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Home My WebLink About2011-12-07 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, December 7, 2011 - 6:30 P.M. I. CALL TO ORDER 1. RoII CaII II. SET AGENDA III. APPEARANCES 1. Mr. Rob Faust, Eagle Scout Project Update a. Cornerstone Peace Stones — Installation Complete (See Pictures Provided by K. Amundsen) IV. CONSIDERATIONS OF MINUTES 1. Parks & Recreation Committee Meeting Minutes of November 2, 2011 V. COMMITTEE BUSINESS 1. Park Benches for Trailside Park 2. Status - Committee Member, Resignation — K. Selander 3. Skate Night Flyer & Placement VI. UPDATES 1. Council Update — Council Liaison King VII. OPEN ITEMS & STATUS 1. Donation Requests (Deadbroke, Running Aces & Eaglebrook) 2. Cornerstone Park Kiosk 3. Skate Parties (Volunteers, Supplies, Bonfire Site & Etc.) 4. Trail Signage 5 Aluminum Can Project VIII. 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" ht - • strf' 0� '' i . r.r WEST side NORTH side C termite Estabkilted 1857 RECEIVED OF 7422 AMOUNT Boy Scout Troop 232 $500.00 FOR: Eagle Project - Light Pole CHECK # 6475 Donation Surcharge N/A Thank You November 21, 2011 BY Teresa Bender PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, November 2, 2011- 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, November 2, 2011 at Centerville City Hall, 1880 Main Street. Present: Vice - Chairperson Jon Grahek Committee Member Kevin Amundsen Qo Committee Member Brian Peterson Committee Member Suzanne Seele Q' T@W Y Committee Member Mark Haiden og Absent: Chairperson Patrick Branch Committee Member Kevin Selander Council: Council Liaison Steven King Staff: Paul Palzer, Public Works Also present were Rob Faust and his mother, Carla Faust. I. CALL TO ORDER Roll Call Vice- Chairperson Jon Grahek called the November 2, 2011 Parks & Recreation Committee Meeting to order at 6:34 p.m. II. SET AGENDA A Committee Member requested that Organizational Structure and Staff Assistance be added as Item #6 under Updates. Motion was made by Committee Member Kevin Amundsen, seconded by Committee Member Brian Peterson, to set the November 2, 2011 Parks & Recreation Committee Agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES 1. Mr. Rob Faust, Eagle Scout, updated the Committee on the progress of the installation of the flag pole at Cornerstone Park. Discussion ensued regarding the illumination of the flag and a proposal from Parks & Recreation Committee Meeting Minutes 11 -02 -11 Killmer Electric in an amount not exceed $800. Mr. Faust has stated that he has raised approximately $500 for this item; however, an additional $300 is needed to secure the installation. It was felt that the Committee would request Council consider appropriating funds from the signage fund for the remaining $300 that is needed to allow completion of the project prior to winter. Mr. Faust stated that an upcoming Dedication Ceremony has been scheduled for November 10 at 4:00 p.m. at the park and Mr. Faust's request for local dignitaries presence at the event. Mr. Faust also stated that the plaque would be completed and mounted prior to the ceremony. He would meet with Committee Member Amundsen to determine is exact location. Motion was made by Committee Member Suzanne Seeley, seconded by Committee Member Kevin Amundsen, to recommend to Council that $300 be allocated from the Signage Fund for the illumination of the flag. All in favor. Motion passed unanimously. The Committee requested that Staff Member Palzer make copies of the Veteran's Memorial and Park Dedication flyer with postings being placed at City Hall and in the Kiosk located at the park. IV. CONSIDERATIONS OF MINUTES 1. October 5, 2011 Parks & Recreation Committee Meeting Minutes A Committee Member requested that language be added regarding the purpose of the Lions Special Event Permit request for the use of the warning house facility for their annual Haunted House. Motion was made by Vice Chairperson Jon Grahek, seconded by Committee Member Brian Peterson, to approve the October 5, 2011 Parks & Recreation Committee Meeting Minutes with the above addition. All in favor. Committee Member Haiden abstained. Motion passed. V. COMMITTEE BUSINESS . 1. Council Updates - Council Member Steve King Council Member King stated that Council approved their requests to allocate funds to a reserve account for trail signage in the amount of and the placement of an aluminum can collection trailer provided by National Recycling, Inc. for no fee at Laurie LaMotte Park to earn additional funding for park programs. Staff Member Palzer reported that Eagle Park had recently sustained graffiti both on the tennis court and the sign. 2 of 4 Parks & Recreation Committee Meeting Minutes 11 -02 -11 2. Park Benches for Trailside Park It was reported that Bald Eagle Ski Club President Mr. Tom Kohl would be meeting with Chairperson Branch to discuss accessibility requirements and seating options at the park. 3. Forwarded Requests for Donations — (Deadbroke Saddle Club, Eaglebrook Church & Running Aces) Nothing to report. 4. Cornerstone Park Kiosk Committee Member Amundsen like the sample Chairperson Branch provided to the Committee but requested that Bonstroo's information be removed from it. Council Member King felt that an arrow would be more understandable than the "You are Here" star. Staff Member Palzer stated that he would request the City Clerk to make the above stated modifications prior to placement at City Hall and within the kiosk. 5. Request for Use of Laurie LaMotte Hockey Rink for Practice — Mr. Tom Berg Vice Chairperson Grahek felt that due to lack of a schedule this item could not be considered. Committee Member Seeley felt that if there were a lack of requests the Committee should offer the same hours, days and use requirements as in previous years. Staff Member Palzer was requested to provide the Committee with last years agreement completed by Mr. Berg for further consideration. Due to lack of information provided, no action was taken on this item. 6. 2012 Skating Night dates Committee Member Amundsen discussed rates for the horse drawn sleigh (525 /first hour and $125 for the second hour with both dates, January 14 & 28 being available with Bunker Stables. It was felt that the times of the event should remain the same as previous years (6 -8:00 p.m.) Discussion ensued regarding the placement of the Public Works Garage and the need for a selected bonfire site. Staff Member Palzer stated that he currently did not have a suggested site, however, would provide a suggested site at their next meeting. The Committee discussed popcorn and hot chocolate serving and remain stock of these items. 3 of 4 Parks & Recreation Committee Meeting Minutes 11 -02 -11 Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden, to recommend to Council to expend Parks & Recreation funds in the amount of $100 (down payment) in 2011 and $550 in 2012 for securing Bunker Stables to provide Horse Drawn Hayrides for the January 14, 2012 skate night. A second skate night would be scheduled for February 11, 2012 excluding hayrides. The skate nights would take place at Laurie LaMotte Park and commence at 6:00 p.m. All in favor. Motion carried unanimously. VI. UPDATES 1. Parks and Recreation Budget Update It was reported that the City Council approved a Trail Signage Reserve account in the amount of $1,500. There was no information available regarding the Park Program Line Item or the Line Item Balance. 2. Fete des Lacs Festival Update - Nothing to report at this time. 3. Trail Signage report on cost from Staff Member Paul Palzer - No information is available at this time. 4. Committee Member Selander — No response has been received subsequent to Chairperson Branch's request. 5. Aluminum Can Recycle Center — National Recycling, Inc. Council Member King reported earlier in the meeting that Council approved placement of a trailer at Laurie LaMotte Park for this venture. The City Clerk felt that SCORE funding would not be available for this activity due to profitability. Committee Member Amundsen stated that the City is placed on a waiting list of approximately 100 for the free service provided and that he would keep the Committee abreast of process of securing the trailer. 6. Organizational Structure and Staff Assistance Lengthy discussion ensued regarding the Council's recent decision to eliminate a Staff Liaison to the Committee and its affects on the Committee going forward. Discussion ensued regarding arranging a Special Meeting on November 29, 2011 to discuss the Committee's concerns with Administrator Larson.. VII. ADJOURNMENT Motion was made to adiourn the meeting of November 2, 2011 by Committee Member Brian Peterson, seconded by Committee Member Kevin Amundsen. All in favor. Motion passed unanimously. Meeting was adjourned at 8:52pm. Minutes were transcribed by Committee Member Seeley. 4 of 4 Page 1 of 2 Teresa Bender From: Patrick Branch Ipbranch @cox.net] Sent: Monday, November 21, 2011 5:13 PM To: Tom Wilharber; Jeff Pear; Steve King; D Love; Ben Fehrenbacher; Teresa Bender Cc: Seeley Suzanne; Kevin Amundsen; John Grahek; Mark Haiden; Brian Peterson Subject: Fwd: Official resignation letter Mayor Wilharber, We have a vacancy on the Parks and Recreation Committee. Kevin Seelander does not go into detail in his short note of registration. However, Kevin has been very active in youth sports. His resignation reflects a commitment to coaching his young children's hockey and soccer teams. Kevin has served on the Parks and Recreation Committee for the past five years. We accept his reservation with appreciation for his past service to the City and his continuing commitment to the community through youth sports. We request that the City Clerk post this vacancy so that the Committee can find a replacement for Kevin Seelander. I do not know what the Council's policy is on recognizing the achievements of outgoing committee members. If there is a standard procedures, I would be happy to implement that policy. My suggestion is that 1 should write a letter of appreciation for your signature or create an certificate of achievement. Pat Branch Parks and Recreation Committee Chair Begin forwarded message: From: "Selander, Kevin C." <kselande Date: November 21, 2011 4:06:43 PM CST To: Patrick Branch <pbranch @cox.net> Subject: Official resignation letter To: Parks and Recreation Committee This is a formal letter of resignation for the committee effective immediately. It has been an honor working with the City of Centerville and the Parks & Recreation Committee for the past 5 years. I hope to once again serve the city and citizens in the future. Thanks. Kevin Selander, AIA Affiliate Senior Account Executive Aerotek Architecture & Engineering Work: 612.217.5281 Cell: 612.281.7772 Fax: 651.528.5430 Email: kselande c(D.aerotek.com 11/22/2011 Laurie La Motte Mewc.oria (, 'Pa r+2 Centerville Annual Skating & Hayride Parties January 14 and February 11 k ,.is-7 4. r . } J • IF ill , 1 '," . F. _ ,......7 04 .: , -, : 4 ilwe* -.6. k. - . ...... 'tit ,... EV. i l l ti r • PIP Bunker Hill Stables I . Hayride January 14 Only V 6 -8P.M. ,!a fr 1 ' . 1 Pi ilii w. _ - ,1•11111. 2 A GJ i S/ w LA Motte Parl2 Jaw 14awd Feb 11,2012 _. 69 P.M. ewe EN 1 41* " Cou.rtest of : Cewtervi,l,l,e Parkes a►n,d Recreatiow Cov►tivtt'ttee SkATI N4, H CH ATE, POPCORN gOTFt N14 H H-AYRIAE - JAN 14 ONLY City of Centerville Revenue /Expense Statement Fiscal Year 2011 111111 to 10/31111 YTD as a 2011 Actual - % of Account Description 10/31111 FY 2011 Budget Budget Parks/Rec Programs E 101- 45201 -100 Wages and Salaries (GENERAL) 2,698.75 3,000.00 90% E 101 -45201 -122 FICA 206.47 200.00 103% E 101 -45201 -151 Worker's Comp Insurance Prem 271.32 200.00 136% E 101 -45201 -370 Park Programs 1,465.33 3,100,00 47% E 101 -45201 -371 Music in the Park 2,161.05 2,200,00 98% E 101 -45201 -373 8k Run/Walk 1,648.19 2,300.00 72% E 101 -45201 -374 Park and Rec Reserve 2,803.81 - N/A 11,254.92 11,000.00 102% Unaudited - For Management Purposes Only PARK PROGRAMS - 101- 45201 -370 BEGINNING BUDGETED BALANCE $ 3,100.00 EXPENSES 1/26/2011 US BANK - WALMART - SUPPLIES FOR SKATE NIGHT $ 34.34 1/26/2011 US BANK - TARGET - SUPPLIES FOR SKATE NIGHT $ 15.00 1/8/2011 Bunker Park Stables 1January 8 Skate Night and Horse Drawn $ 594.53 1/8/2011 Bunker Park Stables 'January 8 Skate Night and Horse Drawn $ 100.00 2/9/2011 Suzanne Seeley - reimbursement for skate night $ 21.98 2/23/2011 Suzanne Seeley - reimbursement for hay bales $ 16.00 3/9/2011 Wargo Nature Center - skate night - star gazing $ 100.00 9/22/2011 Kim Stephan - reimburse for movie supplies $ 21.33 9/22/2011 Kim Stephan - reimburse for movie supplies $ 13.60 10/12/2011 Brian Peterson - Projector Rental $ 488.50 10/14/2011 Movies in the park supplies $ 60.05 TOTAL EXPENSES $ 1,465.33 REMAINING BALANCE $ 1,634.67 MUSIC IN THE PARKS - 101 -45201 -371 BEGINNGING BUDGETED BALANCE $ 2,200.00 EXPENSES 7/8/2011 KATHY LAVALLE - BBB JAll - 7 -12 -11 $ 350.00 7/13/2011 GENE SHEDIVY - MEAN JEAN & THE WOOD TICKS - 7 -26 -11 $ 350.00 7/13/2011 KATHY LAVALLE - 7 CATS SWING - 8 -23 -11 $ 350.00 7/13/2011 KATHY LAVALLE - BBB JAZZ - 8 -9 -11 $ 400.00 7/13/2011 TOM LEE -LES'S IS MORE - 8 -16 -11 $ 300.00 7/13/2011 RUSS ROGERS - RUSTY'S ROCKING JAMB - 7 -19 -11 $ 350.00 7/27/2011 KIM STEPHAN - REIMBURSEMENT - MUSIC IN PARK $ 58.55 9/14/2011 Kris Sweeney petty cash reimbursement $ 2.50 TOTAL EXPENSES $ 2,161.05 REMAINING BALANCE $ 38.95 8K WALK /RUN /IN - LINE SKATE 101 - 45201 -373 BEGINNGING BUDGETED BALANCE $ 2,300.00 EXPENSES 2/23/2011 PATRICK BRANCH - REIMBURSEMENT $ 143.76 4/27/2011 ANOKA COUNTY PARK - SPECIAL USE PERMIT $ 26.78 7/13/2011 IMAGE PRINTINT - POSTERS FOR 8K RUN 2011 $ 28.54 7/27/2011 MARY CAPRA - 8KRUN /WALK SIGNAGE $ 10.60 8/10/2011 FRONT RUNNER EVENT - GREEN T- SHIRTS $ 593.75 8/10/2011 REINHARDT FOODS - YOGURT - STRAWBERRYS $ 70.00 8/10/2011 RUNNING VENTURE - RACE TIMING SERVICE $ 220.00 8/10/2011 KIM STEPHAN - REIMBURSE FOR SUPPLIES $ 24.42 9/8/2011 PATRICK BRANCH - REIMBURSEMENT $ 53.95 9/8/2011 Centerville Lions - Reimbursement $ 118.46 9/8/2011 Centerville Lions - Porta pot $ 182.82 9/8/2011 ImagE PRINTINT - Signs for run $ 41.54 9/8/2011 Press Publications $ 118.46 10/7/2011 Sales Tax on running ventures $ 15.11 TOTAL EXPENSES $ 1,648.19 REMAINING BALANCE $ 651.81 SPONORSHIP & REGISTRATION FEES SPONSORS 1/12/2011 DEAD BROKE SADDLE CLUB $ 350.00 3/4/2011 SMITH & GLASER $ 100.00 4/15/2011 SMITH & GLASER $ 100.00 4/27/2011 WASTE MANAGEMENT $ 300.00 6/7/2011 BARRETT CHIROPRACTIC $ 200.00 6/14/2011 BONESTROO $ 200.00 7/11/2011 PAUL STEFFEL INS. $ 100.00 7/12/2011 M GIOVINAZZA AGENCY $ 100.00 7/15/2011 HEALTH SOURCE $ 150.00 7/28/2011 JEN KELLY PHOTO $ 100.00 TOTAL $ 1,700.00 REGISTRATION FEES TOTAL REGISTRATION FEES $ 1,985.90 TOTAL SPONSORSHIP & REGISTRATION FEES $ 3,685.90 PARK & REC RESERVE - 101 - 45201 -374 EXPENSES Apr -11 PA SYSTEM $ 1,519.98 MN DEPT OF REVENUE - USE TAX (SALES TAX) - PA SYSTEM $ 104.46 6/22/2011 US BANK - SPEAKERS, MICROPHONES, CABLES ETC - MUSICIAN FRIENDS $ 902.37 6/30/2011 MN DPT OF REVENUE - USE TAX (SALES TAX) - SPEAKERS, ETC. $ 62.00 8/10/2011 JOHN GRAHEK - REIMBURSE FOR AVLINE 24 CHAN -SNAKE $ 215.00 TOTAL EXPENSES $ 2,803.81 gi e?vZire 1880 !Main Street, Centervife, MN55038 1S57 651 -429 -3232 or Tax 651-429-8629 November 29, 2011 Eric A. Johnson, MPA, AICP City Administrator City of Oak Park Heights PO Box 2007 Stillwater, MN 55082 Re: Flagpole Dear Eric: I am finally able to report that we have installed the flagpole that Oak Park Heights so graciously donated to Centerville. It was placed in Cornerstone Park as part of an Eagle Scout project and was dedicated recently to Veterans of the area. In the ceremony, Oak Park Heights was recognized for donating the pole. I have included a picture from the newspaper. It must have been a big news week as there wasn't an accompanying story. Would you share our sincere appreciation with the City Council. We have put the flagpole to good use in a location that is highly visible. If you are ever passing through Centerville on Anoka County Highway 14 (Main Street) you will see the flagpole just past Centerville Road on the south side of the road. Again our thanks to Oak Park Heights. Yours truly, Dallas Larson, Administrator Enc. T Tii o c z., . it; `-'`.. • , 6 = l 111 0! 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