Loading...
HomeMy WebLinkAbout2011-12-07 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE MEETING MINUTES Tuesday, December 7, 2011 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting Tuesday, December 7, 2011 at Centerville City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Mark Haiden Absent: None One Committee Member seat is vacant. I. CALL TO ORDER Roll Call Vice-Chairperson Jon Grahek called the December 7, 2011 Parks & Recreation Committee Meeting to order at 6:32 p.m. Vice-Chairperson Grahek is chairing this meeting. Chairperson Patrick Branch is the minute taker for December. II. SET AGENDA Grahek, Motion was made by Committee Member seconded by Committee Member Amundsen , to set the agenda as amended. Open Items 6, 7 & 8 were added to the agenda. Motion carried unanimously. III.APPEARANCES 1. Mr. Robert Faust made his final appearance before the Committee to wrap the Eagle Scout Project. Rob’s Eagle Scout project installed a flagpole and Veterans Memorial in Cornerstone Park. The project is now complete with proper lighting and a Veterans Memorial plaque. Mr. Faust thanked the Committee for their support. Vice-Chairperson Grahek complemented Rob on his fine performance on the flag raising ceremony. The Committee is pleased with this and earlier Eagle Scout projects. These projects allow the Committee to accomplish that would not be affordable with the current budget restraints. IV. CONSIDERATION OF MINUTES 1. Consideration of the November 2, 2011 Parks and Recreation Committee meeting minutes. A request was made to amend the meeting minutes as follows: Under V. Discussion Points – “are extracted from” be modified to “were discussed at”. Motion was made by Committee Member Peterson, seconded by Committee Member Haiden, to approve the November 2, 2011 meeting minutes as amended. All in favor. Chairperson Branch abstained. Motion passed. 2. Consideration of the November 29, 2011 Parks and Recreation Committee special meeting minutes. A request was made to amend the meeting minutes as follows: Under Appearances – the spacing. Motion was made by Committee Member Vice-Chairperson Grahek, seconded by Committee Member Haiden to approve the November 7, 2011 meeting minutes as amended. All in favor. Motion passed unanimously. V. COMMITTEE BUSINESS 1. Park Benches for Trailside Park Chairperson Branch met with Mr. Tom Kohl, President of Bald Eagle Waterski Show to discuss mutual ideas for improvements to Trailside Park. The waterski club is very pleased with the new site for their free, weekly shows. They attracted over 200 people each Thursday evening of the Summer; so obviously, the residents also enjoyed the new location. The Committee would like to see a couple of accessible park benches at that location to make the site user friendly to seniors or those who need greater accessibility. Mr. Kohl, a professional landscaper, will create a cost effective design. Bald Eagle Waterski Show had several concerns regarding the lawn maintenance and portable toilets. Mr. Palzer stated that the park will be mowed according to all other park maintenance schedules. The Club desires to install the portable toilets and the Committee advised them that the portable toilets needed to be away from the trail and out of site of traffic.: A representative of the Bald Eagle Waterski Show will come to a Committee meeting in the Spring to discuss these items and their plans for using the site. . 2Committee Member Kevin Selander - Resignation and Appreciation Letter A draft letter was presented and approved by the Committee. Mayor Wilharber will sign the letter of appreciation. The staff will send out that letter this week. Motion was made by Chairperson Branch and seconded by Committee Member Seeley to accepts Kevin Selander’s resignation and recommend that Mayor Wilharber sign the letter of appreciation. All in favor. Motion passed unanimously. Committee Member Seeley suggested the Committee send Mr. Selander a thank you note signed by all Committee members. 3. Skate Night Flyer & Placement Several suggested modifications to the skate night flyer were requested and inclusion in the January water bill. It was felt that clarification was needed that the event was free and that the hayride was only for the January event. It was also suggested that the flyer be included in the Centennial Friday Flash and placed at local businesses. The Committee discussed a new location for the bonfire due to the relocation of the garage on the site. Mr. Palzer suggested a location just east of the pleasure rink and the Committee concurred. The Committee has been looking for opportunities to continue to work closely with Wargo Nature Center. Committee Member Seeley suggested that we ask Wargo to supply a naturalist and snowshoes for the February skating party. There will be a charge for that service. Committee Member Seeley will contact Wargo and determine if they are interested and what the cost will be. This item will be on the January agenda and a recommendation to Council may be made at that time. The Committee felt that there were ample supplies for the upcoming skating events and the Committee requested the purchase of a popcorn scoop. VI. COUNCIL UPDATE - COUNCIL LIAISON KING Council Liaison King had no items to report; however, requested that he receive an update of the November 29 Special Meeting. The Committee referred him to the minutes and Administrator’s Larson’s summary. VII. OPEN ITEMS AND STATUS 1.Donation Request (Deadbroke, Running Aces & Eaglebrook) The City has not received a response to these requests; however, it was suggested that a donation request also be forwarded to the Centennial Hockey Association. This item will be placed on the list of action items. 2. Cornerstone Park Kiosk Amundsen Committee Member is working on the inserts for the Kiosk and they will include revamped park and trail maps. 3. Skate Parties (Volunteers, Supplies, bonfire site & Etc.) Supplies and bonfire site were discussed previously. Most Committee members are available for the skate events. 4. Trail Signage Chairperson Branch requested that Public Works design trail side signs. Chairperson Branch provide Mr. Palzer with a drawing of two different signs that are being used by other cities; either of which would meet our objectives. Public Works needs to finalize a design that they can accomplish and install. We want to use the winter months to design and purchase the signs for installation in the spring. It may work best to have two designs; a larger sign for the main entrances to the trail system and smaller signs for intersections and smaller parks. The trail signs will be paid for out of a reserve account established for this purpose. One commercial vendor, Fast Signs, can provide an aluminum sign with UV laminate coating. The cost for a 3 x 4 sign is $176. The laminate coating will provide a certain level of resistance to vandalism (tagging). 5. Aluminum Can Project No update on this item. 6. Girls Hockey Request The Committee has had no further update on this topic. The Committee does not want to disappoint residents who have reasonable requests. See the next item for a proposed solution. 7. Parks Reservation Applications - Short Version As an action item for the November 29, 2011 special meeting, Mr Dallas Larson has proposed an abbreviated park facility request form. The Committee felt that the Special Event Permit was too lengthy and complex for a simple request to reserve a park facility. The Committee suggested several modifications to the proposed form and requested that a on-line and city calendar be made available for reference to those that may desire to utilize the park amenities and for reference. It was also felt that the request form be available on line. The Committee felt that the new request form along with a two month lead time in scheduling of usage of the facility be forwarded to local sport organizations. 8. Staff Procedures The Committee felt the staff procedures laid out by Administrator Larson in his November 30, 2011 e-mail note adequately addressed the Committee’s needs for improved staff support. VIII. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Haiden, to adjourn the December 7, 2011 Parks and Recreation meeting at 8:45 p.m. All in favor. Motion carried unanimously. IX. ACTION ITEMS # Action item Assigned Due Date Date Closed Person 1 Committee Scribe - present D. Larson 12/14 Open recommendation to Council 2 Scribe job description P.Branch 12/8 Completed D. Larson 3 Simplified Special Permit Form City Staff 12/30 Completed 4 Action item section added to P&R 12/07 Completed committee minutes Committee 5 Plan for improving staff assistance D. Larson 12/07 Completed 6 Trailside Park benches (see 12/7 Tom Kohl, 4/6/2012 Open minutes) BEWSS Pres. 7 Trailside Park Portable Toilets (see Tom Kohl, 4/6/2012 Open 12/7 minutes) BEWSS Pres. 8 Bald Eagle Waterski Show Tom Kohl, 4/6/2012 Open Appearance (see 12/7 minutes) BEWSS Pres. 9 Skate Night Update and distribute P Branch 1/10/2012 Open flyer 10 Skate Night Purchase Pop Corn Staff 1/10/2012 Open Scoop 11 Skate Night Contact Wargo S Seeley 2/1/2012 Open regarding snowshoes 12 Centennial Youth Hockey Ass. - Staff 1/4/2012 Open send a letter requesting charitable gambling funds 13 Kiosk - Cornerstone Park - Create K. Amundsen 1/4/2012 Open inserts for the Kiosk - rebuild the trail map graphic 14 Trail Signs - design trail signs P Palzer 1/4/2012 Open # Action item Assigned Due Date Date Closed Person Parks Reservation Applications - Short 15 D. Larson 1/4/2012 Open Version. Committee approved with corrections. (see above) 16 Establish Working Calendar in City Staff 1/4/2012 Completed office and on-line action by T. Bender 17 Public Notice of new short form park Staff 2/1/2012 Open reservation policy