HomeMy WebLinkAbout2012-04-25 CC Packet CITY OF CENTERVILLE COUNCIL
abt
ervilie MEETING & WORK SESSION AGENDA
Established Wednesday, April 25, 2012
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for
research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you
conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this
policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a
sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARING(S)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. April 11, 2012 City Council Meeting Minutes (Pages 1 -6)
V. CONSENT AGENDA
1. City of Centerville April 12, 2012 through April 25, 2012 Claims (Check
#27182 - 27208) (Pages 7 -8)
2. Centennial Police Department Claims through April 12, 2012 (Check #8885
-8918) (Page 9)
3. Agreements (Page 10)
a. 1299 Mound Trail — Draintile & Electrical Conduit
b. 7322 Old Mill Road — Fence — Encroachment
c. 6751 Beaver Pond Way — Driveway Over Water Service Line
Encroachment
VI. AWARDS /PRESENTATIONS /APPEARANCES
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Res. #12 -0XX — Concurring in the Proposed Issuance of G.O. Refunding
Bonds, Series 2012A by the City of Circle Pines for Public Safety (Police
Station) (Pages 11 -20)
IX. ANNOUNCEMENTS /UPDATES
1. City Administrator Larson
X. ADJOURNMENT
* *REMINDERS **
Parks & Recreation Committee Annual Park Clean Up — April 21, 2012 (Meet @ City Hall &
Disburse from there at 8:30 a.m.)
Planning & Zoning Commission Meeting — May 1, 2012, 6:30 p.m. Council
Parks & Recreation Committee Meeting — May 2, 2012, 6:30 p.m. Council Chambers
City Council Meeting — May 9, 2012, 6:30 p.m. Council Chambers —Joint Work Session w/P &
R and P & Z Following Regular Meeting of Council
City Council Meeting — May 23, 2012, 6:30 p.m. Council Chambers
CITY OF CENTERVILLE
CITY COUNCIL MEETING
April 11, 2012
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting of April 11, 2012, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King @"10
Council Member D. Love
Council Member Jeff Paar
ABSENT: None
STAFF: City Administrator Dallas Larson
City Attorney Kurt Glaser
City Assessor Ken Tolzman
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PUBLIC HEARING(S)
None
III. APPROVAL OF AGENDA
The Mayor reviewed the Set Agenda with Council.
Motion by Council Member Paar, seconded by Council Member Love, to approve
the Agenda as presented. All in favor. Motion carried unanimously.
IV. APPROVAL OF MINUTES
1. March 28, 2012 City Council Meeting Minutes
Motion by Council Member King, seconded by Council Member Paar, to approve
the March 28, 2012 City Council Meeting Minutes as presented. All in favor.
Motion carried unanimously.
1. March 28, 2012 City Council Work Session Meeting Minutes
1
City of Centerville
Council Meeting Minutes
April 11, 2012
Motion by Council Member Fehrenbacher, seconded by Council Member Love, to
approve the March 28, 2012 City Council Work Session Meeting Minutes as
presented. All in favor. Motion carried unanimously.
V. CONSENT AGENDA
1. City of Centerville March 29, 2012 through April 11, 2012 Claims (Check
#27151- 27181)
2. Centennial Fire District Claims through March 27, 2012 (Check #5255 Payroll &
5256 -5286)
3. Encroachment Agreement — Fence, 7316 Brian Drive
4. Parks & Recreation Committee Recommendation to Approve:
a. Centennial Soccer Club's Request to utilize Laurie LaMotte
Memorial Park Soccer Fields from April 1 to July 1, 2012 Monday
— Thursday from 4 -9:00 p.m.
b. Ms. Amy Anderson Request to Utilize Hidden Spring Park for a
Wedding on June 16, 2012 from 3:30 -5:30 p.m.
c. Cub Scout Pack 432 Rocket Launch Request to Utilize Laurie
LaMotte Memorial Park June 2 with Alternative Date of June 23,
2012 from 9 -3:00 p.m.
d. Expend $30 for the Purchase of Ice Cream for The Jam on July 27,
2012 @ Hidden Spring Park
Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to
approve the Consent Agenda as presented. All in favor. Motion carried
unanimously.
Mayor Wilharber opened the Board of Review & Equalization Hearing.
BOARD OF REVIEW
City Assessor Ken Tolzmann and Ms. Mary Boyle; Assessment Support Manager, Anoka
County were both present to answer resident questions. Mr. Tolzmann reviewed his
annual report regarding market values, short sales, foreclosurers, lakeshore property,
commercial property, exempt properties and how all of these factors may or may not play
a roll in the values placed on individual's properties. Mr. Tolzmann stated that only
qualified sales (not short sales or foreclosures) can be used to derive comparisons for
property values and this follows the County's guidelines. Mr. Tolzmann explained that
there were plenty of qualified sales to utilize for this process.
The Mayor stated that the hearing would remain open for an additional 10 minutes and
asked whether Staff or Mr. Tolzmann had received any telephone calls. Mr. Tolzmann
stated that he had received a couple and Mr. Larson stated that the City had not.
Page 2 of 6
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City of Centerville
Council Meeting Minutes
April 11, 2012
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. Mr. Steve McDonald, ABDO, Eick & Meyers — 2011 Audit Presentation
Mr. McDonald reviewed the management letter and audit with Council. Mr. McDonald
stated that the Management Letter was very positive, fund balances, reserves and cash
balances were well within appropriate levels, internal controls are present, and that Staff
has done a very good job of being pro- active and anticipating future goals of the Council.
Mr. McDonald stated that most cities experienced minimal changes throughout the past
year and Centerville was not different. Mr. McDonald stated that Staff was well prepared
for the audit and thanked them. Mayor Wilharber stated that within the Audit several
Council Member's terms were incorrect and Mr. McDonald stated that they would be
corrected prior to submission to the State.
Discussion ensued regarding the depreciation of assets and Mr. McDonald stated that
many assets are taken into consideration such as trails, infrastructure, roadways, etc.;
however, the information is most useful in judging the age of infrastructure and in
program resources to provide for future replacements..
Council thanked Staff for their diligent work associated with all facets of the financials
and audit.
Motion by Council Member Love, seconded by Council Member King, to Closed the
Board of Review & Equalization Hearing at 6:53 p.m. All in favor. Motion carried
unanimously.
2. Mr. Wayne LeBlanc, Report on Blue Herons
Mr. LeBlanc distributed colored handouts to Council Members and thanked the City for
their efforts regarding placing restrictions through a formal ordinance several years ago
instituting a no wake zone on the northern portion of Peltier Lake near the island where
the great blue herons nest. Mr. LeBlanc stated that the City of Lino Lakes also instituted
this same ordinance. Mr. LeBlanc reported that not only with the assistance of the two
cities, and assisted measures provided by volunteers (metal flashing on trees hindering
predators, installation of signage, placement and maintenance of buoys and assembling
stick piles for nesting) the increase of nests (80) from the previous year would never have
happened.
Mr. LeBlanc reported that a production agency associated with The National Geographic
and Wild Case Files filmed for three (3) days in 2011 in the area and the program will air
some time in the future.
Council thanked Mr. LeBlanc for his efforts along with all of the volunteers that have
assisted the birds throughout the years.
Page 3 of 6
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City of Centerville
Council Meeting Minutes
April 11, 2012
VII. OLD BUSINESS
None.
VIII. NEW BUSINESS
1. Approval of the 2011 Audit
Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to
approve the 2011 Audit with the modification of incorrect expiration dates for
Council Members King and Paar as presented. All in favor. Motion carried
unanimously.
2. Consider Purchasing Surplus County Property
a. 7261 Main Street
b. 1798 Main Street
Council Member Fehrenbacher requested the Mr. Tolzmann assist Council with
discussing the excess County properties and their values.
Mayor Wilharber reviewed the location of the properties and stated the appraised
value /estimated market value of the parcels is: (7261 Main Street — Est. Market Value
$29,350) & (1798 Main Street — Estimated Market Value $42,500). Mayor Wilharber
stated that the parcels are surplus property remaining from the reconstruction of
CSAH 14/Main Street which must be offered to the City in accordance with the Joint
Powers Agreement.
Lengthy discussion ensued regarding 7261 Main Street, whether the lot was buildable,
either with or without a variance. Mr. Tolzmann felt that if the parcel was buildable the
purchase value of the property as suggested by Anoka County, would be fair.
Administrator Larson stated that a variance may be needed in this case; however, he felt
it was likely that a home could be built on the parcel.
Discussion ensued regarding realtor fees, length of time that the City would own the
parcel, marketing of the parcel, neighboring property owner's willingness to purchase,
potential profit and the need to complete a survey of the property ensuring that the lot
was buildable prior to purchasing it from the County.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
obtain a survey of 7261 Main Street, and staff is authorized to extend an offer to
purchase the property if it is determined to be a buildable parcel. All in favor.
Motion carried unanimously.
Mayor Wilharber gave a brief outline of the 1798 Main Street parcel. Mayor Wilharber
stated that the County's appraised value /estimated market valuation is $42,500.
Page 4 of 6
4
City of Centerville
Council Meeting Minutes
April 11, 2012
Consensus of the Council was that they were not interested in purchasing the parcel. Mr.
Tolzmann's opinion was that the parcel value is very close to the County's asking price.
Motion by Council Member Love, seconded by Council Member Fehrenbacher to
decline the purchase of 7261 Main Street property. All in favor. Motion carried
unanimously.
3. Planning & Zoning Commission Recommendation to Amend City Code, Chapter
156.030, B -1 Zoning District, Conditional Use
Administrator Larson Dallas stated that there is concern for businesses such as
automotive sales, building supply store or etc. that typically have large amounts of
outside storage and a very small principal structure that they operate out of.
Administrator Larson stated that the Planning and Zoning Commission held a public
hearing to consider the proposed amended language to the Code; however, the
Committee desired to include language that may conflict with other parts of the City's
Code. Attorney Glaser stated that the language conflicts with City Code, Chapter 90.
Motion by Council Member Fehrenbacher, seconded by Council Member King to
send this item back to the Planning & Zoning Commission for clarification between
the two (2) Chapters. All in favor. Motion carried unanimously.
IX. ANNOUNCEMENTS /UPDATES
1. City Administrator
a. Colored Concrete Study — MnDot
Administrator Larson stated that MnDot has allocated $65,000 to complete the study of
colored concrete pavements, including Centerville's project. Similar colored concrete
failures have been noted elsewhere. Some results of the study are anticipated in the fall.
2. Joint Work Session with P & Z and P & R on May 9, 2012 at 7:00 p.m.
Administrator Larson stated that Planning & Zoning and Parks & Recreation have
tentatively scheduled May 9 as the Joint Work Session date with the meeting following
Council's regularly scheduled meeting.
3. Rate Increase — Utilities
Administrator Larson stated that the fees for sanitary sewer increased beginning the first
quarter billing for the year due to increased fees that are charged to the City for treatment
of sewage from Metropolitan Council and that storm water fees also increased due to
fund balances declining and pond maintenance expenditures increasing. Administrator
Larson stated that Staff has received several inquiries regarding the increases.
Page 5 of 6
5
City of Centerville
Council Meeting Minutes
April 11, 2012
Council Member King gave an update of the activities of the Parks and Recreation
Committee stating that most of the information and activities are available on the web site
if individuals are interested. Council Member King stated that the Committee will be
holding their annual Park Cleanup on Saturday, April 21, 2012, will be meeting at City
Hall at 8:30 a.m. and if any individual(s) desire to assist them they may.
Mayor Wilharber reported that there was a controlled burn in the Carlos Avery Park
Reserve and residents may have experience smoke in the air.
Attorney Glaser stated that the ticket education program was entering the next phase and
that he would not be at the next meeting.
Mayor Wilharber convened to the scheduled Closed Executive Session following a five
(5) minute break at 8:05 p.m.
X. CLOSED EXECUTIVE SESSION (Unless Otherwise Noted)
1. Performance Review of City Administrator Larson
Council discussed the annual performance review of Administrator Larson and
scheduled the continuation of the review for a future meeting.
XI. RECONVENE TO REGULARLY SCHEDULED MEETING
1. Performance Review of City Administrator Larson will be continued to a later
date not later than six weeks from today.
XII. ADJOURNMENT
Motion by Council Member Fehrenbacher, seconded by Council Member Love, to
adjourn the regularly scheduled Council meeting of April 11, 2012 at 9:15 p.m. All
in favor. Motion carried unanimously.
Transcribed by City Clerk, Teresa Bender
Page 6 of 6
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CITY OF CENTERVILLE
Page 1
Check Detail - April 25, 2012
Date Check # Vender Name Comments Amount
4/25/2012 027182 CITY OF ST. PAUL ASPHALT
Nbr 027182 CITY OF ST. PAUL $156.70
4/25/2012 027183 CENTENNIAL FIRE DISTRICT 2ND QTR PYMT 2012
Check Nbr 027183 CENTENNIAL FIRE DISTRICT $30,652.75
4/25/2012 027184 COMMERCIAL ASPHALT CO HOT MIX 42A WEAR - ASPHALT
Check Nbr 027184 COMMERCIAL ASPHALT CO $122.27
4/25/2012 027185 DELTA DENTAL #PF99867701 - MAY 2012 DENTAL $431.15
4/25/2012 027185 DELTA DENTAL #PF99867701 - MAY COBRA PYMT - K. STEPHAN $29.20
Check Nbr 027185 DELTA DENTAL $460.35
4/25/2012 027186 DEPARTMENT OF LABOR & INDUSTRY ELECTRICAL SURCHARGES - MARCH 2012 $83.29
4/25/2012 027186 DEPARTMENT OF LABOR & INDUSTRY BUILDING SURCHARGES - MARCH 2012 $449.29
4/25/2012 027186 DEPARTMENT OF LABOR & INDUSTRY MECHANICAL SURCHARGES - MARCH 2012 $38.29
4/25/2012 027186 DEPARTMENT OF LABOR & INDUSTRY PLUMBING SURCHARGES - MARCH 2012 $73.29
Check Nbr 027186 DEPARTMENT OF LABOR & INDUSTRY $644.16
4/25/2012 027187 DEPT. OF EMPLOYMENT & ECONOMIC #07997323 - 1ST 2012 UNEMPLOYMENT BENEFITS - K. STEPHAN $4,447.10
4/25/2012 027187 DEPT. OF EMPLOYMENT & ECONOMIC #07997323 - 1ST 2012 UNEMPLOYMENT BENEFITS - K. STEPHAN $2,223.50
4/25/2012 027187 DEPT. OF EMPLOYMENT & ECONOMIC #07997323 - 1ST 2012 UNEMPLOYMENT BENEFITS - K. STEPHAN $370.58
4/25/2012 027187 DEPT. OF EMPLOYMENT & ECONOMIC #07997323 - 1ST 2012 UNEMPLOYMENT BENEFITS - K. STEPHAN $370.59
Check Nbr 027187 DEPT. OF EMPLOYMENT & ECONOMIC $7,411.77
4/25/2012 027188 GOPHER STATE ONE CALL INC ANNUAL FEE $50.00
4/25/2012 027188 GOPHER STATE ONE CALL INC ANNUAL FEE $50.00
Check Nbr 027188 GOPHER STATE ONE CALL INC $100.00
4/25/2012 027189 HACH COMPANY WATER TESTING SUPPLIES
Check Nbr 027189 HACH COMPANY $223.22
4/25/2012 027190 HEALTH PARTNERS MAY 2012 HEALTH PARTNERS
Check Nbr 027190 HEALTH PARTNERS $4,750.00
4/25/2012 027191 INSTRUMENTAL RESEARCH INC MARCH 2012 WATER TESTING
Check Nbr 027191 INSTRUMENTAL RESEARCH INC $38.00
4/25/2012 027192 JAMES, RUSS WELL -SEAL (GRANT)
br 027192 JAMES, RUSS $450.60
4/25/2012 027193 JEZIORSKI, MIKE MILEAGE REIMBURSEMENT - 4 -11 -12 SAFETY WORKSHOP
Check Nbr 027193 JEZIORSKI, MIKE $12.32
4/25/2012 027194 JOHN AND SHELLY PETERSON WELL SEAL (GRANT)
Check Nbr 027194 JOHN AND SHELLY PETERSON $456.80
4/25/2012 027195 KEY AUTOMOTIVE SERVICE CENTER 2000 FORD RANGER P/U REPAIRS & MAINTENANCE
Check Nbr 027195 KEY AUTOMOTIVE SERVICE CENTER $489
4/25/2012 027196 LEXISNEXIS OCC. HEALTH SOLUTIO ANNUAL ENROLLMENT
Check Nbr 027196 LEXISNEXIS OCC. HEALTH SOLUTIO $64,00
4/25/2012 027197 MENARDS - FOREST LAKE SUPPLIES
Check Nbr 027197 MENARDS - FOREST LAKE $53.43
4/25/2012 027198 MET. COUNCIL ENV. SERV. (SDS) WASTEWATER SERVICE THRU MAY 2012
Check Nbr 027198 MET. COUNCIL ENV. SERV. (SDS) $15,769.71
4/25/2012 027199 METRO SALES INCORPORATED ANNUAL MAINT. AGREEMENT FOR COPIER AT P.W.
Check Nbr 027199 METRO SALES INCORPORATED $416.44
4/25/2012 027200 MINNESOTA RURAL WATER ASSOC T. PETERSON - WATER TRAINING
Check Nbr 027200 MINNESOTA RURAL WATER ASSOC $125.00
4/25/2012 027201 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H PAY PERIOD 9 $160.00
4/25/2012 027201 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H PAY PERIOD 8 $160.00
;heck Nbr 027201 NATIONWIDE RETIREMENT SOLUTION $320.0Q
4/25/2012 027202 OLSON S SEWER SERVICE, INC. REPAIR A SINK HOLE AT 1687 SOREL STREET
;.heck Nbr 027202 OLSON S SEWER SERVICE, INC. $6.173.3§
4/25/2012 027203 SEH 2012 GIS SERVICES
:heck Nbr 027203 SEH $690.00
4/25/2012 027204 U.S. DEPT OF HUD REFUND - OVER PYMT ON FINAL UTILITY BILL AT 2078
;heck Nbr 027204 U.S. DEPT OF HUD $87.42
4/25/2012 027205 WILLIAM SVETIN REFUND - OVER PYMT ON FINAL UTILITY BILL - 1687 PELTIER
Nbr 027205 WILLIAM SVETIN $1.5§
7
CITY OF CENTERVILLE
Page 2
Check Detail - April 25, 2012
Date Check # Vender Name Comments Ar
4/25/2012 027206 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 4-4 -12 $14.60
4/25/2012 027206 XCEL ENERGY STREET LIGHTS - SERV THRU 4 -4 -12 $2,442.85
4/25/2012 027206 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 4 -4 -12 $119.78
4/25/2012 027206 XCEL ENERGY 7300 MILL RD - SERV THRU 4-4 -12 $135.04
4/25/2012 027206 XCEL ENERGY 1880 MAIN ST - SERV THRU 4-4 -12 $839.98
4/25/2012 027206 XCEL ENERGY 1880 MAIN ST - CITYHALL/FIRE STATION - SERV THRU 4-4 -12 $396.96
4/25/2012 027206 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU - 4 -4 -12 $90.99
4/25/2012 027206 XCEL ENERGY 1601 LAMOTTE DR - SERV THRU 4-4 -12 $10.63
4/25/2012 027206 XCEL ENERGY 7285 MAIN ST - SERV THRU $53.66
4/25/2012 027206 XCEL ENERGY 1600 LAMOTTE DR - BALL FIELD LIGHTS - SERV THRU 4 -4 -12 $10.17
4/25/2012 027206 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 4-4 -12 $16.53
Check Nbr 027206 XCEL ENERGY $4,131.19
4/25/2012 027207 COMCAST HIGH SPEED INTERNET
Check Nbr 027207 COMCAST $24.40
4/25/2012 027208 MN DEPT OF LABOR & INDUSTRY PRESSURE VESSEL
Check Nbr 027208 MN DEPT OF LABOR & INDUSTRY $10.00
TOTAL CHECKS $73,835.27
8
CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1
Check Issue Dates: 3/23/2012 - 4/12/2012 Apr 12, 2012 12:38PM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
03/12 03/28/2012 8885 MN CHIEFS OF POLICE ASSOC TRAINING CONFERENCE JC /RN 490.00 M
04/12 04/12/2012 8886 MIDWAY FORD INC 2013 FORD INTERCEPTOR 25,607.82
04/12 04/12/2012 8887 ABC SIGN & GRAPHICS, INC VEHICLE SUPPLY 74.99
04/12 04/12/2012 8888 AMERICAN TIRE & AUTO 4 TIRES 453.36
04/12 04/12/2012 8889 ANOKA COUNTY SOLID WASTE FEE 545.16
04/12 04/12/2012 8890 ANOKA COUNTY CENTRAL RECORDS PROJ 4,943.00
04/12 04/12/2012 8891 ASPEN MILLS, INC UNFORMS 87.90
04/12 04/12/2012 8892 BCA/MNJIS SECTION STATE COMPUTER ACCESS 390.00
04/12 04/12/2012 8893 BATTERIES PLUS COMPUTER BATTERIES 47.00
04/12 04/12/2012 8894 CENTENNIAL FIRE DISTRICT 1ST RESPONDER INSTRUCTION & CE 1,862.00
04/12 04112/2012 8895 CENTENNIAL UTILITIES MAR UTILITIES 328.31
04/12 04/12/2012 8896 CENTURY LINK COMMUNICATIONS 168.06
04/12 04/12/2012 8897 DENNIS L CONROY, PH.D PERSONNEL TESTING /CONSULTING 150.00
04/12 04/12/2012 8898 COVERALL OF TWIN CITIES, INC APRIL CLEANING SERVICE 798.08
04/12 04/12/2012 8899 DELTA DENTAL MAY DENTAL INS 1,132.45
04/12 04/12/2012 8900 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 425.40
04/12 04/12/2012 8901 ENVENTIS TELECOM, INC PHONES & LONG DISTANCE 90.12
04/12 04/12/2012 8902 HOLIDAY FLEET FUEL 4,462.16
04/12 04/12/2012 8903 IMAGE PRINTING & GRAPHICS, INC BUSINESS CARDS 86.41
04/12 04/12/2012 8904 KNOWLAN'S SUPER MARKETS MEETING SUPPLIES 23.11
04/12 04/12/2012 8905 MATSA MATSA CONFERENCE/PA 520.00
04/12 04/12/2012 8906 MIDWAY FORD INC VEH REPAIR 638.60
04/12 04/12/2012 8907 MN POLICE & PEACE OFFICERS ASS CRITICAL INCIDENT TRAINING /BJS 100.00
04/12 04/12/2012 8908 NEXTEL COMMUNICATIONS CELL PHONE SERVICE 471.24
04/12 04/12/2012 8909 NE WISCONSIN TECH COLLEGE TRAINING /JT 350.00
04/12 04/12/2012 8910 NAC BLDG HEATER MTC 664.50
04/12 04/12/2012 8911 O'REILLY AUTOMOTIVE, INC VEH BATTERIES 180.03
04/12 04/12/2012 8912 PITNEY BOWES, INC POSTAGE METER INK 50.07
04/12 04/12/2012 8913 QUILL CORPORATION STORAGE BOXES /MISC 73.31
04/12 04/12/2012 8914 SHRED -N -GO, INC SHREDDING SERVICE 33.00
04/12 04/12/2012 8915 TELECIDE PRODUCTIONS, INC COMPUTER MTC /SUPPORT 360.00
04/12 04/12/2012 8916 TELECIDE PRODUCTIONS, INC COMPUTER SUPPORT 56.25
04/12 04/12/2012 8917 U S BANK QUARTERLY HSA PMT 10,812.50
04/12 04/12/2012 8918 UNIFORMS UNLIMITED, INC UNIFORMS 1,011.36
Grand Totals: 57,486.19
M = Manual Check, V = Void Check
9
ern
TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: Encroachment Agreements
1. 1299 Mound Trail — Draintile & Electrical Conduit
2. 7322 Old Mill Road — Fence
Drive Way Placement Agreement
1. 6751 Beaver Pond Way
DATE: April 20, 2012
Property owners have submitted the appropriate permit application, sketch plan,
agreements and fees for the permit and agreement. The Building Official has signed off
on the permit and the location of the items.
10
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF CENTERVILLE, MINNESOTA
HELD: , 2012
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Centerville, Minnesota, was duly called and held at the City Hall on
2012, at o'clock P.M.
The following members were present:
and the following were absent:
Member introduced the following resolution and moved its adoption:
RESOLUTION CONCURRING IN THE PROPOSED ISSUANCE OF GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2012A BY THE CITY OF CIRCLE PINES,
MINNESOTA
A. WHEREAS, the City of Centerville, Minnesota (the "City ") is a member of the
Centennial Lakes Police Department, an organization formed with the City of Circle Pines, the
City and the City of Lexington, Minnesota by the execution of a Joint Powers Agreement; and
B. WHEREAS, on January 26, 2005, the City held a public hearing and adopted a
Capital Improvement Plan for the City (the "Plan") and on the proposed issuance of general
obligation capital improvement plan bonds in accordance with the provisions of Minnesota
Statutes, Section 475.521; the Plan provided, in part, for financing to construct a joint police
station for the Centennial Lakes Police Department (the "Project "); and;
C. WHEREAS, the City of Circle Pines, Minnesota (the "Issuer ") has heretofore
issued $2,365,000 General Obligation Capital Improvement Plan Bonds, Series 2005A, dated
April 27, 2005 (the "Outstanding Bonds ") to finance both the Issuer's and the City of
Centerville's and Lexington's share of the cost of the Project; and
D. WHEREAS, in connection with the issuance of the Outstanding Bonds the City
adopted a resolution concurring in the issuance of the Outstanding Bonds by the City of Circle
Pines, Minnesota and authorizing execution of a $709,500 General Obligation Capital
Improvement Plan Bond, Series 2005A and levying a tax for the payment thereof; and
E. WHEREAS, it is proposed that the Issuer will issue General Obligation
Refunding Bonds, Series 2012A (the "Issuer Bonds "), a portion of which will be used to advance
refund, in accordance with the provisions of Minnesota Statutes, Section 475.67, the Outstanding
Bonds for the purpose of reducing debt service costs to the Issuer, the City of Lexington and the
City; and
4577809v1
11
F. WHEREAS, in order to induce the Issuer to issue the Issuer Bonds it is proposed
that City issue its General Obligation Capital Improvement Plan Refunding Bond (the "City
Bond ") to the Issuer to pay its share of the debt service on the Issuer Bonds; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville,
Minnesota, as follows:
1. The City of Centerville concurs in the action of the City of Circle Pines in
the issuance of the Issuer Bonds for the purpose of debt service savings.
2. The City acknowledges that in conjunction with the issuance of the Issuer
Bonds, it is necessary that the City of Centerville adopt a resolution concurring in the actions of
the Issuer in issuing the Issuer Bonds and authorizing the execution by the City of a General
Obligation Capital Improvement Plan Refunding Bond, Series 2012 and levying a tax for the
payment thereof for the City's share of debt service on the Issuer Bonds. Such resolution will be
prepared and submitted to the City for approval at a date to be determined in connection with the
sale of the Issuer Bonds.
The motion for the adoption of the foregoing resolution was seconded by member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
2
4577809v]
12
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
I, the undersigned, being the duly qualified and acting Clerk of the City of Centerville,
Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing
extract of minutes of a meeting held on the date therein indicated, with the original thereof on
file and of record in my office and that the same is a full, true and complete transcript insofar as
the same relates to the issuance of refunding bonds.
WITNESS my hand on , 2012.
Clerk
City of Centerville, Minnesota
3
4577809v1
13
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CIRCLE INES
SCHEDULE OF EVENTS
Refunding of
G.O. Capital Improvement Plan Bonds, Series 2005A
G.O. Tax Increment Bonds, Series 2002
G.O. Bonds, Series 2012A
As of April 19, 2012
March 27, 2012 Work session with Circle Pines City Council.
April 10, 2012 City Council adopts a resolution calling for the bond sale (Ehlers
to send Pre -Sale Report to City by April 3).
April 24, 2012 City of Lexington considers resolution to pledge its G.O. to City of
Circle Pines for new CIP bond issue.
April 24, 2012 City of Centerville considers resolution to pledge its G.O. to City
of Circle Pines for new CIP bond issue.
May 11, 2012 Ehlers distributes Official Statement.
May 14, 2012 Approximate date for conference call with Moody' for bond rating.
May 22, 2012 Bond sale. City Council meets at 7:00 p.m. and awards the bids for
the sale of the Bonds.
June 15, 2012 Estimated date for bond closing.
August 1, 2012 G.O. Tax Increment Bonds, Series 2002 called
•
February 1, 2013 G.O. CIP Bonds, Series 2005A called.
www.ehlers- inc.com
4) E H L E RS Minnesota phone 651- 697 -8500 3060 Centre Pointe Drive
LEADERS IN PUBLIC FINANCE Offices also in Wisconsin and Illinois fax 651- 697 -8555 Roseville, MN 55113 -1122
toll free 800 -552 -1171
14
Preliminary
City of Circle Pines, MN
$1,505,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2005A
Assumes "AA" Rating, Current B.Q. Market Rates +35 Basis Points
Sources & Uses
Dated 06/01/2012 i Delivered 06/01/2012
Sources Of Funds
Par Amount of Bonds $1,505,000.00
Total Sources _ S1,505,000.00
Uses Of Funds
Total Underwriter's Discount (1.000 %) 15,050.00
Costs of issuance 30,000.00
Deposit to Crossover Escrow Fund _ 1,457,351.00
Rounding Amount 2,599.00
Total Uses $1,505,000.00
09 xover Ser O5A $2.365M 1 SINGLE PURPOSE 1 3/12/2012 1 3:23 PM
EHLERS
L EADERS IN PUBLIC FINANCE
15
Preliminary
City of Circle Pines, MN
$1,505,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2005A
Assumes "AA" Rating, Current B.Q. Market Rates +35 Basis Points
Debt Service Schedule
Date Principal Coupon Interest Total P +I Fiscal Total
06/01/2012 - - - - -
02/01/2013 - - 13,818.33 13,818.33 13,818.33
08/01/2013 - - 10,363.75 10,363.75 -
02/01/2014 180,000.00 0.850% 10,363.75 190,363.75 200,727.50
08/01/2014 - - _ 9,598.75 9,598.75 -
02/01/2015 180,000.00 0.900% 9,598.75 189,598.75 199,197.50
08/01/2015 - - 8,788.75 8,788.75 -
02/01/2016 185,000.00 1.000% 8,788.75 193,788.75 202,577.50
08/01/2016 - - 7,863.75 7,863.75 -
02/01/2017 _ 185,000.00 1.150% 7,863.75 _ 192,863.75 200,727.50
08/01/2017 - - 6,800.00 6,800.00 -
02/01/2018 190,000.00 1.400% 6,800.00 196,800.00 203,600.00
08/01/2018 - - 5,470.00 5,470.00 -
02/01/2019 190,000.00 1.650% 5,470.00 195,470.00 200,940.00
08/01/2019 - - 3,902.50 3,902.50
02/01/2020 195,000.00 1.900% 3,902.50 198,902.50 202,805.00
08/01/2020 - - 2,050.00 2,050.00 -
02/01/2021 200,000.00 2.050% 2,050.00 202,050.00 204,100.00
Total $1,5055,000.00 - 5123,493.33 51,628,493.33 -
Yield Statistics
Bond Year Dollars 57,893.33
Average Life _ 5.245 Years
Average Coupon 1.5645270%
Net Interest Cost (NIC) 1.7551942%
True Interest Cost (TIC) _ 1.7591930%
Bond Yield for Arbitrage Purposes 1.5579020%
All Inclusive Cost (AIC) 2.1685241%
IRS Form 8038
Net Interest Cost _ 1.5645270%
Weighted Average Maturity 5.245 Years
09 xover Ser 05A E2 365M 1 SINGLE PURPOSE 1 3/12/2012 1 3:23 PM
0 EHLERS
LEADERS IN PUBLIC FINANCE
16
Preliminary
City of Circle Pines
$2,365,000 G.O. Capital Improvement Bonds, Series 2005A
Prior Original Debt Service
Date Principal Coupon Interest Total P +I Fiscal Total
02/01/2013 - - 39,841.67 39,841.67 39,841.67
08/01/2013 - - 29,881.25 29,881.25 -
02/01/2014 155,000.00 4.000% 29,881.25 184,881.25 214,762.50
08/01/2014 - - 26,781.25 26,781.25 -
02/01/2015 160,000.00 4.000% 26,781.25 186,781.25 213,562.50
08/01/2015 - - 23,581.25 23,581.25 -
02/01/2016 170,000.00 4.000% 23,581.25 193,581.25 217,162.50
08/01 /2016 - - 20,181.25 20,181.25 -
02/01/2017 175,000.00 4.100% 20,181.25 195,181.25 215,362,50
08/01/2017 - - 16,593.75 16,593.75 -
02/01/2018 185,000.00 4.150% 16,593.75 201,593.75 218,187.50
08/01/2018 - - 12,755.00 12,755.00 -
02/01/2019 190,000.00 4.200% 12,755.00 202,755.00 215,510.00
08/01/2019 - - 8,765.00 8,765.00 -
02/01/2020 200,000.00 4.250% 8,765.00 208,765.00 217,530.00
08/01/2020 - - 4,515.00 4,515.00 -
02/01/2021 210,000.00 4.300% 4,515.00 214,515.00 219,030.00
Total 51,445,000.00 - 5325,949.17 51,770,949.17 -
Yield Statistics
Base date for Avg. Life & Avg, Coupon Calculation 6/01/2012
Average Life _ 5.393 Years
Average Coupon _ 4.1824102%
Weighted Average Maturity (Par Basis) 5.393 Years
Refunding Bond Information
Refunding Dated Date 6/01/2012
Refunding Delivery Date 6/01 /2012
Ser 05A S2 .365M GO CIP Bd 1 SINGLE PURPOSE 1 3/12/2012 1 3:23 PM
0 EHLERS
LEADERS IN PUBLIC FINANCE
17
Preliminary
City of Circle Pines, MN
$1,505,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2005A
Assumes "AA" Rating, Current B.Q. Market Rates +35 Basis Points
Debt Service Comparison
Const Loan
Date Total P +I Pmt Existing DIS Net New DIS Old Net DIS Savings
02/01/2013 13,818.33 (1,458,818.33) 1,484,841.67 37,242.67 39,841.67 2,599.00
02/01/2014 200,727.50 - - 200,727.50 214,762.50 14,035.00
02/01/2015 199,197.50 - - 199,197.50 213,562.50 14,365.00
02/01/2016 202,577.50 - - 202,577.50 217,162.50 14,585.00
02/01/2017 200,727,50 - - 200,727.50 215,362.50 14,635.00
02/01/2018 203,600.00 - - 203,600.00 218,187.50 14,587.50
02/01/2019 200,940.00 - - 200,940.00 215,510.00 14,570.00
02/01/2020 202,805.00 - - 202,805.00 217,530.00 14,725.00
02/01/2021 204,100.00 - - 204,100.00 219,030.00 14,930.00
Total S1,628,493.33 (1,458,818.33) S1,484,841.67 $1,651,917.67 S1,770,949.17 $119,031.50
PV Analysis Summary (Net to Net)
Gross PV Debt Service Savings 108,118.18
Net PV Cashflow Savings A 1.558 %(Bond Yield) 108,118.18
Contingency or Rounding Amount 2,599.00
Net Present Value Benefit $110,717.18
Net PV Benefit / $1,599,442.07 PV Refunded Debt Service 6.922%
Net PV Benefit / $1,445,000 Refunded Principal... 7.662%
Net PV Benefit / $1,505,000 Refunding Principal.. 7.357%
Refunding Bond Information
Refunding Dated Date _ 6/01/2012
Refunding Delivery Date 6/01 /2012
09 )(over Ser 05A $2.365M 1 SINGLE PURPOSE 1 3112)2012 1 3:23 PM
8 EHLERS
LEADERS IN PUBI IC FINANCE
18
Preliminary
City of Circle Pines, MN
$1,505,000 G.O. Refunding Bonds, Dated: June 1, 2012
Proposed Crossover Refunding of Series 2005A
Assumes "AA" Rating, Current B.Q. Market Rates +35 Basis Points
Crossover Escrow Fund Cashflow
Cash
Date Principal Rate Interest Receipts Disbursements Balance
06/01/2012 - - - 1.00 - 1.00
02/01/2013 1,457,350.00 0.150% 1,467.33 1,458,817.33 1,458,818.33 -
Total 51,457,350.00 - $1,467.33 51,458,818.33 S1,458,818.33 -
Investment Parameters
Investment Model [PV, GIC, or Securities] _ Securities
Default investment yield target Bond Yield
Cash Deposit 1.00
Cost of Investments Purchased with Bond Proceeds 1,457,350.00
Total Cost of Investments $1,457,351.00
Target Cost of investments at bond yield $1,443,803.53
Actual positive or (negative) arbitrage (13,547.47)
Yield to Receipt 0.1510082%
Yield for Arbitrage Purposes 1.5579020%
State and Local Government Series (SLGS) rates for 3/12t2012
09 xover Ser 05A $2.365M 1 SINGLE PURPOSE 1 3/12/2012 1 3:23 PM
EHLERS
431
LEADERS IN PUBLIC FINANCE
19
Preliminary
City of Circle Pines
$2,365,000 G.O. Capital Improvement Bonds, Series 2005A
Debt Service To Maturity And To CaII
Refunded Refunded Refunded
Date Bonds Interest D/S To Call Principal Coupon Interest D/S Fiscal Total
02/01/2013 1,445,000.00 39,841.67 1,484,841.67 - - 39,841.67 39,841.67 39,841.67
08/01/2013 - - - 29,881.25 29,881.25 -
02/01/2014 - 155,000.00 4.000% 29,881.25 184,881.25 214,762.50
08/01 /2014 - - - 26,781.25 26,781.25 -
02/01/2015 - 160,000.00 4.000% 26,781.25 186,781.25 213,562.50
08/01/2015 - - - 23,581.25 23,581.25 -
02/01/2016 - 170,000.00 4.000% 23,581.25 193,581.25 217,162.50
08/01 /2016 - - - 20,181.25 20,181.25 -
02/01/2017 - 175,000.00 4.100% 20,181.25 195,181.25 215,362.50
08/01/2017 - - - 16,593.75 16,593.75
02/01/2018 - 185,000.00 4.150% 16,593.75 201,593.75 218,187.50
08/01 /2018 - - - 12,755.00 12,755.00 -
02/01/2019 - 190,000.00 4.200% 12,755.00 202,755.00 215,510.00
08/01/2019 - - - 8,765.00 8,765.00 -
02/01/2020 - = 200,000.00 4.250% 8,765.00 208,765.00 217,530.00
08/01/2020 - - - 4,515.00 4,515.00 -
02/01/2021 - 210,000.00 4.300% 4,515.00 214,515.00 219,030.00
Total $1,445,000.00 539,841.67 $1,484,841.67 $1,445,000.00 - 5325,949.17 51,770,949.17 -
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation _ _ 6/01/2012
Average Life 5.393 Years
Average Coupon 4.1824102%
Weighted Average Maturity (Par Basis) 5.393 Years
Refunding Bond Information
Refunding Dated Date 6/01/2012
Refunding Delivery Date _ 6/01/2012
Ser O5A $2.365M GO CIP Bd 1 SINGLE PURPOSE 1 3/12/2012 1 3:23 PM
el EHLERS
LEADERS IN PUBLIC FINANCE
20