Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2012-07-25 CC Packet
CITY OF CENTERVILLE COUNCIL MEETING AGENDA 6,erviffe Wednesday, July 25, 2012 'D'al'es Jas, 6:30 p.m. or shortly thereafter SET AGENDA = ITEMS IN RED OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the Toss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. PARKS & RECREATION COMMITTEE — Potential Committee Member - Interview 1. Mr. Chris Bettinger, 1736 Center Street (Page 1 COUNCIL MEETING I. CALL TO ORDER 1. Roll Cal II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. July 11, 2012 City Council Meeting Minutes (Pages 2 -6) V. CONSENT AGENDA 1. City of Centerville July 11, 2012 through July 25, 2012 Claims (Check #27327 - 27346) (Pages 7-8) 2. Centennial Police Department Claims through July 10, 2012 (Check #9013 - 9042) (Page 9) 3. Centennial Fire District Claims through July 10, 2012 (Check #5415 -5426) W/Payroll Checks #5409 -5414 (Page 10) 4. Successful Performance Review — Account Clerk 11, Ms. Kris Sweeney 5. Encroachment Agreements — 7360 Peltier Circle, Fence (Page 11) 1652 Lakeland Circle, Above Ground Swimming Pool VI. AWARDS/PRESENTATIONS /APPEARANCES 1. Chief James Coan & Captain Ron Nelson, Centennial Lakes Police Department — 2013 Budget a. Introduction of Officers Shane Werneke & Jaren Zech VII. OLD BUSINESS VIII. NEW BUSINESS 1. 2013 Budget - Centennial Lakes Police Department (Pages 12 -21) 2. 2013 Budget — North Metro Telecommunications Commission (Pages 22 -33) 3. Res. #12 -0XX - Approving First Amendment to Amended & Restated Joint & Cooperative Agreement & Approving Issuance by the North Metro Telecommunications System of Certain Refunding Bonds & Related Matters (Pages 34 -35) 4. Adopt the First Amendment to Joint & Cooperative Agreement for the Administration of A Cable Commissions System (Pages 36 -43) 5. Adopt the MNDOT Snow and Ice Control Handbook (Pages 44 -92) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Larson X. ADJOURNMENT *REMINDERS ** Music in the Park - Porch Pickers; July 24, 2012 - Maple Street Ramblers; July 27, 2012 - "THE JAM"; & July 31, 2012 - Tom Lee (All Concerts Will Take Place @ Hidden Spring Park Commencing @ 6:30 p.m.) Fete des Lacs - July 27, 28 & 29, 2012 Softball Tournament - July 27, 28 & 29, 2012 The JAM - July 27, 2012 -- 6:00 p.m., LaMotte Park The Ware Road Band - July 27, 2012 - 9:00 p.m. - Midnight (Free) 8K In- Line/Walk /Run/Kids ' Mile - July 28, 2012 - 7:30 a.m., 8:00 a.m. & 9:30 a.m., Kick -Ball Tournament - Jul} 28, 2012 LaMotte Park, Wargo Nature Center & Rice Creek Regional Park Parade - July 28, 2012 - 11:00 a.m., Along Main Street Free Yoga - July 28, 2012 -- 3:00 p.m., Hidden Spring Park Fireworks - July 28, 2012 -- Dusk, LaMotte Park Street Dance/8foot4 - July 28, 2012 -- 8:00 p.m. to Midnight Centerville Lions Raffle - July 29, 2012 -3:00 p.m. (Tickets available from any member up until tickets sold out or 2:59 p.m.) 1,000 tickets @ $2 /ea. Parks & Recreation Committee Meeting- August 1, 2012, 6:30 p.m. Hidden Spring or City Hall - Weather Permitting Night to Unite - August 7, 2012 Planning & Zoning Commission Meeting - August 7, 2012, 6:30 p.m. Council Chambers (Possible Reschedule Due to Night to Unite) City Council Meeting - August 8, 2012, 6:30 p.m. Council Chambers Safety Camp - August 9, 2012 City Council Work Session - August 15, 2012, 6:30 p.m. Council Chambers: 2013 Budget, Capital Plan for Streets & Etc. City Council Meeting - August 22, 2012, 6:30 p.m. Council Chambers 4' CITY OF CENTERVILLE APPLICATION FOR APPOINTMENT Committee or Commission applying for P rks and( (8wea flag COMP1 i Ise NAME: C' o ; - 5 Kef3/h C,er STREET ADDRESS: 1? 3 / Ce alter- f* • cmr: C enfervi Ne MN ZIP: S: TELEPHONE Home (,Si - 175 1 -2_236 Work Lr/- Yez -7S"Z8 Number of years a Centerville Resident 7 Fax o- 1 Are you presently serving on a City of Centerville Committee or Commission? /v d Which One? Term Have you served on a City of Centerville Committee or Commission in the past? /JO Which One? Term Which One? Term What do you have to o to The City of Centerville Committee or Commission? '1 1 a(/e Letr A Li ( ". . Yyears �I An y(.CKT k real., criha for 7 l.yt.frrJ ft-4_ i`"t Th Se✓ve C orhnlun,j 4,,A tt, Lt Oh area 2 €e I j c.o' W 440-- EXPERIENCE OR EDUCATION THAT WOULD ENHANCE YOUR EFFECTIVENESS AS A COMMITTEE OR COMMISSION MEMBER y ivor 4r /Tto �, Cpun#y /arks 4,- t&joaai t )y/PAri 4nd ri � or !a Thar P_ /f A of A1(L( (A YPp4✓l tt9r 0stea -f cif a vic WKrf.e Ha notc r, SIGNATURE ✓ DATE 7 / Retum to: City of Centerville, 1880 Main Street, Centerville, MN 55038 1 CITY OF CENTERVILLE CITY COUNCIL MEETING July 11, 2012 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of July 11, 2012, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King 0 ®� Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Attomey Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:32 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA The Mayor reviewed the Set Agenda with Council. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the Agenda. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES 1. June 27, 2012 City Council Meeting Minutes 2 City of Centerville Council Meeting Minutes June 11,2012 Motion by Council Member Love, seconded by Council Member King, to approve the June 27, 2012 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville June 27, 2012 through July 11, 2012 Claims (Check #27327- 27346) 2. Centennial Police Department Claims through June 28, 2012 (Check #9002 — 9012) 3. Centennial Fire District Claims through June 30, 2012 (Check #5393 -5408) Council Member King requested that Item #2 be pulled for further discussion of Check #9006. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve Items #1 and 3 of the Consent Agenda as presented. Administrator Larson stated that Check #9006, NAC is a preventative maintenance agreement for equipment. Council Member Fehrenbacher amended the motion to include Item #2 of the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. None. VII. OLD BUSINESS 1. Approval to Extend Contract with Waste Management for Community Recycling & Garbage Hauling Administrator Larson stated that minimal modifications had been made to the original contract; however, rates would remain the same for 2013, rates would increase by 1.5% for 2014 and rates for 2015 through 2017 would increase by the Consumer Price Index but not to exceed 3 %. Administrator Larson also stated that bulk/large item collection was made more precise with fees remaining the same for curbside pickup as with cleanup day. Page 2 of 5 3 City of Centerville Council Meeting Minutes June 11, 2012 Motion by Council Member Love, seconded by Council Member Fehrenbacher, to approve the "Amendment to the Refuse and Recycling Service Agreement" which will extend the current agreement through 2017 as presented. All in favor. Motion carried unanimously. VIII. NEW BUSINESS 1. Res. #12 -015 — Closing Fund #453 — Downtown Storm Water The Mayor reviewed the Resolution with Council. Administrator Larson stated that this fund contained expenditures associated with the Downtown redevelopment, watermain grant funds and stormwater irrigation projects and staff has determined that the fund is no longer needed due to projects being complete and the lack of possible redevelopment of the downtown area in the near future. Discussion ensued regarding the costs associated with the 2008 environmental study, its usage for the watermain grant and the economic downturn as reasons for the $41,691.80 being written off. Motion by Council Member Love, seconded by Council Member Paar, to approve Res. #12 -015 — Closing Fund #453 — Downtown Storm Water as presented. All in favor. Motion passed unanimously. 2. Res. #12 -016 — Appointing Election Judges Administrator Larson stated that this is an election requirement and routine to appoint individuals that have been trained and are knowledgeable of the workings of an election. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve Res. #12 -016 — Appointing Election Judges as presented. All in favor. Motion passed unanimously. 3. Planning & Zoning Commission Recommendation to Approve a Variance Request to Allow Construction of a Single - Story, 22' High Building in the M -1 District, Paul Steffel Properties, LLC Administrator Larson reported that the Planning & Zoning Commission held a public hearing regarding the matter and the concern is the height of the proposed building being less that the required height within the M -1 Zoning District. Administrator Larson reported that the Planning and Zoning Commission forwarded Findings and Recommendation in favor of approval to Council. Lengthy discussion ensued regarding the downtown redevelopment plan, economic downturn, the need to revisit the Page 3 of 5 4 City of Centerville Council Meeting Minutes June 11, 2012 redevelopment plan, Mr. Steffel's patience with desiring to construct and stay in the City, parking requirements, additional requests for similar construction and usage of the building proposed. Mr. Paul Steffel and Mr. Dale Dockendorf where available to address questions that Council had. Mr. Steffel stated that the intended building would house his insurance business and the other unit would be rented to a business similar to his. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Planning & Zoning Commission Findings and Recommendation as presented. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES Administrator Larson suggested holding a work session to continue discussion of the 2013 budget and capital planning for streets for August 15, 6:30 p.m. Administrator Larson stated that he had participated in a meeting with Anoka County regarding roadway improvements to Centerville Road from Main Street to Birch Street. Administrator Larson stated that it was felt that there was a potential to share in storm sewer expenditures along with the project. Administrator Larson stated that the County has requested information from the City and will be revisiting with staff in about two months with more details and would be holding an open house in the fall to present preliminary information to residents abutting the roadway. Discussion ensued regarding the need for trails /sidewalk along this busy roadway. Administrator Larson reported that there would be an upcoming I35W /E meeting. Council Member Love questioned the recent dredging of the ditch along Centerville Road to Center Street and the outcome. Administrator Larson stated that results appear encouraging and staff will continue to watch the area. Attorney Glaser reported that the Ticket Education program continues to exceed expectations. Engineer Statz reported that he is continuing to work with the County on the trail project, closing out the stormwater irrigation project, waiting for Rice Creek Watershed's comments regarding the surface water management plan and preparing information for the budget and street plan for the upcoming meeting. Council Member Fehrenbacher reported that the Police Governing Board met on Monday with items of discussion being new officers, life save award, towing contract and budget. Council Member Fehrenbacher reported that it is proposed that the Centennial Lakes Police Department budget for 2013 increase by 2 %. Page 4 of 5 5 City of Centerville Council Meeting Minutes June 11, 2012 Council Member Paar reported that there would be a Fire Steering meeting on July 26, 2012. X. ADJOURNMENT The motion made by Council Member Love, seconded by Council Member Paar to adjourn at 7:10 p.m. All in favor. Motion passed unanimously. Transcribed by City Clerk, Teresa Bender Page 5 of 5 6 CITY OF CENTERVILLE 07/19/12 9:32 AM Page 1 Check Detail — July 25, 2012 Check Check Date # Vender Name Comments Amount 7/17/2012 000319E DEPT. OF EMPLOYMENT & ECONOMIC K STEPHAN UNEMPLOYMENT $342.64 7/17/2012 000319E DEPT. OF EMPLOYMENT & ECONOMIC K STEPHAN UNEMPLOYMENT $342.64 7/17/2012 000319E DEPT. OF EMPLOYMENT & ECONOMIC K STEPHAN UNEMPLOYMENT $2,055.85 7/17/2012 000319E DEPT. OF EMPLOYMENT & ECONOMIC K STEPHAN UNEMPLOYMENT $4.111.60 Check Nhr 000319 DEPT. OF FMPI OYMFNT & ECONOMIC 56,852.73 7/19/2012 000320E WELLS FARGO H.S.A. W/H PAY PERIOD 15 Check Nhr 000370 WELLS FARGO $1,377.08 7/19/2012 000321E PERA PERA W/H PAY PERIOD 15 Check Nbr 000371 PERA 52,780.47 7/19/2012 000322E MINNESOTA DEPT OF REVENUE STATE W/H PAY PERIOD 15 - e. N. III u . • 11 • •FREVEN $1,048.72 7/19/2012 000323E IRS /EFTPS SS /MED W/H PAY PERIOD 15 $3,078.76 7/19/2012 000323E IRS /EFTPS FED W/H PAY PERIOD 15 52.594.58 Check Nbr 000323 IRS /EFTPS 55.673.34 7/16/2012 027347 ON SITE SANITATION PORTABLE RESTROOM CHECK NRR 027147 ON SITF SANITATION $57 511 7/25/2012 027348 10,000 LAKES CHAPTER R. CHASE - AUG. 8TH SEMINAR Check Nhr 027348 10,000 LAKES CHAPTER 585.00 7/25/2012 027349 ANOKA COUNTY PROPERTY RECORDS 2032817.006 - 7322 OLD MILL RD - RECORDING $46.00 7/25/2012 027349 ANOKA COUNTY PROPERTY RECORDS 2033011.017 -1729 DUPRE RD - RECORDING $46.00 7/25/2012 027349 ANOKA COUNTY PROPERTY RECORDS 2032817.007 - 6751 BEAVER POND WAY - RECORDING $46.00 Check Nhr 077349 ANOKA COUNTY PROPERTY RECORDS 5138.00 7/25/2012 027350 BENDER, TERESA MILEAGE REIMBURSEMENT - ANOKA COUNTY COURTHOUSE Check Nbr 027350 BENDER. TERESA $53.50 7/25/2012 027351 COMMERCIAL ASPHALT CO ASPHALT REPAIRS Ibr 027351 COMMERCIAL ASPHALT CO .60 7/25/2012 027352 DEREK JOHNSON REFUND OVER PYMT ON FINAL UT BILL - 7119 BRIAN DR Check Nbr 027352 DEREK JOHNSON 577.15 7/25/2012 027353 HEALTH PARTNERS AUGUST 2012 HEALTH INSURANCE Check Nbr 027353 HEALTH PARTNERS $4,877.80 7/25/2012 027354 IIMC ANNUAL MEMBERSHIP DUES - K SWEENEY Check Nbr 077354 IIMC $75,OQ 7/25/2012 027355 INSTRUMENTAL RESEARCH INC JUNE 2012 WATER TEST Check Nbr 027355 INSTRUMENTAL RESEARCH INC 538.00 7/25/2012 027356 INTERNATIONAL UNION OF OPERATI UNION DUES - JULY 2012 RATE INCREASE $1.50 7/25/2012 027356 INTERNATIONAL UNION OF OPERATI UNION DUES - AUGUST 2012 $17,50 Check Ntu 02 7356 INTER NATIONAL UNION OF OPERATI $99.00 7/25/2012 027357 LEAGUE OF MN CITIES INS TRUST FIREWORKS INSURANCE 2012 FETE DES LACS Check Nhr 077357 I FAGI IE OF MN CITIES INS TRUST 5750.00 7/25/2012 027358 MEADOWVIEW HOMES REFUND ESCROW 1685 DUPRE RD - 07 -017 $5,000.00 7/25/2012 027358 MEADOWVIEW HOMES LESS ADMINISTRATIVE SERVICES - $180.00 Cherk Nhr 027358 MEADOWVIEW HOMES 44,820.00 7/25/2012 027359 MET. COUNCIL ENV. SERV. ($DS) WASTERWATER CHARGES FOR AUGUST 2012 Check Nbr 027349 MFT. COUNCIL FNV. SERV. (SOS) $15,769.71 7/25/2012 027360 MN DEPT OF LABOR & INDUSTRY 2ND QTR 2012 SURCHARGES $53.75 7/25/2012 027360 MN DEPT OF LABOR & INDUSTRY 2ND QTR 2012 SURCHARGES $395.25 7/25/2012 027360 MN DEPT OF LABOR & INDUSTRY 2ND QTR 2012 SURCHARGES $28.75 7/25/2012 027360 MN DEPT OF LABOR & INDUSTRY 2ND QTR 2012 SURCHARGES 588.75 Ow* Nhr 027360 MN DEPT OF I AROR Pt INDUSTRY 4566.50 7/25/2012 027361 MN STATE FIRE SERVICE MEMORIAL PIPE BAND 2012 FETE DES LAC PARADE ' Nhr 077361 MN STATF,F?RY SFBVTCF MFMORTAI 5800.00 7/25/2012 027362 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H PAY PERIOD 15 ;heck Nhr 027167 NATIONWIDE RFTIREMENT SOLUTION 5160.00 7/25/2012 027363 NORTH STAR PUMP SERVICE SERV. TRIP LIFT STAT 1 br 027363 NORTH STAR PUMP SERVICE 5660.00 CITY OF CENTERVILLE 07/19/12 9:32 AM Page 2 Check Detail — July 25, 2012 Check Check Date # Vender Name Comments Amount 7/25/2012 027364 PRESS PUBLICATIONS CANDIDATE FILING FOR 2012 ELECTIONS $34.88 7/25/2012 027364 PRESS PUBLICATIONS NOTICE OF HEARING $69.75 7/25/2012 027364 PRESS PUBLICATIONS 2011 ANNUA DISCLOSURE $120.90 7/25/2012 027364 PRESS PUBLICATIONS P & Z HEARING - P. STEFFEL $69.75 Check Nhr 027364 PRESS PUBLICATIONS $295 7/25/2012 027365 RIVARD ELECTRIC COMPANY INC REFUND ELECTRICAL PERMIT C12 -032 - 7111 BRIAN DRIVE Check Nhr 077365 RIVARD ELECTRIC COMPANY INC $50.00 7/25/2012 027366 STANTEC CONSULTING SERVICES IN GENERAL - SERV THRU 7 -6-12 $463.20 7/25/2012 027366 STANTEC CONSULTING SERVICES IN TE GRANT TRAIL - SERV THRU 7 -6 -12 $1,356.25 7/25/2012 027366 STANTEC CONSULTING SERVICES IN 2012 SWMP UPDATE - SERV THRU 7 -6 -12 $914.00 Check Nhr 077366 STANTEC CONSILTING SERVICES IN 52,733.45 7/25/2012 027367 WASTE MANAGEMENT 2012 CLEAN UP DAY Cher.k Nhr 077367 WASTE MANAGEMENT $1,156.02 7/25/2012 027368 XCEL ENERGY 1880 MAIN ST -SERV THRU 7 -7 -12 $1,606.81 7/25/2012 027368 XCEL ENERGY STREETS - SERV THRU 7 -5 -12 $2,337.10 7/25/2012 027368 XCEL ENERGY 1875 FOX RUN -SERV THRU 7 -5 -12 $125.12 7/25/2012 027368 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 7 -5 -12 $9.91 7/25/2012 027368 XCEL ENERGY 7300 MILL RD - SERV THRU 7 -5 -12 $122.35 7/25/2012 027368 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 7 -5 -12 $16.79 7/25/2012 027368 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 7 -S -12 $38.52 7/25/2012 027368 XCEL ENERGY 1880 MAIN ST - CITY HALL/FIRE STAT - SERV THRU 7 -7 -12 $512.18 7/25/2012 027368 XCEL ENERGY 7285 MAIN ST - SERV THRU 7-5-12 $58.51 Check Nbr 027368 XCEL ENERGY $4.827.29 Total Checks $56,160.75 8 CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1 Check Issue Dates: 7 /1/2012 - 7/10/2012 Jul 10, 2012 12:52PM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 07/12 07/10/2012 9013 AMSAN , INC TOWELS /LINERS 263.92 07/12 07/10/2012 9014 ANOKA COUNTY ANNUAL MHZ RADIO SERVICE CONT 1,658.04 07/12 07/10/2012 9015 ASPEN MILLS, INC BADGES 2,258.89 07/12 07/10/2012 9016 BCA/MNJIS SECTION CJSN ACCESS 390.00 07/12 07/10/2012 9017 BCA USERS CONFERENCE CONFERENCE MG 100.00 07/12 07/10/2012 9018 BILLS GUN SHOP & RANGE NORTH RANGE USE 428.50 07/12 07/10/2012 9019 CENTURY LINK CENTERVILLE PHONE 168.06 07/12 07/10/2012 9020 COVERALL OF TWIN CITIES, INC JULY CLEANING SERVICES 798.08 07/12 07/10/2012 9021 CRESTLINE SPECIALTIES, INC CRIME PREVENTION SUPPLIES 637.77 07/12 07/10/2012 9022 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 80.14 07/12 07/10/2012 9023 EMERGENCY AUTO TECH ,INC VEH SIREN REPLACEMENT UNIT 210 333.00 07/12 07/10/2012 9024 ENVENTIS TELECOM, INC PHONES & LONG DISTANCE 407.24 07/12 07/10/2012 9025 FRATTALLONES HARDWARE, INC. BLDG SUPPLY 76.81 07/12 07/10/2012 9026 GRAFIX SHOPPE, INC 2013 FORD SUV GRAPHICS 125.00 07/12 07/10/2012 9027 HEALTH PARTNERS JULY HEALTH INS 8,253.90 07/12 07/10/2012 9028 HOLIDAY FLEET FUEL 4,736.90 07/12 07/10/2012 9029 IFP, TEST SERVICES PERSONNEL TESTING 475.00 07/12 07/10/2012 9030 IMAGE PRINTING & GRAPHICS, INC BUSINESS CARDS 142.61 07/12 07/10/2012 9031 J.N.JOHNSON SALES & SERVICES FIRE EXTINGUISHER MTC 92.50 07/12 07/10/2012 9032 KEEPRS, INC UNIFORMS 871,03 07/12 07/10/2012 9033 MHSRC/RANGE EVOC LAW ENFORCEMENT AK/JT 772.00 07/12 07/10/2012 9034 NEXTEL COMMUNICATIONS CELL PHONE SERVICE 472.56 07/12 07/10/2012 9035 O'REILLY AUTOMOTIVE, INC VEH MTC SUPPLIES 48.02 07/12 07/10/2012 9036 PETTY CASH / BRITNI AUSTIN POSTAGE 34.50 07/12 07/10/2012 9037 QUILL CORPORATION TONER/COPY PAPER/STORAGE BOX 259.67 07/12 07/10/2012 9038 SHRED -N-GO, INC SHREDDING SERVICE 34.00 07/12 07/10/2012 9039 SIGNAL 13 TRAINING LLC TRAINING PA 125.00 07/12 07/10/2012 9040 STREICHER'S, INC AMMO 1,376.23 07/12 07/10/2012 9041 TELECIDE PRODUCTIONS, INC COMPUTER MTC /SUPPORT 240.00 07/12 07/10/2012 9042 U S BANK QUARTERLY HSA PMT 10,787.50 Grand Totals: 36,446.87 M = Manual Check, V = Void Check 9 CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 7/1/2012 - 7/10/2012 Jul 10, 2012 02:08PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 07/12 07/10/2012 5415 20353 BLAINE BROTHERS, INC A21 MTC & REPAIR 704.43 07/12 07/10/2012 5416 30485 CENTER MART FUEL 302.84 07/12 07/10/2012 5417 30490 CENTERPOINT ENERGY STATION 2 GAS 31.87 07/12 07/10/2012 5418 31008 COMCAST INTERNET CENTERVILLE STATI 101.50 07/12 07/10/2012 5419 40150 DISCOUNT TIRE, INC TRAILER TIRE 132.84 07/12 07/10/2012 5420 50121 EMERGENCY AUTOMOTIVE TE C -2 EMERGENCY LIGHTING RE 1,222.36 07/12 07/10/2012 5421 60050 FISDAP EMS TESTING 100.00 07/12 07/10/2012 5422 60650 FRATTALLONE'S HARDWARE S MISC SUPPLIES 52.56 07/12 07/10/2012 5423 130420 MESABI RANGE VIRGINIA CAM TRAINING LODGING JW 80.00 07/12 07/10/2012 5424 160050 PAETEC PHONES STATION 2 148.63 07/12 07/10/2012 5425 180175 ROBERT REXEISEN NREMT TEST FEE REIMB 70.00 07/12 07/10/2012 5426 180600 CITY OF ROSEVILLE JULY PHONE SERVICE 839.16 Grand Totals: 3,786.19 Check #5409 -5414 Payroll M = Manual Check, V = Void Check 10 ern I TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Encroachment Agreement — 7360 Peltier Circle — Fence 1652 Lakeland Circle — Swimming Pool DATE: July 19, 2012 Property owners have submitted the appropriate permit application, sketch plan, agreements and fees for the permit and agreement. The Building Official has signed off on the permit and the location of the item. 11 Chief James Coan Centennial Lakes Police Department 54 North Road Circle Pines, MN 55014 ", (763) 235 -2560 MEMORANDUM TO: Governing Board, Operations Committee FROM: Chief Coan RE: 2013 CLPD Budget DATE: July 5, 2012 MISSION: The overall mission of the Centennial Lakes Police Department is to serve the Cities of Circle Pines, Lexington, and Centerville in a collaborative effort to enhance the quality of life of our citizens through crime prevention, problem solving, equitable enforcement of laws, promotion of safety, and community- oriented policing. Our motto of "Safety, Community, and Service" serves to reflect the mission of our agency. INTRODUCTION: Our budget facilitates and supports our mission and is essential to the future viability of our agency. We operate within a fiscally conservative environment and we seek to use our allocated resources wisely. An underlying principle of our budget process is to balance local economic conditions with the need to provide quality law enforcement and safety services to our citizens. To achieve this goal we have tried to maintain expenditures at current levels wherever possible and to reduce spending in non - critical areas. At the same time we have sought to provide quality equipment and training for our officers and to ensure adequate staffing levels to meet the service and safety demands of our citizens. We subscribe to an organizational philosophy and adage that "if you hire the right people, provide them with the right training, the right equipment, the right policies, and the right supervision then the right things will happen ". We have been making great progress in ensuring that the right things are happening in our agency. 12 / 202 Cleaning Supplies Maintain at current level. 203 Printer Forms Maintain at current level. 211 Intoxilyzer Supplies Maintain at current level. 212 Fuel Price volatility for gasoline would suggest maintaining budget item at current level. Costs could decrease based on current trends. 213 Vehicle Supplies Maintain at current level. 215 Ammunition/Weapons Standardization of side arms and equipment purchased in 2012 will allow us to decrease this line -item cost for 2013 (- $1,000.00) 216 Medical Supplies Maintain at current level. 217 Investigative Supplies Maintain at current level. 218 Uniforms Assuming that we will be fully staffed in 2013, this line -item cost can be decreased (42,500.00). 219 Crime Prevention Supplies Maintain at current level. SERVICES: 310 Auditing/Accounting Services Maintain at current level. 304 Legal Fees Assuming no complicated personnel issues, fees can be decreased (42,500.00). 306 Personnel Testing No expenditures are anticipated, but some contingency money should be maintained. 307 Consulting No budgetary needs are anticipated (line -item to remain at zero). 13 495 Miscellaneous Maintain at current level. 498 DARE Expenses Maintain at current level. CAPITAL ITEMS: 550 Vehicles /Set - up/Trim Replacement of 2 squad car /s (normal rotation of two vehicles), including decals, set -up /tear -down of equipment, and miscellaneous related costs, $70,000.00. 570 Office/Police Equipment Needed are new cameras, cell phones, lap -top computers, cameras, desk -top computer replacements for a total of $14,000.00. 14 _ CENTENNIAL LAKES POLICE DEPARTMENT 2013 PROPOSED BUDGET 2008 2009 2010 2011 APPROVED 2012 PROPOSED ACTUAL ACTUAL ACTUAL ACTUAL 2012 TNRU MAY 2013 DIFFERENCE Revenues REVENUE 901 -31- 1210 -000 Circle Pines Contract 848,058 848,283 846,122 844,527 842,644 351,102 862,562 19,918 901-31-1220-000 Lexington Contract 583,386 583,866 572,653 590,855 594,438 247,683 634,389 39,951 901 -31- 1230 -000 ICenterville Contract 710,633 679,048 689,477 657,622 661,008 275,420 676,491 15,483 AMOUNT TO BE PROVIDED BY CITIES 2,142,077 2,111,197 2,108,252 2,093,004 2,098,090 874,205 2,173,442 75,352 Grants -Anoka County 853 0 0 0 0 0 0 0 901-33- 3133 -000 State Grants/Reimbursments 15,233 12,305 9,900 0 0 0 0 0 901 -33 -3130 -000 State Training Reimbursement 6,809 6,343 5,736 8,060 6,000 0 6,000 0 901-33- 3140 -000 State Emergency Management (CERT) 0 4,691 6,472 21,710 0 8,290 0 i 0 901-33 -3170 -000 DARE Fund 5,600 0 9,899 0 0 0 1,000 1,000 901-34- 4110 -000 Copies/Report Records /Notary 643 563 680 506 400 157 400 0 901 -36 -6210 -000 Interest on Investments 24,332 8,800 5,213 929 1,500 34 150 (1,350) 901-36- 6233-000 Special Event Reimbursement 35,284 45,909 15,515 19,002 12,000 5,644 15,000 3,000 in 901 -36. 6235-000 Miscellaneous 8,283 4,463 26,133 9,873 5,000 11,370 _ _ 5,000 0 901-36-6240-000 Vehicle and E ui ment Sales 1,795 g P _ _ 2,160 , 3,478 8,480 3,000 250 3,000 0 901 -36 -6245 -000 i Forfeitures _ - 29,39 24,653 I 59,075 ;_ _ 282 0 0 0 901 -36 -6250 -000 Donations 50 450 0 100 0 100 0 0 0 TOTAL REVENUE 2,270,350 2,221,534 2,250,353 2,159,946 2,125,990 900,050 2,203,992 78,002 Use of Reserve Funds for Equipment 66000 0 0 90,540 30,000 0 0 30,000 ;TOTAL FUNDS 2,221634 2256353 Z256486 2,155,990 906050 2203,992 (48,002) Budgeted Expenditures 2,203,992 Aar, 14 k L Ge !.k_ 7 - 9 - LaII 7/10/2012 "" 1 AM TRI -CITY POLICE FORMULA g — Projected Factor Weight Calls 40 'POLICE 2013 Population 40 'POLICE $2,173,442.00 . IACP Formula 20 BUDGET Total 100 Formula Formula 2013 Change Percent CITY Calls 3yr Percent Population Percent IACP Formula ; Percent Percent Cost From Prior yr Change 2009 -2011 , CENTERVILLE 4,557 28.41 3,792 35.24 PI 5,7921 36.4 2,049 15.0 5.24 34.7 3 3112.533 0.3113 $862,562.281 $15,482.99 2.29% CIRCLE 36.11 4,918 45.71 _ 4.94 34.79 9 399 68.646 03969 __$862,562.281 $19,918.28 2.311% 36.90 2918.821 0.2919 $634,388.73 $39,950.73 6.30% 16,039 10,759 14.2 10000 1.0000 $75,352.00 co Incidents 2011 2010 2009 Total 3 yr Average Centerville 4221 4,849 4,602 13,672 4,557, Circle Pines 5207 6,324 5,845 17,376 5,792' ' Lexington 5528 6,148 5,394 17,070 5,690, 14,956 17,321' 15,841 48,118 16,039 Police Formula 8:10 AM 7/10/2012 CENTENNIAL LAKES POLICE DEPARTMENT 1 -Th 2013 PROPOSED BUDGET 2008 2009 2010 2011 APPROVED 2012 PROPOSED INCREASE ACTUAL i ACTUAL ACTUAL ACTUAL 2012 THRU MAY 2013 DIFFERENCE DECREASE Expenditures EXPENDITURES 90142- 2100 -101 Salaries -Full Time I 1,204,716 1,205,553 1,333,379 ' 1,222,059 1202,719 499,388 1,237,041. 34,322 2.85 Salaries- Holidays Paid 0 0 0 0 40,000 0 40,000 0 0.00 901.42- 2100 -102 Salaries-Overtime 81,835 78,734 78,880 72,254 53,000' 32844 43,000 (10,000) (18.87) 901 -42- 2100 -103 Salaries -Part Time I 88,829 90,532 85,773 _ 87,490 85,664 33,902 96,992 11,328 13.22 90142 -2100 -105 Salaries-Volunteer Coordinator 0 0 0 0 0 0 0 0 0.00 901-42-2100-121 PERA 901-42-2100-122 FICA - -- I _.. 1 63,00 1 18 0,589 188,911 _.- 184,371 185714 . _ 73,839 � 191,635 5,921 _ 4,085 12,016 566 ~ 3.19 4.94 901 -42 - 2100 -123 Medicare 17,587 17,904 18,789 19,330 20,103 7,983 20,692 589 2.93 90142- 2100 -130 Health/Life/Disability /Dental Insurance 154,402 136,440 148,371 130,319 159,640 62,431 157,916 (1,724) (1.08) 90142- 2100 Select Account Administrative Costs 450 0 0 0 _ 0 0 0 0 0.00 901 -42- 2100 -140 Re- employment Insurance 0 6,441 258 0 0 2 0 0 0.00 90142- 2100 -150 Worker's Compensation Insurance I 34,451 46,219 41,624. 42,010 45,000 42,265 ' 45,000. 0 0.00 Workers Compensation Premium 1 1- 901 -42- 2100 -201 Office/Copying/Computer Supplies 7,417 7,530 7,530 - -- 5,788 - - 7,800 2,438 7,800 0 0.00 Photo copier supplies, paper, drums, toner supplies Ticket mitersuppl 901 - 42 - 2100 - 202 Cleaning/Supplies � metersu lies ' 9 33 _ supplies, supplies - _ �_. 2 _ 2,000 589 I 2,000 1,786 1,901 1.87 - -- - - 0 0.00 Cleaning supplies and equipment paper products, bulbs, trash bags 901-42 -2100 -203 Printed Forms _ - 1094 1 - -- 707 0.00 1072 1,7761 806 _ 1,500 707 1,500 ', 0 ' Checks, envelopes, letterhead, business cards .__ tat mY -__ -. � StatelCou forms, administrative fines 901 - 42 - 2100 - 211 Intoxilyzer Supplies __ 137 102 328 261 500 0 500 0 000 - __ Intoxilyzersupples - - - -- 57402 37868 44100 55046 56000 16760 56000 9012- 2100 -212 I , , , , , , , ;Fuel 0 0.00 i Vehicle fuel 901.42- 2100 -213 Vehicle Supplies 244 , 241 1,005 596 1,000 0 I 1,000 , 0 , 0.00 CENTENNIAL LAKES POLICE DEPARTMENT L 2013 PROPOSED BUDGET I 2 008 2009 2010 2011 APPROVED 2012 ' PROPOSED INCREASE 1 DECREASE Oil and lubes, anti -freeze and fluids. ,- _- T - - - - ,- __ -- _ _ _ -- ACTUAL ACTUAL ACTUAL ACTUAL 2012 THRU MAY 2013 DIFFERENC Windshield wipers, fuses, connectors 901 - 2100 - 215 Ammunition, Tasers, Firearms - 7,764 - _ _ 3,497 7,563 10,143 8,500 (455) 7,500 _ (1,000)x (11.76) Ammunition, cleaning supplies, targets, Tasers 2 1 Protective equipment, duty carhtdges, batteries, simunitions, training equipment, rifle locks - -- - - - _ - _ - -. 901 - 42 - 2100 - 216 Medical/Fire Supplies 75 2,149 _ 1,301 609 _ 2,200 1,242 ' 2,200 0 _ _ a00 Medical supplies, fire extinguishers, vaccinations Deft. batteries, bandages, airways, face masks 901 -42- 2100 -217 'Investigative Supplies 662 338 817 1,495 1,000 509 1,000 0 0.00 _ Investigative supplies CO Photographic supplies/processing 1 H- 901 -42- 2100 -218 Uniforms - - 8,948 9,112 __- 12,387 13454 15000 6,777 12,500 (2,500) (16.67) Officer unforms, PT uniforms, Civilian uniforms ReservestExplorers, protective vests Clerical Uniforms 750 Supplies NNO - .' - lies 955 2,586 _ - 901-42-2100-219 Prevention school 219 Crime Prevvention Su 1,340 ; 1,829 ' 2,000 107 2,000 0 0.00 Se 901 - 42 - 2100 - 301 Auditing and Accounting Services I 11,377 12,271 12,250 13,160 14,000 7,620 14,000 0 ! 0.00 Accounting 8 Auditing services i 901.42 - 2100 - 304 L aeg I Fees ' 6,063 16,336 45,726 383 7,500 0 5,000 (2 (33.331 Commission legal counsel i 901 - 42 - 2100 - 306 Personnel Testing 674 175 39 9236 500 150 500 0 0.00 Pre-employment testing, drug screening i _. Psychological testing, medical physicals I- 901 -42 - 2100 -307 Consulting I 78,459 65,102 103,206 26,872 0 0 j 0 0 #DIV /0! CENTENNIAL LAKES POLICE DEPARTMENT 1 2013 PROPOSED BUDGET s 2008 2009 2010 2011 APPROVED 2012 PROPOSED INCREASE _ _. ACTUAL ACTUAL ACTUAL ACTUAL 2012 THRU MAY 2013 DIFFERENCE DECREASE Midwest Policing 1 Institute -_. 901 -42- 2100309 Labor Relations 0 0 '� 11,483 0 5,000 0 2,500 (2,500) (50.00) Labor consultant 901-42- 2100 -310 Emergency Management (CERT) 901-42- 2100- 321Communlcatlons 9 (CERT 1 9,644 10,823 - 10, 34 - -- - 25,195 0 5 795 0 0 #DIV/01 - ..... - -- - - - -.._ __. 11,780 11,500 4,923 12,000 500 4.35 Vatacom, bng distance, cellular, paging 901 -42- 2100 -322 Postage 2,419 2,019 1,725 1,799 2500 614 2500 0 0.00 Postage 2,200, UPS 300, Pitney Bowes rental 500 Postage supplies 200 90142- 2100 -331 Travel/Training 8227 8,679 16,172 20223 20,000 6,848 20,000 0 0.00 - Training and conference tuition, meals, lodging ' Mileage reimbursement, computer training, FBI ng Publishing I 888 - - -- -- 901 -42- 2100 -351 Printing and Publishin 112 0 0 200 0 200 0 0.00 Notices, auctions, personnel ads - -- - - 901 -42- 2100 -361 Property /Liability Insurance 22,972 23,988 23,664 26,000 27,462 27,000 1,000 185 Professional liability, ay, properly, vehicles, building - - 901 -42- 2100 -380 Utilities 27,910 30,593 29560 31,048 { 28,000 t 10,874 30,000 2,000 7.14 Centennial Utilities, Cannexus 1 901 -42- 2100 -385 CJRS Access _ 1,560 1,560 1,560 1,560 2,0001 390 2,000 0 0.00 State computer access 1 -- - - -- - -- - -- Radio 9,430 6964 - 8,223 12,000 7,585 15,000 -+ - L -- --- 901-42- 2100 -386 ,MDT/Laptop Access, 800 MHz Radio Fees 1 10,787 , 3,000 ' 25.00 Internet, MDT, Radios, Pawn network 1 I 901 -42- 2100 -401 Building/Grounds Maintenance 21,669 28,711 23,658 39,719 30,000 15,046 35,000 5,000 I 16.67 CENTENNIAL LAKES POLICE DEPARTMENT 1 7 T 7 f 2013 PROPOSED BUDGET -- - - - -__ — __ -- T- - -- - -- - °k ACTUAL ACTUAL ACTUAL ACTUAL I _ - 2012 THRU MAY 2013 DIFFERENCE INCREASE -- __ — - -- Grounds maintenance, snow removal � DECREASE ' _ Building maintenance &repair, generator repair, APPROVED PROPOSED ... fence rep air, cleaning n9 contract ' 1 .— -- - -_ __ � i 901 -42- 2100 -402 Office/Software Maintenance 3,538 0 0 0 0 0 0 0 #DIV/0! moved to account 403 - �_...— _. i 901 -42- 2100 -403 OEquipment ffice Maintenance 1,649 11,813 6,702 10,792 8,000 3,171 8,000 0 050 Computers, Printers. typewriters Copier, network, MDT, webske Office equipment repairs network support - County-wide records, Radios 901 -42- 210 -404 Vehicle Repair & Maintenance 29,549 25,550 . 25,121 ' . '1 27255 29,000 9,015 29,000 0 0.00 Vehicle repairs and parts, car wash, tires O Keys _.. N 901-42-2100-405 Equipment Repair and Maintenance 2,943 1,892 2,185 3,267 5,000 843 4,000 (1,000) (20.00) Police e ui p weapons, q pment repair, wea ns, reder i 800 MHz radios ._ taser maintenance 8 repair 901.42- 2100 -417 Equipment Lease/Purchase . _ . 1587 2,081 4,610 134 0 0 0 0 #DIV /0! Anoka County records system annual fees IT system administration 901 -42 -2100 -433 Dues 1562 1579 1,457 1567 2,100 545 2,100 0 I 0.00 MN /Anoka Chiefs 300NACP 200, POST LIc 500 MACA 50, RESERVE OFFICERS 250, TCALMC 300 T • FBI 200, MPROA 100, PLEAA 50, MCPA 50 TRI -CO ASSOC 100. T 900 0.00 P 736 599 1 9 G - 35 Subscriptions and Books _ 1287 295 482 900 0 Subscdpibns, legal ublica4ons 90142 - 2100 -495 i Miscellaneous 1,785 ', 1,298 1,981 6,629 [ 2,000 666 2,000 0 0.00 CENTENNIAL LAKES POLICE DEPARTMENT 1 1 �. 1 i 2013 PROPOSED BUDGET 2008 2009 2010 2011 APPROVED I 2012 PROPOSED INCREASE - _ ACTUAL ACTUAL ACTUAL ACTUAL 2012 , THRU MAY 2013 DIFFERENCE DECREASE Governing Board expenses IE: plaques, flowers Volunteer recognition, mist supplies I Expenses 2.531 �.._ 0 _.- 1.223 __.. 0 —_. 0 1,053 _..._ 0 0 901 a12- 2100 -498 DARE #DIVlO! 901 -42- 2100 -550 Vehicles /Setup/Trim _ 65,950 58,076 65267 78,090 30,000 48,3 35,000 5,000 16.6 __- New vehicles, set -up and trim, tear down 2 new squads 901 -42- 2100 -570 Equipment 16,505 13,361 14,062 8,117 14,000 5,944 14,000 0 0.00 Replace 3 desktop computers, laptop computers ! - _ New cameras and cell phones N 901 -42- 2100 -580 Equipment (Grant Funds) _ 0 0 19,837 0 0 0 0 0 #DIV /O! 901 -42- 2100 -590 Transfer to Forfeiture Fund 1 0 0 124,775 0 0 0 0 0 #DIV10! CONTINGENCY FUNDS _., 0 0 0 0 5,000 0 5,000 0 0.00 TOTAL EXPENDITURES 2,175,733 2,170,295 2,548,958 2,209,798 - 2,155,990 942,723 2,203,992 48,002 2.23 NMTC NORTH METROiELe COMMIS9 ONIONS July 19, 2012 Mr. Dallas Larson City of Centerville 1880 Main Street Centerville, MN 55038 RE: APPROVAL OF 2013 NORTH METRO TELECOMMUNICATIONS COMMISSION BUDGET Dear Dallas: Enclosed, please find for the council's review and approval the 2013 North Metro Telecommunications Commission Budget. The Commission's operating budget for 2013 is proposed at $1,066,443. This number represents an $11,396 (1.08 %) increase over last year's operating budget. The increase is due to a 2% increase for North Metro TV staff, and an increase in benefits to reflect the benefits paid by the Member Cities to their employees for 2012. The remainder of the budget remains at the 2012 levels. Budgeted capital costs for 2013 are higher than in 2012. It is important that several video systems be upgraded. All equipment purchases will maintain the integrity and safety of the current systems, while moving North Metro TV toward a tapeless and HD environment. The capital budget totals $446,493. This number also covers routine computer /software upgrades, a fleet vehicle, and the bond payment for the building ($182,493). Franchise fees paid back to the Member Cities are budgeted at $285,000. This is the same as last year's franchise fee payment. Recommendation: That the Member Cities approve the 2013 Commission Budget as recommended by the Telecommunications Commission and the Operations Committee. The Joint Powers Agreement states, "submitted budgets shall be deemed approved by a Member City unless, prior to October 15 preceding the effective date of the proposed budget, the Member City gives notice in writing to the Commission that it is withdrawing from the Commission." 12520 Polk Street Northeast. Elaine. MN 55434 .Phone: (612) 780 -8241 Fax: (612) 780 -8292 Blaine • Centerville • Circle Pines • Ham Lake • Lexington • Lino Lakes • Spring Lake Park 22 Page 2 I want to thank the Commission directors, staff, and the Operations Committee for their efforts in preparing these budgets. If you have any questions about either budget please consult with your Commission director or City Administrator. I look forward to working with all parties, throughout the remainder of 2012, toward reaching the full potential of North Metro TV and to increase both the quality and quantity of community programming and services in 2013. Sincerely, Jeanne Mason Chair, North Metro Telecommunications Commission Enc. 23 2013 North Metro Telecommunications Commission Budget Talking Points Overall Organizational Goals • To participate in national and local legislative and legal challenges to protect local franchising and funding for community television for future franchises. • To begin preparations for the franchise renewal process. • To balance the integrity of the production equipment and the productivity of staff and the public, with the financial needs of the Cities. • Continue to provide program playback and channel management services, computer and video equipment maintenance and consulting services, internet streaming services for city meetings, program production and event coverage services, and public access to television production for our cities, schools and general public. Estimated Fund Balance/Revenues /Expenses • The beginning fund balances for 2013 are estimates based on previous allocations, planned spending for 2012, and estimated income. • Estimated revenues include: Franchise fees based on the actual first quarter franchise fee payment. PEG fees are based on the actual first quarter PEG fee payment. Because of a franchise fee review settlement with Comcast, PEG funding through 2017 is no longer threatened by recent FCC orders. Other income includes dub fees, sponsorship spots, equipment rental, production services, and $162,636 withdrawal from the equipment/vehicle reserves. Interest income is estimated based on the first quarter interest earnings of this year. • Estimated expenditures include the operating expenses, capital expenses, and the franchise fee payment to the cities. Franchise fees back to cities are budgeted at $285,000. • The year end fund balances include: o The Operating reserve at 25% of the operating budget. o Accrued vacation, sick and comp time. The total value of owed vacation, sick, and comp time to employees. o The Capital equipment fund is money set aside for the purchase of major video production equipment systems. Examples of what this will be needed for include the eventual upgrade to HD for the production truck, studio, and master control equipment. It is estimated that this equipment will require replacement near the end of the current franchise, in 2017. o The truck replacement fund is to replace the production truck. The current truck is eleven years old. It may need to be replaced in two to three years. The cost of replacement is 175,000- 185,000. 24 o The building repair fund is to cover major costs related to the building such as windows, roof, furnace, AC replacement and painting, carpet replacement etc. o The bond reserve is an amount required by our bond resolution, intended to be the final payment of the bond. o The franchise renewal fund is a new reserve fund for the NMTC's upcoming franchise renewal process. Franchise renewal can be very expensive, costing approximately $200,000 across a three year period. These costs include needs assessments, consulting, and legal fees. Budget • The recommended operating budget for the organization totals $1,066,443. This number represents a $11,396 (1.08 %) increase over last year's operating budget. The increase is due to salary and benefit increases. There is no increase to any other part of the operating budget. • Budgeted equipment purchases for 2013 are higher than the previous three years. It is important that several systems be upgraded. The major purchases include switching/routing equipment, studio pedestal tripods, field camera equipment, a Tricaster switching/editing system, and encoder, and lighting control replacements for the studio. All equipment purchases will maintain the integrity and safety of our current equipment systems, while moving us toward our goal of a tapeless and HD environment. The capital budget also includes routine computer /software upgrades, a new fleet vehicle, and the building bond payment of $182,493. The capital equipment budget totals $446,493. Much of the equipment and the vehicle will be paid for by drawing upon reserves. • Franchise fees paid to the cities are budgeted at $285,000. This is the same as last year's franchise fee payment. Closing Points • We have created a thriving and dynamic service for our cities, schools, producers, and viewers. Through program playback and channel management, internet streaming of city meetings, computer and network consulting, video equipment consulting, and video production services, our cities are seeing real benefits from their investment of franchise fees and PEG fees. Our cable subscribers are benefiting from this investment with educational opportunities, and varied, informative and interesting programming regarding their communities. • We will do the best we can, with what we have, to continue to provide these valuable services through difficult financial times. • It is recommended that the PEG fee be increased by the allowable amount of ten cents, to $3.16. PEG fee increases are tied to the previous year's consumer price index average, which was 3.2 %. 25 -aka, a y BEGINNING FUND BALANCES Operating Reserve $263,762 Accrued Vac, Sick, Comp $120,866 Capital Equip. Fund $502,192 Truck Replacement Fund $133,000 Bldg Repair Reserve $120,000 Franchise Renewal Fund $25,000 Bond Reserve $182,658 r ESTIMATED REVENUES Franchise Fees $930,000 PEG Fees $685,000 Other Income $182,636 Interest Income $300 . : ;: fit - y�5' -. ESTIMATED EXPENDITURES Operating Expenses $1,066,443 Capital Expenses $446,493 Franchise Fees Back to Cities $285,000 YEAR END FUND BALANCES Increase(Decrease) Operating Reserve $263,762 $0 Accrued Vac, Sick, Comp $120,866 $0 Capital Equip. Fund $369,556 - $132,636 Truck Replacement Fund $103,000 - $30,000 Bldg Repair Reserve $120,000 $0 Franchise Renewal Fund $25,000 $0 Bond Reserve $182,658 $0 26 I i I 2013 North Metro Telecommunications Commission Budget I 2011 2012 2013 - ACTUAL BUDGET BUDGET - - NOTES Budget list Qtr Act. Dpt.01 Dpt.02 Administrative 02 Director Meeting Per Diem 3,420 5,9401 1,215 5,940 0% 100% 11 per month @ $45 Executive Director (1) FT 67,776 67,774 15,797 69,821 0% 100% Heidi Arnson Admin. Asst/IT Engineer (1) FT 28,132 28,134 6,557 28,983 0% 50% Rose Valez Overtime Pay 0 0 0 0 0% 100% Accrued Vac/Sick/Comp - 0 0 0 0 0% 100% 2% COLA increase Sub Total: 99,328 101,848 23,569 104,744 N Production (01) IT Engineer/ Administrative Asst. 28,132 28,133 6,557 28,983 50% 0% Rose Valez Video Engineer (1) FT 56,264 56,267 13,114 57,966 100% 0% Richard Kocinski Sports Director (1) FT 50,586 50,583 11,789 52,111 100% 0% Kenton Kipp News Director (1) FT 50,586 50,583 11,789 52,111 100% _ 0% Danika Klyve - Programming Coord. (1) FT 46,218 46,225 10,776 47,621 100% 0% Michele Silvester Ed. /Special Projects Coor. (1) FT 47,997 46,225 10,776 47,621 100% 0% T.J. Tronson Outreach Coord. (1) FT _ 44,440 46,225 10,776 47,621 100% 0% Damian Kussian Sports Producer (1) FT 41,621 41,620 9,701 42,877 100% 0% Matt Waldron News Producer (1) FT 41,621 41,620 9,701 42,877 100% 0% Ben Hayle Studio Manager (1) FT 39,206 41,620 9,240 42,877 100% 0% _ Eric Houston Part- Time Assistants 45,835 45,900 11,163 46,818 100% 0% 9 assts. © $425 per month Overtime Pay 0 0 0 0 100% 0% _ Accrued Vacation/Sick/Comp 0 0 0 0 100% 0% Sub Total: 492,506 495,001 115,382 509,483 2% COLA increase PERSONNEL TOTAL:, 591,834 596,849 138,951 614,227 2013 .� it - •tttt 1 •1 •tt1t ., _.. 1 1 2011 2012 2013 ACTUAL BUDGET BUDGET NOTES Budget 1st Qtr Act. D.t.01 D.t.02 :. , m I a 1`B 1, • " „ ro .w ?r:, {s . ,+A Administrative (02) FICA 7,336 6,315 1,710 6,495 0% 100% 6.2% of gross wages Medicare 1,477 1,519 0% 100% 1.45% of gross wages PERA 6,953 7,384 1,621 _ 7,594 0% 100% 7.25% of FT gross wages Benefits Package 21,568 MB 5,685 22,800 0% 100% - Health /Dental /STD, LTD, ADD Workers Compensation 1,530 0 _ 493 0% 100% .47% of gross wages Electronic Filing Charges - 253 300 53 300 0% 100% NI Sub Total: 37,640 37,771 9,069 39,201 -- - -- w Production (01} - - 1 - FICA 37,817 30,690 8,829 31,588 100% 0% 6.2% of gross wages Medicare 7,178 _ 7,388 100% 1 0% 1.45% of gross wages PERA 32,384 32,560 7,556 33,544 100% 0% 7.25% of FT gross wages Benefits Package _ 97,013 98,172 25,145 102,600 100% 0% Health/Dental /STD, LTD, ADD Workers Compensation 1,530 2,327 94 2,395 100% 0% 47% of gross wages Electronic Filing Charges 253 300 53 300 100% 0% Sub Total: 168,997 171,227 41,677 177,815 BENEFITS TOTAL: 206,637 208,998 50,746 217,016 - *Benefits package = average of cities 2013 North Metro Telecommunications Commission Bud et 2011 2012 2013 - ACTUAL BUDGET BUDGET NOTES Budget 1st Qtr Act. Dpt. 01 Dpt. 02 r q + 4 - -Z_ '- T -4 A - 5 r‘ • , ‘t e• <Rx; mot-4' k . } .,p Audit:Commission 9,350 11,000 0 11,000 0% 1 100% Annual audit of Commission finances Audit: Company -- 0 0 0 . 0 0% 100% Audit of Comcast FF payment accuracy Conferences 1,055 2,000 0 2,000 0% 100% Local MACTA conference/NATOA - Consultants 0 3,000 0 3,000 0% 100% Product evaluation, staff development General /Special Meeting Expenses , 1,778 3,000 990 3,000 0% 100% Government/Legislative Affairs 1,000 5,000 i 0 5,000 0% 100% Lobbying Support/Legislative Issues Legal Fees 46,318 35,000 8,028 35,000 0% 100% General Membership Dues 7,682 6,000 1,775 6,000 0% 100% NATOA, ACM, Sams Club, Arts Alliance Mileage Reimbursement 1,628 2,500 300 2,500 0% 100% ro Personnel Recruitment 0 0 0 0 0% % 100% - co - Tuition and Training 3,310 7,500 0 7,500 0% 100% IT Cert. /Equipment & software usage Contingency Expenses 0 14,000 0 0 0% 100% ADMINISTRATIVE EX. TOTAL: 72,121 89,000 11,093 75,000 Advertising /Marketing 1 4,948 10,000 1,023 10,000 100% 0% Cable spots, rate cards, flyers, supplies Awards Ceremony/ Entry Fees 5,896 5,500 0 6,500 100% 0% Trophies, Entry Fees, Ceremony Bulbs /Batteries /Other Prod. Costs 4,220 4,000 188 4,000 100% 0% Bulbs, Camera Batt. Duct tape Interns 3,500 8,000 0 8,000 100% 0% $500 stipend for 100 hours of work for 16 Truck/Fleet Vehicle Gas /Oil 3,518 4,500 978 4,500 100% 0% Prod. Van & fleet vehicles Truck/Fleet Vehicle Maint/Lic. 1,257 4,000 910 3,000 100% 0% Prod. Van & fleet vehicles Video Equipment/Parts /Maint. 10,036 10,000 557 10,000 100% _ 0% Parts and Maintenance for video equip. DVDsNideo Tape 6,150 7,000 1,234 7,000 100% 0% DV, DVCPro, DVD PRODUCTION EX. TOTAL: 39,525 53,000 4,890 53,000 2013 North Metro Telecommunications Commission Bud • et 2011 2012 2013 ACTUAL 6Ul1GET BUDGET NOTES Budget 1st Qtr Act. Dpt. 01 Dpt. 02 Building Maintenance 25,529 19,500 2,324 22,500 50% 50% Bldg & Prop. /Fire Insp /Furn. Contract Building Security 504 600 126 600 50% ! 50% Building Utilities __ 20,399 28,000 5,888 25,000 50% 50% Sewer, Water, Gas & Electric Insurance 10,763 15,000 0 15,000 50% 50% Liability /property /vehicle /volunteeer Office SupplOffice Equip. Maint. 16,113 15,000 2,893 16,500 50% 50% Copier & Fax maint. contracts, Supplies Phone /Internt Service/Web Hosting 16,290 17,000 2,186 - 17,000 50% 50% Streaming for 2 channels and VOD Postage /Subscriptions 2,639 5,500' 911 4,000 50% 50% Local papers, dub /packet postage Property Tax 584 600 0 600 50% 50% _ Recycling assessment Trash /Recycling/Janitorial - 1,536 6,000 157 6,000 50% 50% w OFFICE EXPENSES TOTAL: 94,357 107,200 14,485 107,200 M . , . ._ Video Equipment 90,119_ 80,000 44,402 217,000 100% 0% Tripods, switchers, cameras, lighting Computer /Office Equipment 17,173 27,500 13,000 17,000 50% 50% encoder, office systems Vehicles 0 0 0 30,000 100% 0% Fleet vehicle Building Expenditures 0 0 0 0 0% 100% Bond Payment 178,958 178,433 24,479 182,493 0% 100% Ina" 1111111.1111.1 IMO IIIIIIIIIIII lnllnllgIIIIISSI allr Equipment Purchase Plan 2013 E •ui' meat Location •II a —s Eat. Cost For Each 1 Quan 1 Total Cost Bahia r , 6i tai, *.tf <:' s . Production Truck 1 $ 2,000.00 • 1 $ 2 000.00 T • htro • - ZePla SD /HD 4 ch. re • la device 1 $ 40 000.00 • 1 $ 40 000.00 Grass Valle Turbo HD /SD ou • ut su • • • 1 $ 12,000.00 • 1 $ 12,000.00 ■ $ 7,180.00 ■ 1 $ 7,180.00 1 1 1 ]p -I Sub Total: $ 61 180.00 Studio A Martin Li•M Jocke Software $ 2 500.00 1 1 $ 2 500.00 Martin S :'.ebar $ 2,500.00 1 2 $ 5,000.00 Pedestaltri•od Cartoni .5mal •-50 $ 17,400.00 • 3 $ 52,200.00 $ 10,000.00 ■ 1 $ 10,000.00 1 I Sub Total: $ 69,700.00 i k . . Afl. la keZak Itikkkakk.41 Staff Portable Tricaster Production S em $ 20,000.00 • 1 $ 20,000.00 K -Pod Trial S -tem $ 1,200.00 1 1 $ 1,200.00 Canon EF 70 -200 mm tele •hoto zoom lens $ 1,400.00 • 1 $ 1,400.00 $ 400.00 • 1 $ 400.00 •- p 1 Sub Total $ 23 000.00 Public Portable I $ 5,000.00 1 2 $ 10 000.00 ■ $ 1,000.00 ■ 2 $ 2,000.00 S•ecia Lenses 1 $ 2,000.00 I 1 $ 2,000.00 1 $ 800.00 ■ 2 $ 1,600.00 Arrl Li. ht Kit/Accessories 1 $ 3,900.001 1 $ 3.900,00 A t• B. - r EledZ on C. Lan $ 600.00 II 2 $ 1,200.00 • 1 ■ - Sub Total: $ 20 700.00 Public Editi • 1 - • • 1 1 1 1 1 1 1 1 _ 1 - Sub Total: • $ - Staff Editin• 1 $ 3,000.00 1 1 • $ 3,000.00 S. -akers I $ 1,500.00 1 1 • $ 1,500.00 1 1 1 1 y,{ -• Sub Total: • $ 4 500.00 TY•WTR•vs•/P.. ... # r "- .. ' .. . CP ,�' !"> i3 r'.w.` C • -...' i'... .�• Master Control Ti•Mro.e Maintenance Contract • $ 8,300.00 • 1 $ 8,300.00 • 1 0 - • - • 1 • 1 1 1 1 • • 1 1 - ■ - Sub Total: $ 8 300.00 Miscellaneous 1 Micro .hones tri•ods, batteries, li. hts, 1 $ 15000.00 1 1 $ 15000.00 1 headsets, eels frames, stands, sets etc. • 1 1 l Sub Total: $ 15 000.00 1 E•ui•ment Total: 1 1 Tax: _1 _- 31 NORTH METRO FRANCHISE FEE HISTORY Blaine $ 242 213.25 $ 252.17349 � $ 279.208 95 9.025 00 $372357 22 * $419,605.63 5451 142 07 $489,867.99 $489,867.99 5507,790 06 $503,339.13 i Centerville $ 17,345.71 $ 17,184.79 $ 17,019.97 $ 17,335.34 I $20,586.00 1 524,471.73 $27,709.99 ' $30,394.00 $33,396.69 $33,396.69 " $34,466.27 $32,296.67 .,.. ,r a .,.,- ,., -.,•: ,u, .,. Circle Pines $ 23,186.10 $ 24,092.12 $ 24,038.71 1 38.71 $ 26,111.31 , $32,761.00 $37,791.19 $42,127.90 $44,077.04 $48,214.82 $48,214.82 $51,160.77 $51, .388 Ham lake $ 54,343.20 $ 56,344.93 $ 58,094.40 $ 61562.41 i $72,454.00 $89,622.56 5101,055.23 $110,300.91 I $120,788.01 $120,788.01 $126,979.69' $131,446.66 Lexint on $ 11,755.98 $ 12,282.80 $ 12,215.15 $ 12,467.38 $13,358.00 514,226.57 $15,843.48 516,149.47 $17,332.08 $17,332.08 $17,229.92 $16,913.54 N $ 08,733.81 $72473406 $138,088.24 .. .. ., r . ..., .» Lino Lakes $ 74,721.90 $ 78,960.89 $ 78,388.13 $ 78,656.36 $91,430.00 2 ` $154,839.41 $154,8393 .41 $1641972 27 7 2j; 1 $164,334.42 Sprint. Lake Park $ 40,406.47 $ 40,692.02 $ 41,874.85 $ 41,883.42 $45,333.00 $48,737.21 $52,724.02 555,191.43 $58,168.63 $58,168.63 $57,343.08 $58,600.64 Total Franchise Fee: $ 463,972.81 $ 481,731.04 $ 495,385.14 $ 517,225,17 $594,947.00 $695,940.09 5783,800.31 5845,343.18 $92Z807.83 . 01: $930,414.08 5959,187.08 5958,320.07 Increase Over Past Year $ - $ 17,758.43 $ 73,854.10 $ 21,840.03 $77,721.83 5700 5 $67,542.85 $77,284.47 $28,753.00 ($847.05 Budget/Other: 5272,478.00 5488,177,00 5358,470.00 5420,379.00 3474,719.00 $522855.00 1 $583,800.31 5845,343.18 $722,807.83 I 5585,029.08 582085108 IIMM Back to Cities: 5 191 494.61 $ 15 554.04 $136 975.14 $ 98 906.17 3120 228.00 $173 085.09 5200 000.00 $200 000.00 $200 000.00 5335 385.00 $338 318.00 3284 720.00 SUBSCRIBER GROVVTH (Based on Comcast Figures) # OF PAYING & s ktit ' s NON- PAYING , #SUB. INCREASE fit SUBS. AT YEAR t OVER PREVIOUS YEAR END APR S YEAR 1 ' % CHANGE : 2011 f .; 19,479 4 -773 - 3.82% • 2010 • , 20,252 -1,382 - 6.40% 2009 21,634 mfr 913 4.40% 2008 yk., 20,721 363 ,, 1.78% 2007 '' 20,358 $: -103 g;:. .50 %- I 2006 4, 20,461 7 ". 316 "" 1 57% 2005 ? ' 20,145 1,105 a 5.80% 2004 • : 19,040 1,268 7.13% 2003 4 17,772 1,564 9.60% 2002 16,208. -860 5.0 %- 2001 17,068 -2,053 a 11 %- 2000 w.``'' 19,121 215 1.1% 1999 18,906 936 5.2% 1998 17,970 1,202 71% 1997 16,768 1,059 6.7% 1996 15, 709 741 5.0% 1995 k 14,968 1,480 11.0% 1994 :_ 13,488 1,536 12.9% 1993 < -.<; 11,952 .:s 371 3.2% re 33 CITY OF CENTERVILLE RESOLUTION NO. APPROVING FIRST AMENDMENT TO AMENDED AND RESTATED JOINT AND COOPERATIVE AGREEMENT AND APPROVING ISSUANCE BY THE NORTH METRO TELECOMMUNICATIONS SYSTEM OF CERTAIN REFUNDING BONDS AND RELATED MATTERS BE IT RESOLVED By the City Council (the "Council ") of the City of Centerville (the "City") as follows: Section 1. Recitals. 1.01. The City is a member of the North Metro Telecommunications Commission ( "NMTC "), which is a joint powers entity organized pursuant to Minnesota Statutes, section 471.59. 1.02. The member cities of NMTC entered into an Amended and Restated Joint and Cooperative Agreement for the Administration off a Cable Communications System dated as of June, 2003 (the "Joint Agreement "). 1.03. NMTC issued its $2,000,000 North Metro Telecommunications Commission Cable Franchise Revenue Bonds, Series 2003 (the "Series 2003 Bonds ") to finance a facility for NMTC operations. 1.04. NMTC has determined that it is reasonable and necessary to refund the Series 2003 Bonds in order to achieve debt service savings by issuing its Cable Franchise Revenue Refunding Bonds, Series 2012 (the "Refunding Bonds "). 1.05. The City Council has also reviewed a First Amendment to the Joint Agreement, (the "First Amendment ") providing for certain changes in appointment by member Cities of alternate directors who serve on the board of NMTC. Section 2. Approvals. 2.01. The City Council approves the First Amendment in substantially the form presented to the Council. 2.02. The Mayor and City Clerk are authorized and directed to execute the Amendment, and deliver the same to NMTC. 2.03. The City Council expressly authorizes NMTC to issue the Refunding Bonds in the 407957v1 SIBNR375 -I 34 amount deemed necessary by NMCT to effect a current refunding of the Series 2003 Bonds and achieve debt service savings. 2.04. In order to qualify the Refunding Bonds as "qualified tax- exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations: (a) the reasonably anticipated amount of tax- exempt obligations (other than private activity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2012 will not exceed $10,000,000; (b) not more than $10,000,000 of obligations issued by the City during calendar year 2012 have been designated for purposes of Section 265(b)(3) of the Code. (c) the City agrees, with all members of NMTC, to allocate the benefits attributable to the Refunding Bonds (and the project financed by the original Series 2003 Bonds) in accordance with members' most recent Debt Service Share under Article Xl., Section 3 of the Joint Agreement, which share is 3.37 percent; and accordingly the City allocates 3.37 percent of the principal amount of the Refunding Bonds to the City for the purposes of Section 265(b)(3) of the Code. 2.05. City staff and consultants are authorized and directed to take all other actions required to carry out the intent of this Resolution. Approved by the City Council of the City of Centerville this day of , 2012. Attest: Tom Wilharber, Mayor Teresa Bender, City Clerk 407957v1 SJB NR375 -I 2 35 FIRST AMENDMENT TO JOINT AND COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM This First Amendment to Amended and Restated Joint and Cooperative Agreement for the Administration of a Cable Communication System is entered to as of , 2012 by and among the cities of Blaine, Centerville, Circle Pines, Ham Lake, Lexington, Lino Lakes, and Spring Lake Park (the "Members "). RECITALS WHEREAS, the Member entered into that certain Amended and Restated Joint and Cooperative Agreement for the Administration of a Cable Communication System dated as of June 23, 2003 (the "Joint Agreement "); and WHEREAS, the Members have determined to amend the Joint Agreement in certain respects as described herein. NOW, THEREFORE, the Members agree as follows: 1. Part VI, Section 3 of the Joint Agreement is modified to read as follows: Section 3. Each Member shall appoint at least one alternate director who shall be a council member from the Member City. A Member may appoint any number of additional altemate directors, each of whom must also be a council member from that Member City. The Commission, in its By -Laws, may prescribe the extent of an alternate director's powers and duties. 2. The Joint Agreement remains in full force and effect and is not modified except as expressly provided in this First Amendment. 407499v1 SJB NR375 -1 36 IN WITNESS WHEREOF, the undersigned municipality has caused this agreement to be signed on its behalf this day of , 2012. CITY OF BLAINE, MINNESOTA ATTEST: City Clerk Mayor 2 407499v1 SIB NR375 -1 37 CITY OF CENTERVILLE, MINNESOTA ATTEST: City Clerk Mayor 3 407499v1 SJB NR375 -1 38 CITY OF CIRCLE PINES, MINNESOTA ATTEST: City Administrator Mayor 4 407499v1 SIB NR375 -1 39 CITY OF HAM LAKE, MINNESOTA ATTEST: City Administrator Mayor 5 407499v1 SIB NR375 -I 40 CITY OF LEXINGTON, MINNESOTA ATTEST: City Administrator Mayor 6 407499v1 SJB NR375 -1 41 CITY OF LINO LAKES, MINNESOTA ATTEST: City Clerk Mayor 7 407499v1 S1B NR375 -I 42 CITY OF SPRING LAKE PARK, MINNESOTA ATTEST: City Administrator - Clerk- Treasurer Mayor 8 407499v1 SJB NR375 -1 43 v- n U) A A Q Q Q Q n Qa Minnesota Snow and Ice Control Field Handbook for Snowplow Operators August 2005 Published By Minnesota Local Road Research Board (LRRB) Web: www.hrb.org Mn /DOT Office of Maintenance Mn /DOT Research Services Section MS 330, 395 John Ireland Blvd. St. Paul, Minnesota 55155 Phone: 651-282-2274 Fax: 651-297-2354 E -mail: research@dotstate.mn.us The University of Minnesota is an equal opportunity educator and employer. This publication is available in alternative formats upon request. This doament represents the authors' summary of practice and does not necessarily represent the views or policy of MMDOT or the LRRB. This report does not constitute a standard, specification, or regulation. Printed with 20 percent pcetconsumer waste. 46 A know) dgments This field handbook is dedicated to the plow operators who keep our roads safe all winter long. It is based on the Manual of Practice for an Effective Anti -icing Program, produced by the Utah LTAP Center. Thanks to the following sponsors and participants for their valuable input in the production of this document. Funding Sponsors: Minnesota Local Road Research Board (LRRB) Minnesota Department of Transportation (Mn /DOT) Circuit Training and Assistance Program (CTAP), Minnesota Local Technical Assistance Program (MN LTAP), Center for Transportation Studies (CTS), University of Minnesota Technical Advisory Panel: A Technical Advisory Panel was convened to provide input and review drafts of this handbook. Technical and project leaders: Wendy Frederickson, Mn /DOT Statewide Winter Maintenance Coordinator Jim Grothaus, MN LTAP Kathleen Schaefer, CTAP Committee members: Tom Broadbent, Envirotech Services, Inc. Jeff Dubay, City of Minnetonka Bemie Fasnacht, City of Mankato Greg Felt, Scott County lames IClessig, Mn /DOT Central Office Dave Redig, Mn /DOT District 6, Rochester Tim Sheehy, Mn /DOT District I, Virginia Brian Wolfgram, Mn /DOT District 6, Rochester Other Contributors: Bob Vaselc Mn /DOT Central Office Production: Minnesota Local Technical Assistance Program, Center for Transportation Studies (CTS), University of Minnesota Writing: Connie Fortin and Carolyn Dindorf Fortin Consulting, Inc. Editing: Pamela L Snopl, CTS Graphic Design Cadie Wright, CTS 47 Contents Basic Concepts 1 Before the Winter 3 Before the Storm 5 During the Storm 9 After the Storm 13 Application Rate Guidelines 15 Materials and Quality Control 19 Bibliography and Additional Resources 23 Appendix A -1 48 1 ist of Tahles and Figures Fine- tuning your program 14 Pounds of Ice Melted Per Pound of Sat 16 *Anti -icing Application Rate Guidelines 16 *Deicing Application Rate Guidelines 17 Chemical Melting Temperatures 19 Material Conversions 20 *Salt Moisture Worksheet 22 *Example Daily Saft/Sand Use Ticket A -2 *Example Loader Ticket: Daily Salt/Sand Issued A -3 *Example Documentation Form For Anti -Icing A -4 *Bare Lanes Data Collection Sheet A -5 *Duplicates are provided in the pocket of this handbook for ease of use and photocopying. 49 Purpose of this Handbook The purpose of this field handbook is to help promote the nab understanding of the tools, best practices, and limitations for snow and ice control. The handbook will also help you under- Less material on stand when to use and when not to use these tools and prac- roads means less tices. In addition, it encourages progressive changes in snow matenal in lakes and ice control practices that will help you reduce salt /sand ands reams. use and environmental impacts while meeting the safety and mobility needs of roadway users. Improved practices such as anti- icing, prewetting, and pre - treating are emphasized in this field handbook. Also included are standard best practices expected in a quality snow and ice control program. Throughout the field handbook you will find environmental tips shown with this fish symbol >S. These tips are provid- ed to help you reduce environmental impacts from snow and ice control operations. A blanket approach will not work for the broad range of condi- tions Minnesota experiences; different strategies are needed for different regions and different conditions. We encourage you to continue to test, document, and refine the practices from this field handbook. 50 Basic Concepts WEATHER Knowing existing and potential weather conditions is very important for a successful snow and ice control operation. Six pieces of information are especially valuable: 1. Start of precipitation 2. Type of precipitation 3. Total precipitation expected s o 4. Expected event length 5. Wind conditions (speed, gusts, directions) 5 6. Temperature trend 0 Monitor the weather closely so that you are available and pre- pared to act early in storm situations. g, a Weather information sources 3 • Phone 511 to get road condition and travel information or visit the Web: www.511mn.org. �n • Talk to neighboring agencies and share information on conditions. • Subscribe to a value -added meteorological service (VAMS). These are useful for viewing weather forecasts. • Check the National Weather Service. • Check all available weather sources. _, _ . zi PAVEMENT TEMPERATURE Most weather stations measure temperature and other con- ditions 30 feet above ground, which means these conditions Pavement can differ substantially from pavement temperatures. Thus, temperatures can use the pavement temperature —not the air temperature —to be substantiall o y . determine your application rate. lower or a higher than air ° E. You'll notice changes in pavement temperature first on bridge emperatures . decks; pavement temperatures will also be lower in shady ar- . a eas. a a Measuring with sensors or RWIS There are two ways to measure pavement temperatures: O. with sensors or with the Road Weather Information System (RWIS). 1 C0 n 52 Basic Concepts Sensors can be hand -held or truck- mounted. Hand -held in- frared laser sensors are pointed at the pavement to get a pave- ment or surface temperature while your vehicle is stopped or moving slowly. Truck-mounted temperature sensors measure pavement or surface temperatures while your truck is moving. Ideally, ev- ery agency should own at least one truck- mounted unit. RWIS— www.rwis.dot.state.mn.us —is an Internet service provided by Mn /DOT and available to everyone. The RWIS is a predictive system that consists of a network of towers and temperature sensors embedded in state highways. If you do not have road sensors in your truck, look up the road temperature from the closest state highway on RWIS. This will give you an idea of the local road temperatures. DILUTION: THE CAUSE OF REFREEZE An ice control product will work until product dilution causes the freeze point of the brine to equal the pavement tempera- ture. At this point, the material will stop melting and you may experience refreeze if pavement temperatures are dropping. This process is Dilution of Solution. How long an application will last depends on five factors: pavement temperature, application rate, precipitation, begin- ning concentration, and chemical type. These factors explain why one application rate will not fit all storm events. 2 53 0 0 CD a Before the Winter Take some time before the season to plan your routes and learn the plowing policies. A little planning up -front can help you do a more efficient job in keeping the roads safe. POLICIES )y m • Make sure you have a plowing policy and meet to discuss Using less salt it. Your level of service may be based on average daily traf- doesn't have to a fic, environmental concerns, safety, mobility, economics, reduce safety, but and other factors. it does protect our • Inform your citizens of policies. lakes. O • Learn to record what and how much you apply on each shift. Be prepared to analyze and make adjustments to st your process based on what you learn. PLAN YOUR ROUTES te n, • During the fall, inspect and make sure ditches, culverts, and surfaces are free from obstructions and ready for the spring melt. ° 3 • Remove potential snow traps, such as tall grasses, that will catch and accumulate snow. • Drive the assigned routes prior to winter to identify critical cro areas and find the most efficient way to cover the routes. a a a- • Inventory all the areas prone to drifting and have a plan to manage them. • Know your routes. Plan which way you will start. • Be flexible. Conditions could change the way you plow O your route. d o y co D n CO lar N m CD g 3 54 Before the Winter CALIBRATE YOUR EQUIPMENT Calibration is an essential procedure to measure the pounds All good programs of salt and sand applied to the roadway at various auger set - irc!ude calibraion, tings in relation to truck speed. No matter how sophisticated or simplified your operations, always calibrate yearly. • Because spreaders vary, calibrate each truck. Re- calibra- tion is required if changes are made to the hydraulic sys- tem, if the augers have extensive wear or are resurfaced or replaced, or a different material is used. • Follow the manufacturer's guidelines for calibration, and If you don contact the manufacturer for training. For manual sander calibrate your controls, refer to instructions at www.mnitap.umn.edu sander the /publications or see the insert in the pocket of this hand- application book rates MI rot be • Calibrate separately for salt /sand mix vs. salt or sand only. acairai • Remember: The auger plate must be in place during cali- bration. You are not calibrating the truck properly if the material is gravity- flowing. • Place the chart in your truck and check it to see how much material will be applied at each setting, or ask your super- visor. 4 55 m n m G Before the Storm ANTI -ICING Anti-icing is often the most cost - effective and environmental- ly safe practice in certain winter road maintenance situations. You should consider heading in this direction. Anti- icing —a proactive approach— should be first in a series of strategies for most winter storms. By applying chemical _ freezing - point- depressant materials before a storm, you can prevent snow and ice from bonding to the pavement. Anti-icing requires about / the material of deicing at 'Ao the overall cost, making it the least expensive option for improv- ing traffic safety. Anti-icing is effective and cost - efficient when used correctly and approached with realistic expectations. 3 Guidelines for anti-icing nes • Anti -icing is often effective for heavy frosts. • Anti-icing works best when combined with accurate road Anti can weather information. reduce airborne • Early application is particularly important for frost or light dust and salt freezing drizzle. particulates. • Liquids are the most efficient and may be applied days in advance of an event. • Pretreated salts will work at lower applications (lowest . possible setting, less than 100 lbs/two-lane mile) closer to c the expected event. • See the Application Rate Guidelines on page 16 of this field handbook. o d What to do n in 0 d • Apply only with stream nozzles to maintain some bare o a pavement between sprayed areas to reduce slipperiness. Fan spray is not recommended. • Schedule applications on bridge decks and critical areas if a temperature and conditions could produce frost or black ice. • Consider spot - applications on hills, curves, and intersec- W tions if predicted conditions warrant. • Use appropriate chemical for your pavement temperature range. See the chart on page 19 of this field handbook. 5 a 56 Before the Storm »s • Apply an anti-ice product during non- rush -hour traffic pe- riods. Use wisely. • When frost on the shoulder starts to move into the travel Chlorides can lanes, reapply anti-icing product. increase the salinity of soil, which can lead to What not to do compaction and • Don't anti -ice under blowing conditions, in areas prone to erosion, drifting, and anywhere else you would refrain from using salt. Be aware of areas that are prone to wind issues. • Reapplication isn't always necessary if there is still a re- sidual. The residual effect can remain for up to five days after application if precipitation or traffic wear -off does not dilute the initial application. • Remember that the surface can refreeze when precipita- tion or moisture in the air dilutes the chemical. • Don't apply MgC1 or CaC1 to a warm road (above 28° F pavement temperature). It can become slippery and cause crashes! • Don't apply before predicted rain. • For the first application or after a prolonged dry spell, ap- ply liquids at half the rate (not half the concentration). On dry roads, liquids tend to mix with oil from vehicles and cause slippery conditions. • Don't apply too much or the roadway may become slip- pery. Less is better. Always follow application recommen- dations. Equipment • Anti-icing unit, i.e., transport vehicle with tank. • Fan spray is not recommended. 6 57 m F, • Before the Storm PRETREATING AND PREWETTING SALT AND SAND Dry material bounces or blows off the road, so everyone should If must use be either pretreating or prewetting dry material. Liquids also dry material, follow • increase salt's effectiveness by jump - starting the melting pro- best practices to cess. Depending on the liquid used, it can lower salt's effective educe ounce and scatter working temperature. a Because pretreating and prewetting cause material to stick to the road, 20 to 30 percent less material is used — saving money and reducing environmental impacts. Guidelines for pretreating >cgs Pretreating is mixing a liquid into the stockpile of salt or sand before it is applied. Unlike prewetting, it does not require Chemicals o equipment changes and requires no new capital investment leaching from for equipment. You can also switch from dry application to a stockpile into wet application immediately —just turn down the application groundwater is a rate. common problem. Salt stockpile • Treat the salt stockpile with a liquid deicing chemical. It may be purchased pretreated or mixed on site by the ven- C dor. • When treating the stockpile at the shop, apply at 6 to 10 gallons /ton. • Because leach risk at a stockpile is increased, store it cov- ered on an impervious pad. aa s Sand stockpile • Pretreat the stockpile to keep it flowable. • Apply to stockpile at 4 to 6 gallons of salt brine /ton sand. o • Store the stockpile under cover. d as �d a a g. CD sa m 0 CD 7 m 58 winfa Guidelines for prewetting Apply wisely. We Prewetting is adding a liquid to the salt as it is being applied — will never have a either at the spinner or through a soaker pipe in the auger chance to recover box — help it stick to the road better. Although prewetting the chlorides requires some equipment changes, it provides flexibility to applied. switch the chemical makeup depending on conditions. • Salt brine, calcium, magnesium chlorides, and acetates may be used as prewetting agents. • The optimal application rate is 8 to 14 gallons /ton for salt brine. • Prewetting with other chemicals at the spinner can help reduce the application rate. • Below 15° F, salt brine is less effective than other liquids and may freeze hoses and valves. • Salt brine should be mixed at 23.3,. 8 59 m 0 0 a During the Storm CD DEICING nek Deicing is a reactive operation in which a deicer is applied to the top of an accumulation of snow, ice, or frost that is already Use cautiously. bonded to the pavement surface. Deicing generally costs more Many chemicals than anti-icing in materials, time, equipment, and environ- contain trace mental damage. metals including cyanide, arsenic, , lead, and mercury. Removing ice that has already bonded to the pavement can be difficult, and removing it mechanically can damage equip- a ment and roads. Generally, enough ice must be melted chem- ically to break the bond between the ice and the pavement, which requires larger quantities of chemical than anti- icing. • Use an appropriate amount of salt. Most oversalting can The coal is not to be prevented by using calibrated, speed - synchronized We everything. spreaders and good judgment in selecting application Tre goal is to rates and truck speed. penetrate thro gh • It is not necessary to melt all the snow or ice on the road the ice and snow with salt. This is an overuse of materials. Apply just enough and break the st to loosen the bond between the road and the ice so it can cord so the be plowed off. pavement car be d • See the Application Rate Guidelines on pages 17 -18 of this plowed . handbook. • Dilution of Solution (see page 2) also applies to deicing. a o gi d d 2 . n m o 0 , • = o o. W = = 0 a o � • ' • o 9 1 o. 60 During the Storm USING ABRASIVES »R Use winter sand and other abrasives when temperatures are Winter abrasives too cold for deicing chemicals to be effective. But be aware that use has been sand does not melt anything. It provides temporary traction, documented as and only when it is on top. Sand also clogs sewers, ditches, and an air pollution streams. As a result, avoid sand use as much as possible. concern. A salt /sand mix is generally not recommended. Salt reduces the effectiveness of sand, and sand reduces the effectiveness of salt. However, a salt /sand mix may be helpful in limited situations such as a long freezing rain event where the salt is washed away quickly. A 25 to 50 percent sand /salt mix has been documented as effective in increasing friction by stick- ing the sand to the surface, like sandpaper. • Use abrasives in slow - moving traffic areas such as inter- sections and curves. • If your purpose is melting, use salt only. I you LSO a 50/50 • Salt is ineffective in cold weather, so use sand or an alter - salt /sand mix, native chemical. you're generally • Sand is not cheap when you consider the handling, clean - either half right or up, and disposal costs. half wrcng. Using a • Sweep up sand frequently, after each event if feasible. salt /sand mix leaas la overapplication ct both materials, STANDARD PRACTICES • Know the pavement temperatures and trends to help you use the right application at the right time. Generally use less chemical when temperatures are rising and more when they are falling. • Don't apply dry salt (sodium chloride) at below 20° F pave- ment temperature. It will not melt fast enough to help and it will blow off the road into the ditch. • Below 20° F, switch to other tools like CaCl and MgCl at curves, hills, and intersections to obtain maximum melt- ing. If unavailable, use sand for traction. neas • Adjust your spinner speed to the lowest setting possible, Sand that washes except at intersections. into a stream • Drive at the slowest possible speed -17 to 25 mph— slight- or lake may ly higher if prewetting. smother some • Don't let the traffic dictate your speed. Keep it slow to keep small aquatic material on the road. organisms. • Apply deicers in the center of the road or high side of the curve. 10 61 ca n During the Storm • Set spinners lower to the ground to reduce bounce and nob, scatter • Turn off auger when stopped, even briefly. Never use calcium te chloride to open Loading /hauling drains — tt is • Set up and load on a level surface wherever possible. extremely toxic to aquatic systems. • Maintain loading area. Keep it clear and smooth. • Don't overload. Avoid spilling on units. • Remove loose material from the exterior of the dump a body. • Watch for co- workers /pedestrians in or near the loading area. 3 Effective use of plows Plow to remove snow and loose ice before deicing applica- tions. If snow accumulates before or after applications, plow- When slush begins ing directly before your next application will minimize prod- to stiffen and uct dilution. kicks to the rear • Plow first before applying deicers to avoid dilution of the from vehicle tires. salt. its lime to plow • Coordinate plowing activities to eliminate windrows at and then reapply intersections and prevent plowing off another operator's chemical. material. 3 • Never plow or blow snow over a bridge into the water or onto traffic below. • Remove snow from roads as quickly as possible to reduce a compaction; use of underbody blades helps remove com- a pacted or slushy snow. • Make use of carbide plow blade edges. „ • Adjust blade angle to maximize cutting efficiency or snow throwing capabilities. O 01 la) Public safety/operator safety • Perform your required CDL pre- and post -trip inspec- o a tions. • Make sure you're mentally and physically prepared to Allebk drive. a m 5Q • Obey traffic laws. Use the seat belt. Clean lights and win- Once chlorides m dows frequently. enter the ground or • Flow with traffic as much as possible. Avoid sudden moves. surface water, they ffi Be alert to all surroundings. never go away. • Demonstrate courtesy toward other drivers and pedestri- ans. 11 62 During the Storm • Be aware of spinner discharge at all times. • Avoid pushing snow over bridge rails and onto roads be- Make sure a low shield is in place • Be alert to hazards such as downed power poles, stop to control the lights, overhead structures, power lines, etc. application or you'll • Know the height of your truck box. Raise box only to move overapply salt material to the back of the box. When raising the box, be certain no overhead obstacles are present. • Be aware of changing braking abilities from a loaded box to an empty one. • Keep others informed of changing conditions. • Assist /report stranded motorists as necessary. Snow loud Be aware of wind conditions and potential problems. Snow clouds can form during any plowing operation. A very slight snow cloud can temporarily block out any lighting configura- tion and increase chances of being hit from the rear. • Reduce your speed to minimize snow clouds. • Don't plow just to plow. If plowing (shoulder) isn't neces- sary when the wind is blowing, don't do it 12 63 0 0 After the Storm After the storm, when snow and ice control operations have ended, evaluate what was done, how well it worked, and what could be changed to improve operations. • Accurately record your material use at the end of your shift (see below). • Attend a post -storm meeting in the shop to evaluate your operations. • Look for opportunities to try new and improved practices. s • Clean and check all equipment. • Report any hazards such as low - hanging branches, raised utilities, snow accumulation on bridges, or other potential B . problems. • At the end of the season, dean and maintain the truck, tanks, brine - making systems, and pumps according to manufacturer specifications. • Place all piles on an impervious pad and cover them. This includes salt and salt /sand mixes. STANDARD PRACTICES Documenting and charting Good documentation helps you use less material, reduce costs P Y vou can't manage and environmental impacts, and run a more effective snow what you don't and ice control program. Unless you document and chart, you measure. so can't measure what you are doing. • Track your material use. • Understand the storm conditions and the target level of service for each route. pek. d a • Ref ne your procedures and material use based on obser- 2 Some fish species vations. are affected by o a • Share observations to improve operations and learn from impaired water, each other. which is equivalent n • Use forms like those shown in the appendix of this field to about 1 to 1.5 . handbook to record and track your work and observa- tablespoons of lions. salt in 5 gallons of • Complete forms at the end of your shift. water. • Turn in documentation forms to your supervisor. 13 64 After the Storm Fine - tuning your program Calibrate Yearly 0 Use Application Rate Guidelines (pages 15-18) and Best Practices V Check Weather and C1 7� Pavement Conditions 1� Track and v Evaluate Treat Adjust Rates and Methods 14 65 m 0 0 a Application Rate Guidelines st Develop your own application rates using the guidelines on pages 16 -18 as a starting point and modify them incremental- Salt spray ly over time to fit your needs. You can summarize information damages roadside FE gathered from your truck logs into application rates for your area. Be aware, though, that sample rate charts vary greatly vegetation. from one area to another, and most are very high. Make it a e goal to reduce application rates while keeping our roads safe. a You can reduce rates by following anti-icing and other strate- gies covered in this field handbook S- e .3 GUIDELINES FOR DETERMINING APPLICATION RATES • Sand /salt mix isn't advised but may help in some situa- tions such as freezing rain. • Always plow before applying chemical. For reapplication, start with the lowest rate in the range. • High traffic volume will work salt into the snow and aid in melting —so use a lower rate. a • Higher traffic speeds will blow salt off the road and hinder melting —so increase use of prewetted materials. • Use sand for short -term traction only. It will never melt anything. • For application on a single lane, cut rates in half. For an 18- foot -wide road, use 3+ of the listed rate (Le., multiply rate by 0.75). • It is usually not cost - efficient to apply salt (sodium chlo- @ ride) at pavement temperatures below 15° F. . r. n d o H o o gt co . m a � m � 6 15 66 Application Rate Guidelines Anti -icing Application Rate Guidelines These guidelines are a starting point. Reduce or increase rates incremen- tally based on your experience. Gallons /Lane Mile Condition MgCI, Salt Brine Other Products 1. Regularly scheduled 15 -25 20 -40 Follow applications manufacturers' 2. Prior to frost or black 15 — 25 20 — 40 recommendations. ice event 3. Prior to light or 15 — 25 20 — 50 moderate snow Pounds of Ice Melted Per Pound of Salt Pavement Temp. °F One Pound of Salt Melt Times (NaCI) melts 30 46.3 Ibs of ice 5 min. 25 14.4 Ibs of ice 10 min. 20 8.6 Ibs of ice 20 min. 15 6.3 Ibs of ice 1 hour 10 4.9 Ibs of ice Dry salt is ineffective and will 5 4.1 Ibs of ice blow away before it melts anything. 0 3.7 Ibs of ice -6 3.2 Ibs of ice It is not cost - efficient to apply salt (sodium chloride) at pavement temperatures less than 15° F. 16 67 m Application Rate Guidelines y Deicing Application Rate Guidelines 2t of pavement (typical two -lane road) These rates are not fixed values, but rather the middle of a range to be selected and adjusted CD by an agency according to its local conditions and experience. ° a S CD Lbs /two -lane mile g Pavement Weather Maintenance Salt Salt Dry Salt' Winter Sand Temp. ( Condition Actions Prewetted/ Prewetted/ (abrasives) and Trend Pretreated Pretreated m (jl) With Salt With Other a Brine Blends re >30° 7 Snow Plow, treat 80 70 100* Not co intersections recommended only 2 Frz. rain Apply chemical 80 -160 70 -140 100 — 200* Not recommended o 30 °l Snow Plow &apply 80 -160 70 -140 100 -200* Not chemical ecommended ° 5 Frz. rain Apply chemical 150 -200 130 -180 180 — 240* Not h recommended 25 -30° j Snow Plow &apply 120 -160 100 -140 150 -200* Not chemical recommended Frz. rain Apply chemical 150 -200 130 -180 180 — 240* Not x recommended 25 -30 ° l Snow Plow &apply 120 -160 100 -140 150 -200* Not chemical recommended o Frz. rain Apply chemical 160 — 240 140 -210 200 — 300* 400 3 20 -25 ° Snow or Plow & apply 160 -240 140 -210 200 -300* 400 frz. rain chemical 20 -25 °l Snow Plow &apply 200 -280 175 -250 250 -350* Not chemical recommended Frz. rain Apply chemical 240 - 320 210 -280 300 — 400* _400 15 -20 °j Snow Plow &apply 200 -280 175 -250 250 -350* Not chemical recommended ......................... Frz. rain Apply chemical 240 -320 210 -280 300 — 400* 400 15 -20 °l Snow or Plow & apply 240 -320 210 -280 300 -400* 500 for frz. rain d Frz. ram chemical -. 2. 0to15 °jl Snow Plow, treat Not 300 -400 Not 500 -750 spot g N with blends. recommended recommended treat as needed ti a sand hazardous — areas <0° Snow Plow, treat Not 400 — 600** Not 500 -750 spot g 0 , with blends, recommended recommended treat as needed sand hazardous areas cc *Dry salt is not recommended. It is likely to blow off the road before it melts ice. 0 3 * *A blend of 6 — 8 gal /ton MgCI, or CaCI, added to NaCI can melt ice as low as -10'. g cg 17 4 68 Application Rate Guidelines How to use the table onpagel7: 1. Select the row with the appropriate pavement temperature, temperature trend, and weather conditions. 2. Select the column that has the type of material you are us- ing. 3. Find the box where the row and columns intersect to find the application rate. These rates are not fixed values, but rather the middle of a range to be selected and adjusted by your agency according to your local conditions and experi- ence. 4. Compare those values to the calibration chart for your truck. 5. Dial the correct setting for the rate indicated on the Applica- tion Rate Guidelines. 6. If you are not treating a 24- foot -wide road (typical two -lane road), adjust the rate as follows: for application on a single lane, cut rates in half. For an 18- foot -wide road, use 3 A of the listed rate (Le., multiply rate by 0.75). 18 69 m c " 0 0 0 Materials and Quality Control a^ Chemical Melting Temperatures Multiple products can be used in a snow and ice control program. This chart helps you choose the correct product and apply it at the correct times. Lowest Practical Chemical Melting Temperature Concentration *Na CI (Sodium Chloride)— Delivered as solid rock salt; 15° F 233% also can be made into a brine. The basis of most deicing ti materials. Very corrosive. Inexpensive. *MgCI, (Magnesium Chloride) — Delivered as flakes, -10 F 27 to 30% pellets, or liquid. Often used to wet NaCI crystals to increase adherence to road and reduce melting points. Corrosive. Higher cost. *CaCl (Calcium Chloride)— Delivered as flakes, -20° F 30% ti pellets, or liquid. Powerful deicer but extremely corrosive. Sometimes used incorrectly to open storm drains. Higher cost. CMA (Calcium Magnesium Acetate) — Delivered 20° F 32% as a powder, crystals, pellets. or liquid. Liquid CMA is used mainly on automated bridge deicing systems. Non- corrosive, biodegradable. Sometimes added to sodium chloride as a corrosion inhibitor. Alternative for areas where chloride use must be limited. Higher cost. KAc (Potassium Acetate) — Delivered as a liquid. Used -15° F 50% on automated bridge deicing systems. Use for anti- icing, deicing, and prewetting. Non - corrosive, biodegradable. Alternative for areas where chloride use must be limited. Higher cost. Winter Sand /Abrasives— Winter sand is sand treated Never melts — traction with brine or another blend. It is often used as an only abrasive for low- temperature conditions when chemicals are not effective. Sand provides temporary traction and only works when it is on top of the ice. *Liquid chlorides are available with corrosion inhibitors. n $W � ° I re 0- 19 a 70 Materials and Quality Control Material Conversions The following quick reference table and the formulas below will help you convert between tons and cubic yards. Weights will vary depending upon moisture content. Sand Salt Yards Tons Yards Tons 1 1.4 1 1.1 2 2.8 2 22 3 4.2 3 3.2 4 5.6 4 4.3 5 7.0 5 5.4 6 8.4 6 6.5 7 9.8 7 7.6 8 112 8 8.6 9 12.6 9 9.7 10 14.0 10 10.8 11 15.4 11 11.9 12 16.8 12 13.0 13 18.2 13 14.0 14 19.6 14 15.1 15 21.0 15 16.2 16 22.4 16 17.3 17 23.8 17 18.4 18 _25.2 18 194 19 26.6 19 20.5 20 28.0 20 21.6 1. To converttons of clean sand to cubic yards: #tons divided by 1.4 = cubic yards 2. To convert cubic yards of clean sand to tons: #cubic yards multiplied by 1.4= tons 3. To converttons of winter sand to cubic yards: #tons divided by 1.37 = cubic yards 4. To convert cubic yards of winter sand to tons: #cubic yards multiplied by 1.37 =tons 5. To converttons of straight salt to cubic yards: #tons divided by 1.08 = cubic yards 6. To convert cubic yards of straight salt to tons: *cubic yards multiplied by 1.08 = tons 20 71 Materials and Quality Control MATERIALS TESTING Test your materials to ensure that they are delivered as ordered and will perform as needed. Refer to your contract or Material Safety Data Sheet (MSDS) for specific gravity. Testing liquids s • Before unloading the tanker truck, use a clean container to sa• obtain a small sample (about 2 cups). Protect our m • Measure the specific gravity or percent saturation using a roadside hydrometer or salimeter. vegetation. • Make sure you have the correct hydrometer for your mate- Chlorides can o rial. damage vegetation a • Salt brine should have a salimeter reading of 85% or a hy- at concentrations drometer reading of 1.176, which equates to 23.3% salt in greater than 70 the brine. ppm (about 1/3 • If the specific gravity is not within specifications, don't un- teaspoon of salt in load, and notify your supervisor. 5 gallons). 3 Testing sand • Conduct a visual inspection of the material to make sure it is clean. • Note that each user has its own specifications based on available materials. Testing solid salt • Make sure someone is present to watch the load being g a dumped and observe if it is wet. a • Test salt for moisture content. You are looking for a mois- ture content of less than or equal to 1.6 %. (Check your agency's specification.) How to measure the moisture content of rock salt: • Get your supplies: an accurate scale and lh cup to 1 cup of salt taken from the pile, away from the outer edge. • Microwave on high for 1 V2 minutes, stir and repeat. • Record the information on the worksheet on page 22 and calculate % moisture. a �o Id 21 °� ii 72 Materials and Quality Control Salt Moisture Worksheet (with scale zeroed out to account for container) Date: Company: P.O. 1: Ticket 0: A. Weight of wet salt Moisture Calculations: B. Weight of dry salt C +Ax 100= %moisture C. Weight loss (A -B) Remarks: Tested by: Use the chart below to evaluate product acceptability (Example Mn /DOT specification): Percent Moisture Recommended Action D —1.6% Accept load >1.6 — 2.0% Deduct 5% from the price >2.0 — 2.5% Deduct an additional 3% in contract price for each 0.1 % of moisture content in the salt in excess of 2.0% . >2.5% Reject the load 22 73 m n m a Bibliography and Additional Resources Amsler Sr., D. E. "Are You Using the Right Amount of Ice Control Chemical ?" Salt & Highway Deicing vol. 40, no. 2, summer 2004. Blackburn, R, et al. Snow and Ice Control: Guidelines for Materials and Methods. National Cooperative Highway Research Program S Report 526, 2004. Washington, D.C.: Transportation Research 0 , Board. www.TRB.org Blackburn, R., D. Amsler, and K. Bauer. Guidelines for Snow and Ice Control. Presented at 10th AASHTO /TRB Maintenance Man- agement Conference, Duluth, MN, July 2003. www.dot.state mn.us /aashto /maintenance /files /Blackburn.ppt E„ s 3 Circuit Training and Assistance Program (CTAP). CTAP Calibra- tion Procedures Manual. 2000 -2001. www.mnitap.umn.edu /ctap Cornell Local Roads Program. Calibration Chart. CD www.clrp.cornell.edu /techassistance /calibration chart.pdf g 3 Cryotech Deicing Technology. www.cryotech.com Dow Chemical. www.dow.com c, 8 ag m a Federal Highway Administration. Manual of Practice for an Effec- tive Anti- icing Program: A Guide for Highway Winter Maintenance Personnel. 1996. www.fhwa.dotgov /reports /mopeap /eapcov.htm co Minnesota Department of Transportation z' d — Guidelines for Anti - icing. 2004 www.dot.state.mn.us /maint /research /chemical a /Guidelines for Anti -icing - Public.pdf — Mn /DOT Field Chemical Testing: Anti -icing and De -icing Liquids. www.dot.state.mn.us /maint /research /chemical /The Field Book.pdf Nixon, W.A. "Snow -How" Snow & Ice Manager, January 2004. -_ Primedia Business Magazines and Media. http://snow.grounds-mag.com 23 74 Bibliography and Additional Resources University of New Hampshire Technology Transfer Center. Man- - ualofPractice. www.t2.unh.edu /pubs /manofpractice_1.pdf Utah LTAP Center. Manual of Practice for an Effective Anti -icing Program: A Guide for Highway Winter Maintenance. www.utaht2. usu.edu TRAINING AND TECHNICAL ASSISTANCE • The Circuit Training and Assistance Program (CTAP), a joint program of Mn /DOT and the Minnesota Local Technical As- sistance Program (LTAP), brings training to your doorstep. For workshop registration, call 651- 282 -2160 or visit www. mnItap.umn.edu/ctap. • Minnesota LTAP offers a series of workshops around the state on a variety of topics. Visit www.mnitap.umn.edu or call 612- 626 -1077. • Mn /DOT Winter Maintenance Coordinator: 651- 284 -3606 OTHER WEB RESOURCES • Iowa Department of Transportation. Anti -icing Equipment Manual (with drawings for shop -made equipment). www. dot.state.ia.us/maintenance/manuals/equip/intro.htm • Minnesota Department of Transportation. Guide to Field - Testing Deicing and Anti -Icing Chemicals. www.dot.state. mn.us/maint/research/chemical/chem_evaluation_guide. pdf • Pacific Northwest Snowfighters. www.wsdotwa.gov /partners /pns /default.htm • Salt Institute. • Practical Guide for Storing and Handling Deicing Salt. www.saltinstitute.org/snowtighting • Calibration Instructions (with downloadable Excel work- sheet) www. saltinstitute .org /snowfighting /6- calib.html • Snow and Ice electronic mailing list: www.sicop.net 24 75 W ' m o 2 a a a m 5 5 a 0 o 0 0 c a , CD 3 m cn no H m O cn E o 0 03 o o a 0 �- m w j m 0 - 0 T m 0 o D w 4. V D n CD 5 a co c CD a D > D D A W N samnosey leuoplppy Imluo3 AUlen° saugapmp ue A ei6ol i was all lacy I wiols all 6uunp ulmis all mpg I ialwM all moo I sltlaauo3 alseg P ld lu pue s�eualeyy aleg uolleagddy N C O c To J U' a w C m E a m d G H T CO Y _ _ C1 CO r. 7_ ° . a i n e CO W N. ■ X m E N n y r m N U } Q a. O °c m 4 CL c+ E It W T _ m 0 K K m N CD y H y J Q Q GI o N V ts o i= 3 Pn Basic Concepts I Before the Winter Before the Storm I During the Storm After the Storm I Application Rate Materials and I Bibliography and Guidelines Quality Control Additional Resources X C H N v .. Q 0 } N Q . Q 0 w V C ▪ N A W co Y u) gt ss 7 0 C o at le S W ea d n Y U C I Y o u an r0 Y 0 Q n o o a L p ✓ co u Y to L m • 7 R U ea J N 0 v c N CL E as x +t, W 0 H 6 O Z m o ; Y J N W U F o O O J co OF Appendix Example Documentation Form For Anti -Icing Anti -icing Route Data Form Truck Station: Date: Air Temp. Pavement Temp. Relative Humidity Dew Point Sky Reason for applying: Route: Chemical: Application Time: Application Amount: Observation (1" day): Observation (After event): Observation (Before next application): Name: A -4 79 o v c y N < n w o' CO CD o' rc W 0 CO CO 2 m m 7 CD o 0 m o D a m o r m 01 Fa CD = o r m c a • m 0 0 d CD K �, s 1 a 4 C w 0 ' 0 0 o y m co of g n mc CD a u D c D D 0, a - CD CD 3 rn a K saamosayleuop!ppy �onuo� Aplent) saupap!ng I I twos a p iagy unols eyl 6uuna uums a p wojaa I 'alum ayl mpg I sldeauoa *ea pue Aydekopcpo pue sleualepv mu uopeapddy For ease of use and duplication, the following tables and forms are included in this pocket: • Application Rate Guidelines • Calibration Procedures • Salt Moisture Worksheet • Example Daily Salt /Sand Use Ticket • Example Loader Ticket • Example Documentation Form for Anti -icing • Bare Lanes Data Collection Sheet For extra copies of one or more of these inserts, please visit the Min- nesota LTAP Web site at www.mnitap.umn.edu /publications. 82 M 00 Snow and Ice Control Calibration Procedures for Spreaders Four basic steps 1. Measure the amount of sand and salt discharged in one auger revolution. 2. Count the number of auger revolutions per minute at each setting. 3. Determine the discharge rate bymultiplying the number of revolutions per minute by the amount of sand and salt discharged per revolution. 4. Multiply the discharge rate by the minutes it takes to travel one mile. Example: Speed Time to travel one mile 20 mph = 3 minutes Minutes /mile x Discharge rate /minute = lbs /mile at setting number 4 3 min. /mi. x 200 Ibs/min. = 600 lbs/mi. Step -by -step calibration procedures 1. Move the spinner out of the way and set the spinner 12. Perform steps 9 through 12 two more times, collecting a control to zero. In most situations it is not necessary to total of three samples. Record this data on the Field Col - disconnect the hydraulic hose. lection Chart. Calculate the average by adding the three 2. Set the auger control for a normal operating mode. numbers together and then dividing that total by three. 3. Clean the shaft end of the auger and place an index mark Record your calculated average pound per revolution on on it, so you can count the number of auger revolutions. the Field Collection Chart in the bold box and in column 4. Install an auger shield to gain the most accurate measure- C on the Calibration Worksheet Application Rate Chart. ment. 13. This completes the steps to collect and weigh the three 5. Place enough sand and salt in the truck to put a load on samples. the spreader. The material used for calibration should be 14. Next, count the number of auger revolutions at each set - of the same percentage mix as what you normally use on Ling of the sander. One person counts the auger revolu- the road. tions for 15 seconds at every setting while another person 6. Rev the engine to normal operating speed of at least 1500 times this procedure. Record the results on the Calibra- RPM. lion Worksheet, Application Rate Chart Column A. Mul- 7. Let the auger discharge for a few revolutions until there is tiply by 4 to get revolutions per minute (RPM) and record a steady flow of sand and salt. in Column B. 8. While the material is flowing steadily, the observer tells 15. Calculate the Discharge Rate by multiplying Column B by the collector to hold the pail under the discharge of the the Average Pounds per revolution from Column C (trans - spreader. ferred from the Field Collection Chart). 9. The observer counts aloud the revolutions of the auger. 16. Determine the Application Rate (pounds discharged per When the pail is two -thirds full, the observer gives a ver- mile) by multiplying the Discharge Rate (Column D) by bal signal and the collector removes the pail. the minutes to travel 1 mile at varying speeds as shown in 10. The observer records the number of auger revolutions on the columns labeled E. Repeat for each control setting. the Calibration Worksheet Field Collection Chart. 17. Transfer the numbers from Column E of the Applica- 11. Weigh the pail containing the sand and salt sample. lion Rate Chart to the Calibration Cab Card in the truck. Remember to deduct the weight of the pail. Record the Round off all numbers to the nearest 25 pounds. pounds for this first sample on the Field Collection Chart. 84 i Calibration Worksheet Manual spreaders • 1 Spreader Information i � .. _ ' Agency f , ; Location i i • Date Calibrated by I i l i I • Field Collection Chart ', Pounds per Pounds Auger Revolutions Revolution To determine the average: Sample #1 ? Sample A`2 ? _ } evoluton) and dvde Sample #3 ? = Total • Average pounds per revolution Record in column C below Application Rate Chart , ' f i i : Application Rate in pounds per mile A i i B C D E Control Auger Average" Discharge Rate 115 mph) 120 mph) 125 mphl 130 mph Setting Revs. /15 X 4 RPM X pounds per (35 mph) x 1.71 g Sec revolution Ohs /min) x 4.00" x 3.00 x 2.40 x 2.00 1 2 3 4 5 6 7 8 9 — 10 — - 11 'This number remains constant and is obtained through the calculation in the field collection chart **Minutes to Travel One Mile For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu/publications. 85 Deicing Application Hate Guidelines 24' of pavement (typical two -lane road) These rates are not fixed values, but rather the middle of a range to be selected and adjusted by an agency according to its local conditions and experience. Lbs/ two -lane mile Pavement Weather Maintenance Salt Salt Dry Salt* Winter Sand Temp. ( °F) Condition Actions Prewetted/ Prewetted/ (abrasives) and Trend Pretreated Pretreated (tl) With Salt With Other Brine Blends >30° t Snow Plow, treat 80 70 100* Not intersections recommended only Frz. rain Apply chemical 80 —160 70 —140 100 — 200* Not recommended 30 01 Snow Plow & apply 80 -160 70 -140 100 -200* Not chemical recommended Frz. rain Apply chemical 150 — 200 130 —180 180 —240* Not recommended 25 - 30° t Snow Plow & apply 120 —160 100 —140 150 — 200* Not chemical recommended Frz. rain Apply chemical 150 — 200 130 —180 180 — 240* Not recommended 25 -30 °1 Snow Plow & apply 120 -160 100 -140 150 -200* Not chemical recommended Frz. rain Apply chemical 160 -240 140 -210 200 -300* 400 20 - 25°1 Snow or Plow & apply 160 — 240 140 — 210 200 — 300* 400 frz. ram chemical 20 - 25° 4. Snow Plow & apply 200 — 280 175 — 250 250 — 350* Not chemical recommended Frz. rain Apply chemical 240 -320 210 -280 300 -400* 400 15 -20 ° Snow Plow &apply 200 -280 175 -250 250 -350* Not chemical recommended Frz. rain Apply chemical 240 -320 210 -280 300 -400* 400 15 -20 °1 Snow or Plow & apply 240 -320 210 -280 300 — 400* 500 for frz. rain Frz. rain chemical 0 to 15° tl Snow Plow, treat Not 300 — 400 Not 500 — 750 spot with blends, recommended recommended treat as needed sand hazardous areas <0° Snow Plow, treat Not 400 — 600** Not 500 -750 spot with blends, recommended recommended treat as needed sand hazardous areas *Dry salt is not recommended. It is likely to blow off the road before it melts ice. * *A blend of 6 —8 gal /ton MgC1 or CaCI, added to NaCI can melt ice as low as -10 °. 86 Anti -icing Application Rate Guidelines These guidelines are a starting point. Reduce or increase rates incremen- tally based on your experience. Gallons /Lane Mile Condition MgCI Salt Brine Other Products 1. Regularly scheduled 15 — 25 20 — 40 Follow applications manufacturers' 2. Prior to frost or black 15 — 25 20 — 40 recommendations. ice event 3. Prior to light or 15 -25 20 -50 moderate snow How to use the table on the opposite side of this page: 1. Select the row with the appropriate pavement temperature, temperature trend, and weather conditions. 2. Select the column that has the type of material you are using. 3. Find the box where the row and columns intersect to find the application rate. These rates are not fixed values, but rather the middle of a range to be selected and adjusted by your agency according to your local conditions and experience. 4. Compare those values to the calibration chart for your truck. 5. Dial the correct setting for the rate indicated on the Application Rate Guidelines. 6. If you are not treating a 24- foot -wide road (typical two -lane road), adjust the rate as follows: for application on a single lane, cut rates in half. For an 18- foot -wide road, use 14 of the listed rate (i.e., multiply rate by 0.75). For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www .mnitap.umn.eduipublications. 87 Salt Moisture Worksheet (with scale zeroed out to account for container) Date: Company: P.O. #: Ticket #: A. Weight ot wet salt Moisture Calculations: B. Weight of dry salt CeAx % moisture C. Weight loss (A -B) Remarks: Tested by: Use the chart below to evaluate product acceptability (Example Mn /DOT specification): Percent Moisture Recommended Action 0 —1.6% Accept load >1.6 — 2.0% Deduct 5% from the price >2.0 — 2.5% Deduct an additional 3% in contract price for each 0.1 % of moisture content in the salt in excess of 2.0% . >2.5% Reject the load For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. 88 Example Daily Salt/Sand Use Ticket Operator Shift Date Truck No. Capacity Weather Temp. Stockpile Route Yards Sand Yards Salt Yards Used Yards Returned Liquid Gallons TOTALS For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. 89 Example Loader Ticket Daily Salt/Sand Issued Operator Shift Date Loader No. Capacity of Bucket Stockpile Truck# Yards Sand Yards Salt Stockpile Truck# Yards Sand Yards Salt TOTALS For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. 90 Example Documentation Form For Anti -Icing Anti-icing Route Data Form Truck Station: Date: Air Temp. Pavement Temp. Relative Humidity Dew Point Sky Reason for applying: Route: Chemical: Application Time: Application Amount: Observation (1m day): Observation (After event): Observation (Before next application): Name: For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnftap.umn.edu /publications. 91 Bare Lanes Data Collection Sheet Event Began Event Ended Event Type Date lime Date Time (snow, rain, both, drifting) Description Route # Bare Lanes Lost Bare Lanes Regained Date Time Date Time For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. 92