HomeMy WebLinkAbout2011-12-14 CC Packettwj eruille
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CITY OF CENTERVILLE COUNCIL /CLOSED
EXECUTIVE/WORK SESSION MEETING
AGENDA
Wednesday, December 14, 2011
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARING(S)
2012 Budget Public Comment Period
I1I. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. November 23, 2011 City Council Meeting Minutes (Pages 1 -4)
V. CONSENT AGENDA
1. City of Centerville November 24, 2011 through December 14, 2011 Claims
(Check #26879- 26909) (Pages 5 -6)
2. Centennial Lakes Police Department Claims through December 8, 2011
(Check #8688 -8725) (Pages 7 -8)
3. Centennial Fire District Claims through December 1, 2011 (Check #5085-
5109) (Pages 9-11)
4. Parks & Rec. Request for Budget For a Minute Taker/Transcriber -
$900 /year Commencing 2012 (Pages 12 -13)
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. Mr. Greg Kieselhorst, Centerville Lions Request for Associated Permits for
2012 Ice Fishing Contest
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Centerville Lions Ice Fishing Contest — Waiving of Fees (Page 14)
a. Special Event Permit Application/DNR Application for Contest/EEA
Young Eagles Airplane Rides (Pages 15 -28)
b. Noise Permit
C. Raffle (Pages 29 -30)
d. Temporary/Event On -Sale Liquor License (Pages 31 -32)
2. Res. #11 -OXX — Adopting Budget & Tax Levies for 2012 (Pages 3348)
3. 2012 Fee Schedule (Pages 49 -64)
4. Mr. & Mrs. Jeff Hanzal Request for Letter of Credit/Security Reduction —
Clearwater Creek Estates "Tabled from Previous Meeting" (Pages 65 -71)
5. Ord. #XX, Second Series, Amending Chapter 90 - Regulation of Dogs &
Other Animals — (Request that you Review & Table to Next Meeting)
(Pages 72 -82)
6. Ord. #XX, Second Series, Amending Chapter 111 — Allowing Brew Pub On-
Sale Intoxicating Liquor or On -Sale 3.2 Percent Malt Liquor Licensing
(Page 83)
7. 2012 Liquor & Tobacco Licensing (Page 84)
a. CenterMart — Tobacco
b. Corner Express — Tobacco
C. Kelly's Korner — On -Sale, Sunday Liquor & Tobacco
d. Wiseguys Pizza — On -Sale & Sunday Liquor
e. Main Street Liquor Barrel — Off -Sale Liquor & Tobacco
f. Platinum Liquor — Off -Sale Liquor & Tobacco
g. Trio Inn — On -Sale, Off -Sale, Off -Sale 3.2, Sunday Liquor & Tobacco
(Approve w /Conditions) (Page 85)
IX. ANNOUNCEMENTS/UPDATES
City Administrator
a. Meeting w /Parks & Recreation Committee
b. P & Z Meeting — Snowmobile Regulations
X. CLOSED EXECUTIVE SESSION
Labor Negotiations Strategy
XI. ADJOURNMENT
COUNCIL WORKSESSION
I. CALL TO ORDER
Roll Call
II. ITEMS OF DISCUSSION
a. 2012 Pavement Management Plan — Mill & Overlay
b. New Home Construction Abatement
C. Meter Remote Reader Installation Plan — Phase 2
d. CDBG Grant Re- Application — Acquire Two (2) Properties & Remove
Buildings (1687 Sorel Street & 7089 Centerville Road)
e. Consider Stantec Proposal to Provide for Updated Surface Water
Management Plan
L Proposed Amendments to Personnel Policy
"REMINDERS"
City Hall will he closed on December 26, 2011 in Observance of Christmas
City Council Meeting — December 28, 2011, 6:30 p.m. Council Chambers
City Hall will be closed on January 2, 2012 in Observance of New Years
Planning & Zoning Commission Meeting — January 3, 2012, 6:30 p.m. Council Chambers
Parks & Recreation Committee Meeting — January 4, 2012, 6:30 p.m. Council Chambers
City Council Meeting — January 11, 2012,6:30 p.m_ Council Chambers
Parks & Recreation — Skating/(Hayride, 6 -8:00 p.m.)/Bonfire, Hot Cocoa & Popcom — January 14,2012,6-9:00 p.m. Laurie
LaMotte Memorial Park
CITY OF CENTERVILLE
CITY COUNCIL MEETING
November 23, 2011
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting of November 23, 2011, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King
Council Member D. Love
Council Member Jeff Paar
ABSENT: None
STAFF: City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
Il. PUBLIC HEARING(S)
Delinquent Utilities, Garbage and Municipal Services
The Mayor Opened the public Hear. No individuals appeared before the Council to
discuss this item. The Mayor closed the public hearing at 7:40 p.m.
III. APPROVAL OF AGENDA
The Mayor reviewed the Set Agenda with Council.
(Check #26869 -26878 w /Voided Checks #26862 & 26856 — Page 8a)
Motion by Council Member Paar, seconded by Council Member Love to approve
the Agenda as presented. All in favor. Motion carried unanimously.
IV. APPROVAL OF MINUTES
1. November 9, 2011 City Council Meeting Minutes
Motion by Council Member Fehrenbacher, seconded by Council Member King to
approve the November 9. 2011 City Council Meeting Minutes as presented All in
favor. Motion carried unanimously.
City of Centerville
Council Meeting
November 23, 2011
V. CONSENT AGENDA
1. City of Centerville November 10, 2011 through November 23, 2011 Claims
(Check #26854- 26868) & (Check 26869- 26878) w/Voided Checks #26862 &
26856)
2. Centennial Lakes Police Department Claims through November 9, 2011 (Check
#8667 -8687)
3. Centennial Fire District Claims through November 7, 2011 (Check #5058 -5074)
4. Assignment of Bonestroo Contract to Stantec Consulting Services, hic.
Motion by Council Member Love, seconded by Council Member Paar, to approve
the Consent Agenda as presented. All in favor. Motion carried unanimously.
VI. AWARDS/PRESENTATIONS /APPEARANCES
None present.
VIL OLD BUSINESS
None.
VIII. NEW BUSINESS
Res. #11 -027 — A Resolution Adopting Special Assessments for Delinquent
Sewer, Water & Garbage Services
Motion by Council Member Paar, seconded by Council Member King, to approve
Res. #11 -027 — A Resolution Adopting Special Assessments for Delinquent Sewer,
Water & Garbage Services as presented. All in favor. Motion carried unanimously.
2. Res. #11 -028 — A Resolution Adopting Special Assessments for Delinquent
Municipal Abatement Services
Motion by Council Member Fehrenbacher, seconded by Council Member King, to
approve Res. #11 -028 — A Resolution Adopting Special Assessments for Delinquent
Municipal Abatement Services as presented. All in favor. Motion carried
unanimously.
3. Mr. & Mrs. Jeff Hanzal Request for Letter of Credit/Security Reduction —
Clearwater Creek Estates
Administrator Larson stated that currently the City holds a development agreement with
the Hanzal's for a 6 lot development known as Clearwater Creek Estates. Administrator
Larson also stated that performance under the agreement is secured by a bank letter of
credit. The original letter of credit was in the amount of $200,625 and was subsequently
reduced to about $100,000. Staff recommends that it could be lowered again to about
Page 2 of 4
City of Centerville
Council Meeting
November 23, 2011
$48,300. Mr. & Mrs. Jeff Hanzal were present at the meeting and Mr. Hanzal requested
the reduction in items a, f, j & k on the list of developer responsibilities as some are
duplicates of escrows charged to builders when they secure a building permits. Also, the
new owners of the properties should be responsible for maintaining them prior to the
issuance of a building permit. Lengthy discussion ensued regarding other outstanding
developer agreements throughout the City, the City's past practice and setting
precedence, the City's legal and financial obligations, economic climate, owner/builders
responsibilities and liabilities. Consensus was that additional research needed to be
completed regarding the Developer's covenants and that the item should be placed on the
next agenda for consideration.
Motion by Council Member Love, seconded by Council Member Kin¢. to Table the
Hanzal's Request for Letter of Credit Reduction to the Next Meetin¢. All in favor.
Motion carried unanimously.
4. Consideration of Trio Inn's Suspension/Revocation of Liquor Licenses (On -Sale,
Off -Sale & Sunday) for 2011 & Issuance of 2012 Licenses
Attorney Glaser stated that conditions were placed of Mr. Montain due to the fact that he
is a convicted felon who holds several liquor licenses (On -Sale, Off -Sale & Sunday) for
this establishment. Attorney Glaser stated that Mr. Montain has not been abiding the
agreement that was signed last year placing certain conditions of licensing. Attorney
Glaser stated that Mr. Montain has provided all outstanding documents; however, they
were not timely. Administrator Larson stated that the financials when finally submitted,
appeared to be in order. Attorney Glaser stated that the City does have the authority to
place penalties due to the license violation.
Mr. Montain addressed Council and stated that he apologized for his lack of timeliness
with regard to the financial statements.
Discussion ensued regarding the stipulations placed on Mr. Montain to have the right to
hold liquor licenses within the City, recouping of legal fees, the City's willingness to
work with Mr. Montain and possible modifications to the 2012 agreement for licensing.
Motion by Council Member Love, seconded by Council Member Fehrenbacher to
levy a $150 fine for license violation and in addition that the licensee be billed for
legal and staff costs due to the failure. All in favor. Motion Passed unanimously.
Administrator Larson stated that Council would be considering Liquor & Tobacco
License Renewals at their next meeting.
5. Res. #11 -026 — Supporting Legislature Making No Changes to Fiscal Disparities
System
Page 3 of 4
3
City of Centerville
Council Meeting
November 23, 2011
City Administrator Larson stated that the City received a request from Anoka County that
all cities and jurisdictions within the County pass this resolution for support. City
Administrator Larson stated that the City of Centerville will reap benefits from the
program continuing.
Motion by Council Member Love, seconded by Council Member Paar , to approve
Resolution #11 -026 — Supportine Legislature Makin¢ No Changes to the Current
Fiscal Disparities System as presented. All in favor. Motion carried unanimously.
IX. ANNOUNCEMENTS/UPDATES
Administrator Larson stated that Anoka County has forwarded the City's request that the
Minnesota Commissioner of Transportation conduct a Speed Study on CSAH14 (Main
Street) from Mill Road to 21" Avenue per the City's Res. #10 -009, dated April 14, 2011
which they delayed until the interchange was complete.
Administrator Larson stated that the Parks & Recreation Committee has called a Special
Meeting scheduled for Tuesday, November 29, 2011 to discuss organizational structure
and staff assistance.
Mayor Wilharber reported that the Parks & Recreation Committee has a vacancy. Mr.
Kevin Selander has resigned due to other commitments and that the Committee would be
recognizing his five (5) years of service with a letter. Mayor Wilharber requested that if
any resident if interested in the position they may contact City Hall.
Council Member Paar thanked numerous individuals that were responsible for or
participated in a benefit for his family and also thanked all who attended.
X. ADJOURNMENT
Motion by Council Member Fehrenbacher, seconded by Council Member Love, to
Adjourn the Meeting of November 23, 2011 at 7:55 p.m. All in favor. Motion
carried unanimously.
Transcribed by Staff Member Teresa Bender, City Clerk
Page 4 of 4
4
CITY OF CENTERVILLE 12/07/11 1:36 PM
Page 1
Check Detail - November 30, 2011 thru December 14, 2011
Check Check
Date # Vender Name Comments Amount
12/8/2011 000236E
WELLS FAR GO
H.S.A. W/H PAY PERIOD 25
S1 81 2Q
12/8/2011 000237E
IRS/EFTPS
SS & MED PAYROLL TAXES W/H - PAY PERIOD 25
$3,209.08
12/8/2011 000237E
IRS /EFTPS
FED PAYROLL TAXES W/H - PAY PERIOD 25
$3,037.61
Check Nbr 000237 IRS /EFTPS
US BANK'
$6,246.69
12/812011000238E MINN DEPT OF R V NUE
TAXF
US BANK'
11130/2011026879
CENTURY LINK
STATE PAYROLL W/H PAY PERIOD 25
651 -429 -4750 PHONE SERV THRU 12 -15.11
$172482
$118.61
11/30/2011026879
CENTURY LINK
651429 -3232 PHONE SERV THRU 12.15 -11
$243.27
Check Nbr 026879 CENTURY
LINK
12/14/2011026883
$361.88
11130/2011026880
COMCAST
?ORS W CEDAR ST - HK H SPFFn INTFRNFTIC F
S6
11/30/2011026881
GREAT NORTHERN LANDSCAPES
INC RETURN DEPO FOR WATER MF TFR
't7 , ,n nn
11/30/2011026882
US BANK'
ENDICIA INTERNET POSTA
$9.95
11/30/2011026882
US BANK'
M JEZIORSKI - SYMPOSIUM: FROM WALL STREET TO MAIN
$125.00
11130/2011026882
US BANK'
BULBS FOR CITY HALL SIGN
$177.18
11/30/2011026882
US BANK'
WIRELESS ZONE - VERIZON - PHONE CHARGER & SCREEN
$46.13
11/3012011026882
US BANK'
SPRAYER SPECIALTIES IN GRIMES IA
$121.13
11/30/2011026882
US BANK'
WIRELESS ZONE - VERIZON CHARGER & CASE
$140.47
Check Nbr 026882 US
BANK'
2085 CEDAR ST - SERV THRU 11.14 -11
$61986
12/14/2011026883
10.000 LAKES CHAPTER
2012 MEMBERSHIP DUFS
1 . 911 5 nn
1211412011026884
ABDO SICK & MEYER I I P
M JEZIORSKI R K Sl ENEV SEA 'T
$150-0f)
12/14/2011026885
CENTENNIAL LAKES POLICE DEPT
POLICE SERVICES DECEMBER 2011
S54 801 83
12/14/2011026886
CENTERPOINT ENERGY
1785 PELTIER LAKE DR - SERV THRU 11 -25-11
$15.56
12/14/2011026886
CENTERPOINT ENERGY
7087 - 20TH AVE S - SERV THRU 11 -25-11
$12.85
12/14/2011026886
CENTERPOINT ENERGY
6970 LAMOTTE DR - SERV THRU 1 -25 -11
$41.90
12/14/2011026886
CENTERPOINT ENERGY
1880 MAIN ST - SERV THRU 11 -25 -11
$335.97
12/1412011026886
CENTERPOINT ENERGY
2085 W CEDAR ST - SERV THRU 11 -25 -11
$415.47
Check Nbr 026886 CENTERPOINT
ENERGY
$821 7.5
12/14/2011026887
CITY OF CIRCLE PINES
JAN. 2012 POLICE BLDG PYMT
$4,083.33
12114/2011026887
CITY OF CIRCLE PINES
JAN. 2012 POLICE BLDG PYMT
$2,075.57
Check Nbr 026887 CITY
OF CIRCLE PINES
is 1 8 0
12/14/2011026888
CONNEXUS ENERGY
STREET LIGHTS - 395653- 219678 - SERV THRU 11 -28 -11
$110.00
12/14/2011026888
CONNEXUS ENERGY
7100 -20TH AVE N - TRAFSG - SERV THRU 11 -17 -11
$35.59
12/1412011026888
CONNEXUS ENERGY
6900 - 20TH AVE - LIFT STAT- SERV THRU 11 -14 -11
$58.40
12/1412011026888
CONNEXUS ENERGY
STREET LIGHTS - 395653- 219699 - SERV THRU 11 -28-11
$20.14
1211412011026888
CONNEXUS ENERGY
6800 -20TH RADIO FOR SCADA - SERV THRU 1 -18 -11
$10.00
12/14/2011026888
CONNEXUS ENERGY
6800 -20TH RADIO FOR SCADA - SERV THRU 1 -18-11
$10.00
12/1412011026888
CONNEXUS ENERGY
2085 CEDAR ST - SERV THRU 11.14 -11
$313.87
12/1412011026888
CONNEXUS ENERGY
7087 -20TH AVE N - SERV THRU 11 -14 -11
$157.86
Check Nbr 026888 CONNEXUS ENERGY
- - - - $71586
12/1412011026884 =STEEL TRUCK EOUIPMENT SNOW AT HER RT4 W /HDW $151
12/14/2011026890 DAVE KICHLER INSPECTIONS INC TRI A INSPECTIONS Isitaq 08 00
1 2/1 4201 1 026891 EMBEDDED SYSTEMS IN SIREN MAINTFNCE SERV THRU R 1A01 nR
12/14/2011026892 GOPHER STATE ONE CALL INC SERV THRU NOV. 2011 $21,03
12/14/2011026892 GOPHER STATE ONE CALL INC SERV THRU NOV. 2011 $21.02
,ck Nbr 026892 GOPHER STATE ONE CALL INC $42.05
12114/2011026893 H & L MESABI LOADER R ADF R ROI TS A SNOW PLOW RLAQE R C $6639
CITY OF CENTERVILLE
Check Detail - March 9, 2011
12/07/11 1:36 PM
Page 2
Check Check
Date # Vender Name Comments Amount
12/1412011026895
HUGO FEED MILL & ELEVATOR CO
KEYS FOR LAMOTTE PARK
$6.38
12/14/2011026895
HUGO FEED MILL & ELEVATOR CO
RENTAL - HYDRO SEED MACHINE & MATERIALS
$737.49
12/14/2011026895
HUGO FEED MILL & ELEVATOR CO
BATTERIES
$17.05
1211412011026895
HUGO FEED MILL & ELEVATOR CO
CHAIN - STERLING PLOW (FRONT)
$12.47
12/14/2011026895
HUGO FEED MILL & ELEVATOR CO
HARDWARE & CLOTH - RAIN GARDEN - PELTIER LK DR &
$6.40
12114/2011026895
HUGO FEED MILL & ELEVATOR CO
SILT FENCE
$34.19
1211412011026895
HUGO FEED MILL & ELEVATOR CO
PARKS - STRAW & CEMENT MIX
$25.44
12/14/2011026895
HUGO FEED MILL & ELEVATOR CO
PARK - BALES OF STRAW/ EROSION MAT
$104.58
Check Nbr 026895 HUGO
FEED MILL & ELEVATOR CO
$944.00
12/14/2011026896
INSTRUMENTAL RESEARCH INC
NOV 2011 WATE TEST
$3 8 . 00
1 211 4/2 01 1 026 8 97
KENNETH A TOI 7MANN SAMA
4TH OTR TAX
12/14/2011026898
KRINGLE NATHAN
BILL - PROPERTY ASSESSMENT
PRO AT D 2012 DUE TO FULL APPL PAY M EN T IN 2 011
$386325
$6000
12/14/2011026899
MENARDS - FOREST LAKE
SUPPLIES
$71.00
12/14/2011026899
MENARDS - FOREST LAKE
OPERATING SUPPLIES
$87.53
12/14/2011026899
MENARDS - FOREST LAKE
OPERATING SUPPLIES
$110.29
Eli C /{'i4iGYI:S:LL�LIi:Ci71i7iYi:� • :•u •: �• I u: 1 . 1
1 1 .•1 1• �. • : 1: • u u: . • • •: 1 1 . 1111
1 1 .•1 ul • : u � • . • : u J: 11
I • .•1 1: •lll • . u 1 • •1 • •��' 1 . •: : •• .111
/ • .•1• [ :. •� 1 • ��• •1 •' • 11111
12/14/2011026906
STANTEC CONSULTING SERVICES IN
GENERAL -2011 - SERV THRU 10 -28 -11
$1,359.60
12/14/2011026906
STANTEC CONSULTING SERVICES IN
BACKAGE RD /21ST AVE IMPRV - SERV THRU 10 -28 -11
$1,706.50
1211412011026906
STANTEC CONSULTING SERVICES IN
TE GRANT TRAIL PROJ - SERV THRU 10 -28 -11
$8,959.60
12/14/2011026906
STANTEC CONSULTING SERVICES IN
DT STORM WATER RECLAMATION PHASE 1 - SERV THRU
$441.00
heck Nbr 026906 STANTEC
CONSULTING SERVICES IN
ON CALL PAGER - 612 - 640 -2534
ON CALL PAGER - 612 - 640 -2534
$12.466.70
12/14/2011026907
UNIVERSITY OF MINNESOTA
R. CHASE - BUILDING SEMINAR - 1.9 & 1 -11 & 1- 13-212
$300.00
12114/2011026907
UNIVERSITY OF MINNESOTA
P. PALZER - BUILDING SEMINAR - 1 -9-12 THRU 1 -12 -12
$400.00
Check Nbr 026907 UNIVERSITY
OF MINNESOTA
700 00
12/14/2011026908
12/14/2011026908
USA MOBILITY WIRELESS, INC.
USA MOBILITY WIRELESS, INC.
ON CALL PAGER - 612 - 640 -2534
ON CALL PAGER - 612 - 640 -2534
$7.33
$7.34
Check Nbr 026908 USA
MOBILITY WIRELESS, INC.
S1467
1211412011026909
WASTE MANAGEMENT
2011 2ND 11 OF I INOUFNT GARBAGE
$5
TOTAL CHECKS $119,058.52
NOTE: THERE WILL BEAN UPDATED LIST OF DISBURSEMENTS FOR APPROVAL ON 12 -1411.
CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Page: 1
Check Issue Dates: 11124/2011 - 12/8/2011 Dec 08, 2011 12:05PM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
11/11
11/30/2011
8704
12/11
12/08/2011
8705
12/11
12/08/2011
8706
12/11
12/08/2011
8707
12/11
12/08/2011
8708
12/11
12/08/2011
8709
12/11
12/08/2011
8710
12/11
12/08/2011
8711
12/11
12/08/2011
8712
12/11
12/08/2011
8713
12/11
12/08/2011
8714
12/11
12/08/2011
8715
12111
12/08/2011
8716
12/11
12/08/2011
8717
12111
12/08/2011
8718
12/11
12/08/2011
8719
12/11
12108/2011
8720
12/11
12/08/2011
8721
12/11
12/08/2011
8722
12111
12/08/2011
8723
12/11
12/08/2011
8724
12/11
12/08/2011
8725
Grand Totals:
WISEGUYS PIZZA
AMERICAN TIRE & AUTO
ANOKA COUNTY
BRENT RICHTER CONSULTING LLC
CENTURY LINK
COVERALL OF TWIN CITIES, INC
CRABTREE COMPANIES, INC
DON'S CIRCLE SERVICE, INC
ECS1,INC
FRATTALLONES HARDWARE, INC.
HENNEPIN TECHNICAL COLLEGE
IMAGE PRINTING & GRAPHICS, INC
KNOWLAN'S SUPER MARKETS
LEXIPOL LLC
LIFELINE TRAINING, LTD
MIDWAY FORD INC
NAC
O'REILLYAUTOMOTIVE, INC
PETERSON COMPANIES, INC
QUILL CORPORATION
TELECIDE PRODUCTIONS, INC
UNIFORMS UNLIMITED, INC
RESERVE OFFICER PLANNING MEET
12 TIRES
OCT INTERNET ACCESS
STRESS MGMT CONSULTATION
COMMUNICATIONS
DEC CLEANING SERVICE
LASERFICHE ANNUAL SUPPORT
VEH REPAIRS & MTC
CAMERA REPL & MTC
CLEANING SUPPLIES
ADV DATA PRACTICES TRAINING CL
EMERGENCY INFO CARDS & LABELS
MEETING SUPPLIES
LAW ENF ONLINE POLICY MANUAL
TRAINING A KRUYER
'09 CRN VICTORIA REPAIR
BLDG HEATER MTC
VEH CAR WASH SUPPLIESIMISC
NOV SNOW MTC
INKICALENDARS /MISC
COMPUTER MTC /SUPPORT
UNIFORM
250.00 M
1,352.16
733.37
100.00
111.78
798.08
344.68
716.82
717.45
5.43
140.00
127.91
33.03
6,850.00
129.00
1,943.78
1,624.36
41.90
949.17
203.16
30.00
229.13
17,431.21
= Manual Check, V = Void Check
CENTENNIAL LAKES POLICE DEPT Check Register- Police GI-without invoice numbers Page: 1
Check Issue Dates: 11/11/2011 - 11123/2011 Nov 23, 2011 10:17AM
Report Criteria:
Report type: Summary
GL Check CkNo
Period Issue Date
11/11
11/14/2011
8688
11/11
112312011
8689
11/11
1123/2011
8690
11/11
1123/2011
8691
11/11
1123/2011
8692
11111
11232011
8693
11/11
11232011
8694
11/11
111232011
8695
11111
1123/2011
8696
11/11
1123/2011
8697
11/11
11/23/2011
8698
11/11
11/23/2011
8699
11/11
11232011
8700
11/11
11/232011
8701
11/11
11/232011
8702
11/11
11/23/2011
8703
Grand Totals:
Payee
HOME DEPOT CREDIT SERVICES
AMEM
ANOKA COUNTY
ANOKA COUNTY SHERIFFS OFFICE
CENTENNIAL UTILITIES
CONNEXUS ENERGY
ENVENTIS TELECOM, INC
HEALTH PARTNERS
HENNEPIN TECHNICAL COLLEGE
KEEPRS, INC
MICHELLE LAKSO
MATHEW LANGRECK
NEXTEL COMMUNICATIONS
SHRED -N -GO, INC
STREICHER'S, INC
TELECIDE PRODUCTIONS, INC
M = Manual Check, V = Void Check
Description
EVIDENCE ROOM SHELVING
AMEM CONFERENCE REGISTRATION
3RD QTR CENTRAL RECORDS PROJ
RANGE USE
OCT UTILITIES
ELECTRIC
PHONES
DEC HEALTH INS
DATA PRIVACY UPDATE CLASS /DA
DUTY SHOES
CERT HOURS
PLAQUE REIMS
CELL PHONE SERVICE
SHREDDING SERVICE
AMMO
COMPUTER MTC/SUPPORT
Check
Amount
2,115.89 M
185.00
479.79
427.50
402.56
1,345.85
400.71
9,170.70
140.00
124.98
2,705.43
39.87
473.65
33.00
351.36
60.00
18,456.29
N
CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1
Check Issue Dates: 1211/2011 - 12/1/2011 Dec 01, 2011 12:09PM
leport Criteria:
Report type: Summary
GL
Period
Check
Issue Date
Check
Number
Vendor
Number
Payee
Description
Check
Amount
12/11
12/01/2011
5016
190350
SENTRY SYSTEMS, INC
3RD QTR MONITORING STATIO
95.60- V
12/11
12/0112011
5097
10450
AMERICAN FASTENER
MISC SUPPLY
17.40
12/11
12/0112011
5098
10775
ANOKA CO GOVERNMENT CEN
MAPS/BOOKLETS
673.31
12/11
12/01/2011
5099
30480
CENTENNIAL UTILITIES
OCT STATION 1 UTILITIES
148.19
12/11
12/01/2011
5100
50120
EMERGENCY APPARATUS MAI
ENGINE 31 PUMP TEST & MTC
584.68
12/11
12/01/2011
5101
60650
FRATTALLONE'S HARDWARE S
BLDG SUPPLIES
32.66
12/11
12/01/2011
5102
90151
IMAGE PRINTING & GRAPHICS
BUSINESS CARDS
204.99
12/11
12/01/2011
5103
130330
MICHAEL ALAN MATTSON
EMS TRAINER NOV HOURS
226.00
12111
12/01/2011
5104
131470
MUNICIPAL EMERGENCY SERV
FIREFIGHTER SMALL TOOLS
610.36
12/11
12/01/1011
5105
190350
SENTRY SYSTEMS, INC
3RD QTR MONITORING STATIO
95.60
12/11
12101/2011
5106
190860
SURE SHOT DRILLING
CLEAN DRAINS /CATCH BASINS
1,500.00
12/11
12/01/2011
5107
220200
VERIZON WIRELESS
WIRELESS CARDS
52.04
12/11
12/01/2011
5108
230550
WITMER PUBLIC SAFETY GRO
SCBA STORAGE BAGS
152.91
12/11
12/01/2011
5109
250500
THE YOUTH'S SAFETY CO
JR FIREFIGHTER SHIELD HATS
519.67
Grand Totals: 4,722,21
M = Manual Check, V = Void Check
w
CENTENNIAL FIRE DISTRICT
i
Report Criteria:
R eport type: Summary
Check Register - FIRE GL
Check Issue Dates: 11 /192011 - 11/23/2011
Page: 1
Nov 21, 2011 08:68AM
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Am ount
11111 11232011 2011011 210300 US BANK wr va 699.40
Grand Totals: 699.40
M = Manual Check, V - Void Check
10
CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1
Check Issue Dates: 11/8/2011 - 11/18/2011 Nov 18, 2011 12:10PM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
11111
11/18/2011
5085
10500
11/11
11/18/2011
5086
30500
11/11
11/18/2011
5087
31008
11/11
11/18/2011
5088
31137
11111
11/18/2011
5089
40040
11111
11/18/2011
5090
60025
11/11
11/18/2011
5091
70578
11/11
11/18/2011
5092
150140
11/11
11/18/2011
5093
160050
11/11
11 M 8!2011
5094
160493
11111
11118/2011
5095
220200
11/11
11/18/2011
5096
240100
Grand Totals:
AMERICAN TEST CENTER, INC
CENTURY LINK
COMCAST
CONNEXUS ENERGY
DEEP ROCK WATER COMPANY
F.I.R.E., INC
GRAINGER
OFFICE DEPOT, INC
PAETEC
PREMIUM WATERS, INC
VERIZON WIRELESS
XCELENERGY
ANNUAL LADDER TESTING
CENTERVILLE PHONE
INTERNET STATION 1
ELECTRIC
BOTTLED WATER
TRAINING CITIZENS ACADEMY
GAS SPRING
OFFICE SUPPLIES
PHONES STATION 2
BOTTLED WATER
CELL PHONES
ELECTRIC STATION 2
915.00
55.89
94.00
223.78
19.25
350.00
329.04
218.99
148.14
26.59
237.68
399.14
Ck 45075 -5084 Payroll
3,017.50
M = Manual Check, V = Void Check
11
Memo...
TO: Honorable Mayor & Council Members
FROM: Parks & Recreation Committee
SUBJECT: Hiring of a P -T Transcriber & Funding of $900
DATE: December 8, 2011
At the Committee's meeting last evening, Chairperson Branch reported that subsequent to
their Work Session of November 29, 2011, a request would be forwarded to Council for
their consideration of hiring a part-time transcriber for their meetings with a 2012
budgeted amount of $900.
12
Committee Scribe - Parks and Recreation Committee
Job Description
Position Reports To: City Administrator
Education / Experience: High School diploma. 4 years in an office position. Strong
typing and organizational skills.
Work Description:
This is a part time position. Estimated at five (5) to six (6) hours per month.
Selected person is expected to attend the meetings of the Centerville Parks and
Recreation Committee, normal meeting time is 6:30 p.m., normal meeting location is
Centerville City Hall.
Selected person will attend the Parks and Recreation Committee meetings, take
necessary notes and produce meeting minutes. Minutes will be done in a standard
format. Following this format will ensure compliance with Minnesota State statues.
Additional task that may be assigned later:
Selected person will prepare a read ahead package for Parks and Recreation
Committee member. Copies of these read ahead packages will be made in the City
offices during normal working hours. Material for these packages will be provided by
city staff and committee chairperson.
13
Dear Mayor and City Council of Centerville,
The Centerville Lions are requesting several City Permits for the 2012 Ice Fishing
Contest. We would like to ask again, that those permit fees be waived by City Council, to
the Centerville Lions Club, a non -profit organization in Centerville.
We're asking for the following permits in our event application.
Noise:
Centerville Lake, Saturday February 18` 9am to 6pm
1 to 4 Day Temporary/Event On Sale Liquor License:
Centerville Lake, Saturday February 18` I Oam to 3pm
Raffle:
Centerville Lake, Saturday February 18 2:30pm
We appreciate your help and support for this years Ice Fishing Contest.
Thank you,
6f'
Greg Kieselhorst
Centerville Lions Secretary
14
6 m . rI ft e Centerville
Special Event Permit Application
TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: 2012 Centerville Lions Ice
Fishing Contest on Centerville Lake; Free Kids Airplane Rides with EAA Members out of
Benson Airport, Limited to 50 -100 Kids, on Centerville and or Peltier Lake, weather permitting
for both Events.
New Application: _X
Renewal of or Change in Application:
CONTACT PERSON: Greg Kieselhorst
TELEPHONE: 612 - 221 -9122 OR
2. IDENTIFYING INFORMATION:
Attach a written communication from the organization(s) in whose name the event will be advertised which
authorizes you, the applicant, to apply for this special event permit on its /their behalf.
Applicant's Name: _Greg Kieselhorst Title: Lion Secretary
Address: 7155 Brian Drive Centerville, MN 55038
Mailing Address: Same as above
Affiliation: Centerville Lions Club
Day Phone: _612- 221 -9122 Evening Phone: Same
Emergency Phone: 612 - 221 -9141
EVENT PRINCIPALS:
Following, please list the names, addresses and telephone numbers of all the principals involved in any of the
proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial
sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the
event is being advertised, and all others administratively, financially and organizationally involved as principals in
the production of the proposed special event. Make additional copies of the following as needed to include as of the
principals involved in the proposed special event.
Name: Centerville Lions Club
Organization/Business /Agency /Affiliation: Volunteer Organization
Is this a non -profit organization? _X_ Yes
ILTI
If you are making application under non - profit status, proof of non -profit status must be attached to this applicati on
*Should be on file with the City of Centerville from the Minnesota Secretary of State, if not it will be provided.
Mailing Address: Same as above Day
Phone: _Same Evening Phone: Same
Title and functional responsibility with regard to the event: Centerville Lions Secretary.
Event Permits and Lion Insurance add -ons etc.
Page 1 of 10
15
4. REQUESTED EVENT COMPONENTS:
Date requested: _02 -18 -2012 Alternate date: 02 -25 -2012
Requested hours of operation: _1 lam (a m. /p.m.) To: _2pm (a.m. /p.m.)
Set up beginning date and time: 02 -17 -2012, 9am
Complete dismantle date and time: 02 -19 -2012, 6pm
Describe the number and type of animals (if any) to be used in this event: N/A
Attach a draft of the entry form for participants and/or spectators.
Anticipated number of participants: _300 to 1,500 Spectators: Very few
5. INSURANCE: *Willis Ins. has been granted for the City of Centerville, Anoka County Sheriff as
add -on's. Attach to this application either an insurance policy or a certificate of insurance
including the policy number, amount, and the provisions that the City of Centerville is included
as an additional insured. (Please note that insurance requirements depend upon the risk level of
the event. Also, if your event can be classified as first amendment expressive activity, insurance
requirements can be waived under certain circumstances.)
6. SANITATION: *The Lions will provide trash and recycling bins for use, and remove after. Five
to Six Porta -Pots will be rented for Restrooms.
Attach your "Plan for clean- up/Material Preservation ". Include number, type and location of trash containers to be
provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around
containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are
present during the event. Indicate who and how many will be responsible for cleaning up after the even( Describe
the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the
event.) Include any other plan you have for ensuring post -event cleanliness and material preservation of city
facilities, equipment, premises and streets A deposit of $500 will be required for clean -up and restoration. If
premises are left in satisfactory condition, this deposit will be refunded in full followine inspection. *Please
waive, a letter of good standing can be provided from Central Bank if needed. The Porta -Pots will be rented. Lion
members will pick -up all left behind articles and trash.
LOCATION: Centerville Lake
Please attach a map of your event land design. Check off below items that apply to your event
and indicate them on the attached map. Use, where necessary, a "to scale" drawing.
A. _ If a route is involved, the beginning and finish area with arrows.
B. _ If a route is involved, the places where buses, autos or other motorized vehicles need to
be considered.
C. _ If a route is involved, attach separate maps giving two or more alternate routes.
D. _ Entertainment or stage locations (grandstand operators should provide you with a
"to scale" drawing.)
E. X Alcoholic beverage concession area.
F. X_ Non - alcoholic concession area.
G. X _ Food concession area.
H. General Merchandise concession areas.
Page 2 of 10
16
I.
X
Portable toilet facilities (indicate number).
J.
X
Event participant and/or spectator parking areas.
K.
_X_
Event organizer's command post.
L.
X
First aid facilities.
M.
_
Fireworks or pyrotechnics site.
N.
_
Vehicle fuel handling sit.
O.
_X
Cooking areas.
P.
_
Electrical sources to be used for cooking.
Q.
tables, enclosures, etc.
R.
_
Temporary or permanent structures constructed for the event.
S.
Site of electrical wiring to be installed for the event.
T.
X
Trash receptacles (indicate number)
U.
X
Other - Please describe. Contest Area — Centerville Lake, In front of Waterworks
AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT:
If there will be music, sound amplification or any other noise impact, please describe, including
the intended hours of the music, sound or noise: Sound amplification system, for
announcements.
Will alcoholic beverages be served? Yes _X_ No
PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROHIBITED IN CITY
PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL
AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION.
If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by
persons 21 years and older: All persons wanting to purchase Alcohol must provide a valid ID.
If yes, describe how, where, when and by whom the alcoholic beverages will be served:
To be served only by the Centerville Lions. All Alcohol to be in Plastic Bottle or Can
Form; no Glass. Served from one designated Trailer setup from loam to 3pm on Saturday
February 18` or 25`
If a casino party, a dance, or live entertainment is part of your event, please describe:
Please describe all of the activities of your event for which a license is required, for example: a
cabaret license, etc. Attach all required licenses to this application Please note that certain
licensing may be required by City, County and State agencies, such as a Large Assembly
License for gatherings over 1,000 people, some types of food handling licensing, Gambling
Page 3 of 10
17
License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local
authorities to determine what licensing is required prior to submitting this application.
DNR Application to Conduct a Fishing Tournament has been applied for.
Will food and/or non - alcoholic beverages be served? Yes X No
If yes, describe sanitation measures, food handling procedures and the nature of the food (such as
pre - packaged foods, hot dogs, pre -mixed soda, unpeeled fruit, raw meats, vegetables, fish or
peeled and cut fi - uit.) Will be done as per stated Anoka Community Health guidelines.
If yes, you will need a permit from the Anoka County Department of Environmental
Health. Please attach a copy of the permit to this application. Permit applied for through
Anoka County. Granted Permits usually arrive day of event, with Inspector.
SECURITY AND SAFETY PROCEDURES:
Describe your proposed procedures for set up, operation, internal security and crowd control:
Vehicles on the Lake could be a issue, should ice be too thin. If so, No Parking Signs and
Barricades will be Posted. Contestants would have to Park at Waterworks and walk on and off
the Lake.
If the event is to occur at night, describe how you are going to light the event area in order to
increase the safety of participants and spectators coming to and leaving the event: _N /A
If your event includes vehicles or animals, describe the minimum and maximum speeds of the
event and the minimum and maximum intervals of space to be maintained between units:
12' between Parked Vehicles and other Rows.
Attach to this application a copy of your building permit(s) if you are installing any electrical
wiring on temporary or permanent basis and/or if you are building any temporary or permanent
structures such as bleachers, scaffolding, a grandstand, stages or platforms.
Attach a copy of your fire department permit(s) to this application if you will use parade floats;
an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables
within those closures); tents, air supported structures, canopies, or fabric shelters.
Give the name, address and phone numbers of the agency or agencies which will provide first aid
staff and equipment if required. Attach additional sheets if necessary.
Page 4 of 10
I&I
Name of agency: Anoka County Sheriff— Water Patrol
Name of Representative: Deputy Sink
Address: 1530 Bunker Lake Blvd. NW
Day phone: _763- 754 -4545 Evening phone:
Indicate medical services (if required) that will be provided for this event:
Ambulances: Doctors:
Nurses: Paramedics:
9. VENDORS OR CONCESSIONAIRES:
Describe what vendors /concessionaires you will allow in conjunction with the event, and the
purpose of these concessions: Lions Concession Trailer, to make available Hot Chocolate,
Pop. Hot Dogs, Bouya. Chili etc. to the Contestants.
Describe how you intend to regulate, monitor and control the type, number and quality of
vendors/concessionaires whom you may permit to operate in conjunction with the event: N/A
10. CITY SERVICES/EQUIPMENT:
Describe city services and/or equipment requested for this event: City barricades, cones, signs,
picnic tables and other equipment which may be borrowed on an as- available basis. You should
make advance arrangements to pick up and return this equipment. If you or any volunteers
cannot pick up and return this equipment, please attach a letter requesting these services and
explaining why your organization cannot perform them. This will be reviewed, then approved or
denied by the public works foreman.
Parking Cones and Street Barricades
11. OTHER PERTINENT INFORMATION:
Please list below any other miscellaneous information you feel would be important and have a
bearing on the approval of this Special Event Permit request:
12. FEE STRUCTURE / EVENT CHARGES:
If there is a fee or donation required as a condition of attendance or participation of this event,
please describe the amounts to be collected from various categories of participants or spectators:
Ticket price is $5.00 a Hole. to Fish in the Contest.
Page 5 of 10
19
13. If a donation is requested on a purely voluntary basis, describe how you intend to inform
participants /spectators or others that they may participate in the event whether they make a
donation or not:
Centerville
Special Event Permit
NAME AND TYPE OF EVENT:
DAY, DATE AND TIME:
1. PARKS AND RECREATION DEPARTMENT
FINAL APPROVAL AND SIGN OFF
Signature Title
Date:
Please check or use N/A (not applicable) where appropriate:
I . Final check has been made of application requirements.
2. Event is approved by City Council.
3. All required permits are issued and on file.
4. Refundable clean up fee has been paid.
5. Insurance Certificate is on file with City Clerk
6. Surety Bond is on file to secure payment for applicant's obligation to the
City.
7. Application is complete.
8. Special conditions are attached.
REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if
the conditions set fourth in the permit application are not being followed.
Permit is hereby revoked:
Signature
Date:
Reason(s) for revocation:
Title
Page 6 of 10
NEI
TO BE REVIEWED /APPROVED AND SIGNED BY AFFECTED
CITY DEPARTMENT HEADS
2. PARKS AND RECREATION DEPARTMENT
Special Events Coordinator: Date:
Initial/sign-off
3. POLICE DEPARTMENT
Approved by:
Signature
Date:
Title
1. Emergency vehicle access.
2. Traffic /safety street closures.
3. Appropriate barricades. (# Required)
4. Police personnel required/available.
5. Portable toilet facilities. (# Required)
6. First aid facilities.
7. Internal security and crowd control.
8. Nighttime lighting.
9. Other provisions as may be required by this department.
4. LICENSING AND INSURANCE
Approved by:
Date:
Signature
1. Dance and/or live entertainment.
List types or permits or licenses required:
Title
2. Alcoholic beverages.
3. Peddlers.
4. Noise abatement.
Page 7 of 10
21
5. Other provisions as may be required:
INSURANCE: Your insurance coverage must be reviewed and approved by the
City's insurance carrier.
1. Public liability insurance naming City of Centerville and other public agencies
additionally insured is required.
2. Hold harmless forms executed and failed.
3. List and approve /disapprove other insurance coverage as may be required.
5. FIRE DEPARTMENT
Approved by:
Signature
Date:
Title
1. Emergency vehicle access.
2. Use of fireworks, pyrotechnics, vehicle fuel, open flame.
3. Cooking facilities.
4. Occupancy and spacing of tables, enclosures.
5. Parade, floats.
6. Tents, air supported structures, canopies.
7. Other provisions as my be required by this department: _
6. BUILDING DEPARTMENT
Approved by:
Date:
Electrical:
Title
1. Plan check/inspection of any wiring installed on a temporary or permit basis.
2. Permit(s) attached.
Structural Plan:
1. Plan check/inspection of any temporary or permanent structures, including
bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms.
2. Permit(s) attached.
Page 8 of 10
Signature
22
Other provisions as may be required by this department:
7. PARKS AND RECREATION DEPARTMENT
Approved by:
Signature
Date:
1.
2.
3.
4.
5.
6.
Title
Park permit(s) required. (to be attached)
Ballfield Usage Permit.
Beach permit required. (to be attached)
Trash containers required. (# )
Portable toilets required. (#
Applicant's plan for cleanup, site restoration and material preservation
(recycling) required and attached.
Other provisions as may be required by this department:
8. PUBLIC WORKS DEPARTMENT
Approved by
Signature Title
Date:
1. Trash containers required. (# )
2. Portable toilets required. (#
3. Special animal clean up required.
4. Barricades provided, as available. (#
5. Cones provided, as available. (# )
6. No parking signs provided, as available. (#
7. Applicant's plan for clean up and material preservation (recycling) required
and attached.
8. Other provisions as may be required by this department:
9. STATE, COUNTY AND CITY HEALTH DEPARTMENT
Approved by:
Page 9 of 10
23
Signature
Date:
Title
1. Food and/or beverage served.
2. Permit(s) attached.
3. Food cooked.
4. Permit(s) attached.
5. List other health licensing obligations as may be require:
Page 10 of 10
24
APPLICATION TO NA -01525-04(mvleedee/2009)
i�lY,'i,Y�► CONDUCT A FISHING TOURNAMENT
INSTRUCTIONS
1. Complete all information requested below and sign. -
2. Submit a copy of the Tournament Rules with this application.
3. Permit applications will be accepted from August 1 for contests being held the following year. Applications received before the last
Friday in .September will be eligible for a drawing if more applications are received for a given water -body than available permits.
Other applications will be handled on a first -coma, first -serve basis.
4. Permit Fees am $60 for small contests (31 -100 participants, 50 or fewer boats), $200 for large contests (more than 100 participants or
more than 50 boats), or $120 for ice contests. Off -site weigh -in fees are $250 for smell contests or $500 for large contests. Submit fee
with this application. See DNR website for details.
Toumamenl Name:
12-u: {' I a il -{ M- 2- G-L� 1 � ZT
Name of Pertnitlee (must be a Minnesota f7esMenq
Daytime Telephone Number (Induda Area Cone)
%y V-4CZ, t,4-lr
Address of Perrniaee (No. 6 Street RFD. Box No., Cif State, ?Jp Core)
tLi7 �ZtP TJ ZeWl�t_ W3 i�i63$
Name of Sponsor(oiganlzeflon, arts, orinClvidueq
Name of Tournament Waters / D.O.W. ID Number
Acres
Counties
G.S`"rr'�ft �+.lr z-11DG (��U
ll-
oiL
List Bost Accesses to be Used:
25Yt' 1bJv R-vAP 14 t.i T)IJP�PH 5�-;'PC
Toumamenl Fish Species:
A� L-abAi_ {�CiaLl -t �,- 1/�,2 L- P;f3JS�s pnaJ(?+ P-,A "H
List the Tournament Lima per Angler Of more than one spades, list Individual species separately):
y L�514 1T
List Weigh-in Station(s):
?cafU\F--c i— +�H 1-1il�1� -jc )r,l Lz�- fi`e5r; �-C "A l Y�nf�121LC
Have you conducted a fishing contest requiring a DNR permit within the last five years (circle) ?
No
If yes, name of tournament G
Date of tournament Z/ 17- / 2' i I
Water Body Name i!S WE
Permit Number (if known) Zol 1 P-31,75 T n
Have you ever felled to make required prize awards (clyde) 7
Yes O
Wil this tournament Include Jive release provisions (circle) 7 For which species? (� Yt.rS{'� 1 G�f'
- No
Estimated No. of
Estimated No. of Boats
Tournament Dates (montl
Daily Fishing Hours
Entrants
/'
From: 2- 16 sot
/ ,.,
To: 2 1 �/ Gi+r
From: j ( A.M.
To: P.M.
t >DG
l
/
Entry Fee per
Total Prize Value
-^
Individual
� -
I 2-1 2-1 �1 1
_
t- 9 Rri -f
ZIG �7 /1 --
S o e
Date
25
Region 1 INorthwest)- Bemldll
Department of Natural Resources
Regional Fisheries Manager
2115 Birchmont Beach Road NE
Bemidji, MN 56601
(218) -308 -2823
Region 3 (Central) — St Paul I Wanner Road
Department of Natural Resources
Regional f=isheries Manager
1200 Warner Road
St. Paul, MN 55106
651 - 259 -5831
Region 2 (Northeast) - Grand Rapids
Department of Natural Resources
Regional Fisheries Manager
1201 East Highway 2
Grand Rapids, MN 55744
(218) 327.4414
Region 4 (South) - New Ulm
Department of Natural Resources
Regional Fisheries Manager
261 Highway 15 South
New Ulm, MN 56073 -8915
(507) 359 -6088
26
OFFICIAL CONTEST RULES 2012
1. The Tournament is scheduled for February 18"', 2012 from 11:00 a.m until 2:00 p.m. on Centerville
Lake, Centerville, MN. Contestants are discouraged inside contest area prior to 10:00 a.m.
2. The top place prizes are determined by largest weight and time registered. In the event of a tie, the
first fish registered takes priority. Any size fish may place.
3. Each person will be allowed to fish one hole per ticket (2 holes max. per MN DNR). You may register
as many fish as you want, but only the heaviest fish per contestant will qualify for a competition prize.
No contestant will be eligible for more than one competition prize. There is no age requirement on
tournament participation.
4. All fish entered must be brought to the judges stand immediately and be alive. Dead or frozen fish are
ineligible. Judges shall have the right to verify that fish were legally caught. The decision of the
Judges is final. In the event deception is detected, his/her prize will go to back into the prize kitty.
Contestants are responsible for verification of weight of fish at time of weigh in.
5. All fish must be caught and the contestants in route to the Judges stand by 2:00 p.m. on the day of
the contest.
6. Contestants must fish in the area designated for the contest and will be required to have their ticket at
all times. Ticket checks as well as container inspections may be performed by Contest Judges.
7. Contestants will be allowed to move to other unoccupied holes in the contest area. You are allowed to
bring as many poles as desired, but cannot use more than one pole per hole at a time. Contestants
may use holes provided or drill their own and will not be allowed to leave the contest area between
11:00 a.m. -2:00 p.m.
8. The Contest Ticket is also good for random Door Prize drawings. In addition, a separate same day
Raffle will be held.
9. Entry fee for the tournament is $5.00 per ticket/hole. Tickets available on the lake at 10:00 a.m.
10. Contestants are responsible for their own safety, actions and property at all times. Contestants and
holes must be in plain view from all sides at all times. NO SHELTERS WILL BE ALLOWED INSIDE
CONTEST AREA. Shelters placed outside the contest area, for keeping the kids warm, are allowed
but no holes may be drilled in them. Existing shelters in the contest area may not be used by
contestants. Any contestant found in these shelters will be disqualified.
11. All laws of the State of Minnesota will be abided by.
12. No motorized vehicles are allowed in the contest area other than contest officials and police
personnel.
13. Coolers and large containers are discouraged, and if brought by Contestants, any and all are
subject to search by Contest Officials. No spears allowed. Heaters, chairs, bait pails, depth finders
(Vexilars, etc.) are allowed. No licenses sold on the lake. Ice chisels are recommended as holes are
drilled early in the morning. Weighted lines without hooks or bait can be used to check depth prior to
10:45 a.m. No lines are allowed in the water from 10:45 a.m. to the start of the contest.
14. Failure to comply with any contest rules subjects contestants to disqualification and removal from
competition site, as determined by Contest Officials. Right to refuse to sell and/or revoke a
competition ticket to anyone is hereby reserved.
15. There will be a Leader Board located in the registration area. All efforts will be made to keep the board
up to date and accurate. Tournament results remain unofficial until verified by the head judge.
16. All contestants and others hereby consent to the use of any names, photographs or likenesses of
themselves to be used in the promotion of our contest, including but not limited to print, radio,
television or any other media.
17. The Centerville Lions thank you for supporting our efforts to protect the environment and request that
you remove refuse, including cigarette butts, from the ice when you leave. Glass containers are not
allowed in contest area and will be confiscated by, and forfeited to, tournament officials. Waste and
Recycle containers are provided. The lake looked great after the 2011 contest, thanks again to all
those who participated.
27
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91 I
I I
Minnesota Lawful Gamblin
Pagel of 2 1/11
V
Application fee for each event
_G220 Application for Exempt Permit
I sop ca on postmarked or received:
less than 30 days
more than 30 days
An exempt permit may be Issued to a nonprofit organization that:
- conducts lawful gambling on five or fewer days, and
before the event
before the event
- awards less than $50,000 in prizes during a calendar year.
$100
$50
ORGANIZATION INFORMATION Checks $
Organization name Previous gambling permit number
Centerville Lions Club X -04725
Type of nonprofit organization. Check one.
Fraternal E Religious ❑ Veterans X Other nonprofit organization
Mailing address City State Zip Code County
7155 Brian Drive Centerville MN 55038 Anoka
Name of chief executive officer (CEO) Daytime phone number Email address
John Thlll 651453 -4641 itbandk @comcest.net
Attach a copy of DE of the following for proof of nonprofit status. Check one.
Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status.
❑ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don1 have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Plane: 651- 296-2803
IRS Income tax exemption [501(c)] letter In your organization's name.
Don't have a copy? To obtain a copy of your federal Income tax exempt letter, have an organization officer
contact the IRS at 877.829 -5500.
XI IRS - Affiliate of national, statewide, or International parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of ILoth of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Centerville Lake; Centerville Lion Prize Area
Address (do not use PO box) City Zip Code County
7281 Hwy 14 Centerville 55038 Anoka
Date(s) of activity (for raffles, Indicate the date of the drawing)
Same Day Raffle on Saturday February 18th 2012
heck the box or boxes that indicate the type of gambling activity your organization will conduct:
❑ Bingo' ® Raffles Paddlewheels' Pull -Tabs' ❑Tipboards'
• Gambling equipment for pull -tabs, bingo paper, tipboards, and Also complete
paddlewheels must be obtained from a distributor licensed by the
Gambling Control Board. EXCEPTION: Bingo hard cards and bingo Page 2 of this form.
number selection devices may be borrowed from another organization
authorized to conduct bingo. print farm
To find a licensed distributor, go to www.gcb.state.mn.us and click on List ResetFartn
of Licensed Distributors, or call 651- 639 -4000.
LG220 Application for Exempt Permit
It the gambling premises is located in a township, a
county official must check the action that the county is taking
on this application and sign the application.
A township official is not required to sign the application.
OF
If the gambling premises is within city limits,
a city official must check the action that the city is
taking on this application and sign the application.
_The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30
days (60 days for a tat Gass city).
_The application is denied.
Print city name
On behalf of the city, I acknowledge this application.
Signature of city official receiving application
_The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day wafting
period, and allows the Board W issue a permit after 30
days.
_The application is denied.
Print county name
On behalf of the county, t acknowledge this application.
Signature of county official receiving application
Page 2 of 2 1111
(Optional) TOWNSHIP: On behalf of the township, I
Title Dale I I acknowledge that the organization is applying for exempted gambling
activity within township limits. [A township has no statutory authority
to approve or deny an application [Minnesota Statute 349.166)]
Print township name
Signature of township official acknowledging application
I CHIEF EXECUTIVE OFFICER'S SIGNATURE I
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the
financial report will be completed and returned to the Board within 30 days of the date of our gambling activity.
Chief executive officer's
Complete a separate application for each gambing activity:
- one day of gambling activity,
-two or more consecutive days of gambling activity,
- each day a raffle drawing is held
Send application with:
- a copy of your proof of nonprofit status, and
- application fee for each event.
Make check payable to "State of Minnesota.'
To: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
Date
Financial report and recordkeeping required
A financial report form and instructions will be sent with
your permit, or use the online fill -In form available at
www.gcb.state.mn.us. Within 30 days of the activity date,
complete and return the financial report form to the
Gambling Control Board.
PrIM Farm Reset form
This form will be made available in allemative
format (i.e. large print, Braille) upon request.
Data privacy notice:The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine, your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
refuse to supply the information requested;
however, If your organization refuses to supply
this information, the Board may not be able to
determim your organization's qualifications
and, as a consequence, may refuse to Issue a
permit. If you supply the information requested,
the Board will be able to process your
organization's application. Your organization's
name and address will be public information
when received by the Board. All other
information provided will be private data until
the Board issues the permit. When the Board
issues the permit, all information provided will
become public. If the Board does not issue a
permit, all information provided remains private.
with the exception of your organization's name
and address which will remain public. Private
data are available to: Board members, Board
staff whose work requires access to the
information; Minnesota's Department of
Public Safety, Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue;
Legislative Auditor, national and international
gambling regulatory agencies; anyone pursuant
to court order; other individuals and agencies
specifically authorized by state or federal law to
have access to the information; individuals and
agencies for which law or legal order authorizes
a new use or sharing of Information after this
Notice was given; and anyone with your written
consent.
30
terviffe
mn
CITY OF CENTERVILLE
APPLICATION FOR A 1 TO 4 DAY TEMPORARY /EVENT ON SALE LIQUOR LICENSE
(Organization or location limited to 3 permits in a 12 month period)
Type or Print Information
Name of Organization
Centerville Lions Club
Date Organized
1974
Tax
Exempt
23- 7391509
Street Address
7155 Brian Drive
City
Centerville
State
MN
jZip Code
155038
Name of Person Completing Application
Greg Kieselhorst
Business Phone
612 - 221 -9122
Home
Phone
Same
Dates Liquor Will Be Sold (1 to 4 days)
Feburary 18th Or 25th, 2012
Type of Organization
■ CLUB 0 CHARITABLE 0 RELIGIOUSO OTHER NON - PROFIT
Organization Officer's Name
Greg Kieselhorst
Address
7155 Brian Drive Centerville MN
Organization Officer's Name
John Thlll
Address
1375 Mound Trail Centerville MN
Organization Officer's Name
Tom Wilharber
Address
6849 Centerville Rd Centerville
Location where license will be used. If an outdoor area, describe:
On Centerville Lake from Lion Concession Trailer
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the
Liquor license providing the service.
NA
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of
covera e. 2011 -2012 Certificate on File from The Hendrickson Agency Inc. from the Summer Fesitval.
PRIOR TO SUBMISSION TO
FEE AMOUNT $ �LICENSE DATES
DATE FEE PAID
Signature of Applicant: Greg Kieselhorst_ A v
31
CERTIFICATE OF LIABILITY INSURANCE I
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURIII AUTHORMED
REPRESENTATIVE OR P RODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: N do co"Meab holder Is an ADDITIONAL INSURED, the policy(Ns) must be endorsed. N SUBROGATION IS WAIVED, subject t0
the Nmts and conditions Of the policy, Certain Policies may require an andorsemanL A statement on this th rtMCaN does not confer rights to the
artMeaN holder in Neu of such endoraement(s).
PRODUCER I uVi
Willis of Illinois, Inc.
425 N. Martingale Road, Suite 1100
Schaumburg, IL 60173
CemeMile Lions Club
CeMerWge Minneeola
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN . THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
RISR T TYPE 04 INSURANCE POMCYNUMER 29NM I LeYRS
A GENERAL LIABILITY EACH OCCURRENCE S 1,000,000
X aMMEITCIAt GENERAL LUBILm HDOG25531541 0910112011 09/01/2012 PRENISES Ill 1,000,000
CWMSJMOE OOCCUR AEDEXP aN S 1,000
(igg_ Per Named Insulted PERsOHAl a ADv wA1Ry S 1,000,000
is S2,0D0,000 GENERALAGGREGATE T 10,000,000
OEM AGGREGATE DMA I.YI
APPLIES PER PRoxcTs. CDCP AGG 5 2000
X Pa a ° LOC S
A
AUTOMOBILE
LIAeILRY
xlN'95
Included
ANr AUro
HDOG25531541
0910112011
09/0712012
BoDILYINARrv,.P.)
s
A A�a�•AED AS�IAED
SODRY INA1RY pbacoded)
S
f
HaPFD AUTOB A ILITOS
s
UYBRELlA IIAB
OOCUt
FAGM�
3
EXCESS LIAB
CLA�MAOE
AGGREGATE
S
DED REIEMIGST
S
WORKERS COMPENSATION
ANDEMPLOWU'LIABILITY YIN
A,lYPROPRETORYARTNER,FKECUIIVE
FVI
OCEWAE EX
NEERCLUDED
assembler
KM tr~u'n �
DESORPTION aF DI+ERATMGNS tieAYA
NIA
TVCS A -
-
EL EACHACGDENT
S
EL. DISEASE. EAEMPLO
S
EL. DSEASE- POLICY LIMIT
S
M" IPTK) NOFOPERATIONS!IOCATDNSIVENICLES IAReNACGRp tm. AddhlwNl0.enleeb erl4auN .Yloseapace braeuired)
Provisions of the policy apply to the named insureds paltiupe4on in he following activity during the policy period shown above: Cents lla Lions Ice Fishing Contest- 2118/2012
Moka County Sheriff, 15M Bunker Lake Blvd., Andover, MN 55304 is mounted! tetl as an Adddlonal Insured(s), but only min real to General Liability arising out of Ric bsuanc miD
e of pere) to Me
Insured shoY.m above and not out of the suite rregdperpe of said wiabonal Insured.
PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Cenbuyaw THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
1880 Marl Street ACCORDANCE WITH THE POLICY PROVISIONS,
Camomile Minneeoo 55038
AUTIfORIZEG REPRESENTATIVE
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
32
Res. #11 -0
A RESOLUTION ADOPTING BUDGET AND TAX LEVIES for 2012.
WHEREAS, with the guidance of the Council a proposed budget has been prepared by
staff for the year 2012, and
WHEREAS, a public meeting has been held and the City Council has considered input
from the public related to such budget and the resulting tax levies.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Centerville,
County of Anoka, State of Minnesota, that the attached budget for 2012 is hereby
adopted.
BE IT FURTHER RESOLVED, that the following sums of money be levied for the
current year, collectable in 2012 upon the taxable property in the City of Centerville for
the following purposes:
Total General Fund Levy ..... ............................... $ 1.739.600
Debt Service Levy:
2005A Building Bonds ..... ..............................$ 70,000
2009A Improvement Bonds ............................. $ 215,000
2011A Improvement Bonds ............................. 244,000
Total Debt Service Levy
Total All Levies
$ 529.000
$ 2,268.600
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a
certified copy of this resolution to the County Auditor of Anoka County, Minnesota.
Adopted by the City Council on the 14th day of December, 2011.
Tom Wilharber, Mayor
Attest:
Teresa Bender, Clerk
33
eryiCCe
'stab(ished 1857
City of Centerville
2012 Budget and Levy
December 14, 2011
Prepared By:
Mike Jeziorski
Finance Director
34
Introduction
Honorable Mayor and City Council,
Enclosed is the 2012 budget as prepared by City Staff, in accordance with City Council guidance.
As you are aware, the construction of the 2012 budget is a year long process commencing with
Mayor, Council, and Staff input, numerous budget work sessions, and finally culminating in the
provided document. Some of the initiatives and goals that were set forth during this budget
process included maintaining the current level of city services, fully funding a street maintenance
plan, keeping constant the current overall levy, and maintaining appropriate levels of fund
balances. Ultimately, the Mayor and City Council balanced the 2012 by administering the
following: decreasing City staff from ten full time equivalents to eight, freezing employee base
salaries /insurance contributions, and using a small portion of fund balance.
General Fund Budget Summary
Revenue
Property Tax (Tax Levy): The property tax levy as proposed is projected to remain
constant— $2,268,800 in 2011 to $2,268,600 in 2012 or 0 %. The components of the 2012 levy are
chronicled below
General Levy
$1,739,600
2005 A Bond Levy
$70,000
2009 A Bond Levy
$215,000
2011 A Bond Levy
$244,000
Total
$2,268,600
Special Assessments: The City is projecting a 17% increase in this classification and is
budgeted at $14,000 for 2012.
Licenses and Fee: The City is projecting a decrease in this revenue classification for
2012 and is budgeting $25,400 or a 16% decrease from the 2011 budgeted amount.
Building Inspection (Permits): The City is projecting a decrease in this category during
2012 and is budgeting $52,000 or a 12% decrease from the 2011 budgeted amount.
Fines and Forfeits: The City is projecting no change in this revenue classification and is
budgeting $33,500 for 2012.
Interest Earnings The City is projecting no change in interest earnings and is budgeting
$20,000 for 2012.
Recycling (Score Funds) The City receives reimbursement in the form of SCORE funds
from Anoka County for all related recycling activities. This classifications revenue is projected to
remain stable at $16,500 for 2012.
Overall, general fund revenues are budgeted at $2,059,800 or a 0.2% increase from the
2011 budget. For a graphical representation of revenues please see Appendix A and B.
W
Expenditures
General Government: General Government expenditures include Salaries / Benefits,
Supplies and Purchased Services in conjunction with activities performed by the Mayor, four City
Council Members and the four employee City Administration team. Salary line items include a
0% structure increase (COLA) and a step increase for one eligible employee. Required employer
contributions for the Public Employee Retirement Association will remain the same at 7.25% for
2012. Overall, General Government expenditures are budgeted at 500,900 for 2012 or a 4%
decrease from the 2011 budget.
Public Safety: The City of Centerville has a joint powers agreement with Circle Pines
and Lexington that funds the Centennial Lakes Police Department. A similar arrangement with
Lino Lakes and Circle Pines funds the Centennial Fire District. Each of these arrangements is
paid through a formula that allocates costs to each city. Centerville's portion of the Centennial
Lakes Police Department is $661,000 or a 1% increase from 2011. Centerville's portion for the
Centennial Fire District is $126,500 or a 5% increase from 2011. The budget also includes
$102,000 in pass through fire relief aide expenditures. Overall, Public Safety expenditures are
budgeted at 1,018,400 for 2012 or a 1 % decrease from the 2011 budgeted amount.
Public Works: The City of Centerville Public Works department has four full time
employees and plan to have four seasonal employees that work to maintain the City parks,
streets and utility operations. Salary line items include a 0% structure increase (COLA) and a
step increase for one eligible employee. Overall, Public Works related expenditures are
budgeted at $343,100 or a 5% decrease from the 2011 budgeted amount.
Culture and Recreation: The Culture and Recreation budget consists of expenditures
incurred by the city's committee, respective recreation programs and city festival. Culture and
Recreation expenditures are budgeted at $18,900 for 2012 or a 2% increase from 2011.
Economic Development: The Economic Development classification is projected to
decrease in 2012 and is budgeted at $0.
Capital Outlay:
$189,000 — Street Maintenance Program
$2,500 — Miscellaneous Park Maintenance
Overall, the 2012 General Fund expenditures total roughly $2,091,800 or a 2% increase
from 2011. For a graphical representation of expenditures please see appendix C and D.
Fund Balance
General Fund: The City of Centerville has historically maintained a healthy fund balance,
which contributes positively to the city's bond rating and mitigates the potential for needing short
term borrowing. Council has a targeted fund balance reserve of 40 to 50% of current
I
expenditures or a target between ($837,000 to $1,046,000). The below represents the last three
years of historic general fund balance and the next two years projected general fund balances
based on budgeted data. Please note that the City is projecting a fund balance of $1,036,411 at
the end of 2012, which is 50% of 2012 budgeted expenditures.
2008 $1,157,516
2009 $1,231,325
2010 $1,068,411
2011 $1,068,411
2012 $1,036,411
Tax Rate I Tax Capacity
The general tax rate has been relatively stable from 2007 to 2009 having city tax rates of
45.74 %, 45.81 %, and 46.25 %, respectively. Given overall market valuations in the City have
fallen by roughly 14% (in tax capacity terms) the tax rate rose to 54.35% in 2010 and 58.63% in
2011. Taxable market valuations again fell another 11% (in tax capacity terms) for 2012 so the
overall tax rate is projected to rise to 66.69% in 2012. That being said, the tax rate is only one of
the two variables one must consider before evaluating the true effect on their respective property
taxes —the other is the 2012 tax capacity. Cities in Minnesota levy actual dollar amounts and the
tax rate is merely the formula for allocating the share to each parcel. For a graphical
representation of historic tax rates see appendix E.
Debt Service Fund Bud-got Summary
The City currently has four outstanding bond issues- 2005A, 2009A, 20098, 2011A.
Outstanding principal obligations for these four bond issues are projected to be $9,325,583 at
December 31, 2011. There is no new debt anticipated for 2012 so the City is projected to have
$8,779,979 in debt principal balances at the end of 2012.
Debt Service Revenue: Each bond issue is supported by a levy (2009B series being the
only exception) and an assortment of special assessments. The Debt service fund levy and
special assessment revenue for 2012 is budgeted at $529,000 and $265,600, respectively.
Debt Service Expenditures: Debt Service expenditures include principal and interest
payments on the respective bond issues along with fiscal agent fees associated with their annual
maintenance. The Debt service principal /interest payments and fiscal agent fees are budgeted at
$851,OOO for 2012.
37
Utility Fund Buclaet Summary
The City of Centerville utilizes an enterprise fund accounting system that isolates revenue
and expenditures for each of its water, sewer and storm water operations. To that end, each fund
is supported through a set of user fees that are analyzed on an annual basis to ensure the proper
set of reserves are maintained in order to meet on going cash flow needs and to replace existing
infrastructure as it becomes depreciated.
Water Fund Rates
The typical water customer can be classified into two different categories — residential
and commercial each with a fixed and or variable component to the cost structure. There are
currently 1,292 residential parcels (1,036 hooked on to water) and 75 commercial parcels (44
hooked onto water) customers. The proposed 2012 rates remain the same as 2011 and are
chronicled below:
Water
Residential - Fixed Charge
Variable - Rate per thousand gallons per quarter (0 - 90,000)
Variable - Rate per thousand gallons per quarter (90,000 -
150,000)
Variable - Rate per thousand gallons per quarter (150,000 - xxx)
Commercial - Fixed Charge
Variable - Rate per thousand gallons per quarter (0 - 500,000)
Variable - Rate per thousand gallons per quarter (500,000 - xxx)
2011 2012- Proposed
21.00 per quarter 21.00 per quarter
2.00 2.00
2.20
2.50
21.00 per quarter
2.00
2.50
2.20
2.50
21.00 per quarter
2.00
2.50
Water Fund Revenue: These water rates are projected to produce water sales of
$290,000. Other miscellaneous revenues in this classification are budgeted at $66,000, which
provides a total revenue budget of $356,000 for 2012.
Water Fund Expenditures: Expenditures in this classification include personnel time
maintaining the water treatment system /utility billing system, chemicals, depreciation on existing
infrastructure and other miscellaneous items. Water fund expenditures are budgeted at $356,000
for 2012 of which $180,000 is depreciation.
Sewer Fund Rates
The 2012 rates for sewer are proposed to increase by $5.75 per quarter from $59.25 to
$65.00.
Sewer 2011 2012 - Proposed
Residential - Fixed Charge 59.25 per quarter 65.00 per quarter
Commercial - Fixed Charge 59.25 per sac unit per quarter 65.00 per sac unit per quarter
Sewer Fund Revenue: These sewer rates are projected to produce sewer user revenue
of $377,000, which is an increase of roughly $33,000 over 2011. Other miscellaneous revenues
in this classification are budgeted at $55,500, which provides a total revenue budget of $432,500.
N.
Sewer Fund Expenditures: The largest component of this expenditure classification is
primarily made up of charges administered by Metropolitan Council Environmental Services for
waste water treatment — $189,000. Other expenditures include personnel time maintaining the
sewer lift stations /utility billing system and depreciation on existing infrastructure. Sewer fund
expenditures are budgeted at $432,500 for 2012 of which $119,000 is depreciation.
Storm Fund Rates
The 2012 storm water rates propose an increase from $9.50 per quarter to $12.00 per
quarter for residential. Commercial properties will see a small increase of 3% and is proposed to
increase from .00334 to .00344 per square foot with a minimum of $12.50 per quarter.
Storm
Residential - Fixed Charge
Commercial - Fixed Charge
2011
9.50 per quarter
0.00334 per square foot
2011 - Proposed
12.00 per quarter
0.00344 per square foot
Storm Fund Revenue: These storm water rates are projected to produce revenues of
$87,000, which is an increase of roughly $13,000 over 2011. Other miscellaneous revenues in
this classification are budgeted at $9,000, which provides a total revenue budget of $96,000.
Storm Fund Expenditures: Expenditures in this classification include personnel time
maintaining the storm sewers, pond dredging, ditch cleaning, permanent transfer to debt service,
depreciation on existing infrastructure and other miscellaneous items. Expenditures in this
classification are budgeted at $100,000 for 2012 of which $28,000 is depreciation.
Acknowledaments
I would like to acknowledge and thank Mayor Wilharber, Council Member Love, Council
Member Paar, Council Member Fehrenbacher, Council Member King, City Administrator Dallas
Larson and all City staff for their assistance in completing this budget. With that, I present to you
the 2012 budget.
Respectfully Submitted,
Mike Jeziorski
Finance Director
39
Draft City of Centerville Draft
Proposed Budget - Summary
Fiscal Year 2012
Unaudited - For Management Purposes Only
r,4
2011 Actual -
%
Account Description
11130111
FY 2011 Budget
FY 2012 Budget
Change
General Fund
Revenues
Property Tax
856,335.86
1,739,600.00
1,739,600.00
0%
Unallotments
-
(69,000.00)
-
NIA
Special Assessments
14,838.21
12,000.00
14,000.00
17%
State Grants
666.50
1,300.00
1,300.00
0 0 /6
Licenses and Fees
35,998.56
30,400.00
25,400.00
-16%
Building Inspection Permits
56,183.33
59,000.00
52,000.00
-12%
Fines and Forfeits
22,888.87
33,500.00
33,500.00
0%
Police State Aid
32,919.00
35,000.00
35,000.00
0%
Fire Relief Aid
104,828.00
102,000.00
102,000.00
0%
Animal Control
385.00
1,500.00
-
WA
Public Works
33,373.52
69,500.00
18,000.00
-74 1 ,5
Park and Recreation
13,948.35
3,400.00
2,500.00
-26 0 /6
Economic Development
-
-
-
WA
Recycling
4,939.24
16,500.00
16,500.00
0%
Other
380.00
-
WA
Interest Earnings
14,371.49
20,000.00
20,000.00
0%
Total Rsvermw • Cwwral Fund
Expenditures
General Government
Council
25,466.04
31,800.00
31,800.00
0%
Administration
316,871.84
359,900.00
332,800.00
-8%
Elections
-
-
6,600.00
NIA
Planning and Zoning
1,446.90
2,800.00
2,400.00
-8%
Auditing
15,000,00
15,000.00
15,500.00
3
Assessing
11,589.75
16,000.00
16,000.00
0 0 /0
Law and Legal
46,117.68
75,000.00
75,000.00
0%
City Hall
14,343.45
21,400.00
20,800.00
•3%
Total General Govemment
4301135.56
521 700.00
500 900.00
-4%
Public Safety
Police Protection
602,820.13
657,700.00
661,000.00
1%
Fire Protection
223,700.00
222,000.00
228,500.00
3%
Building Inspection
117,216.56
143,300.00
124,300.00
-13%n
Civil Defense
1,843.30
1,500.00
1,500.00
0%
Animal Control
1,501.80
1,100.00
1,100.00
0%
Other Protection
1,546.00
1,200.00
2,000.00
67%
Total Public Safety
948627.59
1026800.00
1,018400.00
-1%
Public Works
Public Works - General
212,674.86
234,400.00
215,000.00
-8 1 /6
Public Works - Streets
44,206.73
52,500.00
56,500.00
8%
Public Works- Parks Maintenance
70,152.15
74,900.00
71,600.00
-4 0 /6
Total Public Works
327 033.74
381 800.00
343 100.00
-5%
Engineering
Engineering
5,349.80
2,000.00
2,500.00
25%
Total Public Works
6349.00
2000.00
2500.00
25%
Culture and Recreation
Parks and Recreation Committee
1,080.00
2,000.00
2,400.00
20%
Parks and Recreation Programs
11,354.92
11,000.00
11,000.00
0%
Concessions
3,349.37
-
-
WA
City Festival
5,706.60
5,500.00
5,500.00
0%
Total Culture and Recreation
21,490.89
18 500.00
18 900.00
2%
Economic Development
Economic Development
7,628.01
9,100.00
NIA
Unaudited - For Management Purposes Only
r,4
Draft City of Centerville Draft
Proposed Budget - Summary
Fiscal Year 2012
Unaudited - For Management Purposes Only
41
2011 Actual-
%
Account Description
11130111
FY 2011 Budget
FY 2012 Budget
Change
Total Economic Development
7.628.01
9,100.00
WA
Recycling and Other
Recycling
11,153.20
16,600.00
16,500.00
0%
Other
-
-
-
NIA
Total Recycling IOther
11 153.20
16,500.00
16,500.00
0%
Capital Outlay
Capital Outlay
22,002.36
98,300.00
191,500.00
Total Capital Outlay
22,002.36
98 300.00
191,500.00
95%
ohl Experwillitures - Gen" Fund
Excess of Revenues over Qerwal Fund
Tax Levies
General Fund Tax Levy
1,739,600.00
1,739,600.00
0%
2004 B
123,000.00
-
NIA
2005 A
77,700.00
70,000.00
-10%
2007 A
178,500.00
-
NIA
2009A
150,000.00
215,000.00
43 0 h
2011 A
-
244,000.00
WA
Total Le
Unaudited - For Management Purposes Only
41
City of Centerville
Proposed Budget - Summary
Fiscal Year 2012
Debt Service
Fund Description 2005 A 2009 B 2011A 2009 A Total
Fund Number 309 348 349 351
Revenue
Levy
70,000
244,000
215,000
529,000
Charges for Services
-
-
-
Hook Up Fees
Special Assessments
-
70,600
97,700
97,300
265,600
Interest Earnings
1,000
1,000
1,000
1,000
4,000
Miscellaneous
-
-
58,200
58,200
Expenditures
Salaries & Benefits
Fees and Charges
Supplies
Depreciation
Construction
Miscellaneous
Capital Outlay
Debt Service - Principal
50,600
170,000
195,000
130,000
545,600
Interest
23,100
60,000
54,500
166,300
303,900
Fiscal Agent Fees
Too towmftnm
-
;.
500
500
500
1,500
— 1 my"
=1101111111
ON "N
MOAN
Unaudited - For Management Purposes Only
42
City of Centerville
Proposed Budget - Summary
Fiscal Year 2012
Enterprise Funds
Fund Description Water Sewer Storm
Fund Number 601 602 415
Revenue
Levy
Charges for Services
290,000
377,000 87,000
Hook Up Fees
16,500
7,500 -
Special Assessments
30,000
20,000 -
Interest Earnings
13,000
26,000 8,000
Miscellaneous
6,500
2,000 1,000
Expenditures
Salaries & Benefits
94,300
96,300
36,500
Fees and Charges
53,200
215,100
33,200
Supplies
21,500
2,200
700
Depreciation
180,000
118,900
28,000
Construction
Miscellaneous
Capital Outlay
7,000
Debt Service - Principal
Interest
1,600
Fiscal Agent Fees
Unaudited - For Management Purposes Only
43
Appendix - A
2012 Projected Revenue Sources
Property Taxes
1,730,600
Other Taxes &Assessments
14,000
Licenses & Permits
77,400
Fines & Forfeits
33,500
Intergovernmental
156,800
Recycling Score Funds
16,500
Interest Earnings
20,000
2012 Projected Revenue Sources
0 Property Taxes
■ Other Taxes & Assessments
Intergov
8°,
Fines &
2%
Licenses &
4%
Other Taxe:
Assessment
1%
0 Licenses & Permits
0 Fines & Forfeits
■ Intergovernmental
■ Recycling Score Funds
■ Interest Eamings
Property Taxes
63%
44
Interest Earnings
Recycling Score Funds 1%
Appendix - B
Revenue Trends
Other Taxes & Licenses & Intergovemmenta
Property Taxes Assessments Permits Fines & Forfeits I Aid Ogler
2009 1,604,760 55,197 128,432 28,836 430,355 27,477
2010 1,651,846 29,423 90,806 36,028 191,586 30,465
2011 1,670,600 13,300 89,400 33,500 208,000 36,500
2012 1,739,600 14,000 77,400 33,500 158,800 36,500
Revenue Trends
2.000,000
1.800,000 -
1,600,000
1.400.000 G2009
C 1,200.000 ■2010
1,000,000 _ -
800.000 02011
800,000 - -..- - --
■2012
400,000 --
200,000
Property Taxes Oner Taxes & Licenses & Permits Fines & Forte&s ntergov mmemal Aid OMer
Assessments
Souses
45
Appendix - C
2012 Prolocled Expenditures
General Government
500,900
Public Safety
1,018,400
Public Works
345,800
Culture & Recreation
18,900
Economic Development
-
Recycling
18,500
Capital Outlay (Street)
191,500
Total Expenditures 2,001,300
2012 Projected Expenditures ■General Government
Capital Outlay (Street)
9% ■ Public Safety
Recycling
1%
Economic Development O Public Works
0%
Culture & Recreation General Government
1% 24% OCulture &Recreation
Public Works
■ Economic Development
17%
■ Recycling
■ Capital Outlay (Street)
Public Safety
48%
46
Appendix - D
Expenditure Trends
A
0
410 Safety
General
Culture &
Recreaeon
Government
2009
500,273
2010
518,824
2011
521,700
2012
600.900
410 Safety
public Works
Culture &
Recreaeon
1,061,250
434,359
24,177
1,053,852
403,763
17,129
1,026,800
361,800
18,500
1,018,400
345,600
18,900
02012
Expenditure Trends
Economic RecyGing and
evelopment
Other
Capital Outlay
8,834
170,877
6,329
399
16,640
178,185
9,100
16,500
98.300
-
18,500
191,500
1.000,000
800.000
o2aoa
600,OW
—
X1010
02011
600,000
___
02012
200,000
—
General Govemmenl Public Safety Public Works Culture 6 Recreation Economic Recycling and Other GpMBl Outlay
oevelocmenl
Activity
47
Appendix - E
Tax Capacity
Payable 2007 Payable 2008 Payable 2009 Payable 2010 Payable 2011 Payable 2012
Tax Capacity 3,840,125 4,022,893 4,076,519 3,805,124 3,516,771 3,121,652
TIF Captured Value - - - -
AW Contribution (166,746) (198,645) (216,705) (207,779) (216,839) (205,098)
Net Tax Capacity 3,673,379 3,824,248 3,859,814 3,597,345 3,299,932 2,916,554
Certified Levy
1,915,900
1,985,600
2,043,820
2,231,700
2,268,800
2,268,600
Area -Wide Contribution
(235,743)
(233,876)
(258,608)
(276,430)
(334,086)
(323,527)
Local Levy
1,680,157
1,751,724
1,785,212
1,955,270
1,934,714
1,945,073
Tax Rate Trends
2007
2008
2009
2010
2011
•2012
City Tax Rate
45.74%
45.81%
46.25%
54.35%
58.63%
66.69%
County Tax Rate
32.39%
33.88%
33.59%
35.27%
42.45%
N/A
School Tax Rate
38.09%
35.25%
34.59%
37.18%
43.66%
N/A
Other Tax Rate
5.18%
5.47%
5.33%
7.64%
6.32%
N/A
Total Tax Rate
121.40%
120.41%
119.76%
134.45%
151.06%
66.69%
Taxinn Trends
80.00%
60.00% Tx Rate
E 40.00% tCCity ounty a Tex Ra[e
_ - - School Tax Rate
20.00%
3- Cxher Tax Rate
0.00%
2007 2008 2009 2010 2011 '2012
Year
I
CITY OF CENTERVILLE
ORDINANCE # , Second Series
An ordinance adopting a fee schedule for 2012
THE CITY OF CENTERVILLE ORDAINS:
Section 1. The following rates for, permits, licenses and other charges are approved:
Reference
Chapter 50
FEE
Utility fees, Charges, Storm Water Area Charge and Other Costs
...................... ............................... ............................See Exhibit "A"
Chapter 90
Animal License ( §90.02)
Kennel License ......... ............................... .........................$30.00
Dangerous/Potentially Dangerous Dog Registration ....... $30.00/Year
Animal At -Large Release Fee ( §90.06)
Violation ......... ...............................
Chanter 91
Burning Permit ............ ...............................
..................$50.00
..............$50.00 ( §91.25)
Administration Fees Associated with Meth. Lab Clean-up
......................... ...............................
Plus Costs Incurred for Clean -up ( §91.53)
.........$5,000.00 ( §91.45)
Chapter 93
Right -of -Way Usage Fees: ( §93.20)
Right -of -Way Excavating Permit or Street Breaking Permit ......$75.00 ( §93.20)
(Includes New Driveway(s))
Right -of -Way Excavating Permit/Existing Driveway Replacement$25.00
Obstruction Fee ................... ............................... ........................$150.00
Penalty/Fine work in ROW without securing permit ......... $300.00
Restoration Cost ................... ..........................Equal to City Cost
Deposit for restoration collected with permit per estimate of P.W. Director
Note Regarding Chapters 110, 112 -119
Initial license for Chapters 110, 112 -119 shall be pro -rated per quarter (not less than 1 quarter) and no
refunds will be made if the business should cease the licensed activity.
Chapter 110
Page 1 of 16
49
Adult Establishment License ............................ ......................$4,000.00 ( §110.08)
Application/Background Check .................... ........................$500.00
Chapter 111
Liquor Licenses:
3.2 Beer Permit — Special Events ...............
....... $35.00 plus $5.00 for each ( §111.08)
add'1 day
Application/Background Check (New Licensee) ..........$500.00
Off -Sale Liquor ....... ............................... ........................$100.00
Off -Sale Non - Intoxication Liquor .......... .........................$20.00
On -Sale Liquor:
Based on square footage
...........................
Minimum...........
Maximum..........
Brew Pub ................
On -Sale 3.2 Liquor ...............
Sunday Liquor License ........
Wine License .......................
....... ...........................$.60 per sq ft of interior
....... ...........................$.30 per sq ft for exterior
... ......................$2,500.00
... ...................... $4,000.00
.... ........................$500.00
.... ........................ $250.00
.... ........................$200.00
............................ $300.00
Chapter 112
Pawn Broker License .......................... ......................$2,000.00 ( §112.03)
Application/Background Check .................... ........................$500.00
Chapter 113
Transient Sales:
Application/Background Check ..................... .........................$80.00 ( §113.03)
PerDay ....................... ............................... .........................$10.00 (§ 113.03)
PerMonth ................... ............................... .........................$60.00 (§ 113.03)
Chapter 114
Tattoo, Body Piercing, Permanent Cosmetic Make -Up, Body Branding
and Body Painting Establishment License .... ........................$270.00 (§ 114.07)
ApplicationBackground Check ..................... .........................$80.00
Chapter 115
Sauna(s), Dayspa or Massage Business License ........................$270.00 ( §115.17)
Massage Therapist Certification .................... .........................$85.00 ( §115.32)
Application/Background Check ..................... .........................$80.00
Massage Therapist Renewal/Annual Certificate ...............$55.00 ( §115.32)
Chapter 116
Cigarette License -sale of tobacco products ........ .........................$85.00 (§ 116.04)
Application/Background Check ....................... .........................$80.00
Tobacco Violation (I" Violation ) ...................... ........................$250.00 ( §116.99)
(2ad Violation) ..................... ............................... ........................$500.00
(3m Violation) ...................... ............................... ........................$750.00
Chapter 117
Page 2 of 16
6111
Sale of Fireworks License ... ............................... ........................$100.00 ( §117.06)
Chanter 118
Rental License -2 Year Period ..... ............................... $110.00 for 1" unit/$25.00 per (§118.03)
unit thereafter within the
same structure
Rental Reinspection Fee (3 Visit). ............................................. $40.00 per unit
Chapter 119
Commercial Rubbish Collection License Fee .... ........................$300.00 ( §119.01, A 5)
Chapter 120
License for water and/or sewer service line installer ..............$100.00 /yr.
Chapter 121
Dance:
Single Event ..............
Yearly- Continuous ....
Chapter 130
Bingo Permit ...................
Chapter 150
Building Permits ..............
Plumbing Permits.
Electrical Permit Fees .......
......... ............................... $20.00 + Police Fees ( §121.02)
................. ........................$200.00 + Police Fees
........... .........................$20.00 ( §130.19)
...............See Exhibit `B"
...............See Exhibit "C"
...............See Exhibit "D"
Demolition Permit & Escrow:
Residential (not required for accessory bldgs. <120 sq. ft.) .$200.00 (§ 150.01)
Escrow ...................... ............................... ......................$2,000.00 or Letter of Credit
Commercial /Industrial .................. Valuation Based w/Minitnum
Of..................................................... ............................... $300.00
Escrow...................................................... ............................20% of Demo. Cost
Permit Surcharge ...................... ............................... Per State of MN
BuildingMove .................... ............................... ........................$500.00
Building Move Deposit (for street repairs and site restoration) .......$3,000.00
Chapter 152
Sign Permit Fee:
Wall- mounted sign ......... ............................... .........................$75.00
Free - standing sign (In addition to building permit) ...............$75.00
Chapter 153
Park Dedication Fees
Land Dedication ............................ ............................... ( §153.15)
At option of City-10% of Fair market Value of all property located in the proposed
development or $3,000 /unit (whichever is greater)
Commercial / Industrial ............................... .................$2,175.00 /acre
Page 3 of 16
51
Lot Split/Lot Combination ............... ........................$200.00 plus legal fees + park fees, if split
Preliminary Plat Fee — Application ............................ $500.00 + deposit of $100.00 /Lot or Unit
(City Review will cease if costs exceed fees and deposit is not replenished)
Chapter 156
Bridges in easement
Encroachment Agreement .................. ........................$100.00 + Recording Fees (§ 154.132)
Annual Insurance Monitoring & Inspection .. .........................$25.00
FencePermit ........................ ............................... .........................$60.00
In Easement — Requires Council Action and Encroach. Agr.$100.00 + Recording Fees
PUD Application Q156.251) ..... ............................... $500.00 + deposit of $100.00 /Lot or Unit
(City Review will cease if costs exceed deposit and deposit is not replenished)
Variance Application (§ 156. 310) ....................... ........................$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Conditional or Interim Use Permit Application ( §156.320) ......$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Rezoning Requests (§ 156.410) .......................... ........................$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Site Plan Review ................. ............................... ........................$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Comprehensive Plan Amendment - Applicant will pay all costs associated with amendment -
$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Chapter 155 -same as Chapter 156 procedure fees
Chapter 157
Fill Permit & Grading Permits . ............................... See Exhibit "E"
Site Maintenance Deposit/Erosion Control/Landscape/Sod/Driveway Escrow
................................................... ............................... $5,000 ( §157.15, B)(150.045 & (154.410)
(May substitute letter of credit)
Land Development Minimum ............... ......................$5,000.00
(Addressed in Developer's Agreement)
OTHER FEES:
Assessment Certificate ......... ............................... .........................$45.00
Base Map Updating Fee (New Plat) ........ ............................... $40.00/Lot (Developer's Agree.)
(Minimum of $500)
Page 4 of 16
52
Council Chamber Rental Must be non -profit organization — No Charge + Other Charges,
Organizational Structure Dependent
Security Deposit (City Policy - 08/05) ............ ........................$150.00
Filing Fees
Maps and Charts (24" x 36 ") ....
Non - Sufficient Funds/Returned Check.....
Notary Fees
On -Line Payment Convenience Fee
.....$2.00
...$15.00
... $30.00
$1.00 /item
.....$3.99 /transaction
Park Use Field Prep., Trash pickup, lighting, concession
facility, will be determined by P.W. Dir. (Min.
Deposit $100.00)
Photo Copies ......................................................... ...........................$.25 per page (one sided)
Public Works Labor & Equipment
Research Charge ........................
....................... ...............................
Special Event Permit ....................
.340.00 half hour minimum
$60.00 for each hour thereafter
..$50.00
Street Vacation Request ....................... ............................... $500.00 (review and hearing costs)
Section 2. The attached summary ordinance: Exhibit "F" "Summary of Ordinance for
Publication" is hereby adopted.
Section 3. These fees shall become effective on publication of the attached summary of
ordinance.
Adopted by the City Council this day of December,
........ Cost + 30%
Tom Wilharber, Mayor
ATTEST:
Teresa Bender, City Clerk
Page 5 of 16
53
EXHIBIT A
UTILITY FFES, CHARGES AND OTHER COSTS
Sewer trunk system fee (Residential Equivalent Unit) . ............................... $2,250.00 Q51.07)
Sewer Availability Charge (SAC / ............................... ............................... $2,365.00 ( §51.07)
Water (WAC)/frunk System Fee (Residential Equivalent Unit) ................ $1,800.00 ( §51.07)
Water Access Charge (Unassessed properties) ............ ............................... $6,350.00
Sanitary Sewer Access Charge (Unassessed propert ies ) ............................. $7,800.00
Storm Water Area Charge (Developer's Agreement) .05739 per square foot ( §51.11)
Residential - drainage area permit with building permit ... ............................... $350/Unit
CommerciaUlndustrial ........................................................... ............................... $.07 per square foot of building,
parking and other impervious surfaces
Water /Sewer Permit Fees ($51.07)
Service/Connection (Includes 2 inspection trips to site... .................. $75.00
TappingMain ...................................................... ............................... $50.00
Curb Stop Activation . ............................... .........................$75.00
Inspections (All) /each ................ ............................... ......................... $40.00
Reconnect after violation shut- off ............................. ......................... $40.00
Service Charges - Meters
Testing............................ ...............................
Water Meter Purchase or Deposit (651.05. H
Cost
3/4" Meter ......................................................... ...............................
$125.00 + 20 0 /0
1" Meter ............................................................ ...............................
$172.00 + 20%
Minor Repairs ................. ............................... ...........................Cost
+ 20%
Special and other sizes ............... ...............................
Cost plus Handling
(These Rates are Subject to Tax)
Water Test Fee
Water Usaae Rates ($51.02
Residential
$6.36 (711/06)
Water System Management Fee/Qtrly. Billing Period .......................
$21.00
Variable — Rate Per Thousand Gallons/Qtr. (0- 90,000) .......................
$2.00
Variable — Rate Per Thousand Gallons/Qtr. (90,001- 150,000) ............
$2.20
Variable — Rate Per Thousand Gallons/Qtr. (150,001 -XXX) ..............
$2.50
Commercial
Water System Management Fee /Qtrly. Billing Period .......................
$21.00
Variable — Rate Per Thousand Gallons/Qtr. (0- 500,000) .....................
$2.00
Variable — Rate Per Thousand Gallons/Qtr. (500,001 -XXX) ..............
$2.50
Sewer/Wastewater fee (quarterly) per REU
$65.00
Storm Water Management Fee (quarterly): ( §51.11)
Residential(Fixed) ....................................................... ............................... $12.00
Comm. / Industrial ( Fixed) ................... ............................... $0.00344/sq. ft impervious with minimum ... $12.50
Utihties/(Water /Sewer /Garbage Billing) Penalties & Late Fees
Residential/Commercial Penalty/Late Payment
Page 6 of 16
6% Qtrly On Delinquent Balance
54
Utilities/(Water /Sewer /Garbage Certification) .................. ............................... $50.00 ( §50.03)
Utility billing is billed on a quarterly basis for the previous three months
Use of Meter & Hydrant (51.09. J)
MeterRental ......... ............................... ........................$100.00
(3 days no charge if exceeds 3 days $100.00 per day)
....................................................................... ............................... $1,000.00Deposit
............................................................................ ............................... $25.00Connection Fee
.............................................................................. ............................... $4.00/1,000 Gallons
Page 7 of 16
55
EXHIBIT B
BURRING PERMIT FEES
TOTAL VALUATION
FEE
Accessory Structures Under 120 sq ft.
(Zoning Use Permit ) ......................... .........................$60.00
Easement Encroachment Agreement . ........................$100.00 + Recording Fees
(Requires Council Action — Not Allowed if exceeds 120 sq. ft.)
Basement (Finishing) (Plumb. & Mech. Included if Rough -In Complete)
............................ ............................... ........................$145.00
Pools greater than 5,000 gallons or side walls greater than 24 inches:
Inground........ ............................... ........................$345.00
Above Ground .............................. ........................$145.00
(Both plumbing and mechanical included)
RoobRe -Roof — 1 or 2 family only .. .........................$145.0
Siding (Lap, Wood, Metal, Vinyl & Composite)
I or 2 family only .............................. ........................$145.00
(Excludes Stucco, Brick & Other Masonry Products)
$1.00 TO $500.00 .............................. .........................$31.00
$501.00 TO $2, 000.00 ........................ .........................$31.00
For the first $500.00 plus $4.01 for
each additional $100.00 or fraction
thereof, to and including $2,000.00
$2,001.00 to $25, 000.00 ..................... .........................$91.00
For the fast $2,000.00 plus 18.38
for each additional $1,000.00, or
fraction thereof, to and including
$25,000.00
25,001.00 to $50, 000.00 .................... ........................$513.75
For the first $25,000.00 plus $13.26
for each additional $1,000.00 or
fraction thereof, to and including
$50,000.00
$50,001.00 to $100, 000.00 ................ ........................$845.20
For the first $50,000.00 plus $9.19
for each additional $1,000.00, or
fraction thereof, to and including
$100,000.00
$100,001.00 to $500, 000.00 ............. ......................$1,304.57
For the first $100,000.00 plus $7.35
for each additional $1,000.00, or
fraction thereof, and including
$500,000.00
$500,001.00 to $1, 000, 000.00 ........... .....................$4,244.57
For the first $500,000.00 plus
$6.24 for each additional
$1,000.00, or fraction
thereof, to and including
$1,000,000.00
$1, 000,001.00 and up ....................... ......................$7,361.49
For the first $1,000,000.00
plus $4.79 for each additional
Page 8 of 16
$1,000.00, or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours.....
(minimum charge — two (2) hours)..... 7: ...... $90.00 per hour
2. Reinspection fees assessed under provisions
of Section 305.8 ................................................. ............................... $70.00 per hour
3. Inspections for which no fee is specifically
indicated............................................................. ............................... $70.00 per hour
Plan Review = 65% of permit
Commercial/Industrial $500.00 deposit required when plan submitted for review.
Page 9 of 16
57
EXHIBIT C
PLUMBING AND HEATING PERMITS
Plumbing Permits
A. The charge shall be five dollars ($5.00) for each plumbing fixture, device or connection to the
sewer or plumbing system, with a minimum charge of forty dollars and zero cents ($40.00)
B. For any alteration, repair or extension to an existing plumbing system, where the work is of
such a nature that the permit fee charge cannot be determined from the above schedule, the
permit fee shall be forty dollars ($40.00) first five - hundred dollars ($500.00) or fraction
thereof, plus fifteen dollars ($15.00) for each additional five- hundred dollars ($500.00) or
fraction thereof of the total market value of such alteration, repair or extension.
The charge for commercial, industrial or institutional building shall be:
Two percent (2 %) of the total cost of labor and materials of the heating,
ventilation and air conditioning work to be completed.
Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit
fees.
2. Mechanical Permits
The charge for a residential dwelling shall be twenty dollars and zero cents ($20.00) for each
of the following units but not to exceed $140.00. A minimum charge of forty dollars and zero
cents ($40.00):
• Main Gas Line Piping
• Gas Furnace
• Air conditioner
• Boiler
• Air Exchanger
• Gas Fireplace/Gas Log (Install in regular fireplace)
• Gas Boiler
• Gas Dryer
• Gas Stove /Range
• Wood Fireplace
• Duct Work
• Miscellaneous Mechanical Fixtures
• Gas Pool Heater
• Gas Wall Heater /Garage Heater
The charge for commercial, industrial or institutional building shall be:
Two percent (2 %) of the total cost of labor and materials of the heating,
Ventilation and air conditioning work to be completed.
Work commenced without first obtaining a permit shall be charged an investigative fee
equal to permit fees, in addition to normal permit fees.
Sprinkler/Fire Suppression system permits:
Single Family, Flat fee of $400.00
Fire Suppression Permit Minimum .............$75.00
Page 10 of 16
m
Other sprinkler /fire suppression permits. Contract cost of sprinkler /fire suppression system
times 3.25% (Includes plan review by Building Official and Fire Department).
All of the above stated fees are Subject to State of MN surcharge fees.
Page 11 of 16
59
EXHIBIT D
ELECTRICAL FEES
Individual/separate inspection (installation, replacement, alteration or repair) ........... ............................... $45.00
Services, generators, feeders to separate structures and other power supply resources:
1. 0 ampere to and including 200 ampere capacity .............................. ............................... $45.00
2. Each additional 100 amps or fraction thereof .................... ............................... an add'1$10.00
3. For services and circuits operating at over 250 volts .....................(Scheduled fee doubles)
Circuits, feeders, feeder taps, or sets of transformer secondary conductors:
1. 0 ampere to and including 30 ampere capacity ........ ............................... ..........................$8.00
2. 31 amps to 100 amps .................................................................... ............................... $10.00 ea.
3. Each additional 100 amps .................................................... ............................... an add') $5.00
One- Family dwelling and each dwelling unit of a two - family dwelling .................... ............................... $175.00
Up to and including 200 amps service (includes not more than three inspections)
Multifamilydwellings ................................................................................................ ............................... $100.00
Each existing circuits or feeders reconnected to replacement panels (new or extended circuits or feeders at the
abovefees) ................................................................................. ............................... ..........................$3.00
Electrical supply for each manufactured home park lot ...................... ............................... .........................$45.00
Recreational vehicle site, electrical supply equipment ..................... ............................... .........................$10.00 ea.
Street, parking lot or outdoor area lighting standards .................................................... ............................... $8.00
Transformers for light, heat and power:
I. Up to and including 10 kilo -volt amps ................ ............................... .........................$20.00 ea.
2. Over 10 kilo -volt amps ........................................ ............................... .........................$40.00 ea.
Transformers and electronic power supplies for electric signs and outline lighting ...... ............................... $8.00
Swimming pool bonding inspection (each separate inspection) ................................... ............................... $45.00
(Bonding conductors and connections require an inspection before being concealed)
Retrofit modifications to existing lighting fixtures ................................................ ............................... $.50 /fixture
Transient Projects - Power supply fees as identified above, plus 1 hour ........................... ....................$90.00 /hour
Each attraction or concession inspection ...................................................................... ............................... $45.00
Special inspection or inspections not covered above the fee is $90.00 per hour plus mileage at the rate
established per the IRS.
Re- inspection fee when inspection is necessary to determine whether the unsafe conditions have been corrected
— a fee will be assessed by the inspector ...................................................................... ............................... $45.00
MinimumFee per Trip ................................................................................................. ............................... $45.00
*Electrical work commenced without filing the required permit, in addition to the permit fee, shall pay two
times the permit fee, not to exceed $1,000. *For purposes of interpretation, Minnesota Rules, Chapter 3800,
Page 12 of 16
.1
and the most recently adopted edition of the National Electric Code shall be prima facie evidence of the
definitions, interpretations, and scope of words and terms used.
Requests for Electrical Inspection (REI) with a fee of $250 or less expires 12 months from the Sling date. The
contractor must have the work completed within the 12 -month period or submit another REI that includes the
inspection fee for the uncompleted work. Inspection fees do not carry over from one REI to another.
Subject to State of MN surcharge fees.
Page 13 of 16
61
EXHIBIT E
LANDFILL, GRADING AND EXCAVATING PERMIT FEES
GRADING FEES
General. Fees shall be assessed in accordance with the provisions of this section or shall be as set forth
in the fee schedule adopted by the jurisdiction.
Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee shall be
paid at the time of submitting plans and specifications for review. Said plan review fee shall be set forth in
Table A33 -A. Separate plan review fees shall apply to retaining walls or major drainage structures as required
elsewhere in this code. For excavation and fill on the same site, the fee shall be based on the volume of
excavation or fill, whichever is greater.
Grading Permit Fees. A fee for each grading permit shall be paid to the City as set forth in Table A33 -B.
Separate permits and fees shall apply to retaining walls or major drainage structures as required elsewhere in
this code. There shall be no separate charge for standard terrace drains and similar facilities.
TABLE A33 -A GRADING PLAN REVIEW FEES
50 cubic yards (38.2 m3) or l ess ............................................................ ............................... No Fee
51 to 100 cubic yards (40 m3 to 76.5 m3) ............................................. ............................... $37.01
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) ................................... ............................... $58.28
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) .......................... ............................... $77.57
10,001 to 100,000 cubic yards (7646.3 to 7645.5 m3) - $77.57 for the first
10,000 cubic yards (7645.5 m3), plus $38.59 for each additional
10,000 cubic yards (7645.5 m3) or fraction thereof.
100,001 to 200,000 cubic yards (7645.6 m3 to 15,291.1 m3) - $424.86 for the
first 100,000 cubic yards (7645.5 m3), plus $20.87 for each additional
10,000 cubic yards (7645.5 m3) or fraction thereof.
200,001 cubic yards (15,291.2 m3) or more - $633.55 for the first $200,000 cubic
yards (15,291.1 m3), plus $11.42 for each additional 10,000 cubic years
(7645.5 m3) or fraction thereof.
Other Fees:
Additional plan review required by changes, additions or revisions to approved plans
(minimum charge - one -half hour) ....................................................... ............................... $79.54 per hour*
*Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision,
overhead, equipment, hourly wages and fringe benefits of the employees involved.
TABLE A33B - GRADING PERMIT FEES
0 to 100 cubic yards (40 m3 to 76.5 m3) ............................................... ............................... $60.00
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) - $60.00 for the first 100 cubic yards
(76.5 m3), plus $27.56 for each additional 100 cubic yards (76.5 m3) or fraction
thereof.
1,001 to 10,000 cubic yards (765.3 m3 to 7,645.5 m3) - $308.04 for the first 1,000
cubic yards (764.6 m3), plus $22.84 for each additional 1,000 cubic yards
(764.6 m3) or fraction thereof.
10,001 to 100,000 cubic yards (7,646.3 m3 to 7,645.5 m3) - $513.60 for the fast 10,000
cubic yards (7,645.5 m3), plus $103.95 for each additional 10,000 cubic yards
(7,645.5 m3) or fraction thereof.
100,001 cubic yards (7,645.6 m3) or more - $1,449.15 for the first 100,000 cubic yards
(7,645.5 m3), plus $57.49 for each additional 10,000 cubic yards (7,645.5 m3)
Page 14 of 16
W
or fraction thereof.
Other Inspections and Fees
1. Inspections outside of normal business hours ......................... ............................... $90.00 per hour
(minimum charge — two hours)
2. Reinspection fees assessed under provision of Section 1 08. 8 . ............................... $70.00 per hour
3. Inspections for which no fee is specifically indicated ............. ............................... $70.00 per hour
(minimum charge — one -half hour)
`The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference
between the fee paid for the original permit and the fee shown for the entire project.
**Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision,
overhead, equipment, hourly wages and fringe benefits of the employees involved.
Page 15 of 16
63
CITY OF CENTERVILLE
Anoka County, Minnesota
SUMMARY OF ORDINANCE # , SECOND SERIES
NOTICE IS HEREBY GIVEN that, on , 20 , Ordinance # , Second Series,
entitled "AN ORDINANCE ADOPTING A FEE SCHEDULE FOR 2012' was adopted by the City
Council of the City of Centerville, Minnesota,
NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance #_
Second Series the City Council has directed that a title and summary be prepared for publication pursuant
to Minn. Stat. 412.191, Subd 4.
NOTICE IS FURTHER GIVEN that a complete, printed copy of Ordinance #_, Second
Series is available for inspection by any person during regular office hours at the office of the City Clerk,
1880 Main Street, Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429-
3232.
NOTICE IS FURTHER GIVEN that the general purpose of the ordinance is to adopt fees and
charges for various purposes.
Section 1.
This section adopts fees and charges including fees related to garbage/utility account
certification, utility rates and charges, animal licensing, burning permits, fees for use of right -of -ways and
excavations in streets, fees for business licensing, fees and deposits related building activities, fees for
sign permits, development fees including fees in lieu of park dedications, planning and zoning fees, and
fees for services including supplying copies and maps, and fees for vacation of streets and easements.
Section 2.
This section authorizes this summary of the ordinance be published in lieu of the entire text of
the ordinance.
Section 3.
This section provides that the ordinance is effective on publication of this summary.
NOTICE IS FURTHER GIVEN that the City Council has by at least a 4/5 vote, approved this
Public Notice.
APPROVED this day of
CITY OF CENTERVILLE
ATTEST:
Tom Wilharber, Mayor
Teresa Bender, City Clerk
Publishedin on 20
Page 16 of 16
64
MEMORANDUM
To: Mayor & City Council
From: Dallas Larson, City Administrator, and Kurt Glaser, City Attorney
Date: December 5, 2011
RE: Clearwater Creek Estates — modification of financial security requirements of development
agreement with City
Recommendation:
Staff recommends granting the Hanzals' request to release some of its financial security as
required by their development agreement with the City on the condition of granting the City the right to
enforce the terms of the development agreement against new owners of lots in Clearwater Creek
Estates. Staff recommends that the Council reduce the Hanzal's financial security in the amount of
$34,164.00, and that the Council enter into the attached Agreement.
Discussion:
Given the effect of the economic downturn on housing construction within the City, it is in the
City's best interests to assist Developers where possible. The Hanzals' recent request to modify the
financial security requirements of their development agreement is a good example where the City can
make reasonable accommodations to help reduce the carrying cost of undeveloped properties. The
economy has greatly increased the amount of time undeveloped will remain on the market — and this
increases costs to developers. This increased time on the market can also lead to problems for the City.
As properties remain vacant or undeveloped, irresponsible developers may not maintain their
property. Properties sold by the developer to 'investment' buyers still present the same potential
problems to the City once construction finally begins. Accordingly, any change to a developer's financial
security requirements cannot increase the financial risk to the City. In the question presented by the
Hanzals (where they sold lots to buyers who will hold them for 'investment' instead of immediately
building homes) Staff considered several factors before reaching its conclusion that some lower amount
of financial security would be appropriate in the Hanzals' case. This conclusion is not universal for all
developers who may seek a similar reduction. The principals considered in the Hanzals' case could be
used in the future if other developers seek relief from the City. Those principals where:
• Of the six lots originally part of this development, four remain undeveloped.
• Of the constructed lots, one lot is owned by the developer (Hanzel) while another is a fully
constructed 'spec' home currently rented out by the developer.
• Three undeveloped lots have been sold to 'investment' buyers / owners.
• One undeveloped lot is owned by the developer.
• The three investment owners are bona fide buyers who are creditworthy.
• Two of the three investment owners purchased lots with a goal of eventually constructing a
home for themselves and not another buyer.
• The three investment owners are subject to the City's development agreement with the
developer.
• By entering into the attached Agreement, there is low risk to the City for partial release of
developer's security because covenants connected to each lot sold to an investment owner
allow the City to enforce the development agreement or Code violations against them and /or
the developer.
• Keeping some amount of the developer's security gives the City a cash equivalent to draw on if
events necessitate enforcement against investment owners.
W.
• In theory, the City could require the investment owners to post financial security similar to that
required by the developer. This may prove unpractical because it could require litigation to
achieve this result.
• Developer granted City the right (or the 'option ") to enforce development agreement against
the investment buyers.
• The developer has no history of Code violations or violations of the development agreement.
KBG
M
Calculation of Security Requirements- I3anzal Development Agreement
CONSTRUCTION COSTS:
Cost of Developer Improvements, description:
a. Lot access - gravel & silt fencing
5 Lots @ $ 500.00 each
$ 2,500.00
d. Wetland protection markers
approximately 6 @$ 150.00 each
$ 900.00
e. Street sweeping
10 each @$ 250.00 each
$2,500.00
f. Flushing of storm sewers, once per year until
all lots are built upon
$1,000.00
g. Shade trees (balled and burlapped) 2 per
lot or 4 per comer lot (10 Total) @ $ 250.00 per tree $ 2,500.00
h. Grading/ Mitigation/ Erosion Control
$ 40,000
j. Final Grade /Sod 6 @ $ 3,500.00 per lot
$ 17,500
k. Grading and sodding of outlots and boulevards
2,000 sfx$0.50
$ 1,000.00
1. Install mailboxes 5 @$250
$ 1,250.00
M. Surveying, staking, setting of iron monuments
$ 5,000.00
Subtotal
Guarantee of Special Assessments (3 yrs Installments)
TOTAL COSTS
OTHER COSTS:
Additional requirements (50 %)
TOTAL PROJECT SECURITIES
Prepared by: Dallas Larson
$ 68,750.00
$ 65,000.00
$133,750.00
I1 -15 -11
1000
-0-
-0-
$ 1,000
1000
-0-
7000
$ 400
-0-
-0-
$10,400
$12,376
$22,776
$ 66,875.00 $11,388
$200,625.00 $34,164
67
ADDENDUM OF MODIFICATION
SUBDIVISION / DEVELOPMENT AGREEMENT
Clearwater Creek Estates
This document is an agreement to modify and/or add terms to the original Subdivision /
Development Agreement effective on July 21 2007, between, the City of Centerville (the
"City "), and Jeff and Laura Hanzal (the "Developer ").
Wherefore; The parties entered into a Subdivision / Development Agreement signed on
July 21 2007, (the "Original Agreement ").
Wberefore; The Developer has bound lots within Clearwater Creek Estates with a
"Declaration of Covenants, Conditions, and Restrictions ", effective February 29, 2008 (the
"Covenants ") on file with the Recorder of Anoka County, and binding those lots legally
described as Clearwater Creek Estates, Anoka County, Minnesota, Block 1, Lots: 1, 1A, 2, 2A, 3,
3A, 4, 5, 6, and 6A.
Wherefore; The Covenants include a provision which bind the lots and their owners to
the Original Agreement with the City.
Wherefore; The City agrees to reduce the amount of the Security required of the
Developer pursuant to the Original Agreement, and in the amount effective on December 1,
2011. By this document the City agrees to reduce the amount of Security by the amount of
$34,164.00.
Wherefore; The Developer agrees to grant the City all of its rights and privileges
contained in the Covenants, which the City may exercise in its sole discretion, and may exercise
as it deems necessary to enforce the terms of the Covenants, the Original Agreement or any
violation of law. This grant of rights and privileges shall be held jointly and in common with the
Developer and the City, and shall run with the land for the purposes stated herein.
Wherefore; The Developer agrees to not modify or rescind the Covenants; and this
prohibition shall be effective only so long as the Developer is bound by the terms of the Original
Agreement.
THE PARTIES MUTUALLY AGREE; That the exchange of valuable consideration set
forth in this document shall bind them in this modification to the Original Agreement. The terms
of this document are incorporated into the Original Agreement.
.•
SIGNATURE PAGE TO ADDENDUM OF MODIFICATION TO THE
SUBDIVISION/DEVELOPMENT AGREEMENT
CLEARWATER CREEK ESTATES
CITY OF CENTERVILLE
F.W
Thomas Wilharber, Mayor
AND
STATE OF MINNESOTA )
)ss.
COUNTY OF ANOKA )
Teresa Bender, Clerk
The foregoing instrument was acknowledged before me on this _ day of ,
2011, by Thomas Wilharber, Mayor, and by Teresa Bender, Clerk of the City of Centerville, a
Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority
granted by its City Council.
NOTARY PUBLIC
70
SIGNATURE PAGE TO ADDENDUM OF MODIFICATION TO THE
SUBDIVISION/DEVELOPMENT AGREEMENT
CLEARWATER CREEK ESTATES
DEVELOPER
BY:
Jeff Hanzal
BY:
Laura Hanzal
STATE OF MINNESOTA )
)ss.
COUNTY OF )
The foregoing instrument was acknowledged before me on this _ day of ,
2011, by Jeff Hanzal, and by Laura Hanzal, husband and wife as their free act and deed.
NOTARY PUBLIC
71
CITY OF CENTERVILLE
ANOKA COUNTY. MINNESOTA
ORDINANCE #
SECOND SERIES
AN ORDINANCE AMENDING CITY CODE REVISING REGULATION OF
DOGS AND OTHER ANIMALS
THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS:
Section 1 . The City Code Chapter 90 is hereby amended to read as follows:
90.01. DOGS AND OTHER ANIMALS.
A. Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings
ascribed to them in this subdivision, except where the context clearly indicates a different meaning:
Animal means all animals, whether wild or domestic, including but not limited to dogs and cats.
Animal control authority means the city, acting through its employees or officials, the police department, or any
person or organization appointed by city council for the purpose of enforcing this chapter.
Animal Control Officer means all employees of the police and public works departments, or any other person or
employee of an organization appointed by the city council for purposes of enforcing this chapter.
Animal shelter means any premises designated by the city council for the purpose of impounding or caring for
animals held under the authority of this chapter.
At large means an animal off the owner's premises and not under the control of the owner, a member of the
owner's immediate family, or person in control of the animal either by leash, cord or chain, or similar physical
restraint.
Farm animals shall mean those animals commonly associated with a farm, ranch or stable or performing work in
an agricultural setting. These animals shall include but are not limited to chickens, ducks, geese, horses, cows,
sheep, goats, pigs (including,Vietnamese pot - bellied pigs), and llamas.
Kennel means any place where four or more dogs over the age of six months are kept, owned, boarded, bred or
offered for sale.
Owner means a person who harbors, feeds, boards, possesses, keeps or has custody of an animal.
Pet shop means any establishment, whether non - profit or for profit, engaged in the business of breeding, buying,
selling or boarding animals of any species.
Veterinary hospital means any establishment maintained and operated by a licensed veterinarian for the diagnosis
and treatment of diseases and injuries of animals.
B. Animal licensing/Idenafication. Animals that are permitted in the city are not required to obtain a license,
Page 1 of 11
72
however all dogs over the age of six months shall have an identification tag affixed to a collar which indicates the
owner name, address and a contact phone number.
C. Licensing Pet Shops & Kennels. Pet shops and kennels shall require a license from the City. It is unlawful to
operate a kennel in any residentially zoned district. Pet Shops and kennels are permitted in certain zoning district
but require a conditional use permit.
D. License validity, fees. Licenses shall be issued as follows:
1. All fees will be established from time to time by ordinance or resolution of the city council. Licenses
may be issued at any time during a license period, provided that the fees set forth in this section shall be prorated
on the basis of the number of months remaining in any such period.However the, minimum fee shall be no less
than the licensing fee for a six month period. For this purpose fifteen days or more shall be construed a full
month. Application for license shall be filed on the appropriate forms provided by the city.
2. Kennel licenses. No kennel license may be issued or renewed unless the applicant has a valid
conditional use permit for the facility.
3. The commencement and ending period of licenses shall be set out in the ordinance or resolution that
establishes fees for such license. Licenses shall be valid for a period of two years.
E. Unlawful acts.
1. It is unlawful for any animal to defecate on public property or the private property of another, without
the owner or person in control of the animal immediately removing the excrement and disposing of it in a sanitary
manner.
2. It is unlawful for any animal to be in or upon any city park, street, sidewalk or trail property unless
the owner or person in control of the animal restrains it by a leash or the animal is housed in a portable crate or
kennel, and unless the owner or person in control of the animal has a bag or other receptacle for the collection and
proper disposal of the animal's excrement in their possession.
3. It is unlawful for any animal to be at large. An owner or person in control of the animal is responsible
under this chapter for any animal that is at large.
4. It is unlawful to possess more than three dogs, three cats, or three of any other type of animal or in
combination a maximum of four animals over the age of six months to be kept on any property in the city, except
in a location where a licensed pet shop or kennel is allowed or other exceptions as specifically set forth in this
chapter.
5. It shall be unlawful for any animal to habitually or frequently bark or cry; to frequent school grounds;
to chase vehicles; to molest or disturb any person if such person is not on the property of the owner or custodian
of such animal; or to molest, defile or destroy any property, public or private. It shall be the obligation and
responsibility of the owner or custodian of any animal in the city to prevent such animal from committing any act
which constitutes a nuisance.
6. It is unlawful for the owner or person in control of the animal to permit such unsanitary conditions on a
premises that the maintenance or keeping of the animal creates a danger to the public health, safety, or welfare or
odors are an annoyance to the public in the vicinity. Failure on the part of the owner or custodian to prevent their
animal from committing an act of nuisance shall be a violation of this section.
Exceptions. The provisions of 1 and 2 do not apply to a guide dog accompanying a blind person, a service
Page 2 of 11
73
dog accompanying a disabled person, or a dog engaged in police or rescue activity.
F. Seizure of animals.
1. The Animal Control Officer may seize animals for reasons specified in this chapter. The Animal
Control Officer shall immediately seize any potentially dangerous animal or dangerous animal if
a. The animal is not validly registered, the owner does not secure proper liability coverage, or
the animal is not sterilized within 14 days after the owner is provided notice of the animal's
designation; or
b. an animal is not otherwise maintained in a manner consistent with an order of the Animal
Control Officer.
2. If an owner of a dog is convicted of a crime for which the dog was originally seized, the court may
order that the dog be confiscated and destroyed in a proper and humane manner, and that the owner pay the costs
incurred in confiscating, confining, and destroying the dog.
G. Impoundment; notice to owner, disposition of unclaimed animals. Unrestrained animals may be taken by
any officer and impounded in an animal shelter. Impounded animals shall be kept for not less than five days
unless reclaimed by their owners. If the owner can be identified by registration, identification tag, or by other
means, the Animal Control Officer shall immediately, upon impoundment, notify the owner by telephone, mail or
personal contact of such impoundment. Animals not claimed by their owners within five days may be humanely
disposed of by any person or agency delegated by the city council to exercise such authority. Any animal which is
in the city that has been critically injured may be immediately and humanely euthanized by an Animal Control
Officer or by a veterinarian.
H. Reclamation; pound fees. Impounded animals may be reclaimed by their owners after payment is made to the
city of a pound fee, in addition to boarding and other costs. All fees in the city will be established from time to
time by ordinance or resolution of the city council, or such expenses as otherwise set by market rates where
establishing fees are not practical.
I. Alternative to impoundment; proceedings against owner. Notwithstanding other provisions of this section, if
an animal is found at large and its owner can be identified and located, such animal need not be impounded but
may, instead, be taken to the owner. In such case, however, proceedings may be taken against the owner for
violation of this chapter.
J. Female animals in heat. Every female animal in heat shall be confined in a building or other secure
enclosure, in such a manner that the female animal cannot come into contact with another animal, except for
planned breeding.
K. Care of and cruelty to animals. No person shall fail to provide any animal with sufficient food and water,
proper shelter and veterinary care when needed. No person shall beat, cruelly treat, torment or otherwise abuse
any animal or cause or permit any dogfight, cockfight, bullfight or other combat between animals or between
animals and humans. No person shall abandon an animal.
L. Quarantine of biting animals. Any animal which bites a person shall be quarantined for such time as may be
directed by the city. During quarantine the animal shall be securely confined. At the discretion of the police chief
the quarantine may be on the premises of the owner. However, if the police chief requires other confinement, the
owner shall surrender the animal for the quarantine period to an animal shelter or shall, at his own expense, place
it in a veterinary hospital.
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M. Destruction of animals suspected of being rabid. No person shall kill any animal suspected of being rabid
except after the animal has been placed in quarantine and the diagnosis of rabies made by a licensed veterinarian.
If a veterinarian diagnoses rabies in an animal in quarantine, then the animal shall be humanely euthanized.
N. Enforcement of section. The city council may from time to time appoint such persons as may be necessary to
assist in the enforcement of this section. Such persons shall have limited police powers only necessary for
enforcement of this section, and no person shall interfere or obstruct in the exercise of such powers. [Such person
may be appointed as a Reserve Officer to the police department for the purpose carrying out the duties set forth in
this section.)
O. Interference with Animal Control Officer or police officer. No person shall interfere with, hinder or molest
any Animal Control Officer or police officer in the performance of any duty, or seek to release any animal in the
custody of the Animal Control Officer or police officer except as provided in this chapter.
90.02. - WILD OR DANGEROUS ANIMALS.
A. Prohibited species. No person shall harbor, maintain or control any wild, dangerous, or non - domesticated
animal within the city. , Such animals shall include, but are not limited to, the following animals:
1. Any animal which possession is prohibited by state or federal law.
2. Any non - domesticated animal or species, including but not limited to the following animals:
a. Any non -human member of the family Primate (i.e., monkey).
b. Any cat of the family Felidae (i.e., tiger, bobcat), except domesticated cats known as Felis catus.
c. Any canine of the family Canidae (i.e., wolf, coyote), except domesticated dogs known as Canis
lupus familaris.
d. Any canine resulting from crossbreeding with a coyote or wolf.
e. Any snake of the family Viperidae (i.e., rattlesnake, cobra), or any snake of the family Boidae
(i.e., boa constrictor, python).
f. Any carnivorous reptile (i.e, alligator, crocodile, gila monster).
g. Any poisonous or stinging insect (i.e., scorpion).
h. Any skunk, whether captured in the wild, domestically raised, descented or not descented,
vaccinated against rabies or not vaccinated against rabies.
i. Any raccoon, opossum, porcupine or badger.
j. Any bear.
3. Other animals. Any other animal which by its size, vicious nature or other characteristics which are
inherently dangerous to human beings; any other animal which is commonly considered wild and not
domesticated; or that because of its odors, cries or similar characteristics is not compatible with urban living.
4. Any animal, including dogs known as Canis lupus familaris, that meets the definition of a dangerous
animal contained in this chapter and is not otherwise permitted by this chapter.
B. Licensing Honey Bees. Notwithstanding other provisions of this chapter, a person may keep honey bee
colonies on any premises after first obtaining a license as provided in this subsection. No license shall be issued
except in compliance with this section.
1. Lot size shall be a minimum of one -half acre,
2. No more than two honey bee colonies shall be allowed,
3. Hives shall be setback from property lines a minimum of 25 feet,
4. Applicant must document at least 16 hours of training in beekeeping, and
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5. The colony shall be maintained in good order and not be a nuisance to any member of the public.
C. Compliance with section. Anyone keeping or maintaining any animal prohibited by this chapter as of January
1, 2012, has 30 days in which to comply with the provisions of this section. Extensions beyond 30 days may be
granted by the city council in its sole discretion for animals that have been previously permitted by the city.
90.03 FARM ANIMALS.
Farm animals shall only be kept in an agricultural district of the city or on a residential lot of at least ten acres
in size, and provided that no animal shelter shall be within 300 feet of an adjoining piece of property. Animal
feedlots as defined in MN Rule 7020.03 are prohibited.
90.04 DISEASED ANIMALS- DISEASE CONTROL.
A. Keeping of diseased animal. No person shall possess an animal which is diseased such that it is a danger to
the health and safety of other persons. Possession of a diseased animal includes but is not limited to personal
possession or possession on one's premises. Only a licensed veterinarian may harbor a diseased animal for either
medical or treatment purposes.
B. Confinement. Any animal reasonably suspected of being diseased and presenting a threat to the health and
safety of the public may be apprehended and confined as directed by an Animal Control Officer. The officer shall
have a qualified veterinarian examine the animal. If the animal is found to be diseased in a manner so as to be a
danger to the health and safety of the city, the officer shall cause the animal to be euthanized and shall properly
dispose of the remains. Reasonable efforts will be made to notify the owner or keeper of the animal prior to the
euthanasia. The owner will be liable to pay the cost of maintaining and disposing of the animal, plus the costs of
any veterinarian examinations.
C. Release. If the animal, upon examination, is not found to be diseased within the meaning of this section, the
animal shall be released to the owner upon payment of the costs associated with the examination.
D. Vaccination of animals. No person shall keep any animal over six months of age within the city limits
without having obtained a certificate from a qualified veterinarian showing the animal has a current rabies
vaccination. The owner may affix a permanent tag to the collar of a dog or cat, which tag shall show the
expiration date of the rabies vaccination. The owner may choose not to put a rabies tag on a dog or cat but must
be able to prove the animal has a current rabies vaccination by presenting a rabies certificate.
90.05 -90.09 RESERVED
90.10 Dangerous and Potentially Dangerous Animals.
A. Definitions.
1. Dangerous Animal. An animal which has:
a. Without provocation by a victim, inflicted substantial bodily harm on a human being on public or
private property;
b. Killed a domestic animal without provocation while off the owner's property; or
c. Been found to be potentially dangerous, and after the owner has notice that the animal is potentially
dangerous, the animal aggressively bites, attacks or endangers the safety of humans or domestic animals.
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2. Potentially Dangerous Animal. An animal which has:
a. When unprovoked by a victim, bites human or domestic animal while on public or private property.
b. When unprovoked, chases or approaches a person, including a person on a bicycle, upon the streets,
sidewalks or any public or private property, other than the animal owner's property, in an apparent attitude of
attack; or
c. Has the known propensity, tendency or disposition to attack while unprovoked, causing injury or
otherwise threatening the safety of humans or domestic animals.
3. Proper Enclosure. Securely confined indoors or in a securely locked pen or structure suitable to prevent
the animal from escaping and to provide protection for the animal from the elements. A proper enclosure
does not include a porch, patio or any part of a house, garage or other structure that would allow the
animal to exit of its own volition or any house or structure in which windows are open or in which door or
window screens are the only barriers which prevent the animal from exiting. The enclosure shall not
allow the egress of the animal in any manner without human assistance.
4. Provocation. "Provocation" or "provoked" means an act that an adult could reasonably expect may cause
an animal to attack or bite. No act by a child that causes an animal attack or bite is provocation under this
ordinance.
B. Designation as Potentially Dangerous Animal.
The Animal Control Officer shall designate any animal as a potentially dangerous animal upon receiving evidence
that the animal has committed an act meeting the definition of a "potentially dangerous animal."
1. When an animal is declared potentially dangerous, the Animal Control Officer shall order the immediate
imposition of the following conditions:
a. The owner of an animal designated as potentially dangerous must have a microchip implanted in
the animal for identification, and the name of the microchip manufacturer and identification
number of the microchip must be provided to the Animal Control Officer. If the microchip is not
implanted by the owner, it may be implanted by the Animal Control Officer. In either case, all
costs related to purchase and implantation of the microchip must be bome by the animal's owner.
b. The owner must provide and maintain a proper enclosure for the potentially dangerous animal.
c. If the animal is a dog and is outside the proper enclosure the dog must be muzzled, restrained by a
substantial chain or leash (not to exceed six feet in length), and under the physical restraint of a
person 16 years of age or older. The muzzle must be of a design as to prevent the dog from biting
any person or animal, but will not cause injury to the dog or interfere with its vision or
respiration.
d. In addition, the owner of an animal declared potentially dangerous shall annually register the
animal with the City and be issued a Certificate of Registration stating that the animal is
potentially dangerous. The owner shall pay the City the current registration fee as established by
ordinance or resolution.
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e. The City may order any additional conditions which it fords just and appropriate to protect public
safety and welfare from the dangerous nature of the animal.
C. Designation as Dangerous Animal. The Animal Control Officer shall designate any animal as a dangerous
animal upon receiving evidence that the animal has, committed an act meeting the definition of a "dangerous
animal."
1. Authority to Order Destruction. The Animal Control Officer, upon dete that an animal is
dangerous hereunder, is authorized to order the destruction of animal. An order for destruction can only
occur if one or more of the following acts occurred:
a. The animal is dangerous as demonstrated by vicious attack, an unprovoked attack, an attack
without warning, attack with multiple bites, or multiple attacks, or where more than one animal
participated in the attack; or
b. The owner of the animal has demonstrated an inability or unwillingness to control the animal in
order to prevent injury to persons or other animals.
2. Dangerous Animal Registration Requirements. If the Animal Control Officer does not order the
destruction of an animal that has been declared dangerous, an order for the following conditions shall be
immediately imposed:
a. That the owner provides and maintains a proper enclosure for the dangerous animal;
b. Post the front and the rear of the premises with clearly visible warning signs, including a warning
symbol to inform children that there is a dangerous animal on the property;
c. Provide and show proof annually of public liability insurance in the minimum amount of
$300,000.00;
d. If the animal is a dog and is outside the proper enclosure, the dog must be muzzled, restrained by
a substantial chain or leash (not to exceed six feet in length), and under the physical restraint of a
person 16 years of age or older. The muzzle must be of a design as to prevent the dog from biting
any person or animal, but will not cause injury to the dog or interfere with its vision or
respiration;
e. The animal must have an easily identifiable, standardized tag, identifying the animal as
dangerous, affixed to its collar at all times;
f. The owner of an animal designated as dangerous must have a microchip implanted in the animal
for identification, and the name of the microchip manufacturer and identification number of the
microchip must be provided to the Animal Control Officer. If the microchip is not implanted by
the owner, it may be implanted by the Animal Control Officer. In either case, all costs related to
purchase and implantation of the microchip must be borne by the animal's owner;
g. An owner of a dangerous animal must renew the registration of the animal annually until the
animal is deceased. If the animal is removed from the jurisdiction, it must be registered as a
dangerous animal in its new jurisdiction;
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h. An owner of a dangerous animal shall sterilize the animal at the owner's expense. If the owner
does not have the animal sterilized within 30 days, the animal control authority shall seize the
animal and have it sterilized at the owner's expense; and
i. The City may order any additional conditions which it finds just and appropriate to protect public
safety and welfare from the dangerous nature of the animal.
D. Procedure For Animal Designation. The Animal Control Officer, after having made findings, designations,
or issued orders under this ordinance shall proceed as follows.
The Animal Control Officer shall cause one owner of the animal to be notified in writing or in person of
any findings, designations or orders relating to the animal. This notice shall contain a statement of
reasons describing the facts used to make a designation or order by the Animal Control Officer. The
notice shall also describe the owner's right of appeal to the City. Written notice shall be sent by
certified mail to the last known address of the owner as determined by animal license records or the
location of an attack. If no owner can be ascertained, the animal shall be destroyed.
2. An owner shall be given fourteen (14) days to appeal a designation or order by requesting a hearing
before the City Council. If no appeal is filed within the requisite time period, the designation or order
issued against the animal will stand and shall remain in effect for the life of the animal.
If an owner timely files an appeal from a designation or order of the Animal Control Officer, the
hearing shall be held before the City Council which shall set a date for the hearing not more than three
weeks after demand for the hearing. The City Council may delegate this hearing to be heard before a
designated hearing officer. The records of the Animal Control Officer or any government agency shall
be admissible for consideration during the hearing without further foundation. A copy of these records
shall be made available to the owner at least one week before the hearing. The City shall notify any
victim of an attack by the animal of the hearing date and time.
4. During the hearing, a finding by the Animal Control Officer shall be presumed correct but is subject to
review. After considering the evidence and statements of the parties, the City Council or hearing officer
shall make findings of fact on issues properly before it on appeal, and may sustain, modify or rescind a
designation or order made by the Animal Control Officer.
5. Where appropriate to effectuate an order of the Animal Control Officer appealed to the City, the City
Council or hearing officer may order the Animal Control Officer to immediately take the animal into
custody pending the outcome of the appeal. After appeal, if the animal is ordered into custody for
destruction, the owner shall immediately make the animal available to the Animal Control Officer, and
at the owners request and expense, destruction shall be stayed for fourteen days.
6. No person shall harbor an animal after it has been found to be dangerous and ordered into custody for
destruction.
7. The animal owner shall bear all of the costs of these proceedings, board and care for an animal taken
into custody, and other related expenses incurred by the City.
E. Exemptions to Animal Designation. Animals may not be declared potentially dangerous or dangerous if the
threat, injury, or damage was sustained by a person:
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Who was committing, at the time, a willful trespass or other tort upon the premises occupied by the
owner of the animal;
2. Who was provoking, tormenting, abusing, or assaulting the animal or who can be shown to have
repeatedly, in the past, provoked, tormented, abused, or assaulted the animal; or
3. Who was committing or attempting to commit a crime.
F. Rental Property - Disclosure Required. A person who owns a potentially dangerous animal or a dangerous
animal, and will reside in rental property must disclose whether such an animal will be kept on the premises for
any period of time. The animal owner must notify the rental property owner that a designated animal will be kept
on the premises and shall also disclose all conditions imposed by the City related to that designation. This
disclosure must occur immediately upon an animal designation imposed by the City, or before the animal owner
enters into a lease or begins residing at such a premises. Proof of this disclosure must occur before the owner's
animal registration with the City will be granted or renewed.
G. Stopping an Attack. If any police officer or Animal Control Officer is witness to an attack by an animal upon
a person or another animal, the officer may take whatever means the officer deems appropriate to bring the attack
to an end and prevent further injury to a victim.
H. Notification of New Address. The owner of an animal which has been identified as dangerous or potentially
dangerous shall notify the Animal Control Officer in writing if the animal dies or is to be relocated from its
current address or given or sold to another person. The notification shall be given in writing within 30 days of the
death or at least 14 days prior to the relocation or transfer of ownership. The notification shall include the current
owner's name and address, the relocation address and the name of the new owner, if any.
I. Animals Transported Into The City. No person shall bring into the City an animal which has previously been
declared by another jurisdiction to be dangerous. No person shall bring into the City an animal which has
previously been declared by another jurisdiction to be potentially dangerous, without first securing a permit from
the City to register the animal. The City may seize and destroy, at the owner's expense, any animal brought into
the City in violation of this provision.
J. Attack By An Animal. It shall be deemed an unlawful act by any animal owner in the event their animal
inflicts or attempts to inflict bodily injury upon any person or other animal. The owner is held strictly liable for
the actions of its animal whether or not the owner is present. This section shall not apply to an attack by a dog
under the control of an on-duty law enforcement officer or to an attack upon an uninvited intruder who has
entered the owner's home.
K. Dangerous Animal or Potentially Dangerous Animal, Designation Review. In accordance with State law,
beginning six (6) months after an animal is declared a potentially dangerous animal or dangerous animal; an
owner may annually request that the animal control authority review the designation. The owner must provide
evidence that the animal's behavior has changed due to the animal's age, neutering, environment, completion of
obedience training that includes modification of aggressive behavior, or other factors. If the animal control
authority finds sufficient evidence that the animal's behavior has changed, the authority may rescind designation
or modify the conditions of an order imposing conditions related to a designation. The request shall be considered
in the same manner as an appeal from designation of the Animal Control Officer.
90.11 SUMMARY DESTRUCTION.
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FM
Whenever an Animal Control Officer or police officer determines that any animal presents an immediate threat to
the safety of any person, after making reasonable attempt to impound the animal, the officer is hereby authorized
to destroy the animal in the interests of public safety.
90.12 -90.89 RESERVED
90.90 Civil Actions. In addition to the other remedies and penalties provided in this chapter, city officials, after
approval of the city council, are authorized to file appropriate civil actions for a temporary restraining order,
temporary injunction or permanent injunction against any person violating this section. These civil remedies and
penalties do not bar criminal prosecution.
90.97 Applicability. Nothing in this chapter is intended to supersede state law, or the specific requirements
found in Minnesota Chapter 347.50 to 347.56. It is the intention of the city to more precisely regulate dangerous
animals.
90.98 Penalty for Kolation. Any person who shall violate the provisions of this chapter shall be guilty of a
misdemeanor, with two exceptions:
a. License violations shall be charged as a petty misdemeanor if the violator has no similar offenses in
the preceding three months.
b. Provisions of this chapter governing potential dangerous animals and dangerous animals shall be
guilty of a misdemeanor unless otherwise specified as a gross misdemeanor under State law.
90.99 Continuing Violations. Each day on which the violation continues shall constitute a separate violation
Section 2 : Effective Date: This ordinance shall be effective immediately upon its passage and
publication of the attached summary according to law.
SECTION 3. Summary for Publication. The attached "Exhibit A" entitled Summary of Ordinance
Second Series, is hereby adopted and is hereby ordered to be published in the official paper.
PASSED AND DULY ADOPTED this day of , 2011 by the City Council of the
City of Centerville.
Tom Wilharber, Mayor
ATTEST:
Teresa Bender, City Clerk
Page 10 of 11
1.111
EXHIBIT A
Summary of Ordinance _, Second Series
Notice is hereby given, that on , 2011, Ordinance Number _, Second
Series, entitled "AN ORDINANCE AMENDING CITY CODE REVISING REGULATION
OF DOGS AND OTHER ANIMALS" was adopted by the City Council of Centerville,
Minnesota.
Notice is further given that due to the lengthy nature of the ordinance, the City Council has
directed that this title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd. 4.
Notice is further given that a complete printed copy of the ordinance is available for inspection
by any person during normal business hours of the City Clerk, 1880 Main St., Centerville, MN, or will
be mailed to anyone requesting it by telephone (651) 429 -3232.
Notice is further given that the general purpose of the ordinance is to amend the code to revise
regulation of dogs and other animals.
Section 1. This section contains the text of a revised Chapter 90.
90.01 Dogs and Other Animals
A. Contains Definitions
B. Provides that animals are not generally required to be licensed.
C. Requires licensing of pet shops and kennels.
D. Provides for fees to be charged.
E. Specifies unlawful acts.
F. -O Allows seizure, quarantine and impoundment of certain animals
90.02 Wild or Dangerous Animals
A. Prohibits certain species of animals from being kept in the city.
B. Regulates keeping of honeybees.
90.03 Restrictss keeping of farm animals to large parcels.
90.04 Regulates keeping of diseased animals and requires certain vaccinations.
90.10 Provides the means of identifying and regulating dangerous and potentially
dangerous animals.
Section 2. This section provides that the effective date shall be upon publication of this
summary.
Notice is further given that the Council has by a 4/5 vote approved this public notice on the
day of , 2011.
Teresa Bender, City Clerk
Published in the Citizen on .2011.
Page 11 of 11
EN
DISCUSSION DRAFT DRAFT DISCUSSION DRAFT
12/8/2011
CITY OF CENTERVILLE
ANOKA COUNTY, MINNESOTA
ORDINANCE #
SECOND SERIES
AN ORDINANCE AMENDING CITY CODE, CHAPTER 111,
THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS:
Section 1 . City Code Chapter l 11, Section 111.07, is hereby amended by inserting a new
section J as follows:
(.n Brew Pub On -Sale Intoxicating Liquor or On -Sale 3.2 Percent Malt Liquor
Licenses. Brew Pub on -sale intoxicating liquor or on -sale 3.2 percent malt liquor licenses
may be issued, with the approval of the Commissioner of Public Safety, to brewers who
operate a restaurant in their place of manufacture and who meet the criteria established at
M.S. §340A.301, as it may be amended from time to time. Sales under this license at on-
sale may not exceed 3,500 barrels per year.
Section 2 : Effective Date: This ordinance shall be effective immediately upon its passage
and publication according to law.
PASSED AND DULY ADOPTED this day of , 2011 by the City
Council of the City of Centerville.
Tom Wilharber, Mayor
ATTEST:
Teresa Bender, City Clerk
m
Memo
TO: Honorable Mayor & Council Members
FROM: Staff
SUBJECT: Annual Renewal of Liquor Licenses & Tobacco Licenses - 2012
DATE: December 8, 2011
All currently licensed establishments have submitted their renewal documents, insurance
certificates, property taxes and utilities are paid to day and appropriate fees. The
Centennial Lakes Police Department has completed their review and staff is placing them
on your agenda for consideration.
Due to the felony status of Mr. Montain, an agreement similar to last year's agreement
has also been provided to you for consideration. The Administrator can review items that
may have been added or clarified from last year's agreement.
RE
MEMORANDUM
TO:
Paul Montain / Trio Inn
FROM:
City of Centerville
DATE:
December 14, 2011
RE:
Conditions for 2012 liquor licenses issued to Paul Montain & Trio Inn
On December 14, 2011, the Centerville City Council approved the renewal of on -sale and
off -sale liquor licenses for 2012 for Paul Montain / Trio Inn. Renewal and operation of those
licenses were subject to conditions set forth by the City Council. Those license conditions are
stated in this memorandum and are in addition to any other conditions required by law. The
Licensee, and any Responsible Parties of the Licensee, must acknowledge the license conditions
and accept responsibility for meeting the license conditions.
As a condition of holding liquor licenses (on -sale and off -sale) for 2012, the licensee and
any responsible party of the licensee must meet the following conditions:
a. Licensee to provide City with quarterly reports regarding financial status of the
bar, its parent company and owners. Financial reporting must be compiled by an
independent party (Licensee's Certified Public Accountant) and in a form as
approved by City staff such reports must be filed within 45 days of the close of
the quarter, thus May 15, August 14, November 14 and February 14.
b. Licensee must abide by outstanding Court orders. City Attorney to monitor.
C. Must immediately report (within 48- hours) notice of probation violation, change
in the licensee's status on probation, or failure to abide with outstanding Court
orders.
d. Any significant changes in the licensee's financial status or failure to abide by
outstanding orders from the Courts will be grounds for a public hearing for
immediate license revocation by the City.
e. Licensee to reimburse City within 30 days of billing for monitoring license
conditions.
f. Licensee must have a Responsible Party approved by City staff.
g. Responsible Party to oversee the Licensee's adherence to the license conditions
stated herein and immediately report (within 48- hours) any breach of the
conditions or violation of liquor law to the City.
h. With respect to liquor law and regulation, and as stated in the paragraph above,
the Responsible Party agrees to abide by the same and accepts those legal
responsibilities as if they are the Licensee.
Dated: Dated:
Signed:
Licensee Responsible Party
IVSTOW
Printed:
KR
tLl_
Stantec
October 20, 2011
Dallas Larson
City of Centerville
1880 Main Street
Centerville MN 55038
Stantec Consulting Services Inc.
2335 Highway 36 West
St. Paul MN 55113
Tel: (651) 636 -4600
Fax: (651) 636-1311
.# BonestrOD
Reference: Proposal to Update Surface Water Management Plan
Dear Mr. Larson:
We are pleased to submit this proposal for an update to the City of Centerville's Surface Water Management
Plan (SWMP). Presented below are details of our proposal.
Scope
The scope will entail the following tasks:
1. Update the 2004 SWMP
We will update the City's 2004 SWMP to address the following:
• Changes in land use and policies since the 2004 SWMP (largely reflected in the City's 2008
Comprehensive Plan)
• Changes in the built surface water system that have occurred since 2004
• Updates to the City's capital improvement plan
• Latest NPDES MS4 requirements
• Latest Rice Creek Watershed District requirements (as contained in their 2010 Watershed
Management Plan
• Comments in the October 13, 2011 letter to you from Kyle Axtell of the Rice Creek Watershed District
2. Prepare draft report for City staff review
We will prepare a draft report for City staff review. The outline of the report will be largely similar to the 2004
SWMP. We will then meet with City staff to receive review comments.
statttec
October 20, 2011
Page 2 of 2
Reference: Proposal to Update Surface Water Management Plan
3. Prepare draft report for Rice Creek Watershed District
Following City staff review, we will prepare a draft report for Rice Creek Watershed District review. The
revised draft will incorporate comments received from City staff. We will then meet with Rice Creek
Watershed District staff to receive review comments.
4. Prepare final report
Following Rice Creek Watershed District review, we will prepare a final report for approval by the Rice Creek
Watershed District and adoption by the City. As part of this effort, we will work through outstanding issues
with the District.
Schedule
We propose to complete the draft report for City staff review within 6 weeks of the notice to proceed.
Following the review meeting with City staff, we will prepare a draft report for Rice Creek Watershed District
review within two weeks. The time to prepare the final report for approval and adoption will be subject to the
level of Watershed District comments and cannot be accurately predicted at this time.
Compensation
We propose to complete Tasks 1 -3 on an hourly basis, not to exceed $7,000. Given uncertainty about the
level of effort needed to address Rice Creek Watershed District review comments, we propose to complete
Task 4 on an hourly basis at our existing billing rate schedule with the City. We estimate that this level of
effort could be $2,500.
We appreciate the opportunity to continue serving the City of Centerville in managing its water resources. If
you have any questions or comments about our proposal, feel free to contact me at the phone number below.
Respectfully,
STANTEC CONSULTING SERVICES INC.
Daniel J. Edgerton, P.E.
Senior Associate
Tel: (651) 604 -4620
Fax: (651) 636 -1311
Email: dan.edgerton @stantec.com
cc: Mark Statz
1 V iCCe 1880 Main Stwt, Cmten l%, 94WSS038
a ffi 1815 651429 -3232 o Pa; 651- 429 8629
December 8, 2011
To Mayor and Council:
Re: Meter Reading System
Last spring the Council authorized the installation of the new remote water reading
system on the fast portion of homes and businesses in Centerville. Those installations are
complete and operational. Staff would like to move forward with the next two phases of
meter read installations, such that the entire city is operational by the end of 2013. This
will automate the reading process and no longer require someone to walk from house to
house to secure meter reads.
Costs would continue to be paid from the Water Fund. Estimated cost for the meter
devices is about $65,000 for each of the two phases. Staff will install them during the
next several months between other work priorities. Seasonal staff may also be trained to
install the devices. In 2012 we will install the remote readers in homes south of Main
Street. In 2013, the work will shift north of Main in order to complete the balance of the
City.
Dallas Larson, City Administrator
12 - 2011'-- Formatted: Bottom: 0.88"
CITY OF CENTERVILLE Deletad: 09-09
PERSONNEL POLICIES
Successful public relations are a very important element in every City Employee's job. It is
important to be considerate, pleasant, prompt and brief in all dealings with the citizens of
the City of Centerville. The impression we make over the phone or in person, whether good
or bad, will be the one that the citizen will remember. It is the mission of the City of
Centerville to provide the highest quality service to Centerville residents and taxpayers in the
most effective, efficient manner possible. Proper adherence by all City Employees to these
policies will help attain that goal.
1. PURPOSE AND APPLICATION
1.1 Purpose
General The information in these personnel policies serve only as a general
reference to the City of Centerville's current policies and procedures. None of these
Hiles and policies constitutes a contract between the employee and the City. These
rules and policies are not a guarantee of continued or future employment or intended
to alter the employment at will relationship in any manner. Employees have the
right, with appropriate notice, to terminate their employment at any time, for any
reason or no reason, and the City retains a similar right, subject to any statutory or
constitutional restrictions placed upon it as a public employer. If at any time there is
a difference between a statement in these documents and source material, such as
plan documents, the source material that is current at that time will take precedence.
1.2 Scope
Application: This personnel policy applies to all City of Centerville Employees,
except the following:
A) Elected officials;
B) Consultants rendering professional service;
C) Members of City Boards, Commissions, and Committees (this Subsection
applies only to non- employee members of these City Boards, Commissions
and Committees);
D) Volunteers;
E) Persons engaged under a specific employment contract.
Collective Bargaining: All Employees covered by a collective bargaining
agreement entered into in accordance with the Public Employers Labor Relations
Act, Minnesota Statutes §179.61 — 179.77, and §179A.01 — 179A.25 shall be exempt
from any of these provisions which directly conflict with the language in the
bargaining agreement. ._- - - - -- - Ddleted:12- 09,2009
Page 1 of 51
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1
1.3 Authority
12,9-2011 -._ Dektw: o9 -09
Rights: The City reserves the right to operate and manage its affairs in all respects
in accordance with existing and future laws and regulations. These rights shall
specifically include, but not be limited to, the right to adopt, amend, repeal, interpret
or term rate the personnel policy and work rules without prior notice The City
reserves the right to make these changes retroactive or prospective. Amendments
shall be effective the day of adoption unless a different date is specified. The City
further reserves the right to make reasonable variations from this policy where the
City Council determines that a strict and literal application of the policy would cause
an undue hardship on the City, its Employees, or an individual Employee.
Interpretation: The City Administrator shall make initial interpretation of these
policies or decision on items not covered within these policies and such
interpretation will be binding unless modified or overturned by the City Council.
This policy supersedes any prior policies, representations or understandings and shall
be subject to all applicable State and federal Laws, as well as City Ordinances.
1.4 Equal Opportunity Employer
Non - Discrimination: The City of Centerville strives to provide full and equal
opportunities for every person in all areas related to employment, training,
promotion and compensation. No individual shall be discriminated against with
respect to compensation, terms, conditions or other privileges of employment
because of race, color, creed, religion, gender, age, national origin, sexual orientation,
marital status, veteran status, public assistance status, disability, or to any other group
or class against which discrimination is prohibited by State or federal law.
2. DEFINITIONS
The following words and terms shall have the meaning as defined hereto, unless the context
indicates otherwise.
Absent Without Leave: Any absence of an Employee from duty including any absence for
a single day or part of a day that is not authorized by a specific leave of absence or time off
under the provisions of this policy.
Anniversary Date: The month and day of initial hiring or promotion of a regular full-time
or regular part-time Employee.
Appointing Authority: The City Council or City Officer to whom the Council has
delegated authority to appoint personnel.
Benefits: Privileges or other compensation granted to Employees in the form of leaves of
absence, insurance, or pay received in lieu of accrued leave upon termination of
employment.
City: The City of Centerville
Deleted: 12-09,2009
Page 2 of 51
Adopted .2011
City Administrator: The City Administrator of the City of Centerville. 12, 2011 -- - -- - -- I Deleted: M - M
City Council: The City Council of the City of Centerville.
Compensatory Time: For exempt Employees, the same amount of time off work as the
employee has overtime hours worked. For non - exempt Employees, time off work at one-
and- one -half times the number of overtime hours worked.
Demotion: The change of an Employee's status to a position of having a lower pay range
rank or grade, and /or lesser responsibility than previously held.
Department: A branch of City administration with responsibility for one or several
assigned functions.
Department Head: The supervisor of a department.
Employee - Exempt: An Employee not covered by the overtime provisions of the federal
Fair Labor Standards Act.
Employee - intermittent: An at -will Employee who works occasionally or on -call for an
indefinite time, under the same terms and conditions as a temporary Employee.
Employee - Full -Time: An at -will Employee working at least 32 hours per week, who has
successfully completed a required probationary period, and serves in a position funded in the
approved City budget for a given fiscal year.
Employee - Non - Exempt: An Employee covered by the overtime provisions of the
federal Fair Labor Standards Act.
Employee - Pan -Time: An at -will Employee working less than 32 hours per week, who
has successfully completed the required probationary period and who is not eligible for
benefits, other than those mandated by state or federal law.
Employee - Regular. An at -will Employee who has successfully completed all stages of the
selection process including the training period and /or probationary period.
Employee - Seasonak A full-time or part -time at -will Employee whose appointment is
limited to a specific season of the year and is employed under the same tents and conditions
as a temporary Employee.
Employee - Temporary: A full -time or pan -time Employee who serves in a position on a
temporary basis where no benefit eligibility exists and no credit is given for seniority.
Employer - The City of Centerville
Hours Worked: Includes all hours that the Employee actually performs duties that benefit
the City, including: rest periods or breaks, meetings, training programs, travel between work
sites on a work day, time spent performing duties after hours or on weekends due to
emergencies (call backs) and any time performing duties outside the normal shift even if it is
. - ------ - - - - -- Dieted: tz os.zoos
not "authorized." - - - --�-------- ...- °- -- - --- ----
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job Classification: A group of positions sufficiently alike in duties, qualifications, authority
and responsibility to warrant the same job title, grade and pay schedule for all positions in
the group.
job Description: The written description of a job containing a title, a statement of duties,
authority and responsibilities of the job, and the qualifications and experience deemed
necessary and /or desirable for the satisfactory performance of the duties of the job.
Lay -Off The separation of an Employee from employment due to elimination of a
position; lack of funds or other reason determined by the City Council.
Performance Report: A review of an Employee's performance by the supervisor to
communicate an Employee's strengths or deficiencies, as well as expectations for
improvement.
Position: A specific job, calling for the performance of certain duties and having certain
responsibilities.
Probationary Period: A period of time at the beginning of employment (or the beginning
period of a promotion, transfer) that is designed as a trial period. The probationary period is
also considered a training period and is the last part of the selection process.
Promotion: An advance in position from one classification or grade to a higher
classification or grade.
Resignation: Employment termination initiated by the Employee who chooses to leave the
employment voluntarily.
Transfer: A movement of an Employee from one job class or position to another of
comparable class and pay range.
3. ORGANIZATION
3.1 Personnel Files
Employment File: The City Administrator or designee shall maintain a separate
employment file for each Employee. Each file shall contain a record of each
classification of each position the Employee has held with the City and shall also
contain a word of all personnel action regarding the Employee including
examination records, performance reports, disciplinary proceedings, demotions,
promotions, salary changes and any other document relevant to City employment.
3.2 job Description
General: The City will maintain a written description of each job containing a title, a
statement of duties, authority and responsibilities of the position, and the experience
and qualifications deemed necessary and /or desirable for the satisfactory
performance of the duties of the - position. ... These- descriptions -nall- normally -be_- Deleted: 12-09, 2009
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12 2 11 --- ---- ridded: 09.09
updated periodically, as duties or assignments change, or at the discretion of the City
Administrator.
3.3 Assignment of Work
Responsibility: Assignment of work duties and scheduling work is the
responsibility of the Department Head. It is recognized that jobs may change over
time to respond to the cbangiag needs of the organization.
3.4 Classification of job Duties
Responsibility- The classification of job duties, establishment of minimum
qualifications, and the maintenance of job descriptions and related records shall be
the responsibility of the City Administrator or designee.
Salary Range: Each job description shall be assigned a salary range based upon, but
not limited to, the following factors:
A) An evaluation of the knowledge, accountability, problem solving, abilities and
working conditions of the position;
B) The duties and rates of pay for other job classifications, whether comparable
or not;
C) The prevailing rates of pay for comparable positions in both public and
private employment in the appropriate labor market;
D) Financial and fiscal policies and considerations of the City, and other
pertinent economic factors.
Approval: Each fiscal year, the City Council shall review the pay plan and make
changes it determines are necessary. The City Council may modify salary ranges at
any time. The City Council shall adopt hourly rates of pay for all positions not
covered by the classification and pay plan.
Reclassification: Whenever a job has changed sufficiently so that it no longer fits
the description, the City Administrator or designee shall make recommendation to
the City Council regarding the appropriate action which could involve: reclassifying
the job to another existing job class; creating a new job class, updating the job
description, restructuring the job to fit an established or proposed class, or other
action as deemed appropriate.
4. APPOINTMENTS
4.1 Vacancies
General: Vacant positions that the City Council chooses to fill be filled on the
basis of a regular or temporary appointment and may be made on a full-titre or part-
time basis. ---------------------------------------------------- WNW! 12-09,2009
Page 5 of 51
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12$ I - Daletad: 09-09
Procedure: Vacancies may be filled by promotion of an existing qualified employee
or filled by hiring from outside as determined by the City Council..
Evaluation Method: Applicant qualifications will be evaluated in one or more of
the following ways: a rating of experience and training, a written test, an oral test or
interview, a performance or deduonstrative test, or other appropriate job- related
exam.
4.2 job Posting
Internal Posting: Position vacancies for regular full-time and regular part -time
positions will be posted on the official City bulletin boards in City Hall and the
Public Works budding in addition to, or in lieu of advertising externally. The posting
will specify the title, starting salary or range, the nature of the work to be performed,
how to apply, the dosing date for receiving applications, and other pertinent
information
4.3 Recruitment and Selection
Recrttitment The City Administrator or designee is responsible to manage the
recruitment process to assure compliance with federal and state laws as well as City
of Centerville practices. This includes approving all job postings, advertisements,
placing of job advertisements, addendums to the application and other recruitment
materials. The City Administrator or designee will meet with the appropriate
supervisor to determine the best methods for recruiting. All appointments shall be
made on the basis of merit and fitness for the position. Merit and fitness may be
determined by written, oral and /or other job - relevant examina as well as by
consideration of education, past experience and other job - relevant qualifications.
Announcement- When the City recruits a position externally, the position will be
advertised in selected newspapers, periodicals, newsletters and /or through direct
mailings at least ten (10) days in advance of the deadline for application.
Application Form: Applicants for initial hire or promotion must normally submit
written application materials setting forth their qualifications and such other
information as may be pertinent and required by the City. Unless otherwise
stipulated by the City Administrator, applications will not be considered complete
without the inclusion of a signed, official City of Centerville employment application
form.
Application Review: The City Administrator and /or the supervisor shall review all
applications and conduct job - relevant background reviews screening all applications to
determine candidate qualifications. Initial interviews may be conducted of the
applicants whose qualifications are best- suited for the position Any applicant not
meeting minimum qualifications required for the position shall be rejected for further
consideration.
`- ------ . Dddmd: 12-09,2tata
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12-2011 - Ddead: O9-09
Examina If an examination is requited for a position, the examina shall be
administered by the City Administrator or his /her designee at a time and place
established by the same. Upon receipt of the examina results, the City
Administrator or his/her designee shall notify each person taking the examina in
writing, of the results of the examina Examination scores will be adjusted in
accordance with the provisions of the Veterans Preference Act where applicable.
Disqualification of Application: An applicant may be rejected at any time if the
applicant fails to respond at any stage of the selection process.
4.4 Appointment Authority
Regular: The City Council is the Appointment Authority for the City of Centerville
and will make all full-time appointments, based upon the recommendation of the
City Administrator. The City Administrator shall submit a hiring recommendation
based on the interview results of eligible candidates to the City Council
Othen Appointments to budgeted part-time, seasonal, intermittent, and temporary
positions may be delegated to the City Administrator.
4.5 Temporary Appointments
General: If necessary to prevent interruption of service or inconvenience to the
public, the City Council may approve temporary appointments. A temporary
appointment may be made for a specified period of time or may be open - ended.
When the appointment is open -ended, the City Administrator shall determine the
ending date based on needs of the City, subject to Council approval. Temporary
appointments will normally be of duration of six months or less. Extension of this
maximum time period may be made on an exception basis if warranted by the needs
of the City and approved by the City Council. Appointees to temporary positions
will not be entitled to benefits.
4.6 Pre- Employment Medical Exams
Applicability: The City may determine that a pre - employment medical examination
is necessary to determine fitness for any City position. Where a medical examination
is required, the offer of employment shall be made contingent upon successful
completion of the medical exam If the City determines that pre- employment
medical exams will be required, they shall be required of all candidates who are
conditionally offered employment for a given job class.
Confidentiality: The information obtained during the medical exam shall be treated
in the same manner as for confidential medical records under the Nfirmesota Data
Practices Act and HIPAA regulations.
Exam: A licensed physician designated by the Employer shall conduct the exam
The physician conducting the exam shall be provided with a description of the duties
and responsibilities and other pet6nent.infotrnationabout .the - position _The- City._ - Dcland: 12.09,2008
Page 7 of 51
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1z9-2Qa,1, --- ----- f Deleted: 09--09
shall pay the cost of the exam. The physician shall notify the City Administrator
whether or not a candidate is medically able to perform the job.
4.7
4.8
Notification of Results: The City Administrator shall inform the candidates of the
results of their examination If a candidate is rejected for employment based on the
results, he or she shall be notified of this determination and may request further
explanation from the physician.
Employment of Minors
General: Employment of minors will be limited to the ages and conditions as
provided by the federal Fair Labor Standards Act (FiSA) and, where more
restrictive, State child labor laws.
Union Representation
Labor Relations Act: Relations between the City and its organized Employees are
guided by the Public Employment Labor Relations Act (PELRA) of 1971, as
amended. A copy will be [Wade available for Employees upon request. Joining a
union is not required for employment. However, under the Act, the Union may
require individuals in a represented b argaining unit who are not members of the
Union to contribute a "fair share fee."
4.9 Probationary Appointments
Purpose: The probationary period is an integral part of the selection process and
shall be utilized for observing an Employee's work and for training the Employee in
the work expectations, for assessing the Employee's abilities, skills, and interest, and
for rejecting any Employee whose performance does not meet the required work
standards. The first six (6) months of employment shall be considered an
Employee's probationary period except for exempt employees which shall be twelve
(12) months.
Duration: Probationary periods apply to new hires, transfers, promotions and
rehires. The Council, under special circumstances, may extend the ptobationary
period up to a maximum of six (6) additional months.
Termination during Probationary Appointment: The City Council, or the City
Administrator with approval of the City Council, may terminate an Employee
anytime, for any reason, during that Employee's probationary period. The Employee
so terminated shall be notified in writing of the reasons for the termination and shall
not have the right to appeal unless he or she is a veteran, in which case the procedure
prescribed in Minnesota Statute §197.46 shall be followed. Nothing in this
Personnel Policy shall be construed to imply that after completion of the
probationary period, an Employee has any vested interest or property right of City
employment.
Page 8 of 51
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-- Deleted: 12-08.2008
12'92011 Ddakod:09 -08
Demotion: Employees terminated during a probationaty period from a position to
which they were transferred or promoted may be reinstated to a position in the class
from which they were transferred or promoted, upon approval of the appointing
authority. If a position in that class is not open, the Employee may be placed on
leave of absence of up to twelve months without pay until such time as an
appropriate position is available. If no position is available within twelve months, the
option to reinstate shall be expired.
Completion of Probation Period: A performance evaluation will be completed
and reviewed with the Employee before the end of the probationary period The
City Administrator will notify the Council as to whether the Employee's
performance has been satisfactory or not, and whether the employment relationship
should be continued.
City Administrator: In the case of the City Administrator, the Council will evaluate
the Employee and determine whether or not to continue the employment
relationship. The evaluation of the City Administrator shall be in writing on a
performance review form.
Notification: If the notification indicates the Employee has successfully completed
the probationary period and employment will be continued, the Employee will
become a regular Employee within the meaning of this policy. The Employee's
length of service will be computed from the date of hire for the purpose of
calculating the term of probationary period.
4.10 Background Investigation
Upon the request of the City Administrator, the police department shall provide
certain criminal history data contained in the Minnesota Criminal Justice Information
System. The data to be provided must only be about finalists for City positions of
employment. The City Administrator must obtain the consent of the finalists before
requesting the data, but an applicant's failure to provide consent may disqualify the
applicant from the prospective position.
5. EMPLOYMENT STATUS CHANGES
5.1 Reclassification
General: A recommendation for an Employee to receive a reclassification will be
made on the basis of the job's content, resulting from significant changes in the kind,
difficulty, and /or responsibility of the work performed in the position. A
reclassification may warrant an increase or decrease in salary range. The City Council
must review all reclassification recommendations made by the City Administrator.
Reclassification will be approved only by the City Council.
Deleted: 12.09, 2009
Page 9 of 51
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12 ,A=. " -... - ndsted: 09.09
5.2 Promotioq ---------------------------------------------------------------------------- --------- ° date°`'
General: Vacancies may be filled by promotion of present Employees who meet the iormeued: Bullets and Numhe np
requirements established for the classification, when the City Council determines that
a promotion is in the best interest of the City.
5.3 Demotion
General: An Employee may be demoted if found unsuited for the present position
but may be expected to perform satisfactorily in a position of having a lower pay
range, rank or grade, and /or lesser responsibility than previously held. An Employee
may also be demoted if his /her position has been abolished or reclassified and
he /she cannot be transferred to a position of equal pay for which they are qualified
and suited.
.------------------------------------------------------------------._._......_...-------- ......---- --------------- - - - - -- Deleted ;I
5.4 Reduction of Workforce
General: If it is necessary to reduce personnel, temporary Employees and those
serving a probationary period in affected job classes will be separated before regular
Employees. Within each of these groups, the selection of Employees to be retained
shall be based on merit and ability as determined by the City Administrator, subject
to Council Approval.
Layoff: The City may lay off any Employee whenever such action is made
necessary by reason of shortage of work or funds, the abolition of a position, or
because of change in organization or other mason determined by the City Council.
Two weeks advance written notice of the lay -off shall be given when the need for the
layoff is foreseeable. An Employee may be transferred to another position if the
City Council determines that such Employee is qualified and a position is available.
When a layoff occurs in a job classification in which more than one Employee
serves, qualification and job performance as determined and applied by the City
Council shall be the basis for determining which Employees are laid-off unless
otherwise requited by law.
Not Disciplinary Action: The suspension and dismissal procedures outlined in
Section 17, Discipline, of these policies shall not apply to separation covered by
reduction in force.
6. COMPENSATION AND WORK HOURS
6.1 General Policy
Wages: All Employees of the City shall be compensated according to wage
schedules or salaries as determined annually by the City Council upon the
recommendation of the City Administrator. The Council may change or modify the
wages or salary of any job class at any time for budget reasons.
Starting Wage: Initial appointments to full -time positions will normally be made at
the adopted wage for the applicable job - cuss: -- Ecceptionr - msy - be - made Yo the WOW: 12-M. 2009
Page 10 of 51
Adopted .2011
12-&2011 DeleEed: 09-08
starting rate at the discretion of the City Council, based on additional education,
training, qualifications and /or experience above that normally required for the
Position.
6.2 Pay Periods
Bi- weekly: Employees shall be paid by check, on alternate Thursdays. The pay
received by an Employee will be for the hours worked during the pay period plus any
holidays, compensatory time, overtime, and PTO taken during the period.
6.3 Work Hours
General: All Employees are expected to perform their regular work duties when
required to do so by their supervisor, including situations where the workday or
workweek requires additional hours or different hours ftom that normally scheduled
The City Administrator may also adjust normal work weeks and days for the
positions that require the exercise of duties and responsibilities outside of normal
hours (for example, the need to attend City Council meetings).
Timeliness: It is expected that all Employees will report to work on time, use their
available hours to the best advantage, and leave only after the regular work hours are
completed. The City Administrator may also adjust normal work weeks and days for
the positions that require the exercise of duties and responsibilities outside of normal
hours (for example, the need to attend City Council meetings).
Full -Time Work Week Defined: The regularly scheduled work week for full-time,
non - supervisory Employees is eight (8) hours per day and forty (40) hours per week,
with the regular work week defined as Monday through Friday, 7:30 a.m. to 4:00
p.m., including rest periods. The City Administrator may also adjust normal work
weeks and days for the positions that require the exercise of duties and
responsibilities outside of normal hours (for example, the need to attend City
Council meetings).
Part -Time Work Week Defined: The regularly scheduled work week for part-
time, non - supervisory Employees is less than thirty —two (32) hours per week,
including rest periods. Flexible work schedules will be allowed on a case by case
basis as approved by the City Administrator. The City Administrator may also adjust
normal work weeks and days for the positions that require the exercise of duties and
responsibilities outside of normal hours (for example, the need to attend City
Council meetings).
6.4 Work Breaks
Meal Break: Employees working eight or more consecutive hours will be scheduled
an unpaid meal break of one -half hour.
Rest Break: When working under conditions where the use of a rest break is
practical, Employees will be allowed- to- rake.2 fifteen- minute.break approximately - - - -- Deleted: t2-0a. mm
Page 11 of 51
Adopted .2011
12Q-2 11 .. J Ddewa:
midway through each four -hour shift. The time of the break is subject to the
approval of the supervisor. Unused rest breaks may not be accumulated, not may
they be used for any purpose other than a mid -shift rest period. Unused rest breaks
may not be used to leave work early.
6.5
job Sha
General• Job sharing will be considered
request. Arrangement should be trade
agreement between an Employee and at
Council.
on an individual basis at an Employee's
with the immediate supervisor. Any
pervisor is subject to approval by the
6.6
Overtime /Compensatory Time
General: The City of Centerville has established this overtime policy to comply with
applicable state and federal laws governing accrual and use of overtime. The City
Administrator will determine whether each Employee is designated as "exempt" or
"non- exempt" from earning overtime. In general, Employees in executive,
administrative, and professional job classes are exempt; all others are non -exempt.
Non - Exempt Employees: All overtime - eligible Employees will be compensated at
the rate of time and one -half (1'h) for all hours worked over 40 in one workweek
Personal leave and paid holidays will count toward "hours worked." Compensation
will take the form of either overtime pay or compensatory time. Compensatory time
is paid time off at the rate of one and one -half (1' /2) off for each hour of overtime
worked.
Workweek: The workweek is f n rooming from 12:00 am. to ,S�y ndav eoeni% . — oektod: arm
at 11:59 P.M. Deleted: Suu &y
Approval: The Employee's supervisor must approve overtime hours in advance.
An Employee who works overtime without prior approval may be subject to
disciplinary action. Pre- authorization may be presumed by Employees in emergency
situations such as excess snowfall, flood, severe storms, water main breaks, lift
station malfunctions, or other similar situations where the immediate response of
staff is required to avert endangerment of life, home or property. In the event of an
emergency situation, the Cry Administrator shall be notified immediately.
Compensatory Time: Overtime earned will be paid at the rate of time and one -half
on the next regularly scheduled payroll date, unless the Employee and the
Department Head mutually agree in advance the overtime will be banked as
compensatory time in lieu of payment. This advance agreement can take the form of
the Employee indicating on his /her timesheet that he /she would prefer to receive
compensatory time rather than paid overtime for the overtime hours worked on that
payroll period.
Accumulation: The maximum compensatory time accumulation is forty (40) hours
unless a higher amount is established by the City Council.
°------------------------- ---- ------ ----- --- ------ - ---.- Deleted: 12.09, 2M
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12- .. . -- - -- DeNaad: 000
Use of Compensatory Time: Employees may request and use compensatory time
off in the same manner as other leave requests. Supervisors shall normally grant
such requests, even if another Employee must be called in to cover the hours, unless
it causes a serious disruption in business operations.
Exempt Employees: Exempt Employees are expected to work whatever hours are
necessary in order to meet the performance expectations outlined by their
supervisors. Generally, to meet these expectations, and for reasons of public
accountability, an exempt Employee will need to wort forty (40) or more hours per
week Exempt Employees do not receive extra pay for the hours worked over forty
(40) in one workweek
Salary Basis: Exempt Employees are paid on a salary basis. This means they
receive a predetermined amount of pay each pay period and are not paid by the hour.
Their pay does not vary based on the quality or quantity of work performed, and
they receive their full salary for any day in which any work is performed. The City
will only make deductions from the weekly salary of an exempt Employee in the
following situations:
A) The Employee is in a position that does not earn personal leave and is absent
for a day or more for personal reasons other than sickness or accident
B) The Employee is in a position that earns personal leave, receives a short term
disability benefit or workers' compensation wage loss benefits, and is absent
for a full day due to sickness or disability, but he /she is either not yet
qualified to use the paid leave or he /she has exhausted all of his /her paid
leave.
C) The Employee is absent for a full workweek and, for whatever reason, the
absence is not charged to paid leave (for example, a situation where the
Employee has exhausted all of his /her paid leave or a situation where the
Employee does not earn paid leave.)
D) The very first workweek or the very last workweek of employment with the
City in which the Employee does not work a full week In this case, the City
will prorate the Employee's salary based on the time actually worked.
E) The Employee is in a position that earns paid leave and is absent for a partial
day due to personal reasons, illness or injury, but:
• Paid leave has not been requested or has been denied;
• Paid leave is exhausted,
• The Employee has specifically requested unpaid leave.
F) The Employee is suspended without pay for a full day or more for
disciplinary reasons for violations of any written policy that is applied to all
Employees.
G) The Employee takes unpaid leave under the Family and Medical Leave Act
TWA)
` -------- - .................. _ _ _ ... - - _ _ J oartsd• tz-os. zoos
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6.7
I-I) The City may for budget reasons implement a voluntary or involuntary
unpaid leave program and, under this program, make deductions froth the
weekly salary of an exempt Employee. In this case, the Employee will be
treated as non - exempt for any workweek in which the budget - related
deductions are made.
I) The City will not make deductions from pay due to exempt Employees being
absent for jury duty, attendance as a witness, or temporary military leave, but
will require the Employee to pay back to the City any amounts received by
the Employee as jury fees, witness fees, or military pay. If the City
inadvertently makes an improper deduction to the weekly salary of an exempt
Employee, the City will reimburse the Employee and make appropriate
changes to comply in the future.
Requirement to Work Overtime: Generally overtime should be avoided; however,
all Employees, in all departments, are required to work overtime as requested by
their supervisors as a condition of continued employment. Refusal to work overtime
may result in disciplinary action. Supervisors will make reasonable efforts to balance
the personal needs of their Employees when assigning overtime work.
Outside Employment
General: Employees must devote all work time to City business. Work time describes
the entire workday as scheduled. No work relating to outside employment or other
non -City business may be performed during work tine.
Conflict of Interest: Outside employment may not present a conflict of interest, or
in any way jeopardize the welfare of the City.
'---------°°---------------------------------------- ---------- ---------- ----- -- - - -- Delated. l
Performance: Outside employment shall not interfere with an Employee's proper
performance of City duties. Employees are requited to be available at all times for
emergency or overtime work as needed. With the exception of overtime work,
Employees should be able to report to work refreshed and ready for work.
Contracts with City- Employees are prohibited from working for any contractor or
company that has a contract with the City during the period of time in which work is
being done for the City.
Supplies: No Employee shall accept employment that requires the use of City
equipment, facilities or material.
Compensation: No Employee shall accept pay or compensation from anyone for
work done during time being reimbursed by the City. Employees who are volunteer
firefighters shall:
A) Make up time lost due to emergency calls; =
--------------------------- ---- -- -------- --- - --------- --- ------- veldsd: 12.082009
Page 14 of 51
Adopted .2011
1zw -�41 i - - - -- -- odetae: oaae
B) Use accumulated personnel leave or other leave for such calls, or pay the City
any earnings received as a volunteer for such calls.
C) Unless authorized otherwise, only one Employee from a single department,
may respond to an initial fire call.
Questionable Situations: Any doubtful case or problem should be taken up with
the City Administ ator if it may involve a confect of interest.
6.8 Unauthorized Absences
General: Employees may not be absent from duty without permission from their
supervisor. Any Employee absent from duty without leave or permission will be
subject to disciplinary action up to and includ dismissal, Unauthorized absence
from work may be considered a resignation without notice and not in good standing.
6.9 Solicitation
General: Solicitation by Employees for any purpose is prohibited during the
working time of the Employee who is soliciting and the Employee being solicited.
This shall include canvassing, collection of funds, pledges, taking orders or
subscriptions, circulation of petitions, solicitation of memberships or any similar type
of activity. Distribution of literature by Employees including handbills, leaflets,
circulars or other similar material is prohibited at any time in any working area.
7. HOLIDAYS
7.1 General
Eligibility: Regular full-time Employees are eligible for the paid holidays as listed
below. Part -time, seasonal and temporary Employees will not be eligible for holiday
pay-
7.2 Holidays
New Year's Day
Marlin lather King's Birthday
President's Day
Memorial Day
Independence Day
labor Day
Veterans Day
Thanksgiving Day
Fourth Friday
Christmas Day
Floating Holiday
January 1
Third Monday in January
Third Monday in February
Last Monday in May
July 4
First Monday in September
November 11
Fourth Thursday in November
Friday after Thanksgiving
December 25
Date to be pre- approved.
---- -- Deleted: 12- 09.2009
Page 15 of 51
Adopted 2011
12,2-2011 -------- DektW: o9-09
Sunday /Saturday Holidays: If a holiday falls on a Sunday, the following day will
be the observed holiday. If a holiday falls on a Saturday, the preceding day will be
the observed holiday.
Floating Holiday: Each Employee gets one floating holiday per year and it may be
taken at the request of the Employee, with prior approval of the Employee's
supervisor. Floating holiday may be taken during the probationary period. An
unused floating holiday shall be forfeited and may not be carried over to the next
payroll year nor paid as severance.
7.3 Holiday Pay
Wodw& An Employee required to work on a holiday shall be paid at the rate ofp
and one - half (126) times the Employee's rate of pay for my hooks worked on the p deeed; Z
holiday M regular full-time em llgyees shall receive einht hours pay for the haWn
Not Worked: An Employee not scheduled to work on holidays will be compensated
at the normal hourly rate.
On Leave: Holidays occurring during an Employee's PTO or funeral leave will be
considered a holiday and the Employee's leave bank will not be charged for PTO or
funeral on that day,
8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY
8.1 General
Eligibility: Full-time Employees who have worked for the Gty for at least six
months are eligible to accrue annual Personal Time Off leave (PTO) from the date
the Employee is hired. PTO will be available for use as it is accrued according to the
schedule below.
8.2 Accrual
Rate of Accrual: Full-time Employees shall earn PTO leave at the following rates.
Years of Service
PTO Earn ed( -__.
- -
comment Last 49 A9.1,MM IS
0 through 5 years
. . .__ -
6.77 hours pet pay period
d nt Dr
6 through 10 years
8.31 hours per pay period
11 through 15 years
9.85 hours per pay period
16 through 20 years
11.38 hours per pay period
After 20 years
12.92 hours per pay period
Accrual While Using: Employees using earned PTO shall be considered to be
working for the purpose of accumulating additional PTO.
.......... ..... Deleted: 12-09.2009
Page 16 of 51
Adopted 2011
8.3 Requirements g 12 011 ---- -- f Deleted; *09
Usage: Personal Time Off (PTO) Leave may be used as earned, subject to approval
by the Department Supervisor or City Administrator. PTO may be taken in
increments of one hour or more. Up to a mamtimum of �0$hours of accrued PTO -- mdeted: 192
...
may be carried over to the next year.
Procedure: To be eligible for PTO leave with pay, an Employee shall report as
soon as possible to his or her Department Head the need to take personal leave and
its estimated duration. Requests to use PTO shall be received at least twenty -four
hours in advance of the requested time off. This notice may be waived at the
discretion of the City Administrator.
Pay -Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate
of pay in effect at the time of PTO request. In the event of termination in good
standing, all earned PTO will be paid at the Employee's regular rate of pay.
Use of PTO Leave during a Holiday: Holidays occurring during an Employee's
PTO leave will be considered a holiday and the Employee will not be charged for PTO
on that day.
Coordination of PTO Leave with Family and Medical Leave: In order to allow
coordination of Personal Time Off leave with Family and Medical Leave, Employees
seeking to take PTO may be required to provide enough information about the purpose
of the leave to allow a determination of whether the lave will also qualify for Family
and Medical leave.
Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal
leave for the purpose of receiving double compensation.
Workers' Compensation: Employees are covered by workers' compensation laws
and regulations of the State. In the event an Employee is disabled and is entitled to
workers' compensation, the Employee will keep any workers' compensation
payments received and will be eligible to receive a bi- weekly pay check equal to one-
third (1/3) of the Employee's regular pay through the use of personal leave benefits.
In addition, the Employee will be entitled to insurance benefits during a workers'
compensation leave for a modmum term of six months Employees receiving such
workers' compensation will be considered working for the purpose of accumulating
additional personal leave benefits for a maximum term of six months
Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out a1
termination. subject to the following rules and regulations:
(A) The Employee must be in good standing and give proper notice of
terminati on in the case of resignation.
(B) Qualifying Employees shall receive pay for all of their unused PTO
accumulated at the time of termination.
. - oelated: 12-09, zoos
Page 17 of 51
Adopted .2011
_ _ __12 -2011 _. -. --- Drip 09-M
(C] For Pon _bar +R .+ unit employ ees, unused PTO at _ termination shall be
- �.--- --- DaNEap:1�Y
into an emplovee's Health Care Savines Plan. See Atmendix A for details.
8.4 Donation of Personal Leave
Generah With the expressed written approval of the City Council, City Employees
may donate accrued PTO in one -hour increments to fellow Employees experiencing
extended time off due to a serious medical problem or condition and who have no
accumulated FTO or compensatory time. The use of this donated personal leave
must be approved by the Department Head and the City Administrator and will be
converted to the receiving Employee's hourly rate. This subdivision does not apply
to part-time, temporary or seasonal positions. The donation of personal leave from
one Employee to another shall be subject to the additional following terms and
conditions.
(A) A written request to donate personal leave must be made to the City Council
via the City Administrator.
(B) The City Administrator shall have the right to deny use of donated personal
leave or limit its use in the best interests of the City.
9. LEAVES OF ABSENCE
9.1 Unpaid Leave
General: The City Administrator may authorize an unpaid leave of absence for up
to ten (10) days. Unpaid leaves of absence for greater periods must be authorized by
the City Council. Decisions on unpaid leave of absence requests will normally take
into consideration the Employee's performance, length of service and the general
interest of the City. No Employee benefits will be earned by an Employee while on
unpaid leave of absence and an Employee will not accrue or be paid holiday pay or
PTO leave while on leave of absence. Leave of absence hours will not count toward
seniority and all accrued PTO must normally be used before an unpaid leave of
absence will be approved.
9.2 Medical Leave
General• Full-time employees may take of to six (6) weeks of unpaid leave for
reasons relating to family and medical care.
Eligible Uses: Eligible Employees can take up to six (6) workweeks of unpaid leave
during a twelve (12) month period to care for a newbom or newly adopted child or
newly- placed foster child; care for a spouse, son, daughter or parent with a serious
health condition; or cue for themselves during a serious health condition. A serious
health condition is defined as:
(A) An illness, injury, impairment or physical or mental condition that involves
either inpatient care or continuing treatment by a health care provider for
three (3) or more consecutive days;_ ____......_------------- ------------------------ -... -- DdaW: 12-09. zoos
Page 18 of 51
Adopted .2011
12,R 201 t -- -- - - -- oeMOea: o9-os
9.3
(B) Any period of incapacity because of pregnancy or prenatal care;
(C) Any period of incapacity because of a chronic, serious condition;
(D) Any period of absence to receive multiple treatments by health care
providers for reconstructive surgery after an accident or injury, or for a
condition that would likely result in a period of incapacity of more than three
(3) consecutive days if left untreated.
Medical Certification: The City may require the Employee to document the need
for the leave by providing a certification issued by a health care provider. The
Employee-will be allowed fifteen (15) calendar days to obtain the certification.
Intermit tent /Reduced Schedule Leave: Employees may take leave on an
intermittent basis or work a reduced schedule under certain circums tances and
subject to City Council review and approval.
Substitution of Paid Leave: Employees may choose to use accrued paid leave to
cover some or all of the leave taken.
Job Restoration: When an Employee returns from medical leave, the City will
restore the Employee's original job or an equivalent job unless the Employee's job
was eliminated during the leave. In this instance, the employee will be treated as laid
off pursuant to Section 5.4.
Health Benefits: The City will keep the Employee on its health insurance coverage,
including family coverage, but will not continue to pay the City's share of the
coverage. The Employee must pay the entire premium. The City may cancel
coverage if the Employee's premium payment is more than thirty (30) days late and
the City has given the Employee written notice at least 15 days in advance advising
that coverage is going to be canceled if the premium is not received.
Other Benefits: Other benefits, including cash payments chosen by the Employee
instead of group health insurance coverage willaot x_ maintained dudng of _ Deleted: &.6a w
unpaid medical leave. No Employee benefits will be earned by an Employee while on
unpaid leave of absence and an Employee will not accrue PTO leave or be paid
holiday pay while on leave of absence
Militaty Leave
General: Minnesota Statutes, § 192.26 — 192.261 provide that an Employee of a
municipality who is a member of the National Guard, the Naval Militia, the Officer's
Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve
component of the military or naval forces of the United States, is entitled to a leave
of absence without loss of pay, seniority status, efficiency rating, or benefits for the
time such Employee is engaged in training or active service, not exceeding a total of
fifteen (15) days in any calendar year.
- ------- _--- . --- --- Daktd: 12-09.2009
Page 19 of 51
Adopted .2011
12%9 Dalead: oaos
Conditions: The leave of absence is only in the event the Employee returns to
employment immediately upon being relieved from military or naval service, or is
prevented from returning by physical or mental disability or other cause not the fault
of the Employee, or is required by the proper authority to continue in military or
naval service beyond the fifteen (15) day period allowed for the paid leave of
absence.
Notice Requirements: Notice will be given to the City at least fifteen (15) working
days in advance of the requested leave. Notice may be waived under certain
circumstances.
Active Duty: In accordance with State law, the Employee will be granted an unpaid
leave of absence when called into active duty. If an Employee has not yet used
his /her fifteen (15) days of paid leave when called to active duty, use of any unused
paid time will be allowed prior to the unpaid leave of absence.
Benefits: Eligibility for continuation of insurance coverage will be in accordance
with the Uniformed Services Employment & Reemployment Rights Act of 1994
(USERRA). The Employee and dependents have the right to eighteen (18) months
of continuation coverage. When the Employee returns to work, the Employee and
any dependents may re -enroll in the City's insurance plan without any pre- existing
condition limitations or waiting periods that might otherwise apply to a new
Employee, whether or not the Employee or their dependents chose to continue
coverage during military leave. The leave of absence will not be considered work
time for purposes of PTO accrual.
Status upon Return: Returning reservists have the right to return to their jobs or to
another job of similar seniority, status, and pay upon completion of active duty in
accordance with M.S. 192.261, Subd. 2 and 38 U.S.C. § 2021 and 2024. If the
Employee chooses not to return to work for the City, federal COBRA and /or
Minnesota Continuation laws would apply.
9.4 Jury Duty
General: Regular Employees may be absent with pay when serving jury duty or
when subpoenaed as a witness in court or voluntarily serving as a witness in a case in
which the City is a party.
Pay: To receive their normal wages, the Employee must pay the City the jury duty
compensation, minus any mileage or parking reimbursement. If the jury duty
compensation exceeds the regular salary rate, the Employee may keep the difference.
9.5 Funeral Leave
General: Paid time off may be granted, up to a maximum of three (3) days, in the
event a regular Employee suffers a death in his or her immediate family, in
accordance with the provisions of this Section. Additional time off without pay, or
Personal Time Off if available and requested in advance, will be granted as may
e_._ ........... ---------------------------------------------------- __ . • 12-09, 2009
Page 20 of 51
Adopted .2011
124-2011 -- - - -- -- Uelated: 09-09
reasonably be required under individual circumstances, subject to the approval of the
department head.
Immediate Family Defined: Immediate family (for purposes of this Section) is
defined as an Employee's parent, step - parent, spouse, child, step - child, foster child,
adopted child, brother, sister, step - brother, sup - sister, grandparent, grandchild,
spouse's parents, brother -in -law or sister -in -law.
Pay- The actual amount of time off, and funeral leave approved will be determined
by the City Administrator depending on individual circumstances, (such as the
closeness of the relative, arrangements to be trade, distance to the funeral, etc). In
these situations, Employees will receive their regular pay except that Employees will
not be paid for regularly scheduled days off.
9.6 Parenting Leave
General: Under Minnesota Statute § 181.941, an Employee is eligible to take up to
six weeks time off without pay in conjunction with the birth or adoption of a child.
The leave may begin not more than six weeks after the birth or adoption; except
that, in the case where the child must remain in the hospital longer than the mother,
the leave may not begin more than six weeks after the child leaves the hospital.
Eligibility: Employees who work at least half -time and have worked for the City
for at least twelve (12) consecutive months are eligible for parenting leave.
Health Benefits: Insurance coverage as was previously in effect, will continue while
on parenting leave- The City will continue to pay its share of the coverage as if the
Employee were at work. Ile Employee will be responsible for his /her share.
Use of Personal Leave: Employees are not required to use personal leave during
parental leave but may use personal leave at their option for any period of this leave.
Benefits will not continue to accrue during unpaid Parenting Leave.
Reinstatement: The Employee is entitled to return to work in the some or
comparable position and at the same rate of pay the Employee was receiving prior to
commencement of the leave unless the Employee's job was eliminated during the
leave. In this instance, the Employee will be treated as laid off pursuant to Section
5.4.
9.7 School Conference and Activities Leave
Leave of 16 Hours: Under Minnesota Statute § 181.9412, an Employer must grant
an Employee leave of up to a total of sixteen- (16) hours during any twelve- (12)
month period to attend school conferences or school - related activities related to the
Employee's child, provided the conferences or school- related activities cannot be
scheduled during non -work hours. If the Employee's child receives child care
services or attends a pre - kindergarten regular or special education program, the
Employee may use the leave time provided - in this section to Attend a confereace oc - _ - - - - paw 12-00,2009
Page 21 of 51
Adopted .2011
12-d : ?Qit -- .----- Ddelad: 09-08
activity related to the Employee's child, or to observe and monitor the services or
programs, provided the conference, activity, or observation cannot be scheduled
during non -work hours. When the leave cannot be scheduled during non -work
hours and the need for the leave is foreseeable, the Employee must provide
reasonable prior notice of the leave and make a reasonable effort to schedule the
leave so as not to disrupt unduly the operations of the Employer.
Foster Child: For the purpose of this section, the definition of "child" includes
foster child.
Unpaid or Use of PTO: The school conference and activities leave will be unpaid,
except that an Employee may substitute any accrued paid PTO leave or
compensatory time for any part of the leave under this section.
9.8 Service as Election Judge
General• Under Minnesota Statutes § 204B.195, an individual who is selected to
serve as an election judge pursuant to § 20415.21, subdivision 2 may, after giving the
Employer at least 20 days' written notice, be absent from work for the purpose of
serving as an election judge without penalty. The Employer may restrict the number
of Employees serving as election judges to twenty (20) per cent of the workforce at a
single worksite.
Wages: The salary or wages of the Employee serving as an election judge shall be
reduced by the amount paid to the election judge by the appointing authority during
the time the Employee was absent from employment. The Employee also has the
option to use personal leave for the absence.
Request: The written request to be absent from work must be accompanied by a
certification from the appointing authority stating the hourly compensation to be
paid to the Employee for service as an election judge and the hours during which the
Employee will serve.
9.9 Leave for Bone Marrow Donation
General: Under Minnesota Statute § 181.945, an Employee who works an average
of at least 20 hours per week is entitled to a paid leave of absence to undergo a
medical procedure to donate bone marrow. The combined length of the leave may
not exceed forty (40) hours, unless agreed to by the Employer. The Employer may
require verification by a physician of the purpose and length of each leave requested
by the Employee to donate bone marrow. If there is a medical determination that
the Employee does not qualify as a bone marrow donor, the paid leave of absence
granted to the Employee prior to that medical determination is not forfeited.
9.10 Civil Air Patrol Leave
General• Under Minnesota Statute § 181.946, an Employee who works an average
of at least 20 hours per week andis.antemhecof the - civil- aicpatrolis- entitled_to, Delisted: 12o9,zooa
Page 22 of 51
Adopted .2011
12- * 2 911 -- -- Deleted: o90B
leave of absence without pay for time spent rendering service as a member of the
civil au patrol on the request and under the authority of the State or any of its
political subdivisions. The leave shall be granted unless the leave would unduly
disrupt the operations of the Employer.
9.11 Time Off to Vote
General: Under Minnesota Statute 204C.04, every Employee who is eligible to vote
in an election has the right to be absent from work for the purpose of voting during
the morning of the day of that election, without penalty or deduction from salary or
wages because of the absence.
Elections Covered: For purposes of this section, "election" means a regularly
scheduled State primary or general election, an election to fill a vacancy in the office
of United States Senator or United States Representative, or an election to fill a
vacancy in the office of State Senator or State Representative.
9.12 Leave for Adoptive Parents
General: Under Minnesota Statute § 181.92, Employees shall, upon request, be
granted a minimum of four weeks off, without pay, for the adoption of a child. The
period of time off shall begin before, or at the time of, the child's placement in the
adoptive patent's home, and shall be for the purpose of arranging the child's
placement or caring for the child after placement. An Employee may choose to use
accrued personal leave for all or a portion of the adoption leave.
9.13 Sick or Injured Child Care Leave
General: Under Minnesota Statute § 181.9413, Employees may use personal leave
benefits provided by the City for absences due to an illness of or injury to the
Employee's child for such reasonable periods as the Employee's attendance with the
child may be necessary, on the same terms the Employee is able to use sick leave
benefits for the Employee's own illness or injury.
10. TEMPORARY LIGH ----------- UTY POLICY
10.1 Application
Temporarily Disabled: Consistent with public service needs, the City may assign
light duty to employees who are temporarily disabled and unable to provide full
performance of all work duties assigned to their job classification. The City reserves
the sole right to determine, on a case -by -case basis, whether light duty will be
assigned and, if assigned, what duties the employee will be expected to perform in
the duration of the assignment.
Procedure: The procedure for applying for light duty assignment will be as follows:
\ -----------------------
_.
Deleted: t
- -- f Deleted: 12-08. 2009
Page 23 of 51
Adopted .2011
12*2Q11 -------- Deleted: w.09
A) When an Employee is unable, due to temporarily disability, to provide full
performance of all work duties assigned to the Employee's job classification,
the Employee may request light duty by completing the Request for Light
Duty form and submitting it to his /her Department Head. The request shall
state the nature and extent of the temporary disability and the job duties
which the Employee is unable to perform, along with the expected length of
the disability and any work restrictions related to the disability. The City will
usually require the request to be accompanied by a physician's report
containing diagnosis, current treatment, and physician approval for light duty
assignment with any restrictions thereon.
B) The City may require an independent evaluation conducted by a physician
selected by the City to verify the diagnosis, current treatment, work
restrictions and expected length of disability.
C) Determinations regarding light duty will be made on a department-by-
department, case -by -case basis. The Department Head, in consultation with
the City Administrator, will consider such factors as public service needs and
budgetary considerations, the need for work which may be assigned as light
duty, the Employee's capability of performing the work, the number of
Employees not available for work due to injury or illness, and other relevant
factors.
D) The City will determine what job duties the Employee will perform. These
duties may include those currently assigned to the Employee's job
classification or any other duties the City considers to be appropriate.
Duration of light duty will be determined at the sole discretion of the City.
E) Assignments to light duty will be reviewed on a monthly basis or more often
as deemed necessary by the City. The City, in its sole discretion, reserves the
tight to terminate a light duty assignment at any time based upon, but not
limited to, the factors set forth in sub -item C) above.
--- -----. - _...------------
il. INSURANCE PLANS
11.1 Health, Dental, Disability, & Life Insurance
Upon proper application and subject to payment of any required premiums, all
regular full time Employees, working at least 32 hours per week, will be required to
be covered by the City's health, dental, short-term disability and life insurance plans.
Subject to the payment of the required premiums, an Employee's dependents may
also be coveted under such plans. If the city participates in a "High Deductible"
health plan, the deductible shall be fully funded through payroll deduction and
deposited into an employee "Health Care Savings Account."
11.2 Cafeteria Plan
. Delatad:l
- 1
1
The City will contribute an amount, designated on an annual basis by action of the WOW: 12-09,2009
City Council, to the Employee fdr the - faty's efit lan _are Dom �
Page 24 of 51
Adopted .2011
required to choose at least the core benefit plan,
ssjWA dental coverage short -term disability and term life insurance Any balance
remaining after the required core benefits have been purchased may be used in any
authorized area of the plan, such as:
(A) The purchase of additional life, disability, or long term care insurance offered
through the City s plan;
(B) Contribution to an authorized Health Care Savings Account to the extent
permitted by applicable lacer
(C) Contribution to an Employer sponsored deferred compensation (45 7)
program.
(D) Or, the Employee may elect to receive the balance in taxable income
Deleted:.. Caned in d e City'.
C.te.e.k Pkn dacumen.
Formatted: Indent; Left: 0.5',
Hanging: 0.5'
Deleted: enobk.pendiog.rc
EXCEPTION New employees hired after December 31 2011 shall not be - --- -- Forn:attN: Indent: Left: Os
permitted to use employer contributions to contribute to items C or D
11.3 Continuation of Benefits
Health Plans: Employees will be allowed to continue health and dental insurance
coverage upon termination in accordance with Minnesota Continuation laws and /or
federal COBRA regulations. Certain "qualifying" events trigger an Employee's
and /or dependents' right to continuation coverage.
Termination or Reduction: Generally, an Employee and his or her dependents are
allowed to continue coverage for a period of eighteen (18) months when one of the
following qualifying events occurs:
A reduction in the Employee's work hours (including strikes or
layoffs); or
Voluntary or involuntary termination of the Employee for reasons
other than gross misconduct.
Divorce, Separation, Death: In the instance of divorce, legal separation or death
of the Employee, a spouse and /or dependent child may continue coverage until:
• Coverage is obtained under another group plan; or
• Until coverage would otherwise end under the plan, such as the City
terminating their group coverage for all Employees.
life Insurance Benefits: Generally, if an Employee loses coverage through
termination of employment or reduction in hours, s /he has a right to continue group
life insurance benefits for a period of eighteen (18) months from the loss of the
coverage date.
Health FSA: In cases where an Employee has under-spent his /her health FSA,
coverage generally will only be coafinued until tlteend of the plan- year- ---------- --- Delowd: 12-M, 2000
Page 25 of 51
Adopted .2011
tz - 11 - --- o•1•t•d:osos
12. EMPLOYEE TRAINING /TRAVEL
12.1 General Policy — Training and Education
Employees may take advantage of training opportunities to help them improve the
performance of their present work assignmaents and to prepare them for future
assignments.
Cost, staffing, benefit to the City, and other appropriate issues will be considered by
the City Administrator in approving requests or assigning training. Time to attend
required training will normally be paid time.
Advance payments may be authorized for conference registration fees. Once paid,
Employees will be held responsible for those fees if the Employee later chooses not
to attend, unless unforeseen circumstances appear such as an illness, death in the
family, emergency, etc. Other expenses eligible for reimbursement require receipt of
appropriate documentation. Required documentation and receipts vary depending
on the event. Meals, lodging and parking require itemized receipts.
12.2 Tuition Reimbursement /Educational Assistance
The City of Centerville encourages its Employees to enroll in job related educational
programs and may provide support through tuition reimbursement. This does not
include reimbursement for textbooks or study materials. Under IRS regulations, the
reimbursement of certain courses must be reported as taxable income to the
Employee.
Requirements: In order for a class to qualify for reimbursement, the following
conditions must be met:
• The class /course must be job related;
• The class /course must be taken from an accredited institution of
higher learning or vocational- technical school;
• The class /course must be approved by the City Administrator prior
to enrolling;
• The Employee must receive a passing grade (C or better) in order to
receive reimbursement;
• The Employee must complete a Tuition Reimbursement form and
provide a brief course outline;
• After the class /course has been completed, the Employee must
provide a photocopy of the grade fora and the original receipt for
tuition;
• The Employee must remain with the City for one year after
completing the class /course, or reimburse the City for the total cost
of any class taken in the previous one -year period.
`- ----- - .- - --------------------------- -- oe • 12-M. 200
Page 26 of 51
Adopted .2011
12 j ffiW . - ----- m. - : oeo9
Forms: Tuition Reimbursement forms are available from the Finance Director. A
photocopy of the completed Tuition Reimbursement form will be placed in the
Employee's personnel file.
Limit: No employee may receive in excess of $1,500 tuition reimbursement in any
one calendar year. j'he Citq Council map waive this limitation in unusual
circumstances where it is determined that there is a justifiable City need for an
Employee to take additional schooling. Approval of reimbursement is dependent
upon available funding in the city bud=s
12.3 Travel Reimbursement
The City Council may authorize travel at City expense for the effective conduct of
City business. Authorization must be granted prior to incurring the actual expenses.
Employees so authorized will receive reimbursement for necessary and incidental
expenses according to the terms outlined in this policy and IRS requirements for an
"accountable plan." Receipts and /or other verification of the expenses, which show
the actual cost of lodging, meals and incidental expenses, are required for
reimbursement.
A) Automobile Expense: When Employees are required to use their own
vehicles to conduct City business or to attend approved training, the City will
reimburse the Employee for mileage at a rate as allowed by IRS regulation..
The allowed rate will change on the first of the month following the effective
date as provided in IRS regulations.
B) Overnight Travel: Lodging expenses include actual reasonable cost of
jodgu% v ile away on approved travel ox training. The amount of
- ----- - - - ---
reimbursement for an individual attendee of a conference or meetmo¢ coil
.instle Loom rate available at
cos wmc6ever>s lea Where mulu le
F4:....._-- _...._.lz - -... .......
for a single room.
Q Meal Allowance: Employees will be reimbursed for meals,
including tax and a reasonable gratuity, when on approved assignment for the
City. Employees will be reimbursed for meals in connection with
conferences and meetings only when the meals are not included in the
conference registration fee. In other words, Employees are expected to eat
at the conference if meals are provided. The maximum allowable
reimbursable expense per meal will be set periodically by the City CounciL
For meal reimbursement to be considered nontaxable under the IRS rules for
an "accountable plan," the meal expense must be in connection with an
overnight stay and a receipt must be provided. Reimbursement for meal
expenses not in connection with an overnight stay are taxable and will be
reported on the Employee's W -2 form. Meal costs which ate not itemized
FormMted: Indent: Hanging: OS'
Deleted:
Deleted:
Deleted:
--------------------------------------- . -- Deleted: 12-09.2009
Page 27 of 51
Adopted .2011
12* =l --- - -- ndow: 0909
and are part of a conference or meeting registration fee are not included in
this requirement and will not be considered taxable. -------------------------------------- --
-- ---------------- ---- ---- -- - - -_ otlsrad: 1
Maximum reimbursement shall be as follows:
Breakfast $ 9.00.
Lunch $ 11.00
Dinner $ 18.00
No reimbursement will be made for alcoholic beverages.
A full reimbursement, over the maximum defined. may be authorized if a
provided unless the employee provides a detailed receipt from the food
establishment proving compliance with this policy.
D) Tuition, Dues and Fees: When prior approval has been granted by the
City Council, registration and /or conference fees are eligible for
reimbursement or pre- payment.
E) Parking and Alternative Travel: The City will reimburse the Employee for
necessary parking fees incurred for required tmveL The City will also
reimburse for the Employee for the reasonable cost incurred when approved
travel is made by other means of transportation, but will be reimbursed only
the amount that would have been reimbursed bad the Employee traveled
using the least costly method, unless otherwise approved.
F) Overnight Travel Away From Home: Travel away from home is work
time when it cuts across the Employee's work day. The time to be
considered is not only hours worked on regular working days during normal
working hours, but also during the corresponding hours on non - working
days.
Example: If an Employee regularly works from 8:00
a.m. to 4:30 p.m., Monday through Friday, the travel
time during these hours is work time on Saturday and
Sunday as well as on the other days. Thus, if travel is
overnight and done outside of working hours, the
travel time is not compensable.
12.4 Applicability
General• Travel and expense reimbursement provided for in this section shall apply
to both the Employees of the City and the members of the City Council traveling
spedfically to conduct City business.
DGIOW! 12 -09, 2009
Page 28 of 51
Adopted .2011
12 9 2011 -- .. - -.. f DeIgW: 09-09
13. PERFORMANCE APPRAISAL
13.1 Employee Performance Appraisal
Schedule: Employees will normally have their performance evaluated at least once
during the probationary period, at the employee's one -year anniversary date, and
every twelve (12) months thereafter. Performance evaluations will be maintained in
Employee personnel files and will be considered when personnel actions are
contemplated. Performance appraisals will be conducted in accordance with the
established performance appraisal system. Step and annual increases shall not be
granted unless an employee has a satisfactory performance evaluation.
14.1 General
14. SAFETY
Safety Policy: The personal health and safety of each Employee of the City and the
prevention of occupational injuries and illnesses are of primary importance to the
City. To the greatest degree possible, management will maintain an environment
free from unnecessary hazards and has established safety policies and procedures for
each department. Adherence to these policies is the responsibility of each
Employee. Overall administration of this policy is the responsibility of each
department head. Violation of established policies and Hiles may result in
disciplinary action under the discipline section of the City's personnel policy.
14.2 Safety /Accident Reporting
Forms: Workers' Compensation and OSHA laws require that Employees involved
in job - related accidents and sicknesses file a First Report of Injury as soon as
possible. If necessary the Employee's department head may file the report on behalf
of the injured or sick Employee. The department head is also responsible for filing
an accident report with the City's Safety Officer.
15. SMOKING
15.1 General
Prohibited: In the interest of good health, the City discourages Employees from
smoking. Smoking is prohibited within all City buildings and in City owned
vehicles.
Approved Areas: The City Administrator will designate specific outdoor areas as
smoking areas. There will be no smoking in areas not designated as smoking areas.
If smoking results in discomfort to others, smokers are required to stop smoking.
Smoking in non - approved areas may result in disciplinary action.
Page 29 of 51
Adopted .2011
16. GRIEVANCES
12 2017 - __ -- p� ;gg.pg
16.1 Grievance Procedure
Procedure: The following grievance procedure shall be followed by all Employees
except those covered by the terms of a collective bargaining agreement. In all cases,
grievances must be filed by the Employee adversely affected by the action of the
City
Step L• Any aggrieved Employee shall first file his /her grievance, in writing,
with his /her immediate supervisor within ten (10) working days of
the action from which the grievance arises or the date upon which
the Employee became aware of the action. In cases where the
Employee has been adversely affected by an action administered by a
City Employee of a higher rank than that of his /her immediate
supervisor, the affected Employee shall file his /her grievance, in
writing, with the City Employee whose action the adversely affected
employee is grieving. Notice must include the following.
A) Statement of the grievance and relevant facts;
B) The remedy sought; and
C) The specific provision of the personnel policy (if applicable).
The supervisor shall respond to the grievance, in writing, within ten
(10) working days.
............ .1 - ---------- ... ---- - --- - _----------- - ---- -----------------------------------
Step_ _- -- If the is dissatisfied with the response_-- --the_depumtert
head, he /she may, within ten (10) working days appeal to the City
Administrator. The City Administrator shall respond to the
grievance, in writing, within ten (10) working days.
Stepp If the Employee is dissatisfied with the de7sion of the City
Administrator, he /she tray appeal, in mating, to the City Council
within ten (10) working days of his /her receipt of the City
Administrator's decision. The City Council shall consider the written
appeal, along with the City Administrator's Step 3 response, and any
other pertinent information developed throughout the grievance
procedure. The Council shall then decide whether to affirm the City
Administrator's decision or consider the issue anew. In genetal,
Council review will be limited to interpretation of this personnel
policy and will not relate to issues of fact.
Assistance: An aggrieved Employee may be assisted in the presentation of his /her
grievance by any person acting in an advisory capacity to assist in presenting all facts
relevant to the grievance. At any step in the grievance procedure, the supervisory
_ ------- _. -. -. - f Deleted: 12- 09,2009
e_.
wmtt:Ettfi vie aom nsea me exee
step. Supervisor is the department
head. Not sure " should even ni
a griwance po DL
Dektld: If the Employ. a dwwsfied
Wuh the retpoo. of his/her, supervisor,
the Empl y may, within ten (10) working
drays ftmn the date of the response, appeal
the gne mce to his/her depamnent head.
The depactna.n head shat mspond to the
gaevu¢e, ie Writing, widam ten (lo)
Deleted:3
Deleted:4
Page 30 of 51
Adopted .2011
12 9 2011 D•bEed: 09-09
authority may request additional information, or conduct additional investigation, as
he /she deems necessary.
Time limits: Failure to conform to the time requirements set forth above shall
constitute a waiver of further steps in the above procedure. Time limits set forth in
the grievance procedure may be waived, upon written consent of both parties. Any
one or more of the steps set forth above may be waived by written consent of the
Employee and the designated Employer representative to whom the grievance is
being submitted.
Working Hours: The heating and presentation of grievances shall be accomplished
during ordinary working hours when consistent with Employee duties and
responsibilities. An aggrieved Employee shall be allowed a reasonable amount of
time, without loss of pay, to present evidence concerning his /her grievance.
17. DISCIPLINE
17.1 Objective
Supervisory Responsibility: Supervisors are responsible for maintaining
compliance with City standards of Employee conduct. The City reserves the right to
use discretion and to deviate from this policy.
Employee Responsibility: City Employees are expected to fulfill their duties and
responsibilities at the level required, including observance of work rules and
standards of conduct. Failure to do so may result in disciplinary action.
Non - Discrimination: Discipline will be administered in a non- discriminatory
[Wanner. The supervisor will normally investigate any allegation on which
disciplinary action might be based before any disciplinary action is taken.
17.2 Process
The City recognizes its continuing responsibility to develop and administer Hiles and
disciplinary measures in a fair and consistent manner. The City will issue discipline
at a level within its discretion for the act /inaction in question along with other
factors that it deems relevant. Without limiting its right to issue discipline in other
areas, an adequate reason for issuing a disciplinary action shall include but not be
limited to each of the following kinds of conduct:
• Incompetence or inefficiency in the performance of duties;
• Failure to produce the quality of work and /or the quantity of work
the position or classification requires;
• Wanton carelessness or negligence in the performance of duty;
• Offensive treatment of fellow employees or other persons;
I _.. _.. -_ - - -' Deleted: 12-09.2009
Page 31 of 51
Adopted .2011
12,9-2011 o.iaesa:09.09
• Willful violation of any lawful regulation or order, or failure to obey
any lawful and reasonable directions given by the Employee's
supervisor.
• Violation of the provisions of these Personnel Policies;
• Violating the Data Privacy rights of any employee, client, or member
of the public;
• Conviction of a felony or gross misdemeanor or of a misdemeanor
involving moral turpitude which affects the performance of assigned
responsibilities;
• Gross negligence or willful conduct causing damage and /or abuse of
City property.
• Absence from work for two (2) consecutive days without notice to
supervisor.
• Drinking alcoholic beverages during work hours, intoxicated while at
work, or consuming or being under the influence of any controlled
substance unless prescribed by a physician while at work;
• Theft of public property, pilferage or other unauthorized taking of
public property from a public premises for private use;
• Carrying or otherwise possessing a firearm or other dangerous
weapon at the workplace. Licensed peace officers who carry a gun
for work purposes are exempt from this provision;
• Sexual racial, or unethical harassment or dis of any City
employee or member of the public;
• Acting in a manner not here and above specified which tends to
lower discipline or morale within the City or that adversely affects the
rendering of prompt, courteous and efficient service by the City and
its employees to the public.
In addition, disciplinary action may be taken for reasons specifically defined by
department roles other than those listed herein.
Discipline may take one of the following forms and may be applied progressively as
noted below or based on the City s decision. Discipline except dismissal may be
implemented by the City Administrator, subject to appeal to the City Council in
accordance with the grievance procedure contained in this Personnel Policy.
A) Oral Warning. Oral warning should normally be given for the first
infraction to clarify expectations and put the Employee on notice that the
performance or specific behaviors need to change. There may be time when Delatad:12.09 2009
the first infraction is so serous that an otIwami aybelisuffideiii: ""
Page 32 of 51
Adopted .2011
12 -201
B) Written Warning A written warning shall normally state the reason for the
warning along with a description of the events /problems that led to the
warning. It shall normally describe actions taken by the supervisor to correct
the problem, if applicable, including any timetable or goals set for
improvement. It will indicate further disciplinary action that could result if
the problem continues or if related problems occur.
The warning will be given to the Employee to sign acknowledging that he or
she has received the warning and a copy for their records. Another copy of
the written warning shall be placed in the Employee's personnel file.
Written warnings are more serious than oral warnings and normally follow
verbal warnings when the problem is not corrected or the behavior is not
consistently improved, given a reasonable period of time for improvement.
Serious infractions may require skipping either a verbal or written warning, or
both.
Q Suspension: The Employee will normally be notified in writing of the
reason for the suspension, either prior to the suspension or shortly
thereafter. Upon the Employee's return to work, the Employee will be given
a written statement outlining further disciplinary action possible should the
problem continue or reoccur. A copy of the written document shall be
placed in the Employee's personnel file.
An Employee may be suspended pending an investigation of an allegation. If
the allegation is proven false after an investigation, the relevant written
documents will be removed from the personnel file and the Employee will
receive any compensation to which he /she would have been due had the
suspension not taken place.
I _...._-------------------- __ ------- Deleted: For en wepemi oc my
D) Dismissal• The City Council may dismiss any Employee following a five-
second wspeneion for the cone mdiv dual,
(5) day suspension. The dismissal notice shall be in writing and shall contain
t6 Chy Co..d she[ «rn... the ee, s
w. the 9..pcn.. and rep.. rcv ,coin
the reason for dismissal.
make a rec.dmion u to me s...
smws of the Employee and his /her
we mood employenem with the City.1
18. SEXUAL HARASSMENT
18.1 General
The City of Centerville is committed to providing a working environment free of
harassment and discriminati on. In keeping with this commitment, the City maintains
a strict polity prohibiting unlawful harassment, including sexual harassment. This
policy prohibits harassment in any form, including verbal and physical harassment.
This policy applies to all City Employees.
This policy statement is intended to make all Employees sensitive to the [natter of
sexual harassment, to express the City s strong disapproval of unlawful sexual
harassment to advise Employees of their behavioral obligations and to inform them
of their rights. ...--- ------ --- ---- ----- ---- -- ._----- ..- .. - - -- Deleted: 12-09,2009
Page 33 of 51
Adopted .2011
12-29 - Delated: 09-09
18.2 Definition
General: To provide Employees with a better understanding of what constitutes
sexual harassment, the following definition, based on Minnesota Statutes, is hereby
provided:
Sexual harassment includes unwelcome sexual advances, requests fox sexual favors,
sexually motivated physical contact, or other verbal or physical conduct or
communication of a sexual nature, when:
A) Submission to the conduct or communication is made a term or condition,
either explicitly or implicitly, for obtaining employment;
B) Submission to or rejection of that conduct or communication by an
individual is used as a factor in decisions affecting that individual's
employment;
C) That conduct or communication has the purpose or effect of substantially
interfering with an individual's employment or creating an intimidating,
hostile or offensive employment environment and the Employer knows or
should have known of the existence of the harassment and fails to take
timely and appropriate action.
Examples of inappropriate conduct include but are not limited to:
• Unwanted physical contact;
• Unwelcome sexual jokes or comments;
• Sexually explicit posters or pin -ups;
• Repeated and unwelcome requests for dates or sexual favors;
• Sexual gestures;
• Any indication, expressed or implied, that an Employee's job security
or any other condition of employment depends on submission to or
rejection of unwelcome sexual requests or behavior.
18.3 Expectations
Violations: The City of Centerville recognizes the need to educate its Employees on
the subject of sexual harassment and stands committed to provide information and
training. All Employees are expected to treat each other and the general public with
respect and to assist in fostering an environment that is free from unwanted
harassment. Violations of this policy may result in discipline, including possible
discharge. Each situation will be evaluated on a case by case basis depending on the
severity and the circumstances involved.
Notice: In order for a sexual harassment issue to be addressed, it must be brought
to the attention of managemen In order for action to be taken, information must
be forwarded to the appropriate level of manageme
_.__-------------- - -------------------------- Deleted: 12-0Q 2009
Page 34 of 51
Adopted 2411
12.0-2011 -- Ddetad:06-09
Report to: Any Employee who believes he or she has been harassed by a co-
worker, supervisor, or agent of the City should promptly report the facts of the
incident or incidents and the names of the individuals involved to his or her
supervisor or in the alternative to the City Administrator.
Responsibility: Supervisors should immediately report any incidents of sexual
harassment to the City Administrator. If the City Administrator is unavailable, or if
the City Administrator is the perpetrator of the alleged harassment, the employee
should report the incident immediately to the Mayor. The City Administrator (or
Mayor) will investigate such claims and consult with the City anomey for advice on
appropriate action.
In addition to notifying one of the above people and reporting the nature of the
harassment, the Employee is also urged to take the following steps:
A) Clearly indicate to the harasser that the conduct is unwelcome and document
that conversation; -
B) Document the occurrences of harassment;
Q Submit the documented complaints to your supervisor, the City
Administrator, mayor or councilmember. It is required that the complaint is
in writing;
D) Document any further harassment or reprisals that occur after the complaint
is trade.
Rights: Employees have the right to raise the issue of sexual harassment and to file
complaints with respect to such harassment without reprisal. The City recognizes
that there are inherent difficulties in developing evidence and maintaining close
working relationships among Employees in instances where harassment has
occurred. Because of this, the City urges that conduct which is viewed as offensive,
be reported immediately to allow for corrective action to be taken through education
and initial counseling, if appropriate.
Obligations: Management has the obligation to provide an environment free of
sexual harassment. The City of Centerville is obligated to prevent and correct
unlawful harassment in a manner which does not abridge the tights of the accused.
To accomplish this task, the cooperation of all Employees is required.
Action: The City of Centerville, in all cases, will take action to correct any reported
harassment to the extent evidence is available to verify the alleged harassment and
any related retaliation. All allegations will be investigated. Strict confidentiality is not
always possible in all cases of sexual harassment as the accused has the tight to
answer charges made against them, particularly if discipline is a possible outcome.
Reasonable efforts will be trade to respect the confidentiality of the individuals
involved, to the extent possible.
DOMW: 12-09, 2009
Page 35 of 51
Adopted .2011
19. RESIGNATION
19.1 Written Notice
tz zo11 - ._- --- f wj;jW,o&a9
General: Any Employee wishing to leave municipal service in good standing must
submit a written resignation to his or her supervisor at least fourteen (14) calendar
days before an Employee's anticipated leaving. The resignation must state the
effective date of the resignation may state the reason for leaving. Unless approved by
the City Administrator, the employee shall work all regular work days during the
fourteen day resignation notice period. The City Administrator may waive the notice
requirement if it is determined to be in the best interest of the City.
20. CODE OF CONDUCT AND ETHICS
20.1 Purpose
General: The City Council of the City of Centerville requires all Employees of the
City to adhere to the following code of conduct and ethics. The purpose of this
policy is to establish standards for all such persons by setting forth actions which are
incompatible with the best interest of the City of Centerville, its taxpayers or in
conflict with state or federal laws.
20.2 Conflicts of Interest
No Employee having the power or duty to perform an official act or action may be
directly or indirectly interested in any contract, transaction, or zoning decision of the
City of Centerville except as provided for in the Minnesota State Statutes.
Any Employee having an interest in any proposed legislative action of the City
Council and who gives an opinion or recommendation to the Council, shall disclose
on the record of the Council meeting the nature and extent of such an interest.
No Employee may purchase personal property from the City except property that is
no longer needed by the City under the following conditions:
A) There is a reasonable public notice and the goods are sold through public
auction; and
B) The property is sold by a sealed bid process and the Employee has the
highest responsible bid. The Employee who buys the property must not be
involved in the auction or sealed bid process.
No Employee may accept any gift or gratuity in any size under circumstances in
which it could be reasonably thought to influence him or her in the performance of
his or her official duties or in which it appears to be a reward for any official action
on his or her part. Gifts or gratuities which may be acceptable are as follows:
A) Awards for meritorious civic service contribution;
. ... .......... .................... - - Deleted: tz-as. zoos
Page 36 of 51
Adopted X1.1
12 49-2011 ._ - - - - Delded: 09-09
B) Unsolicited items of nominal value that are donated to and shared by the
work group;
C) Unsolicited advertising or promotional materials with a value of less than
$5.00;
D) Unsolicited items such as meals which may be provided during meetings,
receptions, or other gatherings where the elected official or Employee is in
attendance in his/her official capacity.
20.3 Nepotism
General: Relatives of current City Employees and City Council members are not
eligible for employment in job classification in which a conflict of interest may occur.
Therefore, relatives will not be hired where:
A) One relative would have the =k authority or practical power to supervise,
appoint, remove, or discipline the other;
B) One relative would be responsible for auditing the work of the other;
C) Other circumstances exist which would place the relative in a situation of
actual or reasonable foreseeable conflict between the City's interests or their
own; or
D) Where the applicant /City Employee has a relative who is employed by an
or with whom the City has business dealings, and in the City's
judgment, considering the positions and job responsibilities of both the
applicant /Employee and the relative would create an appearance of improper
influence or favor or would jeopardize the confidentiality of data maintained
by the City.
The City is not obligated to give special treatment, such as preferential scheduling, to
married couples.
Definitions:
Relative: The term "relative," when used in this policy, means any two (2) or more
individuals who reside in the same dwelling unit or who are related to each other by
blood, marriage, or adoption where one of the individuals is the spouse, parent,
grandparent, child, brother, or sister of the other.
Employee: Anyone employed in a full-time or pan -time regular status position, or
in a seasonal, temporary, or paid on -call position.
.._...------- ..--- . ............ .____- -- --- t Deleted :l2- 09,2009
Page 37 of 51
Adopted .2011
j
20.4 Falsification of Records
12 8 2011 ... ----- oddiid: W-W
General: No person shall knowingly make any false statement, certificate, mark,
rating or report in regard to any test, certificate, or appointment held or made under
the City of Centerville's personnel system, or in any manner commit or attempt to
commit, any fraud preventing the impartial execution of the provisions of these
policies.
20.5 Rendering of Consideration
General• No person seeking employment to, or promotion in, the City of
Centerville will either directly or indirectly give, tender, or pay any money, service, or
other valuable consideration to any person on account of or in connection with, the
test, appointment, or promotion, or proposed appointment or promotion.
20.6 Use and Safeguarding of City Property
General: No Employee shall use or permit the use of City owned vehicles,
equipment, tools, machinery, materials, or other property for personal conveniences
or profit unless the use is available to the public generally or is provided as a
municipal policy for the use of such public official or Employee in the conduct of
official business. City Employees shall not store personal property on City property
or in City facilities.
Responsibility: All Employees of the City of Centerville who have authority over
or the use of, City vehicles, equipment, machinery or property in the course of their
duties must assume responsibility for the safeguarding and care of such items.
20.7 Disclosure of Confidential Information
General• No City Employee, with respect to any transaction, zoning decision, or
other matter which may be the subject of an official act or action of the City of
Ccnten-Me shall without proper legal authorization, disclose confidential information
concerning the property, government or affairs of the City of Centerville, or use such
information to advance the financial or other private interest of the elected official or
Employee or anyone else authorized to act on the behalf of the City.
Access: No City Employee who has custody of or access to any personnel files or
other information which may be considered confidential by Minnesota law shall use
or release such information without proper authority.
Data Practices Act: Confidential information will be governed by and treated
according to the Minnesota Data Practices Act. The City Administrator is the Data
Practices Officer. All questionable requests should be referred to the City
Administrator.
_ ...... ...................... ..... . ...................... Deleted: 12-08,200a
Page 38 of 51
Adopted .2011
12' 4-2011 - -- - - -- Deivw: o&Os
20.8 Political Activities
General• Political activities which are not in violation of state and federal laws are
generally permitted. The following political activities are prohibited for City
Employe":
A) City Employees may not use any official authority or influence for the purpose
of affecting the result of an election nor may funds be solicited or
contributions received from other Employees for political purposes.
B) No campaign materials, pamphlets or buttons may be displayed on City
vehicles, City property or by an individual on the work site, nor may they be
distributed by an employee during his working hours.
21. APPEARANCE AND ATTIRE POLICY
21.1 General
The attire and the appearance of City Employees have a direct reflection on the
professionalism in the delivery of City services. City Employees are required to meet
the general public on a daily basis as part of their regular work assignment and as
such, a heady attired City Employee presents a positive image both of themselves
and the City of Centerville.
When deciding on appropriate work attire, City Employees shall employ sound
discretion in their decisions as clothing needs vary by job function and safety. These
considerations should be based on job safety, City i mage , and personal hygiene. The
following is not considered appropriate attire in most work settings and will not be
permitted:
• Tube tops, halter tops, tank tops, muscle shirts;
• Sweats or work out clothing;
• Tight, body - hugging clothing;
• Shorts;
• Clothing that is revealing and causes a distraction;
• Clothing that is faded, wom or in disrepair.
The City Administrator will be responsible for determining if attire is appropriate.
Employees who have questions concerning appropriate work attire should direct
them to the City Administrator. Temporary exceptions may be allowed by the City
Administrator when a work assignment indicates that different attire would be
appropriate.
Deleted: 12-09.2009
Page 39 of 51
Adopted 2011
i
2L2 Casual Fridays
12-Q-2011 - --- -1 Deleted: 09-00
General: Fridays are designated as "casual day" in City Hall. On these days nice jeans,
City logo t- shirts, and City logo sweatshirts can be worn. None of the other items on
the above list qualify as casual Friday attire. Employees who take Friday off cannot
substitute any other day of their choice as a "casual day'.
A ELECTRONIC MEDIA USAGE POLICY -. - -- Deleted: t
-------------- ----- ----- -------------- - -- - -- ....._....... .. t
22.1 General
Guidelines: The City of Centerville's electronic media usage policy is designed to
provide cleat guidelines to City of Centerville Employees regarding access to, and
disclosure of, computer, network, telephone and facsimile systems. Employees
increasingly use and exploit electronic forts of communication and information
ex change , and have access to one or more forms of electronic media and services
(computer, email, telephones, voice mail, fax machines, external electronic bulletin
boards, on -line services, and the Internet).
Public Property- The City encourages the use of these media and associated
services, because they make communication more efficient and effective, and
because they are valuable sources of information. However, electronic media, data,
and services provided by the City are City owned and publicly funded, and their
purpose is to facilitate City business. The City Council authorizes the use of the
Internet and on -line services for the support of all City tasks. The use of the
Internet is public and a privilege, not a right, and may be revoked at any time for
unacceptable use.
Procedures: With the rapidly changing nature of electronic media, and the
"netiquette" which is developing among users of external on -line services and the
Internet, this policy cannot lay down rules to cover every possible situation. Instead,
it expresses the City's philosophy and sets forth general principles to be applied to
use of electronic media, data, and services.
The following procedures apply to all electronic media, data, and services, which are:
A) Accessed on or from City premises;
B) Accessed using City computer equipment, or via City-paid access methods;
C) Used in a manner that identifies the individual with the City.
22.2 Authorization
An Employee must sign a statement acknowledging that they have read, understand,
and agree to comply with this policy. No Employee will be authorized to use
electronic media or services until they have signed the appropriate statement and
returned it to the Personnel Office.
`---- -......._'------------- - - - - -- ----- - - - - -- �---------------------- Ddetd: 12-082009
Page 40 of 51
Adopted .2011
12,$-3011 --- ---- DddW: 09.09
223 Inappropriate Material
General: Electronic media may not be used fox knowingly txansmittiog, retrieving
or storage of any communications of a discriminatory or harassing nature, or which
are derogatory to any individual or group, or which are obscene or sexually explicit,
or are of a defamatory or threatening nature, or for "chain letters," or for any other
purpose which is illegal or against City policy or detrimental to the City's reputation.
Electronic media may not be used for personal use relating to political, religious, or
personal financial profit.
22.4 Personal Use Limitations
General: Electronic media and services are primarily for City business use. limited,
occasional or incidental use of electronic media (sending or receiving) for personal,
non - business purposes done on the Employee's personal time is understandable and
acceptable — as is the case with personal phone calls. However, Employees need to
demonstrate a sense of responsibility and may not abuse the privilege. Such personal
use must not consume large amounts of City resources. Employees using electronic
media and services for personal use waive any claims to privacy regarding that usage.
Any costs incurred by the City due to personal use (such as printing costs, per -
minute Internet fees or cellular phone charges) must be paid by the Employee.
Excessive personal use will be determined by the individual Employee's supervisor,
and may subject the Employee to disciplinary action.
Personal Software: Personal software can significantly impact the operation of City
equipment. Consequently, the installation and use of privately owned software is
allowed only when approved in advance by the Technology Manager or City
Administrator. This includes downloading software from intemet sites. Games are
not considered to be appropriate software for City computer equipment. If allowed,
all personal software, including screensavers and shareware, must be legally
purchased and properly licensed to the Employee. A copy of the license must be
located in the Employee's office. Personal software and data may be removed
without warning at any time. The City is not responsible for the back -up or recovery
of files associated with personal software. If it is suspected that a personal software
package is the cause of a problem with any City software, it may be removed without
warning.
22.5 Individual Privacy
General: The City also reserves the right, in its discretion, to review any Employee's
electronic files, messages and usage to the extent necessary to ensure that electronic
media and services are being used in compliance with the law and with this and other
City policies. Employees should therefore not assume electronic communications
are private and confidential and should transmit highly sensitive information in other
ways. Employees should be aware that any data stored may be subject to
government data practices laws which make the text accessible to the public
. ..... _._-_.__.------..------.._ ............. ------------------ - -- -- WOW: 12-09.2008
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Respect: Employees must respect the confidentiality of other people's electronic
communications and may not attempt to read, "hack" into other systems or other
people's accounts, or "crack" passwords, or breach computer or network security
measures, or monitor electronic files or communications of other Employees or
third parties except by explicit direction of City management.
22.6 Copyrights
GeneraL• Anyone obtaining electronic access to other companies' or individuals'
materials must respect all copyrights and may not copy, retrieve, modify or forward
copyrighted materials except as permitted by the copyright owner. Also, network
users shall not delete, examine, copy or modify files and /or data belo to other
users, without their prior consent.
22.7 Passwords / Security
General: The City Administrator reserves the right to override passwords and codes
at any time. If the City Administrator requests an Employee's password(s), then the
password(s) must be disclosed. Any password used on the system shall be used for
the protection of the City of Centerville, not the Employee, and as such will not
preclude the City, as the operator or owner of a network, from rightfully entering the
network or any other messaging system at any time to review, copy or delete any file
or disclose any such file to others. Employees may not attempt to prevent the City
from viewing their computer and internet use by cbanging passwords, deleting or
attempting to delete files or records.
Participation in "Chat Rooms" is not permitted unless specifically approved by the
Administrator. Playing of online games from City computers is specifically
prohibited.
Responsibility: No email or other electronic communications (including facsimile
messages) may be sent which attempt to hide the identity of the sender, or represent
the sender as someone else or from another organization. Employees are
responsible for all electronic messages originating from a computer operating under
his /her password.
In no event shall an employee open an email attachment from an unknown source
and shall take precautions to ensure that attachments were in fact sent by the known
source. The City Administrator shall be notified immediately anytime the employee
has reason to believe that City equipment tray have been compromised by a virus,
malware or spyware.
22.8 Excessive Usage
General: Electronic media and services should not be used in a manner that is likely
to cause network congestion or significantly hamper the ability of other people to
access and use the system. Continued impedance of other users through mass
consumption of system resources,-After receipt-of a- request to cease such activity is -- Dew! 12-09.2009
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prohibited. The willful or careless introduction of programs known as computer
viruses, Trojan Horses and worms into the City's network or into any external
networks or computers can cause such excessive computer usage or even damage a
system and so would be a violation of this policy.
22.9 Data Retention
Records Retention Schedule: Electronic media may only be discarded in
accordance with the City's Data Practices Plan and the Minnesota Data Practices
Act. It should be assumed that electronic media may be viewed by the public in
accordance with the Data Practices Act. As such, electronic media ace similar to
printed communication and should be written with the same formality.
22.10 Questions Regarding Policy
General: City Employees who have concerns or are uncertain about ethical, legal or
security issues regarding the use of data communications tools are expected to
discuss their concerns with their supervisor who will act as the Employee's first point
of contact.
Integrity: Part of the responsibility of the City Administrator is to insure the
integrity of City data (an asset). Therefore, the City Administrator, in consultation
with the City Attorney, will resolve and answer any questions about this Acceptable
Use Policy or its interpretation. Until such issues are resolved, questionable use
should be considered "not acceptable ". Questions of interpretation should be
submitted, in writing, to the City Administrator. Final authority for this Acceptable
Use Policy lies with the City Council.
P.11 ----- Policy Violations - oebaaaa
'- --' --- . °- -- 9
Genetah The City Administrator will review all alleged violations of this City policy
on a case -by -case basis. The City Attorney may be consulted for technical assistance
in investigating a complaint. Clear violations of the policy which are not promptly
remedied may result in the expulsion of the offending Employee from the City s
network services in addition to disciplinary action, and consistent with the Personnel
Polity or appropriate bargaining unit agreement.
23. CELLULAR PHONE USAGE POLICY
23.1 Application
General: This policy is intended to regulate the use of City-owned cellular phones
within reasonable, practical parameters. As the number of available cellular
telephones increases and the efficiencies of cellular telephone usage become even
more apparent, it is incumbent upon the City to establish reasonable guidelines for
the use of cellular phones. The City of Centerville will benefit by extending the
hours essential Employees are available for consultation through the use of cellular
hones.
p _.... -.. ------------------------------------------ oetateu•1zae,zaoa
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Scope: This policy will apply to all City Employees using or having access to Gty-
owned cellular phones.
23.2 Guidelines
Policy: The following guidelines are established for the use of City -owned cellular
phones:
A) Cellular phones are intended to be used to increase the efficiency and
effectiveness of the services provided by the City of Centerville. As such,
each Employee using a celluhu phone during the course of his /her workday
must determine whether such usage is appropriate under the circumstances
existing at the time of the usage. In making such a determination,
Employees must consider the cost of using the cellular phone in comparison
with the cost and practicality of locating a customary telephone service.
B) During work hours personal phone calls will be acceptable in those
circumstances where it is necessary to briefly contact someone concerning
important matters. Calls of this nature shall be as brief as possible and
should be made only when circums tances prevent timely access to customary
telephone services. The City may ask the employee to reimburse for such
personal use minutes if the phone's plan - minutes are exceeded for that
month and those minutes become an additional cost to the City.
C) During non -work hours City Employees having access to assigned City -
owned cellular phones may make reasonable personal phone calls during all
hours. Employees having 24-hour access to City-owned cellular phones and
who also use the phone for personal reasons will reimburse the City for all
personal phone calls, to the extent that the calls exceed the maximum
allowable air time.
D) City Employees who take home a City -owned phone will agree to be
accessible for City business when necessary and practical after regular work
hours.
.... - - 0elded. I
E) All cellular phones shall remain the property of the City and shall be returned
to the City upon the termination of employment or if the cellular phone is no
longer necessary for work - related purposes. Any inappropriate use of
phones may subject to the Employee to disciplinary action. Any additional
charges will be paid by the Employee.
24. CARRYING OF FI REARM $
24.1 Policy
The City Of Centerville establishes a policy prohibiting the carrying of firearms while
acting in the course and scope of employment for the City. This includes but is not
]united to: I --- - ........... - ------ -- ..... - • 12-09.2009
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• Driving in a city vehicle;
• Worlting at any city owned work site;
• Working off -site on behalf of the city.
This policy shall not apply to any licensed peace officer acting within the scope of
employment.
25 . DRUG & ALCOHOL FREE WORKPLACE
25.1 Policy
Genetah In accordance with federal law, the City of Centerville has adopted the
following policy on drugs and alcohol in the workplace:
A) Employees are expected and required to report to work on time, in
appropriate mental and physical condition, ready to perform the duties of
their job. It is the City's intent and obligation to provide a drug -free, safe
and secure work environment.
B) The unlawful manufacture, distribution, possession, or use of a controlled
substance on City property or while conducting City business is absolutely
prohibited Violations of this policy will result in disciplinary action, up to
and including termination, and may have legal consequences.
C) The City recognizes drug dependency as an illness and a major health
problem. The City also recognizes drug abuse as a potential health, safety
and security problem. Employees needing help in dealing with such
problems are encouraged to use their health insurance plans, as appropriate.
D) Employees must, as a condition of employment, abide by the temms of the
City's drug and alcohol policy and must report any conviction under a
criminal drug statute for violations occurring on or off the work premises
while conducting City business. A report of the conviction must be made
within five (5) days after the conviction as required by the Drug -Free
Workplace Act of 1988.
25.2 Drug and /or Alcohol Treatment
Discipline: Employees are prohibited from possessing or consuming alcohol or
non - prescription drugs while on the job. Any Employee who reports to work
incapacitated or whose performance is impaired through the use of alcohol or non-
prescription drugs will be subject to disciplinary action.
Leave: In instances where it is necessary, personal leave may be granted for an
evaluation, treatment or rehabilitation on the same basis as is granted for ordinary
health problems. Consideration will be given for use of leave of absence without pay
as defined by the City's personnel policies.
..- .._-- --- - ------ ---------------------------- . -.---- Deleted: 12-09,2009
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Assistance: The City has also made available access to an Employee .Assistance
Program (EAP), sponsored by CIGNA Behavioral Health Services.
253 Pre - Employment Drug and /or Alcohol Screening
Applicability- The City has determined that a pre- employment drug and /or alcohol
screen is necessary to determine fitness for all City positions. All offers of
employment shall be made contingent upon successful completion of this screening.
They shall be requited of all candidates who are conditionally offered employment
for a given job class.
Confidentiality: The information obtained during the screening shall be treated in
the same manner as for confidential medical records under the Minnesota Data
Practices Act and HIPAA regulations.
Exam: A licensed laboratory or medical facility designated by the City shall conduct
the screening. The City shall pay the cost of the exam. The physician shall notify the
City Administrator whether or not a candidate has successfully passed the screening
with no evidence of illicit drugs or alcohol detected in samples provided.
Notification of Results: The City Administrator shall inform the candidates of the
results of their examination. If a candidate is rejected for employment based on the
results, he or she shall be notified of this determination and may request further
explanation from the testing facility.
26. EMPLOYEE RECOGNITION
26.1 Employee Action Committee
Authority: The City of Centerville promotes an environment in which positive
working relationships can be formed and fostered through social interaction and
Employees can be recognized for their contributions. For these purposes, Employees
are allowed to form an Employee Action Committee, with a minimum of three (3) and
a mas rra m of five (5) members to be appointed by the City Administrator. Members
of the Committee will elect officers and be responsible for structuring by -laws and
operating rules for the Committee, which will be reviewed and approved by the City
Administrator. Committee members are authorized to use up to one (1) hour of work
time per month for Committee business.
Employee Recognition and Appreciation: The City Council will designate an
amount in its annual budget to be used by the Committee for Employee recognition
and appreciation events. The Committee may consider selecting Employees for awards
in areas such as longevity, teamwork, innovation, above and beyond, leadership,
exceptional customer service, spirit, etc. Awards will consist of plaques or functional
items such as docks or pen /penal sets and will be of nominal value. Meals served at
award ceremonies will be of nominal value and will not include the purchase of
alcoholic beverages.
..- ------ ---------- ---- -- ---- ----- __- .__. ------------------ ... Deleted: 12-09.2008
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27. NON - DISCRIMINATION POLICY
Generah The City of Centerville is committed to a policy of non- discrimination with
regard to race, color, creed, religion, age, national origin, gender, sexual orientation,
marital status, public assistance status, or disability.
Definition: Discrimination is defined as any overt or covert behavior that excludes
access to, admission to, full utilization of, of benefit from any public service because of
race, color, creed, religion, gender, age, national origin, sexual orientation, marital status,
veteran status, age, public assistance status, or disability.
Discipline: Employees who participate in discrimination of any kind are subject to
discipline, up to and including termination.
Policy: In keeping with the City's commitment and the requirements of the law, the
City and staff will strive to remove any discrimination in the treatment of customers,
employment, assignment and promotion of personnel, training programs, services and
opportunities offered to citizens and staff location and use of facilities, and in verbal
and written communications.
Complaint Procedure: Employees can bring complaints, ask questions, and raise
concerns under this policy without fear of reprisal.
(A) An Employee who believes he /she has been made the subject of any
discrimination or who believes he /she has witnessed discrimination should
report the incident immediately to his /her supervisor. The employee's
supervisor shall then immediately notify the City Administrator about the
complaint.
(B) If the contact with the immediate supervisor does not prove effective, or if the
problem is with the supervisor, the Employee may at his /her own discretion,
by -pass the immediate supervisor and submit a written complaint directly to the
City Administrator.
(C) An Employee should report the complaint in writing, detailing the nature of the
complaint and all events leading up to the situation prompting the complaint.
I!at any witnesses to the event, the time, date and place of the alleged violation,
and any other information that may be pertinent to the complaint.
28. SAVINGS CLAUSE
This policy is subject to the laws of the United States and the State of Minnesota; in the event
that any provision shall be held to be contrary to law by a court of competent jurisdiction from
whose final judgment or decree no appeal has been taken within the time provided, such
provision shall be void. All other provisions of the policy shall continue and remain in full force
and effect.
.....____.__ --------------------------------- .... ... _.....______... f Deleted: 12-09,2009
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12 2o11 __ ---- f Deletrd :09-09
Adopted by the City Council of the City of Centerville this .4y of ece bet - - - -.- Deleted: 9-
�. ---- - - - -- --- - - ---- Dalend: J.e�.ry
- - -- -- - Deleted: 2m
Attest:
Signed:
City Administrator Mayor
- -- Deleted: 12-09.2009
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12 4 9-2011 ----- -f Dddw.. oM
APPENDIX A
HEALTH CARE SAVINGS PLAN
EUl unrepresented City of Centerville employees (exempt and non exempt)_are eligrble to -.- -- F«meuea: raK: tz pr
participate in the Minnesota Post Employment Health Care Savings Plan (HCSP). This
plan is established under Minnesota Statutes, Section 352.98 (Minn. Supp. 2001) and as
outlined in the Minnesota State Retirement System's Trust and Plan Documents. All
funds collected by the employer on the behalf of the employee will be deposited into the
employee's post employment health care savings plan account.
Employees will contribute to the Post Employment Health Care Savings Plan as
described below:
All employees with at least five years of service in the Public Employees
Retirement Association (PERA) shall contribute the amount of their severance
(unused PTO balance) that exceeds $2000 into the HCSP upon termination or
retirement. All employees with at least five years of service in PERA and who
are immediately eligible to receive a PERA pension shall contribute 100% of their
severance (unused PTO balance) into the HCSP upon termination or retirement.
This policy will take effect on January 1, 2010.
_. -- ---- - - - -- - -- DdVAd: 12-09.2009
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Adopted 2 011
12 %9-2011 odeted: 0909
ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING
I, , of the City of
Name Position
Centerville hereby acknowledge that I have received a copy of the City of Centerville
Personnel Policies dated 20_ and have read and understand the
information contained therein.
Dated this _ day of , 20_.
Signature
____ _..__...______ Deleted: 12-09.2009 —�
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12 %9-2011 Deleted: 09-09
City of Centerville
Tuition Reimbursement Form
Complete this section and receive approval prior to enrolling in this course.
Employee Name:
Job Title:
Department:
Class Name:
Class Dates:
How does this class relate to your job?
to
Estimated Tuition Cost:
Name of School:
*Attach course descApnbn
Address of School:
Are you working toward a degree? Yes No
If yes, list degree
Employee Signature: Date:
Pre - Approval Signatures & Funding Source:
City Administrator Signature: Date:
Department Head Signature: Date:
Account Coding:
Reimbursement Request Section — Complete after class is finished.
Date Class Completed: Final Grade:
*Attach copy of grade sheet - Employee must receive a passing grade (C or equivalent) in order to receive
reimbursement.
Actual Tuition Cost: ' Attach recelpt W tution
Employee Signature: Date:
City Administrator Signature: Date:
Department Head Signature: Date:
After the Reimbursement Request has been approved, send to the Finance Department with the original receipt and an
expense report. Send a photocopy of completed Tuition Reimbursement Form to the City Administrator for inclusion in
your personnel file.
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Adopted .2011
CITY OF CENTERVILLE
MONTHL Y ENGINEER'S REPORT
For the December 14, 2011 City Council Meeting
Italia = New information.
Normal = No change from last report.
1. 21� Avenue /Backage Road (000616- 05143 -0). This matter is pending in the court system
2. TE Grant Trail Project (000616- 08165 -0). Construction is complete. We are working with the
contractor to resolve any final payment items and should have a final pay request in front of the City
Council in the near future. Specifically, we are working with Anoka County and the contractor to
resolve the claim for delay due to the state shutdown.
3. 2008 Downtown Storm Water Improvements (000616- 08167 -0). The irrigation system was up
and running this fall. Next spring, the contractor will be required to restart the system and demonstrate
its proper operation again. Once that is complete, the city will take over maintenance and operation. A
public viewing of the system is being planned for early next summer.
4. Miscellaneous:
• We have provided a proposal to complete the Surface Water Management Plan update.
• We will be in attendance at the workshop to discuss the pavement management plan.