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HomeMy WebLinkAbout2011-11-02 P & R Meeting Minutes - Approved PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, November 2, 2011 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, November 2, 2011 at Centerville City Hall, 1880 Main Street. Present: Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Mark Haiden Absent: Chairperson Patrick Branch Committee Member Kevin Selander Council: Council Liaison Steven King Staff: Paul Palzer, Public Works Also present were Rob Faust and his mother, Carla Faust. _____________________________________________________________________________________________ I. CALL TO ORDER Roll Call Vice-Chairperson Jon Grahek called the November 2, 2011 Parks & Recreation Committee Meeting to order at 6:34 p.m. II. SET AGENDA A Committee Member requested that Organizational Structure and Staff Assistance be added as Item #6 under Updates. Motion was made by Committee Member Kevin Amundsen, seconded by Committee Member Brian Peterson, to set the November 2, 2011 Parks & Recreation Committee Agenda with the above addition. All in favor. Motion carried unanimously. III. APPEARANCES 1.Mr. Rob Faust, Eagle Scout, updated the Committee on the progress of the installation of the flag pole at Cornerstone Park. Discussion ensued regarding the illumination of the flag and a proposal from Parks & Recreation Committee Meeting Minutes 11-02-11 Killmer Electric in an amount not exceed $800. Mr. Faust has stated that he has raised approximately $500 for this item; however, an additional $300 is needed to secure the installation. It was felt that the Committee would request Council consider appropriating funds from the signage fund for the remaining $300 that is needed to allow completion of the project prior to winter. Mr. Faust stated that an upcoming Dedication Ceremony has been scheduled for November 10 at 4:00 p.m. at the park and Mr. Faust’s request for local dignitaries presence at the event. Mr. Faust also stated that the plaque would be completed and mounted prior to the ceremony. He would meet with Committee Member Amundsen to determine is exact location. Motion was made by Committee Member Suzanne Seeley, seconded by Committee Member Kevin Amundsen, to recommend to Council that $300 be allocated from the Signage Fund for the illumination of the flag. All in favor. Motion passed unanimously. The Committee requested that Staff Member Palzer make copies of the Veteran’s Memorial and Park Dedication flyer with postings being placed at City Hall and in the Kiosk located at the park. IV. CONSIDERATIONS OF MINUTES 1. October 5, 2011 Parks & Recreation Committee Meeting Minutes A Committee Member requested that language be added regarding the purpose of the Lions Special Event Permit request for the use of the warming house facility for their annual Haunted House. Motion was made by Vice Chairperson Jon Grahek, seconded by Committee Member Brian Peterson, to approve the October 5, 2011 Parks & Recreation Committee Meeting Minutes with the above addition. All in favor. Committee Member Haiden abstained. Motion passed. V. COMMITTEE BUSINESS 1. Council Updates - Council Member Steve King Council Member King stated that Council approved their requests to allocate funds to a reserve account for trail signage in the amount of and the placement of an aluminum can collection trailer provided by National Recycling, Inc. for no fee at Laurie LaMotte Park to earn additional funding for park programs. Staff Member Palzer reported that Eagle Park had recently sustained graffiti both on the tennis court and the sign. 2 of 4 Parks & Recreation Committee Meeting Minutes 11-02-11 2. Park Benches for Trailside Park It was reported that Bald Eagle Ski Club President Mr. Tom Kohl would be meeting with Chairperson Branch to discuss accessibility requirements and seating options at the park. 3. Forwarded Requests for Donations – (Deadbroke Saddle Club, Eaglebrook Church & Running Aces) Nothing to report. 4. Cornerstone Park Kiosk Committee Member Amundsen like the sample Chairperson Branch provided to the Committee but requested that Bonstroo’s information be removed from it. Council Member King felt that an arrow would be more understandable than the “You are Here” star. Staff Member Palzer stated that he would request the City Clerk to make the above stated modifications prior to placement at City Hall and within the kiosk. 5. Request for Use of Laurie LaMotte Hockey Rink for Practice – Mr. Tom Berg Vice Chairperson Grahek felt that due to lack of a schedule this item could not be considered. Committee Member Seeley felt that if there were a lack of requests the Committee should offer the same hours, days and use requirements as in previous years. Staff Member Palzer was requested to provide the Committee with last years agreement completed by Mr. Berg for further consideration. Due to lack of information provided, no action was taken on this item. 6. 2012 Skating Night dates Committee Member Amundsen discussed rates for the horse drawn sleigh (525/first hour and $125 for the second hour with both dates, January 14 & 28 being available with Bunker Stables. It was felt that the times of the event should remain the same as previous years (6-8:00 p.m.) Discussion ensued regarding the placement of the Public Works Garage and the need for a selected bonfire site. Staff Member Palzer stated that he currently did not have a suggested site, however, would provide a suggested site at their next meeting. The Committee discussed popcorn and hot chocolate serving and remain stock of these items. 3 of 4 Parks & Recreation Committee Meeting Minutes 11-02-11 Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden, to recommend to Council to expend Parks & Recreation funds in the amount of $100 (down payment) in 2011 and $550 in 2012 for securing Bunker Stables to provide Horse Drawn Hayrides for the January 14, 2012 skate night. A second skate night would be scheduled for February 11, 2012 excluding hayrides. The skate nights would take place at Laurie LaMotte Park and commence at 6:00 p.m. All in favor. Motion carried unanimously. VI. UPDATES 1. Parks and Recreation Budget Update It was reported that the City Council approved a Trail Signage Reserve account in the amount of $1,500. There was no information available regarding the Park Program Line Item or the Line Item Balance. 2. Fete des Lacs Festival Update - Nothing to report at this time. 3. Trail Signage report on cost from Staff Member Paul Palzer - No information is available at this time. 4. Committee Member Selander – No response has been received subsequent to Chairperson Branch’s request. 5. Aluminum Can Recycle Center – National Recycling, Inc. Council Member King reported earlier in the meeting that Council approved placement of a trailer at Laurie LaMotte Park for this venture. The City Clerk felt that SCORE funding would not be available for this activity due to profitability. Committee Member Amundsen stated that the City is placed on a waiting list of approximately 100 for the free service provided and that he would keep the Committee abreast of process of securing the trailer. 6. Organizational Structure and Staff Assistance Lengthy discussion ensued regarding the Council’s recent decision to eliminate a Staff Liaison to the Committee and its affects on the Committee going forward. Discussion ensued regarding arranging a Special Meeting on November 29, 2011 to discuss the Committee’s concerns with Administrator Larson.. VII. ADJOURNMENT Motion was made to adjourn the meeting of November 2, 2011 by Committee Member Brian Peterson, seconded by Committee Member Kevin Amundsen. All in favor. Motion passed unanimously. Meeting was adjourned at 8:52pm. Minutes were transcribed by Committee Member Seeley. 4 of 4