HomeMy WebLinkAbout2012-03-28 Set Agenda w/Handouts CITY OF CENTERVILLE COUNCIL
5terviffe MEETING & WORK SESSION AGENDA
"°a"fi`if S' Wednesday, March 28, 2012
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARING(S)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. March 14, 2012 City Council Meeting Minutes (Pages 1 -3)
V. CONSENT AGENDA
1. City of Centerville March 15, 2012 through March 28, 2012 Claims (Check
#27131 - 271500) W/Voided Check #27137 (Pages 4 -5) & (Payroll N%fI) (Page
5a)
2. Centennial Lake Police Department Claims through March 22, 2012 (Check
#8861 -8884) W/Voided Check #8843 (Pages 6 -7)
3. Centennial Fire District Claims through March 16, 2012 (Check #5237 -5240
Payroll & Check #5241 -5254) (Pages 9 -10)
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. Mr. Lee Mann, Stantec 2011 Performance Review
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Res. #12 -0XX - Internal Control Policy
2. Mr. John Ficcadenti, All Around Fun — Use of Laurie LaMotte Memorial
Park for Easter Egg Hunt & Inflatable Jump House (9:00 -4:00, April 7, 2012)
IX. ANNOUNCEMENTS/UPDATES
1. City Administrator Larson
X. ADJOURNMENT
WORK SESSION
I. CALL TO ORDER
1. Roll Call
II. ITEMS OF DISCUSSION
1. Downtown Redevelopment, Mr. Bill Beard
2. Council Goals
a. Business Outreach/Retention
b. Resident Services Survey
3. Property Appraisals
a. Trailside Park Lakeshore Property — St. Paul Regional Water
Services
b. 7261 Main Street — Anoka County Highway Department
c. 1798 Main Street — Anoka County Highway Department
4. Drainage Issues — Drainage Issues & Wet Rear Yards
III. ADJOURNMENT
* *REMINDERS **
Planning & Zoning Commission Meeting April 3, 2012, 5:30 p.m. Council Chambers — Public
I r _; ;, rt... 1 ,.
Parks & Recreation Committee Meeting — April 4, 2012, 6:30 p.m. Council Chambers
City Council Meeting — April 11, 2012, 6:30 p.m. Council Chambers
Board of Appeal & Equalization — April 11, 2012, 6:30 p.m. Council Chambers
City Council Meeting — April 25, 2012, 6:30 p.m. Council Chambers w /Council Work Session
(Beard Group Update, Business Outreach/Retention & Taxpayer Services)
City of Centerville Page 1
Check Detail - March 28, 2012 — Update
Check
Date Check # Vender Name Comments Amount
3/29/2012 000275E IRS / EFTPS PAY PERIOD 7 - SS & MED.. W/H PAY ROLL TAXES $2,748,23
3/29/2012 000275E IRS /EFTPS PAY PERIOD 7 - FED. W/H PAY ROLL TAXES $2,542.74
Check Nbr 000275 IRS /EFTPS $5,290.97
3/29/2012 000276E MINNESOTA DEPT OF REVENUE PAY PERIOD 07 - STATE PAYROLL W/H TAX
Check Nbr 000276 MINNESOTA DEPT OF REVENUE $1,020.49
3/29/2012 000277E PERA PAY PERIOD 07 - PERA W/H
Check Nbr 000277 PERA $2,774.38
Total $9,085.84
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Established lac Centerville
Special Event Permit Application
1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: 63-r re r LA
New Application: ,�; Renewal of or Change in Application:
CONTACT PERSON: �J 1-7
TELEPHONE: (,,S Q y� yo2 OR
2. IDENTIFYING INFORMATION:
Attach a written communication from the organization(s) in whose name the event will be advertised which
authorizes you, the applicant, to apply for this special event permit on its/their behalf
Applicant's Name: Jb f-i ' ccu , Title:
Address: - 7 1 2-9 2c 1 /h-e RJR
Mailing Address: C v + / t , , /�h n/- ,337,3 d
Affiliation:
Day Phone: MUM- Evening Phone: , 121Marlittar
Emergency Phone:
3. EVENT PRINCIPALS:
Following, please list the names, addresses and telephone numbers of all the principals involved in any of the
proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial
sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the
event is being advertised, and all others administratively, financially and organizationally involved as principals in
the production of the proposed special event. Make additional copies of the following as needed to include as of the
principals involved in the proposed special event. II __
Name: pt (ND L �� iU��► ' N
Organization/Business /Agency /Affiliation: ' A 1 _ 1, va
Is this a non -profit organization? Yes � No
If you are making application under non - profit status, proof of non - profit status must be attached to this application
Mailing Address:
Day Phone: Evenin g Phone:
Title and functional responsibility with regard to the event:
Page 1 of 10
4. REQUESTED EVENT COMPONENTS:
Date requested: / ? Alternate date:
Requested hours o operation: i, : cxv (a.m. /p.m.) To: 3 (a.m. /p.m.)
Set up beginning date and time: g !.p — 4 vv p
Complete dismantle date and time: -1 p n . (, - _) 2
Describe the number and type of animals (if any) to be used in this event:
Attach a draft of the entry form for participants and/or spectators.
Anticipated number of participants: ,cjja Spectators: ,O 0
5. INSURANCE:
Attach to this application either an insurance policy or a certificate of insurance including the policy number,
amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that
insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first
amendment expressive activity, insurance requirements can be waived under certain circumstances.)
6. SANITATION:
Attach your "Plan for clean- up/Material Preservation ". Include number, type and location of trash containers to be
provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around
containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are
present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe
the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the
event.) Include any other plan you have for ensuring post -event cleanliness and material preservation of city
facilities, equipment, premises and streets. A deposit of $500 will be required for clean -up and restoration. If
premises are left in satisfactory condition, this deposit will be refunded in full following inspection.
7. LOCATION:
Please attach a map of your event land design. Check off below items that apply to your event
and indicate them on the attached map. Use, where necessary, a "to scale" drawing.
A. If a route is involved, the beginning and finish area with arrows.
B. If a route is involved, the places where buses, autos or other motorized vehicles need to
be considered.
C. If a route is involved, attach separate maps giving two or more alternate routes.
D. Entertainment or stage locations (grandstand operators should provide you with a
"to scale" drawing.)
E. Alcoholic beverage concession area.
F. Non - alcoholic concession area.
G. Food concession area.
H. General Merchandise concession areas.
I. Portable toilet facilities (indicate number).
J. Event participant and/or spectator parking areas.
K. Event organizer's command post.
Page 2 of 10
L. First aid facilities.
M. Fireworks or pyrotechnics site.
N. Vehicle fuel handling sit.
O. Cooking areas.
P. Electrical sources to be used for cooking.
Q. tables, enclosures, etc.
R. Temporary or permanent structures constructed for the event.
S. Site of electrical wiring to be installed for the event.
T. Trash receptacles (indicate number)
U. Other - Please describe.
8. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT:
If there will be music, sound amplification or any other noise, impact, please describe, including
the intended hours of the m sic, sound or noise: ' ' „ i -� w
01vw�.lc?ht m
y3; C I di n
Will alcoholic beverages be served? Yes No ' _
PLEASE NOTE THAT SALES OF LIQUOR/ALCOHOL IS PROHIBITED IN CITY
PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL
AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION.
If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by
persons 21 years and older:
If yes, describe how, where, when and by whom the alcoholic beverages will be served:
If a casino party, a dance, or live entertainment is part of your event, please describe:
Please describe all of the activities of your event for which a license is required, for example: a
cabaret license, etc. Attach all required licenses to this application. Please note that certain
licensing may be required by City, County and State agencies, such as a Large Assembly
License for gatherings over 1,000 people, some types of food handling licensing, Gambling
License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local
authorities to determine what licensing is required prior to submitting this application.
Page 3 of 10
Will food and/or non - alcoholic beverages be served? Yes No IV
If yes, describe sanitation measures, food handling procedures and the nature of the food (such as
pre - packaged foods, hot dogs, pre -mixed soda, unpeeled fruit, raw meats, vegetables, fish or
peeled and cut fruit.)
If yes, you will need a permit from the Anoka County Department of Environmental
Health. Please attach a copy of the permit to this application.
9. SECURITY AND SAFETY PROCEDURES:
Describe your proposed procedures for set up, operation, internal security and crowd control: _
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If the event is to occur at night, describe how you are going to light the event area in order to
increase the safety of participants and spectators coming to and leaving the event:
If your event includes vehicles or animals, describe the minimum and maximum speeds of the
event and the minimum and maximum intervals of space to be maintained between units:
Attach to this application a copy of your building permit(s) if you are installing any electrical
wiring on temporary or permanent basis and /or if you are building any temporary or permanent
structures such as bleachers, scaffolding, a grandstand, stages or platforms.
Attach a copy of your fire department permit(s) to this application if you will use parade floats;
an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables
within those closures); tents, air supported structures, canopies, or fabric shelters.
Give the name, address and phone numbers of the agency or agencies which will provide first aid
staff and equipment if required. Attach additional sheets if necessary.
Name of agency:
Name of Representative:
Address:
Day phone: Evening phone:
Indicate medical services (if required) that will be provided for this event:
Page 4 of 10
Ambulances: Doctors:
Nurses: Paramedics:
10. VENDORS OR CONCESSIONAIRES:
Describe what vendors /concessionaires you will allow in conjunction with the event, and the
purpose of these concessions: iN A q 1 f 2 ao wP ,.2.r.€..
Describe how you intend to regulate, monitor and control the type, number and quality of
vendors /concessionaires whom you may permit to operate in conjunction with the event:
11. CITY SERVICES /EQUIPMENT:
Describe city services and/or equipment requested for this event: City barricades, cones, signs,
picnic tables and other equipment which may be borrowed on an as- available basis. You should
make advance arrangements to pick up and return this equipment. If you or any volunteers
cannot pick up and return this equipment, please attach a letter requesting these services and
explaining why your organization cannot perform them. This will be reviewed, then approved or
denied by the public works foreman.
12. OTHER PERTINENT INFORMATION:
Please list below any other miscellaneous information you feel would be important and have a
bearing on the approval of this Special Event Permit request:
13. FEE STRUCTURE / EVENT CHARGES:
If there is a fee or donation required as a condition of attendance or participation of this event,
please describe the amounts to be collected from various categories of participants or spectators:
14. If a donation is requested on a purely voluntary basis, describe how you intend to inform
participants /spectators or others that they may participate in the event whether they make a
donation or not:
Page 5 of 10