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HomeMy WebLinkAbout2012-02-08 Set Agenda w/Handouts CITY OF CENTERVILLE COUNCIL errJilte MEETING AGENDA "° Wednesday, February 8, 2012 6:30 p.m. or shortly thereafter RED = Set Agenda OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. January 25, 2012 City Council Meeting Minutes (Pages 1 -4) V. CONSENT AGENDA 1. City of Centerville January 26, 2012 through February 8, 2012 Claims (Check #27028 - 27047) W/Voided Checks #26925 & 26927 (Pages 5 -6) & (Check #27048 - 27051) W/Voided Checks #27029 (Page 6a) 2. Centennial Fire District Claims through February 2, 2012 (Check #5164- 5170 Payroll & Check #5171 -5201) w /Check #4615 Voided (Pages 7 -8) 3. Centennial Lakes Police Department Claims through January 26, 2012 (Check #8782 -8803) w /Check #8737 Voided (Page 9) 4. Insurance Liability Coverage Waiver Form & The City's Desire Not to Waive Monetary Limits on Municipal Tort Liability (Page 10) VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Ms. Debra Barnes, The Citizen Editor — "Requester Campaign" VII. OLD BUSINESS 1. Centerville Lions Equipment Lease Agreement — Concession Trailer (Pages 11 -14) 2. Request for Proposals — Surface Water Management Plan Update a. Stantec (Pages 15 -18) b. WSB (Pages 19 -49) & 49a -49d VIII. NEW BUSINESS 1. Approving Building Inspection Services Agreement w /City of Lexington (Pages 50 -54) 2. Approve Participation in Joint Grant — RCWD (Salt Brine System) (Pages 55 -61) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Larson X. ADJOURNMENT * *REMINDERS ** Parks & Recreation - Skating/(Hayride, 6 -8:00 p.m.)/Bonfire/Stargazing/Snowshoe, Hot Cocoa & Popcorn - February 11, 2012, 6 -9:00 p.m. Laurie LaMotte Memorial Park Planning & Zoning Commission Meeting - February 8, 2012, 5:30 p.m. Council Chambers Centerville Lions Annual Fishing Contest, Saturday, February 18, 2012 - 11:00 a.m. (SHARPE - 2:00 p.m. - Lake to be Determined by Weather EAA Young Eagles Rally (Free Airplane Rides - Kids 8 -17 years old) - February 18, 2012 - 9:00 a.m. - 1:00 p.m. - Lake to be Determined by Weather City Hall Closed in Observance of President's Day - February 20, 2012 City Council Meeting - February 22, 2012, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting - March 7, 2012, 6:30 p.m. Council Chambers City Council Meeting - March 14, 2012, 6:30 p.m. Council Chambers Board of Appeal & Equalization - April 11, 2012, 6:30 p.m. Council Chambers 1.11 T Vt I.CP1ItKVILLt 02/081122:30 PM Page 1 `Check Detail Register© FEBRUARY 2012 - UPDATE CHECK# DATE VENDER Check Amt Comment Paid Chk# 027048 2/8/2012 ANOKA COUNTY PROPERTY RECORDS E 101 -41400 -356 Document Recording Fees $92.65 QUIT CLAIM DEED - CENTRAL BANK Total ANOKA COUNTY PROPERTY $92.65 Paid Chk# 027049 2/8/2012 CENTER POINT ENERGY MINNEGASCO E 101 -45202 -380 Utilities $105.04 6970 LAMOTTE DR - SERV THRU 1 -25 -12 E 602 -43200 -380 Utilities $15.49 1785 PELTIER LAKE DR - SERV THRU 01 -26 -12 E 101- 43000 -380 Utilities $12.85 7087 20TH AVE S- SERV THRU 01 -25 -12 E 101 - 42280 -380 Utilities $624.50 1880 MAIN ST - SERV THRU 01 -25-12 E 101 - 43000 -380 Utilities $765.21 2085 W CEDAR ST - SERV THRU 01 -25 -12 Total CENTER POINT ENERGY $1,523.09 Paid Chk# 027050 2/8/2012 COMCAST E 101 - 43000 -433 Dues and Subscriptions $16.90 1880 MAIN ST - HIGH SPEED INTERNET Total COMCAST $16.90 Paid Chk# 027051 2/8/2012 CONNEXUS ENERGY E 101 -43140 -386 Other Utilities $116,89 STREET LIGHTS - 695653- 219678 - SERV THRU 1 -27 -12 E 101 - 43000 -380 Utilities $417.99 2085 CEDAR ST - SERV THRU 1 -16-12 E 601 -49400 -380 Utilities $14.30 6800 -20TH RADIO FOR SCADA AVE - SERV THRU 1 -18 -12 E 602 -43200 -380 Utilities $14.29 6800 -20TH RADIO FOR SCADA AVE - SERV THRU 1 -18 -12 E 101 - 43140 -386 Other Utilities $37.12 7100 -20TH AVE N - TRAFSG - SERV THRU 1 -17 -12 E 602 -43200 -380 Utilities $64.27 6900 -20TH AVE - LIFT STAT. - SERV THRU 1 -16 -12 01- 43000 -380 Utilities $93.03 7087 -20TH AVE N - SERV THRU 1 -27 -12 1- 43140 -386 Other Utilities $113.93 STREET LIGHTS - 395653 - 219699 - SERV THRU 1 -27 -12 Total CONNEXUS ENERGY $871.82 TOTAL CHECKS $2,504.46 - ; .. ,gr y ,. ' ' ,, '•': f„R � df-Y v ersu ' :�.7� @:...!:z.Mli I WSB . f, r . ,� 1 y . � City of A li v AMM■ - r L .�. ' aa ' .4,- _ 1 I Centerville • ---1-....,..L....,,_ t' A t " .i+.iAi0 - 1 J M .. • 3 Cast Budget WSB will complete the Estimated Approximate proposed work plan Task Hours Billing Rate Subtotal as outlined herein on A. Meetings and Technical Input an hourly basis with Todd Hubmer 8 $137 S1,096 Y Jacob Newhall 8 $94 $752 an estimated cost of ? : ' '. "'i7 ' ` ' - ti'-! ";,r ''r $16,972. The hourly B. Assemble Existing Data Jacob Newhall 4 $94 $376 breakdown by task for Alison Harwood 8 $68 $544 each employee class , $nf . ,.1 proposed for the project C. Analysis and Interpretation of Surface Water Data is shown at right. The Jacob Newhall 10 S94 S940 proposed fee is based Bryan Pittman 6 579 $474 on our 2012 hourly , ,. ' !: : .:.1 . ,, . $aj� , 4 . D. Development of Goals and Policies rate schedule, which is Todd Hubmer 4 $137 $548 provided after the hourly Andrea Moffatt 4 $137 S548 Jacob Newhall 12 $94 $1,128 breakdown. Alison Harwood 6 $68 $408 .. : : f' E. Identify Problems and Corrective Actions Todd Hubmer 4 $137 S548 Jacob Newhall 8 $94 S752 Alison Harwood 12 $68 5816 F. Develop lmplementatlon Plan Todd Hubmer 6 $137 $822 Jacob Newhall 16 $94 $1,504 G. Develop Financial Considerations Todd Hubmer 2 $137 S274 Jacob Newhall 4 S94 $376 H. Prepare Draft/Final Report Todd Hubmer 4 $137 $548 Andrea Moffatt 4 $137 $548 Jacob Newhall 16 $94 $1,504 Bryan Pittman 14 $79 $1,106 Alison Harwood 20 $68 $1,360 ESTIMATED PROJECT HOURS AND COST 180 $16,972 • Cast' 311 /ya < is City of k Centerville - 4 10 i rk+!' ^" - ` raw ' p �'�°� ` I , Tr Ilf G!,` R� nit ' l'0 11;lt r i Ty ;1'1 '' : ...04;1,..1-0'v-560P',!-,-(0 ' Costs associated with word i y "h .1 1 1 4 i s j ,, ' ( 1 121411/n9 , d'te7 processing, cell phones, - 7'- i i reproduction of common Principal $137 I correspondence and mailing are included in Associate $128 I the hourly rates. Vehicle mileage is normally Project Manager $107 I $114 1 $121 included in our billing Project Engineer 594 1 599 15107 15114 15121 rates, but can be charged separately if specifically Graduate Engineer $79 1 $84 1 $89 I outlined by contract. Planner $72 Reimbursable expenses include costs associated Engineering Specialist $89 I $99 1 $1071 $114 ! with plan, specification and Engineering Technician $49 1 $56 I $62 1 $68 1 $79 I report reproduction, permit fee, delivery cost, etc. Scientist $56 1 $62 I $68 Rate schedule is Construction Observer $79 1584 1 $89 1 594 1 $99 ! adjusted annually. Coring Crew Each staff person is assigned one billing rate One - Person Crew $145 that is commensurate Two- Person Crew $220 with their experience and expertise. Multiple rates Survey Crew ' illustrate the varying levels of experience within One - Person Crew $110 each category. Two- Person Crew $144 Three - Person Crew $168 Office Technician $33 1 $62 1 $72 f ' 3 C^ rd ll .1i�1 1#..ki ..4i4. , 1. a I i f, 1 11i r i °.Y �f W //9 / _ / 1' , w r s ? t i w '� �" n � +S1p x r+ l c r rri - v. .% 1..� o v y. _.. yi 4;G.%1s ✓s�i%%���td+�k,7f raa__ Aki . _ n 9 ::..�!a� ` , .: � r� y r ac+° rape WSB � WVV �N ti Coil Ot • 1 �.� y� , "� _ °� 14; Centerville • b.f.amtilns. Tim 7`• �y+ .� ;ry7 tie •t Fj'+. � ' - w + r s,r ..V" " . ^ f 'A /,4.17 ., • • y , �yyr r • �9 ' it - � IFS 7 + - , , ti. yr x - + r t F. , �. .1. 7 K 1 y • r 1L a,r .L r { !'+ - .r. .. j t• .>�.. i - ''a�1i s I . i � _ • ems► • i, / • ;, A 4r' -,1111W" " • � ;J • • • _ , r! • I ' : br • e i yf y ` ✓ '. sx'.� fir_ —,y •...: • 4 :**4414 " Ai% . . • (011111(t Of Interest WSB &Associates, Inc. decided at the company's formation to work primarily for governmental/ public agencies, and we have maintained that philosophy ever since.WSB does not perceive any conflicts with the City of Centerville or any other governmental unit we are working with at this time. • Conflict of interest 33 � 9� zal a o ,p ° o Q o ° ° ° a v�i n 3 ro se c z Y 0 a' 4, 3 ?. < 3 w 3 o 3 4:1 -I c 3 0 3 • W O !A o o f D • o n m ° m ° c n ° 3 ° . 3 o_ ° o N o , P) . a s Q D scn O — _ o ., T a o 3 7 3 a m o a 3 o � . -, n = CD in ° < (D to f it " 3 �/� • � • (D m 3 0: o -h -, u Q n a - m rt 3 0 ° 3 T '" s 3 .. m �. ,0 3 . -s, Co o ,D , a o o_ _ 1 _ 3o O m f S 7 —� ^ W ' — A Y , ;III= O r- - - -- . r. 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F t y g 0 o a C g o 0, is p o p :g Y p o o > ° i d < I 0 00 - N R q a - _. 5 a o oI O C O o G O o O O G t''''3 P z i � 1 4 ' D 0.0 .L._ l i i et __.____. - ... .. ..._.._.. ..— .__- __- .w.'_— _`_._.M_..... .. ._._._. ... _ CITY OF CENTERVILLE terviffo MONTHLY ENGINEER'S REPORT For the February 7, 2011 City Council Meeting k. +taNi+fteJJ J' Italics = New information. Normal = No change from last report. 1. 21s Avenue /Backage Road (000616- 05143 -0). This matter is pending in the court system. 2. TE Grant Trail Project (000616- 08165 -0). Construction is complete. We are working with the contractor to resolve any final payment items and should have a final pay request in front of the City Council in the near future. Specifically, we are working with Anoka County and the contractor to resolve the claim for delay due to the state shutdown. 3. 2008 Downtown Storm Water Improvements (000616- 08167 -0). The irrigation system was up and running this fall. Next spring, the contractor will be required to restart the system and demonstrate its proper operation again. Once that is complete, the city will take over maintenance and operation. A public viewing of the system is being planned for early next summer. 4. Miscellaneous: • We have provided a proposal to complete the Surface Water Management P /an update. At this City Council meeting, the Council will review all proposals and consider awarding the project. • The 2012 Street project has been delayed for consideration at a future date. The series of thin overlay projects outlined in the City's updated Pavement Management Plan are to remain on schedule, beginning in 2013. The City's Public Works Staff will begin preparation work for the 2013 project in the summer of 2012, by completing: curb replacements, bituminous patching, water main bolt replacements and other such work which should precede a street overlay.