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HomeMy WebLinkAbout2004 Pending Issues PENDING ISSUES 2004 ITEM SUMMARY OF ACTIONS EXPECTED COMPLETION Organize chapters; Rename zoning November /December districts; suggested revisions. Ongoing and continued for discussion to 8/03/04 P & Z meeting; mtg cancelled; to 9/7 Ordinance 4 Revision meeting. Tabled until Fin Dir hired. March, 2004 RCWD indicated that pond EOY was deep enough and not needing to be dredged. 7/09/04 Dredging — RCWD to Eagle Pass Pond do later this year according to Paul. No date given to file new Re- submit SWPPP (result of judge permit. ruling); Annual meeting by March 10. Annual meeting held 3/24/04; Findings of Fact submitted to MPCA. New permitting NPDES II process being reviewed by MPCA. June 2005 7/09/04 Construction ongoing. 8/2/04 Water Tower Completion in June 2005. 7/03 Meeting with Tom Peterson, Ellie Wait for Finance Director to and Paul re developing project close -out get on board. form. 4/28 Meeting with Tom, Paul, and EIIie review draft of Close -Out form put together by EIIie. 7/15/04 EIIie provides final draft copy of form; on Council agenda for 7/28 for approval. Tabled to 8111. 8/12 Council directed staff to expand the form to include items at the Project Close -out Process start of the project. June 2004 Submitted to Council for 10/27 or 11/10. comments. 7/28/04 On Council agenda with proposed revisions from City Attorney. Tabled to 8/11. Tabled to 9/1/04. 9/1 w/s cancelled; on agenda for 8/25 w /s. Need to schedule w/s w/ Council for sometime in November and each worksession after until it is finished. Scheduled for 11/10 and 11/24. 10/27/04 11/10 Worksession for Personnel Policy Personnel Policy pushed back to do CSAH instead. Rezoned, Comp Plan Amendment Unknown proposed, TIF requested by Sedona Homes. 5/26/04 Sedona Homes withdrew request and project. No further action required. 10/1/04 CaII from Paul Keleher asking if there was an end date for site plan approvals. I indicated that I could not find any deadlines. He called the Clerk on 10/4 to ask to put on the 20 Ave Redevelopment 10/13 Council agenda. 3/23/04 Call to Bill Bisek, Craig Bode and Ongoing Paul Burke re forming of Downtown Assoc. for redevelopment. Call to Mike Kraft re meeting with Council to discuss the same. 4/13/04 Downtown group to meet with EDC. 6/8/04 EIIie and I met with group to provide info re TIF. 8/25/04 Downtown Redevelopment On Council agenda for discussion. Cancelled by Paul Burke. To reschedule for late Sept. or early Oct. On Council agenda for 10/13. 7/14/04: Worksession with Council; 2006/2007 resolution required for County Board meeting on 7/27/04. Emailed 7/20. Project Management Team (PMT) meeting on 7/29/04 Construction scheduled for 2006. 8/26 Next meeting scheduled. 9/9 meeting cancelled; to be rescheduled. Scheduled discussion with Council and CSAH 14 Staff 11/10. 3`" Draft to Met Council, RCWD; rec'd Ongoing comments. To Bonestroo. 10/27/04 Surface Water Mgmt Plan Approved by Council. Completed 7/07/04: Construction commenced. 2005 Revised JPA needed; received. Construction project ongoing. 8/12 Have Paul check bldg. plans as there was a Chauncey Barett, Phase II question about the garage plans. 7/12/04: System fully armed. 7/1/04: Completed Security System Letters to staff and council re: operation. 6/15/04 Due to Doug Fischer, Anoka Co. Anoka Co. CIP Request 7/09/04: Contacted TUG & LMC about Completed sample Hiring Policies Rec'd example of hiring policy from Coon Rapids; saved electronically; e- mailed to City Council for comments. 7/28/04 On Council agenda for approval. Tabled to 8/11 Council meeting. 8/11 Council approved; copies Hiring Policy FYI in 8/25 agenda packet. 3/25/04 — Attended meeting with Met Ongoing Council at Hugo; scheduled next mtg. for May. Ellie gave me a meeting agenda that Paul gave her. Attended 5/26 meeting. Operational Cmte. meeting MCES — Interceptor tentatively scheduled for September. 7/15/04 Memo from M.Capra re additional 10/13/04 On Council agenda tasks to set dates for worksession for for Council to consider. 2005 Budget; 7/16 Contacted Ellie; emailed Council. Levy approval scheduled for 9/8; budget w/s for 9/1 cancelled. On Council agenda for 9/8/04 for levy certification. 9/30 Call from Joan, Anoka Co. She advised that the City cannot have 12/22 as continued date for Truth in Taxation meetings. I reported that I will bring it before Council on 10/13 for another date. 10/27 Council approved 2005 Budget Worksession Schedule 12/20 as Continuation Hearing date. 7/06/04 Hal Leibel appeared before P &Z Ongoing between City and asking their thoughts on lot split. Directed County until CSAH 14 Staff to write County letter advising okay completed. to lot split. 7/8 Spoke with Kate Garwood about the lot split and she advising that she did not need a letter from City re lot split. County concerned about burial mound on site. She said she would work Hal Leibel Property (CSAH 14) with Mr. Leibel. 6/9/04 Called Bill Tschida re City's Ongoing interest in purchasing 1601 LaMotte. 7/23/04 Rec'd memo and draft PA for 1601 LaMotte. 7/28/04 City Atty to call CA to set up phone conference with Tschida. 7/31/04 Reviewed PA. 8/5/04 City Attorney advised that he will call Mr. Tschida to discuss the PA, easements and restrictions. 8/12 City Atty to meet with Tschida. Update from City Atty. scheduled for 8/25 Council meeting. Bring back to 9/8 meeting. Meeting with attorneys and St Paul Utility rep on 10/14. Bill to provide a survey of property in question to determine high water flood line for Council's consideration. 10/27/04 Mr. Hoeft to continue the discussions with St. Paul Utility Property Purchase St. Paul Water Utility. 1/02 Receptionist/Secretary job Completed description completed; 3/02 Finance Director job description completed; updated 7/04; 5/03 City Clerk job description completed; 5/03 City Administrator job description completed; 6/03 Public Works Director /Building Official; 7/04 working with incumbent on revisions; 12/03 Building Inspector /Public Works Technician completed; 2/04 Public Works Maintenance Worker; 7/04 Account Clerk/Utility Billing Clerk completed. 10/06 Capra requested copies of City's job descriptions. 10/7 Printed copies and included them in Capra's packet. 11/2 Gave unapproved job descriptions to City Clerk to include in Council's 11/10 Council agenda packet Job Descriptions for their consideration and approval. 7/9/04 Memo to staff, council, attorney Ongoing. asking for a list of matters that I forgot or neglected to do. The City Clerk and Public Works Director replied. Memo to Council by 8/11/04. 8/12 Updated. 9/7/04 Task List Updated. 7/30/04 Discrepancies in timelines for Ongoing nuisance ordinances. List to P& Z and On Council Agenda 10/13 Council, 9/7 and 9/8. Contacted Amy Mercer from American Publishing regarding finished ordinances for Council Other Ordinances review on 10/13. 7/28/04 Research change in original Ongoing with Bonestroo grading plan. Staff research minutes to Eagle Pass, 11 determine why changed and who approved it? 2000 — 2003, to Council 8/11. 8/25 Tom reported to Council that he has met with Jessie, Swift Contractor and he agreed to a list provided to him by Tom. 8/25 Council directed staff to advise Gassen that mail boxes will stay unless signed petitioned rec'd from residents. 9/8/04 Tom reported that he is still trying to get Jessie to sign the list. Jessie has refused to return Tom's call. 7/29/04 Posted on City Web site that Completed Fireworks Requirements — Fete des Lacs 350' radius required. 7/28/04 Put on hold until after Fin Dir and Ongoing PW ee hired (Sept /Oct) 8/11 On agenda for further discussion. 8/12 Call to Don Salverda and Jim Lynn for proposals for next Council meeting. Request for Proposals mailed out 8/16. On 9/8 Council agenda. Approved. 9/9 Meet with J. Lynn; set up appointment schedule with Council, Staff.9 /22 & 9/23 meetings between staff, Council and Mr. Lynn. 10/1 memo to Council to schedule meeting with Jim Lynn. Council met with Mr. Lynn on 10/25; proposal to continue to work with Staff and Council on 10/27 Council meeting agenda; Council tabled RFP until Staff /Council Relations they have hired a full administrative staff. 7/28/04 Review DA to determine what escrow if any is required for the repair /replacement of trail on north side of Main Street; report to Council on 8/11. 8/6/04 Teresa prepared and copied info packet for Council. 8/12 Teresa to do letter to Drilling requesting escrow. 8/18 letter mailed to Mr. Drilling. Mr. Drilling at the 9/8 Council mtg. Will work with County on the trail; Lloyd to consider an Apple Tree Square Trail escrow for reconstruction. 7/28/04 Tabled until 8/11 until staff can Completed determine effective date of new cafeteria policy. That date was included on the reimbursement worksheet and Council had that information at the 7/28 Council mtg. 8/11 Reimbursement ordered; contract terminated. Check will be cut for Insurance Reimbursement Claim 8/26 payroll. 4/2/04 Call to Mike Grochala re Lino's No further direction given. snowmobile /ATV ordinance; Talked to Mike Ericson re Hugo's ordinance. Ericson said that snowmobiles /ATVs are required to be on the trails and is enforced by Washington Co. Sheriff and snowmobile club. 7/27/04 Chief Pecha left a voice mail stating that their snowmobile ordinance is similar to Centerville's and that they follow the State restrictions re Snowmobile /ATV Ordinance ATVs. 2/4/03 Public Hearing at P&Z re an Completed 2/2004 interim moratorium ordinance to put a hold on all requests for slaughterhouse and butcher shops in all zoning districts. 2/12/03 Council approved interim moratorium. Staff research. 7/14/04 Staff reported to Council that as the result of research by Staff and City Attorney, it was determined that the City's current Ordinance #4 is sufficient to address any slaughterhouse issues. Moratorium Moratorium on Slaughter House /Butcher allowed to expire. Pay Equity Review 04/04 Ellie and I reviewed benchmarks for Centerville positions as proposed to Council in 1998. 05/04 Compared current positions with 1998 benchmarks and noted changes; adjusted grades. 6/16/04 Reviewed 2004 Pay Equity Schedule compiled by Ellie for all employees. 7/28/04 Received memo from Ellie outlining recommendations. 9/22/04 to Council for review. Planned to be placed on 10/27 agenda. Council approved salary increases for Utility Clerk, Receptionist/Secretary and City Administrator for 2005. From M.Capra Task List Memo, 7/15. Completed 7/16 CaII to Anoka Co. Environmental Services re copy of waiver to have City Atty review. 7/23/04 CaII to Marina McManus, Anoka Co. as result of call from property owner that she can't get any information from PW Dir. CaII to property owner about conversation with Ms. McManus, Director of Environmental Services; 7/26 Spence Pierce called to advise Anoka has jurisdiction and will be processing waiver request. Call to property owner; left message. 8/20 No Septic System Issue response to date. 8/11/04 Service covered in agreement Ongoing Northland Securities Contract with City. Call to Steve McDonnell. 8/12 Ellie Ongoing advised City that she would be willing to balance the EOM statements until Abdo, Eick and Meyer Contract Finance Director hired. 8/12 Copies of Centerville Police Dept. Ongoing feasibility study that Ellie did in 8/22 City Council agenda packet. Current Police JPA sent to City Atty. 8/20 Letters sent to Lino Lakes Police Dept and Anoka Co. Sheriff asking level of interest in providing Centerville with law enforcement services. City council passed 2005 budget. 9/7/04 Chief announced his retirement. Police Governing Brd. passed 2005 budget. Proposed building still being discussed. Tri -City Meeting on 10/15 at 6:30 at Police Issues Lexington with Governing Board. 8/25 Confirm diagnosis; provide notice to Ongoing resident about tree removal process and requirements. Marty Asleson, Lino Lakes, confirmed diagnosis. Letter sent to resident. Public Hearing scheduled for Dutch Elm Disease 10/13. 7/14 Council accepted Ellie's resignation; contacted newspaper, LMC with job posting. 7/23 Posting closed; 4 applications. 7/26 Advised Council; contacted LMC, County Assoc., and Finance Officers to post job notice. 8/5 Conducted interviews; panel recommends 2 to Council; 9/8 Council directed Staff to offer position to John Meyer. 9/9 Conducted background checks; 9/13 called Mr. Meyer; left message. 9/14 CaII from Mr. Meyer asking for offer in letter; would call next week as he's in Montana. 9/24 CaII to Mr. Meyer. 10/1 CaII from John and will start employment w/ the City in 2 weeks; flex time to get personal Finance Director Recruitment/Hiring effects in order. 10/1 Called Makela re: studying traffic 10/13 On Council agenda for . speed at corner of Pheasant and Center. update. 10/27 To Council 10/5 Stepan to install speed monitor on for consideration and review. Center Street near Pheasant. Will leave Pheasant Lane /Center Street for week, week and %. Will then place on Center Street for another week, week and 1 /. Will submit a report to the City once study completed. To P & Z 10/5 meeting for consideration. 11/1/04 P &Z asked to put on November agenda Ord. 16, Parking with staff research and recommendation. Reschedule November P&Z meeting as Completed on the election day.10 /21 Asked Paul to attend P & Z meeting as Administrator at the Police Governing Board Meeting; he Reschedule November P & Z Meeting indicated he is not available. Schedule time for RCWD seminar on Completed wetlands, storm water, etc. for10/15/04 at 9:00 a.m. Copy hand -outs to Council at RCWD Wetland Seminar 10/27 Council meeting 10/27/04 9/23 Staff to put on web site information Completed on obtaining Council agenda packets. Teresa to do research & provide info to 10/27 Policy to Handle Media Requests Council. 9/23 submitted list of vehicles for sale to Completed. LMC website to be posted for sale. 10/5/04 Carl Beuchler asked about the vehicles.10 /04 The red pickup truck was Sell Surplus PW Vehicles sold to Tedd's ex- brother -in -law. 9123 City Clerk to talk and visit with other December cities about electronically storing Archiving Documents documents. Report back to Council. 10/27/04 Add 2 radios for Public Works to the Capital Budget for 2005 purchase. Also meet with Paul to discuss need for 800 MHz Radios additional equipment. 10/27/04 Order property cleaned. Have police officer on site while cleaning Tourville Circle Property occurring. Order High -speed cable for installation at High -Speed Cable Public Works building.