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HomeMy WebLinkAbout2012-09-26 CC Meeting Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING September 26, 2012 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 26, 2012, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Wilharber reviewed the addition of page 9a with added Check #27496-27500. Mayor Wilharber stated that Ms. Debra Barnes, The Citizen, requested to be added Under Appearances. Motion by Council Member Love, seconded by Council Member Paar to approve the Set Agenda with the noted additions. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1.September 26, 2012 City Council Meeting & Work Session Meeting Minutes City of Centerville Council Meeting Minutes September 26, 2012 Mayor Wilharber requested that language contained in the first paragraph of the City Administrator’s Update be modified to clarify that the Indian burial grounds were located on the same parcel. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the September 26, 2012 City Council Meeting & Work Session Meeting Minutes as amended. All in favor. Motion passed unanimously . V. CONSENT AGENDA 1. City of Centerville September 13, 2012 through September 26, 2012 Claims (Check #27431-27470) & (Check #27496-27500) 2. Centennial Police Department Claims through September 13, 2012 (Check #9098- 9117) 3. Centennial Fire District Claims through September 7, 2012 (Check #5481-5507) w/Check #5453-5457 Payroll 4. Encroachment Agreement – 7185 Brian Drive ~ Fence 5. Centerville Lions Annual Haunted House – Special Event Permit Motion by Council Member Paar, seconded by Council Member King, to approve the Consent Agenda as presented. All in favor. Motion passed unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Hal Leibel, Anoka County Commissioner Jim Kordiak and Mr. John VonDeLinde, Director of Anoka County Parks ~ Proposed Sale of Parcel by Leibel to Anoka County Parks Commissioner Jim Kordiak introduced himself to Council and stated that the reason he is present this evening is that he serves in the capacity of the Chair of the County’s Parks & Recreation Committee. Commissioner Kordiak stated that it has been a long desire of the County’s to have the ability to have a facility in the southeastern quadrant of the County that would enable storage of equipment, building supplies and allow for light equipment repair and that Mr. Leibel’s existing building and property would be a suitable site. Mr. Kordiak explained that the County would be utilizing grant dollars from the Clean Water Legacy Fund to purchase the property which they felt was more cost effective than the alternative of constructing a new building within the Regional Park. Park Director VonDeLinde stated that the County understood that the City would be losing tax base if the property became public property which is tax exempt; however, the County was willing to provide the City with assurances to protection of the Indian Burial mound(s); landscaping of the lot which would include walkways, a garden area, bike Page 2 of 6 City of Centerville Council Meeting Minutes September 26, 2012 racks and seating area; paving of the driveway and parking area; provide identification signage; granting a permanent easement to the City for a welcome sign; sweeping of the Regional Parks trails through LaMotte Park and along CSAH14; maintain grass along Centerville Lake and CSAH14 trail along with a one-time payment of 1.8 times the City’s portion of the property taxes for one year (Appox. $1,400). Mr. Leibel stated that he felt that this was an opportunity to sell his property to the County who would ensure protection of the Indian Burial Mounds and esthetic improvements to the parcel being an entrance property to the City. Concerns were expressed by Council members that the property would go tax exempt. Council Member Fehrenbacher stated that while the $1,400 tax loss appears small, if calculated as a ratio to the City budget and then using that same percentage against the county budget, it would be equivalent to a loss of about $225,000, to the County. He suggested that the net present value of the loss of this income to the City would be about $50,000. Consensus of Council was that the things being offered by the County to offset the City losses was insufficient. It was agreed to continue discussions to find additional items of consideration for the sale of the property due to the loss of tax base. 2. Deb Barnes, Managing Editor, Citizen Newspaper Ms. Barnes stated that Press Publications would be offering space in its newspaper to select communities called The Lowdown. The Citizen will be offering a new section within the paper providing news and viewpoints for Centerville. Ms. Barnes stated that additional information about this offering and its cost would be forthcoming. Ms. Barnes stated that currently, the City does not communicate with the public through this media except for publications of legal notices and that it is an offering that the City may desire to consider. Mayor Wilharber stated that he had received information regarding the new offerings and would provide it to Staff for possible use in the future. Ms. Barnes stated that this may be a great avenue for the City to let residents know about road construction, plowing priorities, etc. VII. OLD BUSINESS None. Page 3 of 6 City of Centerville Council Meeting Minutes September 26, 2012 VIII. NEW BUSINESS 1. Approve Agreement with TASC for Assistance with Administering Flexible Benefit Plan – (Substitute for prior administrator AFLAC) Administrator Larson stated that the City has a number of benefit offerings for Staff including short-term and long-term disability, health insurance, a health savings plan, daycare, etc. In order to maintain pretax treatment of these benefit offerings, the city needs to carefully manage them in compliance with IRS requirements. Administrator Larson explained that the City previously had a flex-plan with AFLAC who administered the program; however, currently no employees are subscribing to their services and AFLAC will no longer provide the services to the City. Administrator Larson stated that TASC would administer a flex-plan for a monthly administration fee of $30 which was minimal. Motion by Council Member Paar, seconded by Council Member Love to approve the Agreement with TASC for Assistance with Administering Flexible Benefit Plan. All in favor. Motion passed unanimously. 2. Approval of Contract with Union Local 49, Public Works Employees Administrator Larson stated that negotiations with Local 49 representing public works employees has been ongoing for approximately eight (8) months and with recent mediation discussions an agreement has been reached. Administrator Larson stated that it was critical to reach an agreement prior to filling the vacancy for the Building Inspector/P.W. Technician position. Administrator Larson reviewed the contract modifications with Council stating that he understood that Council had offered certain amounts in certain categories but in an attempt to get this issue resolved he offered the following: a one time payment in October, 2012 for $450 rather than $500, an increase in boot allowance of $30 rather than $25 for years 2013 & 2014 and an increase in uniform allowance of $50 rather than $0 for the years 2013 & 2014. Administrator Larson stated that the above stated items would be in addition to previously authorized contract changes. Consensus of the Council was that minimal changes had been made and Staff could commence filling the current vacancy with a contract in place. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Contract with Union Local 49, Public Works Employees for 2012, 2013 & 2014 as presented. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES Page 4 of 6 City of Centerville Council Meeting Minutes September 26, 2012 1. City Administrator Larson a. Liquor License Renewal Has Started Administrator Larson stated that annual licensing has commenced for liquor, tobacco and massage establishments/providers. Administrator Larson suggested that Council consider scheduling a work session following the regular council meeting of October 10, 2012 to discuss the open house that would be held on October 3, 2012, feasibility report, cost allocations and assessments associated with the 2013 Street Improvement Project and the draft 2013 Fee Schedule. Engineer Statz reported that the final pay request associated with the trail project had been forwarded to the contractor who has a supplemental claim but with Mr. Burmeister being out of the office the consideration by the City has been delayed. Engineer Statz also reported that the completed Surface Water Management Plan had been completed and would be place on Council next agenda for consideration. Administrator Larson stated that all Council Members would be receiving a copy for review shortly. Engineer Statz stated that he and several members from Staff had met with Anoka County regarding the impending road reconstruction of CSAH21/Centerville Road. Engineer Statz stated that acquiring easements from abutting property owners has slowed the process. Lengthy discussion ensued regarding the County’s funding for the project, trail construction, proposed construction of park land by neighboring community, pedestrian safety, turn lanes and cost sharing for Centerville and Lino Lakes. Administrator Larson stated that an open house would be held in January for impacted residents and the City. Administrator Larson stated that the property cleanup for the downtown resident had commenced the previous day and that the property owners were cooperative. Administrator Larson stated that he would update Council at their next meeting regarding the issue. Council Member King stated that the Parks & Recreation Committee would be meeting on October 3, 2012 and that the regular meeting for North Metro Telecommunication Commission had been cancelled. Council Member Fehrenbacher reported that a Collaboration Meeting between the six (6) cities would be taking place the following evening. Page 5 of 6 City of Centerville Council Meeting Minutes September 26, 2012 Closed meeting to discuss purchase and/or sale of real estate. The Mayor stated that Council would be taking a 5 minute recess at 7:39 p.m. and then begin their Closed Executive Session. It was noted that when the meeting is reopened to the public, it is possible that some action could be taken by the Council. The council reopened the meeting to the public at 8:15 p.m. It was noted that the only issue discussed during the closed portion of the meeting were, real estate purchase and sale matters regarding the industrial development proposal. The motion made by Council Member Paar, seconded by Council Member Fehrenbacher to adjourn at 8:15 p.m. Motion passed unanimously. Transcribed by Staff member Teresa Bender, City Clerk Page 6 of 6