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HomeMy WebLinkAbout2012-03-07 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, March 7, 2012 - 6:30 P.M. 1. CALL TO ORDER 1. Roll CaII II. SET AGENDA III. APPEARANCES 1. Mr. Tom Lee 2. Ms. Mary Capra (Fete des Lacs Parade) IV. CONSIDERATIONS OF MINUTES 1. Parks and Recreation Committee Minutes of February 1, 2012. V. COMMITTEE BUSINESS 1. 2012 Music -In- The -Parks a. Mr. Tom Lee Volunteer Director b. Music Jamboree (set the date and scope) 2. 2012 Fete des Lacs — Parade 3. FYI — 2012 Diva Dash Special Event Permit Application 4. Trailside Park/St. Paul Water Utility (Nagell Appraisal & Consulting) - Discussion 5. Schedule Joint Meeting with Council VI. UPDATES 1. Council Updates - Council Member Steve King 2. Cornerstone Park Kiosk 3. Trail Signs Design - Mr. Paul Palzer 4. Fete des Lacs update - Ms Thia Cassanova — Advertising 5. Volunteer Program — Utility Bill (April 5, 2012), Sign Out Front, Web Site & Cable 6. Centennial Youth Hockey Association — Volleyball Court Donation VII. Action Items Reviewed VIII. ADJOURNMENT Teresa Bender From: Dan & Mary Capra [netfalcon @comcast.net] Sent: Monday, February 27, 2012 8:31 AM To: Teresa Bender Subject: Update Hi Teresa, It was nice getting caught up with you the other day and seeing you on Friday. I wanted to know if I could get on the Park and Rec committee agenda for next week regarding the city Fete des Lacs. I sent the registration form and letter off to Jeff for his review. Based off of the last email I received from the Lions Club they probably will not be hosting events (or very scaled back) over the Fete des Lacs. I revised the letter from last years to be just the parade. Kelly's will be hosting a volleyball tournament and I am certain would host a band that evening. I have been talking with Vicki and Jeff this past month. I will keep you posted. Mary This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com 1 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, February 1, 2012 — 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, February 1, 2012 at Centerville City Hall, 1880 Main Street. Present: Vice - Chairperson Jon Grahek Committee Member Kevin Amundsen? Committee Member Brian Peterson Committee Member Suzanne Seeley O Committee Member Mark Haiden Absent: Chairperson Patrick Branch One Committee Member seat is vacant. Also Present: Council Member Steve King I. CALL TO ORDER Roll Call Vice - Chairperson Jon Grahek called the February 1, 2012 Parks & Recreation Committee Meeting to order at 6:32 p.m. II. SET AGENDA Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley, to approve the agenda as presented. Motion carried unanimously. Subsequently, after discussion, Motion was made by Committee Member Grahek, seconded by Committee Member Seeley, to add Open Item 6 to the updates portion of the agenda. Motion carried unanimously. III. APPEARANCES 1. Ms. Thia Casanova appeared before the committee to request the option to repeat "Yoga -in -the- Parks" during the Fete des Lac. These classes would be free to all ages and approximately one hour in duration. She was asked to put together a flyer to present to the committee for review and inclusion into the information distributed by the city. Ms Casanova previously advertised with flyers and on Facebook. She requested a larger, more directional sign for placement in the park for 2012. Page 1 of 5 Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to recommend to the City Council to add Ms. Casanova's "Yoga -in- the- Parks" to the list of activities and include in the Parks and Recreation advertising. Motion carried unanimously. IV. CONSIDERATION OF MINUTES Consideration of the January 4, 2012 Parks and Recreation Committee meeting minutes. A request was made to amend the meeting minutes with the following corrections: • Under SET AGENDA - add the words "are needed" between the words Volunteer(s) and to; • Under COMMITTEE BUSINESS #2 Parks Plan — after the word modifications, add bullets to each of the items listed in that paragraph; • Under COMMITTEE BUSINESS #3B Music Jamboree — delete the word "note" from the first sentence. Motion was made by Committee Member Haiden, seconded by Committee Member Grahek, to approve the January 4, 2012 meeting minutes as amended. Motion carried unanimously. V. COMMITTEE BUSINESS 1. 2012 Music -In -The -Parks - NO UPDATES AT THIS TIME A. Mr. Tom Lee, Volunteer Director (See New Action Item #12 -022) B. Music Jamboree (date and scope to be set) 2. February Skating Party and Hay Ride After discussion, it was determined that this event would be held, however the skating party would be eliminated due to the weather being warm and the inability to have adequate ice for this activity. The other activities, including the hayride, bonfire, snowshoeing and possibly star gazing, if the sky is clear, would be held as rescheduled. There will also be free hot chocolate and popcorn. There was also discussion regarding changing the name to "Family Fun Night ". Staff will be asked to include this updated information on the website and the reader sign and will determine verbiage. Committee members should plan to be there between 5:30 and 6:00 pm and Kevin will be bringing pallets. A check should be ready to be picked up by Friday evening, 2 -1 -12 for payment to Bunker Hills Stable; this will be included as an Action Item. 3. Establish A Plan For The Care And Maintenance Of Park Monument Markers The care of the Park Monument Markers is a maintenance item; therefore it is the responsibility of the Public Works Department. However, due to their current work load, it is unlikely they will be able to care for and maintain the City Gardens. It was suggested that the committee should take on the responsibility of overseeing the monument markers; not doing the work but ensuring the work is done so the park monument markers become a source of city pride. To accomplish this, the committee needs a plan that outlines who is going to do the work and what specific tasks will be done. Page2of5 At the previous meeting, there was discussion about using volunteers and utilizing a Master Gardener. Ms. Nancy Amundsen has not yet completed her Master Gardener training, so cannot help in that capacity in 2012, however, when her training is completed she will be able to provide guidance to the committee and the volunteers on what needs to be done. In order to utilize a Master Gardener, the request must be posted for all Master Gardeners to consider. The committee discussed advertising methods to find volunteers by listing a job posting, using the city website, city reader board and the city utility bills. There was a suggestion to consider using high school or college students as a resource for volunteers (possibly as a school project). It was also suggested that a master plan should be set up for each park. The Girl Scouts will evaluate each park to determine how much they could handle and respond back to Committee Chair Branch. VI. UPDATES 1. Council Updates - Council Liaison King Council Liaison King had no items to report. 2. Cornerstone Park Kiosk Committee Member Amundsen brought a revised version of the map which includes a larger legend and identification of the icons. The addresses of each park need to be added as well as an icon for 35E, the City logo and possibly "Welcome to Centerville, established in 1857 and the current population. Committee Member Seeley volunteered to proofread and verify that all information on the map is complete and correct. This map for the Kiosk is approximately 19" x 19" and will either be in one piece or two pieces. The cost at UPS to print the maps is approximately $14.00 and would be printed on plastic type surface. Committee would like a list of current activities placed in the Kiosk 3. Trail Signs Design — Mr. Paul Palzer It was previously suggested to have two designs — a larger sign for the main entrances to the trail system and smaller signs for intersections and smaller parks. Possibly add mileage markers to the signs. Discussed other vendors for sign purchase; the City of St. Paul, Public Works makes metal signs and a screen print process is used. Cost would be approximately $85 to $150. There was discussion regarding location of the other signs /maps sizes to be determined, including one at the corner of 20 & Main and also in LaMotte Park by the warming house with possibly additional freestanding signs in each park, plus a map in the entrance area of the City Hall. There are some unused metal signs from Public Works that could be used to attach additional maps to using a sticky back adhesive paper at a cost of $3.00 per sheet. There was discussion regarding having a link/QR code /downloadable application with GPS for the Centerville parks — to be added to future Action Items. There was discussion regarding purchasing two sample signs. Page 3 of 5 Motion was made by Committee Member Peterson and seconded by Committee Member Grahek to authorize the expenditure of $20.00 for the purchase of 2 sample signs (one with adhesive). All in favor. Motion carried unanimously. 4. Fete des Lac update — See Appearances (Number III) 5. Volunteer Program Motion was made by Committee Member Peterson and seconded by Committee Member Haiden to table this item to the 3 -7 -12 meeting. All in favor. Motion carried unanimously. 6. Laurie LaMotte Memorial Park — Field #1 Two telephone calls were made and an email was sent in January requesting a meeting with Mr. Pat Mahr regarding the Little League's concerns about Field #1. No response had been received prior to this meeting. VII. REVIEW OF ACTION ITEMS After discussion, it was determined to use a revised numbering system to keep track of the Action Items — each item number will be prefaced by 12 (for the year 2012) a dash, then 3 digits to allow up to 999 action items each year. The Committee does not want completed items deleted, but wants to retain the history, but just not showing on the current Action Item List. Items that have been completed as of February 1, 2012 will be removed. This includes item numbers 1,3,9,10,11,12,16,18,19 and 20. Items that need to be modified are: • Numbers 6, 7 & 8 by changing the assigned person to Patrick Branch and requesting an update at the 4 -6 -2010 meeting; • Number 13 — proofread the trail map graphic (Suzanne Seeley) & print 2 samples (Kevin Amundsen) and change the due date to 3 -7 -12 • Number 14 — change due date to 3 -7 -12 • Number 15 — review the application form and change due date to 3 -7 -12 • Number 17 — check status if still open • Number 21 — change due date to 2 -3 -12 NOTE: all of these items numbers will be preceded by 12 -00 or 12 -0. Items to be added are: • 12 -022 Contact Tom Lee and invite to the next committee meeting; Staff; 3 -7 -12 • 12 -023 Need a check for Bunker Hill Stable to have ready to pick up on Friday 2 -10- 12; Staff; 2 -10 -12 • 12 -024 City website & reader sign updated — delete January dates & reword for Winter Fun Night, 2- 11 -12, Hayride and Bonfire, Rain or snow; Staff; ASAP • 12 -025 Message on reader sign asking for volunteers to adopt a park; Staff; 2 -13 -12 Page 4of5 • 12 -026 Include information on utility bill asking for volunteers to "adopt a park monument marker "; Staff; ASAP • 12 -027 Contact area schools (secondary & beyond) to inquire if students are interested in helping to maintain park monument markers and/or for design assistance. (NOTE: tabled to 3 -7 -12 meeting for further discussion. NOTE: (No number or date: as a future action item — check on smart phone apps for the parks map) A revised Action Item List, as of 3 -7 -12, will be included with the approved minutes. VIII. ADJOURNMENT Motion was made by Committee Member Grahek and seconded by Committee Member Amundsen to adjourn the February 1, 2012 Parks and Recreation meeting at 8:17 p.m. All in favor. Motion carried unanimously. Submitted by: Linda Neudecker, Recording Secretary Page 5of5 ACTION ITEMS PARKS RECREATION Assigned # Item Person Due Date Date Closed 12 -006 Trailside Park Benches P. Branch 4/6/2012 Open 12 -007 Trailside Park Portable Toilets P. Branch 4/6/2012 Open Bald Eagle Waterski Show Appearance (See 12 -008 12/7 Minutes) P. Branch 4/6/2012 Open Kiosk - Cornerstone Park - Create Inserts for 12 -013 Kiosk - Rebuild The Trail Map Graphic K. Amundsen 1/4/2012 Open 12 -014 Trail Signs - Design Trail Signs P. Palzer 1/4/2012 Open Message on Reader Sign Asking for No Room 12 -025 Volunteers to Adopt a Monument Sign Staff 2/13/2012 Currently Include Information on Utility Bill Asking Not until 12 -026 for Volunteers to "Adopt a Monument Sign" Staff 2/2/2012 April 5, 2012 Contact Area Schools (Secondary & Beyond) to Inquire if Students are Interested in Helping to Maintain Monument Sign at 12 -027 Parks 3/7/2012 Tabled Following February 1, 2012 Meeting Page 1 enterviik r areigesv Centerville Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: 212 Div Ds14 New Application: Renewal of or Change in Application: 77 CONTACT PERSON: 1\11P'C2)!— c E L TELEPHONE: 5U1 _ (;-k - OR 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its /their behalf. Applicant's Name: M0,V4 t Title: WES 11Q-dc Address: k?�-k' -\ 1 — t PXI S-} ■F c( SS 0SM Mailing Address: 1 - \2\ S u f� r•-) CIM 5 3 Affiliation: Day Phone: SD1 - 61-tot - 7,3 L Z. Evening Phone: 3 7- (, y -,.2 P Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: w.. 044,-Ark _ E c � Organization/Business /Agency /Affiliation:e.►...e t^ n Is this a non - profit organization? Yes No If you are making application under non - profit status, proof of non - profit status must be attached to this application Mailing Address: Day Phone: Evening Phone: Title and functional responsibility with regard to the event: \I ,r,. ciw - ,,r - k Page 1 of 10 4. REQUESTED EVENT COMPONENTS: Date requested: N60._ \O 7i \Z Alternate date: Requested hours of operation: RA.,� . (a.m. /p.m.) To: NO io,-,.. (a.m. /p.m.) Set up beginning date and time: ei3 Complete dismantle date and time: 11- \0 - \Z 17. 1'L Describe the number and type of animals (if any) to be used in this event: {".1 Attach a draft of the entry form for participants and/or spectators. Anticipated number of participants: V01) Spectators: 36 1) 5. INSURANCE: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Attach your "Plan for clean -up /Material Preservation ". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post -event cleanliness and material preservation of city facilities, equipment, premises and streets. A deposit of $500 will be required for clean -up and restoration. If premises are left in satisfactory condition, this deposit will be refunded in full following inspection. 7. LOCATION: Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a "to scale" drawing. A. J If a route is involved, the beginning and finish area with arrows. B. If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. If a route is involved, attach separate maps giving two or more alternate routes. D. Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. Alcoholic beverage concession area. F. Non - alcoholic concession area. G. Food concession area. H. General Merchandise concession areas. I. Portable toilet facilities (indicate number). J. Event participant and/or spectator parking areas. K. Event organizer's command post. Page 2 of 10 L. First aid facilities. M. Fireworks or pyrotechnics site. N. Vehicle fuel handling sit. O. Cooking areas. P. Electrical sources to be used for cooking. Q. tables, enclosures, etc. R. _ Temporary or permanent structures constructed for the event. S. Site of electrical wiring to be installed for the event. T. Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: t ri - C,R4si C:?(LA/ t LA Will alcoholic beverages be served? Yes No >4- PLEASE NOTE THAT SALES OF LIQUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: If yes, describe how, where, when and by whom the alcoholic beverages will be served: If a casino party, a dance, or live entertainment is part of your event, please describe: Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application. Please note that certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1,000 people, some types of food handling licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. Ivy Page 3 of 10 Will food and/or non - alcoholic beverages be served? Yes X No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre - packaged foods, hot dos, pre -mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) W () .p If yes, you will need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. 9. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, opera' on, internal security d crowd control: _ Ust S: tA g.. Q r et ti Cc� -e- S ' `T� , ('.i... If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Name of agency: Name of Representative: Address: Day phone: Evening phone: Indicate medical services (if required) that will be provided for this event: Page 4 of 10 Ambulances: Doctors: Nurses: Paramedics: 10. VENDORS OR CONCESSIONAIRES: Describe what vendors /concessionaires you will allow in conjunction with the event, and the purpose of these concessions: Describe how you intend to regulate, monitor and control the type, number and quality of vendors /concessionaires whom you may permit to operate in conjunction with the event: 11. CITY SERVICES/EQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as- available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 13. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of y articipants or spectators: u� ,,.C1 tht.) �° �- - fa r.4 _ $ 3 (k,,. s ue., 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants /spectators or others that they may participate in the event whether they make a donation or not: (,/U �, - s irk 0"—A 01k r rC-C S s Page 5 of 10 Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. Final check has been made of application requirements. 2. Event is approved by City Council. 3. All required permits are issued and on file. 4. Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the City. 7. Application is complete. 8. Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWED /APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS Page 6 of 10 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial /sign -off: 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic /safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required/available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. List types or permits or licenses required: 2. Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. Page 7 of 10 1. Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. List and approve /disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures, canopies. 7. Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: Page 8of10 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. Park permit(s) required. (to be attached) 2. Ballfield Usage Permit. 3. Beach permit required. (to be attached) 4. Trash containers required. (# ) 5. Portable toilets required. (# ) 6. Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. Trash containers required. (# ) 2. Portable toilets required. (# ) 3. Special animal clean up required. 4. Barricades provided, as available. (# ) 5. Cones provided, as available. (# ) 6. No parking signs provided, as available. (# ) 7. Applicant's plan for clean up and material preservation (recycling) required and attached. 8. Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: 1. Food and/or beverage served. 2. Permit(s) attached. Page 9 of 10 3. Food cooked. 4. Permit(s) attached. 5. List other health licensing obligations as may be require: Page 10 of 10 . ' . ip . . ...... Diva Dash 5k Course Starts In Circle Pines, Minnesota 3.49 .. e, F.Rrn.r.ni D. meowed 6 GM.. .. Brn. Dr --' 41 c3. ...P.n.,':• 0 ...' nEth Ln NE r; ,- Lino Lakes 104th In N. 103th .... / N. tOW 0 11.) VOW 1:,2fol In N. I i F .3 T T A ) .... e '''. 7. 4p, r.* t r.oct * it, CoLn4SIA.rvdt? I ,rk Arcezcs Rd E i.f Pt* tc.ko <4' North Rd • ,,r4 Pasharsu p v .14Y.JS' V. • Laho vtaook Inner Dr 4:11 I: i.- Circle Pines on*. in se N 14/4,0, t' l ' 4 4 . Strch St Dok Loaf Ln 4 : ' 4114 i Minh Ln I '1 .3 62011 MasOurst PerlIonz 02011 MVTEQ. Intimmb 9+0 0...... 90:: 3'10 . T ----, 850 t 05 1 1.5 , 25 35 , opyright 7008 MapMyFttntm. Inc Description Diva Dash 5k cours • iltapalykatess Ina, All Raphts Reserved 2006-2011 1 View more mope mane i 3 acie 1 of 3 ... Find this route *nine at tespewleness.aerai routes/ vtraM763711t .... . . , .0111 Diva Dash 10k starts in Circle Pines. Minnesota 6.24 (ides inaP4X0e................tr....,St.--...... C ',-, • ^ t ^ L.) lu a i .......-%"-' 1 SO& CA 6 5 Mqtrs S. / p:. 5 Cinro erlot Cu i i Centerville G. R• n r- "a■ - ,rerc 0 L..rto d It7C1h Ara NI ''' 0 OM ? 1080, Ln 1 104th IA No 0 ' 104th Ave t4r H e ''' P0513,Cu TWA :IF r C•ml•pr':,1 103o Ln N. 1 I , :' - a - ) e 7 I r ' 3- m- • Ace Lake W Mirth R:1 Lite C'' c Uhl R < .., e , Inner Or , 1,,. VS V t "0 \.. '3 arcle Pines o V7 ; 1 4,,,itto 2 = .0*uth 0 Wait Ln — -7 • F B 1 I ch si Oak Unfit, < _ meth Ln .j 0 a t (0 ,, 2 .11M • u Portia, ott - IL -.• . I, , - 950 -- --- — — - -- -- Q'• 0 904. •' or iiimomi0.0.11.11111111.111110111111111411.10/aLvomir vii 0.0" 1.11". ,fti....,4011■■•40111111•4411011110.4111rar. '' "".....1.004P401 * ‘ W., I I 2 , 5 —r---- 6 l". 5 i Is ': , 55 6 66t If 611t . opyright 2008 Hapt4yfitrov, Irt Description Diva Dash 10k cours • Sieriatifilrises. Inc, Al Rights Reserved 2006-2011 1 View mon maps Dame 3 acte 1 of 3 Find Moe route ontne el mapmylitness earn routes/ vtevd4763218 4k A November 10 th 2012 First Name Last Name Address City State Zip Email Address (for race communication only - Final Stretch will not distribute or sell emails) Phone Number F / / S M L XL Gender Age Date of Birth T -Shirt Size Events & Pricing Descriptions: Event By Nov 6 After Nov 6th 10K $33.00 $38.00 5K $33.00 $38.00 Circle Event: 10K 5K This is a Female only event $5 of each entry fee goes to MN Ovarian Cancer Alliance. Extra Donation to the MN Ovarian Cancer Alliance $ Amount Enclosed: US$ (Must be postmarked by: Monday, August 5 (Race fees are non - refundable; bib numbers are non - transferable) Make check (no credit cards allowed) payable in US$ and send along with registration form to: Final Stretch, Inc. P.O. Box 121 Nerstrand, MN 55053 ACCIDENT WAIVER AND RELEASE OF LIABILITY FORM 1 acknowledge that the Diva Dash Run events are a test of a person's physical and mental limits and carry with it the potential for death, serious injury and property loss. The risks include, but are not limited to, those caused by terrain, facilities, temperature, weather, condition of athletes, equipment, vehicular traffic, actions of other people including, but not limited to, participants, spectators, volunteers, coaches, event officials, and event monitors, and/or producers of the event, and dehydration. I hereby assume all the risks of participating in this event. 1 certify that I am physically fit, have sufficiently trained for participation in this race, and have not been advised otherwise by a qualified medical person. 1 acknowledge that this Accident Waiver and Release of Liability (AWRL) form will be used by the event holders, sponsors and organizers, in which 1 may participate and that it will govern my actions and the responsibilities at said event. In consideration of my application and permitting me to participate in these events, I hereby take action for myself my executors, administrators, heirs, next of kin, successors, and assigns as follows: Waive, Release, and Discharge from any and all liability for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter accrue to me or my traveling to and from this event, THE FOLLOWING ENTITIES OR PERSON(S): Final Stretch, Inc, Final Timing, Inc, their directors, employees, volunteers, Event Organizers and Promoters, Sponsors, Advertisers, Host Cities, Local Organizing Cotnmittees, Venues and Property Owners upon which the Event takes place, Law Enforcement Agencies and other Public Entities providing support for the Event, and each of their respective parent, subsidiary and affiliated companies, officers, directors, partners, shareholders, members, agents, employees and volunteers (Individually and Collectively, the "Released Parties" or "Event Organizers "), with respect to any liability, claim(s), demand(s), cause(s) of action, damage(s), loss or expense (including court costs and reasonable attorneys fees) of any kind or nature ("Liability") which may arise out of result from, or relate to my participation in the Event, including claims for Liability caused in whole or in part by the negligence of the Released Parties. I hereby consent to receive medical treatment, which may be deemed advisable in the event of injury, accident and/or illness during the event. I understand that at this event I may be photographed. 1 agree to allow my photo, video or film likeness to be used for any legitimate purpose by the event holders, producers, sponsors, organizers and/or assigns. This AWRL shall be construed broadly to provide release and waiver to the maximum extent permissible under applicable law: 1 hereby certify that I have read this document; and, I understand its content. Participant Signature Date Parent/Guardian Signature (if under 18) Date Aco CERTIFICATE OF LIABILITY INSURANCE DATE IMMIDD/YYYY) 01/18/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Faribo Ins. In PHONE FAX rar Ext): (A/C, Nol: 1404 NW 7Th Street ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC N Faribault MN 55021 INSURER A: Nautilus Insurance Company 17370 INSURED INSURER B Final Stretch Inc. INSURER C : PO Box 121 INSURER D : 12447 150Th St E INSURER E : Nerstrand MN 55053 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBhr POUCY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MMIDD/YYYY) OMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ 100,000 CLAIMS -MADE © OCCUR MED EXP (Any one person) s 5,000 A _ NN201055 01/22/2012 01/22/2013 PERSONAL A. ADV INJURY S 1,000,000 GENERAL AGGREGATE S 2,000,000 GEN'L AGGREGATE LIMIT APPLIESPER• PRODUCTS S INCLUDED o- n 7 POLICY n .7. LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT _ (Es accident) ANY AUTO This Insurance is issued pursuant to the BODILY INJURY (Per person) _ $ ALL OWNED SCHEDULED BODILY INJURY per accident) S AUTOS _ AUTOS Alitmesota Surplus Lines Insurance Act. The _ HIRED AUTOS _ AUUTOS� Insurer is an eligible surplus lines insurer but Pe °accidentDAMAGF. S ) is not otherwise licensed b`, The State of s _ UMBRELLA UAB OCCUR Minnesota. In case of insolycnct. pas ntent EACH OCCURRENCE _ S EXCESS UAB CLAIMS -MADE Of claims is not guaranteed. AGGREGATE S _ DED 1 RETENTIONS i S WORKERS COMPENSATION 1 7 S SIAM- I I OT AND EMPLOYERS' UABIUTY Y 1 N FR ANY PROPRIETOR/PARTNER /EXECUTIVE N / E.L. EACH ACCIDENT S OFFICER/MEMBER EXCLUDED (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes des und DESCRIPTION OF O PERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Name /Date of Event: Diva Dash 11/10/2012 Certificate holder is name as additional insured if required by written contract CERTIFICATE HOLDER CANCELLATION City of Centerville Employees, officers and assigns SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1880 Main Street ACCORDANCE WITH THE POUCY PROVISIONS. Centerville MN 55038 AUTHORIZED REPRESENTATIVE 1 r © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Title: Purchase of Trailside Park Water Front Purpose: Provided as background material for the March Parks and Recreation Committee member. Provided by: Pat Branch, Committee Chair Background: Source E -mail note from Dallas Larson "Attached is the appraisal I had done for the St. Paul Regional Water Services land below trailside park. You may recall that we have an agreement from SPRWS to allow us to use it for three years 2011 -2013. I think it is their intention that the agreement would not be renewed after 2013, but that they will expect the city to buy the parcel, if that use is to continue. An alternative might be to see if they will lease it to the city, but l have not had that conversation with them. No doubt, that would have a cost associated with it. I had suggested to them a token payment of $1000 to buy the property, but that was rejected. They told me that they would sell it for Tess than their standard lakeshore frontage prices, but that it would need to be based on market value. That is when I ordered the appraisal, so we would have something to base our further discussion on. The city may not need to own the property, except if the Bald Eagle Water Ski Show is to continue. In fact, there were some large trees on the property that SPRWS had to pay to remove last year that the city would have been responsible for if we owned it. Some additional trees remain. This information is to give Park & Rec something to think about. I have not yet shared this with the entire Council." Dallas Larson Assumptions: 1. The value of this land is $8,900 ( appraised value) (see the attachment to Dallas Larson's e-mail. 2. Based on an earlier note from Dallas Larson, Deadbroke is expected to make a $5000 donation this year. That donation will be for the sand volleyball court. 3. If assumption #2 is correct, we will have the necessary funds to proceed with the sand volleyball court. I am always asked how I come up with these numbers. Here is that answer: a. Money currently on reserve for the volleyball court plus., b. Money from the 2011 8K run (on reserve but not dedicated to the volleyball court according to earlier discussions with Mike.) plus c. The assumed $5,000 from Deadbroke. (we do not have this money in hand - yet) 4. The Fete des Lacs events will continue to earn a net profit of about $2500 a year. 5. The construction of a sand volleyball court remains the Committee's #1 priority. Trail signs remains priority #2 Where will the money come from? 1. We ask the City Council to approve the purchase of the Trailside park lake shore, with the understanding that this Committee will raise the funds through Fete des Lacs events (8K Run) and donations over the next three years. 2. We ask Dallas Larson to negotiate the best possible price for that lake shore. 3. We ask Bald Eagle Waterski Show for a donations toward the purchase of the land. Or we ask for a commitment to donate half of the purchase price over the next three years 4. Bald Eagle Waterski Show ask their Thursday night spectators for donations. Maybe those donations could go for this purpose. 5. We commit the 2012, 2013, and if necessary the 2014 8K Run proceeds to this purpose. 6. Paul Palzer may have come up with a way that we can save some money we asked Council to set aside for trail signs. Any saving there could be reprogrammed to pay back a loan from the Council. 7. We could possibly save some money out of the Parks Programs line and ask the Council to reallocate that money toward this project. Bottom line is, IF we want to purchase that land and we could make this happen. Recommendations 1. The Committee and the Council should pursue the opportunity to purchase the shoreline at Trailside Park. Developing new parks fits well with the City's 2030 Comprehensive Plan. We should not be dependent on the good mercy of the St Paul Water Works to continue the current arrangement pass 2013. 2. Re -order the Committee's priorities as follows: a. Sand Volleyball Court - LaMotte Park b. Trail signs where the county trails enter the City from the South, West, and East c. Purchase the lake shore at Trailside Park d. Park benches at Trailside Park e. Park irrigation systems for Hidden Springs and Cornerstone parks. 3. Please considering voting on the following resolution: The Committee request that the City Council authorizes the City Administrator to enter into negotiations with the St Paul Water Board to purchase at the best possible price the strip of Lakeshore land at Trailside Park. The Parks and Recreation Committee will make every reasonable effort to raise the funds necessary for this purchase though donations, sponsors, and park fees such as Fete des Lacs athletic events. Restricted Use Appraisal Report ... tiAii. ''' . i: '. ' I * jk„ __ 1 • q 1 /� C ` ! l l / r' * , ' ' 1.. ,', \ \:.‘. , .., , ' 1 .- 1 O , ,7 i .. Non - Buildable Land Property: XXXX County Road 14 Centerville, MN 55038 City of Centerville Prepared For: Attn: Dallas Larson, City Administrator 1880 Main Street Centerville, MN 55038 Date: February 17, 2012 Prepared By: Colleen M. Wallert, Appraiser William R. Waytas, Appraiser NAGELL APPRAISAL & CONSULTING 7515 Wayzata Boulevard Minneapolis, MN 55426 Telephone: (952) 544 -8966 Fax No. (952) 544 -8969 File # G1201005 NAGELL APPRAISAL & CONSULTING 7515 Wayzata Blvd. #115 Minneapolis: 952 -544 -8966 Minneapolis, MN 55426 St. Paul: 651- 209 -6159 Established in 1968 Central Fax: 952 -544 -8969 City of Centerville February 24, 2012 Attn: Dallas Larson, City Administrator 1880 Main Street Centerville, MN 55038 Dear Mr. Larson: In accordance with your request, a Restricted Use Appraisal Report (less extensive collection, verification, analysis and viewing have been used in the valuation approaches, given the purpose and intended use of the report) has been made on the following described property: Subject Property: XXXX County Road 14 Centerville, MN 55038 The property is legally described herein. The appraisal assumes that the property meets all current environmental standards. The appraisal analysis and conclusions are subject to certain limiting conditions and assumptions described herein. As a result of my appraisal and experience, it is my opinion that the current before and after market values of the subject property, as -is condition, as of February 17, 2012, are: MARKET VALUE OPINION: $8,900 - Our company has 12 employees, has been in business since 1968 and has sufficient knowledge, experience, contacts and resources to competently complete this assignment. The accompanying report contains data secured from my personal investigation and from sources considered to be reliable; however, correctness is not guaranteed. To the best of my knowledge and belief, the statements contained in this report are true and correct. Neither my employment to make this appraisal, nor the compensation, is contingent upon the value reported. This report has been prepared in conformity with the code of professional ethics and standards of professional appraisal practice of the Appraisal Institute and appraisal standards set forth by Uniform Standards of Professional Appraisal Practice. Sincerely, �1 r � i Colleen M. Wallert William R. Waytas, SRA, CRP Appraiser MN 40249801 Certified General MN 4000813 www.callnagell.com Nagell Appraisal & Consulting I 952- 544 -8966 I www.callnagell.com 1 C E N T E N N I A L YDi// #017k8, A S S O C I A T I O N Post Office Box 356 / Circle Pines / Minnesota 55014 www.centennialhockey.org February, 7, 2011 Dallas Larson City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 Dear Dallas, Just wanted to follow up with you on your request from Centerville's Park Committee for a donation to help with improvements on your city's parks and trail systems. With CYHA being a non — profit organization, we receive a number of request from many different organization each year. Our hockey association would like to be able to help out each organization who submits a request. However, as good of a cause as each request may be, board members can not all ways approve every request. CYHA main function is to keep the cost down for the over 600 boys and girls who are in our association. We currently have 95 hockey players from the city of Centerville skating with CYHA. So even if we can not approve every donation request from your city, CYHA is still giving back to the residents of Centerville from all of our gambling sites by having our proceeds reduce the cost of ice hours and fees for each hockey player. I am sure you are aware of how the economy has really hurt the charitable gambling industry over the last few years. I am sure you can see from our monthly financials that you receive from CYHA, that we have not made any profits from our new site at Kelly's Korner. First year at a new site is all ways a challenge with initial set up cost. We hope that in the months to come that we will be able to begin to show a profit at Kelly's Korner and will be able to help out with more donation request from Centerville. CYHA did approve a good faith donation in the amount of $250.00 to help out with the Park's Committee reserve account. We hope this is a positive sign of how CYHA wants to help support and work with the City of Centerville. Sincerely, 4, s /2 1-- -.4-e-eee- 1 -Z-' ohm Olmschenk CYHA Gambling Manager C � ' e r i tervitte 'F <talaclied 1857 RECEIVED OF 8345 AMOUNT Centennial Youth Hockey Association $250.00 FOR: Sand Volleyball Court CHECK # 3958 Donation Surcharge N/A Thank You February 8, 2012 BY Teresa Bender lQierviPb imegfe ` "ou rviz to Wellness - it Li est le Thia Casanova presents: �� ft = r. FREE Comfort Yoga Alfresco : ;,.`f y ``A �l¢� 111 Saturday, July 28, 3 -4 p.m. Hidden Spring Park by beautiful Centerville Lake �. All ages welcome, no experience required. www.ThiaFIT.com • 651.429.4494 Be the first to know about new classes, schedules, registration and specials! Sign up for Image Attitudes E -news: Thia @ThiaFIT.com