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Home My WebLink About2011-11-09 CC Packet w/Handouts CITY OF CENTERVILLE COUNCIL MEETING AGENDA 6,terviffe Wednesday, November 9, 2011 Zsr( Ached IF57 6:30 p.m. or shortly thereafter Set Agenda Item = RED OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING L CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. October 26, 2011 City Council Meeting Minutes (Pages 1 -7) V. CONSENT AGENDA 1. City of Centerville October 27, 2011 through November 9, 2011 Claims (Check #26821- 26835) (Page 8) & (Check #26836- 26853) w /Voided Check #26852 (Page 8a -8b) 2. Centennial Lakes Police Department Claims through October 27, 2011 (Check #8652 -8666) (Page 9) 3. Centennial Fire District Claims through October 21, 2011 (Check #5037- 5057) (Page 10) 4. Parks & Recreation Committee Request for Funding for Securing Bunker Park Stable for Skate Night January 14, 2012 - $650 (Page 11) VI. AWARDS /PRESENTATIONS /APPEARANCES VII. OLD BUSINESS 1. Res. #11 -0XX — Authorizing Feasibility Report, Plans & Specifications for 2012 Street Improvement Project (Pages 12 -16) VIII. NEW BUSINESS 1. Res. #11 -0XX — Authorization of Use of Funds & Recommitting the Remainder to Signage Procurement — Cornerstone Flag Pole Illumination Not to Exceed $300 (Pages 17 -20) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator X. ADJOURNMENT * *REMINDERS ** Flag Raising & Veteran's Memorial Dedication Ceremony — November 10, 2011, 4:00 p.m. Cornerstone Park City Council Meeting — November 23, 2011, 6:30 p.m. Council Chambers (Public Hearing — Delinquent Utilities) Planning & Zoning Commission Meeting — December 6, 2011, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — December 7, 2011, 6:30 p.m. Council Chambers City Council Meeting — December 14, 2011, 6:30 p.m. Council Chambers CITY OF CENTERVILLE 11109/11 1:42 F Page Check Detail - November 9, 2011 - UPDATE eck Check to # Vender Name Comments Amount 11/9/7011 000274F RFV - TRAK - MERIDIAN RANK RFV -TRAK CONVFNIFNCF FFFS $417Q 11/10/2011000225E WELLS FARGO H.S.A. PAYABLE - PAY PERIOD 23 $1,281.29 11/10/2011000225E WELLS FARGO K. STEPHAN - COBRA $104.17 11/10/2011000225E WELLS FARGO A. ANDERSON - COBRA $42.36 11/10/2011000225E WELLS FARGO A. ANDERSON - COBRA $42.36 11/10/2011000225E WELLS FARGO A, ANDERSON - COBRA $42.36 catcall r 000225 WELLS FARGO $1.517.54 11/10/2011000226E IRS/EFTPS FED PAYROLL TAXES - PAY PERIOD 23 52,755.07 11/10/2011000226E IRS/EFTPS SS & MED. PAYROLL TAXES - PAY PERIOD 23 $.1a36 auk Nbr 000226 IRS /EFTPS sastal 11/10/7011000227F MINNFSOTA DFPT OF RFVFNIIE MN STATF PAYROI 1 TAX - PAY PERIOD 23 51.137 03 • 11/10/7011000728F PFRA PFRA - PAY PFRIOD 23 52 758 93 N 1 I' • au: 1m. . :. k . •.: ._ - r- r r .. • n 11/9/2011 026837 ANOKA COUNTY PROPERTY RECORDS #2025016.004 RECORDING FEES 546.00 11/9/2011 026837 ANOKA COUNTY PROPERTY RECORDS #2024945.013 RECORDING FEES 546.00 Check Nhr 076837 ANOKA COUNTY PROPERTY RFCORDS 592 • 1 1 •• • _ .. C _.. I. •■ . • • '• •: - ' '. 1111 11/9/2011 026839 CHASE, RICHARD REIMBURSED FOR P.W. SUPPLES $25.80 11/9/2011 026839 CHASE, RICHARD CLOTHING REIMBURSEMENT 5238.28 Check Nbr 026839 CHASF RICHARD $264.08 11/9/2011 026840 CONNEXUS ENERGY 7100 -20TH AVE N - TRAFSG - SERV THRU 10-18-11 535.52 1/9/2011 026840 CONNEXUS ENERGY 6900.20TH AVE - LIFT STAT. - SERV THRU 10 -13 -11 $53.84 1/9/2011 026840 CONNEXUS ENERGY 7087 -20TH AVE N - SERV THRU 10 -13-11 $99.46 11/9/2011 026840 CONNEXUS ENERGY STREET LIGHTS - 395653- 219699 - SERV THRU 10 -28 -11 $110.34 11/9/2011 026840 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219678 - SERV THRU 10 -28-11 5110.64 11/9/2011 026840 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 10 -13 -11 5356.64 11/9/2011 026840 CONNEXUS ENERGY 6800 - 20TH RADIO FOR SCADA - SERV THRU 10 -19 -11 57.17 11/9/2011 026840 CONNEXUS ENERGY 6800 - 20TH RADIO FOR SCADA - SERV THRU 10-19-11 $7.16 Check Nbr 076840 CONNEXUS ENERGY $780.77 11/9/2011 076841 FFRGIISON WATFRWORKS (81 HYD 00 (16 07) 591 6Q 11/9/2011 026842 HEALTH PARTNERS DEC. 2011 - K. STEPHAN COBRA $336.89 11/9/2011 026842 HEALTH PARTNERS DEC. 2011 -A. ANDERSON - COBRA $112.30 11/9/2011 026842 HEALTH PARTNERS DEC. 2011 -A. ANDERSON - COBRA $112.30 11/9/2011 026842 HEALTH PARTNERS DEC, 2011 -A. ANDERSON - COBRA $112.29 11/9/2011 026842 HEALTH PARTNERS DEC, 2011 HEALTH INSURANCE $4.328.74 Check Nbr 076842 HEALTH PARTNER$ $5.002,52 11/9/7011 076843 I ANO RIM MFRS REI FASF OF FSCROW - 1615 WIDGEON CIRCI E - $1500 OQ 11/9/2011 026844 LEAGUE OF MN CITIES B. FEHRENBACHER - 2011 REGIONAL MEETING $40.00 11/9/2011 026844 LEAGUE OF MN CITIES D LARSON - REGIONAL MEETING $40.00 11/9/2011 026844 LEAGUE OF MN CITIES MN CITIES STORMWATER COALITION CONTRIBUTIONS 5375.00 Check Nbr 076844 I FAGUE OF MN CITIES 5455.00 11/9/2011 026845 MENARDS - FOREST LAKE IN FLOOR HEATING SUPPLIES $6.94 11/9/2011 026845 MENARDS - FOREST LAKE IN FLOOR HEATING SUPPLIES 5100.98 11/9/2011 026845 MENARDS - FOREST LAKE IN FLOOR HEATING SUPPLIES 5769.99 Check Nbr 026845 MENARDS - FOREST LAKE $877 91 1 ` /1 , ' 7/ I l`/ � , � /�,� J f Act)) 1' � /\� , +I )� ` l ' + � � ` 1,./ ` i yi {i i v. CITY OF CENTERVILLE 11/09/11 1:42 F Page Check Detail — November 9, 2011 - UPDATE Check Check Date # Vender Name Comments Amount 11/9/2011 026846 NAGFI l APPRAISAI & CONSI II TING 6882 - 6892 CFNTFRVII 1F RI) $600 00 11/9/2011 026847 NATIONWIOF RFTIRFMFNT SOI 11TION OFF COMP W/H PAY PFRIOO 23 $180 OQ 11/9/2011 026848 PORTA -POT LAURIE LAMOTTE PARK - SERV THRU 10 -31 -11 $130.15 11/9/2011 026848 PORTA -POT TRACY MCBRIDE PARK - SERV THRU 10 -31 -11 $60.15 Check Nbr 025848 PORTA -POT $190.30 11/9/2011 028849 SAM'S CLUB SUPPLIES $238 11/9/2011 026849 SAM'S CLUB SUPPLIES $105.84 Check Nbr 026849 SAM'S CLUB $344.30 11/9/2011 026850 SWEENEY, KRIS MILEAGE REIMBURSMENT - POST OFFICE 3RD QTR UT BILLS $1 90 11/9/2011 026850 SWEENEY, KRIS MILEAGE REIMBURSMENT - POST OFFICE 3RD QTR UT BILLS $1.91 11/9/2011 026850 SWEENEY, KRIS MILEAGE REIMBURSEMENT - BANK DEPOSITS $26.58 Check Nbr 026850 SWEENEY, KRIS $30.39 11/9/2011 026851 WINNICK SUPP Y RF PAIRS/MAIA T SI IPPI IFS FOR PA RI nG 846 O s 1/9/2011 026852 VOID VOID VOID VOID $0 nn 11/9/2011 026853 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 11 -2 -11 $104.75 11/9/2011 026853 XCEL ENERGY 1682 MAIN ST - SERV THRU 11-2-11 $108.66 11/9/2011 026853 XCEL ENERGY 1601 LAMOTTE DR - SERV HRU 11-2-11 $39.76 11/9/2011 026853 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 11 -2 -11 $9.97 11/9/2011 026853 XCEL ENERGY 1745 MAIN ST - SERV THRU 11 -2 -11 $108.66 Check Nbr 026853 XCFJ FNERGY $371.80 TOTAL CHECKS $22,826.17 1 �?/ / y tervitte _ �r 18R0 7Nain Street, Centerville, %7N33038 Established 1 631- 429.3232 or rat 651-4298629 November 8, 2011 Memo to Council: Re: 2012 Paving/Mill & Overlay At the last meeting the Pavement Management Plan was significantly undermined by our consultant engineer, Mark Statz. At the eleventh hour when the Council was expected to begin the first step in the program and initiate the 2012 plan, Statz made statements that completely sabotaged the months -long process that had led up to that point. While Statz may have been well meaning, his statements made it apparent that, while he was present, he did not actively participate in all of the staff meetings and work sessions that resulted in the Plan. Mark Statz has submitted a letter accepting responsibility for his error, but nevertheless, the City must reevaluate the program to regain confidence in the Plan. I am recommending that the council hold another work session on November 23, 2011, following the Council meeting to sort out what steps should be taken. Dallas Larson, Administrator Enc. Cc: Paul Palzer Mike Jeziorski Kurt Glazer Mark Statz a IP Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651)636 -1311 Stantec # Bonestroo November 8, 2011 Honorable Mayor and City Council 1880 Main Street Centerville, MN 55038 -9794 Reference: 2012 Street Improvements Honorable Mayor and City Council: I wanted to take this opportunity to clarify several issues related to my involvement in and my opinion of the proposed 2012 Street Improvements and the larger, long -term Street Maintenance Plan. At the last City Council meeting, I made several statements that were inaccurate or simply incorrect. Mr. Palter and Mr. Larson did involve me in the formulation of the plan and asked my opinion of the proposed improvements. Mr. Palzer and I had spent time driving the streets in question and both Mr. Palzer and Mr. Larson solicited my input in several staff meetings over the course of the past few months. Additionally, Mr. Palzer and Mr. Larson, as well as the City Council, have always afforded me the courtesy of entertaining my opinions during work sessions and other public meetings. I had the opportunity and responsibility to raise my concerns at any of those meetings and did not do so. Regrettably, my comments brought criticism of Mr. Palzer for not attending the City Council meeting. I believe Mr. Palzer expected that the issues had already been resolved and that there would be limited, if any, discussion at the meeting. For me to raise these concerns while Mr. Palzer and Mr. Larson were not present and when they had no knowledge that I would do so, was inappropriate and unprofessional. While I have some reservations about the level of work on the 2012 street list, I want to reiterate and stress that I am in full agreement with the balance of the plan for pavement mill and overlay as a viable street maintenance strategy. A suggestion was made at the meeting to move the 2013 streets into 2012 and then reevaluate the streets that were planned for next year. We can then determine if a mill and overlay is sufficient or if a full reconstruct is necessary and affordable. In closing, I wish to apologize for my actions at the last City Council meeting. In the future, going forward, I will be more proactive in my communication with your staff to help ensure that the Council has timely and well thought out information for your use in decision - making. Respectfully, STANTEC CONSULTING SERVICES INC. Mark R. Statz, PE City Engineer 651-604-4709 /(L/