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Home My WebLink About2011-10-12 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING October 12, 2011 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 12, 2011, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Mike Jeziorski Public Works Director Paul Palzer I.CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II.PUBLIC HEARING(S) None. III.APPROVAL OF AGENDA The Mayor reviewed the agenda with the following addition: (Check #26765-26777 - Page 6a-6b) Administrator Larson requested that Ditch Work Update be added under New Business, Item #4. Motion by Council Member Love, seconded by Council Member Paar, to approve the Agenda with the above stated additions. All in favor. Motion carried unanimously. IV.APPROVAL OF MINUTES September 28, 2011 City Council Meeting Minutes 1. City of Centerville Council Meeting October 12, 2011 The Mayor questioned whether any members had requests for modifications. Hearing none. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the September 28, 2011 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V.CONSENT AGENDA City of Centerville September 28, 2011 through October 12, 2011 Claims (Check 1. #26733-26764 & (Check #26765-26777) Centennial Lakes Police Department Claims through September 27, 2011 (Check 2. #8603-8627) Proclamation – Homelessness Awareness Month 3. Parks & Recreation Committee Recommendation to Secure Equipment from NRI 4. to Place An Aluminum Can Collection Unit @ Laurie LaMotte Memorial Park ~ No Expense, Trial Basis Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI.AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Dan Huffman, Business Director, Centennial School District (Overview of District & Proposed Levy) Mayor Wilharber welcomed Mr. Huffman to the meeting. Mr. Huffman thanked Council for the opportunity to address them. Mr. Huffman stated that the School District is placing an operating levy referendum on the 2011 ballot for voter consideration. Mr. Huffman briefly reviewed the District’s intent of the levy by stating that it would authorize a $275 per pupil increase in operating levy which would generate approximately an additional $1.8 million annually for a four year period beginning 2012- 13. Mr. Huffman stated that if the question is defeated, significant reductions would occur in the spring of 2012. Mr. Huffman explained that the referendum would be for operations and classrooms, (current programs, student services, curriculum, textbooks and technology) not building-related. Mr. Huffman stated that it is the intent of the School District to engage the community in discussions regarding the future of the District and directions that can be made to strengthen the District and provide enriched educational opportunities that will assist in retaining and attracting enrollment. 2. Mr. Kenneth A. Tolzmann, SAMA – City Assessor ~ Contract Renewal Mr. Tolzman addressed Council and briefly reviewed his original contract with the City and stated he is requsting a three year extension of that contract with the same services Page 2 of 5 City of Centerville Council Meeting October 12, 2011 being provided without any financial increases to the City. Mr. Tolzman also stated that he services the cities of Columbus, East Bethel and Spring Lake Park and is housed out of Forest Lake with his hours being extermly available for residents. Motion by Council Member Love, seconded by Council Member Paar, to Extend Mr. Ken Tolzmann, City Assessor’s Contract for an additional three (3) years. All in favor. Motion passed unanimously. VII.OLD BUSINESS Ord. #50, Second Series – Amending City Code Authorizing Permits for Use of 1. Special Vehicles on City Streets ~ Tabled from Previous Meeting Administrator Larson stated that the presented ordinance contained suggested modifications from the previous meeting. Legal Counsel Glaser reviewed the most significant modification being made is allowing all terrain vehicle usage with special events with the ability of waiving parts of the provisions if deemed appropriate. Legal Counsel Glaser also reviewed an additional modification providing an exemption of commercial or business operations of these special vehicles; however, all others would need to be permitted. Lengthy discussion took place. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve Ord. #50, Second Series as presented. All in favor. King opposed. Motion passed. VIII.NEW BUSINESS Mr. Ken Tolzmann – City Assessor Contract Renewal Extension for Additional 1. Three (3) years Discussed previously. 2. Parks & Recreation Committee Request to Reserve $1,500 (Fund #101-45201- 370) From 2011 Budget for Signage Procurement for Trails Council Member King stated P &R discussed and have bills to be paid off and reseve left over dedicate for signage. Motion by Council Member King, seconded by Council Member Fehrenbacher, to Approve P & R’s request to reserve $1,500 from Fund #101-45201-370 from the 2011 Budget for Signage Procurement for Trails. All in favor. Motion passed unanimously. 3. Res. #11-021 – Authorizing Fund Balance Policy a. Res. #11-022 – Committing Specific Revenue Sources & Confirming Restrictions for Specified Purposes in Special Revenue Funds Page 3 of 5 City of Centerville Council Meeting October 12, 2011 b. Res. #11-023 – Committing Fund Balances for Specific Purposes Administrator Larson stated that there is a total of three resolutions for Council’s consideration and they are required by the Governmental Accounting Standards Board regulations. Finance Director Jeziorski briefly explained that the Fund Balance Policy establishes guidelines to provide for classification of funds and funding levels needed to ensure availability throught the fiscal year due to revenue timing. Motion by Council Member Paar, seconded by Council Member Love, to approve Res. #11-021 – Authorizing A Fund Balance Policy as required under GASB54 and presented. All in favor. Motion passesd unanimously. Finance Director Jeziorski briefly explained Res. #11-022 and that specific revenue sources for special revenue funds need to be outlined as to their purpose and whether they are restricted or committeed or assigned to a specified purpose as per the Fund Balance Policy. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve Res. #11-022 – Committing Specific Revenue Sources and Confirming Restrictions for Specified Purposes in Special Revenue Funds (GASB54) as required and presented. All in favor. Motion passesd unanimously. Motion by Council Member Love, seconded by Council Member Paar, to approve Res. #11-023 – Committing Fund Balances for Specific Purposes as presented. All in favor. Motion passed unanimously. 4. Ditching Cleaning Project Update Administrator Larson provided Council with an update on the project by stating that two ditches near separate developments (Royal Meadows and Pheasant Marsh) were involved. The Royal Meadows portion went very well; however, problems were encounted with the City’s contractor exceeding designated areas with removing trees on private property which has halted the project and caused concern for two property owners (6892 and 6882 Centerville Road). Larson stated that the contractor has admitted error. City Attorney Glaser reviewed state law regarding ditches and the rights of ditch authorities to certain easements and to make special assessments. Lengthy discussion ocurred regarding procurment of easements, property appraisals, potential for surveys if monument markers can not be located. Motion was made by Council Member Paar, seconded by Council Member Fehrenbacher to expend funds to secure appraisals and surveys for 6892 & 6883 Centerville associated with obtaining easements along the ditch not to exceed $3,000. All in favor. Motion passed unanimously. Page 4 of 5 City of Centerville Council Meeting October 12, 2011 IX.ANNOUNCEMENTS/UPDATES Administrator Larson reminded Council Members of the Shovel Ready Application submitted by the City and stated that there would be a meeting the following Wednesday and that he would forward a reminder to Council Members through email. Administartor Larson stated that a summary of the Special Vehicles on Roadyway Ordinance passed this evening would be contained in their next packet for review and approval. Attorney Glaser reported that there would be a County-Wide prosecutors meeting on Thursday. Council Member King reported on the status of the veteran’s memorial with a ceremony scheduled for November 10, 2011. X.ADJOURNMENT Motion made by Council Member Fehrenbacher, seconded by Council Member Love to adjourn the regularly scheduled meeting at 7:46 p.m. All in favor. Motion passed unanimously. Mayor Wilharber stated that a 5 minute break would be observed prior to commencing the Work Session. Transcribed by: Teresa Bender, City Clerk Page 5 of 5