 4972) 3. Centennial Lakes Police Department Claims through September 8, 2011 (Check #8567 -8601) w/Voided Check #8602 4. Parks & Recreation Committee Recommendation for Allocation of Excess Revenue From the 2011 8k Walk/Run, In -Line Skate 5. Parks & Recreation Committee Recommendation for Usage of a Small Amount of Planting Materials for the Comer Stone Park Fountain 6. Successful Performance Review, Mr. Greg Burmeister, Lead Project Coordinator — Move to Step 8, Grade 6 Council Member Love requested that Item #6 be pulled from consideration of the Consent Agenda for more discussion. Motion by Council Member Fehbrenbacher, seconded by Council Member Paar, to approve the Consent Agenda Items 1, 2, 3 & 5 as presented. All in favor. Motion carried unanimously. Consent Agenda, Item #4 discussion continued with Council's consensus that the allocation of net profit (revenue — $3,666, less expenditures — $1,633.08 and deficit from 2 the previous year - $103.81 equaling $1,949.01 is the true net profit) be set aside for the volleyball court project. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve placing $1,949.01 in the Parks & Recreation Sand Volleyball Reserve Fund rather than the Committee's requested amount of $3,666. All in favor. Motion carried unanimously. Council Member Love requested a definition of the Step, Grade — Pay Scale. Administrator Larson explained that all staff follows a Step, Grade — Pay Scale for hiring and performance appraisals. Director Jeziorski stated that there are 15 Grades and 9 Steps for each grade. Council Member King questioned how the system was derived and Administrator Larson stated that a consultant was hired to complete a pay study and ensuring meeting pay equity compliance. Motion by Council Member Paar, seconded by Council Member Love, to approve Item #6. All in favor. Motion carried unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES None. VII. OLD BUSINESS 1. Xcel Energy Franchise Ordinance — Tabled From Previous Meetings Attorney Glaser briefly reviewed the Franchise Ordinance with Council. Attorney Glaser stated that the 20 year agreement allows Excel Energy permission to construct, operate, repair and maintain infrastructure within the City to provide electric services to residents through public grounds/right of ways. Council had several questions regarding the presented Ordinance. Attorney Glaser stated that if Council desired the agreement allows for placing franchise fees on the provider which then would get passed through to customers. Attorney Glaser stated that the Ordinance needed to be filed with the Public Utilities Commission and published in the local paper with Xcel Energy reimbursing the City for the associated costs. Motion by Council Member Paar, seconded by Council Member Love, to approved the Xcel Energy Franchise Ordinance as presented. All in favor. Motion carried unanimously. 2. Setting the Date for Fete des Lacs, 8K Run/Walk, In -Line Skate & Kids `/z Mile Fun Run Chairperson Branch reported that all parties involved (Parade Committee, Centerville Lions, Radio Club and Parks & Rec.) concurred that the run date should coincide with Fete des Lacs and continue to take place on Saturday. Chairperson Branch reassured the Council that with scheduling adjustments with the run/walk, in -line skate and fireworks there would not be the same experiences for 2012. Council Member Love questioned whether the Committee has ever considered hiring an outside organization to take care of the event. Chairperson Branch stated no. 3 Motion by Council Member King, seconded by Council Member Fehrenbacher, to approve Parks & Recreation Committee Recommendation for Setting the 2012 8K Walk/Run, In -Line Skate, Kids '/2 Mile Fun Run for the Same Weekend as other Fete des Lacs events (July 27, 28 & 29, 2012) with July 28 being the run/walk, in- line skate date. All in favor. Motion carried unanimously. Council Member Paar read a memo from Chairperson Branch thanking the Committee and recognizing them for all of there efforts over the 4 years that he has been affiliated with them. (See Attached) 3. Downtown Colored Concrete Deterioration Council Member Paar had concems that due to the time of the study inspections, the concrete may experience more deterioration throughout the winter months. Engineer Statz stated that the question is whether to repair /replace the existing concrete prior to the winter season and before the study commences or wait and see what happens. Both Engineer Statz and Public Works Director Palzer felt that the existing concrete was fairly stable. Consensus was that the concrete should be left until the State completes the study of colored concrete, likely causing this to be delayed until next year. VIII. NEW BUSINESS 1. 2012 Budget & Levy a. Res. 1111 -017 — Approving the Proposed 2012 Budget & Preliminary Tax Levy Finance Director Jeziorski reviewed the preliminary budget and levy through a power point presentation with Council. Prior to the current meeting, the council had four Budget Work Sessions to discuss budget and levy matters. Finance Director Jeziorski stated that the process is to submit the preliminary levy to the County by September 15, 2011 with an additional final submittal in December. Following the preliminary budget, only a decrease to the levy can be made. Council Member Fehrenbacher stated that Council made very difficult decisions by reducing staffing levels and other areas while providing essentials services and road projects. Council Member Paar stated that since he has been on Council, each year has proven to be a challenge and the economy continues to worsen. Consensus was that Council personally cares deeply about their employees and appreciates their commitment; however, staff and Council tried extremely hard to balance the budget without increasing the levy. Council has expressed to the residents that they may experience slight delay in non - emergency services and requested that they be patient. Motion by Council Member King, seconded by Council Member Paar, to approve Res. #11 -017 — Approving the Proposed 2012 Budget & Preliminary Tax Levy as presented. All in favor. Motion carried unanimously. 2. Source Water Protection Plan Implementation Grant Application Administrator Larson reviewed the application with Council stating that this would assist residents that reside within the Wellhead Protection Area who desire to seal their wells. Administrator Larson stated that this is not a matching fund grant to the City; however, the Council could place requirements on the recipients for matching or partial funding. 4 Administrator Larson stated that there would be minimal cost incurred by the City for implementing this grant. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the submission of the Source Water Protection Plan Implementation Grant Application as presented. All in favor. Motion carried unanimously. 3. Res. #11 -018 — Directing a Change in Traffic Control Devices Mayor Wilharber questioned whether the police have had an opportunity to review the removal. Administrator Larson stated that expenses are associated with signage and this would alleviate some of that. Both Administrator Larson and Public Works Director Palzer recommended the removal. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve Res. #11 -018 — Directing a Change in Traffic Control Devices on east -bound Peltier Lake Drive at Centerville Road and at Mill Road as presented following Centennial Lakes Police Department Reviewal. All in favor. Motion carried unanimously. 4. Municipal Violation Bureau Mayor Wilharber stated that this presentation was brought before the Governing Board on Monday evening and they motioned to forward it to member cities for consideration. Mayor Wilharber stated that the Operations Committee had also reviewed. City Attorney Glaser reviewed the presentation with Council acknowledging the fact that he is the developer and owner of this program; however, it is not a conflict of interest. This would provide the member cities with an opportunity to receive a larger amount of the revenues from tickets than what they are currently receiving and an educational opportunity for the offender. Attorney Glaser stated that the City of Lexington approved of the program for the test phase (30 days/100 petty misdemeanor tickets) last evening and the City of Circle Pines will be considering it at their next Council meeting. Attorney Glaser stated that the Governing Board would review the program's operation subsequent to the test phase and determine whether they desired to continue with the program and forward their recommendation(s) to member cities Councils. Attorney Glaser stated that this is an on- line service that would accept credit cards and he desired to have authorization to obtain a vendor that would provide such services for the testing phase. He also stated that the revenues from this program would be held in a fund or trust to offset the cost of the program and remaining revenue would be forwarded to member cities. Motion by Council Member Fehrenbacher seconded by Council Member Paar, to approve the usage of the Municipal Violation Bureau system through the test phase. All in favor. Motion carried unanimously. 5. Mediation Services Mayor Wilharber stated that he recently received a mailing from the new Executive Director of Mediation Services and explained that he is the current Mayor of Circle Pines, Mr. Dave Bartholomay. Mayor Wilharber stated that Mediation Services is a service that is provided by Anoka County for its residents, free of charge. IX. ANNOUNCEMENTS/UPDATES 5 City Administrator Larson reported that Xcel Energy will be replacing power lines in a small section of town (Progress Road, Heritage Street and along Centerville Road to Birch Street). These power lines will be above ground, in the right of ways and provide additional capacity for them. City Administrator Larson reported that the storm water irrigation project is nearing completion. He suggested that when the system is completed, an open house of some type be held inviting organizations that where involved with the construction and those who might be interested in the concept. Council consensus was that the event would be held after completion and weather dependant. Engineer Statz reported that the trail project is nearing completion with concrete, trees /shrubs and sod being placed. He requested that if residents had concerns that they contact the City. Council Member Paar reported that the Fire Steering Committee approved the 2012 Budget and explained that Chief Streich and his staff have incorporated innovative ways to increase the departments revenues, retain and recruit firefighters and incur only a $4,000 increase from last years budget. Council Member Paar stated that it costs Centerville $32.33 /resident per year for fire services. Council Member Fehrenbacher reported that Attorney Glaser presented the Municipal Violation Bureau System to the Governing Board, the Police Department recently held a ceremony for a new officer and hired a Chaplain. The Governing Board determined that going forward they would meet on a quarterly basis. Mayor Wilharber reported that he and Council Member Fehrenbacher received emails regarding the County's willingness to complete ditch, right of way and a small amount of construction work on CSAH21 /Centerville Road. Administrator Larson stated that due to the reduction in staffing and a bargaining unit representing one of the affected positions, a closed executive session was needed. Mayor Wilharber recessed the regularly scheduled Council Meeting at 8:35 p.m. and convened the Closed Executive Session following a five minute break. XI. CLOSED EXECUTIVE SESSION - POTENTIAL 1. Employee Negotiation Matters The City Council of Centerville, Minnesota, reconvened their regular meeting of this date at 8:40 p.m. and then met in a closed session. Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love, and Ben Fehrenbacher. Also present were City Attorney Kurt Glaser, Public Works Director Paul Palzer, Finance Director Mike Jeziorski and Administrator Dallas Larson. The purpose of the closed meeting was to consider staff reductions and negotiating separation agreements and severance packages. Administrator Larson reviewed draft resolutions directing the staff reductions and authorizing associated severance packages. 6 City Attorney Glaser presented a draft separation agreement and reviewed the legal issues associated with the reductions in staff. It was pointed out that one of the employees is a member of a bargaining unit, so the Union bargaining agenda would need to be involved in working out details for that employee. After considerable discussion, consensus was that the reductions should be implemented immediately in order that the associated costs can be taken from the 2011 budget. The meeting was reopened to the public at 9:30 p.m. Mayor Wilharber stated that the only items discussed during the closed session were the issues surrounding the reduction in staff, associated separation agreements and severance benefits. Motion by Council Member Fehrenbacher. seconded by Council Member King to adopt Res. #11 -019 — A Resolution Directing a Reduction in Full -time Staff. All in favor. Motion carried unanimously. Motion by Council Member Paar, seconded by Council Member Love to adopt Res. #11 -020 — A Resolution Authorizing Certain Termination Benefits. All in favor. Motion carried unanimously. Motion by Council Member King, seconded by Council Member Fehrenbacher to authorize the administrator to execute the Separation Agreements with the staff that will be terminated. Motion carried unanimously. X. ADJOURNMENT Motion made by Council Member Paar seconded by Council Member Love to adjourn at 9:35 p.m. All in favor. Motion passed unanimously. Transcribed by: Teresa Bender, City Clerk, with Closed Executive Session and Adjournment Transcribed by: Dallas Larson, City Administrator. 7 CITY OF CENTERVILLE 09/22/11 2:35 PM Page 1 Check Detail - September 28, 2011 Check Check Date # Vender Name Comments Amnunj 9/78/7011 076704 CITIES TITI F SF RVIf;FS 1 I C REFUND OVER PYMT ON 7135 SHAD AVF ON FINAL RII I - $5 00 • • 1 . 1 AO : i. 1 r • •u•• - ■ •: : . :• .• u •: - ... •• •• 9/78/7011 076706 RD INVFSTORS Li r RFFIINO ON OVER PYMT - 7744 BRIAN DR - FINAI 11711 ITY 34 01 9/28/2011 026707 COMCAST HIGH SPEED INTERNET /CABLE $62.50 9/28/2011 026707 COMCAST HIGH SPEED INTERNET - CITY HALL $16.90 Check Nbr 026707 COMCAST $79.40 9/28/2011 026708 DELTA DENTAL # PF99867701 OCT. 2011 DENTAL - A. ANDERSON $9.27 9/28/2011 026708 DELTA DENTAL - # PF99867701 OCT. 2011 DENTAL - A. ANDERSON $9.28 9/28/2011 026708 DELTA DENTAL # PF99867701 OCT. 2011 DENTAL - A. ANDERSON $9.28 9/28/2011 026708 DELTA DENTAL # PF99867701 DENTAL INS FOR OCTOBER 2011 5411.12 9/28/2011 026708 DELTA DENTAL # PF99867701 OCT. 2011 DENTAL - K STEPHAN $58.15 Check Nbr 026708 DELTA DENTAL $49710 • :in • . 1• • •. • ::.. • 1•11. •1. •:u si . .: - •. :- .- :• 9/78/7011 076710 FIFI D ASSETS SERVICES RFFI IND ON OVER PYMT ON 6878 DFFR COURT ON FINAI $79, 17 9/78/011 076711 FIRST AMERICAN TITI F INS CO RFFI *Nn ON OVER PYMT ON 1976 ROBIN I N S ON FINAL 353. 9/78/7011 076717 G. JOHNSON ASSET MANAGEMENT LL RFFI win ON OVER PYMT ON 7076 0L IPRE RD ON FINAI $3 37 9/78/7011 076713 GJVFNS Al UTO RFPI ArEMENT CK FOR REMAINDER OF ESCROW AT 6778 $500.00 9/28/2011 026714 HEALTH PARTNERS OCT. 2011 HEALTH INS. $4,328 9/28/2011 026714 HEALTH PARTNERS OCT. 2011 - A. ANDERSON HEALTH INS. 5112.30 9/26/2011 026714 HEALTH PARTNERS OCT. 2011 -K. STEPHAN HEALTH INS. 5336.89 9/28/2011 026714 HEALTH PARTNERS OCT. 2011 - A. ANDERSON HEALTH INS. $112.29 9/28/2011 026714 HEALTH PARTNERS OCT. 2011 - A. ANDERSON HEALTH INS. $112.30 Check Nbr 026714 HEAI TH PARTNERS $5.002.52 9/28/7011 076715 HOME PARTNERS INC. nRA RFAI ST RFFI IND ON OVER PYMT ON 7735 PETERSON TRL - ON 579.41 •C : • • • • • • .. • u 01 : • 1 - • I • • • 1' • - 9/28/2011 026717 INTERSTATE POWER SYSTE N ATOR MAINT 401 71 9/78/7011 076718 KIMMFS -RAI IFR IRRIGATION FNDGI IN TEST & 0FISPLAY FOR IRRIGATION GI IN $650 00 9/28/2011 026719 MENARDS - FOREST LAKE SUPPLIES - P.W. $131.82 9/28/2011 026719 MENARDS - FOREST LAKE SUPPLIES - P.W. $47.06 Check Nbr 026719 MENARDS - FOREST LAKE 517888 9/28/2011 026720 PORTA -POT TRACY MCBRIDE PAR - SERVICE THRU 9 -18 -11 $11227 9/28/2011 026720 PORTA -POT LAMOTTE PARK - SERV THRU 9 -18 -11 $112.27 Check Nbr 026770 PORTA -POT $22454 9/28/2011 026721 STEPHAN, KIM MILEAGE REIMBURSEMENT - SAM'S CLUB - MOVIE IN PARK 513.60 9/28/2011 026721 STEPHAN, KIM MILEAGE REIMBURSEMENT - COMPOST SITE - HIDDEN $5.55 9/28/2011 026721 STEPHAN, KIM REIMBURSE FOR SUPPLIES - FOR MOVIES IN PARK 521.33 Check Nbr 026721 STEPHAN, KIM $40.48 9/28/2011 026722 TIRES PLUS TIRE REPAIR ON BOBCAT 535.89 9/28/2011 026723 VERIZION WIRELESS CELL PHONE - SERV THRU SEPT. 2011 53998 9/28/2011 026723 VERIZION WIRELESS CREDIT - AIR CARD - $13.87 9/28/2011 026723 VERIZION WIRELESS CELL PHONE - SERV THRU SEPT. 2011 $39.97 9/28/2011 026723 VERIZION WIRELESS CELL PHONE - SERV THRU SEPT. 2011 $39.98 9/28/2011 026723 VERIZION WIRELESS CELL PHONE - SERV THRU SEPT. 2011 $109.85 9/28/2011 026723 VERIZION WIRELESS CELL PHONE - SERV THRU SEPT. 2011 $39.97 Check Nbr 026723 VERIZION WIRELESS $255 88 8 CITY OF CENTERVILLE 09/22/11 2:35 PM Page 2 Check Detail — September 28, 2011 Check Check Date # Vender Name Comments Amount 9/28/2011 026724 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 9-5-11 $84.97 9/28/2011 026724 XCEL ENERGY 7285 MAIN ST - SERV THRU 9 -5 -11 568.08 9/28/2011 026724 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 9 -5-11 59.95 9/28/2011 026724 XCEL ENERGY 1880 MAIN ST - SERV THRU 9-4-11 $488.89 9/28/2011 026724 XCEL ENERGY STREET LIGHTS - SERV THRU 9-5 -11 $2,387.08 9/28/2011 026724 XCEL ENERGY 1600 LAMOTTE DR - SERV THRU 9 -5 -11 $29.42 9/28/2011 026724 XCEL ENERGY 7300 MILL RD - SERV THRU 9 -5 -11 5148.84 9/28/2011 026724 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 9 -5 -11 $16.98 9/28/2011 026724 XCEL ENERGY 1880 MAIN ST -SERV THRU 9-4-11 51.354.35 Check Nhr 026724 XCFI FNFRGY 54.688.56 Total Checks $24,271.22 NOTE: There will be an additional list of disbursements for approval on 9- 28 -11. 9 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 9/7/2011 - 9/16/2011 Sep 16, 2011 03:54PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 09/11 09/16/2011 4983 11565 ASPEN MILLS UNIFORM 168.04 09/11 09/16/2011 4984 20353 BLAINE BROTHERS, INC L21 MTC 1,836.57 09/11 \09/16/2011 4985 30480 CENTENNIAL UTILITIES STATION 1 UTILITIES 115.03 09/11 09/16/2011 4986 31008 COMCAST INTERNET CENTERVILLE STATI 94.00 09/11 09/16/2011 4987 40040 DEEP ROCK WATER COMPANY BOTTLED WATER 15.83 09/11 09/16/2011 4988 50140 EMERGENCY SUPPORT SERVI SMALL TOOLS PULLEY /CLAMP 1,531.17 09/11 09/16/2011 4989 60300 FIRE SAFETY USA, INC HELMETS 1,775.00 09/11 09/16/2011 4990 70578 GRAINGER BLDG SUPPLIES 28.00 09/11 09/16/2011 4991 120331 LEAGUE OF MN CITIES INS TR MEDICAL COST 113.12 09/11 09/16/2011 4992 120450 CITY OF LINO LAKES JULY REIMBURSEMENTS 23,170.42 09/11 09/16/2011 4993 120490 LOFFLER COMPANIES, INC COPIER MTC CONTRACT 153.40 09/11 09/16/2011 4994 130840 MFSCB CERTIFICATION TESTS 600.00 09/11 09/16/2011 4995 140525 NO METRO FIRE TRAINING CE TRAINING CENTER RENTAL 800.00 09/11 09/16/2011 4996 160050 PAETEC PHONES STATION 2 147.94 09/11 09/16/2011 4997 180600 CITY OF ROSEVILLE JT POWERS MIS 655.58 09/11 09/16/2011 4998 200150 THOMAS MOTORS, INC '09 ESCAPE REPAIR 93413 09/11 09/16/2011 4999 220200 VERIZON WIRELESS CELL PHONES 237.96 09/11 09/16/2011 5000 230550 WITMER PUBLIC SAFETY GRO SCBA MTC 816.00 09/11 09/16/2011 5001 240100 XCEL ENERGY ELECTRIC STATION 2 479.95 Grand Totals: 33,672.74 Checks #4973 -4982 Payroll M = Manual Check, V = Void Check 10 a 4 ` tervitte EsmNLrfiedLW Centerville Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: 2011 Centerville Lions Haunted House New Application: _ X Renewal of or Change in Application: CONTACT PERSON: Greg Kieselhorst/Terry Sweeney TELEPHONE: 612- 221 -9122 OR 651- 270 -2010 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its/their behalf. Applicant's Name: _Greg Kieselhorst Title: Lion Secretary Address: 7155 Brian Drive Centerville, MN 55038 Mailing Address: Same Affiliation: Centerville Lions Club Day Phone: _952- 361 -4159 Evening Phone: 612 - 221 -9122 Emergency Phone: _ 612 -221 -9141 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: Centerville Lions Club Organization/Business /Agency. /Affiliation: Lions International Is this a non -profit organization? _X Yes No If you are making application under non - profit status, proof of non - Profit status must be attached to this application Non -Profit status should be on file from past events, otherwise it will be provided. Mailing Address: Same Day Phone: _Same Evening Phone: Same Title and functional responsibility with regard to the event: Lion Secretary, as part of said duties permit applications and insurance add -ons etc. Page 1of10 1 1 4. REQUESTED EVENT COMPONENTS: Date requested: _Oct. 21 22 28 and 29 2011 Alternate date: None_ Requested hours of operation: _5pm (a.m. /p.m.) To: _1 1pm (a.m. /p.m.) Set up beginning date and time: Oct. 10 2011 Complete dismantle date and time: Nov. 2" 2011 Describe the number and type of animals (if any) to be used in this event: None Attach a draft of the entry form for participants and/or spectators. Anticipated number of participants: _20 Spectators: _500 — 1,000_ 5. INSURANCE: Received and forwarded from Hilb, Rogel & Hobbs. Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Please see note after a deposit of $500. Attach your "Plan for clean - up/Material Preservation ". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post -event cleanliness and material preservation of city facilities, equipment, premises and streets. A deposit of $500 will be required for clean -up and restoration. If premises are left in satisfactory condition. this deposit will be refunded in full following inspection. Trash Containers will be provided by the Lions Club. The Lions Club will clean up any left garbage. Please waive deposit, a good standing letter can be provided from Central Bank in needed. 7. LOCATION: Laurie LaMotte Memorial Park in Centerville Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a "to scale" drawing. A. _ If a route is involved, the beginning and finish area with arrows. B. _X_ If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. If a route is involved, attach separate maps giving two or more alternate routes. D. _X_ Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. _ Alcoholic beverage concession area. F. X - _ Non - alcoholic concession area. G. X - _ Food concession area. H. X General Merchandise concession areas. Page 2 of 10 12 I. X_ Portable toilet facilities (indicate number). J. _ Event participant and/or spectator parking areas. K. X_ Event organizer's command post. L. _X_ First aid facilities. M. _ Fireworks or pyrotechnics site. N. _ Vehicle fuel handling sit. O. X Cooking areas. P. _ X_ Electrical sources to be used for cooking. Q. _ X_ tables, enclosures, etc. R. _ X_ Temporary or permanent structures constructed for the event. S. Site of electrical wiring to be installed for the event. T. _X_ Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: During Event Operation, a Stereo System will be used to provide Halloween Music to Spectators inside the Warming House. Will alcoholic beverages be served? Yes No _ X PLEASE NOTE THAT SALES OF LIQUOR/ALCOHOL IS PROIIIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: If yes, describe how, where, when and by whom the alcoholic beverages will be served: If a casino party, a dance, or live entertainment is part of your event, please describe: Page 3 of 10 13 Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please note that certain licensing may be required by City. County and State agencies, such as a Large Assembly License for gatherings over 1.000 people, some types of food handling licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. Event Noise Will food and/or non - alcoholic beverages be served? Yes _ No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre - packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) The Centerville Lions always use the health guidelines layed down by the Anoka County Health Department, in handling, storing, transporting and cooking of foods and beverages. If yes, you will need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. It will be forwarded once applied for, approved and received. 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: As in the past, the Haunted House Committee plans on working with Centennial Lakes Police and Reserves to insure the whole Haunted House has the proper security and safety for all evenings of operation. If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: Alrighty installed LaMotte Park lighting. If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: N/A Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Page 4of10 14 Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Name of agency: Centennial Lake Police and Fire Departments. Name of Representative: Previous years, Sergeant Pat Aldrich Address: 200 Civic Heights Circle Circle Pines, MN 55014 Day phone: _763- 784 -2501 Evening phone: Indicate medical services (if required) that will be provided for this event: Ambulances: Doctors: Nurses: Paramedics: 10. VENDORS OR CONCESSIONAIRES: Describe what vendors /concessionaires you will allow in conjunction with the event, and the purpose of these concessions: All Concessions will be run by the Centerville Lions, to help raise funds to help to pay for the Haunted House. Describe how you intend to regulate, monitor and control the type, number and quality of vendors /concessionaires whom you may permit to operate in conjunction with the event: N/A 11. CITY SERVICES/EQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as- available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. Street barricades /cones and all LaMotte Park facilities. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: As in years past, a Food Drive for the local Food Shelf will be done and fee discounts offered to encourage spectators to do so. Page 5 of 10 15 13, FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: $7 for Adults, $5 for Children under 18 or $5 and $3 with Food Donation. 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants /spectators or others that they may participate in the event whether they make a donation or not: Event advertizing in local newspapers. Flyers around the City at local Businesses. Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. Final check has been made of application requirements. 2. Event is approved by City Council. 3. All required permits are issued and on file. 4. Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the City. 7. Application is complete. 8. Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Page 6 of 10 1 6 Date: Reason(s) for revocation: TO BE REVIEWED /APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial /sign -off: 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1 1. Emergency vehicle access. 2. Traffic/safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required/available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Page 7 of 10 17 Date: 1. Dance and/or live entertainment. List types or permits or licenses required: 2. Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. 1. Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. List and approve /disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures, canopies. 7. Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: Page 8of10 18 I . Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Pennit(s) attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. Park permit(s) required. (to be attached) 2. Ballfield Usage Permit. 3. Beach permit required. (to be attached) 4. Trash containers required. (# ) 5. Portable toilets required. (# ) 6. Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. Trash containers required. (# ) 2. Portable toilets required. (# ) 3. Special animal clean up required. 4. Barricades provided, as available. (# ) 5. Cones provided, as available. (# ) 6. No parking signs provided, as available. (# ) 7. Applicant's plan for clean up and material preservation (recycling) required Page 9 of 10 19 and attached. 8. Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: 1. Food and/or beverage served. 2. Permit(s) attached. 3. Food cooked. 4. Permits) attached. 5. List other health licensing obligations as may be require: Page l0of10 20 "� o e CERTIFICATE OF LIABILITY INSURANCE Page 1 of 2 99/1 /2 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If certificate holder Is an ADDITIONAL INSURED, the pollcy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and condklons of the policy, certain policies may require an endorsement. A statement on thls certificate does not conferrights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT MAW- Millis of Illinois, Inc. PHONE FAX 26 Century Blvd. am. Nn FX4 877 - 945 - 7378 pr Nn)• 888- 467 -2378 P. O. Box 305191 E-MAIL nRRC Cart 1f 2Catee®wallie. COm Nashville, TN 37230 -5191 INSURER(S)AFFORDING COVERAGE NAIL* INSURERA ACE American Insurance Company 22667 -002 INSURED INSURER B: Centerville Lions Club 7155 Brian Drive INSURERC: Centerville, MN 55038 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 16521674 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. � TR TYPE OF INSURANCE ADD SUER POLICY NUMBER ownomyY 1 POLICY n w I LIMITS A GENERAL LIABILITY Y HD0G25531541 9/1/2011 9/1/2012 EACH $ 1,000,000 PREM X COMMERCIAL GENERAL LIABILITY Ee gq renal $ 1,000,000 CLAIMS -MADE X OCCUR MEDEXP(Any one person) $ 1,000 X Ace Per Named Insured PERSONAL&ADV INJURY $ 1,000, 000 X is 82,000,000 GENERAL AGGREGATE $ 10,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGG $ 2,000,000 7 POLICY f 7.46 fl LOC $ A AUTOMOBILE LIABILITY BDOG25520154 9/1/2011 9/1/2012 _COM J EEDSINGLE LIMIT $Included ANY AUTO BODILY INJURY(Pr person) $ ALL OWNED SCHEDULED BODILY INJURY(Pracdtlenl) $ AUTOS AUTOS X HIRED AUTOS X NON -OWNED PROPERTY (DAMAGE AUTOS (Praccdenl) UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ DED (RETENTION$ $ WORKERS COMPENSATION W1. SIAI U- 10TH- AND EMPLOYERS' LIABILITY � TORY 1 IIAITC FR ANY PROPRIETOR/PARTNER/EXECUTIVE N E.L. EACH ACCIDENT $ OFFICEROdEMBE EXCLUDED? IW d dayr lnNn)r E.L. DISEASE -EA EMPLOYEE $ tl DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (Ansel) Aard 101,AddNenal Remarks Schedule. If mammals required) * ** PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OP ALCOHOLIC BEVERAGES see Provision of the policy apply to the Named Insureds participation in the following activity during the policy period shown above: 2011 Centerville Lions Haunted House Event. Event Date: 10/21, 10/22, 10/28, 10/29, 2011 Location: Laurie Lallotte Memorial Park, Centerville 811. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORED REPRESENTATIVE City of Centerville 1880 Main Street ^ Centerville, MN 55038 /1 i 1 Y l c coal: 3482576 Tp1:1312953 Cert:16521674 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 21 AGENCY CUSTOMER ID: 31RH20229 LOOS: A` oa° ADDITIONAL REMARKS SCHEDULE Page _2_of AGENCY NAMED INSURED Centerville Lions Club Willis of Illinois, Inc. 7155 Brian Drive POIKYNUMDER Centerville, MN 55038 See First Page CARRIER NAIC CODE ACE American Insurance Company 22667 -002 EFFECTIYEDATE: See First Page ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE City of Centerville is included as an Additional Insured, but only with respect to General Liability arising out of the use of premises by the Insured shown above and not out of the sole negligence of said Additional Insured. ACORD 101(2008101) Co11:3482576 Tp1:1312953 Cert:16521674 ®2008ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 22 * uom, eZINe'ervol erftha'r -am. l cloy i r ROW I PDX' Got' Mier • & mi .m4 L hb+v.51f. Pa2-TA -pars h►w re Rasp wag mama. .!-yam vas i9go l 11M4 koderifi, . pp�„� DIP "q..trilglna -14 F,TIMMIFIIII > rim"! nn _. t CORNERSTONE PARK �u rran � pe''u�. fill $flfl I nee , .o ■a , 0 AP L 1 e : K reties Q Fc�r�s Mai nmaxrs 1/^1/413 A ' 1 nines ..�. - L rio�a% d� «a ifiaa` 30PFL gnaw.- rs t fll f ,pry:+ - ®� .11 IMIIIIM-1 as o • �LA.4. FA[fi! ; l0 ` f xmrAa 11111111111 �: r'�.�. �� � r, h '' EL �> ' ' - ,. i s 4 ` HAUNCEY BARE E`' -7 i , r : i t , y 5 GARDENS � . :4 ° NIOCENNIr fpRim 7 PARCEL 36 ®4 , ^; �FAOar gff EnIMMIWV s0S. -� a ,o n d& E4 + P®!! ®!RII m1 : NPR p / ED i MIDI 3111£1 air I NAIIM N. . ..., . -x.1111 t © d li riun r A ow • MI A ar 7otfl 5 it f *1 a ; warmest Parrinvi • I in 0 x _ I i s' t c ci r 3 \ . _., .._ F- : --\ g- j j- 4 k g - , ;", --„, • ei\ a � ` ry to r.... W "� 00 V —� L , ° a p - %\ d 03 vs .,(, it, :at ;ts th w 0 @ . .._... • P & a e ,a \% 18 °o l$ .i- IF..5‘ w A iy 6N 0 8 d 1 . P uusows ,ewer service, Inc.. ulson's txcavating Service 17638 Lyons Street NE Forest Lake, MN 55025 (651) 464 -2082 . Fax: (651) 464 -9029 PROPOSAL SUBMITTED TO PHONE DATE City of Centerville, ATTN: Greg Burmeister 651 - 429 -3232 09/08/2011 STREET JOB NAME 1880 Main Street Ditch Cleaning and Drainage Improvement CITY, STATE AND ZIP CODE JOB LOCATION Centerville, MN 55038 ARCHITECT/DESIGNER DATE OF PLANS JOB PHONE City of Centerville We hereby submit specifications and estimates for: t Ditch Cleaning We will cut down and chip trees (up to 18 inches in diameter) in the treed area of 1500' x 30'. The chips will be spread in the 30' area. We will excavate to clean 1500' of ditch, placing the spoils into the 30' area. The excavated spoils will be graded out, seeded, fertilized and then straw mulched and crimped. No permits included. The cost for this work is $13,252.67. Drainage Improvement We will saw cut the existing asphalt path and then lower the existing culvert one foot. We will clean 182' of ditch to match the new height of the culvert. We will haul away the excavated dirt. We will install up to 405 square yards of sod to restore those back yards draining into the ditch. No sod maintenance included. We will install up to 48 square feet of asphalt. No permits included. The cost for this work is $6,626.40. Any person or company supplying labor or materials for this improvement t our property may file a lien against your property if that person or company is not paid for the contributions. Ulmer Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due from us until 120 days after completion of the improvement unless we give you a Ilen waiver signed by persons who supplied the labor or material for the improvement and who gave you timely notice. We reserve the right to file a lien if payment in full is not received within 30 days of the invoice date. Any additional costs will be added to the bill for interest, legal expenses, attorney fees, and /or collection costs. We Propose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: AS NOTED ABOVE. Payment to be made as follows: TO BE PAID WITHIN 30 DAYS OF THE INVOICE. A SIGNED CONTRACT IS NECESSARY TO PERFORM THE WORK DESCRIBED ABOVE. All material Is guaranteed to be as specified. NI work to be completed In a workmanlike manner Authorized Signature according to standard practices. Any alteration or deviation from above specifications Involving extra costs WII be executed only upon written orders. and will become an extra charge over and above the JON M. OLSON estimate. AU agreements contingent upon strikes, scddents or delays beyond our conbd. Owner to cony fire, tornado and other necessary Insurance. Our workers are fully covered by Workmen's Compensation insurance. Note: We may withdraw this proposal if not accepted within 30 days. Acceptance of Proposal — The above prices, spedficatlons and conditions are satisfactory and are hereby accepted. You are authorized to Signature do the work as specified. Payment will be made as outlined above. Date of Acceptance Signature Keep Your Sewer in the Pink! www.olsonsinthepink.com 25 Burschville Construction, Inc 11440 8 Street NE PO Box 65 Hanover, MN 55341 Telephone 763 - 497 -4242 Fax 763 - 497 -4266 E - mail: burschviieconstaaembargmaiLcont September 8, 2011 City of Centerville Attn: Greg Burmeister 1880 Main Street Centerville, MN 55038 Proposal for Ditch Cleaning Centerville, Minnesota Burschville Construction, Inc. hereby proposes to provide all labor and equipment necessary to: Clean ditch along Centerville Road 1 LS $30,300.00 Clean ditch along Royal Meadows Park 1 LS $ 9,250.00 Blacktop, as needed $250.00/IN Sod, as needed $4.25/YD Alternate # 1— Hourly Equiornent Rate: Caterpillar 312 Excavator $135.00/HR IR Bobcat T -190 Compact Track Loader $110.00/HR Caterpillar 0-50 Dozer $125.00/HR Tri -axle Dump Truck $80.00/HR 26 13025 Central Ave NE Blaine, Mn 55434 763 767 2141 763 767 2545 fax Penn Contracting, Inc.. penncontractingomsn.cem September 8, 2011 Greg Burmeister City of Centerville 1880 Main Street Centerville, Mn. 55038 Re: Quote for ditch cleaning. Brian Way Area and the Dupree Rd Area. Greg, The following is my Quote for the two areas, Brian Way( south of the bit trail) $ 13,900.00 Lower culvert and patch the bit. trail Excavate/grade ditch to drain, haul off excess soils. Restore with sod and topsoil Dupree Road( from the ponds on the south end lo Centerville Rd on the north) $59,400.00 Remove trees and brush. Excavate/grade ditch to drain, with the excavated material to remain on site except for the backyards of Mallard Way, this material will be removed. Turf restoration will consist of seeding with an appropriate mix. The quotes are not tied; I would do one or the other, or both. 1 would want the City to get permission to work on private property for areas where their is not an easement. The backyards of Mallard Way is one area; I'm not sure if there are other areas where the ditch encroaches on private property, Regards, Dean Luxenhurg. Pies. 612 868 9462 27 Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 6364600 Fax: (651) 636 -1311 Stantec # Bonestroo September 15, 2011 File: 000616- 08167 -1 1880 Main Street Centerville, MN 55038 -9794 Attention: Dallas Larson Dear: Dallas Reference: Downtown Stormwater Improvements, Phase I — Contract A Attached, please find the signed final pay request for the aforementioned project. According to the City's inspector, Greg Burmeister, the quantities shown on this request are accurate and represent the final constructed project. Upon receipt of the contractor's IC -134 forms and lien waivers, the City Council should consider acceptance of this request for payment and the project. Respectfully, STANTEC CONSULTING SERVICES INC. '% 2 . Ver Mark Statz, PE City Engineer 651- 604 -4709 Attachment: Signed Final Contractor's Request for Payment c. Greg Burmeister, City of Centerville Dean Sammon, Ellingson Drainage, Inc. 28 CONTRACTORS REQUEST FOR PAYMENT Project: Downtown Storm Water Phase 1 Contract A Job No. 2109 For Period: 7/14/11 through 9/14/11 Date: 9/14/2011 Pay Estimate No: 3 (Final) Owner Contractor City of Centerville Ellingson Drainage, Inc 1880 Main St. 56113 State Hwy 56 - Box 68 Centerville, MN. 55038 West Concord, MN. 55985 CONTRACTOR PAYMENT REQUEST SUMMARY: Original Contract Amount $124,721.65 Change Order • Addition $ - Change Order - Deduction $ - Revised Contract Amount $124,721.65 Value Completed To date $120,623.99 Materials On Hand $0.00 -- Amount Eamed - - - - $120,629:99 - -- - Less Retainage 0 %, $0.00 Subtotal $120,623.99 Less Previous Payment Requests $113,490.79 Total Amount Due $7,133.20 SUMMARY OF PREVIOUS PAYMENTS REQUEST: NO. DATE TOTAL 1 03/17/2011 $83,071.80 2 07/14/2011 $30,418.99 3 4 5 6 7 8 TOTAL PRIOR PAYMENTS $113,490.79 i 1 Contractor Engineer Ellingson Drainage, Inc. 29 Pav Estimate kb No. 2109 Project; • Downtown Storm Water Phase 1 Contract A Est. No. 3 (Final) Owner City of Centerville, MN. !?erJod 7/14/11 i 9/74/11 Date 9/14/2011 Contractor Ellingson Drainage, Inc. This Period Previous Period To Date Item R/COSt Description Bid Quantity Unit Unit Price A�irr Qty. Amount Qty. Amount Qty. Total Cade Completed 1100 MOBILIZATION 1.00 L5 5 6,000.00 $ 6,000.00 - $ - 1.00 $ 6,000.00 1.00 3 6,000.00 1500 SAND BAG BARRIER 110.00 SY 37.50 4,125.00 80.00 3,000.00 80.00 3,000.00 1526 TEMPORARY ROCK ENTRANCE 1.00 EA 1,600.00; 1,600.00 - - - - 1603 INLET SCREEN 1.00 EA 12,450.00 12,450.00 • - 1.00 12,450.00 1.00 12.450.00 1610 14' HOPE OR 12" PVC STORM DIR. DRILLED 943.00 IF 56.50 62,709.50 • - 936.00 62,24400 938.00 62,244.00 1615 POND EXCAVATION (EV) 181.00 CY 15.00 2,415,00 - • 161.00 2,415.00 161.00 2,415.00 1702 GEU f ox f ILE FABRIC TYPE IV 185.00 SY 4.00 740.00 - - 185.00 740.00 185.00 740.00 1705 CLASS II RANDOM RIPRAP 52.00 CY 95.00 5.890.00 - - 56.00 5,320.00 58.00 5,320.00 1708 CONNECT STORM PIPE TO STEEL CASING 1.00 EA 18,500.00f 16,500.00 - - 1.00 16,500.00 1.00 16,500.00 1709 COMMON BORROW (CV) 935.00 CY 10.00 9,350.00 84.00 840.00 753.00 7,530.00 537.00 8,370.00 1904 WOOD FIBER BLANKET, MOD. VELOCITY 1,000.00 SY 200' 2,000.00 160.00 320.00 1.288.00 2,536.00 1,428.00 2856.00 03 1913 MNDOT SEED MIX 270 40.00 LB 8.80 272.00 - • 46.00 31280 48.00 31280 O 4403 MNDOT SEED MIX 310 13.00_ LB 21.15, 274.95 - - 8.00 169.20, 8.00 16920 . 4409 FERTILIZER 60.00 LB 0.67 40.20 - - 162.00 108.54 16200 108.54 4419 MULCH MATERIAL TYPE 1 1,00 TN 355.00 355.00 - - 0.39 136.45 0.39 138.45 1 BASE BID TOTAL 1 1 1 1 124,721.65 1 X 1$ 1,160.00 1 1 $ 119.463.99 1 X 18 120,823.99 CHANGE ORDERS This Period Previous Period To Dab Item Description Bid Quantity U U nit Price ,. Contract Total Amount Total Amount Qty. Amount Qty. Completed - 3 - 1 . 8 - $ E - 0 8 • I 1 CHANGE ORDER TOTAL 1 1 1 ' 1 a - I X I s - I I s - I x 1s - 1 VALUE COMPLETED TO DATE 1 3 120,623,99 1 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE # SECOND SERIES AN ORDINANCE AMENDING CITY CODE AUTHORIZING PERMITS FOR USE OF SPECIAL VEHICLES ON CITY STREETS, THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS: Section 1. The City Code is hereby amended by inserting a new Chapter 73 as follows: CHAPTER 73 - REGULATING SPECIAL VEHICLES ON ROADWAYS 73.01 Intent. The city intends to permit the operation of all- terrain vehicles, mini trucks, or utility task vehicles on designated roadways or portions thereof under the jurisdiction of the city, and under the powers granted to the city pursuant to Minnesota Statute Section 169.045. Authorization to operate these vehicles is by permit only. 73.02 Definitions. Unless the context indicates otherwise, the following terms have the meanings stated: (A) Special Vehicles (1) "Mini truck" is specifically defined by Minnesota Statutes Section 169.011, subdivision 40a (2) "Utility task vehicle" is specifically defined by Minnesota Statute Section 169.011, subdivision 40a. (3) "All terrain vehicle" is specifically defined by Minnesota Statute Section 84.92, subdivision 8. (B) Streets. "Streets" means any street, highway, avenue, alley, or other public right of way within the jurisdiction of the city, including the entire right of way. 73.03 Special Vehicle Use on Streets (A) Designation of roadway, permit. The city does authorize by permit the operation of all- terrain vehicles, mini trucks, and utility task vehicles on all streets in the city. Permits may be granted for a period of not to exceed three years, and may be renewed. A permit may be revoked at any time if there is evidence that the permittee cannot safely operate the vehicle. There shall be at the time of filling out the application a 31 permit fee as set by the City Council, as adopted from time to time. A permit may be granted only for all- terrain vehicles, mini trucks, and utility task vehicles that are equipped with: (1) at least two headlamps; (2) at least two taillamps; (3) front and rear turn- signal lamps; (4) an exterior mirror mounted on the driver's side of the vehicle and either an exterior mirror mounted on the passenger's side of the vehicle or an interior mirror; (5) a seat belt for the driver and front passenger; (6) a parking brake, and (7) a cab or roll -over cage. (B) Crossing intersecting highways. The operator, under permit for an all - terrain vehicle, mini truck, or utility task vehicle may cross any street or highway intersecting a designated roadway. (C) Application of traffic laws. Every person operating an all- terrain vehicle, mini truck, or utility task vehicles under permit on designated streets has all the rights and duties applicable to the driver of any other automobile or passenger vehicle under state or federal law or regulation except: (1) where specifically exempted by state law, (2) those provisions of law or regulation that cannot reasonably be applied to an all- terrain vehicle, mini truck, or utility task vehicle, or (3) as otherwise provided in subdivision D. (D) Insurance. Proof of insurance meeting State requirements for passenger automobiles is required to receive a permit. (E) Times of operation. Mini - trucks, all- terrain vehicles, and utility task vehicles may only be operated on designated roadways from sunrise to sunset, unless equipped with original equipment headlights, taillights, and rear- facing brake lights. They shall not be operated in inclement weather, except during emergency conditions, or when visibility is impaired by weather, smoke, fog or other conditions, or at any time when there is insufficient visibility to clearly see persons and vehicles on the roadway at a distance of 500 feet. 73.04 Penalties. Any person convicted of violating any provision of this chapter shall be guilty of a misdemeanor. Notwithstanding violating the provisions of this chapter, any person convicted of violating parking, traffic or vehicles laws or regulations in the operation of a vehicle regulated pursuant to this chapter shall be subject to those criminal and/or civil procedures or penalties which are assigned to such offenses. 32 Section 2: Effective Date: This ordinance shall be effective immediately upon its passage and publication of the attached summary according to law. SECTION 3. Summary for Publication. The attached "Exhibit A" entitled Summary of Ordinance Second Series, is hereby adopted and is hereby ordered to be published in the official paper. PASSED AND DULY ADOPTED this day of , 2011 by the City Council of the City of Centerville. Tom Wilharber, Mayor ATTEST: Teresa Bender, City Clerk 33 Exhibit A Summary of Ordinance , Second Series Notice is hereby given, that on , 2011, Ordinance Number , Second Series, entitled "AN ORDINANCE AMENDING CITY CODE AUTHORIZING PERMITS FOR USE OF SPECIAL VEHICLES ON CITY STREETS, was adopted by the City Council of Centerville, Minnesota. Notice is further given that due to the lengthy nature of the ordinance, the City Council has directed that this title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd. 4. Notice is further given that a complete printed copy of the ordinance is available for inspection by any person during normal business hours of the City Clerk, 1880 Main St., Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429- 3232. Notice is further given that the general purpose of the ordinance is to amend the code to permit special vehicles on City roadways. Section 1. This section contains the text of a new Chapter 73, establishing definitions for special vehicles that may be used on city streets and providing conditions for permits and use of such special vehicles. Section 2. This section provides that the effective date shall be upon publication of this summary. Notice is further given that the Council has by a 4/5 vote approved this public notice on the day of , 2011. Teresa Bender, City Clerk Published in the Citizen on , 2011. 34 September 23, 2011 LETTER OF UNDERSTANDING Re: Potential Improvements to Shared Street BACKGROUND: Metro Transit has proposed to construct a 300 -car park -n -ride facility in Lino Lakes, along the east side of 21 Avenue, approximately 1000 feet north of Main Street. Metro Transit has allocated funding to the facility and proposing to make a purchase offer on the property, subject to the city of Lino Lakes issuing necessary permits, and subject to the City of Lino Lakes and/or the City of Centerville constructing the necessary improvements to 21S Avenue to provide access to the site. Metro Transit is obligated to use the funding allocated to the project by the end of 2012. If this location turns out to be unfeasible, they will need to direct their efforts to another location. The affected landowners are willing to pay for the preliminary engineering to identify the scope of improvements and the estimated costs to construct 21 Avenue. This engineering study will determine what improvements are needed and which properties would be affected. It is anticipated that the cost of improvements would be specially assessed to the benefitted landowners. If the project appears feasible after the preliminary engineering, a joint powers agreement will be needed to allocate responsibilities for designing and constructing the improvements as well as the future maintenance of the street. ACTION: The cities of Lino Lakes and Centerville recognize the urgency of Metro Transit to make a final determination on the park -n -ride location. The City Council of Lino Lakes and the City Council of Centerville, in giving approval to this Letter of Understanding, are authorizing and directing staff to initiate the preliminary engineering for the project upon the landowners placing funds for the preliminary engineering, in escrow. Lino Lakes shall take the lead and will engage the necessary engineering services to complete the study. Further, if subsequent to the preliminary study, the project appears feasible, staff is authorized to prepare a joint powers agreement for consideration by the city council. Approved by the City of Lino Lakes Date Jeff Reinert, Mayor Approved by the City of Centerville Date Tom Wilharber, Mayor 35 o • TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Annual Renewal of Tobacco & Liquor Licenses DATE: September 22, 2011 Please be informed that the renewal applications for the above stated items have been forwarded to applicants with a return date of November 1, 2011. All applicants have been advised that their paperwork will be delayed if it is not in order, not received by the deadline date, or they have delinquent property taxes, municipal sewer and water services. The renewals will appear on your November 23, 2011 Council Agenda for consideration allowing ample time for the Centennial Lakes Police Department to complete their review. SI MINNESOTA management &Budget September 19, 2011 Local Government Official Centerville 1880 Main Street Centerville MN 55038 Dear Local Government Official: Congratulations! I am very pleased to send you the enclosed notification of compliance with the Local Government Pay Equity Act. Since the law was passed in 1984, jurisdictions have worked diligently to meet compliance requirements and your work is to be commended. As you know, Minnesota Rules Chapter 3920 specifies the procedure and criteria for measuring compliance and information about your situation is enclosed. In an effort to conserve resources, we are no longer enclosing the "Guide to Understanding Pay Equity Compliance and Computer Reports." Instead, we are directing you to our web site http:/ /www.mmb.state.mn.us /renortine- forms- instructions - software for this publication or we will send you a copy in the mail upon request. If you have any questions about the materials or about pay equity in general, please contact me at (651) 259 -3761. Also, this notice and results of the compliance review are public information and must be supplied upon request to any interested party. Again, congratulations on your achievement! Sincerely, Faith Zwemke State Pay Equity Coordinator 400 Centennial Building • 658 Cedar Street • St. Paul, Minnesota 55155 Voice- (651)201-8000 • Fax: (651) 296 -8685 • TTY: 1- 800- 627 -3529 An Equal Opportunity Employer Results of Tests for Pay Equity Compliance Date: September 19, 2011 Jurisdiction: Centerville ID# : 558 1. Completeness and Accuracy Test © Passed. Required information was submitted accurately. 2. Alternative Analysis Test ❑ Passed. Jurisdiction had three or fewer male classes and there was no compensation disadvantage for at least 80% of female classes compared to male classes. © Passed. Jurisdiction had four or five male classes, an underpayment ratio below 80 %, but no compensation disadvantage for at least 80% of female classes compared to male classes. Jurisdictions in this category started in the statistical analysis but moved to the alternative analysis because of the combination of factors listed. ❑ Passed. Jurisdiction had at least six male classes, no classes with a salary range, an underpayment ratio below 80 %, but no compensation disadvantage for at least 80% of female classes compared to male classes. Jurisdictions in this category started in the statistical analysis but moved to the alternative analysis because of the combination of factors listed. 3. Salary Range Test ❑ Passed. Too few classes had an established number of years to move through a salary range. © Passed. Salary range test showed a score of 80% or more. 4. Exceptional Service Pay Test © Passed. Too few classes received exceptional service pay. ❑ Passed. Exceptional service pay test showed a score of 80% or more. The enclosed material describes compliance requirments in more detail. If you have questions, contact Faith Zwemke, Pay Equity Coordinator, at (651) 259 -3761. Notice of Pay Equity Compliance eNH I Presented to Centerville if r , for successfully meeting the requirements of the Local Government Pay Equity Act M.S. 471.991 - 471.999 and Minnesota rules Chapter 3920. This notice is a result of an offidal review by Minnesota Management & Budget and your 2011 pay equity report. Your cooperation in complying with the local government pay equity requirements is greatly appreciated. • September 19, 2011 — _ c Date Jim Schowalter, Commissioner