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HomeMy WebLinkAbout2012-01-11 CC, WS Council Packet CITY OF CENTERVILLE COUNCIL ervitte MEETING & WORK SESSION AGENDA Estaffi.sited Wednesday, January 11, 2012 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. December 28, 2011 City Council Meeting Minutes (Pages 1 -6) V. CONSENT AGENDA 1. City of Centerville December 29, 2011 through January 11, 2012 Claims (Check #26959- 26978) (Pages 7 -8) 2. Centennial Fire District Claims through December 27, 2011 (Check #5141- 5144) (Page 9) 3. Renewal of Membership in Materials Management Division Cooperative Purchasing Venture (Pages 10 -12) VI. AWARDS/PRESENTATIONS /APPEARANCES VII. OLD BUSINESS 1. Massage Establishment, Massage Therapist Licensing & Renewal Fees (Pages 13 -14) VIII. NEW BUSINESS 1. Res. #12-001 — Authorizing Appointing Acting Mayor & Order of Succession (Page 15) 2. Res, #12 -002 — Assigning Duties as they Relate to Handling Banking Transactions (Page 16) 3. Res. #12 -003 — 2012 Appointments (Pages 17 -20) 4. Workers Compensation Renewal (LMCIT) — Coverage for Elected Officials (Pages 21 -25) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Larson a. DNR Forestry Grant b. "Shovel Ready" Program (Page 26) WORK SESSION L ROLL CALL II. DISCUSSION ITEMS a. New Home Construction Abatement Program b. 2013 Goals & Objectives X. ADJOURNMENT * *REMINDERS ** City Hall will be closed on January 16, 2012 in Observance of Martin Luther King Jr. Day City Council Meeting January 25, 2012, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - February 1, 2012, 6:30 p.m. Council Chambers City Council Meeting - February 8, 2012, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting - February 14, 2012, 6:30 p.m. Council Chambers - Tenative Parks & Recreation - Skating/(Hayride, 6 -8:00 p.m.)/Bonfire, Hot Cocoa & Popcorn - February 11, 2012, 6 -9:00 p.m. Laurie LaMotte Memorial Park Centerville Lions Annual Fishing Contest, Saturday, February 18, 2012 - 11:00 a.m. - 2:00 p.m. - Lake to be Determined by Weather EEA Young Eagles Rally (Free Airplane Rides - Kids 8 -17 years old) - February 18, 2012 - 9:00 a.m. - 1:00 p.m. - Lake to be Determined by Weather Parks & Recreation - Skating/(Hayride, 6 -8:00 p.m.)/Bonfire, Hot Cocoa & Popcorn - January 14, 2012, 6 -9:00 p.m. Laurie LaMotte Memorial Park ** *CANCELLED * ** CITY OF CENTERVILLE CITY COUNCIL MEETING December 28, 2011 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of December 28, 2011, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love 0 Council Member Jeff Paar Q ABSENT: None STAFF: Finance Director Mike Jeziorski City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA The Mayor reviewed the Set Agenda with Council. (Check #26950 -26958 - Page l0a) The Mayor desired to have added to the Agenda under New Business, Item 7, Minnesota Department of Natural Resources Grant Announcement Letter; Item 8, Centennial Lakes Police Department Newsletter and Item 9, Centennial Lakes Little League Letter Dated December 12, 2011 regarding sod at Field #1 at Laurie LaMotte Memorial Park. Motion by Council Member Love, seconded by Council Member Paar, to approve the Agenda with the above stated additions. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES 1. December 14, 2011 City Council Meeting Minutes 1 City of Centerville Council Meeting December 28, 2011 Motion by Council Member Paar, seconded by Council Member King, to approve the December 14, 2011 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 1. December 14, 2011 City Council Work Session Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the December 14, 2011 City Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville December 15, 2011 through December 28, 2011 Claims (Check #26924- 26949) W /Check #26735 Voided 2. Centennial Lakes Police Department Claims through December 22, 2011 (Check #8726 -8747) 3. Centennial Fire District Claims through December 16, 2011 (Check #5119 -5140) W /Check #5110 -5119 Payroll 4. Successful Review of Finance Director & Step Increase to Step 5 5. Successful Completion of Year 13 & Review of City Clerk 6. Release of Deed Restrictions, Developers Agreement & Assessment Agreement Northern Forest Products Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES VII. OLD BUSINESS 1. Ordinance #54, Second Series Amending Chapter 90, Regulation of Dogs & Other Animals Mayor Wilharber stated that the presented Amendment has taken three years to draft a cooperative animal ordinance that the Centennial Lakes Police Department can enforce throughout the three member cities with ease. The Ordinance will still require those Potentially Dangerous or Dangerous animal owners to register their animals; however, dog or cat owners will no longer be required to license their animals with the City. The owners must have current vaccinations, and abide by leash and at large requirements along with cleaning up after their pet. Motion by Council Member Paar, seconded by Council Member Love, to adopt Ordinance #54, Second Series Amending Chapter 90, Regulation of Dogs & Other Animals as presented. All in favor. Motion carried unanimously. Page 2 of 6 2 City of Centerville Council Meeting December 28, 2011 VIII. NEW BUSINESS 1. Res. #11 -030 — Authorizing Submission of an Application for CDBG Funding 1687 Sorel Street & 7089 Centerville Road Finance Director Jeziorski stated that the presented application is the same as previously submitted; however it is for 2012 funding. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve Res. #11 -030 — Authorizing Submission of an Application for CDBG Funding — 1687 Sorel Street & 7089 Centerville Road as presented. All in favor, except King opposed. Motion carried. 2. Approving Implementation Plan for Phase II of Remote Meter Reading System Mayor Wilharber recommended that Staff forward a letter to affected residents explaining the installation of the new meters, reasoning behind the replacement meters and when the installation would be taking place. The Mayor felt that no resident should be surprised if they were to come home and find an employee on their property. Discussion ensued regarding affects of this project, accuracy, aiding in potential for monthly billing of services and elimination of manual reading expenses. Motion by Council Member Paar, seconded by Council Member Love, to approve the Implementation Plan for Phase II of Remote Meter Reading System as presented. All in favor. Motion carried unanimously. 3. Adoption of Personnel Policy Amendments Finance Director Jeziorski reviewed several of the modifications with Council and stated that it is same as discussed and presented at the December 14, 2011 Work Session. Motion by Council Member Love, seconded by Council Member Paar, to Adopt the revised Personnel Policy as presented. All in favor. Motion carried unanimously. 4. Update Stormwater Management Plan - Stantec Proposal Mayor Wilharber questioned whether Engineer Statz had anything to add to Stantec's proposal. Engineer Statz declined. Consensus of the Council was that the City would obtain bids for this project through the RFP process as discussed at the last work session. Motion by Council Member King, seconded by Council Member Fehrenbacher, to Authorize Staff to obtain proposals for Updating the City's Stormwater Management Plan. Council Member King questioned the last time the plan was updated. Engineer Statz stated in 2004. Page 3 of 6 3 City of Centerville Council Meeting December 28, 2011 All in favor. Motion carried unanimously. 5. Approve License for Use of Digital Ortho & Oblique Aerial Photographs w /Anoka County. Finance Director Jeziorski stated that the City previously has entered into agreements similar to this with the County and they would like a renewal. Finance Director Jeziorski stated that the aerial photographs are utilized by staff on a regular basis. Motion by Council Member Love, seconded by Council Member Fehrenbacher, to Approve Licensing for Use of Digital Ortho & Oblique Aerial Photographs w /Anoka County. All in favor. Motion carried unanimously. 6. Approval of Massage Establishment & Renewal of Massage Therapist License Sense of Life & Ms. Lisa Kieselhorst Mayor Wilharber stated that Ms. Kieselhorst has been operating A Sense of Life out of Schlavin Chiropratic Offices directly across from City Hall for several years. Motion by Council Member Paar, seconded by Council Member Love, to approve the Massage Establishment & Renewal of Massage Therapist License — A Sense of Life & Ms. Lisa Kieselhorst subject to the submission of current insurance and certification on file with the City (Submitted Documents Expire 9/31/2012) . All in favor. Motion carried unanimously. Mayor Wilharber stated that over the previous years with both establishments that operated massage, building owners /operators have felt that the renewal process infringes on the rights of owners and the fees are extremely high. The Mayor stated that the City's current Code requires a background check by the Police Department, an annual inspection by both the Fire Department and the City's Building Inspector. Attorney Glaser stated that there is a very high potential for illegal activity with this type of business and through fees, these undesirable businesses can be filtered out. Finance Director Jeziorski stated that through discussions with the Administrator, the Council may consider to offer waiving of the renewal fee for massage therapists if they are also the owner /operator. Attorney Glaser felt that the fees that the City is charging is comparable to other City's and reviewed several with Council ranging from $180 -$625. The Mayor requested that research regarding fees, requirements and a recommendation be brought back to Council for consideration at their next meeting. 7. Minnesota Department of Natural Resources Grant Announcement Letter Mayor Wilharber requested that Staff research the possibility of applying for the Grant which outlines planting of specific trees with the City of Centerville for the coming year Page 4 of 6 4 City of Centerville Council Meeting December 28, 2011 and if it is felt that the City would benefit from the submission it be brought back for consideration. 8. Letter from Centennial Lakes Little League - Field #1 In Field, Laurie LaMotte Park Mayor Wilharber stated that the Little League feels that the newly installed in field grass was not properly maintained by the City. Mayor Wilharber requested that Staff contact the Little League to notify them that the City was in receipt of their letter and that Staff would research their concerns. Mayor Wilharber stated that the item would be addressed subsequent to Staff's research. 9. Centennial Lakes Police Department Newsletter Mayor Wilharber stated that recently the Police Department completed their newsletter and suggested that Council Members review it on -line. Mayor Wilharber questioned whether the Council desired to have a Police Department representative (Officer /Chief) attend Council meetings on a regular basis (monthly, quarterly or when important issues arise)? Consensus was that quarterly would be optimal unless a more critical issue needed discussion for Council or resident awareness. It was felt that the Chief did not need to be present at these meetings. IX. ANNOUNCEMENTS/UPDATES Finance Director Jeziorski stated that audit preparation will take approximately 2 months and that Council could expect financials shortly thereafter. Finance Director Jeziorski suggested that Council schedule a Work Session to discuss a New Home Tax Abatement Program and Council's Goals & Objectives for 2013. Consensus was to schedule a Work Session following the next regularly scheduled Council meeting. Attorney Glaser reported that the ticket program was proceeding well and that he would have a full report for Council at either their first meeting in January or second meeting in January. Mayor Wilharber reported that there was a potential for a $50,000 overage associated with the Trail project due to unforeseen issues and the State shutdown. Engineer Statz reported that Staff Member Burmeister was working with the contractors regarding these issues. Mayor Wilharber also reported that a business of Lino Lakes had recently donated the installation and a lift off truck -bed type fire apparatus to the Centennial Fire District in exchange for recognition of use of the equipment. Mayor Wilharber stated that the equipment, if purchased new, would be worth approximately $40,000. X. ADJOURNMENT Page 5 of 6 5 City of Centerville Council Meeting December 28, 2011 Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Adjourn the regularly schedule meeting of December 28, 2011 at 7:10 p.m. All in favor. Motion carried unanimously. Transcribed by Staff Member Teresa Bender Page 6 of 6 6 CITY OF CENTERVILLE 01/06/12 9:05 AM Page 1 *Check Detail Register - January 11 2012 JANUARY 2012 Amt Invoice Comment Paid Chk# 000244E 1/5/2012 IRS /EFTPS G 101 -21703 FICA Tax Withholding $2,735.16 SS & MED PAYROLL W/H - PAY PERIOD 1 G 101 -21701 Federal Withholding $2,639.25 FED.PAYROLL W/H - PAY PERIOD 1 Total IRS /EFTPS $5,374.41 Paid Chk# 000245E 1/5/2012 WELLS FARGO G 101 - 21714 HSA Payable $1,327.08 H.S.A. PAYABLE - PAY PERIOD 1 Total WELLS FARGO 51,327.08 Paid Chk# 000246E 1/5/2012 MINNESOTA DEPT OF REVENUE G 101 -21702 State Withholding 51,032.46 MN W/H - PAY PERIOD 1 Total MINNESOTA DEPT OF REVENUE $1,032.46 Paid Chk# 000247E 1/5/2012 PERA G 101 -21704 PERA $2,802.11 PERA W/H - PAY PERIOD 1 Total PERA $2,802.11 Paid Chk# 000248E 1/5/2012 REV - TRAK - MERIDIAN BANK E 601 - 49400 -428 ACH File Charge $9.11 REV TRAK FEES Total REV - TRAK - MERIDIAN BANK 59.11 Paid Chk# 026959 1/11/2012 AMERICAN ENGINEERING TESTING E 414 - 41950 -303 Engineering Fees 559.80 53347 CENTERVILLE REGIONAL TRAIL Total AMERICAN ENGINEERING TESTING 559.80 Paid Chk# 026960 1/11/2012 AMERICAN SOCIETY OF COMPOSERS E 101 - 45201 - 371 Music in the Park $320.00 2012 LICENSE FEE - ACCT #500719554 Total AMERICAN SOCIETY OF $320.00 Paid Chk# 026961 1/11/2012 BUNKER PARK STABLES, INC. 1- 45201 -370 Park Programs $46.31 SALES TAX - PARK PROGRAM - SKATE NIGHT Total BUNKER PARK STABLES, INC. 546.31 Paid Chk# 026962 1/11/2012 CENTER POINT ENERGY MINNEGASCO E 602- 43200 -380 Utilities 514.89 1785 PELTIER LAKE DR - SERV THRU 12 -27 -11 E 101 -42280 -380 Utilities $552.08 1880 MAIN ST - SERV THRU 12 -27 -11 E 101 -43000 -380 Utilities $740.69 2085 W CEDAR ST - SERV THRU 12 -27 -11 E 101- 43000 -380 Utilities 512.85 7087 - 20TH AVE S - SERV THRU 12 -27 -11 E 101 - 45202 -380 Utilities $94.24 6970 LAMOTTE DR - SERV THRU 12 -27 -11 Total CENTER POINT ENERGY $1,414.75 Paid Chk# 026963 1/11/2012 CONNEXUS ENERGY E 602- 43200 -380 Utilities $61.47 6900 20TH AVE - LIFT STATION - SERV THRU 12 -14 -11 E 101- 43140 -386 Other Utilities $37.71 7100 -20TH AVE N - TRAFSG - SERV THRU 12 -19 -11 E 602 - 43200 -380 Utilities $13.33 6800 20TH - RADIO FO SCADA - SERV THRU 12 -19 -11 E 601- 49400 -380 Utilities $13.33 6800 20TH - RADIO FO SCADA - SERV THRU 12 -19 -11 E 101- 43000 -380 Utilities 5131 18 7087 - 20TH AVE N - SERV THRU 12 -14 -11 E 101 - 43140 -386 Other Utilities $110.20 STREET LIGHTS - 395653 - 219699 - SERV THRU 12 -29 -11 E 101 - 43140 -386 Other Utilities $110.40 STREET LIGHTS - 395653 - 219678 -SERV THRU 12- 29 -11E 101 -43000 -380 Utilities $348.02 2085 CEDAR ST - SERV THRU 12 -14 -11 Total CONNEXUS ENERGY 5825.64 Paid Chk# 026964 1/11/2012 DEPUTY REGISTRAR E 101 -43000 -430 Miscellaneous $16.00 LICENSE TABS - 08 FORD 1FTSX21Y48EC53633 E 101- 43000 -430 Miscellaneous 516.00 LICENSE TABS - 00 FORD 1FTYR14V7YPC06309 E 101- 42400 -430 Miscellaneous 516.00 LICENSE TABS - 05 CHEV 1GCHK29U55E287621 E101- 43140 -430 Miscellaneous 516.00 LICENSE TABS - 05 GMC 1GDJK34U15E278649 E 101 - 43000 -430 Miscellaneous $16.00 LICENSE TABS - 01 STER 2FZAAWAK81AJ45865 E 101- 43000 -430 Miscellaneous $16.00 LICENSE TABS - 08 FORD 1 FTSX21 Y28EC53632 E 101 -43000 -430 Miscellaneous $16.00 LICENSE TABS - 07 STRG - 2FZAAWDC27AY48794 Total DEPUTY REGISTRAR $112.00 Pa Chk# 026965 1/11/2012 GOPHER STATE ONE CALL INC 1- 49400 -3D0 Professional Srvs $5.07 29037 DECEMBER 2011 SERVICES 2 -43200 -300 Professional Srvs $5.08 29037 DECEMBER 2011 SERVICES Total GOPHER STATE ONE CALL INC 510.15 7 CITY OF CENTERVILLE 01/06/129:05 AM Page 2 *Check Detail Register — January 11, 2012 Check Amt Invoice Comment Paid Chk# 026966 1/11/2012 HAWKINS WATER TREATMENT E 601 -49400 -216 Chemicals and Chem Products $1,055.47 3294934 CHEMICALS Total HAWKINS WATER TREATMENT $1,055.47 Paid Chk# 026967 1/11/2012 HSBC BUSINESS SOLUTIONS E 101 -43000 -220 Repair /Maint Supply $87.19 SUPPLIES Total HSBC BUSINESS SOLUTIONS $87.19 Paid Chk# 026968 1/11/2012 INTERNATIONAL UNION OF OPERATI G 101 -21707 Union Dues $96.00 JAN. 2012 UNION DUES Total INTERNATIONAL UNION OF OPERATI $96.00 Paid Chk# 026969 1/11/2012 ISS E 101 -43000 -300 Professional Srvs $111.04 1247a SYSTEM MONITORING - COMMERCIAL Total ISS $111.04 Paid Chk# 026970 1/11/2012 KEY AUTOMOTIVE SERVICE CENTER E 101 - 43000 -404 Repairs /Maint Machinery /Equip $994.49 TIRES - 200B FORD F250 SUPER DUTY P/U - MN- 924138 E 101 -43000 -220 Repair /Maint Supply $74.44 D80671 SUPPLIES Total KEY AUTOMOTIVE SERVICE CENTER $1,068.93 Paid Chk# 026971 1/11/2012 KILLMER ELECTRIC E 101 - 43140 -300 Professional Srvs $142.50 73216 REPAIR POLE EAST OF FLAG POLE HAD BEEN HIT - BASE TIPPED SLIGHTLY Total KILLMER ELECTRIC $142.50 Paid Chk# 026972 1/11/2012 MENARDS - FOREST LAKE E 101-43000-210 Operating Supplies $44.15 66058 OPERATING SUPPLIES - P.W. Total MENARDS - FOREST LAKE $44.15 Paid Chk# 026973 1/11/2012 METROPOLITAN COUNCIL ENVIROMEN G 602 -20801 Service Availability Charge $4,415.40 DECEMBER 2011 SAC CHARGES Total METROPOLITAN COUNCIL $4,415.40 Paid Chk# 026974 1/11/2012 MINNESOTA POLLUTION CONTROL E 602 - 43200 -441 Conf. & Schooling $55.00 G. BURMEISTER - WASTEWATER CERTIFICATION EXAMINATION E 602 - 43200 -441 Conf. & Schooling $300.00 G. BURMEISTER - 2012 COLLECTION SYSTEM OPERATORS CONFERENCE Total MINNESOTA POLLUTION CONTROL 5355.00 Paid Chk# 026975 1/11/2012 NATIONWIDE RETIREMENT SOLUTION G 101 -21705 Other Retirement $160.00 DEF COMP W/H PAY PERIOD 1 Total NATIONWIDE RETIREMENT SOLUTION $160.00 Paid Chk# 026976 1/11/2012 NORTHLAND TRUST SERVICES, INC. E 351 - 47000 -600 Debt Sry Principal (GENERAL) $130,000.00 GEN. OBLIG. IMPROV. TAXABLE IMPROV. BONDS , SERIES 2009A E 348 - 47000 -610 Interest $30,825.00 GEN. OBLIG. IMPROV. CROSSOVER REFUNDING BONDS, SERIES 2009B E 348 - 47000 -600 Debt Sry Principal (GENERAL) $170,000.00 GEN. OBLIG. IMPROV. CROSSOVER REFUNDING BONDS, SERIES 2009B E 351 - 47000 -610 Interest $83,892.50 GEN. OBLIG. IMPROV. TAXABLE IMPROV. BONDS , SERIES 2009A Total NORTHLAND TRUST SERVICES, INC. $414,717.50 Paid Chk# 026977 1/11/2012 PETERSON, TEDD E 101 - 43000 -439 Clothing Allowance $29.95 2011 CLOTHING REIMBURSEMENT Total PETERSON, TEDD $29.95 Paid Chk# 026978 1/11/2012 PRESS PUBLICATIONS E 101 - 41400 -350 Ord., Pub. Hearings, etc. $209.25 334092 2012 BUDGET - 12 -22 Total PRESS PUBLICATIONS $209.25 Total checks $435,826.20 NOTE: THERE WILL BE AN UPDATED LIST OF DISBURSEMENTS FOR APPROVAL ON 1 -11 -2012. 8 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 12/27/2011 - 12/27/2011 Dec 27, 2011 02:37PM port Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 12/11 12/27/2011 5141 10760 ANOKA COUNTY LOCAL OFFICIALS MEET 11 -30- 25.00 12/11 12/27/2011 5142 31008 COMCAST INTERNET STATION 1 94.00 12/11 12/27/2011 5143 31137 CONNEXUS ENERGY NOV ELECTRIC STATION 1 416.82 12/11 12/27/2011 5144 70578 GRAINGER BLDG SUPPLY ADHESIVE REM 37.69 12/11 12/27/2011 2011012 130829 MN DEPT OF REVENUE 2011 SALES TAX 468.00 12/11 12/27/2011 2011013 210300 US BANK NOV VISA - DIRECT PAY IPAD 1,785.43 Grand Totals: 2,826.94 M = Manual Check, V = Void Check 9 M iiiiioso ta) MATERIALS MANAGEMENT DIVISION Cooperative Purchasing Venture December 21, 2011 Dallas Larson City of Centerville 1880 Main St Centerville, MN 55038 Thank you for your membership in the Materials Management Division's (MMD) Cooperative Purchasing Venture (CPV). Your use of state contracts is not only beneficial to your organization, but allows the state to obtain the best possible pricing and terms in our cooperative purchasing efforts. MMD has reviewed its process for maintaining agreements and renewals for our local government CPV members. In the interest of streamlining our processes and for the convenience of our members, we have determined to eliminate the annual renewal requirement and are now allowing the agreement to extend beyond five years. I have enclosed a new agreement for signature by your agency. Any previous agreement is void. The new agreement will remain in effect until canceled by either party (with 30 days written notice). Please have the agreement signed by an authorized person and return the original to me. A fully executed copy will be sent to you for your records after signature by the state. Your CPV permit number /security access code will not change. Your access code enables you to utilize MMD's website to access information on all contracts available to CPV members. When placing orders with contract vendors, be sure to reference the applicable State of Minnesota contract number to ensure you receive the State contracted pricing. If you have any questions regarding registration, please call me at 651.201.2404. If you have any questions regarding contract information, please call the MMD HelpLine at 651.296.2600. Sincerely, Sherry L. Brown Business Administrator Enclosure 112 Administration Building / 50 Sherburne Avenue / St. Paul, MN 55155 Phone: 651.201.2404 / Fax: 651.297.3996 / Email: Sherry.Brown @state.mn.us Persons with a hearing or speech disability may contact us by calling Minnesota Relay at 711 The Department of Administration is. an Equal Opportunity Employer 10 COOPERATIVE PURCHASING AGREEMENT M iiiiiosota, Under the Authority of Minnesota Statutes § 16C.03, Subdivision 10 and MATERIALS MANAGEMENT DIVISION Minnesota Statutes § 471.59, Subdivision 1 Cooperative Purchasing Venture This Joint Powers Agreement is between the State of Minnesota, through its commissioner of Administration, Materials Management Division ( "Division ") and CITY OF CENTERVILLE ( "Authorized Entity "). Pursuant to Minn. Stat. § 16C.03, subd. 10, the Division acquires various supplies, commodities, equipment, and services for state agencies and governmental units (as defined in Minn. Stat. § 471.59, subd. 1) through competitive bidding or requests for proposals. The Division, through Minn. Stat. § 16C.11, and the Authorized Entity wish to combine their purchasing functions, as specifically provided below, so that the Authorized Entity may avail itself of the prices which have been agreed upon by the Division and its vendors. The parties agree as follows: 1. Term. This joint powers agreement will be effective on the date State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, and remains in effect until canceled by either party upon 30 days' written notice to the other party. 2. Services. The Division will make its contracts for commodities and services, as listed on the State of Minnesota's Contract Index, available to the Authorized Entity. 3. Use of Division Contracts. To purchase commodities or services from the Division's contracts, the Authorized Entity must issue a purchase order in accordance with the terms and conditions of the Division's contracts and any requirements applicable to the Authorized Entity's governing body. The Authorized Entity must send purchase orders directly to the applicable vendor and will make payments directly to the vendor in accordance with its established procedures and terms of the Division's contract. The Authorized Entity will not use the goods available under the Division's contracts for the purposes of resale. The Authorized Entity must be the end user of the goods purchased. 4. Liability. The Authorized Entity agrees that neither the Division nor its employees personally assume responsibility or liability for any amounts due or claimed to be due pursuant to any purchase order entered issued by the Authorized Entity. The Authorized Entity will indemnify, save and hold harmless the Division and its employees from any loss, damage or MMD -CPV Agreement la COOPERATIVE AGREEMENT CREATING COOPERATIVE PURCHASING VENTURE MEMBERSHIP (12/2011) MS § 471 59, Subd. 1 11 nib,, COOPERATIVE PURCHASING AGREEMENT f 1iiiioso ia Under the Authority of Minnesota Statutes § 16C.03, and MATERIALS MANAGEMENT DIVISION Minnesota Statutes § 471. Subdivision 1 Cooperative Purchasing Venture expense, including payment of attorney fees allowable by law, which arise or may arise from the Authorized Entity's use of this joint powers agreement and from any dispute or claim arising from any transaction between the Authorized Entity and the Division's vendors, whether or not the loss, damage, dispute or claim arises during or after the period of this cooperative agreement. The Division's liability will be governed by the provisions of Minn. Stat. § 3.736. CITY OF CENTERVILLE STATE OF MINNESOTA "Authorized Entity certifies that the appropriate person(s) have executed this cooperative agreement on behalf of "By Delegation" the Authorized Entity as required by applicable articles, bylaws, resolutions or ordinances." By: By: (Authorized Signature) Materials Management Division (Title) (Date) Permit Number /Access Code: (Address) (Date) MMD- CPVAgreement 1a COOPERATIVE AGREEMENT CREATING COOPERATIVE PURCHASING VENTURE MEMBERSHIP (12/2011) MS § 471.59, Subd. 1 12 TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Massage Establishment, Massage Therapist License & Renewal Fees DATE: January 5, 2012 As per Council's direction, Staff is providing the following information: Andover Establishment $175.00 Anoka Establishment $500.00 Therapist License $100.00 Background Check $ 25.00 Blaine Utilizes State Licensing Centerville Establishment $270.00 Therapist License $ 85.00 Application/Background Check $ 80.00 Therapist Renewal /Annual $ 55.00 Champlin Establishment $200.00 Therapist License $ 50.00 Circle Pines Not Licensing Columbia Heights Establishment $500.00 Therapist License $100.00 Coon Rapids Establishment $150.00 Therapist License $ 43.00 Duluth Establishment $113.00 Therapist License $ 34.00 Ham Lake Establishment $400.00 Hopkins Establishment $100.00 Background Check $ 80.00 Hugo Not Licensing 13 Lexington Establishment $100.00 Therapist License $100.00 Lino Lakes Not Licensing As stated at the previous meeting, a background check is provided by the Police Department for renewal and initial licensing for both the establishment and the therapist. Inspection by the Fire Department and Building Inspector are completed for the establishment for renewal and initial licensing. We have experienced in the past, at least one individual that applied for a therapist license that failed the background check to due prostitution charges. 14 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RES. #12 -001 A RESOLUTION APPOINTING ACTING MAYOR & ORDER OF SUCCESSION WHEREAS, pursuant to Minnesota Statute, Section 412.212, and powers otherwise allowed by law, the Council did meet and confer during a regular meeting to choose an acting Mayor to serve during the disability or absence of Mayor Wilharber from the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA. 1. The individual members of the City Council, named below, are hereby appointed to serve as Acting Mayor during the disability or absence from the City of the Mayor or another Acting Mayor. 2. The individual members of the City Council shall serve as Acting Mayor in the order of succession set forth below, beginning with the first Acting Mayor. 3. Once an Acting Mayor enters office, they shall serve as Acting Mayor until such time as any of the following events occur: a. Any disability or absence of Mayor Wilharber is resolved, then Mayor Wilharber shall reassume his duties; b. Said Acting Mayor becomes disabled or is absent from the City, then the office of Acting Mayor shall vest with the highest level Acting Mayor available at that time; or c. The vacant office of Mayor is filled in the manner set forth by Minnesota Statute, Section 412.02. 4. The order of succession to serve as Acting Mayor is as follows: a. , first Acting Mayor b. , second Acting Mayor c. , third Acting Mayor d. , forth Acting Mayor 5. This Resolution amends the appointment of an Acting Mayor as previously set forth in City of Centerville. 6. This Resolution shall be effective immediately upon approval by vote of the City Council. Adopted by the Council this 11 day of January, 2012. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 15 CITY OF CENTERVILLE RESOLUTION #12 -002 A RESOLUTION ASSIGNING DUTIES AS THEY RELATE TO HANDLING BANKING TRANSACTIONS FOR THE CITY OF CENTERVILLE WHEREAS, the City of Centerville has a limited number of staff to allow segregation of duties in conformance with recommendations contained in annual audits, and WHEREAS, modifications in the tasks performed by certain key staff members can improve segregation of duties. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, ANOKA COUNTY, MINNESOTA: 1. Authorization for the establishment of new accounts or the withdrawal of funds from the City's bank account(s) through cash, checks or electronic means shall require two signatures of the following three positions: Mayor, Acting -Mayor and City Administrator. 2. Authorization to transfer funds within existing accounts of the City of Centerville may be accomplished by written, telephone or electronic means by one of the following positions: City Administrator, Dallas Larson or Finance Director, Michael Jeziorski. 3. Authorization to inquire and receive reports as to balances and transactions may be accomplished by any of the following staff: City Administrator - Dallas Larson, Finance Director - Michael Jeziorski, or Account Clerk -Kris Sweeney. 4. Any previous resolutions inconsistent with this policy are hereby recinded. Adopted by the City Council this 11th day of January, 2012. Thomas Wilharber, Mayor ATTEST: Teresa Bender, City Clerk 16 CITY OF CENTERVILLE RESOLUTION #12 — 003 A RESOLUTION AUTHORIZING APPOINTMENTS FOR 2012 THE CITY OF CENTERVILLE RESOLVES: WHEREAS, the City Council of the City of Centerville met on January 11, 2012 at City Hall and Mayor Thomas Wilharber, Council Members Fehrenbacher, Love, Paar & King were present; and WHEREAS, the City Council of the City of Centerville discussed appointments for the 2012 year; and THE CITY OF CENTERVILLE HEREBY RESOLVES, the following person(s) are hereby appointed to the named positions: Acting Mayor — Council Member Centerville Centennial Fire District Steering Committee Members — Council Members (Qtrly. Commencing In January, 3rd Thursday of Month, 6:00 p.m. Station 2, 7741 Lake Drive, Lino Lakes) Check Signing Authority — Mayor Thomas Wilharber, and City Administrator Larson North Metro Telecommunications Commission Representative — Council Member North Metro Telecommunications Commission Representative Alternate — Council Member (3 Wednesday of Every Month, 6:00 p.m., Spring Lake Park City Hall, 1301 — 81 Avenue N.E., Spring Lake Park) *Centennial Lakes Police Department Governing Board — Mayor Wilharber, Council Member & Alternate Council Member (Qtrly. Unless Otherwise Determined by Governing Board, 7:00 p.m. Centennial Lakes Police Department, 54 N. Road, Circle Pines) Rush Line Corridor — Mayor Thomas Wilharber/ (Qtrly., 3:30 p.m., White Bear Lake City Hall, 4701 Highway 61 N, White Bear Lake) I 35 W/E Coalition — City Administrator Dallas Larson (Northeast Corridor) & Council Members As Schedules Allow (Qtrly. 7:00 p.m. Hugo City Hall Oneka Room, 14669 Fitzgerald Avenue N., Hugo) Weed Inspector — Mayor Thomas Wilharber *One of these members serves on the Citizen Corp. Council 17 COMMITTEES /COMMISSION Economic Development Authority 1. Committee Member 2. Committee Member Michelle Lakso 3. Current Members of Council Parks & Recreation Committee (1 Wednesday of Month, 6:30 p.m. Council Chambers) 1. Committee Member 2. Committee Member Kevin Amundsen 3. Committee Member Brian Peterson 4. Committee Member Patrick Branch 5. Committee Member Suzanne Seeley 6. Committee Member Jon Grahek 7. Committee Member Mark Haiden Council Member Liaison — Planning & Zoning Commission (1 Tuesday of Month, 6:30 p.m. Council Chambers) 1. Commission Member Matthew Montain 2. Commission Member Russ Koski 3. Commission Member James Flint 4. Commission Member Thomas Wood 5. Commission Member Olaf Lee 6. Commission Member Eric Larson 7. Commission Member Darrin Mosher Council Member Liaison — Council Member STAFF /CONTRACTED SERVICES Animal Control — Otter Lake Animal Care Center /Centennial Lakes Police Department Escort Attorney — Smith & Glaser Assessor — Ken Toltzman Auditor — Abdo, Eick and Meyers, Inc. Building Official — Paul Palzer CERT — Michelle Lakso City Engineer — Stantec Drainage Ordinance Committee — Staff Drug Testing/Employment Medical Examinations — Choice Point/Blaine Medical Center 1 8 Emergency Services Directors (Civil Defense) • Jerry Striech • Jim Coan • Paul Palzer Fire Marshall — Jerry Striech Fire Protection — Centennial Fire District Housing and Redevelopment Authority (HRA) — Anoka County HRA Official Depository — Central Bank Official Paper — The Citizen Police Protection — Centennial Lakes Police Department Recycling Coordinator /Solid Waste Representative — Staff Senior Transportation Representative — Staff Solid Waste Advisory Committee Alternative — Staff Deputy Weed Inspector — Mr. Paul Palzer Passed by the City Council of the City of Centerville this 11th day of January, 2012. Mayor, Thomas Wiharber Attest: City Clerk, Teresa Bender 19 N Press Publications 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: 651 - 407 -1200 • Fax: 651 - 429 -1242 December 13, 2011 ( Ms. Theresa Bender City Clerk City of Centerville 1880 Main Street Centerville, MN 55038 Dear Ms. Bender: The Citizen would like to once again be considered as your designated official newspaper for 2012. We continue to meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We offer submittal of legal notices by mail, fax at (651) 429 -1242, or e-mail to legalsgpresspubs.com - clearly labeling them as "Legal Notices." The rate remains the same at $9.30 a column inch, in 7 -point type, at 9 -lines per inch. Our legal notice deadline is every other Friday by 5:00 p.m. for the following Tuesday's publication. A schedule will be provided if needed. We welcome the opportunity to serve you and look forward to any questions or concerns you may have. Sincer ly, 60_ isa Graber Legal Notice Coordinator Misc:Centerville- Citizen- 201.doc Your Best Source For Community Information White Bear Press • Vadnais Heights Press • St. Croix Valley Press • Quad Community Press • Shoreview Press • Forest Lake Press • The Citizen news @presspubs.com ppcomp @presspubs.com p20sadvertising@presspubs.com ppcirc@presspubs.com League of Minnesota Cities Insurance Trust Group Self- Insured Workers' Compensation Plan 145 University Avenue West St. Paul, MN 55103 -2044 APPLICATION FOR: City of Centerville County: Anoka Mailing Address: 1880 Main St Ne Phone: 651 -429 -3232 City, State, Zip: Centerville, MN 55038 Contact Person: Mike Jeziorski Title: Finance Director 2000 Census Population: 3202 Current Estimated Population: 3821 Agency: Farmers Insurance - Paul Steffel Address: 1709 Main St City, State, Zip: Centerville, MN 55038 Telephone: ( 651) 762 - 7801 Facsimile; ( ) 651 Agency Contact: Email Address: psteffel @farmersagent.com AGENT COMPENSATION: ❑ 2% © City Will Compensate the Agent Directly ❑ Other please specify: 1 Please complete and return with Renewal Data Information. Any questions please call 651- 215 -4173. 21 League of Minnesota Cities Insurance Trust Group Self- Insured Workers' Compensation Plan 145 University Avenue West St. Paul, MN 55103 -2044 RENEWAL DATA The "City :" CENTERVILLE, CITY OF Agreement No.: 0200039626 1880 MAIN STREET Quote To: CENTERVILLE MN 55038- Quote Due On: 2/01/12 Agreement Expires: 3/01/12 Your coverage under the LMCIT Self - Insured Workers' Compensation program will expire soon. This Renewal Data sheet will be used to generate a premium quote for the different workers' compensation plans available. A copy of the City's previous year's selected coverages and premiums is attached for your reference. Coverage Options All of the options available to the City are outlined below, and described in the accompanying memo, Things to Think About When Renewing Your City's Workers' Compensation Coverage. You can select any coverage options in which the City may be interested. Premium quotes for all coverage options will be provided, and a final coverage decision can be made at the time you receive the complete quote. Elected Officials: Please indicate if the City would be interested in covering elected officials. Yes x No If yes, please list the estimated annual payroll for all elected officials the City would like to cover under workers' compensation. The 2012 premium rate for mayors and council members is $ .24 per $100 of payroll. This rate is applied to the greater of either the official's actual salary or an imputed salary of $70 per week. Note: Coverage for elected officials requires a resolution passed by the City Council. Payroll Description Code Amount 41 0 00 fi Elected Officials 9411 $ 27,900 Members of Separate Administrative Boards: Please indicate if the City would be interested in covering members of separate administrative boards. Yes x No If yes, please select any separate administrative boards the City would like to cover under workers' compensation. (This coverage includes Board Members only.) 1. Utility or utility commission 5. Welfare or public relief agency 2. Port authority 6. School board 3. Housing and redevelopment authority 7. Joint powers board 4. Hospital or nursing home board or commission 8. x Other park and Recreation and Planning and Zoning Committes Employees of Separate Administrative Boards: If the City has elected to cover specific Board Members above, the City can also choose to cover employees of those boards. Please indicate which type of quote the City would like: x No quote for administrative board employees. Combined quote to include employees of both the administrative board and the City. Separate quote for employees of the City and each administrative board selected above. Volunteers: Attached to this Renewal Data sheet is a memo, Accident Coverage for City Volunteers. If the city would like to cove City volunteers, not designated as employees, and members of advisory boards and comittees, please review the memo that outlines the various options. How does the city obtain a quote? Please complete the attached application and send to LMCIT. (over) LM4684 (01/11) 22 City Employees: Please indicate the estimated payroll for City employees for the coming policy year. The payroll descriptions and codes provided are the most commonly used. If you need to add additional payroll descriptions, please use the blank spaces and the codes on the attached List. k, holiday, and vacation pay should be included in the payroll totals. Do not reduce payrolls for sick, holiday, and vacation pay. Does your City have a flexible benefits plan such as a cafeteria plan, Section 125 plan, or flexible reimbursement account plan? Yes x No Employee contributions to a flexible benefits plan should be included in the payroll figures you provide. City contributions should not be included. (This is similar to how these plans are treated under PERA.) Payroll Description Code Amount Payroll Description Code Amount Ambulance Services (Not Volunteer) 7380 $ Sewage Plan 7580 $ Ambulance Services (Volunteer) 7381 $ Off Sale Liquor Store 8017 $ Building Operations 9015 $ Street-wnd-R-easl-Cencssuction General PW 5506 $ 153,916.55 City Shop and Yard 8227 $ Waterworks 7520 $ 39.236.79 Clerical Office 8810 $ 272,103.78 Other: $ Electric and Steam Power 7539 $ Other: City Hall 9015$ 8,197.28 Firefighters (Not Volunteer) 7706 $ Other: $ Firefighters (Volunteer) 7708 pop Other: Rink Attendant 9016 $ 3,000.00 Building Inspector 9410 $ 51,205.75 Other: $ Parks 9102 $ 26 871 78 other: Cable 7610 $ 9,519.12 Police 7720 $ Other: $ Restaurant and Bars (on sale) 9084 $ Other: $ PREMIUM OPTIONS Please select the premium options below in which the City is most interested. All of the premium options selected will be quoted to however, only one premium option can be ultimately assigned for the coming plan year. Regular Premium Option: Please indicate if the City would be interested in the regular premium option. Yes x No Deductible Options: Please Indicate the deductible level and associated premium discount the City would like to consider. Deductible Premium Credit • $250 1.50% $500 2.50% $1,000 4.50% $2,500 7.50% $5,000 11.00% $10,000 15.00% • Retrospective Rating: Please indicate if the City would be interested in retrospective rating (if applicable). Yes No x Managed Care Option: Please indicate if the City participates in a state - certified managed care organization (M CO) for workers' compensation benefits, and if so, the name of that organization. Yes No x (please note: there is no longer a premium credit for enrolling with a MCO) MCO: Contact Information: Please provide us with a contact for questions about the City's workers' compensation coverage. City Contact Person Mike Jeziorski Phone 651 -429 -3232 Email mjeziorski @centervillemn.com Please fax this completed form to the League of Minnesota Cities Insurance Trust at 651 -281 -1298. If you have any questions, please contact Barb Meyer, Underwriting Technician, by phone at 651- 215 -4173 or 800- 925 -1122, or via email at bmeyer @lmc.org. LM4684 (01 /11) 23 League of Minnesota Cities Insurance Trust Group Self- Insured Accident Plan for Volunteers 145 University Avenue West St. Paul, MN 55103 -2044 ACCIDENT PLAN FOR CITY VOLUNTEERS APPLICATION City of Centerville Please check the coverages the city wants quoted. Accident Plan for City Volunteers (includes coverage for members of advisory boards and committees) D Basic coverage (no medical) ® Basic coverage (with medical) Accident Plan for Members of Advisory Boards and Committees Only (no coverage for other city volunteers). Please provide the number of advisory boards and committees and the number of members. Park and Recreation Committee - 7 Members O Basic coverage (no medical) ® Basic coverage (with medical) If you have any questions, please contact Barb Meyer at bmever@imc.org or 651- 215 -4173. Mike Jeziorski Finance Director 1/6/12 Signature Title Date 4 24 This LMCIT coverage is automatic in the workers' compensation program. There is no additional premium charge for the coverage. Elected Officials Elected officials are not automatically covered by workers' compensation statutes. A city that wants to cover elected officials needs to pass an ordinance or resolution to make elected officials "employees" for purposes of workers' compensation coverage. If the city doesn't pass an ordinance or resolution, workers' Highlight compensation benefits from the city won't be extended to the elected official injured on city business. Elected Elected officials are not officials include mayors and council members, as well as automatically covered by workers' other elected positions including clerks, treasurers, and compensation statutes. A city that other officers. wants to cover elected officials needs to pass an ordinance or The 2010 workers' compensation premium rate for elected resolution to make elected officials is $.24 per $100 of payroll. This rate is applied to officials "employees" for purposes the greater of either the elected official's actual salary, or of workers' compensation an imputed salary of $70 per week. In case of injury, an coverage. elected official gets the same workers' compensation benefits as any other city employee. Indemnity benefits are based on the sum of earnings from the official's regular employment, plus salary (if any) received from the city. Boards and Commissions Separate administrative agencies Cities should consider whether a separate administrative agency will be covered under a stand -alone workers' Learn More compensation policy or as part of the city's workers' compensation policy. Examples of boards that could have Read more about covering separate coverage include HRAs, EDAs, port authorities, members of separate utilities commissions, and hospital or nursing home boards. administrative boards in: Coordinating Coverages for In some cases, the city may prefer entities managed by a Separate City Boards and separate administrative board have workers' compensation Commissions coverage separate from the city. Cities may choose separate coverage for these agencies for a couple reasons: • It may make it easier to allocate costs appropriately between the two budgets. • Each operation will stand on its own for purposes of the experience modification calculation. For example, with separate coverage, losses experienced by employees of the utilities commission won't affect the city's experience modification, and vice versa. A down -side to separate coverage is the city may lose some benefit of the volume - discount on premiums. 3 25 P \/ ' • Y Department of Employment �/ �J7 Y and Economic Development lnncrntG o,. o \i A DEC 2 7 201 December 22, 2011 By Mr. Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Mr. Larson: Thank you for your interest in the Minnesota Shovel Ready Program. This letter is to inform you that your site has been certified as "Shovel Ready ". Your site and corresponding information will be loaded onto our website at www.mnprospector.com. DEED will also be preparing other marketing opportunities such as flyers and press releases and will be in contact with you in the near future. We thank you for your commitment to economic development. Please do not hesitate to contact your regional business development representative or myself should you need further assistance. Best regards, Kevin McKinnon Business Development Director Business and Community Development Division 1st National Bank Building • 332 Minnesota Street, Suite E200 ■ Saint Paul, MN 55101 -1351 USA • www.positivelyminnesota.com Tot Free: 800 -657 -3858 • Phone: 651 - 259 -7114 • Fax: 651 - 296 -5287 • TTY/TDD: 651- 296 -3900 An equal opportunity em bar and service provider. >.? \f r iagi 411Ik League of Minnesota Cities a6 it Building roc \S\!1U i niversity Avenue West, St. 1 aul. Minnesota ‘ardr fi51- 281 -1200 • 800 - 925 -1122 • fax: 651-281-1299 December 29, 2011 SCAN Dallas Larson � City of Centerville N 1880 Main Street 4� . Centerville, MN 55038 Re: 2011 CEAM Project of the Year Award Dear Mr. Larson: Thank you for submitting the Centerville Downtown Stormwater Reclamation project for consideration for the City Engineers Association of Minnesota's (CEAM) Project of the Year award for 2011. Unfortunately, this project was not selected for an award. The selection committee, which was comprised of the CEAM Executive Board, had a difficult time selecting a winner from the several projects received, as all the nominated projects displayed unique and intriguing engineering accomplishments. CEAM hopes that you will consider nominating future projects for award consideration. Thank you again for your submittal. Sincerely, Kent Exner CEAM Vice President kexner @ci.hutchinson.mn.us 320.234.4212 1 10 Ar . CITY OF CENTERVILLE 'S I ` MONTHLY ENGINEER REPORT terv e For the January 11, 2012 City Council Meeting Emablisha lh 7 Italics = New information. Normal = No change from last report. 1. 21 Avenue /Backage Road (000616- 05143 -0). This matter is pending in the court system. 2. TE Grant Trail Project (000616- 08165 -0). Construction is complete. We are working with the contractor to resolve any final payment items and should have a final pay request in front of the City Council in the near future. Specifically, we are working with Anoka County and the contractor to resolve the claim for delay due to the state shutdown. 3. 2008 Downtown Storm Water Improvements (000616- 08167 -0). The irrigation system was up and running this fall. Next spring, the contractor will be required to restart the system and demonstrate its proper operation again. Once that is complete, the city will take over maintenance and operation. A public viewing of the system is being planned for early next summer. 4. Miscellaneous: • We have provided a proposal to complete the Surface Water Management Plan update. At the last City Council meeting, the Council directed staff to solicit proposals from other firms for this work. • The 2012 Street project has been delayed for consideration at a future date. The series of thin over /ay projects outlined in the City's updated Pavement Management Plan are to remain on schedule, beginning in 2013. The City's Public Works Staff will begin preparation work for the 2013 project in the summer of 2012, by completing: curb replacements, bituminous patching, water main bolt replacements and other such work which shou /d precede a street overlay.