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Home My WebLink About2012-08-22 Set Agenda w/Handouts CITY OF CENTERVILLE COUNCIL MEETING & WORK SESSION AGENDA ervitte Wednesday, August 22, 2012 Established 1857 6:30 p.m. or shortly thereafter w/Work Session following Regular Meeting OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. August 8, 2012 City Council Meeting Minutes (Pages 1 -6) 2. August 15, 2012 City Council Work Session Meeting Minutes (Pages 6a -6d) V. CONSENT AGENDA 1. City of Centerville August 9, 2012 through August 22, 2012 Claims (Check #27408 - 27425) (Pages 7 -8) & (Check #27426-27430) (Page 8a) 2. Centennial Police Department Claims through August 8, 2012 (Check #9062 -9079) (Page 9) 3. Centennial Fire District Claims through August 3, 2012 (Check #5440 -5452) (Page 11) 4. Encroachment Agreement — 7163 Brian Drive, Shed (Page 12) 5. Res. #12 -0XX — Proclamation Resolution — October Domestic Violence Awareness Month (Page 13) 6. Approval of the Centennial Lakes Fire District 2013 Budget (Pages 14 -20) 7. Approval of Increasing Policy Deductible from $500 to $1,000 (Premium Savings Approx. $2,000/Year) VI. AWARDS /PRESENTATIONS /APPEARANCES VII. OLD BUSINESS 1. Mound Trail Parking Issues (Survey Results) (Page 21) 2. Nuisance Matter - Camp - Barron's Executed Consent Decree (Pages 21a- 21g) VIII. NEW BUSINESS 1. Authorize Stantec to Perform Feasibility Study Associated With the 2013 Street Improvement Project(s) (Pages 21h -21n) 2. Authorize Replacement of Bolts for Hydrant/Valves Associated With the 2013 Street Improvement Project(s) — Olson Sewer Contractor (Page 22) 3. Res. #12 -0XX — Authorizing Repayment of Loan Between Funds (General Fund to Sewer Fund) (Page 23) 4. Approval of Agreement w /Circle Pines & Lexington to Form Regional Safety Group (Pages 24 -33) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Larson X. WORK SESSION 1. Business Service Survey XI. ADJOURNMENT *REMINDERS ** LaMotte Park — August 15 — October 12, 2012, Monday, Wednesday & Thursdays, 6:00 — 7:30 p.m. 2 & 3rd Grade Football Practice Field #1 LaMotte Park — August 13 — October 31, 2012, Monday — Thursday, 5:30 — 7:30 p.m. 7 Grade Football Practice Outfield of Baseball Field #5 Hidden Spring Park — August 18, 2012, 11:30 a.m. — 2:00 p.m. (Wedding) St. Genevieve's Annual Chicken Dinner — August 19, 2012, 11:00 a.m. 6995 Centerville Road Hidden Spring Park — August 25, 2012, 3:00 p.m. — 5:30 p.m. (Wedding) City Hall Closed in Observance of Labor Day — September 3, 2012 Planning & Zoning Commission Meeting — September 4, 2012, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — September 5, 2012, 6:30 p.m. @ Hidden Spring Park City Council Meeting — September 12, 2012, 6:30 p.m. Council Chambers Movie in the Park — September 15, 2012, Dusk, Laurie LaMotte Park (The Lorax) Skate Night — September 29, 2012, 5:30 p.m., Schwan Super Rink City Council Meeting — August 22, 2012, 6:30 p.m. Council Chambers DRAFT DRAFT DRAFT City Council 2011-08-15 6:30 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, and Ben Fehrenbacher. Also present were Mark Statz of Bonestroo & Assoc., City Attorney Kurt Glaser, Public Works Director Paul Palzer and Finance Director Mike Jeziorski. Absent at the beginning of the meeting D Love, who arrived at 8:00 p.m. The purpose of the work session was to cover a variety of agenda items: 1. Street Program for 2013. Peterson Trail, etc. Staff reviewed the list of possible street improvements for 2013. Consensus was to do a full bituminous surface removal and replacement on Peterson Trail from Main Street to Fox Run, Fox Run westerly from Peterson Trail to its terminus in the cul de sac, Houle Circle from Peterson Trail to its terminus in the cul de sac and Hayfield Road from Mill Road to Peterson Trail. Estimated assessments for these streets in the 2009 Improvement were about $4200 per lot. The current plan modifies the improvement and the estimate is now about $2500 per lot. Consensus was to move this work forward. Center Street. Staff requested that the Council consider putting Center Street on the improvement list, due to its severely deteriorated condition and the fact that it was deferred from the 2004 Improvement and again in 2009. It was proposed that watermain be installed in Center Street but paid for from the Water Fund and then reimbursed through connection fees when properties hook up to the service. Staff also suggested installing a gravity sewer line in place of the lift station that serves the street and to bid service line installation into homes to allow homeowners the option of hooking up to water with all of the costs specially assessed. The council discussed installing a trail or sidewalk along Center Street between Dupre and 20 Avenue. Paul Palzer suggested that the street lights on Center Street may be owned by the City. If that turns out to be the case, he would like to replace them with street lights owned by the utility company. It was noted that bolts on hydrants and valves, which are often severely corroded due to certain soil conditions, would be replaced in advance of the improvement. Council also discussed whether mail boxes, which will be removed during construction, should be grouped at reinstallation as required by city code. Consensus was to replace any city owned street lights with utility owned lights, but that mailboxes would be put back in their present locations. Council member Fehrenbacher suggested that the council wait until 2014 or 2015 to reconstruct Center Street. Consensus was that Center Street would be included in the street program for 2013 and that sidewalks would be included initially. They could be removed if there are significant objections during the public input stage of the process. DRAFT DRAFT DRAFT Staff reviewed a financing plan for the street projects which back -loads the principal payments on the debt, deferring principal payments until financing of the 2004 project is paid off. This would minimize the impact on annual tax levies. The Council discussed the project schedule which tentatively calls for an open house on October 3, 2012, with a formal public hearing on November 27, 2012. The possibility of a combined improvement and assessment hearing was considered. That option will be looked at subsequent to the open house. Estimated special assessments were discussed and it was noted that the next step would be to order the feasibility study by the engineer. Council member Love arrived during discussion of Center Street. Centerville Road and Downtown Streets. Staff noted that downtown area streets could be improved, if Centerville Road is reconstructed by Anoka County. The Centerville Road improvement may necessitate the installation of the trunk stormwater line that will serve the downtown area, making it possible to do street improvements there. Staff pointed out that Centerville will have a cost share for reconstructing Centerville Road, primarily for drainage, curbs and trails. Cardinal/Robin Lane. Staff reported on the Robin Lane /Cardinal Drive area, which was also deferred from the 2009 Improvement plan. This area can be served by watermain from the rear of the lots, allowing the street to remain. Paul Palzer noted that these streets are in relatively good condition and that the need to replace the street was being driven by watermain. Staff will determine if the neighborhood income levels qualify it for Community Development Block Grants. If so, a grant application may be submitted to Anoka County to serve the homes with water. Estimated cost of the watermain would be about $200,000, and service installation to all of the homes would be another $100,000. 2. Budget and Levy. Mike Jeziorski, Finance Director, reviewed the draft budget, noting that changes requested by Council have been included in the current version of the budget. Mayor Wilharber suggested a 13% reduction in Council pay in order to provide money to increase committee pay to $40 per meeting. Council discussed pay for committee members noting that committee members are generally satisfied and had not requested a pay increase. After some discussion, consensus was to leave the committee pay rates at the current levels for 2013, and that council pay remain at current rates. Staff reviewed an analysis of vehicle costs for public works which supported the case for trading vehicles after two or three years, while still under warranty. Due to the significant discounts purchasing on the State bid contracts, the cost to own a typical pickup truck could be less than $1500 per year if traded after two years. The cost to C DRAFT DRAFT DRAFT own then stabilizes at about $2400 per year until about year five when repair costs push the number even higher. The one -ton dump truck has a cost of ownership at about $3500 per year which increases after about five years with repairs. Consensus was that staff should review the equipment schedule and submit a plan to annually budget the depreciation expense in order that the trade -in cash is available when the replacement is most appropriate. Since the one -ton dump truck would require $30,000 cash with the trade, council was not inclined to replace it in 2013. It was reported that the savings in insurance premium by increasing the deductible from $500 to $1000 is about $2000 per year. Consensus was that the change should be made to a higher deductible and this action will be put on the next agenda. Council discussed the idea of sharing staff with Lexington, particularly the city administrator. The administrator in both cities will likely retire within the next few years, so a transition to sharing may be feasible. Advantages and disadvantages were discussed. While somewhat skeptical that it could actually work, the consensus was to continue discussions with Lexington. Council member Fehrenbacher pointed out that the draft budget includes $7000 for irrigation for Hidden Spring Park. He questioned whether the council might support allowing this number to be instead used to fund the shortfall in building one new volleyball court. The council was open to the idea, if Park and Rec would make such a request. 3. Redevelopment of 7087 20 Avenue. Administrator Larson reported on discussion with a potential business that would like to build a new building on the old public works site. In order for the project to work, the old building would need to be removed and the site filled to raise the elevation one to two feet. They would purchase the site, but it is proposed to use tax increment financing or tax abatement to prepare the property. The city would retain the southerly part of the site allowing another smaller site to be sold off and the city would keep a parcel under the water tower. The value of the new building is anticipated to be $800,000 to $1 million value. The site preparation costs were estimated to be about $150,000 and would take about ten years to recover through TIF. Consensus was that the project is a good one and should be aggressively pursued. 4. Consider acquisition of Knabe parcel in Block 8, downtown. Staff reported that Robert Knabe has expressed a willingness to sell his parcel downtown to the city for $20,000. Council felt that his price was way too high as compared to the assessor's market value and that the city would still need to pay the cost to remove the building. Consensus was that the city would not be interested unless the price were much lower. 5. Utility Rates and structure. Administrator Larson reviewed the list of residential utility customers showing the amounts paid compared to the city's costs including wastewater treatment charges by MCES. Using the average winter quarter to estimate DRAFT DRAFT DRAFT sewer discharges, approximately 25 accounts did not pay enough sewer charge to even pay the cost of treatment of their wastewater discharge, and approximately 314 accounts pay less than the city costs for operations and are in effect subsidized by approximately 700 customers who use less water. Larson suggested a modified rate structure where the cost of wastewater treatment by MCES is billed at a rate per thousand gallons, using the water meter reading to determine use. The city costs for the collection system would continue to be a flat rate per unit, Approximately 460 residents would see a higher bill and about 600 households would pay lower costs. For very low volume user, the savings could be around $20 per quarter and for the very highest volume users, the bill could be as much as $100 more per quarter. To account for summer irrigation where some water does not enter the sewer, the charge would be capped at the winter average use. Consensus was that the rate structure should be modified to correct what seems to be an obvious inequity. 6. Business Survey Results. Due to the late hour, Council determined to take this matter up at another work session following the next regular council meeting. 7. Drainage issues. Paul Palzer reported on the work being done on the ditch that runs parallel and north of Center Street. Part of the ditch was cleaned by a contractor. Staff rented a small backhoe and will do additional ditch cleaning over the next week. The spoil would not be hauled away at this time but would be placed at the edge of the ditch bottom. The meeting was adjourned at approximately 10:40 p.m. Dallas Larson, Administrator CITY OF CENTERVILLE 08/21/12 12:45 PM Page 1 Check Detail — August 22, 2012 - Update Check Check Date # Vender Name Comments Amount 8/22/2012 027426 CENTURY LINK 651 - 429 -4750 - PHONE SERV THRU 9 -15 -12 $121.00 8/22/2012 027426 CENTURY LINK 651 - 429 -3232 - PHONE SERV THRU 9 -15 -12 $251.18 Check Nbr 027426 CENTURY LINK $372.18 8/22/2012 027427 COMCAST HIGH SPEED INTERENT Check Nbr 027427 COMCAST $24.40 8/22/2012 027428 DELTA DENTAL SEPT. 2012 DENTAL INS. $431.15 8/22/2012 027428 DELTA DENTAL K. STEPHAN COBRA $29.20 Check Nbr 027428 DELTA DENTAL $460.35 8/22/2012 027429 MUNICIPAL /COMM. SEWER SERV VAC SUMP OLD P.W. & NEW P.W. Check Nbr 027429 MUNICIPAL /COMM. SEWER SERV $495.00 8/22/2012 027430 XCEL ENERGY 1880 MAIN ST - SERV THRU 8 -4 -12 $1,544.53 8/22/2012 027430 XCEL ENERGY 1880 MAIN ST - CITY HALL /FIRE STAT. - SERV THRU 8 -4 -12 $535.92 Check Nbr 027430 XCEL ENERGY $2,080.45 Total Checks $3,432.38 MARGOLES & MARGOLES OLES ATTORNEYS AT LAW SUITE. 223 ALAN D. MARGOLES 790 CLEVELAND AVENUE SOUTH OF COUNSEL SAINT PAU.11_, MINNESOTA 55116 CHERYL SPEETER MARGOLES RICHARD SPEETER TELEPHONE: (651) 690 -1729 FAx: (651) 690 -1114 FACSIMILE COVER LETTER Please deliver the following page (s) to NAME: KLk p R rt FAX NO. (I a) + 8 1 FROM; Alan nla Ni`-'1 DATE: bq � 1 1 IL Total number of pages - 7 including cover letter. RARD COPY WILL, WILL NOT FOLLOW BY MALL IF YOU DO NOT RECEIVE ALL OF THE PAGES, PLEASE CALL US BACK AS SOON AS POSSIBLE AT 651- 6904729. MESSAGE: 0( °Iedd N‘e)( torte P e-- C)\ c ' -il sce s-cm,e_n \ Ot ke-c11(yei n9 anc A c v The message contained in this facsimile message is attorney privileged and confidential information intended for the use of the individual or entity named above. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify us by telephone, and return the original message 1.o us at the above address via the U.S. Postal Service, CONSENT DECREE, SPECIAL ASSESSMENT AGREEMENT, WAIVER OF HEARING AND APPEAL CONSENT DECREE & AGREEMENT made this f day of August, 2012, by and between the City of Centerville, a Minnesota municipal corporation ( "City"), and Patrica R. Camp -Baron and Michael A. Baron ( "Property Owner "). RECITALS A. Property Owner is the fee owner of the following described real property, located in the City of Centerville, Anoka County, Minnesota ( "Subject Property"), at 7121 Centerville Road, Centerville, Minnesota, legally described as, LOT 4 BLOCK 9 CENTERVILLE, TOG/W S1 /2 OF LOT 5 SD BLK 9, and LOT 6 & THE N1/2 OF LOT 5 BLK 9 CENTERVILLE. B. The Subject Property contains building materials and other debris, and structures which are in disrepair, all of which is unsightly and does not does not comply with applicable law or regulation. The City considers these conditions to create a nuisance. C. The City and the Property Owner have worked together for over a year attempting to allow the Property Owner to remediate the nuisances found on the Subject Property. City Staff met with the Property Owner on 7/5/11, 8/3/11, 8/31/11, 9/14/11, 10/5/11, 10/19/11, 11/16/11, 5/21/12, and 6/11/12. During these meetings, the Property Owner promised to work towards remediation of the problems on the Subject Property. Over this period, the Property Owner was not able to remediate the problems on. the Subject Property. D. On Sane 27, 2012, Pat Camp -Baron appeared before the Centerville City Council. With her agreement, the Council passed a Resolution authorizing City Staff and the City Attorney to engage, the Property Owner in litigation to remediate the nuisance found at the Subject Property. The cost of this litigation and remediation would be assessed to the Subject Property. At Ms. Camp- Baron's request, the City stayed action on its Resolution until July 18, 2012 in order to allow the Property Owner to remediatc the nuisances found on the Subject Property. 1 -1- 2i1 E. On July 20, 2012, the nuisances on the Subject Property were not remediated. The City began litigation.. P. Now, the Property Owner seeks additional time to remediate the nuisances found on the Subject Property. They also ask the City to stay litigation in order to avoid incurring litigation expenses which would ultimately be assessed to the Subject Property. In exchange, they ask the City to enter into this Consent Decree and the other Agreements found in this document. CONSENT DECREE NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTJIES HERETO AGREE AS FOLLOWS: G. Property Owner shall remediate all the nuisances found on the Subject Property on or before September 1, 2012. H. The City Building Inspector will inspect and judge whether nuisance conditions on the Subject Property comply with City Ordinances, the State Building Code, or any other applicable law or regulation. It shall be hi.s decision, and his decision alone, which shall govern the decision as t� whether conditions on the Subject Property comply with applicable law or regulation. I. If the Building Inspector determines that the conditions on the Subject Property do not comply with applicable law and regulation by the deadline stated above, the Property Owner grants the City permission, in the form of a license, to enter the Subject Property and remediate the nuisances conditions found on the Property. This license shall last for a period of sixty -days beginning the day after the deadline stated above. This license authorizes the City to: i. remove any plants, trees, or vegetation which are noxious or specifically illegal, or remove debris, garbage, personal property, fixtures or other items which it deems to violate law or regulation, and dispose of these items as it deems fit, ii. repair, fix, rehabilitate any item or fixture which, violate law or regulation, and . which appear the attached list of 14 items; and however, iii. this license specifically excludes the City from: a. removing horse trailers, b. removing vehicles which are in working condition and otherwise stored appropriately, -2- c. removing building materials which are present on the Subject Property for the project specified by building pennit 12-042, and which are stored appropriately, or d. entering or inspecting the interior of the Property Owners' house or garage. J. On or about June 1, 2013, the City Building inspector will inspect and judge whether nuisance' conditions on the Subject Property comply with City Ordinances, the State Building Code, of any other applicable law or regulation. If the nuisance conditions reappear at that time the City }hall specify those conditions, and the Property Owner shall rerediate those conditions within thirty -days after receipt of notice. K. The Property Owner acknowledges and agrees to reimburse the City for the cost of the .remed.iation or repair, and other associated costs such as Staff time or legal fees and costs. In the event that this amount is not paid within thirty -days from the date an invoice is tendered, the Property Owner agrees that the City may apply this amount as a special assessment to the Subject Property, as set forth below. L. The Property Owner acknowledges that they grant the rights and concessions to the City herein knowing that they have certain legal rights, and agree to waive those rights upon entering into this Consent Decree and. Agreement. The Property Owner has retained independent legal counsel, Mr. Alan. D. Margoles, and has had adequate time to consult with him about their rights and the waiver of their rights. Their rights include, but are not limited to the following: i. The right to require the City to seek an Order from a court before the City is allowed to enter and/or remedi ate the Subject Property; ii. The right to require the City to specify the nature of each nuisance issue found on the Subject Property, and to ask a Court to decide whether any nuisance alleged by the City is in violation of law or regulation; and, iii. The right to require the City to follow the statutory procedure to assess a debt against the ,Subject Property. NOW, THEREFORE, IN CONSIDERATION OF '1.'Hk;IR MUTUAL COVENANTS, THE PARTIES HERETO FURTHER AGREE AS FOLLOWS: 1. The City will assess the Subject Property for the rernediation of nuisances. The final assessment shall be the actual cost of the rcmediation plus the cost of associated engineering, legal and administrative costs. The special assessment principal shall be payable in equal installments over ten years, plus four and one -half percent (4,5 %) interest on the unpaid. balance. Interest shall begin accruing as of the date these costs are adopted by the City Council. -3- 2/1 Each installment of the special assessment principal and interest will become due and payable on . the same schedule as the property taxes for the Subject Property beginning in 2013. Default by failure to pay any amount of an installment or interest when due shall cause the balance of all outstanding or remaining installments to become due and payable immediately or on- demand as the City may require. 2. The Property Owner waives any and all procedural and substantive objections to the remediation of their Property and special assessments, including, but not limited to, hearing requirements and any claims that the assessment exceeds the benefit to the Subject Property. The Property Owner waives any right to appeal pursuant to Minn. Stat. §429.081. 3. Property Owner may prepay the entire special assessment without interest if paid . in full by Octobef 1, 2013. Thereafter, prepayments together with applicable interest would be permitted as provided in State law. 4. The Owner agrees to provide to the City, at no cost to the City, the right -of -way, temporary easements or licenses to remediate the Subject Property. 5. This Agreement shall be binding upon the Property Owner and the Property Owner's successors and assigns. This Agreement or any special assessment imposed pursuant to this Agreement may be recorded against the title to the Subject Property and it shall run with the property. 6. The Property Owner agrees that for purposes of this Agreement the Subject Property shall not be subject to Minnesota. Statute Section 273.111, (also known as "Green Acres). 7. No remedy herein conferred upon or reserved to the City or other governmental agencies ate intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. The City may pursue the remedies available under this Agreement independently from the remedies available to any other entity which may attempt to take legal action against the Subject Property or the Property Owner. 8. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such -4- right and power may be exercised from time to time and as often as may be deemed expedient by the City. 9. In the event any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. 10. Whenever any default occurs and the City shall employ attorneys or incur other reasonable expenses for the collection of payments due or to become due or for the enforcement or performance or observance of any obligation or agreement on the part of the Property Owner herein contained, the Property Owners agrees that it shall, on demand therefore, pay to the City the reasonable fees of such attorneys and such other reasonable expenses so incurred by the City. 11. Except as specifically stated herein, the payment of this special assessment shall . be governed by Minnesota Statutes Chapter 429. CITY OF CENTERVILLE BY Tom Wilharber, Mayor Teresa Bender, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF The foregoing instrument was acknowledged before me this day of 20 Tom Wilharber and by Teresa Bender, the Mayor and City Clerk of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public * * * * * * * * * * * * * ** PROPERTY OWNER: BY hrt . 1 earn - e23 (- KO N) _g _ 2/� r STATE OF MINNESOTA ) JULIANNE FL FANUM ) Ss.a":'c NAY Publbuinnettota iloy commission Eores an 31 6 ems COUNTY OF /96 ) The foregoing instrument was acknowledged before me this /6 day of u .1f 20/42,...- b - Ott behalf of 1 01,1, _ "lad_ Public ]PROPERTY OVYNTR: TTS' c✓U"-J . STATE OF MTNN,ESOTA ) ) ss. COUNTY OP t r ) The foregoing instruinent was acknowledged before me this j ( day of , 20 JA, by _ on behalf of Mai+ C • N y Public gioso uviteqnd AMOK! InnNHA 'b 3NMdtlfr ' µ: vVvVVVVVINVON -6- /ty- Y Stantec Consulting Services Inc. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651) 636 -1311 Stantec August 21, 2012 Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 -9794 Re: 2013 Street and Utility Improvements City of Centerville File No.: 193801520 Dear Dallas: At your request we have prepared the following scope of services and fee proposal for engineering services related to the proposed 2013 Street Improvements. Those services include: Feasibility Phase • Preparation of a Feasibility Report (city staff to compile preliminary assessment roll) • Perform Preliminary Topographic Survey (Center St. area only) • Preparation for and attendance at a Project Open House • Preparation for and attendance at a Public Improvement Hearing Planning and Bidding Phase • Preparation of Plans and Specifications • Preparation of Permit Applications and supporting documents and calculations (permit fees to be paid by the city) • Hold Preliminary Design Meeting w /private utility operators per MN Rule 216D.04.3.c • Assistance with Bidding (publish Ad for Bid (ad costs paid by city), answer bidder questions, produce and distribute Addenda, attend Bid Opening, produce /review Bid Tab) • Preparation for and attendance at an Assessment Hearing • Preparation of Contracts Construction Phase • Preparation for and attendance at a Preconstruction Conference • Periodic support of City's Project Inspector (Greg Burmeister) during construction • Attendance at weekly construction progress meetings • Production of minor Change Orders • Staking Project Close -out Phase • Record Plan Survey Work (Utilities and Wetland /Stormwater Features) • Production of Record Plan documents 2// J N a � N 6 p U > c L Vi U ^ >. tv 3 a) a E C ° > L o a) E o .. a) c a) p o U - a a E ^ N O 7 _C n 7 y L ►� a) .� 0 0 M D1 > C c a) C _ tN N c > c U 4-• N O L N j � a) - cs x a) o 6 3 w a 3 v E a p c . ° CO - avi o m 0 E "CI o ° U a) ° uu a a) I# Z ' N cL) ` L c CL — a C o N a) C — • C 5 CY1 O N Cr) 4-,W . 0 c C o a L E a) c a o r6 v) a) 3 ° c a O _ ;, ' ° 0., �' a o c +- c a) w o c a) +, c in f0 (6 C 0 U O a) L N O . C o 2 U 0 a) L L N O 8). a; E ' 34�a)aro o >,.� , 2 a) 45 �o ' ,..;' ' - ) a o a O c ° 3 Q > n, � c C= 3 a) '� O w 3 c 3 o u a. E E a) }•; ;� N L E = L • a) a) . - L O C O 7 L ra a) }'± �+ \ ,� o t a) E U L N O l O c }' n ti L E 3 N O '5 01 O t N L E O ° 3 a) O w r L• _ Jr L >, a.+ 4 i c w C +' L L . - C }' r6 c a..+ L E L u L V) v c = a N = N L 2 t -42 v N 8 U Q j N o" ° a) • C C > O a , O U j N L ° N cn a) o a) fO O 'L° a) ° c c 1 2 ( v c c 3 112 c i rY a v} c O E i i L r° L a c O L a) N C 3 L L c ' E - '' > m - ° a c v c e + 0 t+ !i- -c ci -e a) � 1 r6 0 . ' a a 4- a) (I) r p v ro a0i - 8 ID C O U 7 7 L N C .-- E a. -0 V) U Q 7 L N C ra E N E ••-•' O. L N C r9 E N 5 - °) a te , _te a.) � -t E 0` � a a) ) - 0 a a) ) r ro o ° � - °)) O E �a)a) • • . � 10 • E � a)a) o r I x 2 O O — o r6 c o la a) r6 O rV O C E U Q) i O C r6 r6 I O a) • i 0 1_ z C r6 r6 CI" W C U- = a = E ci c o ci ci ¢ E � fa `c n 6 Q)) c v c n � E ci cn ci U) < cc s 5. Vi o E L i c% iii -°< L° _ < 3 > > ¢ 1 > > c a) a 0 . C Q) D. 0. 3 a) ex E E a EE E 4 V i O o o 2 O o O a a c• e E E o a) N N 4) • • a g Stantec Page 3 of 3 • Sidewalk • Decommissioning of Lift Station #3 • Installation of new gravity sewer • Reconnection of existing services • Removal of structure /controls Fees Based on the scope of work and scope of project outlined above, the following is a summary of our not -to- exceed fees. Our work would be billed on a monthly basis, in accordance with our Master Services Agreement and per our current rate schedule. The values in the table below would not be exceeded without a change in scope and written permission from city officials. Phase NTE Fee Feasibility $12,000 Plans /Specs, Assist Bidding* $78,000 Construction Phase $26,000 Project Close -out Phase $11,000 Total $127,000 *These fees are based on the assumption that the curb will need to be replaced in the Center Street area. If services beyond those discussed in this scope of work become necessary or if the scope of the construction project changes, we will present this information and request authorization for the additional compensation, as appropriate. Possible services which may be needed, but are not part of the current authorization are: • Easements (sketches, descriptions) • Property Iron replacement • Funding applications or additional requirements of funding agencies Sincerely, STANTEC CONSULTING SERVICES, INC. ' 2 _ Mark Statz, PE City Engineer 651 - 604 -4709 Attachments: Figures from Initial Feasibility Report 77, m AV � / Yv n 8 8 1832 1856 1682 1868 `� 1946 2ND' 1 /2 ST. < iy I ra, J 1818 X1824 v ".• (41.'7 1956 ENN ■ Gy l N 1+02-> - OM N PRA RIE ^ DRIVE � > 4v re CON •t>'E ^ 1 n AT • .. N 0"� f 5 N n N EMI \ ' ^ / I \ N - -� NOM WATER N N n / McBRl•E � ' 11 TR1ET MI ,� r ' n STEVEN A. 1810 7 •o ! X931 1937 94 1955 1 9 1677 1 1 n 1776 1764 N ilallile ^ qq W 2 BATER = • 1986 N. . r> C FA 1 (1863 O q , 1920 1926 I • 1934 1940 1946 1• D 19 1971 DONS N.T ORO ET N. 03y ni n a FO RUN n -1+515->14.75 3+25_ 40. From •' i LOOSE ND OFF ET N _ — - - _ • . - 1869 1873 1875 I ONE �+ :14 • .0B 23 24 co / n 4 �� m+ I i j185o 8 ' n SD ..� N L • ��' E. 1 - - _ - m ` 1 °' rn n n - ----_- - PARK^ 1978 1984 1.. i Ilk. m ER ' / ff • Z .� _� - • n n � ilk • •7 1977 1983 1989 1995 El i� ` 0 • wan n I n 12 e1 _�� `, S _ . 2 50 +34 >2 +98' ROTA NW n- 1 3 - >2+ 5' �FR��O N LU n n I 12 1 � � e t H AY' I f$i7 1 823 R 1 0 8 28 A) 1 835 1541 1847 Q o• $ C' RDI AL S P � �L _ ' � • w n n ',I 1970 1976 1982 1988 T. < 7165 - •.. • _ • ' n <LI • 181 1818 1824 1828 1832 184 15 0 C3 r- � 1 n - R. ` I < n ® Q , 1 1967 1977 1983 1989 119 5 N xIs' ^ I I y5 4' , I Mkt I 6 .. R S Nr G 1— sr. ROrIN ANE c SS n N L • a N I L, — ___ - ___ 1`' • 1976 1982 1988 A 1 (7 � 4 � 1813 `� uj n . R Z S t N I ROYA \/ .. .^.^•�,_.�,,, ll ` J' �! It /11� W^ * �n X I EADO' 1 1 1977 1983 19691 1995 Q / I 0-, . m a` z I PARK O ,' O D n F — PROPOSED SITWM0U5 PAIN I `$ ♦ um, PROPOSED CONCRETE SIDEWALK t N ! I , -, I551NG R 1 $ ^ EKI5WN0 BIn1MINCUS TRAIL 1'. - 12 RCP I 182' �1 1+75 ' 09 N ^ .. „,.. =SONO CONCRETE SOEWALK I - , � . -� m NUMBER OF NEW WATER SEANCES PROPOSED aD0+19- >0+75' i 17 J F 2 0->24.9r •' W } '• O 0 1 En PAR CEt NOT OURRExn.Y 3 15950 R1n1 OTT WATER J 1 45, 1832 18 1 g 1r r-. z < n ® A WA 01 TS 015/O 7N SERVICES 5 HOL • LE 0IR1FLE m r— NR 7TN MN EANCES NEW RATEI I i ^ _p B2 B1- NLL LL RECO REDDN wiN NEW , S 51 Re 10 DRNNT E CURB k DRA 1. r N1 n E 51- Fv11 DEPTH REOaN CUM SPOT REPARrs h deNNnLE `'- 1 - - -- -- - lV C7 cz- MU. DmN REOnN wn■ PM CURS mDT REPAIRS a o1Nxn1I 1 ' -1 01- 80.1 81T. R&M WITH CURB SPOT REPAIRS & DRAWEE) � w j ry0 DV- PULL TAT. MR rem 5PRNCE5 9 MANTLE � - I 71 05 ^ MI D3- 1551 MT. R&R 111114 104. SERNCTS, & DRAWEE • h Of M h n O! UN E- EDGE MILL 1 O.EIW.TY MTH CURB SPOT REPARES N 07 ASSESSMENT MU VARY I I m 1(7 GD 2 2 2 m m N MAKING NG WA SUPPLY MANAGEMENT AREA \ \l/ • I 1: ^ ^ '” 1801 1825 ^ ^ ^ - 1 r R L / WIN MU BE APPLIED ED UEU OF WATER 0 200 400 UTILITIES - SECTION 4 Scale in feet CITY OF CENTERVILLE FIGURE 6 Bonestroo 2009 STREET AND UTILITY IMPROVEMENT PROJECT N\ 61607158F000.DWG DATE:3 /26/08 COMM: 616 -07 -158 (\ PARCEL NOT CURRENTLY SERVED WITH CITY WATER / i , - - - Al- WATER MAIN EXTENSION , __` - t�1 A2- SERVICE INSTALLATION ONLY ' B1- FULL RECON WITH . SERVICES & NEW CURB / `� WM L 82- FULL RECON WITH MA, SERVICES & NO NEW CUR 2p1 3 < EA GLE 'RAIL / i e 83- FULL RECON WITH SERVICES & NO NEW CURB 1104 E. •tw• "Mob/ CO ?\ v 1 i' ME C- FULL DEPTH STREET RECON WITH NO NEW CURB 1 i i L._ ......,1 D- FULL BITUMINOUS R&R WITH DRAINTLE & NO NEW CURB ...'\ i ii ♦ 1 I E- EDGE MILL & OVERLAY ) • - NEW WATER MAIN I i i .. _ STORM SEWER CROSSING REPAIR I i , " i ,, ,i _ ,, i , ,, II Q ' • i O i ♦ , , STREET (X t • U W .____......,,/<-.\ Ii . tini - O CENTER i � • i I \ - - FAIRVIEW STREET PARTRIDGE ,,.PLACE // . \ 1 / 0 200 400 UTILITIES - SECTION 5 Scale in feet CITY OF CENTERVILLE FIGURE 7 2009 STREET AND UTILITY IMPROVEMENT PROJECT 61607158F000.DWG DATE:8 -8.07 COMM: 616-07 -158 } LL 1 \<„{) En I 2 )1 • • r.• i I in 1 1 a • 0 ct STREET 4 Lt re cs CENTER f x -••.,--_ )---,._._,,) —f i 1 1111 _ t 6 L.S. " ,.,_......... - NEW ROUTE -1 ■ ! ' ', . I ` I N 0 150 900 ATION IMPROVEMENTS Seals is fast CENTERVILLE =I 3-Ft E 11 2 EET AND UTILITY IMPROVEMENT PROJECT .LD WO DA ■1111.07 CCM 4IL- 07.159 .24 ' 1 -P *wig, 111 ----z--,441-'' F ,,, 14 ••• 00 Try ..„..7.r....a...iik ,„ /F ' l i i , -„,74..pg ' )0r 1• . ,••,ii ir e . ' i ' N . x, , i ■ • .- --... - . I ... -: . . . • - 0 _, ° i€ 17 t; ' ' . -*. P , • ,,.. .. +I, . •IL Nig .4k/abiblit R.W•011f. ' t 4.- i illile, / . ti• .ii , r ..... ,.... , ,' I P r " . '''I ' ' - 'Cita .. Ariel .s.get./. , • 4 , .. • - ,ib iir ,4„, ;\ -; ........." ..... „., 1 . .„, • . _,,,....$, . . 1 .,....„ ,..„,.,, ( ' gliiiiiM... Ill .... 4211er ''' t ' • , , • brirtyl colt. 1, ,, '.- 7 - -. . , ;;.. 1 - ."";•1 . 4 -,, ,s. ... 1 1%. L O I i . * • .,,, 1 4 4 , Or - 4 Itill 0 __,....... .,.,. ..... \ . 1. , , '-- ' t \- • 1.1r t..,,x,.. . . : - , , . 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"4” •la 4' - • 4 •,: ,,,, .1 „x-.4 ill 1M `Pe, . - _ r> mr• .. , 6 4 I .: • . \ i ''' . , l ..,"' • ,. -..„ - .: I ' ... . • 1 ' , - , -., ik, *•-• . &•?' < - • • .."414. a : .. 4 ' Y i ••• A O ‘ • w•_,L. ••‘• \ W i Ili' 1 111111H N4111 1 "-"" Par l ' .. , t• • • ' tr .. . • ° , . . - ' ` g Nik 4 4. , . 'N • lib I i .■ * • db. r • 7 , # • , e ,., W , r , no • , .. ,. . .. At . • ' A • ,,, ' . •• — * • " li' 4IP 4 ‘ At" ;,,. -.4 ,,.. 46- ' at *.' ' ' ' ■ ,- 1 ••••• ' '..... • .44 Oa; - .;■ lik • •.:.:+4- *. \ -:1- ' . _ 4---- ` 4,1 .--b. . gol . . jamodir Nregai . , . -.. , ow ...Lon . 4 • ,,,,-,,,, , 4.4.41711111r4,..121.1,11g. "111 gar r . • .1' ' 1.4 l'rr- ir , \ ti- 1 in 10 - •.* illi••• ... •••• . L . . "\-., Contours •s. , immide . 1 ja,. 1 - - 114. * Ile V ' , •1/44,..„,,,. ...- - , • - -...... Parcels , ,,L i hm i ti L :li • - le t , - • 1 1 . . ' • fie * • I Fig. 1.4 Potential BMP Locations .. Center Street kik.n " I. It ' ** i ) <all other values> • .t . • t - • c w<O> F # M Potential Pond Expansion ' d ie iirr:,..,; • 7,,N Ir „. , 4,-, - . ... 100 50 0 100 200 300 0 Potential Rain Garden Location 1, ll * 04 • b. Feet s Bonestroo I P. -t.. V:,....1 clik, 4,, ........_.,..!. .. I. I V316‘61606166Carnel.everoiects,Conterville Figurer-44 met]