Loading...
HomeMy WebLinkAbout2011-10-26 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING October 26, 2011 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 26, 2011, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Mike Jeziorski I.CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II.PUBLIC HEARING(S) None. III.APPROVAL OF AGENDA The Mayor reviewed the Set Agenda with Council. (Check #26807-26820 - Page 9a-9b) The Mayor requested that Consideration of Rescheduling the November 23, 2011 Council Meeting be added under New Business as Item #8 and that he would also be giving an update regarding the ticket program previously approved by Council. Council Member Love requested that Trail Project be added under Old Business. Motion by Council Member Paar, seconded by Council Member Love, to approve the Agenda with the above stated additions. All in favor. Motion carried unanimously. IV.APPROVAL OF MINUTES 1.October 12, 2011 City Council Meeting Minutes City of Centerville Council Meeting October 26, 2011 The Mayor questioned whether any members had requests for modifications. Hearing none. Motion by Council Member Love, seconded by Council Member Paar, to approve the October 12, 2011 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 2.October 12, 2011 City Council Work Session Meeting Minutes The Mayor questioned whether any members had requests for modifications. Hearing none. Council Member Love stated that he was unable to attend the meeting and to please make the correction. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the October 12, 2011 City Council Work Session Meeting Minutes as amended. All in favor. Council Member Love Abstained. Motion carried. V.CONSENT AGENDA 1.City of Centerville October 13, 2011 through October 26, 2011 Claims (Check #26778-26806 & (Check #26807-26820) 2.Centennial Lakes Police Department Claims through October 12, 2011 (Check #8629-8651) 3.Centennial Fire District Claims through October 7, 2011 (Check #5002-5024) Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI.AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Ryan Kelzerberg, Anoka County Emergency Management – Hazard Mitigation Plan Mr. Kelzerberg stated that the County desired to have the City of Centerville again participate in the Multi-Jurisdictional Hazard Mitigation Program. Mr. Kelzerberg reported that the plan needed to be updated every five (5) years and explained that it would be brought to them for final consideration when completed. Mayor asked if any Council Members had questions. Council Member King questioned if this plan would be put into place if the Governor asked for disaster relief funding. Mr. Kelzerberg concurred and stated that this agreement allows cities and the County to apply Page 2 of 7 City of Centerville Council Meeting October 26, 2011 for Mitigation Grant funding. Mr. Kelzerberg stated that Council Members or Staff could contact his office if they had additional questions. 2. Chief Jim Coan, Centennial Lakes Police Department Chief Coan introduced himself to the full Council and stated that he is honored to be Centennial’s chief and very proud of the Staff that he is a member of. The Mayor applauded the Department for their newsletter. Chief Coan thanked the Mayor. Council Member Paar expressed his appreciation for the officers that assisted in his recent accident and felt that the Police Department is a huge asset. VII.OLD BUSINESS 1.Adopt Summary of Ord. #50, Second Series – Amending City Code Authorizing Permits for Use of Special Vehicles on City Streets ~ Ordinance Previously Adopt at Last Meeting Motion by Council Member Love, seconded by Council Member Fehrenbacher, to adopt the presented summary for publication of the approve Ord. #50, Second Series as presented. All in favor. King opposed. Motion passed. Trail Project 2. Council Member Love stated disappointment with the project, sighting the completion length, lack of planning, additional expenditures due to lack of planning, use of inaccurate information, etc. Engineer Statz stated that with the State shutdown and collaborating with multiple entities, that delays did occur; however, other areas of the project went much smoother than near Council Member Love’s home. Engineer Statz sympathized with Council Member Love. Council Member King stated that skaters and bikers have been an ongoing issue near his home with retaining wall blocks becoming loose. There was concern regarding continued costs to maintain these retaining walls. Mayor Wilharber questioned the traffic control signs near the Church entrance and Engineer Statz stated that the issue would be taken care of. VIII.NEW BUSINESS 1.Res. #11-024 – Authorizing the City to Participate in the Multi-Jurisdictional Anoka County Hazard Mitigation Plan Motion by Council Member Fehrebacher, seconded by Council Member Paar, to Adopt Res. #11-024 Authorizing the City to Participate in the - Multi-Jurisdictional Anoka County Hazard Mitigation Plan as in previous years. All in favor. Motion passed unanimously. 2. Res. #11-025 – Approval of Agreement With Mastercard Purchase Card Program Page 3 of 7 City of Centerville Council Meeting October 26, 2011 Mayor Wilharber stated that this was discussed at a work session. Finance Director Jeziorski stated that the programs would replace the City’s existing credit card and allow for routine purchases with only individual staff member having the ability to purchase pre-approved items with a set purchasing limit. He also stated that the account would be closely monitored to ensure compliance. Council had concern for cash back incentives or rewards. Finance Director Jeziorski stated that any incentives or rewards associated with the card would be the City’s and not the individual employees. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Approve the Agreement with Mastercard Purchase Card Program as presented. All in favor. Motion passed unanimously. 3. Res. #11-0XX – Authorizing Feasibility Report, Plans & Specifications for 2012 Street Improvement Project The Mayor read the streets that were to be milled and overlayed with the project: Houle Circle from the west line of Peterson Trail westerly to its terminus, Fox Run from the west line of Peterson Trail westerly to its terminus, Hayfield Road from Petereson Trail to Mill Road and Peterson Trail from Main Street to Fox Run. rd Council Member Paar questioned why 73 Street was not included. Engineer Statz stated that only those streets that were included in the Street Improvement Project for 2012 were rd included and 73 Street was included in the 2013 project. Lengthy discussion was had regarding costs, collaboration with Staff, opinions of the Engineer versus staff regarding the necessity of total reconstruction for certain roads, assessment process and liability issues for substandard workmanship, etc. Council felt that key information was missing from the presented project along with large budget implications. Engineer Statz apologized that the information was not discussed prior to this evening. Council felt that Mr. Palzer should have been present at the meeting and additional discussion was needed. Motion by Council Member King, seconded by Council Member Fehrenbacher, to table Res. #11-0XX – Authorizing Feasibility Report, Plans & Specifications for the 2012 Street Improvement Project for further discussion. All in favor. Motion passesd unanimously. 4.Approval of Application for Community Development Block Grant Funds to Acquire Properties in Block 8 – Downtown Finance Director Jeziorski briefly explained that this Federally Funded grant application and filing for remaining funding would allow the City to purchase property(ies) in the Block 8 area of the Downtown that are considered by the County to be blighted. Director Jeziorski stated that approximately $187,000 would be needed to acquire the two properties (1687 Sorel and 7089 Centerville Road). Director Jeziorski stated that this funding would not require matching funding from the City but would need to meet Federal guidelines. Council Member Fehrenbacher pointed out that Council is only considering submission of the application and no funding in necessary at this time. Page 4 of 7 City of Centerville Council Meeting October 26, 2011 Attorney Glaser stated that if a developer were to develop the area, the developer would be responsible for reimbursing the Federal Government. Discussion ensued regarding the possibility of renting one of the properties, guidelines that may be placed in the properties and governmental control Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Application for Community Development Block Grant Funds to Acquire Properties in Block 8 of the Downtown area (1687 Sorel and 7089 Centerville Road) as presented. All in favor. Council Member King opposed. Motion passed. 5. Approval of Grant Agreement for Source Water Protection Plan Implementation Grant – Sealing of Wells Director Jeziorski stated that the City submitted a grant application in September and was awarded a $10,000 grant. This is just to formalize the grant with an agreement and will allow implementation of the program. Director Jeziorski stated that the City solicited individuals in the area that would be eligible for the funding and have received 5 requests. Discussion ensued regarding well usage for irrigation purposes, unknown wells in the same area, administrative expenditures relating to the program, potential for unused funding and usage of the funding prior to June, 2013 deadline. Motion was made by Council Member Love, seconded by Council Member Paar, to approve the Grant Agreement for Source Water Protection Plan Implementation Grant – Sealing of Wells as presented All in favor. Motion passed unanimously. 6. Pay Estimate – Close Out Final Payment, Bergerson-Caswell, Inc. ~ $3,042.76 (Storm Water Reclamation Project Phase I ~ Contract B) (Vertical Steel Casing for Wet Well) Engineer Statz stated that the work is complete and that he felt the funds could be released. Motion was made by Council Member Fehrenbacher, seconded by Council Member King, to approve the Final Pay Estimate in the amount of $3,042.76 to Bergerson- Caswell, Inc. For the Storm Water Reclamation Project Phase I ~ Contract B) (Vertical Steel Casing for Wet Well) as presented All in favor. Motion passed unanimously. 7. Ord. #51, Second Series Amending City Code Chapter 51 – Modifying Rules & Regulations Relating to Water Service Council Member Love stated that again this item had been discussed at a previous work session and feels that undertaking responsibility could potentially be a financial burden on the City. Lengthy discussion was had regarding financial responsibility of the City Page 5 of 7 City of Centerville Council Meeting October 26, 2011 versus homeowner, location of the curb stop, necessity of providing clarification and limiting liability for repairs. Motion was made by Council Member Fehrenbacher, seconded by Council Member Paar, to adopt Ord. #51, Second Series Amending City Code Chapter 51 – Modifying Rules & Regulations Relating to Water Service and its Summary as presented. All in favor. Council Member Love Opposed Motion passed. 8. Potential for Scheduling Conflicts With the Regularly Scheduled Council Meeting of Wednesday, November 23, 2011 – Reschedule? Consensus of the Council was not to reschedule. IX.ANNOUNCEMENTS/UPDATES Attorney Glaser reported that he attended a quarterly meeting with the Centennial Lakes Police Department and explained the web based ticket educational program. He felt that the officers were receptive to the program. Attorney Glaser stated that a full report of the programs usage would be available subsequent to the trial period in approximately a month and a half. Attorney Glaser also reported that appraisals associated with the Pheasant Marsh Ditch Project would be received the next day and bring more tools for Staff to discuss Mayor Wilharber stated that he and both Council Members Paar and Fehrenbacher attended the Shovel Ready program last week and found it to be very informative. All members present felt at that meet felt that Staff should compile a profile to entice/attract desired businesses to the area. Mayor Wilharber reviewed with Council and the audience upcoming meeting dates and stated that the Lions Haunted House was taking place again this year. He also stated that last year the Lions received 750 pounds of food in donations. He also stated that this is one of the Lions large events for raising money. The Lions are committed to returning all food donations and event earnings back to the community that they serve. Pheasant Marsh Drainage Issue Attorney Glaser reported that appraisals for the affected properties would be received the following day, that the property owners have been supplied with ditch laws and that Staff and property owners would be have a meeting following the receipt of the appraisals. Council Member Love and Mayor Wilharber requested copies of a recent mailing to nearby property owners regarding the work that the City had untaken and ramifications to water levels in the neighboring pond. Director Jeziorski stated that the mailing was forwarded on Monday, October 24, 2011 and he would provide it to Council Members. Page 6 of 7 City of Centerville Council Meeting October 26, 2011 Mayor Wilharber state even though some areas of the ditch were not affected, the water is flowing very well. X.ADJOURNMENT Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to adjourn the regularly scheduled meeting at 7:31 p.m. All in favor. Motion passed unanimously. Transcribed by: Teresa Bender, City Clerk Page 7 of 7 CITY OF CENTERVILLE CITY COUNCIL MEETING October 26, 2011 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 26, 2011, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Mike Jeziorski I.CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II.PUBLIC HEARING(S) None. III.APPROVAL OF AGENDA The Mayor reviewed the Set Agenda with Council. (Check #26807-26820 - Page 9a-9b) The Mayor requested that Consideration of Rescheduling the November 23, 2011 Council Meeting be added under New Business as Item #8 and that he would also be giving an update regarding the ticket program previously approved by Council. Council Member Love requested that Trail Project be added under Old Business. Motion by Council Member Paar, seconded by Council Member Love, to approve the Agenda with the above stated additions. All in favor. Motion carried unanimously. IV.APPROVAL OF MINUTES 1.October 12, 2011 City Council Meeting Minutes City of Centerville Council Meeting October 26, 2011 The Mayor questioned whether any members had requests for modifications. Hearing none. Motion by Council Member Love, seconded by Council Member Paar, to approve the October 12, 2011 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 2.October 12, 2011 City Council Work Session Meeting Minutes The Mayor questioned whether any members had requests for modifications. Hearing none. Council Member Love stated that he was unable to attend the meeting and to please make the correction. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the October 12, 2011 City Council Work Session Meeting Minutes as amended. All in favor. Council Member Love Abstained. Motion carried. V.CONSENT AGENDA 1.City of Centerville October 13, 2011 through October 26, 2011 Claims (Check #26778-26806 & (Check #26807-26820) 2.Centennial Lakes Police Department Claims through October 12, 2011 (Check #8629-8651) 3.Centennial Fire District Claims through October 7, 2011 (Check #5002-5024) Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI.AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Ryan Kelzerberg, Anoka County Emergency Management – Hazard Mitigation Plan Mr. Kelzerberg stated that the County desired to have the City of Centerville again participate in the Multi-Jurisdictional Hazard Mitigation Program. Mr. Kelzerberg reported that the plan needed to be updated every five (5) years and explained that it would be brought to them for final consideration when completed. Mayor asked if any Council Members had questions. Council Member King questioned if this plan would be put into place if the Governor asked for disaster relief funding. Mr. Kelzerberg concurred and stated that this agreement allows cities and the County to apply Page 2 of 7 City of Centerville Council Meeting October 26, 2011 for Mitigation Grant funding. Mr. Kelzerberg stated that Council Members or Staff could contact his office if they had additional questions. 2. Chief Jim Coan, Centennial Lakes Police Department Chief Coan introduced himself to the full Council and stated that he is honored to be Centennial’s chief and very proud of the Staff that he is a member of. The Mayor applauded the Department for their newsletter. Chief Coan thanked the Mayor. Council Member Paar expressed his appreciation for the officers that assisted in his recent accident and felt that the Police Department is a huge asset. VII.OLD BUSINESS 1.Adopt Summary of Ord. #50, Second Series – Amending City Code Authorizing Permits for Use of Special Vehicles on City Streets ~ Ordinance Previously Adopt at Last Meeting Motion by Council Member Love, seconded by Council Member Fehrenbacher, to adopt the presented summary for publication of the approve Ord. #50, Second Series as presented. All in favor. King opposed. Motion passed. Trail Project 2. Council Member Love stated disappointment with the project, sighting the completion length, lack of planning, additional expenditures due to lack of planning, use of inaccurate information, etc. Engineer Statz stated that with the State shutdown and collaborating with multiple entities, that delays did occur; however, other areas of the project went much smoother than near Council Member Love’s home. Engineer Statz sympathized with Council Member Love. Council Member King stated that skaters and bikers have been an ongoing issue near his home with retaining wall blocks becoming loose. There was concern regarding continued costs to maintain these retaining walls. Mayor Wilharber questioned the traffic control signs near the Church entrance and Engineer Statz stated that the issue would be taken care of. VIII.NEW BUSINESS 1.Res. #11-024 – Authorizing the City to Participate in the Multi-Jurisdictional Anoka County Hazard Mitigation Plan Motion by Council Member Fehrebacher, seconded by Council Member Paar, to Adopt Res. #11-024 Authorizing the City to Participate in the - Multi-Jurisdictional Anoka County Hazard Mitigation Plan as in previous years. All in favor. Motion passed unanimously. 2. Res. #11-025 – Approval of Agreement With Mastercard Purchase Card Program Page 3 of 7 City of Centerville Council Meeting October 26, 2011 Mayor Wilharber stated that this was discussed at a work session. Finance Director Jeziorski stated that the programs would replace the City’s existing credit card and allow for routine purchases with only individual staff member having the ability to purchase pre-approved items with a set purchasing limit. He also stated that the account would be closely monitored to ensure compliance. Council had concern for cash back incentives or rewards. Finance Director Jeziorski stated that any incentives or rewards associated with the card would be the City’s and not the individual employees. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Approve the Agreement with Mastercard Purchase Card Program as presented. All in favor. Motion passed unanimously. 3. Res. #11-0XX – Authorizing Feasibility Report, Plans & Specifications for 2012 Street Improvement Project The Mayor read the streets that were to be milled and overlayed with the project: Houle Circle from the west line of Peterson Trail westerly to its terminus, Fox Run from the west line of Peterson Trail westerly to its terminus, Hayfield Road from Petereson Trail to Mill Road and Peterson Trail from Main Street to Fox Run. rd Council Member Paar questioned why 73 Street was not included. Engineer Statz stated that only those streets that were included in the Street Improvement Project for 2012 were rd included and 73 Street was included in the 2013 project. Lengthy discussion was had regarding costs, collaboration with Staff, opinions of the Engineer versus staff regarding the necessity of total reconstruction for certain roads, assessment process and liability issues for substandard workmanship, etc. Council felt that key information was missing from the presented project along with large budget implications. Engineer Statz apologized that the information was not discussed prior to this evening. Council felt that Mr. Palzer should have been present at the meeting and additional discussion was needed. Motion by Council Member King, seconded by Council Member Fehrenbacher, to table Res. #11-0XX – Authorizing Feasibility Report, Plans & Specifications for the 2012 Street Improvement Project for further discussion. All in favor. Motion passesd unanimously. 4.Approval of Application for Community Development Block Grant Funds to Acquire Properties in Block 8 – Downtown Finance Director Jeziorski briefly explained that this Federally Funded grant application and filing for remaining funding would allow the City to purchase property(ies) in the Block 8 area of the Downtown that are considered by the County to be blighted. Director Jeziorski stated that approximately $187,000 would be needed to acquire the two properties (1687 Sorel and 7089 Centerville Road). Director Jeziorski stated that this funding would not require matching funding from the City but would need to meet Federal guidelines. Council Member Fehrenbacher pointed out that Council is only considering submission of the application and no funding in necessary at this time. Page 4 of 7 City of Centerville Council Meeting October 26, 2011 Attorney Glaser stated that if a developer were to develop the area, the developer would be responsible for reimbursing the Federal Government. Discussion ensued regarding the possibility of renting one of the properties, guidelines that may be placed in the properties and governmental control Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Application for Community Development Block Grant Funds to Acquire Properties in Block 8 of the Downtown area (1687 Sorel and 7089 Centerville Road) as presented. All in favor. Council Member King opposed. Motion passed. 5. Approval of Grant Agreement for Source Water Protection Plan Implementation Grant – Sealing of Wells Director Jeziorski stated that the City submitted a grant application in September and was awarded a $10,000 grant. This is just to formalize the grant with an agreement and will allow implementation of the program. Director Jeziorski stated that the City solicited individuals in the area that would be eligible for the funding and have received 5 requests. Discussion ensued regarding well usage for irrigation purposes, unknown wells in the same area, administrative expenditures relating to the program, potential for unused funding and usage of the funding prior to June, 2013 deadline. Motion was made by Council Member Love, seconded by Council Member Paar, to approve the Grant Agreement for Source Water Protection Plan Implementation Grant – Sealing of Wells as presented All in favor. Motion passed unanimously. 6. Pay Estimate – Close Out Final Payment, Bergerson-Caswell, Inc. ~ $3,042.76 (Storm Water Reclamation Project Phase I ~ Contract B) (Vertical Steel Casing for Wet Well) Engineer Statz stated that the work is complete and that he felt the funds could be released. Motion was made by Council Member Fehrenbacher, seconded by Council Member King, to approve the Final Pay Estimate in the amount of $3,042.76 to Bergerson- Caswell, Inc. For the Storm Water Reclamation Project Phase I ~ Contract B) (Vertical Steel Casing for Wet Well) as presented All in favor. Motion passed unanimously. 7. Ord. #51, Second Series Amending City Code Chapter 51 – Modifying Rules & Regulations Relating to Water Service Council Member Love stated that again this item had been discussed at a previous work session and feels that undertaking responsibility could potentially be a financial burden on the City. Lengthy discussion was had regarding financial responsibility of the City Page 5 of 7 City of Centerville Council Meeting October 26, 2011 versus homeowner, location of the curb stop, necessity of providing clarification and limiting liability for repairs. Motion was made by Council Member Fehrenbacher, seconded by Council Member Paar, to adopt Ord. #51, Second Series Amending City Code Chapter 51 – Modifying Rules & Regulations Relating to Water Service and its Summary as presented. All in favor. Council Member Love Opposed Motion passed. 8. Potential for Scheduling Conflicts With the Regularly Scheduled Council Meeting of Wednesday, November 23, 2011 – Reschedule? Consensus of the Council was not to reschedule. IX.ANNOUNCEMENTS/UPDATES Attorney Glaser reported that he attended a quarterly meeting with the Centennial Lakes Police Department and explained the web based ticket educational program. He felt that the officers were receptive to the program. Attorney Glaser stated that a full report of the programs usage would be available subsequent to the trial period in approximately a month and a half. Attorney Glaser also reported that appraisals associated with the Pheasant Marsh Ditch Project would be received the next day and bring more tools for Staff to discuss Mayor Wilharber stated that he and both Council Members Paar and Fehrenbacher attended the Shovel Ready program last week and found it to be very informative. All members present felt at that meet felt that Staff should compile a profile to entice/attract desired businesses to the area. Mayor Wilharber reviewed with Council and the audience upcoming meeting dates and stated that the Lions Haunted House was taking place again this year. He also stated that last year the Lions received 750 pounds of food in donations. He also stated that this is one of the Lions large events for raising money. The Lions are committed to returning all food donations and event earnings back to the community that they serve. Pheasant Marsh Drainage Issue Attorney Glaser reported that appraisals for the affected properties would be received the following day, that the property owners have been supplied with ditch laws and that Staff and property owners would be have a meeting following the receipt of the appraisals. Council Member Love and Mayor Wilharber requested copies of a recent mailing to nearby property owners regarding the work that the City had untaken and ramifications to water levels in the neighboring pond. Director Jeziorski stated that the mailing was forwarded on Monday, October 24, 2011 and he would provide it to Council Members. Page 6 of 7 City of Centerville Council Meeting October 26, 2011 Mayor Wilharber state even though some areas of the ditch were not affected, the water is flowing very well. X.ADJOURNMENT Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to adjourn the regularly scheduled meeting at 7:31 p.m. All in favor. Motion passed unanimously. Transcribed by: Teresa Bender, City Clerk Page 7 of 7