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HomeMy WebLinkAbout2006-02-08 CCCITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 8, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on February 8, 2006, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Lakso Council Member Paar (arrived at 6:37 p.m.) Council Member Terway ABSENT: None. STAFF: City Attorney Mr. Hoeft City Engineer Mr. Peterson City Administrator Mr. Larson I. CALL TO ORDER Mayor Capra called the February 8, 2006, City Council meeting to order at 6:35 p.m. II. SET AGENDA Council added the following items to the Agenda: Resolution #06-012 Acknowledging donation from Paul H. Steffel Insurance Agency; Resolution #06-013 Acknowledging th Donation from Gina Paar, Paar Design; Rezone of 6805 and 6845 - 20 Avenue; Parade Funds. Motion by Council Member Terway, seconded by Council Member Lakso to approve the Agenda as amended. All in favor. Motion carried unanimously. III. APPROVAL OF COUNCIL MINUTES 1.January 25, 2006 City Council Meeting Minutes Motion by Council Member Lakso, seconded by Council Member Lee to approve the January 25, 2006 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. IV. CONSENT AGENDA 1.City of Centerville January 29, 2006 through February 8, 2006 Claims City of Centerville Council Meeting Minutes February 8, 2006 2.Centennial Fire District Claims through February 2, 2006 Motion by Council Member Lee, seconded by Council Member Terway, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. V. AWARDS/PRESENTATIONS/APPEARANCES 1. Centennial Youth Hockey Association – Request for Funding for Schwan’s Super Rink Expansion - $16,000 Council Member Paar arrived at 6:37 p.m. Ms. Lisa Hockert and Mr. Paul Erickson appeared before Council to provide information on the Schwan’s Super Rink Expansion and their request for funds. Council Member Paar indicated that Park & Recreation met and they would like to do this but the funds are not in their budget to do so. He then said that the Resolution indicated that they are in favor of it coming out of the City’s funds. He further said that he is in favor of this and his son does skate. Council Member Paar asked whether this would restrict other communities from building an ice arena. Mr. Erickson indicated that this obligation would need to be fulfilled for the 20 years but that does not preclude them from constructing another one if they wished to do so. Council Member Lee asked for clarification as to whether the ice would be available for public skating. Mr. Erickson indicated there are three sessions and one or two more would be added with the expansion. Council Member Lee indicated that there seem to be about 60 skaters from Centerville and that is only about 2% of the population but, if the ice is open to the rest of the public, that would make this more appropriate for use of City funds. Council Member Terway asked whether there would be a resident fee and non-resident fee and asked whether the City’s contribution would mean that would be done. Mr. Erickson indicated he would be willing to go to all members of the consortium to discuss the matter and be open to considering a discount for public skating for members of the consortium. Mr. Erickson clarified that the initial payment of $16,000 is a one time payment and the potential risk comes if the hours guaranteed are not met. Council Member Terway indicated that he is in support of this and asked whether the funds are available to support this. Page 2 of 11 City of Centerville Council Meeting Minutes February 8, 2006 Motion by Council Member Lakso to table this item died due to lack of second. City Administrator Larson indicated that the funds should be available and Staff will review the budget. Council Member Lakso asked whether the other two cities are not in agreement what happens. Mr. Erickson indicated that they met a pledge to the County that they felt that they could get at least two cities to back this and he would have the obligation to find another City to contribute but he hopes that is not going to be the case. Council Member Lakso indicated that she would be interested in looking into participation. Mayor Capra indicated that the City provides services to residents in other parks and recreation areas and this would be another way to provide services to the residents. Mayor Capra asked the value of the City’s 16%. Mr. Erickson indicated that there would be a master agreement and the City can add clauses about a price break for consortium members and if the City would like windows of ice time for park and recreation activities for the City. Mayor Capra indicated she was most concerned with the 20 year commitment but she has no issue with the upfront fees. Mayor Capra indicated that she feels she needs more information and some time to discuss this with the Finance Director before making her final decision on this. Council Member Lakso indicated that as with any other amenity she needs to think about this and the funds should come out of park and recreation funds but there are no funds available. She then said she questions whether this accessory should be paid for by general funds so she would like more time to think about this. Council Member Lakso stated that Park Dedication fees are utilized for the purchase of play equipment and generally not general funds. Council Member Terway indicated that he feels there is an ever increasing need for indoor ice and he feels the risk to the City on this is minimal. Council Member Lakso indicated that she is concerned with taking this $16,000 out of general funds when the City agreed not to use general funds for the play structure at LaMotte Park. She then said that the ice sheets would be a nice amenity but she is not sure it is equitable for all residents and she is concerned about using funds for this when there are park needs in this City. Page 3 of 11 City of Centerville Council Meeting Minutes February 8, 2006 Mayor Capra indicated that this is an amenity no different than building a tot park or skate park. Council Member Lee indicated that there are financial issues with the park and recreation funds due to the purchase of the lake property and the City is working on a fund drive to fund the play structure at LaMotte Park and the City was not willing to take general funds for the play structure but this ice would have to be funded from the general fund. Mayor Capra had Staff note the amount of park dedication fees available and noted that with incoming park dedication fees the fund will continue to grow. Mayor Capra asked the timeline for this. Mr. Erickson indicated that the commitment is needed in February because the County has said that financial guarantees must be obtained or the County will withhold disbursement on the bonds issued. Mr. Erickson asked the City to pass a Resolution in support of the project contingent upon further review and final approval of the master agreement. He then said that the City could split the $16,000 into two $8,000 payments. Mayor Capra indicated that she needs information on the 16% of the 500 hours that the City would be liable for and would like the Finance Director to provide some projections and a breakdown of potential long term dollars that would be committed by this agreement. Motion by Council Member Terway, seconded by Council Member Paar, to approve support contingent upon investigating the payment structure and dividing payment into two fiscal years, further review of overall operational plan, and reaching a satisfactory master agreement. All in favor. Motion carried unanimously. Council Member Paar indicated there is support from Park and Recreation and the ice time would benefit young and old alike, those that play hockey and those that want to open skate. Council Member Paar indicated that this could be a total cost of maybe $260,000 if the City has to pay for ice over 20 years rather than $5,000,000 to build an ice arena. Council Member Terway indicated that he agrees with the concern that this is not here but this is a unique opportunity to provide ice for hockey and open skating for a very reduced fee for the City as compared to if the City would be asked to construct an ice arena. VI. PUBLIC HEARINGS Page 4 of 11 City of Centerville Council Meeting Minutes February 8, 2006 None. VII. NEW BUSINESS 1. Resolution #06-009 – Acknowledging Donation from Dead Broke Saddle Club $9,500 City Attorney Hoeft indicated that the Statute addresses that if the Council wants to receive that gift subject to the donor’s wishes it must be received by Resolution and the terms must be identified and it has to be approved by 2/3 of the Council. If the gift does not have a specific designation then the Resolution is not required by State Statute. Motion by Council Member Lee, seconded by Council Member Terway, to approve Resolution #06-009 as presented. All in favor. Motion carried unanimously. 2. Resolution #06-010 – Acknowledging Donation from Center Frame & Wheel Alignment, Inc. $50 Motion by Council Member Terway, seconded by Council Member Lakso, to approve Resolution #06-010 – Acknowledging Donation from Center Frame & Wheel Alignment, Inc. All in favor. Motion carried unanimously. 3. Resolution #06-013 – Acknowledging Donation from Paul H. Steffel Insurance Agency, Inc. - $50 Motion by Council Member Lee, seconded by Council Member Lakso, to approve Resolution #06-013 – Acknowledging Donation from Paul H. Steffel Insurance Agency, Inc. All in favor. Motion carried unanimously. 4. Resolution #06-014 – Acknowledging Donation from Gina Paar, Paar Design - $50 Motion by Council Member Terway, seconded by Council Member Paar, to approve Resolution #06-013 – Acknowledging Donation from Gina Paar, Paar Design. All in favor. Motion carried unanimously. 5.Resolution #06-011 – Transfer Funds from Parks & Recreation to the General Fund for 2004/2005 Improvements City Administrator Larson indicated that this is needed to balance the expenses and allocate them appropriately. Mayor Capra read Resolution #06-011. Page 5 of 11 City of Centerville Council Meeting Minutes February 8, 2006 Motion by Council Member Paar, seconded by Council Member Lakso, to approve Resolution #06-011 – Transfer Funds from Parks & Recreation to the General Fund for 2004/2005 Improvements. All in favor. Motion carried unanimously. rd 6. Pheasant Marsh 3 Addition – Developers Agreement City Administrator Larson indicated this matter needs to be tabled as developer approval has not been received. Motion by Council Member Lee, seconded by Council Member Terway, to table. All in favor. Motion carried unanimously. 7. Purchase of (2) Automated External Defibrillator (AED’s) from Centennial Fire District (Administrative Offices & Public Works) Not to Exceed $3,500 City Administrator Larson indicated that public buildings typically have these AED’s and most of the Staff has been trained to use them and charitable gambling funds could be used to purchase them. Motion by Council Member Lakso, seconded by Council Member Terway, to approve the purchase of two AED’s from Centennial Fire District for the Administrative Offices & Public Works not to exceed $3,500 from the charitable gambling funds. Ayes – 4, Nays – 1 (Lee) Motion carried. Council Member Lee indicated that there is rarely anyone at public works. City Administrator Larson agreed but said Staff feels it would be appropriate to have them located at both buildings. Council Member Lee indicated that the response time of officers is less than three (3) minutes and all squads have AED’s. Mayor Capra indicated that she would be fine with the purchasing of two but perhaps it should be located at the hockey rink or the ball fields. Council Member Lee indicated that he does not feel one is necessary at public works. 8.Designate Agent of Record – City Insurance Resolution #06-012 City Administrator Larson indicated that standard practice is to pay a commission through the agent but the League of Minnesota Cities gives another option and he has negotiated a flat rate and this proposal is the least costly and this provider would be paid a flat rate per year for the services requested. City Administrator Larson indicated that this is $700 per year and the City has normally paid about $3,000. Page 6 of 11 City of Centerville Council Meeting Minutes February 8, 2006 Motion by Council Member Lakso, seconded by Council Member Lee, to approve Resolution #06-012. All in favor. Motion carried unanimously. 9. Successful Performance Review – Building Inspector Joel McPherson Motion by Council Member Terway, seconded by Council Member Paar to approve advancement to Grade 5, Step 10. All in favor. Motion carried unanimously. 10. Planning and Zoning Recommendation for Rezone and Comprehensive Plan th Amendment for 6805 and 6845 20 Avenue South from B-1 to I-1, Resolution #06-015 City Administrator Larson reviewed the proposal with the Council. Mayor Capra indicated that the zoning might not be right and she would like Staff to check the zoning as she thought there was a compromise to leave a portion of it residential. City Administrator Larson indicated that Staff would look into the matter to clear up any confusion. Motion by Council Member Terway, seconded by Council Member Paar, to approve Resolution #06-015, approving the Comprehensive Plan Amendment of th 6805 and 6845 20 Avenue South to I-1. All in favor. Motion carried unanimously. Motion by Council Member Terway, seconded by Council Member Paar, to approve Ordinance #88, an Ordinance Rezoning Certain Property to Industrial. All in favor. Motion carried unanimously. 11. Parade Funds Council Member Lee asked the Council to consider setting up the funding for the parade and asked the City to handle the expenditures to prevent any illusion of inappropriate handling of funds since he is an elected official. Motion by Council Member Terway, seconded by Council Member Lakso, to authorize the City to handle the funding of the parade through normal channels for Council Member Lee as designated Parade Chair. Ayes – 4, Nays – 0. Motion carried. Council Member Lee abstained from voting. VIII. OLD BUSINESS st 1.Feasibility Study 21 Avenue Backage Road Page 7 of 11 City of Centerville Council Meeting Minutes February 8, 2006 City Engineer Peterson provided an overview of the feasibility study and outlined where the sanitary sewer would be installed. Staff suggested a work session to further discuss this matter before the next regular meeting. Council set a work session for February 15, 2006 at 6:00 p.m. 2. Legal Prosecution Services Mayor Capra indicated that there was a recommendation to the Police Commission to ask whether the cities would consider one prosecuting attorney for the Police Department to streamline costs. She then said that all cities agreed it was a good idea but there was a lot of discussion on which firm to utilize and the Police Commission has recommended utilizing the new firm. Mayor Capra asked for approval from the City to solicit Requests for Proposal from the merged firm of Glacier and Bernstein for prosecution services. Mayor Capra indicated that this affects Barna Guzy and the amounts charged for services and she would like a proposal from them for just this portion. City Attorney Hoeft indicated that he has no intention of raising his hourly rate if the prosecution is removed. He then said that he started with Centerville eight years ago and they were taken off of Circle Pines Lexington so that he did not have to make appearances on their calendar to save money on appearances since the Centerville portion was smaller. City Attorney Hoeft indicated that it made it easier to have the police department have certain dates for police department rather than by City. He then said that he knew he could not compete with those firms for those cities so now he is going to court more often for Centerville and that is probably going to cost the City more than the way it was being done. City Attorney Hoeft explained that he had asked the court staff to consolidate Centerville cases and that has resulted in 3.5 days that he did not have to go because of lumping the cases together. He then said that he reviewed it and in 2005 he averaged 24 hours per month of court time for Centerville and for the first two months of 2006 he has only averaged 16. Mayor Capra thanked the City Attorney for the efforts to streamline cases for cost savings for the City. City Attorney Hoeft indicated that their office is extremely efficient doing its prosecution due to the software that they have and the volume of cases they handle. Page 8 of 11 City of Centerville Council Meeting Minutes February 8, 2006 Motion by Council Member Lee, seconded by Council Member Lakso to request proposals for prosecution and City services from the combined firm of Glacier and Bernstein. All in favor. Motion carried unanimously. City Attorney Hoeft indicated that there is not an efficiency issue with the City services side of it. Mayor Capra indicated she would like to leave Barna Guzy in consideration. 3. St. Paul Regional Water Purchase City Administrator Larson indicated that Staff discussed making this purchase a two part option to allow for the grant application and St. Paul Water Works was comfortable with it but has asked that Staff come to the board meeting where it would be approved. Staff will be attending. Mayor Capra indicated that she had someone whose great grandfather was caretaker of the home and they have paintings and photographs. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson City Administrator Larson reported that there will be a Staff meeting next week to review Council goals. City Administrator Larson provided an updated draft of the Ordinance Codification for Council and noted that Planning and Zoning Commission noticed some difficulties with organization and Staff will review it to move things around. He then asked Council to consider setting a public hearing to discuss this. Council agreed to have the public hearing at the first meeting in March. City Administrator Larson reiterated the Planning Commission’s concern about controlling redevelopment by placing a moratorium in the redevelopment area to allow the City to prevent development while the City works on establishing the redevelopment guidelines. Mayor Capra indicated that she does not want to discourage redevelopment. Council Member Terway indicated that this would allow time to make sure that the guidelines are in place so that all the developers know how this will develop. Council asked to place the moratorium on the next meeting Agenda. Page 9 of 11 City of Centerville Council Meeting Minutes February 8, 2006 Council Member Paar asked for an update on Mr. Steffel’s property. City Administrator Larson indicated that he is interested in doing something that would match the City’s plan but he is waiting for response from the County on the price to be paid for the property they are taking. 2. CSAH 14 Improvement Council briefly discussed the CSAH 14 improvements. 3. Eagle Brook Church Traffic Mayor Capra updated Council indicating that there was a meeting in the City of Lino Lakes and she spoke to the Chief and conveyed onto them the concerns of Centerville with the traffic. She then said that the City of Lino Lakes was required by Resolution to review traffic after 60 days and they have no intention of removing the traffic control officer at this time and will look at it from time to time. Mayor Capra indicated the Centennial officer is being paid overtime by Eagle Brook Church for traffic control. She then recommended that any residents with an emergency that cannot get out to call 911 to receive assistance getting out. Mayor Capra noted that the City sent a letter to Lino Lakes on the AUAR asking that the roads be improved before or along with further development in the area. Council Member Terway updated the Council on the discussions of the Planning Commission. Council Member Paar indicated that someone in his neighborhood asked him about the home lifted and put a basement under and it is not done and there have been extensions. City Attorney Hoeft indicated that other cities have enacted Ordinances that the Building Official makes an independent determination whether substantial progress has been made on an open building permit and if there has not, they can take action to try to get the property into compliance or moved through the building permit process. Council Member Paar noted that one sheet of ice is going to be a Herb Brooks Institute for weight training and hockey and there will be dry land training to be used by anyone and there will be lots of memorabilia as well. Council Member Paar indicated that Parks and Recreation discussed SCORE funds and the information received states that they cannot use the funds for park equipment as it needs to be for educational purposes. He then said that Parks and Recreation is looking to do some sort of letter to state that they want to use recycled covering for the ground and for the border to retain it and some equipment may be recycled and then use signs to educate the public as to how the material found its way to this use. Page 10 of 11 City of Centerville Council Meeting Minutes February 8, 2006 Council Member Paar indicated that Earth Day will be April 22, 2006 and Wargo will have a cleanup with lunch served and Centerville will participate and there will be information on the website. Council Member Paar indicated that Parks and Recreation wants to make sure that the delay on the park purchase does not cost the City the property. He then said that they want to make sure that the easement for trail be included in the final plat for the St. Genevieve project. Council Member Paar indicated that Parks and Recreation is looking into the type of equipment for Laurie LaMotte Park and explained the types of equipment that they are considering for it. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Lakso to adjourn the February 8, 2006 City Council Meeting at 9:09 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 11 of 11