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Home My WebLink About2012-09-12 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING September 12, 2012 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 12, 2012 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Public Works Director/Building Official Paul Palzer Finance Director Mike Jeziorski I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:33 p.m. II. PUBLIC HEARING(S) None. III.APPROVAL OF AGENDA Mayor Wilharber requested that an item be added under New Business, Item #4 – New Business Development Prospect. Mayor Wilharber stated that Check #27471 – 27474 should be added to the agenda. Motion by Council Member Paar, seconded by Council Member Love to approved the Set Agenda as presented. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1. August 15, 2012 City Council Work Session Meeting Minutes **Tabled from Previous Meeting** City of Centerville Council Meeting Minutes September 12, 2012 Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the presented August 15, 2012 City Council Work Session Meeting Minutes. All in favor. Motion passed unanimously. 2. August 22, 2012 City Council Meeting Minutes Motion by Council Member Love, seconded by Council Member King to approve the presented August 22, 2012 City Council Meeting Minutes. Discussion: Council Member Fehrenbacher stated that he was listed as being present and absent. Council Member Fehrenbacher was absent from the meeting. A friendly amendment to the motion was made to modify the meeting minutes to reflect that Council Member Fehrenbacher was not present at the August 22, 2012 Council Meeting. Council Member Fehrenbacher abstained. Motion passed. 3. August 22, 2012 City Council Work Session Meeting Minutes Motion by Council Member Paar, seconded by Council Member King to approve the presented August 22, 2012 City Council Work Session Meeting Minutes. Council Member Fehrenbacher abstained. Motion passed. V. CONSENT AGENDA 1. City of Centerville August 23, 2012 through September 12, 2012 Claims (Check #27432-27470 & Check #27471-27474) 2. Centennial Police Department Claims through August 23, 2012 (Check #9079- 9097) 3. Centennial Fire District Claims through August 16, 2012 (Check #5458-5480) w/Check #5453-5457 Payroll 4. Res. #12-0XX – Proclamation Resolution – Constitution Week (September 17-23, 2012 5. Successful Performance Evaluation, Mr. Greg Burmeister, Lead Project Coordinator, Step 9, Grade 6 6.Mediation Services Agreement for 2013 – Not to Exceed $417 Council Member King removed Item #6 for discussion. Council Member King questioned whether mediation was offered to the residents at 7121 Centerville Road. Administrator Larson stated that there was no reason to offer this service to them because Page 2 of 7 City of Centerville Council Meeting Minutes September 12, 2012 there was no dispute regarding what had to be done, they just did not perform as promised. Council Member King withdrew his request. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the consent agenda as presented. All in favor. Motion passed unanimously. VI.AWARDS/PRESENTATIONS/APPEARANCES None. VII.OLD BUSINESS None VIII. NEW BUSINESS 1. 2013 Budget & Levy a. Res. #12-021 – Approving Proposed 2013 Budget & Preliminary Tax Levy Finance Director Jeziorski reviewed fund balances forecasted through the end of the year, anticipated fund balances for the upcoming year, the levy remaining the same for 2013 and the process for forwarding the preliminary budget information to the County for preliminary tax statements being forwarded to taxpayers in November. Administrator Larson stated that at the last work session discussions ensued regarding equipment, equipment purchases and replacement of same along with capital outlay items such as a new roof on the Public Works Building and Fire Hall, replacement of carpeting at City Hall, etc. Administrator Larson stated that these items had been taken into account within the budgeting process and that sufficient money is budgeted for 2013, but the same amount should continue each year. Director Jeziorski stated that equipment purchases/replacement and capital outlay long term planning had not been adequately funded in past years. Council Members felt that this was very encouraging and would avoid significant budget increases due to major equipment replacements. Director Jeziorski stated that the City meets the legal requirements for reserve amounts. Lengthy discussion was had regarding Market Value Homestead Credit and Local Government Aid programs. Council Members requested additional information to be provided by Director Jeziorski at their December budget hearing such as percentage of Page 3 of 7 City of Centerville Council Meeting Minutes September 12, 2012 the City’s budget being funded by residential property owners versus commercial/industrial property owners and the affect on individual households. Motion by Council Member Paar, seconded by Council Member Love to adopt Res. #12-021 – Approving Proposed 2013 Budget & Preliminary Tax Levy as presented. All in favor. Motion passed unanimously. 2. Snowplowing Policy Administrator Larson stated that the City has had a snow plowing policy for many years; however, it was time for updating the policy and procedures with the addition of a map including the plow routes with priorities. Administrator Larson stated that he had worked closely with Staff regarding the policy and it ensures safe passage to major thoroughfares with at least a plow width to commence the process and then later clearing of the entire roadway. Plowing would commence upon 2-3 inches of snowfall. Staff was also given the authority to deviate from the policy from time to time to ensure public safety. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the presented Snowplowing Policy. Discussion: Council Member Fehrenbacher requested that the presented policy be forwarded to the Police Chief and questioned whether Mr. Palzer was comfortable with the policy. Mr. Palzer concurred. All in favor. Motion passed unanimously. 3. Soil Removal – Ditch Cleaning a. L.N. Sodding, LLC - $11,000 b. Olson’s Sewer Service, Inc. - $5,022 (est.) & $1,716 Ditch Cleaning Administrator Larson reported that the work that had been completed by Staff has provided residents with ample drainage; however, spoilage has been left behind in the easements to dry and residents are dissatisfied due to the odor and nuisance of the piles. Administrator Larson stated that with the recent resignation of a public works employee and another employee out on leave the City has been unable to complete the project. It is the recommendation of Staff to hire a contractor to complete the ditch work and dispose of the spoilage. Motion by Council Member Fehrenbacher, seconded by Council Member King to award the ditch cleaning project to Olson’s Sewer Service, Inc. in an amount not to exceed $7,000. . Page 4 of 7 City of Centerville Council Meeting Minutes September 12, 2012 Discussion: Council Member Paar questioned the fund availability. Director Jeziorski stated that the Storm Fund would be utilized and that funding was available for this project. All in favor. Motion passed unanimously. 4. Business Development Prospect Administrator Larson stated that he had been in contact with a business that would be interested in a commercial site of 2-3 acres for an 11,000 square foot building allowing for future expansion to 30,000 square feet. The business stated that a neighboring community had offered a free building site for the business; however, this had yet to be confirmed. Administrator Larson stated that the City does not have property available within their new development along Commerce Drive unless two lots were utilized. Administrator Larson brought this discussion before Council to ascertain whether Council desired to offer Tax Increment Financing or other incentives to attract the business to Centerville. A potential site was discussed; however, soil borings would need to be completed to determine whether the site is viable and the site is currently not owned by the City. Consensus of the Council was to have the Administrator continue discussions with the current land owner and the potential business owner; however, support for tax increment financing would be limited to about 8 years. IX. ANNOUNCEMENTS/UPDATES Administrator Larson reported that the Anoka County Parks and Recreation Department desires to purchase a vacated business with Indian burial mounds located on the same property. Lengthy discussion was had regarding the property becoming public property and being removed from the tax rolls. However, the County is willing to provide the City with an easement for an entrance monument and a one-time payment in-lieu of removing the property from the tax roll. Consensus of the Council was not to support the proposal by Anoka County for this purchase. Administrator Larson reported that the City would begin cleanup efforts regarding the property in the downtown area shortly. A contractor, Building Official Palzer, Police Department and Attorney Glaser will all be on hand. Mayor Wilharber reported that on Tuesday, September 11, 2012 the Anoka County Commissioners had held a meeting at Centerville and he was on hand to greet them and to learn that they will be decreasing their levy for 2013. Mayor Wilharber reported that the County will be holding a meeting to discuss reconstruction of Centerville Road Page 5 of 7 City of Centerville Council Meeting Minutes September 12, 2012 (CSAH 21). Mayor Wilharber reported that the County anticipated holding an open house in November to discuss the construction with abutting property owners. Council Member King stated that the Parks and Recreation Committee had numerous questions associated with the appointment of two (2) members to the Committee making the Committee eight (8) members rather than seven (7), voting and quorum requirements. Council Member King requested that Administrator Larson speak with the Chair regarding these matters. Recess at 8:05 p.m. for a five (5) minute break prior to entering the Closed Executive Session. X. CLOSED EXECUTIVE SESSION All members of Council were present along with Administrator Larson and Attorney Glaser. 1. Labor Negotiations with Local 49’ers Administrator Larson reported that a mediation session is scheduled for the coming week and reviewed the positions of both the City and the Union members. Council provided guidance for the mediation session. XI. REOPEN REGULAR SESSION Council reopened the meeting to the public at 8:32 p.m. It was noted that the only issue of discussion during the closed portion of the meeting was labor negotiation issues. Council considered a proposed resolution setting pay and benefits for non-union Staff for 2012-2014. 1. Consider Res. #12-022 – Adjusting Compensation for Non-Bargaining Unit Employees Motion by Council Member Fehrenbacher, seconded by Council Member Love to adopt Res. #12-022 – Adjusting Compensation for Non-Bargaining Unit Employees as presented. All in favor. Motion passed unanimously. Page 6 of 7 City of Centerville Council Meeting Minutes September 12, 2012 XII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to adjourn the September 12, 2012 City Council Meeting at 8:35 p.m. All in favor. Motion passed unanimously. Council Meeting Minutes Transcribed by: Teresa Bender, City Clerk Closed Executive Session Transcribed by: Dallas Larson, City Administrator Page 7 of 7