HomeMy WebLinkAbout2011-09-28 CC Meeting Minutes - Approved
CITY OF CENTERVILLE
CITY COUNCIL MEETING
September 28, 2011
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting of September 28, 2011, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King
Council Member D. Love
Council Member Jeff Paar
ABSENT: None
STAFF: City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
Lead Project Coordinator Greg Burmeister
I.CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II.PUBLIC HEARING(S)
None.
III.APPROVAL OF AGENDA
The Mayor reviewed the agenda with the following addition:
(Check #26725-26731 – Page 9a)
Motion by Council Member Fehrenbacher, seconded by Council Member King, to
approve the Agenda with the above stated additions. All in favor. Motion carried
unanimously.
IV.APPROVAL OF MINUTES
1.September 14, 2011 City Council Meeting Minutes
The Mayor questioned whether any members had requests for modifications. Hearing
none.
Motion by Council Member Love, seconded by Council Member King, to approved
the September 14, 2011 City Council Meeting Minutes as presented. All in favor.
Motion carried unanimously.
City of Centerville
Council Meeting
September 28, 2011
V.CONSENT AGENDA
1.City of Centerville September 15, 2011 through September 28, 2011 Claims
(Check #26704-26724) w/Check #26545 Voided & (Check #26725-26731)
2.Centennial Fire District Claims through September 16, 2011 (Check #4983-5001)
Motion by Council Member King, seconded by Council Member Paar, to approve
the Consent Agenda as presented. All in favor. Motion carried unanimously.
VI.AWARDS/PRESENTATIONS/APPEARANCES
1. Mr. Greg Kieselhorst, Centerville Lions – Annual Haunted House (Laurie
LaMotte Memorial Park Warming House)
Mr. Kieselhorst stated that the event would be similar to years past and take place on
October 21, 22, 28 and 29, 2011. The hours would be from 7:00 to 10:00 p.m. All
agencies/department have been notified of the event. Requirements have been received
from the Public Works Department, Centennial Fire and Police Departments. The Parks
and Recreation Committee will be meeting on October 4, 2011 to consider this item. Mr.
Kieselhorst felt that the Lions would be able to accommodate all requests. Mr.
Kieselhorst stated that the fees would be $10/adult and $7/Children 12 and under. Mr.
Kieselhorst stated that the Lions would ensure that the warming house is returned to the
condition prior to their use.
VII.OLD BUSINESS
None.
VIII.NEW BUSINESS
1.Centerville Lions Annual Haunted House – Request for Use of Laurie LaMotte
Memorial Park Warming House
Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to
allow the use of the LaMotte Park Warming House and grounds by the Centerville
Lions Club to host their annual Haunted House and events on October 21, 22, 28
and 29, 2011. The Lions will also have access to the Warming House for set-up and
dismantling prior to and subsequent to the event returning the warming house to its
condition prior to their use. All in favor. Motion carried unanimously.
2.Ditch Cleaning
a.Pheasant Marsh
b.Royal Meadows
Lead Project Coordinator, Mr. Greg Burmeister, stated that the City received several
proposals for ditch cleaning (cutting of trees smaller trees, mulching and grading) ~
Pheasant Marsh and lowering the existing culvert in the area with restoration of resident
yards ~ Royal Meadows. Project Coordinator Burmeister stated that the three bidders
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City of Centerville
Council Meeting
September 28, 2011
were on site during his request for proposals and Olson Sewer Services was the lowest
bidder. Project Coordinator Burmeister also stated that he contacted Olson Sewer on two
occasions to ensure that they were comfortable with the bid that they submitted and
reiterated the needs of the City regarding this project. Lengthy discussion ensued
regarding financial responsibility, a permanent resolution to the drainage issues, future
development in the area, and notification of residents affected by the project and
improper use of the drainage ditches.
Motion by Council Member Fehrenbacher, seconded by Council Member Love, to
approve the lowest bidder, Olson Sewer Service - $19,878, for the services required
for the Ditch Cleaning project. All in favor. Motion carried unanimously.
3.Final Payment & Closeout Contract A – Ellingson Drainage - $7,133.20
Engineer Statz stated that the project has been completed to his satisfaction and
recommended releasing the final payment.
Motion by Council Member Paar, seconded by Council Member Love, to approve
the release of final payment to Ellingson Drainage, Inc. in the amount of $7,133.20
in association with the Downtown Storm Water Phase 1 Contract A Project. All in
favor. Motion carried unanimously.
4. Ord. #XX, Second Series – Permits for Use of Special Vehicles on City Streets
Administrator Larson stated that with the purchase of the City’s Cushman utility tractor,
it is illegal for its use on roadways and without the ordinance it would remain illegal.
The utility tractor can not be licensed as a motorized vehicle due to the fact that it does
not meet the requirements of the law and it is a necessity to utilize the vehicle to gain
access to all areas of the City. Attorney Glaser stated that the City of Lexington does not
regulate these types of vehicles and with the exception of the definitions of allowable
vehicles (Mini-Trucks vs. Utility Vehicles (UTVs)), the submitted ordinance is
duplicated from the City of Circle Pines. Lengthy discussed ensued regarding the need
for the ordinance, associated permit fees, improper/careless use by the permitee, affects
on the parade or similar events, and continuity of ordinances amongst member cities of
the police department. Consensus of Council was that Staff address continuity with the
member cities, fees and report back to them at their next meeting.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to
table Ord. #XX, Second Series until additional information is available. All in
favor. Motion carried unanimously.
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5. Approve Letter of Understanding w/Lino Lakes ~ 21 Avenue Improvements
Administrator Larson stated that Metro Transit is considering constructing a park-n-ride
facility near Central Bank. There are two (2) property owners that would provide the
property for the site, they are willing to fund the necessary preliminary studies needed for
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improvements associated with the extension of 21 Avenue North. Metro Transit has
allocated funding for the site and is obligated to utilize it prior to the end of 2012 which
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City of Centerville
Council Meeting
September 28, 2011
necessitates their desire to commence this project. If the project is determined to be
feasible, a joint powers agreement would be needed to allocate responsibilities for
assessments, design, construction and future maintenance of the jointly owned roadway
that borders both communities.
Motion by Council Member Love, seconded by Council Member Paar, to approve
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the Letter of Understanding with the City of Lino Lakes for the 21 Avenue
Improvements as presented. All in favor. Motion carried unanimously.
IX.ANNOUNCEMENTS/UPDATES
1. City Administrator
Administrator Larson reported that the Downtown Storm Water Irrigation Project is
complete and Council previously spoke of a gathering of dignitaries and others interested
in the project. Administrator Larson stated that with inclement weather fast approaching,
a gathering would be scheduled for the spring of 2012. Administrator Larson also
reported that he contained the City’s Pay Equity Compliance Reports in the FYI area of
Council’s packet.
Engineer Statz reported that the trail project is complete with Corner Stone Park soon to
be receiving the kiosk.
Attorney Glaser presented Council with a Letter of Understanding which outlines the
previously adopted test phase of the Municipal Ticket Payment Program. Attorney
Glaser reported that all three cities of the joint police department approved the testing
phase.
Council Member King reported that Century Link is offering IP video services by
utilizing their current infrastructure with minimal modifications and they believe that
they are not providing cable services and do not require a franchise agreement; however,
it is the Cable Commission’s position that this is untrue and advised member cities to be
heightened to the possibility that they may apply for permits ting to construct the needed
infrastructure within communities.
X.ADJOURNMENT
Motion made by Council Member Love, seconded by Council Member Paar, to
adjourn the meeting at 7:44 p.m. All in favor. Motion passed unanimously.
Transcribed by: Teresa Bender, City Clerk
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