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HomeMy WebLinkAbout2011-10-05 P & R Meeting Minutes - Approved Parks & Recreation Committee Meeting Minutes 10-05-11 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, October 5, 2011 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, October 5, 2011 at Centerville City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Suzanne Seeley Absent: Committee Member Kevin Selander Committee Member Mark Haiden Council: Council Liaison Steven King Staff: None Also present were Rob Faust, his Mother and Paul from Public Works ____________________________________________________________________________________________________________ I. CALL TO ORDER Roll Call Chairperson Branch called the October 5, 2011 Parks & Recreation Committee Meeting to order at 6:35 p.m. II. SET AGENDA Kevin Amundsen requested that Can Recycling be added as item #4 Motion was made by Jon Grahek, seconded by Kevin Amundsen, to set the October 5, 2011 Parks & Recreation Committee Agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES Mr. Rob Faust, Eagle Scout Flag Pole Project Flag Pole Mr. Rob Faust made an appearance to update the committee on the progress of his Eagle Scout Project to install a flag pole in Cornerstone Park. Mr. Faust stated that the flag pole is installed and that he anticipated meeting with the Hugo American Legion regarding funding and language appropriate for the dedication plaque. Mr. Faust also stated that the plaque mounting needed to be large enough to prevent 1 of 3 Parks & Recreation Committee Meeting Minutes 10-05-11 theft and would be installed on a large rock. Lighting is a requirement for this project with new estimates being received in the amount of $600 including parts and labor. Mr. Faust felt that a dedication ceremony would take place on November 11, 2011 which is Veteran’s Day with the utilization of his grandfather’s flag. Kiosk Chairperson Branch suggested that the kiosk be the first trail sign to be completed and suggested that it include history of the community and a trail map on the reverse side. Mr. Palzer stated that the Public Works department is currently in possession of the keys to the sign. Discussion ensued regarding an additional sign being placed at the entrance to Centerville on the east side. Public works has keys to the Kiosk door. Bald Eagle Ski Club Discussion ensued regarding the possibility of placing cement bleachers or landscaping some sort of seating at the location with discussions being held with the Club and landscapers. IV. CONSIDERATION OF MINUTES September 7, 2011 Parks & Recreation Committee Meeting Minutes Page 5, Remove item 2a and 2b. Page 6, Remove the word “next” from end of 3rd line Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen, to approve the September 7, 2011 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion passed unanimously V. COMMITTEE BUSINESS Conducting Committee Business Excluding a Staff Liaison The Committee voiced concerns and had discussion regarding open meeting requirements, necessities of communications, purchases, minute taking versus hiring of an individual in an attempt to continue progress with fulfilling the goals of the Committee. Council Updates Chairperson Branch requested that Council Liaison King provide the Committee with Council updates. Consideration of reserving/renting park facilities An example from the City of Stillwater was presented to the Committee for review. Discussion ensured regarding the length of the document, the necessity of such a document and the status quo. Consensus was to take no action on this item at this time. Park Benches for Trailside Park Discussed in previously. Committee Member Kevin Selander No discussion was had regarding this issue. 2 of 3 Parks & Recreation Committee Meeting Minutes 10-05-11 Lions Special Event Permit – Use of Laurie LaMotte Memorial Park Warming House Motion was made by Committee Member Grahek, seconded by Committee Member Seeley, to approve the Centerville Lions Special Use Permit Application as presented. All in favor. Motion carried unanimously. Cornerstone Park Pavers Motion was made by Chairperson Branch, seconded by Committee Member Amundsen, to designate Committee Member Amundsen and Committee Member Seeley to proof read and approve the four language blocks in Cornerstone Park. All in favor. Motion passed unanimously. VI. UPDATES Parks and Rec Budget Update Movies in the Park It was stated that approximately 65 individuals attending the movie “How To Train Your Dragon.” Chairperson Branch suggested that future similar events should be held indoors and there was concern regarding the serving of food within those sites. Line Balance The Committee was supplied with information from Finance Director Jeziorski stated that the Parks and Recreation line item contained $1,584 for the year and discussion ensued regarding the use of the funds. Motion was made by Committee Member Grahek, seconded by Chairperson Branch, to request that the City Council set a side the $1,584 to be used for trail signs. Ayes – 3 (Committee Members Grahek, Seeley & Chairperson Branch); Nays – 2 (Committee Members Peterson & Amundsen). Motion carried. Can Recyling Committee Member Amundsen supplied the Committee with research regarding aluminum/pop can recycling and stated that a firm named NRI does supply collection bins; however, there was currently a waiting list for their use. The Committee had questions regarding liability. Motion was made by Committee Member Grahek, seconded by Committee Member Seeley, to obtain a recycling bin from NRI when available. All in favor. Motion passed unanimously. Adjournment Motion was made to adjourn the meeting of October 5, 2011 by Committee Member Seeley, seconded by Committee Member Grahek. All in favor. Motion passed unanimously. Minutes were transcribed by Committee Member Peterson 3 of 3