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Home My WebLink About2012-02-08 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING February 8, 2012 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 8, 2012, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I.CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II.PUBLIC HEARING(S) None III.APPROVAL OF AGENDA The Mayor reviewed the Set Agenda with Council. (Check #27028-27047) W/Voided Checks #26925 & 26927 & (Check #27048-27051) W/Voided Check #27029 - Page 6a) and addition of pages 49a-49d under Old Business, Request for Proposals. Motion by Council Member Paar, seconded by Council Member Love, to approve the Agenda as presented. All in favor. Motion carried unanimously. IV.APPROVAL OF MINUTES 1.January 25, 2012 City Council Meeting Minutes The Mayor requested that a correction be made on Page 3 regarding the attendance of the Rush Line Corridor meeting and that clarification that he and Council Member City of Centerville Council Meeting Minutes February 8, 2012 Fehrenbacher different meetings where I-35E work had come up for discussion.. At both meetings, discussions were had regarding the proposed MnPass and Park and Ride projects. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the January 25, 2012 City Council Meeting Minutes with the above stated corrections. All in favor. Motion carried unanimously. V.CONSENT AGENDA 1.City of Centerville January 26, 2012 through February 8, 2012 Claims (Check #27028-27047) W/Voided Checks #26925 & 26927 & (Check #27048-27051) W/Voided Check #27029 2.Centennial Fire District Claims through February 2, 2012 (Check #5164- 5170 Payroll & Check #5171-5201) W/Voided Check #4615 3.Centennial Lakes Police Department Claims through January 26, 2012 (Check #8782-8803) W/Voided Check #8737 4.Insurance Liability Coverage Waiver Form & The City’s Desire Not to Waive Monetary Limits on Municipal Tort Liability. Council Member King requested that Item #4 be removed for further discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Consent Agenda Items #1-3 as presented. All in favor. Motion carried unanimously. Council Member King requested additional information regarding this item and clarification. Administrator Larson explained that Minnesota Statutes provides maximum liability protections to cities. The City has the option to waive the statutory limits which would then increase the limit to the insurance threshold of $1,500,000 per occurrence. The city normally does not waive the statutory limits. Motion by Council Member Paar, seconded by Council Member Love, to approve Consent #4 as presented. All in favor. Motion carried unanimously. VI.AWARDS/PRESENTATIONS/APPEARANCES 1.Ms. Debra Barnes, The Citizen Editor – “Requester Campaign” Managing Editor Ms. Barnes stated that a post card was placed in the most recent edition of the Citizen. Ms. Barnes explained that the “Requester Campaign” is being initiated by Page 2 of 6 City of Centerville Council Meeting Minutes February 8, 2012 the Citizen to attempt to provide mailing of the newspaper more economically. Ms. Barnes also explained that individuals that desire to continue to receive the Citizen via mail service may complete the post card and return via mail or complete the same document on-line at their web site. Ms. Barnes explained that the post cards will be placed in their next issue also. Mayor Wilharber complemented the Citizen for accurately reporting news and requested that residents complete and return the card. VII.OLD BUSINESS 1. Centerville Lions Equipment Lease Agreement – Concession Trailer Administrator Larson reported that the previous meeting’s requested modifications were included in the presented agreement. Motion by Council Member Love, seconded by Council Member Paar, to approve the Centerville Lions Equipment Lease Agreement – Concession Trailer as presented. Wilharber abstained due to being Treasurer of Club. Motion carried. 2.Request for Proposals – Surface Water Management Plan Update a.Stantec b.WSB Administrator Larson stated that upon Council’s direction, Administrator Larson forwarded three requests to firms that are currently completing work within the Rice Creek Watershed District and two responded. Staff’s recommendation would be the lowest bidder, Stantec. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve Stantec’s proposal to complete the required Surface Water Management Plan per the submitted proposal. All in favor. Motion carried unanimously. VIII.NEW BUSINESS 1.Approving Building Inspection Services Agreement w/City of Lexington Administrator Larson stated that five (5) cities, (Centerville, Circle Pines, Columbus, Lexington and Lino Lakes) have been collaborating to provide services more efficiently and economically. Through that process, the City of Lexington has expressed interest in working jointly with the City of Centerville to provide building inspection services. Administrator Larson briefly reviewed the agreement with Council and reported that the City of Lexington had not approved the agreement at this time; however, staff requested Page 3 of 6 City of Centerville Council Meeting Minutes February 8, 2012 that Council approve it. Administrator Larson stated that he and Mr. Palzer believe that providing this service would be a good cooperative measure, although revenue is minimal, it will not harm or delay any services provide to Centerville residents. Attorney Glaser stated that Lexington has very minimal buildable land so that most of the inspector’s time would be for property/building code enforcement and remodeling, deck, etc. permits. Administrator Larson stated if Lexington desired modifications to the presented agreement, those modifications would be brought back to Council for consideration. Motion by Council Member King, seconded by Council Member Paar, to approve the Building Inspection Services Agreement w/City of Lexington subject to their approval as presented. All in favor. Motion carried unanimously. 2.Approve Participation in Joint Grant – RCWD (Salt Brine System) Administrator Larson again discussed the five (5) City collaboration and discussions regarding roadway deicing and environmental concerns. One component being considered by all of the other cities is using salt-brine as an anti-icing measure. An outcome would be to use the minimal amount of chemicals while still providing safe streets. Administrator Larson stated that the group felt that submitting a joint application for a grant to Rice Creek Watersheed District would benefit all communities, bringing larger attention to the project(s) and gain more potential for approval. Lengthy discussion ensued regarding the benefits, current equipment, additional equipment, neighboring communities’ desire to participate in the program and their needs for equipment purchases. Discussion also ensued regarding effectiveness of the brine solution, ease of use and cost savings compared to rock salt. Administrator Larson stated that it was the desire of Staff to purchase a larger storage tank for the solution and training for the most proficient mixture and application of the brine solution. Administrator Larson stated that studies in other locations have shown that the application of the brine solution reduces costs by 30% versus rock salt. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Participation in the Joint Grant – RCWD in regards to the Salt Brine System Utilized to Deliver Winter Safe Road Way Passage as presented. All in favor. Motion carried unanimously. IX.ANNOUNCEMENTS/UPDATES 1.City Administrator Page 4 of 6 City of Centerville Council Meeting Minutes February 8, 2012 Administrator Larson reported that the Police Governing Board will be meeting next week and intends on recommending the implementation of the on-line ticket education program to the three (3) member cities. Administrator Larson reported that Anoka County had removed the entrance monuments to the Lakeland Hills Development when they widened CSAH14/Main Street and are now agreeing to pay for the reconstruction of them if the City is willing to assume the responsibility of a homeowner association. Discussion ensued regarding placement within the road right-of-way, City Code restrictions, alternate available placements, public safety and maintenance. No decisions were made. Administrator Larson reported that the engineer from the City of Lino Lakes had submitted cost estimates to the two (2) affected property owners and they have agreed to st the assessments associated with the 21 Avenue Park & Ride and associated municipal improvements (water and sewer extensions). Administrator Larson stated that assessment agreements will be drafted along with a Joint Powers Agreement between the cities for the project to follow. These should come before the Council in the next month or two. Administrator Larson also reported that they City had received the funding from CenterPoint Energy to reimburse the City for the Shovel Ready program entrance fee. Administrator Larson requested Council’s direction regarding the commercial survey that had been previously discussed and reported that the list is up to date; however, no further information was given as to procedures for going forward. Administrator Larson stated that maybe a Work Session following a regular Council meeting should be organized to discuss this. Also, it was suggested to meet with the Beard Group regarding the status of the Downtown Redevelopment Project. Council also stated that a Joint session with Committee’s was also needed. Staff was directed to organize a Work Session and report back. Mayor Wilharber stated that the Rice Creek Watershed District was again looking for an appointment to their Citizen Advisory Committee and if any resident was interested to visit their web site for an application. Legal Counsel reported that the Centennial Lakes Police Department has been trained on the e-Charging system. Council Member King reported that the Parks Committee would be holding their Winter Family Fun Night at Laurie LaMotte Park on Saturday and the Committee is continuing Page 5 of 6 City of Centerville Council Meeting Minutes February 8, 2012 to discuss trail signage. Council Member King also thanked those who attended the recent caucuses. Mayor Wilharber thanked Staff for their continued efforts in collaborating with neighboring communities which has proven to be successful in the potential for the salt brine project, building inspections and secretarial services. Council Member Love reported that he attending the most recent Fire Steering meeting and stated that Chief Streich has proposed to have duty crews of three (3) firefighters work daily shifts due to most firefighters participating in daytime employment and away from their local station. Council Member Love also stated that the Department would like to provide ambulance service in the future, since the Fire Department usually arrives prior to an ambulance, transporting the patient would be a logical next step. The Legislature would need to approve local authority to make this decision. A resolution for preliminary Council support would be forthcoming. Mayor Wilharber stated that Chief Streich would be attending an upcoming meeting to review this and the staffing situation of the Department. Council Member Love reported that the Planning and Zoning Commission scheduled a public hearing for their next meeting to obtain public input regarding Code modification to the Commercial district relating to conditional uses. X.ADJOURNMENT Motion by Council Member Paar, seconded by Council Member King, to adjourn the City Council Meeting of February 8, 2012 at 7:26 p.m.. All in favor. Motion carried unanimously. Transcribed by Staff Member, Teresa Bender, City Clerk Page 6 of 6