HomeMy WebLinkAbout2012-08-15 CC WS Packet Work Session Agenda
August 15, 2012
1. Street Program for 2013
a. Confirm Street List for 2013
i. Peterson Trail
ii. Houle Circle
iii. Hayfield
iv. Fox Run
v. Center Street /Sumac /Ivy (Watermain paid by city - reimbursed as
connection fee)
vi. Downtown streets
b. Robin Lane /Cardinal Drive
c. Centerville Road/Downtown Infrastructure
d. Special Assessments
e. Bolt Replacement
E Schedule
2. Budget & Levy
a. Saving cost through sharing staff with other cities.
b. Equipment Replacement
c. Insurance Deductible
3. Redevelopment of 7087 20 Avenue -Old Pwks site.
4. Consider acquisition of Knabe parcel in Block 8, downtown.
5. Utility rates and structure
6. Business survey results.
7. Drainage issues
t e / z)it ie 1880 :Main Street, Lentervi(k. MN 5. 5038
'F SW- bl.2SIT ed 1857 651- 429 -3232 or R'az 651- 429 -8629
August 10, 2012
Memo to Council
Re: Agenda for Work Session
Agenda Item #1 - Street Program for 2013
At your work session, we will ask you to consider which streets to include in the capital
improvement plan for 2013. It probably goes without saying that Peterson Trail, Houle
Circle, Hayfield and Fox Run will be included as these were discussed at your last work
session. We need to discuss them briefly again along with the special assessments that
might be applicable here.
We are asking that you also consider whether the time is right to do some of the other
streets that were deferred from the 2009 Street Project. We are receiving an increasing
number of complaints about Center Street east of Dupre Road. While this was anticipated
to be done in 2015 or so, its quickly deteriorating condition coupled with favorable
financing rates make it worthy of rethought.
Robin Lane and Cardinal Drive in Royal Meadows development were also deferred in
2009. Paul has looked at these again and feels that the street condition is as good as many
streets that are included in the thin mill and overlay list. The only reason to redo the street
is to make way for the watermain construction. Staff has met with contractors to look for
other options. It may be feasible to construct the watermain in the rear yards. That would
allow the streets to be included in the rotation for mill and overlay, prolonging the life of
the street for at least ten years. At the same time we will see if the watermain and maybe
hookup of the homes. is a candidate for a Community Development Block Grant. We will
do an income survey of the residents to see if it will qualify.
The last significant area of the city needing major street improvements is downtown. If
Anoka County reconstructs Centerville Road next year, the council could consider
constructing watermain and new streets in the downtown area. We will have some cost
estimates for discussion at the meeting.
Bond Financing. We are including in the agenda packet a bond financing run, showing
how the city might finance all of the improvements that are being considered. The
structure of the financing attempts to back -load debt service in a way that allows the
2004 Improvement Project bond levies to phase out and be replaced by the new debt.
This will allow the improvements to happen without major impact on tax levies. The
financing would include the streets that had been planned for 2013 along with Center
Street and 21' Avenue north of Main. Special assessment income would carry the early
debt pmts.
Agenda Item #2 — Budget and Levy
The budget remains relatively unchanged from the draft you looked at previously. We
will ask you to look at the vehicle equipment issue and we will have some information at
the meeting for you to look at in that regard.
The insurance deductible was discussed at the last meeting and staff was directed to see if
any savings here made taking more risk worthwhile. Raising our deductible from $500 to
$1000, results in an annual savings of $2000. We can make that change and incorporate
the savings into the budget, if council wishes.
Concession stand. The city has tried running a concession stand at LaMotte Park for the
past two years. Each year has resulted in a net loss. This begs the question of whether we
can justify continuing in the future. The Lions have graciously allowed us to use the
concession stand for a share of the profit. Obviously, this has not generated even enough
to offset wear and tear on their equipment.
Agenda Item #3 — Redevelopment of 7087 20 Avenue.
We have a commercial business interested in putting a new building on the old public
works site. While I am unable to share the name of the business, I will provide details of
the proposed building and how the project might work. To be feasible, the Council would
need to consider tax increment financing or tax abatement to pay some of the
redevelopment costs, such as demolition, site fill and grading, site utilities and drainage.
Agenda Item #4 — Knabe parcel in Block 8
Several months back, the Council authorized application for a grant to acquire the Knabe
parcel and the Julie Lindsey parcel, also in Block 8, downtown. That grant application
was not successful. Mr Knabe recently put a price on the parcel and has offered it to the
City. Since the entire block is slated for redevelopment, you may want to consider buying
this relatively low cost parcel and hold it for redevelopment. The city would also incur
the cost of demolition. We do not know that cost yet. If you are interested, we should get
a cost for demolition.
Agenda Item #5 - Utility rates.
Staff has analized the utility funds to determine if a rate increase is needed. Water and
sewer funds were increased last year to make them self sufficient. Those funds can
remain at the current rates for 2013. The Storm Water Utility Fund remains under funded,
given anticipated future expenses for ditch and pond maintenance. While we are still
developing the plan for pond maintenance, staff recommends that the residential rate be
increased from $12 to $15 per quarterly billing and that the minimum charge for
commercial sites be increased from $12.50 to $15.50 and that the commercial unit rate be
increased by 6 %.
I would also like to discuss the billing frequency. Currently bills are issued quarterly.
Typical residential bills run from about $120 per quarter on up. Due the size of the bills
being generated at the current utility rates, I think that the city should move toward
monthly billing. Full implementation of the remote reading system will not happen until
the end of 2013, but we could do estimated billings for some months, until that is
complete.
Agenda Item #6 - Business Survey
I believe that the council has substantially completed the business surveys. We should
have some discussion of the results to see if there is any follow -up action required.
Agenda Item #7 - Drainange Issues
Staff will give a brief report on back -yard drainage and ditch cleaning matters.
Dallas Larson, Administrator
Preliminary
City of Centerville, Minnesota
$1,545,000.00 General Obligation Improvement Bonds, Series 2013A
(interest rates based on 8/8/12 market plus .20 %)
(AA rated / 15 -year term)
Sources & Uses
Dated 08/01/2013 1 Delivered 08/01/2013
Sources Of Funds
Par Amount of Bonds $1.545,000.00
Total Sources 51,345,000.00
Uses Of Funds
Total Underwriter's Discount (1.000'% 15,450.00
Costs of issuance 26,800.00
21st Avenue 300,000.00
Peterson Street 400,000.00
Center Street 800.000.00
Rounding Amount 2,750.00
Total Uses $1,545,000.00
2013 429 1 SINGLE PURPOSE 1 8/ 8/2012 1 12:18 PM
Northland Securities Inc.
Public Finance Pag 1
Preliminary
City of Centerville, Minnesota
$1,545,000.00 General Obligation Improvement Bonds, Series 2013A
(interest rates based on 8/8/12 market plus .20 %)
(AA rated / 15 -year term)
Debt Service Schedule
Date Principal Coupon Interest Total P +I Fiscal Total
08/01:2013 - - - - -
08/01/2014 - 32,070.00 32,070.00 -
02/01/2015 10,000.00 0-700% 16.035.00 26,035.00 58,105.00
08/01/2015 - - 16,000.00 16,000.00 -
02/01/2016 20,000.00 0.850% 16,000.00 36,000.00 52,000.00
08/01/2016 - 15,915.00 15,915.00 -
02/01/2017 20,000.00 1.000°% 15,915.00 35,915.00 51,830.00
08/01/2017 - - 15.815.00 15,815.00 -
02/01/2018 20,000.00 1.200% 15,815.00 35,815.00 51.630.00
08/01/2018 - - 15,695.00 15,695.00
02/01/2019 20,000.00 1.350% 15.695.00 35,695.00 51,390.00
08/01/2019 - - 15,560.00 15,560.00 -
02/01/2020 25,000.00 1.500% 15360.00 40,560.00 56,120.00
08/01/2020 - - 15.372.50 15.372.50 -
02/01/2021 140,000.00 1.650% 15,372.50 155,372.50 170,745.00
08/01/2021 - - 14,217.50 14 17.50 -
02/01/2022 145.000.00 1.750!'., 14,217.50 159 217.50 173,435.00
08/01/2022 - - 12,948.75 12,948.75 -
02/01/2023 150,000.00 1.900% 12,948.75 162,948.75 175,897.50
08/01/2023 - - 11,523.75 11.523.75 -
02/01/2024 155.000.00 2.000% 11,523.75 166,523.75 178.04730
08/01/2024 - - 9,973.75 9,973.75 -
02/01/2025 160,000.00 2.150% 9,973.75 169,973.75 179,947.50
08/01/2025 - - 8,253.75 8,253.75 -
02/01/2026 165,000.00 2.250% 8,253.75 173.253.75 181,507.50
08/01/2026 - - 6,397.50 6,397.50 -
02/01 /2027 170,000.00 2.350% 6.397.50 176,397.50 182,795.00
08/01/2027 - - 4,400.00 4,400.00 -
02/01 /2028 170,000.00 2.500% 4.400.00 174,400.00 178,800.00
08/01/2028 - - 2,275.00 2,275.00 -
02/01/2029 175,000.00 2.600% 2,275.00 177,275.00 179,550.00
Tonal S1,545,000.00 - S376,800.00 51.921,800.00 -
Date And Term Structure
Dated 8/01/2013
Delivery Date 8/01/2013
First Coupon Date 8/01/2014
First available call date 2/01. 2020
Call Price 100.0000000%
Yield Statistics
Bond Year Dollars 517,20750
Average Life 1 1.138 Yeats
Average Coupon 2.1897428%
Net Interest Cost (NW) 2.2795293%
True Interest Cost (TIC) 281549134
All inclusive Cost (AIC) 2.4625661%
IRS Form 8038
Net Interest Cost 2.189742854
Weighted Average Maturity 1 1.138 Yeats
Bond Yield for Arbitrage Purposes 2.1789215:4
2013 429 1 SINGLE PURPOSE 1 81212012 1 12:18 PM
Northland Securities Inc.
Public Finance Page 2
Preliminary
City of Centerville, Minnesota
$1,545,000 General Obligation Improvement Bonds, Series 2013A
(15 -year term)
Revenue vs. Debt Service
(a) (b) (c) (d) (e) (1) (9) ( (i) (1) (k)
Less: Special
Statutory 105% Less. Other Assessment Net City Share Annual Surplus Cumulative Year
Date Scheduled P +I Debt Service City Revenue Revenue (Tax Levy) / Deficit Cash Balance Year Certified Collected Tax Levy
02/01/2012 - - - - - - - -
02/01/2013 - - - - - - - 2011 2012 -
02/01/2014 - - - - - - - 2012 2013 -
02/01/2015 58,105.00 61,010.25 - 53,335.00 7,675.25 - - 2013 2014 7,680.00
02/01/2016 52,000.00 54,600.00 - 53,335.00 1,265.00 - - 2014 2015 1,270.00
02/01/2017 51,830.00 54,421.50 - 53,335.00 1,086.50 - - 2015 2016 1,090.00
02/01/2018 51,630.00 54,211.50 - 53,335.00 876.50 - - 2016 2017 880.00
02/01/2019 51,390.00 53,959.50 - 53,335.00 624.50 - 2017 2018 630.00
02/01/2020 56,120.00 58,926.00 - 53,335.00 5,591.00 - - 2018 2019 5,600.00
02/01/2021 170,745.00 179,282.25 - 53,335.00 125,947.25 - - 2019 2020 125,950.00
02/01/2022 173,435.00 182,106.75 - 53,335.00 128,771.75 - - 2020 2021 128,780.00
02/01/2023 175,897.50 184,692.38 - 53,335.00 131,357.38 - - 2021 2022 131,360.00
02/01/2024 178,047.50 186,949.88 - 53,335.00 133,614.88 - - 2022 2023 133,620.00
02/01/2025 179,947.50 188,944.88 - 53,335.00 135,609.88 - - 2023 2024 135,610.00
02/01/2026 181,507.50 190,562.88 - 53,335.00 137,247.88 - - 2024 2025 137,250.00
02/01/2027 182,795.00 191,934.75 - 53,335.00 138,599.75 - - 2025 2026 138,600.00
02/01/2028 178,800.00 187,740.00 - 53,335.00 134,405.00 - - 2026 2027 134,410.00
02/01/2029 179,550.00 188,527.50 - 53,335.00 135,192.50 - - 2027 2028 135,200.00
Total 81,921,800.00 52,017,890.00 - $800,025.00 $1,217,865.00 - $1,217,930.00
Revenue Footnotes:
(e) The special assessment revenue is based on $540,00 (35% of bond) of assessments filed in 2013 for first collection in 2014 at a rate of
5.50% over a term of fifteen years requiring equal annual installments.
21st Avenue - $300,000 assessed / Peterson Street - $80,000 assessed / Center Street - $160,000 assessed
Northland Securities
Public Finance
rage 1or1
Paul Palzer
From: Greg Burmeister
Sent: Wednesday, July 11, 2012 8:50 AM
To: Paul Palzer
Subject: Bolt Replacement
Paul,
After removing the restoration from the two low bids these are the results:
Veit Orig. Bid $65,850.00 Revised Bid $57,500.00
Olson Orig. Bid $66,241.33 Revised Bid $53,646.63
Olson Sewer is the apparent low bidder. I have shared this information with Dallas.
Greg
7/12/2012
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Draft
City of Centerville
Proposed Budget - Summery
Fiscal Year 2013
2012 Actual - %
Account Description 2010 Actual 2011 Actual 7131112 FY 2012 Budget FY 2013 Budget Change
General Fund
Revenues
Property Tax 1,651,845.55 1,696,420.74 880,818.23 1,738,800.00 1,739,600.00 0%
Special Assessments 28,090.09 20,349.68 7,815.21 14,000.00 24,500.00 75%
State Grants 1,333.00 1,333.00 686.50 1,300.00 1,300.00 0%
Licenses and Fees 32,474.81 46,386.56 14,888.80 25,400.00 30,600.00 20%
Building Inspection Permits 58,331.13 65,000.77 57,373.94 52,000.00 64,500.00 24%
Fines and Forfeits 38,027.81 27,876.47 21,429.40 33,500.00 33,500.00 0%
Police State Aid 34,627.34 32,919.00 - 35,000.00 35,000.00 0%
Fire Relief Aid 101,711.00 104,82800 4,004.00 102,000.00 102,000.00 0%
Animal Control 1,177.00 385.00 - - - N/A
Public Works / Antenna Lease 53,078.70 50,139.52 17,988.20 18,000.00 18,500.00 3%
Park and Recreation 4,130.00 13,946.35 10,868.07 2,500.00 2,30090 - 8%
Recycling 16,839.58 16,504.51 1,965.64 18,500.00 16,500.00 0%
Other 92.00 380.00 420.00 - - N/A
Interest Eamirgs 13,675.36 17,482.52 12,939.83 20,000.00 20,000.00 0%
Expenditures
General Government
Council 30,126.18 30,471.80 15,17781 31,800.00 31,50090 -1%
Administration 344 ,722.21 340,673.41 182,637.85 332,800.00 322,700.00 - 3%
Elections 6,556.03 - 352.90 8,600.00 - N/A
Planning and Zoning 1,307.10 1,646.90 925.06 2,400.00 4,200.00 75%
Auditing 15,735.00 15,000.00 15,500.00 15,500.00 16,000.00 3%
Assessing 15,429.00 15,453.00 7,811.00 16,000.00 16,000.00 0%
Law and Legal 88,223.67 93,452.77 17,893.87 75,000.00 76,000.00 1%
City Hell 18,476.29 16,249.52 6,346.98 20,800.00 19,200.00 - 8%
Total General Government 518,685.48 521,947.40 246,645.25 500,900.00 485,600.00 - 3%
Public Safety
Police Protection 889, 898.68 657,62196 385,587.93 861,000.00 676,500.00 2%
Fire Protection 214,485.00 223,700.00 65,309.50 228,500.00 230,000.00 1%
Building Inspection 148,404.77 131,705.78 84,752.27 124,300.00 117,500.00 - 5%
Civil Defense 1,505.80 1,843.30 1,004.16 1,500.00 1,500.00 0%
Animal Control 535.80 1,501.60 - 1,100.00 1,100.00 0%
Other Protection 1,044.00 1,546.00 420.00 2,000.00 2,000.00 0%
Total Public Safety 1,053,852.05 1,017,918.64 517,073.88 1,018,400.00 1,028,600.00 1%
Public Worts
Pudic Works - General 226,038.18 248,835.96 103,076.43 215,000.00 199,400.00 - 7%
Public Works - Streets 89,072.51 54,187.14 20,828.60 56,500.00 55,500.00 - 2%
Pudic Works - Parks Maintenance 67,980.09 73,88325 43,773.84 71,600.00 76,600.00 7%
Total Public Works 363,100.78 376,886.35 187,678.87 343,100.00 331,500.00 - 3%
Engineering
Engineering 8,254.28 9,176.35 3,001.14 2,500.00 2,50090 0%
Total Public Works 8,254.28 9,176.35 3,001.14 2,500.00 2,500.00 0%
Culture and Recreation
Parks and Recreation Committee 1,420.00 1,400.00 881.06 2,400.00 5,300.00 121%
Parks and Recreation Programs 9,878.83 11,304.08 3,584.57 11,000.00 11,000.00 0%
Concessions - 3,349.37 2,183.50 - - N/A
City Festival 5,829.88 5,706.80 5,198.24 5,500.00 5,500.00 0%
Total Culture end Recreation 17,128.71 21,760.03 11,625.48 18,900.00 21,800.00 15%
Economic Development
Economic Development 398.98 7,828.01 - - - N/A
Total Economic Development 398.98 7,628.01 - - - N/A
Recycling and Other
Recycling 16,639.56 16,594.51 3,519.27 16,500.00 16,500.00 0%
Total Recycling) Other 16,639.58 16,594.51 3,519.27 16,500.00 16,500.00 0%
Capital Outlay
Capital Outlay 219,008.30 48,190.05 189,000.00 191,500.00 201,80090
Total Capital Outlay 219,008.30 48,199.05 189,000.00 191,500.00 201,800.00 5%
Tax Levies
General Fund Tax Levy 1,739,600.00 1,739,600.00 0%
2005 A 70,000.00 70,000.00 0%
2009 A 215,000.00 215,000.00 0%
2011 A 244,000.00 244,000.00 0%
Unaudited - For Management Purposes Only
City of Centerville
RevenuelExpense Statement
Fiscal Year 2011 and 2012
Account Description 2011 Actual 2012 Actual Total
Concession Operation
Revenues
Concessions
R 101 - 45204 -34740 Park & Rec Concessions 2,588.45 2,098.07 4,686.52
Expenditures
Concessions
E 101 - 45204 -100 Wages and Salaries (GENERAL) 1,468.82 1,217.58 2,686.40
E 101 - 45204 -122 FICA 112.33 93.15 205.48
E 101 - 45204 -210 Operating Supplies 695.48 29.21 898.88
E 101 - 45204 -250 Merchandise Resale (GENERAL) 869.67 898.03 1,593.51
E 101 - 45204 -331 Travel Expenses 86.82 33.19 120.01
E 101 - 45204 -430 Miscellaneous 116.25 116.25 232.50
•
The amount of unallocated hours from Administration and PW staff is estimated at 20 hours annually
• The City utilized a $1,475 donation from the Lions and other individuals in order to startup operations, which is not presented in these financials
Unaudited - For Management Purposes Only
MEMO
To: Dallas Larson
From: Paul Steffel
Re: Change in policy Deductible to $1000
Per Penny Esch, with the league of Minnesota Cities Insurance Trust the
$1000 deductible would apply to any claim including liability. The
approximate premium with a $1000 deductible would be $32,060. Your
Current Premium with a $500 is $34,043.
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Dallas Larson
From: bobknabe [bobknabe @comcast.net]
Sent: Thursday, July 19, 2012 9:00 PM
To: Dallas Larson
Cc: Tom Wilharber
Subject: Property ID R23.31.22.23.0018
To: City of Centerville
From: Robert Knabe
Re: Property ID# R23.31.22.23.0018
I have just about completed emptying out my property at 7089 Centerville Rd.
You had in the past mentioned the City of Centerville would be interested in purchasing
this property but needed to know my asking price.
My asking price for the property at 7089 Centerville Rd is $20,000.00 (Twenty Thousand
Dollars)
I would like to sell to the city. Let's talk about it.
thank you,
Bob Knabe
612 - 749 -6710
bobknabe@comcast.net
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