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Home My WebLink About2012-08-22 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 22, 2012 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of August 22, 2012, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: Council Member Fehrenbacher STAFF: City Administrator Dallas Larson City Engineer Mark Statz (Arrive at 6:37 p.m.) Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA The Mayor reviewed the presented Set Agenda with Council. Council Member King desired to add Item #3, Building Inspection/Code Enforcement Agreement with the City of Lexington under Old Business. Motion by Council Member Paar, seconded by Council Member King, to approve the Set Agenda with the added Item #3 under Old Business. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1. August 8, 2012 City Council Meeting Minutes City of Centerville Council Meeting Minutes August 22, 2012 Motion by Council Member Love, seconded by Council Member Paar, to approve the August 8, 2012 City Council Meeting Minutes as presented. All in favor. Motion passed unanimously. 2.August 15, 2012 City Council Work Session Meeting Minutes Consensus was that the item should appear on the next Council Agenda. CONSENT AGENDA 1. City of Centerville August 9, 2012 through August 22, 2012 Claims (Check #27408-27425) & (Check #27426-27430) 2. Centennial Police Department Claims through August 8, 2012 (Check #9062- 9079) 3. Centennial Fire District Claims through August 3, 2012 (Check #5440-5452) 4. Encroachment Agreement – 7163 Brian Drive, Shed 5. Res. #12-018 – Proclamation Resolution – October Domestic Violence Awareness Month 6. Approval of the Centennial Lakes Fire District 2013 Budget 7.Approval of Increasing Policy Deductible from $500 to $1,000 (Premium Savings Approx. $2,000/Year) Motion by Council Member King, seconded by Council Member Love, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. OLD BUSINESS 1.Mound Trail Parking Issues (Survey Results) Administrator Larson reviewed the presented memorandum to Council stating that seven (7) residents believe that there is no issue, seven (7) stated that they desired permit parking only and three (3) felt that there should be parking restrictions based on hours. It was reported that the City of Lino Lakes had recently posted the cul des sac as no parking. Lengthy discussion was had regarding the language that would be utilized for signage, hours, enforcement, cost associated with posting, etc. Consensus was to place several Permit Parking Only signs on the westerly end of the street and provide residents with five (5) daytime, guest parking passes. Page 2 of 6 City of Centerville Council Meeting Minutes August 22, 2012 Motion by Council Member King, seconded by Council Member Paar to post Mound Trail with Permit Parking Only Signs on the westerly 1,000 feet of Mound Trail, with the issuance of guest parking passes to abutting property owners. All in favor. Motion carried unanimously. 2. Nuisance Matter – Camp-Barron Executed Consent Decree Attorney Glaser stated that the document before Council had been approved by the Camp- Barron’s, signed and drafted in conjunction of their attorney. Attorney Glaser stated that the agreement allows for Public Works Director Palzer to inspect the site, allows for billing and assessing costs associated with City clean up if the property owner fails to comply with the September 1, 2012 deadline and recording of the document on the deed to the property. Administrator Larson felt that Attorney Glaser protected the City’s interest very well. Discussion ensued regarding noxious vegetation and its removal, responsibility of determining building materials, appropriate burning materials, repair of the exterior of the residence and the definition of Green Acres. Motion by Council Member Love, seconded by Council Member Paar, to approve the Consent Decree as presented. All in favor. Motion Passed Unanimously. 3. Building Inspection/Code Enforcement Agreement with the City of Lexington Council Member King requested that the item be placed on the agenda for a status update. Administrator Larson reported that to date, expenditures exceed the revenue; however, it is anticipated that the program will be self-sustaining as it continues. Administrator Larson stated that the contract contains language that protects the City with options for discontinuing the services, Lexington increasing permit fees, etc. Administrator Larson stated that the City of Lexington desires to continue its working relationship with the City of Centerville, does not desire for the City of Centerville to subsidize the program, feels that the program benefits their residents and is unaware of the situation. Administrator Larson reassured Council that he would be discussing the concerns with the Administrator from Lexington and would continue to monitor the situation. VIII. NEW BUSINESS 1.Authorize Stantec to Perform Feasibility Study Associated w/the 2013 Street Improvement Project Page 3 of 6 City of Centerville Council Meeting Minutes August 22, 2012 Engineer Statz reviewed with Council the engineering work Phases for the 2013 Street and Utility Improvements and stated that the beginning phase would be the Feasibility Study which would ensure that the project is viable. Engineer Statz stated that this would include a preliminary topographic survey of Center Street, preparation and attendance at both a project open house and public hearing with a not-to-exceed cost of $12,000. Administrator Larson stated that the appraisals of properties within the proposed project area have commenced. Motion by Council Member Paar, seconded by Council Member Love, to Order a Feasibility Study for 2013 Street Improvement Project performed by Stantec in an amount not to exceed $12,000. All in favor. Motion passed unanimously. 2. Authorize Replacement of Bolts for Hydrant/Valves Associated With the 2013 Street Improvement Project(s) ~ Olson Sewer Contractor Staff requested and received two (2) proposals for the replacement of bolts on valves and hydrants in anticipation of the street project. Motion by Council Member King, seconded by Council Member Paar, to Authorize the Replacements of Bolts for Hydrant/Valves Associated w/the 2013 Street Improvement Project with Olson Sewer being the Contractor. Discussion ensued and Engineer Statz stated that the clay soil in the city has been extremely corrosive to certain metals and that the City has experienced repairs/expenditures related to failures of these bolts/valves in the past and has been aggressively replacing them. Administrator Larson stated that the 2013 Street Improvement Project would be the last area(s) within the City needing replacement. All in favor. Motion passed unanimously. 3.Res. #12-019 – Authorizing Repayment of Loan Between Funds (General Fund to Sewer Fund) Administrator explained that when the City purchased the Public Works building located at 2085 West Cedar Street, monies were utilized from the Sewer & Water Funds as a loan with an interest rate of 1.5%. It was anticipated that the funds would be paid back when th the old Public Works building, 7085 – 20 Avenue, was sold and that it would only be a short period of time before it happened. Due to the downturn in the economy, this has not happened and is unknown when it will happen. Administrator Larson stated that the General Fund had ample funding to allow for the loan payoff. At such time as a sale of the older building occurs, the General Fund would receive those revenues. Page 4 of 6 City of Centerville Council Meeting Minutes August 22, 2012 Motion by Council Member Love, seconded by Council Member Paar, to Approve Res. #12-019 – Authorizing Repayment of Loan Between Funds (General Fund to Sewer Fund) as presented. All in favor. Motion passed unanimously. 4. Approval of Agreement w/Circle Pines & Lexington to Form Regional Safety Group Administrator Larson stated that the City currently utilizes MMUA to organize the safety program and has since 2006. MMUA has provided training and documented policies. Administrator Larson stated that the current cost for this training is approximately $4,500 per year whereas the shared program would cost $1600 per year. Administrator Larson reported that the League of Minnesota Cities Insurance Trust subsidizes regional groups for half of the cost if they enter into an agreement with other cities forming consortium. Training would be moved around the member cities several times per year. Public Works Director Palzer would schedule and monitor required staffing at the meetings. Administrator Larson stated that the City will continue its own Safety Committee. Motion by Council Member Paar, seconded by Council Member King, to Approve the Agreement w/Circle Pines & Lexington to Form Regional Safety Group as presented. Council Member Love stated that he is a board member of the League of Minnesota Cities Insurance Trust and had concerns regarding his ability to vote on the matter; however, Attorney Glaser stated that it would not be a conflict of interest if Council Member Love voted. All in favor. Motion carried unanimously. IX.ANNOUNCEMENTS/UPDATES Administrator Larson reported that over the weekend there was a sewer backup caused by a plugged sewer main. The main was along the lake and some seepage did get into Centerville Lake. Administrator Larson stated that all appropriate local authorities were notified and the problem had been rectified. Mayor Wilharber stated that there was an upcoming Local Public Officials meeting scheduled for August 29, 2012 and that he would be attending. Mayor Wilharber cautioned Council to notify Staff as to there intend on attending due to the necessity to post the meeting of possible quorum. X. ADJOURNMENT Page 5 of 6 City of Centerville Council Meeting Minutes August 22, 2012 Motion by Council Member Love, seconded by Council Member Paar, to adjourn the meeting of August 22, 2012 at 7:18 p.m. All in favor. Motion passed unanimously. Transcribed by City Clerk, Teresa Bender Page 6 of 6