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HomeMy WebLinkAbout2012-04-11 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING April 11, 2012 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of April 11, 2012, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Assessor Ken Tolzman I.CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II.PUBLIC HEARING(S) None III.APPROVAL OF AGENDA The Mayor reviewed the Set Agenda with Council. Motion by Council Member Paar, seconded by Council Member Love, to approve the Agenda as presented. All in favor. Motion carried unanimously. IV.APPROVAL OF MINUTES 1. March 28, 2012 City Council Meeting Minutes Motion by Council Member King, seconded by Council Member Paar, to approve the March 28, 2012 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 1. March 28, 2012 City Council Work Session Meeting Minutes City of Centerville Council Meeting Minutes April 11, 2012 Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the March 28, 2012 City Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimously. V.CONSENT AGENDA 1.City of Centerville March 29, 2012 through April 11, 2012 Claims (Check #27151-27181) 2.Centennial Fire District Claims through March 27, 2012 (Check #5255 Payroll & 5256-5286) 3.Encroachment Agreement – Fence, 7316 Brian Drive 4.Parks & Recreation Committee Recommendation to Approve: a.Centennial Soccer Club’s Request to utilize Laurie LaMotte Memorial Park Soccer Fields from April 1 to July 1, 2012 Monday – Thursday from 4-9:00 p.m. b.Ms. Amy Anderson Request to Utilize Hidden Spring Park for a Wedding on June 16, 2012 from 3:30-5:30 p.m. c.Cub Scout Pack 432 Rocket Launch Request to Utilize Laurie LaMotte Memorial Park June 2 with Alternative Date of June 23, 2012 from 9-3:00 p.m. d.Expend $30 for the Purchase of Ice Cream for The Jam on July 27, 2012 @ Hidden Spring Park Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. Mayor Wilharber opened the Board of Review & Equalization Hearing. BOARD OF REVIEW City Assessor Ken Tolzmann and Ms. Mary Boyle; Assessment Support Manager, Anoka County were both present to answer resident questions. Mr. Tolzmann reviewed his annual report regarding market values, short sales, foreclosurers, lakeshore property, commercial property, exempt properties and how all of these factors may or may not play a roll in the values placed on individual’s properties. Mr. Tolzmann stated that only qualified sales (not short sales or foreclosures) can be used to derive comparisons for property values and this follows the County’s guidelines. Mr. Tolzmann explained that there were plenty of qualified sales to utilize for this process. The Mayor stated that the hearing would remain open for an additional 10 minutes and asked whether Staff or Mr. Tolzmann had received any telephone calls. Mr. Tolzmann stated that he had received a couple and Mr. Larson stated that the City had not. Page 2 of 6 City of Centerville Council Meeting Minutes April 11, 2012 VI.AWARDS/PRESENTATIONS/APPEARANCES 1.Mr. Steve McDonald, ABDO, Eick & Meyers ~ 2011 Audit Presentation Mr. McDonald reviewed the management letter and audit with Council. Mr. McDonald stated that the Management Letter was very positive, fund balances, reserves and cash balances were well within appropriate levels, internal controls are present, and that Staff has done a very good job of being pro-active and anticipating future goals of the Council. Mr. McDonald stated that most cities experienced minimal changes throughout the past year and Centerville was not different. Mr. McDonald stated that Staff was well prepared for the audit and thanked them. Mayor Wilharber stated that within the Audit several Council Member’s terms were incorrect and Mr. McDonald stated that they would be corrected prior to submission to the State. Discussion ensued regarding the depreciation of assets and Mr. McDonald stated that many assets are taken into consideration such as trails, infrastructure, roadways, etc.; however, the information is most useful in judging the age of infrastructure and in program resources to provide for future replacements.. Council thanked Staff for their diligent work associated with all facets of the financials and audit. Motion by Council Member Love, seconded by Council Member King, to Closed the Board of Review & Equalization Hearing at 6:53 p.m. All in favor. Motion carried unanimously. 2.Mr. Wayne LeBlanc, Report on Blue Herons Mr. LeBlanc distributed colored handouts to Council Members and thanked the City for their efforts regarding placing restrictions through a formal ordinance several years ago instituting a no wake zone on the northern portion of Peltier Lake near the island where the great blue herons nest. Mr. LeBlanc stated that the City of Lino Lakes also instituted this same ordinance. Mr. LeBlanc reported that not only with the assistance of the two cities, and assisted measures provided by volunteers (metal flashing on trees hindering predators, installation of signage, placement and maintenance of buoys and assembling stick piles for nesting) the increase of nests (80) from the previous year would never have happened. Mr. LeBlanc reported that a production agency associated with The National Geographic and Wild Case Files filmed for three (3) days in 2011 in the area and the program will air some time in the future. Council thanked Mr. LeBlanc for his efforts along with all of the volunteers that have assisted the birds throughout the years. Page 3 of 6 City of Centerville Council Meeting Minutes April 11, 2012 VII.OLD BUSINESS None. VIII.NEW BUSINESS 1. Approval of the 2011 Audit Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the 2011 Audit with the modification of incorrect expiration dates for Council Members King and Paar as presented. All in favor. Motion carried unanimously. 2. Consider Purchasing Surplus County Property a. 7261 Main Street b. 1798 Main Street Council Member Fehrenbacher requested the Mr. Tolzmann assist Council with discussing the excess County properties and their values. Mayor Wilharber reviewed the location of the properties and stated the appraised value/estimated market value of the parcels is: (7261 Main Street – Est. Market Value $29,350) & (1798 Main Street – Estimated Market Value $42,500). Mayor Wilharber stated that the parcels are surplus property remaining from the reconstruction of CSAH14/Main Street which must be offered to the City in accordance with the Joint Powers Agreement. Lengthy discussion ensued regarding 7261 Main Street, whether the lot was buildable, either with or without a variance. Mr. Tolzmann felt that if the parcel was buildable the purchase value of the property as suggested by Anoka County, would be fair. Administrator Larson stated that a variance may be needed in this case; however, he felt it was likely that a home could be built on the parcel. Discussion ensued regarding realtor fees, length of time that the City would own the parcel, marketing of the parcel, neighboring property owner’s willingness to purchase, potential profit and the need to complete a survey of the property ensuring that the lot was buildable prior to purchasing it from the County. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to obtain a survey of 7261 Main Street, and staff is authorized to extend an offer to purchase the property if it is determined to be a buildable parcel. All in favor. Motion carried unanimously. Mayor Wilharber gave a brief outline of the 1798 Main Street parcel. Mayor Wilharber stated that the County’s appraised value/estimated market valuation is $42,500. Page 4 of 6 City of Centerville Council Meeting Minutes April 11, 2012 Consensus of the Council was that they were not interested in purchasing the parcel. Mr. Tolzmann’s opinion was that the parcel value is very close to the County’s asking price. Motion by Council Member Love, seconded by Council Member Fehrenbacher to decline the purchase of 7261 Main Street property. All in favor. Motion carried unanimously. 3.Planning & Zoning Commission Recommendation to Amend City Code, Chapter 156.030, B-1 Zoning District, Conditional Use Administrator Larson Dallas stated that there is concern for businesses such as automotive sales, building supply store or etc. that typically have large amounts of outside storage and a very small principal structure that they operate out of. Administrator Larson stated that the Planning and Zoning Commission held a public hearing to consider the proposed amended language to the Code; however, the Committee desired to include language that may conflict with other parts of the City’s Code. Attorney Glaser stated that the language conflicts with City Code, Chapter 90. Motion by Council Member Fehrenbacher, seconded by Council Member King to send this item back to the Planning & Zoning Commission for clarification between the two (2) Chapters. All in favor. Motion carried unanimously. IX.ANNOUNCEMENTS/UPDATES 1.City Administrator a.Colored Concrete Study – MnDot Administrator Larson stated that MnDot has allocated $65,000 to complete the study of colored concrete pavements, including Centerville’s project. Similar colored concrete failures have been noted elsewhere. Some results of the study are anticipated in the fall. 2. Joint Work Session with P & Z and P & R on May 9, 2012 at 7:00 p.m. Administrator Larson stated that Planning & Zoning and Parks & Recreation have tentatively scheduled May 9 as the Joint Work Session date with the meeting following Council’s regularly scheduled meeting. 3.Rate Increase – Utilities Administrator Larson stated that the fees for sanitary sewer increased beginning the first quarter billing for the year due to increased fees that are charged to the City for treatment of sewage from Metropolitan Council and that storm water fees also increased due to fund balances declining and pond maintenance expenditures increasing. Administrator Larson stated that Staff has received several inquiries regarding the increases. Page 5 of 6 City of Centerville Council Meeting Minutes April 11, 2012 Council Member King gave an update of the activities of the Parks and Recreation Committee stating that most of the information and activities are available on the web site if individuals are interested. Council Member King stated that the Committee will be holding their annual Park Cleanup on Saturday, April 21, 2012, will be meeting at City Hall at 8:30 a.m. and if any individual(s) desire to assist them they may. Mayor Wilharber reported that there was a controlled burn in the Carlos Avery Park Reserve and residents may have experience smoke in the air. Attorney Glaser stated that the ticket education program was entering the next phase and that he would not be at the next meeting. Mayor Wilharber convened to the scheduled Closed Executive Session following a five (5) minute break at 8:05 p.m. X. CLOSED EXECUTIVE SESSION (Unless Otherwise Noted) 1. Performance Review of City Administrator Larson Council discussed the annual performance review of Administrator Larson and scheduled the continuation of the review for a future meeting. XI. RECONVENE TO REGULARLY SCHEDULED MEETING 1. Performance Review of City Administrator Larson will be continued to a later date not later than six weeks from today. XII. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Love, to adjourn the regularly scheduled Council meeting of April 11, 2012 at 9:15 p.m. All in favor. Motion carried unanimously. Transcribed by City Clerk, Teresa Bender Page 6 of 6