The URL can be used to link to this page

Home My WebLink About2012-12-12 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, December 12, 2012 b , Fswff&h, , ,di857 tel"7IZC C 6:30 p.m. or shortly thereafter Items in RED = Set Agenda OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC INPUT on 2013 Budget & Tax Levies III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. November 28, 2012 City Council Meeting Minutes (Pages 1 -12) V. CONSENT AGENDA 1. City of Centerville November 29, 2012 through December 12, 2012 Claims (Check #27649 - 27673) (Pages 13 -14) 2. Centennial Fire District Claims through December 7, 2012 (Check #5596- 5611) (Pages 15 -16) 3. Successful Performance Evaluation — Ms. Teresa Bender, City Clerk, Completion of Year 14 4. Successful Performance Evaluation — Mr. Mike Jeziorski, Finance Director, Completion of Year 3, Grade 12, Step 5 Moving to Step 6 VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Centennial Lakes Police Department — Quarterly Report (Sgt. Pat Aldrich) (Page 17) VII. OLD BUSINESS VIII. NEW BUSINESS 1. Planning & Zoning Commission Report & Recommendation to Issue A Conditional Use Permit to CenterMart,1801 Main Street (Pages 18 -24) 2. Planning & Zoning Commission Findings for Rezoning from P -1 to B -1, 7087 — 20 Avenue South (Old Public Works Site) (Pages 25 -27) 3. Res. #12 -OXX — Adopting Budget & Tax Levies for 2013 (28 -43) 4. 2013 Liquor, Tobacco & Massage Est. & Renewal Licensing (Subject to Successful Review & Background Checks by Police Dept.) a. CenterMart — Tobacco b. Corner Express — Tobacco C. Kelly's Korner — On -Sale, Sunday Liquor & Tobacco d. Wiseguys Pizza — On -Sale & Sunday Liquor e. Main Street Liquor Barrel — Off -Sale & Tobacco f. Platinum Liquor — Off -Sale Liquor & Tobacco g. Trio Inn — On -Sale, Off -Sale, Off -Sale 3.2, Sunday Liquor & Tobacco h. A Sense of Life — Massage Establishment i. Lisa Kieselhorst — Massage Therapist 5. Consider Cancelling the Regularly Scheduled Council Meeting of December 26, 2012 Due to Holiday/Vacations 6. City Hall Office Hours — December 24, 2012 (7:30 a.m. —12:00 (noon)? 7. Approve Placement of Recycling Collection Containers Per Request of Lino Lakes (Page 44) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson XI. ADJOURNMENT WORK SESSION 1. Meet with Anoka County Engineer to Review CSAH21 /Centerville Road Project 2. PTO Policy — Align Non -Union Staff w/Union Contract 3. Draft Ordinance Amending Chapter 51.08 Relating to Municipal Water Service (Page *REMINDERS ** Planning & Zoning Commission Meeting — January 8, 2013 — Public Hearing — Conditional Use Permit Request Mr. Steven Vermeersch, 7137 — 20` Avenue North (Automobile Repair) City Council Meeting — January 9, 2013, 6:30 p.m. Council Chambers (WS) Parks & Recreation Committee Meeting — December 12, 2012, 6:30 p.m. City Hall Offices Christmas — December 25, 2012 City Hall Offices Closed City Council Meeting — January 23, 6:30 p.m. Council Chambers *PARK USAGE* LaMotte Park — October 23, 2012 — February 26, 2013, 5:00 — 8:00 p.m. Tuesdays, Dryland Practice (CYHA B1 Squirt Team) Parks & Recreation Committee Skate Party — January 12, 2013, 6:30 p.m. — 10:00 p.m. I CITY OF CENTERVILLE CITY COUNCIL MEETING November 28, 2012 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of November 28, 2012, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King" " Council Member D. Love Council Member Jeff Paar' ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Public Works Director, Paul Palzer Greg Burmeister I. CALL TO ORDER Mayor Wilharber called the meeting to order along with the public hearing for the 2013 Street Improvement Project, Item a at 6:30 p.m. II. PUBLIC HEARING(S) 1. 2013 Street Improvement Project a. 6:30 p.m. — Peterson Trail from Main Street to Fox Run, Fox Run from Peterson Trail Westerly to its Terminus in the Cul -de -sac, Hayfield Road from Peterson Trail to Mill Road and all of Houle Circle Engineer Statz stated that he desired to review a presentation with the public and then would address any questions that the public had. Engineer Statz stated that the City is allowed by MN State Statute, Chapter 429 to assess for such improvement projects and that this was the first required public hearing and that another public hearing would be held to discuss the individual property owner assessments. Engineer Statz stated that the improvements would include mill and overlay of the area(s) with drain tile, minor repairs made to curbing, storm sewer crossing(s), sanitary sewer issues, manhole rehabilitation and watermain/hydrant bolt replacement as deemed necessary. Engineer Statz stated that the City would be bonding for the project (approx. $497,000) along with specially assessing benefiting property owners 25% of the costs. Engineer Statz stated that he did not believe that the project should take more than three (3) weeks, weather dependent, and that at this evening's meeting Council would be determining whether to go forward and prepare plans and specifications and receive bids for the project. Engineer Statz stated that the project could be stopped at any time to the point a contract has been -1- City of Centerville Council Meeting Minutes November 28, 2012 awarded for construction. Administrator Larson explained that residents would have a period to pay off special assessments without incurring interest, the assessments would be placed on their property for a period of 10 years and at an interest rate of 4% and that this is similar to the procedure that was executed for the 2009 street improvement project. Engineer Statz stated that a typical assessment would range from $2,000 - $2,600 with an annual payment of $250 -$300. Engineer Statz also reminded Council and residents that both of the proposed projects were a part of the 2009 Street Improvement Project but pulled due to costs and resident input. Council Member Fehrenbacher stated that if the mill and overlay project was completed, it would allow the aforementioned streets to be included in the thin mill & overlay maintenance program going forward and with those costs covered by City funding and as maintenance rather than special assessments. The hearing was then opened for public comment, the following persons expressed their views on the project. Mr. Cory Padrnos, 1874 Center Street, stated that he felt that Council was not being forthcoming with hidden costs such as hookup charges, cost of contractor charges to install services from the curbstop to the home, the assessed value of the project and that he has a well and desires to keep it and not connect to municipal water. Engineer Statz stated that he would address Mr. Padrnos questions when discussions took place for the Center Street, Ivy Court and Sumac Court portion of the project. Mr. Duane Chase, 1823 Hayfield Road, stated that the he has experienced standing water in front of his home throughout the year and anticipates that this project will alleviate this issue. Mr. Chase was unsure as to whether his home was connected to municipal water services. Engineer Statz stated that the contractors would evaluate storm sewer issues and determine whether additional drainage venues would be needed; however if existing storm sewers needed repair that would also be completed. Engineer Statz stated that the mill and overlay would re -crown the road which would assist in the drainage of water to the storm sewers. Engineer Statz stated that Mr. Chase was connected to municipal water. No one else was present who wished to speak with regard to the improvement. Motion was made by Council Member Fehrenbacher, seconded by Council Member Love to close the public hearing for the aforementioned roadways at 6.56 p.m. All in favor. Motion carried unanimously. The Mayor opened the public hearing for the 2013 Street Improvement Project, Center Street, Sumac Court and Ivy Court at 7:15 p.m. Page 2 of 12 -2- City of Centerville Council Meeting Minutes November 28, 2012 Engineer Statz stated that he desired to review a presentation with the public and then would address any questions that the public had. Engineer Statz stated that the City is allowed by MN State Statute, Chapter 429 to assess for such improvement projects and that this was the first required public hearing and that another public hearing would be held to discuss the individual property owner assessments. Engineer Statz reviewed the improvements to be made for Center Street, Ivy Court, and Sumac Court. Engineer Statz stated that the improvements would include total reconstruction of the roadway with new concrete curb and installation of municipal water services. Engineer Statz stated that all other improvements stated at the previous public hearing except for the roadway work would also apply to this project with the additions of required rain gardens, infiltration trenches, pond expansion, etc. required by Rice Creek Watershed District. Municipal watermain with services to the property line would be constructed with the improvement. Engineer Statz stated that the City would be bonding for the street project (approx. $911,000) along with specially assessing benefiting property owners approximately 20% of the costs. The City would pay for the municipal watermain and services to the curbstop (approx. $261,000) through the City's Water Fund. Engineer Statz stated that Council may choose to include in the project a bid item to connect each home to the water service at the option of the home owner and could also include well abandonment. The City would finance this and in turn assess the property owners if they desired to be connected. However, if they did not desire to be connected then there would be future connection fees, permit fees, contractor fees and plumber fees at the time the owner connected. Engineer Statz discussed the pros and cons of having the municipal water installed at the same time as the reconstruction of the street: Pros — Entire project would be completed in one (1) season with the final lift being left until the remaining year, homeowners can finance the cost of the municipal water, connection and well separation/abandonment through the City and the City would likely receive more cost effective bidding if included in the bids. Cons — Additional engineering, legal and administrative fees, liability issues and degradation of the new roadway. Engineer Statz again stated that at this evening's meeting Council would be determining whether to go forward and prepare plans and specifications and receive bids for the project. Engineer Statz stated that the project could be stopped at any time at this point up to the award of a contract for construction. Administrator Larson explained that residents would have a period to pay off special assessments without incurring interest, the assessments would be placed on their property for a period of 15 years and at an interest rate of 4% and that this is similar to the procedure that was executed for the 2009 street improvement project. Engineer Statz stated that a typical assessment would range from $3,500- $4,200 with an annual payment of $400 -$500 for the street portion only. Discussion ensued regarding language within the current ordinance addresses connection to the municipal watermain if services are available and the deadline date of December 31, 2017. The City Council may consider extending the deadline to 2021 for this project similar to the 2009 Street Improvement Project property owners who received an extension of eight year from the completion date. Page 3 of 12 -3- City of Centerville Council Meeting Minutes November 28, 2012 Engineer Statz addressed Mr. Padmos's questions from previous and stated that Council is contemplating not assessing for the installation of the watermain but rather recouping its costs through connection fees at such time as the property owner decided to connect to services, well failure or deadline date for connection. Engineer Statz stated that at the time of connection the property owner would pay a connection fee. Those fees are currently $6,350, lateral connection fee, trunk fee of $1,800, water meter fee of $400, permit and inspection fees of $400. The costs for constructing the service line to the home is estimated at approximately $2,500 for service being bored into the home and connection to inside piping. The total for construction of the service and the related fees is estimated at approximately $11,450. Engineer Statz stated that these fees are current fees and that the City Council could increase them in the future through the Fee Schedule. Mayor Wilharber questioned whether the fees included abandoning the homeowner's existing well. Both Attorney Glaser and Public Works Director Palzer stated that the City does not require the abandoning of wells but the but that is regulated by Minnesota Department of Health. Director Palzer stated that the City requires that the city water serve all of the domestic water use of the home and that wells serve outside faucets and irrigations only. Separation of well water from municipal water services is critical due to potential for contamination. Engineer Statz stated that if Council chooses to allow other resident's that have previously had municipal water installed on their street(s) but have not yet connected, an opportunity to connect with this project, the estimated cost for connection would be approximately $16,100. At that point the hearing was opened to public comment, the following persons expressed their views on the project: Mr. Luke Kowarsch, 6933 Sumac Court, stated that the State of Minnesota regulates abandoning private wells and that residents can not connect their well to piping installed in their homes for the delivery of municipal water services. Mr. Kowarsch felt that Council was holding residents hostage with the large amount of special assessments that would be placed on their property and this would not allow for their property being saleable. Mr. James Mickle, 1882 Center Street, questioned whether the City completed soil borings, whether the street needed such extensive repair, why the higher level of improvements for Center Street versus the other streets (Fox, Run, Houle Circle, etc.) and that more damage would be sustained by the subgrade of the existing roadway if municipal water was installed. Ms. LeAnne Lingren, 1859 Center Street, questioned who would be responsible for the payment of special assessments if she determined to sell her home at this point. Mr. Kurt Frison, 6913 Sumac Court, questioned the location of extending the existing storm water hold pond due to the locations of the trail and roadway that abut it, the Page 4 of 12 -4- City of Centerville Council Meeting Minutes November 28, 2012 location of a rain garden in the front of his property due to the necessity of his vehicle gaining access to the rear of his property, the close proximity of the existing catchbasin to the proposed rain garden, the ramifications of being forced into connecting to municipal water services and the forced sale of his property due to excessive special assessments. Mr. Cory Padmos, 1874 Center Street, stated that at the open house it was stated that rain gardens would not be needed for this project and now Council is stating that they are required, questioned how the interest is derived either simple or compounded, how Council can justify the project when the economy is currently declining, that the City must show a benefit to the property owners to specially assess them and without the watermain there is no benefit, his home value has declined approximately $40,000 comparative to the proposed special assessments of $11,450 and that he felt that the street was in need of repair however, watermain was not. Mr. Tim Peloquin, 1849 Center Street, questioned the City's purchase of surplus property from Anoka County along Peltier Lake. Ms. CherylAnn Steele, 6926 Sumac Court, stated that the existing catchbasin in their front yard would be too close to a rain garden, it would deter access to the rear of their property, that each letter that the City forwards to residents regarding this project there are contradictions and proposed estimates have been inaccurate, connection fees are not assessments, the City is making a profit off of those fees and that is illegal, concurred that the street does need re- construction, does not want water services and they will fight the assessments if forced to. Mr. Joe Steele, 6926 Sumac Court, stated that approximately one year ago he was told he could not receive overweight permits for the reconstruction of his driveway while at the same time was told that the road project and watermain project would not be taking place or he would not have completed the driveway. Mr. Steele felt that the roadway's present condition and curbing was due to the City's lack of maintenance, that the City should incur costs associated with the installation of the watermain and not force resident to connect. Mr. Steele questioned the necessity of a full curb reconstruction. Engineer Statz addressed all questions and comments as follows: The Department of Health regulates that abandonment of wells; however, the City does require that the well water is separated from the municipal water services. Administrator Larson stated that the individual property owners should check with the State of Minnesota to ascertain the correct regulations regarding wells. Engineer Statz stated that Center Street has experienced excessive heaving due to the high water and clay content in the soils and a standard overlay would not repair this type of problem. Engineer Statz and Attorney Glaser stated that a homeowner would need to discuss property sale issues with a realtor. Engineer Statz stated that pond expansion would take place along the newly constructed trail and realignment would be needed, that the placement of raingardens should be at an upstream point and are required by RCWD, the City is cognizant of rear property access and will accommodate such. The City maintains the raingardens to a certain extent, however, it is the property owner's responsibility to maintain them similar to the bottom Page 5of12 -5- City of Centerville Council Meeting Minutes November 28, 2012 portion of your driveway, boulevards and sidewalks. Engineer Statz apologized for misunderstanding regarding the required raingardens and their installation. Engineer Statz stated that it is customary for a City to obtain appraisals of a limited amount of homes that would be affected by a project and that would be taking place in the instance. Engineer Statz also stated that a decision at this time by the Council would order plans and specifications which will allow the receiving bids. At that point, the Council would determine whether the project is economically feasible versus the benefit to property owners, and noted that an assessment hearing would be held at a later date. Engineer Statz stated that the 2009 Improvement Project went out for bids on two separate occasions prior to Council committing to the project. Council Member Fehrenbacher stated that the City's purchased of the surplus County property following Staff research regarding whether the lot was buildable with variances, that the property was undervalued by the County and that a $200,000 to $300,000 home would provide the City with more tax revenue than a $30,000 structure. Engineer Statz stated that during construction the contract would ensure that driveways were restored to their present condition within the road right -of -way. Engineer Statz also stated that most cities assess for similar projects; however, each municipality differs on the percentage paid by the benefiting property owners and that the City of Centerville's fees for connection, trunk, meter, and permits were well within acceptable perameters and that the city is not making a profit. Public Works Director Palzer stated that previously the roadway has heaved approximately 8" in certain areas and some drainage problems in the area have been addressed in previous years with significant improvement. Director Palzer also reminded residents that if a total reconstruction of Center Street was completed the roadway would receive regular maintenance and crack sealing along with mill and overlay approximately every 15 years with those costs being paid for through the City's Street Maintenance Fund. Engineer Statz stated that the Feasibility report could be reviewed on line. No one else was present who wished to speak with regard to the improvement. Motion was made by Council Member Fehrenbacher, seconded by Council Member Paar to close the public hearing for the aforementioned roadways at 8.56 p.m. and returned to the regular agenda items. All in favor. Motion carried unanimously. 2. Municipal Services Rendered — Nuisance Abatement (Tabled from Previous Meeting) — Discussed later in the meeting. III. APPROVAL OF AGENDA Mayor Wilharber noted that an updated Joint Powers Agreement Between Anoka County & The Municipalities, Townships & School Districts had been provided and should be Page 6of12 -6- City of Centerville Council Meeting Minutes November 28, 2012 replaced with the version contained in Council's packets for this evening. Mayor Wilharber also noted that Mr. Cory Padrnos, 1874 Center Street, request for additional information — 2013 Street Improvement Project email dated November 28, 2012 be contained in the packet as presented. Mayor Wilharber added Centerville Claims (Check #27633 - 27648) with Voided Check #27604 and Centennial Police Department Claims through November 21, 2012 (Check #9204 -9224) be added to the Consent Agenda. Mayor Wilharber added the addition of Centerville Road Re- Construction under New Business. Motion was made by Council Member King, seconded by Council Member Paar to approve the Set Agenda as presented. All in favor. Motion carried unanimously. IV. APPROVAL OF MINUTES 1. November 14, 2012 City Council Meeting Minutes Administrator Larson requested that Public Works Director Palzer be added to the minutes as a Staff individual being present. Motion was made by Council Member Love, seconded by Council Member Fehrenbacher to approve the November 14, 2012 City Council Meeting Minutes with the aforementioned correction. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville November 15, 2012 through November 28, 2012 Claims (Check #27615- 27632) & (Check #26733 - 27648) w/Voided Check #27604 2. Centennial Fire District Claims through November 19, 2012 (Check #5586 -5595) 3. Centennial Police Department Claims through November 21, 2012 (9404 -9224) 4. Successful Performance Evaluation — Mr. Tedd Peterson, Public Works Maintenance Technician Motion was made by Council Member King, seconded by Council Member Fehrenbacher to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Centennial Lakes Police Department — Quarterly Report (Sgt. Pat Aldrich) Sergeant Aldrich was unable to attend due to a prior commitment. VII. OLD BUSINESS Page 7 of 12 I -7- City of Centerville Council Meeting Minutes November 28, 2012 1. None VIII. NEW BUSINESS 1. Res. #12 -027 — Adopting Special Assessment for Nuisance Abatement Attorney Glaser stated that he had spoke with the Baron's attorney at 5:30 p.m. and was re- assured that they would be in attendance this evening; however, they are not present. Mayor Wilharber opened the Municipal Services Rendered — Nuisance Abatement Hearing at 9:25 p.m. Attorney Glaser stated that pursuant to the signed Consent Decree the City initiated cleanup of the subject property (7121 Centerville Road) and language contained in that same Decree included the permission to abate the nuisance and specially assess the property for all legal, labor and third party fees incurred by the City. Attorney Glaser stated that the City's incurred costs are $16,514.54, the City tabled this item from their November 14, 2012 meeting at the request of the property owners and the City complied; however, the deadline date for County certification is pending (November 30, 2012) and action can no longer be delayed. Consensus of the Council was that every attempt has been made to work with the property owners regarding this issue from the time that the first complaints were received to this pending action, that the City has granted the property owner's requests for additional time to complete work, hearings, meeting, etc. and that the process has taken over a year. Motion was made by Council Member Fehrenbacher, seconded by Council Member Love to close the public hearing for Municipal Services Rendered — Nuisance Abatement. All in favor. Motion carried unanimously. Discussion ensued regarding the length of the assessment. Attorney Glaser stated that he had contact the Baron's attorney for discussion on this matter, however, he had not received a return telephone call. Motion was made by Council Member Fehrenbacher, seconded by Council Member King to approve Res. #12 -027 with the length of the assessment being payable over a five (5) year term at 4.5% interest. Council Members Paar and Love opposed Motion carried. 2. Res. #12 -028 — Ordering 2013 Street Improvement Project Mayor Wilharber read the proposed resolution ordering plans and specifications for the 2013 Street Improvement Project. Page 8 of 12 -8- City of Centerville Council Meeting Minutes November 28, 2012 Engineer Statz stated that even if Council approves the resolution, the City is not required to proceed until awarding a contract for construction. Lengthy discussion was had regarding the content of the plans and specifications, whether water should be included in them, the previous removal of the reconstruction of Center Street, Ivy Court and Sumac Court from the 2009 Street Improvement Project per resident request, a deadline date for connection, Council's desire to accept resident input but also provide long -term consideration for the City and residents as a whole. Consensus of the Council was to order the 2013 Street Improvement Project with the understanding that throughout the process prior to the Assessment Hearing Council could modify any scope of the project if they desired. Council Member Paar questioned Engineer Statz as to the feeling of whether bids are being received well within the parameters of the feasibility study estimates. Engineer Statz stated that bids that he has been receiving are very similar to the estimates with a fair amount of work being available for contractors. Motion was made by Council Member Paar, seconded by Council Member Fehrenbacher to adopt Res. #12 -028 Ordering the 2013 Street Improvement Proieet as presented. Council Member Paar again stated that the Council is not making the final decision on the project at this time and that changes in the project could occur subsequent to receiving bids similar to the 2009 Street Improvement Project where the scope of the project was modified and bid in two separate intervals. All in favor. Motion carried unanimously. Consensus of the Council was to direct staff to bring back for the next meeting, a draft ordinance amending City Code, Chapter 51.08, (D) which would modify the existing language to include "except where water is made available by the City after January 1, 2013 being required to connect no later than December 31, 2021." 3. Ticket Education Program a. Agreement Attorney Glaser stated that the test period of six (6) months has lapsed for the program, gave a brief overview of the on -line educational program offered in addition to all other legal recourses available for similar violations, reviewed statistics obtained from users, reported that the City of Circle Pines had approved the program for a three (3) year period as similar to tonight's agreement before Council and that the City of Lexington would be considering it shortly. Lengthy discussion ensued regarding the program, revenue generation to the City's General Fund, the Centennial Police Department funding through the City's General Page 9 of 12 -9- City of Centerville Council Meeting Minutes November 28, 2012 Fund, options for ending the program, Kurt's part in the program's inception, public education, and convenience for offender resolution and concerns for State repercussions due to their lost revenue. Several members of the audience made unfavorable comments regarding the Centennial Lakes Police Department and their handling of ticketing issues stating that they perceive the Department as targeting residents. Council Member Fehrenbacher stated that these concerns would be better addressed at a Police Governing Board meeting. Motion was made by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Ticket Education Program Agreement as presented All in favor. Motion carried unanimously. b. Program Policies & User Agreement Motion was made by Council Member Fehrenbacher, seconded by Council Member Love to approve the Program Policies & User Agreement as presented All in favor. Motion carried unanimously. 4. Joint Powers Agreement Between Anoka County & The Municipalities, Townships & School Districts in Anoka County to Allocate Costs for Election Expenses Administrator Larson stated that the maintenance costs for the equipment, excluding catastrophic occurrences, is covered in the agreement with the City's financial responsibility being approximately $8,560 over a ten year period. The County is requesting that the City approve the agreement allowing additional non - substantive changes throughout the County, School Districts, Township and Municipalities' adoptions. Motion was made by Council Member Love, seconded by Council Member Paar to adopt the presented Joint Powers Agreement Between Anoka County & The Municipalities, Townships & School Districts in Anoka County to Allocate Costs for Election Expense as presented allowing non - substantive changes throughout the numerous entities process of approval. All in favor. Motion carried unanimously. 5. Anoka County Highway Department Reconstruction of CSAH21 /Centerville Road Mayor Wilharber stated that Engineer Statz, Administrator Larson and himself attended a meeting with the Anoka County Highway Department regarding their plans for reconstructing that portion of Centerville from CSAH14/Main Street to Birch Street. Mayor Wilharber stated that the County has made significant modifications to their proposed project since the last meeting. Engineer Statz stated that their existing plans are more scaled back than previously presented with turn lanes being eliminated, instead of total reconstruction it would be mill and overlay, the County's reluctance to provide any Page 10 of 12 -10- City of Centerville Council Meeting Minutes November 28, 2012 road work if the downtown redevelopment went through in the next several years in that area, determination of urban (Heritage to Meadow Lane) section that would include curb and gutter versus rural (Meadow Lane to Birch Street) section and the County's willingness to look at Centerville's options for trails, storm sewer issues, etc. if the City proposes them and pays for them. Administrator Larson stated that Engineer Statz could be engaged to oversee the project on the City's behalf and provide suggestions for options that the City may desire to be included in the project. Engineer Statz felt that he could provide Council desired services in an amount not to exceed $1,000. Consensus of the Council was that the County is requesting that anything other than a standard mill and overlay would be at the City's expense, that the County should attend one of Centerville's meeting prior to their Open House scheduled for January 29, 2013 to discuss potential items of inclusion in the project desired by the City, the need for City approval of a Joint Powers Agreement prior to the project commencement and costs associated with the City's desired amenities. Motion was made by Council Member Love, and seconded by Council Member Fehrenbacher to authorize Engineer Statz, Stantec, to review the County's plans regarding the proposed mill and overlay project for CSAH21 /Centerville Road and provide input on behalf of the City at a cost not to exceed $1,000. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES 1. None. X. CLOSED EXECUTIVE SESSION 1. Litigation Issue — Request by City Attorney Not Needed. XI. PUBLIC HEARING 1. Municipal Services Rendered — Nuisance Abatement (Tabled from Previous Meeting) Previously held earlier in the meeting. XII. NEW BUSINESS 1. Res. #12 -OXX — Adopting Special Assessment for Nuisance Abatement Previously acted upon earlier in the meeting. Page 11 of 12 - 11 - City of Centerville Council Meeting Minutes X. ADJOURNMENT November 28, 2012 Motion was made by Council Member Paar, and seconded by Council Member King to adiourn the regularly schedule meeting of November 28, 2012 at 10.12 p.m. All in favor. Motion Passed unanimously. Transcribed by City Staff member: Teresa Bender, City Clerk Page 12 of 12 -12- CITY OF CENTERVILLE 12/06/12 2:33 PM Check Detail - December 12, 2012 Page 1 Check Date Check * Vender Name Comments Amount 12/6/2012 000372E WELLS FARGO H.S.A. W/H - PAY PERIOD 25 Check Nbr 000372 WELLS FARGO $1,408.34 12/6/2012 000373E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 25 Check Nbr 000373 MINNESOTA DEPT OF REVENUE $1,074.28 12/6/2012 000374E IRS /EFTPS FED W/H - PAY PERIOD 25 $2,495.18 12/6/2012 000374E IRS /EFTPS SS /MED W/H - PAY PERIOD 25 $2 Check Nbr 000374 IRS /EFTPS _ $5,459.82 12/6/2012 000375E PERA PERA W/H - PAY PERIOD 25 Check Nbr 000375 PERA $2,795.78 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE P.W. OFFICE SUPPLIES $73.32 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE OFFICE SUPPLIES $457.37 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE POSTAGE $219.95 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE REGISTRATION FOR BUILDING OFFICIAL - J. SWEENEY $650.00 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE P.W. SUPPLIES $344.92 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE FUEL $429.60 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE 2005 CHEVY SILVERADO - REPAIR $427.26 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE TRUCK MAINTENANCE $1,574.66 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE RECERTIFICATION - CONSTRUCTION INSTALLER - G. $115.00 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE FUEL $143.05 12/5/2012 000376E MASTERCARD -CITY OF CENTERVILLE FUEL $184.19 Check Nbr 000376 MASTERCARD -CITY OF CENTERVILLE $4,619.32 12/12/2012 027649 ANOKA COUNTY ELECTIONS ELECTION SUPPLIES - BALLOTS Check Nbr 027649 ANOKA COUNTY ELECTIONS $32.70 12/12/2012 027650 ASSOCIATED MECHANICAL REPLACE BLOWER MOTOR & CAPACITOR AT P.W. Check Nbr 027650 ASSOCIATED MECHANICAL $165.00 12/12/2012 027651 BUSINESS FORMS & ACCOUNTING W -2, ENVELOPES & 1099'S Nbr 027651 BUSINESS FORMS & ACCOUNTING $132.34 12/12/2012 027652 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES - DECEMBER 2012 k Nbr 027652 CENTENNIAL LAKES POLICE DEPT $55,083. 12/12/2012 027653 CENTERPOINT ENERGY 7087 - 20TH AVE S - SERV THRU 11 -23 -12 $12.85 12/12/2012 027653 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 11 -23 -12 $40.87 12/12/2012 027653 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 11 -23 -12 $16.03 12/12/2012 027653 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 11 -23 -12 $224.31 12/12/2012 027653 CENTERPOINT ENERGY 2085 W CEDAR ST - SERV THRU 11 -23 -12 $416.31 Check Nbr 027653 CENTERPOINT ENERGY $710.37 12/12/2012 027654 CITY OF CIRCLE PINES 2012 POLICE BUILDING $4,229.17 12/12/2012 027654 CITY OF CIRCLE PINES 2012 POLICE BUILDING $1 Check Nbr 027654 CITY OF CIRCLE PINES $6,141.74 12/12/2012 027655 COMFORT PLUS HEATING & COOLING MAINTENANCE FURNACE AT WARMING HOUSE Check Nbr 027655 COMFORT PLUS HEATING & COOLING t155,00 12/12/2012 027656 CONNEXUS ENERGY 6800 -20TH - RADIO FOR SCADA - SERV THRU 11 -23 -12 $10.99 12/12/2012 027656 CONNEXUS ENERGY CREDIT - STREET LIGHTS - 395653 - 219699 - SERV THRU 11 -28- - $21.42 12/12/2012 027656 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219678 - SERV THRU 11 -28 -12 $114.53 12/12/2012 027656 CONNEXUS ENERGY 7087 -20TH AVE N- SERV THRU 11 -15 -12 $95.36 12/12/2012 027656 CONNEXUS ENERGY 6900 -20TH AVE - LIFT STAT - SERV THRU11 -15 -12 $59.77 12/12/2012 027656 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 11 -15 -12 $294.03 12/12/2012 027656 CONNEXUS ENERGY 7100 -20TH AVE N - TRAFSG - SERV THRU 11 -23 -12 $37.96 12/12/2012 027656 CONNEXUS ENERGY 6800 -20TH - RADIO FOR SCADA - SERV THRU 11 -23 -12 $10. Check Nbr 027656 CONNEXUS ENERGY $602.21 12/12/2012 027657 FERGUSON WATERWORKS HYDRANT PARTS Check Nbr 027657 FERGUSON WATERWORKS $2,066.73 12/12/2012 027658 GOODIN COMPANY SALT BRINE EQUIPMENT - CITY OF HUGO Check Nbr 027658 GOODIN COMPANY $1,109.43 12/12/2012 027659 GOPHER STATE ONE CALL INC SERV THRU 11 -2012 $29.00 12/12/2012 027659 GOPHER STATE ONE CALL INC SERV THRU 11 -2012 $29.00 Check Nbr 027659 GOPHER STATE ONE CALL INC $58.00 12/12/2012 027660 KENNETH A. TOLZMANN, SAMA 4TH QTR ASSESSOR SERVICES Nbr 027660 KENNETH A. TOLZMANN. SAMA $3,905.50 -13- CITY OF CENTERVILLE 12/06/12 2:33 PM Check Detail - December 12, 2012 Page 2 Check Date Check # Vender Name Comments - Amount 12/12/2012 027661 KOSKI, RUSSELL P & Z MEETINGS - 10- 2,11 -13, 12 -4 -12 Check Nbr 027661 KOSKI. RUSSELL $60.00 12/12/2012 027662 LARSON, ERIC P & Z MEETINGS - 10 -2, 11 -13, & 12 -4 -12 Check Nbr 027662 LARSON, ERIC $60.00 12/12/2012 027663 LEE, OLAF P & Z MEETINGS - 10 -2, 11 -13, & 12 -4 -12 Check Nbr 02Z§63 LEE OLAF 1211212012 027664 MET. COUNCIL ENV. SERV. (SDS) JANUARY 2013 WASTEWATER SERVICES Check Nbr 027664 MET. COUNCIL ENV. SERV. (SDS) $16,137.31 12/12/2012 027665 METROPOLITAN COUNCIL ENVIROMEN NOV. 2012 SAC REPORT Check Nbr 027665 METROPOLITAN COUNCIL ENVIROMEN -- 12/12/2012 027666 MONTAIN, MATTHEW P & Z MEETINGS - 10 -2, 11 -13, & 12 -4 -12 Check Nbr 027666 MONTAIN. MATTHEW $60.00 12/12/2012 027667 MOSHER, DARRIN P & Z MEETINGS - 10 -2, 11 -13, & 12 -4 -12 Check Nbr 027667 MOSHE . DARRIN $60.00 12/12/2012 027668 NATIONWIDE RETIREMENT SOLUTION DEF COMP - PAY PERIOD 25 Check Nbr 027668 NATIONWIDE RETIREMENT SOLUTION $160.00 12/12/2012 027669 NYSTROM PUBLISHING CO INC. LINO LAKES - ROAD SALT BROCHURE, POSTAGE & SALES TAX Check Nbr 027669 NYSTROM PUBLISHING CO INC. Q019.73 12/12/2012 027670 PETERSON, TEDD SAFETY GLASSES REIMBURSEMENT Check Nbr 027670 PETERSON. TEDD $225.00 12/12/2012 027671 SWEENEY, KRIS MILEAGE REIMBURSEMENT - ELECTIONS $2.26 12/12/2012 027671 SWEENEY, KRIS MILEAGE REIMBURSMENTS - BANK DEPOSITS - 10 -19 THRU 12 -4 $22.15 Check Nbr 027671 SWEENEY, KRIS $24.41 1211212012 027672 WASTE MANAGEMENT DELINQUENT GARBAGE ACCOUNTS — (SPECIAL ASSESS.) Check Nbr 027672 WASTE MANAGEMENT $5,427.13 12/12/2012 027673 WOOD, TOM P & Z MEETINGS - 10 -2, 11 -13, & 12 -4 -12 Check Nbr 027673 WOOD, TOM Total Checks $113,215.48 NOTE. There will be an updated list of disbursements for approval on 12- 12 -12. -14- CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 11/28/2012 - 12/7/2012 D 07, 2 012 09:06AM teport Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 12/12 12/07/2012 5596 20119 BAROTT DRILLING SERVICES I BLDG MTC STATION 2 296.50 12112 12/07/2012 5597 30490 CENTERPOINT ENERGY STATION 2 GAS 234.47 12/12 12/07/2012 5598 30500 CENTURY LINK STATION 3 PHONE 56.55 12/12 12/07/2012 5599 31008 COMCAST INTERNET STATION 1 203.00 12/12 12/07/2012 5600 31137 CONNEXUS ENERGY ELECTRIC STATION 1 306.36 12/12 12/07/2012 5601 60300 FIRE SAFETY USA, INC 1 HELMET WITH SHIELDS 190.00 12/12 12/07/2012 5602 60650 FRATTALLONE'S HARDWARE S CLEANING SUPPLIES 23.95 12/12 12/07/2012 5603 90085 IDEAL ADVERTISING UNIFORM SWEATSHIRTS 1,533.00 12/12 12/07/2012 5604 90151 IMAGE PRINTING & GRAPHICS BUSINESS CARDS 128.26 12/12 12/07/2012 5605 120450 CITY OF LINO LAKES OCTOBER REIMBURSEMENTS 22,830.44 12/12 12/07/2012 5606 140600 NAC STATION 2 FURNACE MTC 364.75 12/12 12/07/2012 5607 160050 PAETEC PHONES STATION 2 149.61 12/12 12/07/2012 5608 190315 MIKE SCHWEIGERT POSTAGE REIMB 18.00 12/12 12/07/2012 5609 190850 JERRY STREICH TUITION REIMB 2012 3,750.00 12/12 12/07/2012 5610 220200 VERIZON WIRELESS COMMUNICATIONS 183.78 12/12 12/07/2012 5611 240100 XCEL ENERGY ELECTRIC STATION 2 384.05 Grand Totals: 30,652.72 M = Manual Check, V = Void Check -15- CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 11/20/2012 - 11/27/2012 Nov 27, 2012 03:52PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 11112 11/27/2012 2012010 210300 US BANK DP -OCT VISA CHARGES 1,186.35 Grand Totals: 1,186.35 M = Manual Check, V = Void Check Page 1 of 2 Teresa Bender From: Dallas Larson Sent: Thursday, November 29, 2012 5:04 PM To: Teresa Bender Subject: FW: Dallas Larson, Administrator City of Centerville 1880 Main St. Centerville.MN 55038 651 - 894 -3328 Sent from my Verizon Wireless Phone - - - -- Original message---- - From: James Coan <jcoan @clpdmn.com> To: Dallas Larson <dlarson @centervillemn.com> Sent: Thu, Nov 29, 2012 22:43:40 GMT +00:00 Subject: FW: FYI From: Pat Aldrich [mailto:paldrich @clpdmn.com] Sent: Thursday, November 29, 2012 4:39 PM To: Tom Wilharber; Ben Fehrenbacher; D Love; Jeff Paar; Steven King Cc: James Coan; Captain Nelson Subject: Mayor and Council Members, I am writing to you today to apologize for unintentionally missing your council meeting yesterday. I unfortunately, double- booked our in house use of force training last night, and did not realize it. It is no excuse, as I was the one who selected yesterday's date to deliver a quarterly update to you. I am extremely upset with myself. This is a rare occurrence and I assure you that this will not happen again. As the Chief and Captain can tell you, I am dedicated to the Centennial Lakes Police Department and the citizens in which we serve. If it is all right with you, I will plan on attending the first meeting on December 12. Please let me know if that is an issue. Again I am sorry for any inconveniences which I have created. Sgt. Pat Aldrich Centennial Lakes Police Department 54 North Rd Cirle Pines MN 55014 763 - 235 -2570 Safety. Community. Service. 11/30/2012 -17- Draft Planning & Zoning Commission Report and Recommendation. The Planning & Zoning Commission met on December 4, 2012, to consider a request of Chad Buechler and Terry Johnson on behalf of Center Mart, for a Conditional Use Permit (CUP) to operate a vehicle and equipment rental business at 1801Main Street, Lot 1, James Commercial Addition, City of Centerville. Findings: 1) The Planning and Zoning Commission heard and considered all testimony of interested persons submitted in writing prior to and in person during the public hearing. 2) The proposed use may be operated in the B -1 zoning district subject to a Conditional Use Permit with reasonable conditions. 3) The proposed use is consistent with the Comprehensive Plan. 4) The applicant is willing to conform to conditions in the draft Conditional Use Permit attached hereto. RECOMMENDATION. The Planning Commission finds that the standards for granting a Conditional Use Permit have been met and recommends that the City Council approve the Conditional Use Permit, subject to the conditions contained in the draft CUP attached hereto. December 4, 2012 Planning and Zoning Commission Dallas Larson, Administrator i 1 -18- Draft CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA APPROVAL OF CONDITIONAL USE PERMIT 1. Permit. Subject to the terms and conditions set forth herein, the City of Centerville hereby grants approval of a conditional use permit for: Request of Chad Buechler and Terry Johnson on behalf of Center Mart, to operate a vehicle and equipment rental business at 1801 Main Street in conjunction with the convenience store /gas station and subject the conditions of this permit. 2. Property. The permit is for the following described property: Lots 1, James Commercial Addition 3. Conditions. This permit is issued subject to the following conditions: a) Pursuant to City Code, trucks, cars and trailers shall be parked only on paved surface. The number of trucks, cars and trailers parked on the site, which are available for rental or sale, at any one time shall be limited to a total of twelve (12), in combination, of which, no more than two vehicles offered for sale shall be parked on the property. b) Boats and pontoons shall be stored only on paved surfaces. Boats and pontoons available for rental or sale on the site at any one time shall be limited to four (4), in combination. Canoes and kayaks may be stored on grass areas of the property, but not on the boulevard area. Canoes and kayaks shall be carried to paved areas for loading onto vehicles. Kayaks and /or canoes available for rental or sale on the site at any one time shall be limited to twenty -four (24), in combination. c) Landowner and the business operator shall not park vehicles of any kind on the grass areas of the property or adjoining boulevard. d) Landowner and the business operator shall jointly and individually be responsible for the continuing conformance with the permit and that if the proposed use is not initiated within six months of this date, the permit shall be void. e) Grantee will follow the applicable standards and requirements of the City of Centerville, Rice Creek Watershed District, Anoka County, Army Corp of Engineers, FEMA, Minnesota DNR and any other agency having jurisdiction over the property and shall secure and file with the City, any permits required by outside agencies. f) The City reserves the right to annually review this permit for compliance with the conditions and may impose additional conditions to mitigate unforeseen problems. 4. Criminal Penalty. Violation of the terms of this permit is a criminal misdemeanor. Dated: CITY OF CENTERVILLE BY: Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 2 -19- Draft STATE OF MINNESOTA ) ss. COUNTY OF ANOKA ) The foregoing was acknowledged before me this _ day of 2012. by Tom Wilharber, Mayor and Teresa Bender, Clerk of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. Notary Public I 3 -20- CITY OF CENTERVILLE CONDITIONAL USE PERMIT REQUEST �\ NAME: Chad Buechler FEE: $250.00 + $500.00 Deposit COMPANY: U- Haul /CenterMart PAID: ADDRESS: 1801 Main Street TELEPHONE NUMBER: 651- 426 -3460 STREET LOCATION OF PROPERTY: 1825 Main Street PROPERTY IDENTIFICATION NUMBER: R23- 31 -22 -12 -0007 LEGAL DESCRIPTION OF PROPERTY: Lot 2, Block 1, James Commercial Add. SIZE OF PARCEL(S): 200 x 200 CONDITIONAL USE PERMIT REQUEST: To operate a U -Haul rental business. Trucks and moving trailers (max. amount of rental items - eight (8)), usually having three a t and a fe trailers, fo (4) kayaks and one (1) pontoon (only in the summer). I have read the attached City Code, Section 156.030 pertaining to the B -1 Zoning District and the need to apply for a Conditional Use permit. I have also read the attached City Code, Section 156.320 pertaining to Conditional Uses also. ind that no refunds will be issued � 1 - 1 S (Office Use Only Below This L. PLANNING & ZONING ACTION: CITY COUNCIL ACTION: -21- i 1 vl , .a.� : ..., r--. _...._ __. �� .� »_.�..o.�,. _ .__��•*�. .o..:- _.•. ,, -,.._ •,�+F�,s. _-�-�- - .z -w � .. ... �._ _,._»..._ h._.... _ -- :a's.r *at+s��n -r.�. s � k st tel - viffe afishe,dI857 CITY OF CENTERVILLE CONDITIONAL USE PERMIT REQUEST NAME: ��c�CJI �ue�1C�� FEE: $250.00 + $500.00 tt D osit COMPANY: eWes L C C PAID: ADDRESS: 1$0 1 Ma C ff TELEPHONE NUMBER: G5 I - 2 3y 06 STREET LOCATION OF PROPERTY: / (ytp ty) PROPERTY IDENTIFICATION NUMBER: LEGAL DESCRIPTION OF PROPERTY: Loo 7y rAes Coo\c�ne.(6ckk , kip Oy SIZE OF PARCEL(S): 7 00 X 19 CONDITIONAL USE PERMIT REQUEST: U6A1 Ln .` t,SiW< �wt:KS 9L lhovi� fci.�et 1 Ault -tau,h o� cam\ =��thC IS S O. O %A, V U S t� �(ly haw+2 '3 'f fu GkS q- �e Lo 40 q Kahc AS 4- 1 Do A02! N J I h rmle_ Section 156.030 pertaining to the B -1 Zoning District and the need to apply for a Co ached City Code, Section 156.320 pertaining to Conditional Uses also. B) Alydt no refunds will be isst he ou S r I --------------------- - - - - -- - (Office Use Only Below 7 PLANNING & ZONING ACTION: CITY COUNCIL ACTION: -23- ..•.s;: °.�.A acv *, .- ,-ia_.,�..� -• •...,•,.��+�A -- _ �N�gFS:: ms_w... ... ._ .. 1 r @1 p Oom ************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Findings and Recommendation for Rezoning from P -1 to B -1 The Planning & Zoning Commission met on December 4, 2012, to consider rezoning certain property in accordance with the 2030 Comprehensive Plan, guided uses. Findings: 1) The City adopted its 2030 Comprehensive Plan on August 26, 2009. 2) The 2030 Comprehensive Plan provided guidance for future land uses in several parts of the city. 3) The City is required to bring the Official Zoning Map into conformance with the intended uses as indicated by the 2030 Comprehensive Plan. 4) The Planning and Zoning Commission identified specific properties that would be affected by the proposed changes to the Official Zoning Map. 5) The owners of properties affected by the proposed changes were notified by mail, and published notice of the City's intention to amend the Official Zoning Map was given as required by law. 6) A public hearing was held on December 4, 2012, at 6:30 p.m. and all persons desiring to offer comments and testimony were heard and written comments were considered and placed in the record. RECOMMENDATION: The Planning & Zoning Commission has determined that the following property should be rezoned from P to B -1 and that the Official Zoning Map should be amended. See Attached "EXHIBIT A" The Commission recommends that the council approve its findings and recommendation and further that the Council adopt an ordinance amending the Official Zoning Map accordingly. Motion made and duly passed by the Planning & Zoning Commission of the City of Centerville on December 4, 2012. Dallas Larson, Administrator -25- EXHIBIT A Property to be rezoned from P (Public Use) to B -1 (Commercial) THA T PR T OF THE S 2 7 7. 10 FT OF THE N 588.4 7 FT OF THE SE114 OF THE NEI 14 OF SEC 12 T32 R22 LYG ELY OF THE W 956.5 FT OF SD '/,1/4; EXCEPT RD; SUBJ TO EASE OF REC. -26- CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE # SECOND SERIES AN ORDINANCE AMENDING CHAPTER 51 OF THE CENTERV LE CITY CODE BY AMENDING SECTION 51.08 RELATING TO MUNICIPAL ATER SERVICE THE CITY OF CENTERVILLE ORDAINS: Section 1. Code Section 51.08 (D) shall bXwatsystemns ead as follows: (D) All property served by priva must connect to public water, if it is available, not later than 12 pt that where water is made available by the City after Januaerties served shall be connected no later than 12 -31 -2021. Section 2. Effective Date. This rdinance shall be effective immediately upon its passage and publication according to law. PASSED AND DULY OPTED this day of , 2013 by the City Council of the City of Centervill . I CITY OF CENTERVILLE BY: Tom Wilharber, Mayor ATTEST: J Xeresa Bender, City Clerk V -27- RES. #12 -0 A RESOLUTION ADOPTING BUDGET AND TAX LEVIES for 2013 WHEREAS, with the guidance of the Council a proposed budget has been prepared by staff for the year 2013, and WHEREAS, a public meeting has been held and the City Council has considered input from the public related to such budget and the resulting tax levies. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that the attached summary budget for 2013 is hereby adopted. BE IT FURTHER RESOLVED, that the following sums of money be levied for the current year, collectable in 2013 upon the taxable property in the City of Centerville for the following purposes: Total General Fund Levy ..... ............................... $ 1.739, 600 Debt Service Levy: 2005A Building Bonds .... ............................... $ 70,000 2009A Improvement Bonds ............................. $ 215,000 2011 A Improvement Bonds ............................. $ 244,000 Total Debt Service Levy $ 529.000 *The above levy includes the amount necessary to cover debt service requirements in 2013 and cancels any previous scheduled amounts. Total All Levies $ 2,268,600 BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Adopted by the City Council on the 12th day of December, 2012. Tom Wilharber, Mayor Attest: Teresa Bender, Clerk I -28- � 3 terviffe E Wffisfwd18_S7 City of Centerville 2013 Budget and Levy December 12, 2012 Prepared By: Mike Jeziorski Finance Director -29- Introduction Honorable Mayor and City Council, Enclosed is the 2013 budget as prepared by City Staff, in accordance with City Council guidance. As you are aware, the construction of the 2013 budget is a year long process commencing with Mayor, Council, and Staff input, budget work sessions, and finally culminating in the provided document. Some of the initiatives and goals that were set during this budget process included maintaining the current level of city services, reconstructing various streets, incorporating a savings plan for both street maintenance and capital equipment, constructing a new volleyball court, keeping constant the current overall levy, and maintaining appropriate levels of fund balances. General Fund Budget Summary Revenue Property Tax (Tax Levy): The property tax levy as proposed is projected to remain constant at $2,268,600 for 2013 or 0% change from 2012. The components of the 2013 levy are chronicled below: General Levy $1,739,600 2005 A Bond Levy $70,000 2009 A Bond Levy $215,000 2011 A Bond Levy $244,000 Total $2,268,600 Special Assessments: The City is projecting a 71 % increase in this classification and is budgeted at $24,000 for 2013. This increase is associated with payment schedules that had their principal payments deferred until 2013. Licenses and Fee: The City is projecting an increase in this revenue classification for 2013 and is budgeting $30,100 or a 19% increase from the 2012 budgeted amount. Building Inspection (Permits): The City is projecting an increase in this category during 2013 and is budgeting $65,500 or a 26% increase from the 2012 budgeted amount. Fines and Forfeits: The City is projecting no change in this revenue classification and is budgeting $33,500 for 2013. Recycling (Score Funds): The City receives reimbursement in the form of SCORE funds from Anoka County for all related recycling activities. This classifications revenue is projected to remain stable at $16,500 for 2013. Interest Earnings: The City is projecting a decrease in interest earnings for 2013 and is budgeting $15,000 for 2013. This decrease is attributed to interest rates continued decline and the amount of cash able to be invested decreased. -30- Overall, general fund revenues are budgeted at $2,083,300 or a 1% increase from the 2012 budget. For a graphical representation of revenues please see Appendix A and B. Expenditures General Government: General Government expenditures include Salaries / Benefits, Supplies and Purchased Services in conjunction with activities performed by the Mayor, four City Council Members and the four employee City Administration team. Salary line items include a 2% structure increase (COLA), a step increase for one eligible employee, and a $300 annual increase to the employer insurance contribution. Required employer contributions for the Public Employee Retirement Association will remain the same at 7.25% for 2013. Also included in this classification is Legal and Assessing costs, which are a contract for service and are budgeted at $80,000 and $16,000, respectively. Overall, General Government expenditures are budgeted at 482,700 for 2013 or a 4% decrease from the 2012 budget. Public Safety: The City of Centerville has a joint powers agreement with Circle Pines and Lexington that funds the Centennial Lakes Police Department. A similar arrangement with Lino Lakes and Circle Pines funds the Centennial Fire District. Each of these arrangements is paid through a formula that allocates costs to each city. Centerville's portion of the Centennial Lakes Police Department is $676,500 or a 2% increase from 2012. Centerville's portion for the Centennial Fire District is $123,500 or a 2% decrease from 2012. The budget also includes $102,000 in pass through fire relief aide expenditures. Overall, Public Safety expenditures are budgeted at 1,020,500 for 2013 or a 0% change from the 2012 budgeted amount. Public Works: The City of Centerville Public Works department has four full time employees and four seasonal employees that work to maintain the City parks, streets and utility operations. Salary line items include a 2% structure increase (COLA), a step increase for one eligible employee, and a $300 annual increase to the employer insurance contribution. Overall, Public Works related expenditures are budgeted at $318,700 or a 7% decrease from the 2012 budgeted amount. Culture and Recreation: The Culture and Recreation budget consists of expenditures incurred by the city's committee, respective recreation programs and city festival. Culture and Recreation expenditures are budgeted at $19,300 for 2013 or a 2% increase from 2012. Capital Outlay: $54,000 — Future Equipment Savings $168,900 — Street Maintenance Savings $18,755 — Volleyball Court (reserves) $1,700,000 — Various Street Reconstruction assessments and bond issue Overall, the 2013 General Fund expenditures total $2,083,300 or a 0% change from 2012. For a graphical representation of expenditures Pp see lease appendix C and D. P -31- Fund Balance General Fund: The City of Centerville has historically maintained a healthy fund balance, which contributes positively to the city's bond rating and mitigates the potential for needing short term borrowing. Council has a targeted fund balance reserve of 40 to 50% of current expenditures or a target between ($833,000 to $1,042,000). The below represents the last four years of historic general fund balance and the next two years projected general fund balances based on budgeted data. Please note that the City is projecting a fund balance of $1,110,324 at the end of 2013, which is 53% of 2012 budgeted expenditures. Also, of that projected $1,110,324 fund balance the City has reserved $18,755 all for the construction of a single Volleyball Court. 2008 $1,157,516 2009 $1,231,325 2010 $1,068,411 2011 $1,142,324 2012 $1,110,324 2013 $1,110,324 Tax Rate / Tax Capacity Taxable market valuations again fell another 7% (in tax capacity terms) for 2013 so the overall tax rate is projected to rise to 71.14% in 2013 even though the levy was maintained at the 2012 level. That being said, the tax rate is only one of the two variables one must consider before evaluating the true effect on their respective property taxes —the other is the 2013 tax capacity. Cities in Minnesota levy actual dollar amounts and the tax rate is merely the formula for allocating the share to each parcel. For a graphical representation of historic tax rates see appendix E. Tax Capacity Breakdown 2012 2013 % Personal Property 43,996 48,386 2% Agriculture 5,492 6,026 0% Residential Homestead 2,345,498 2,171,403 75% Residential Non - Homestead 273,412 264,172 9% Commercial / Industrial 448,704 400,322 14% Total 3,117,102 2,890,309 100% -32- Debt Service Fund Budget Summary The City currently has four outstanding bond issues- 2005A, 2009A, 20098, 2011A. Outstanding principal obligations for these four bond issues are projected to be $8,066,020 at December 31, 2013. The City anticipates to fund its 2013 street project with a new debt issue at roughly $1,500,000 so the City is projected to have $9,566,020 in debt principal balances at the end of 2013. Debt Service Revenue: Each bond issue is supported by a levy (20098 series being the only exception) and an assortment of special assessments. The Debt service fund levy and special assessment revenue for 2013 is budgeted at $529,000 and $248,000 respectively. Debt Service Expenditures: Debt Service expenditures include principal and interest payments on the respective bond issues along with fiscal agent fees associated with their annual maintenance. The Debt service principal /interest payments and fiscal agent fees are budgeted at $998,703 for 2013. Utility Fund Budget Summary The City of Centerville utilizes an enterprise fund accounting system that isolates revenue and expenditures for each of its water, sewer and storm water operations. To that end, each fund is supported through a set of user fees that are analyzed on an annual basis to ensure the proper set of reserves are maintained in order to meet on going cash flow needs and to replace existing infrastructure as it becomes depreciated. Water Fund Rates The typical water customer can be classified into two different categories — residential and commercial each with a fixed and or variable component to the cost structure. There are currently 1,299 residential parcels (1,046 hooked on to water) and 75 commercial parcels (44 hooked onto water) customers. The proposed 2013 rates remain the same as 2012 and are chronicled below: Water 2012 2013 - Proposed Residential - Fixed Charge 21.00 per quarter 21.00 per quarter Variable - Rate per thousand gallons per quarter (0 - 90,000) 2.00 2.00 Variable - Rate per thousand gallons per quarter (90,000 - 150,000) 2.20 2.20 Variable - Rate per thousand gallons per quarter (150,000 - xxx) 2.50 2.50 Commercial - Fixed Charge 21.00 per quarter 21.00 per quarter Variable - Rate per thousand gallons per quarter (0 - 500,000) 2.00 2.00 Variable - Rate per thousand gallons per quarter (500,000 - xxx) 2.50 2.50 Water Fund Revenue: These water rates are projected to produce water sales of $290,000. Other miscellaneous revenues in this classification are budgeted at $68,000, which provides a total revenue budget of $358,000 for 2013. -33- Water Fund Expenditures: Expenditures in this classification include personnel time maintaining the water treatment system /utility billing system, chemicals, depreciation on existing infrastructure and other miscellaneous items. Water fund expenditures are budgeted at $358,000 for 2013 of which $182,000 is depreciation. Sewer Fund Rates The 2013 sewer rate structure is proposed to change from a strictly fixed rate structure to one that has both a fixed and variable component. The first component is a flat fee covering the City's fixed and variable costs for sewer collection (Collection Rate). The second component is set up to cover the variable charge associated with wastewater treatment (Treatment Fee). The treatment charge will be the Treatment Fee rate multiplied by the water meter use for the billing quarter —an average will be taken from the months October through December and January through March providing a winter average. If the home is unoccupied during a significant part of the winter period, the average shall be manually calculated using other reasonable means to determine the anticipated sewer treatment volume. Sewer -only customers shall be charged a flat rate per SAC unit. Sewer 2012 2013 – Proposed Residential – Fixed Charge $65.00 per quarter $37.00 per quarter Residential - Variable Charge N/A $1.90 per 1,000 gallons Commercial – Fixed Charge $65.00 sac unit / quarter $55.00 sac unit / quarter Commercial – Variable Charge N/A $1.90 per 1,000 gallons Sewer Fund Revenue: These sewer rates are projected to produce sewer user revenue of $377,000. Other miscellaneous revenues in this classification are budgeted at $53,400, which provides a total revenue budget of $430,400. Sewer Fund Expenditures: The largest component of this expenditure classification is primarily made up of charges administered by Metropolitan Council Environmental Services for waste water treatment -- $194,000. Other expenditures include personnel time maintaining the sewer lift stations /utility billing system and depreciation on existing infrastructure. Sewer fund expenditures are budgeted at $430,400 for 2013 of which $119,000 is depreciation. Storm Fund Rates The 2013 storm water rates propose an increase from $12.00 per quarter to $13.00 per quarter for residential. Commercial properties will see an increase of 8% and is proposed to increase from .00344 to .00372 per square foot with a minimum of $13.00 per quarter. Storm 2012 2013 - Proposed Residential - Fixed Charge 12.00 per quarter 13.00 per quarter Commercial - Fixed Charge 0.00344 per square foot 0.00372 per square foot -34- Storm Fund Revenue: These storm water rates are projected to produce revenues of $95,000, which is an increase of roughly $8,000 over 2012. Other miscellaneous revenues in this classification are budgeted at $5,000, which provides a total revenue budget of $100,000. Storm Fund Expenditures: Expenditures in this classification include personnel time maintaining the storm sewers, pond dredging, ditch cleaning, permanent transfer to debt service, depreciation on existing infrastructure and other miscellaneous items. Expenditures in this classification are budgeted at $100,000 for 2013 of which $28,000 is depreciation. Acknowledgments I would like to acknowledge and thank Mayor Wilharber, Council Member Love, Council Member Paar, Council Member Fehrenbacher, Council Member King, City Administrator Dallas Larson and all City staff for their assistance in completing this budget. With that, I present to you the 2013 budget. Respectfully Submitted, Mike Jeziorski Finance Director -35- City of Centerville Proposed Budget - Summary Fiscal Year 2013 2012 Actual - % Account Description 2010 Actual 2011 Actual 11130112 FY 2012 Budget FY 2013 Budget Change General Fund Revenues Property Tax 1,651,845.55 1,696,420.74 880,867.37 1,739,600.00 1,739,600.00 0% Special Assessments 28,090.09 20,349.68 11,109.25 14,000.00 24,000.00 71% State Grants 1,333.00 1,333.00 666.50 1,300.00 1,300.00 0% Licenses and Fees 32,474.81 46,366.56 29,483.85 25,400.00 30,100.00 19% Building Inspection Permits 58,331.13 65,000.77 87,460.43 52,000.00 65,500.00 26% Fines and Forfeits 36,027.81 27,876.47 37,904.89 33,500.00 33,500.00 0% Police State Aid 34,627.34 32,919.00 31,272.00 35,000.00 35,000.00 0% Fire Relief Aid 101,711.00 104,828.00 109,005.18 102,000.00 102,000.00 0% Animal Control 1,177.00 385.00 - - - N/A Public Works / Antenna Lease 53,978.70 50,139.52 114,362.68 18,000.00 18,500.00 3% Park and Recreation 4,130.00 13,946.35 11,397.57 2,500.00 2,300.00 _8% Recycling 16,639.56 16,594.51 1,965.64 16,500.00 16,500.00 0% Other 92.00 380.00 420.00 - N/A Interest Earnings 13,675.36 17,482.52 14,166.09 20,000.00 15,000.00 -25% Ji Expenditures General Government Council 30,126.18 30,471.80 25,219.33 31,800.00 31,500.00 _1% Administration 344 ,722.21 349,673.41 280,713.95 332,800.00 317,500.00 -5% Elections 6,556.03 - 4,559.51 600.00 - N/A Planning and Zoning 1,397.10 1,646.90 1,786.91 2,400.00 2,500.00 4% Auditing 15,735.00 15,000.00 15,500.00 15,500.00 16,000.00 3% Assessing 15,429.00 15,453.00 11,716.50 16,000.00 16,000.00 0% Law and Legal 88,223.67 93,452.77 54,110.37 75,000.00 80,000.00 7% City Hall 16,476.29 16,249.52 10,013.60 20,800.00 19,200.00 _8% Total General Government 518,665.48 521,947.40 403 620.17 500 900.00 482,700.00 A% Public Safety Police Protection 689,896.68 657,621.96 605,923.89 661,000.00 676,500.00 2% Fire Protection 214,465.00 223,700.00 231,616.18 228,500.00 225,500.00 _1% Building Inspection 146,404.77 131,705.78 101,152.52 124,300.00 113,900.00 -8% Civil Defense 1,505.80 1,843.30 1,506.24 1,500.00 1,500.00 0% Animal Control 535.80 1,501.60 - 1,100.00 1,100.00 0% Other Protection 1,044.00 1,546.00 1,546.00 2,000.00 2,000.00 0% Total Public Safety 1,053 852.05 1,017 918.64 941 744.83 1,018,400.00 1,020,500.00 0% Public Works Public Works - General 226,038.18 248,835.96 180,310.52 215,000.00 192,000.00 -11% PublicWorks - Streets 69,072.51 54,167.14 170,455.99 56,500.00 55,500.00 -2% Public Works - Parks Maintenance 67,990.09 73,883.25 69,368.96 71,600.00 71,200.00 _1% Total Public Works 363100.78 378 886.35 420135.47 343,100.00 318,700.00 -7% Engineering Engineering 8,254.28 9,176.35 4,098.22 2,500.00 2,500.00 0% Total Public Works 8,254.28 9,176.35 4,098.22 2,500.00 2,500.00 0% Culture and Recreation Parks and Recreation Committee 1,420.00 1,400.00 1,492.84 2,400.00 2,800.00 17% Parks and Recreation Programs 9,878.83 11,304.06 5,746.01 11,000.00 11,000.00 0% Concessions 3,349.37 2,416.23 - N/A City Festival 5,829.88 5,706.60 5,569.09 5,500.00 5,500.00 0% Total Culture and Recreation 17128.71 21 760.03 15,224.17 18 900.00 19 300.00 2% Economic Development Economic Development 398.96 7,628.01 N/A Total Economic Development 398.96 7,628.01 N/A Recycling and Other Recycling 16,639.56 16,594.51 5,548.61 16,500.00 16,700.00 1% Total Recycling I Other 16 639.56 16 594.51 5,548.61 16 500.00 L222'900.00 1% Capital Outlay Capital Outlay 219,006.30 48,199.05 189,000.00 191,500.00 Total Capital Outlay 219 006.30 48,199.05 189,000.00 191,500-00 16% Tax Levies General Fund Tax Levy 1,739,600.00 1,739,600.00 0% 2005 A 70,000.00 70,000.00 0% 2009 A 215,000.00 215,000.00 0% 2011 A 244,000.00 244,000.00 0% Unaudited - For Management Purposes Only -36- City of Centerville Proposed Budget - Summary Fiscal Year 2013 Debt Service Fund Description 2005 A 2009 B 2011A 2009 A Total Fund Number 309 348 349 351 Revenue Levy 70,000 - 244,000 215,000 529,000 Charges for Services - Hook Up Fees - Special Assessments 62,506 88,740 96,582 247,828 Interest Earnings 500 3,000 5,000 4,000 12,500 Miscellaneous 47,250 47,250 Expenditures Salaries & Benefits Fees and Charges Supplies - Depreciation - Capital Outlay - Debt Service - Principal 53,958 175,000 350,000 135,000 713,958 Interest 21,086 56,500 42,653 163,006 283,245 Fiscal Agent Fees - 500 500 500 1,500 Unaudited - For Ma - 37 _lent Purposes Only City of Centerville Proposed Budget - Summary Fiscal Year 2013 Enterprise Funds Fund Description Water Sewer Storm Fund Number 601 602 415 Revenue Levy - - - Charges for Services 290,000 377,000 95,000 Hook Up Fees 18,500 7,400 - Special Assessments 30,000 20,000 - Interest Earnings 13,000 26,000 3,000 Miscellaneous 6,500 - 2,000 Expenditures Salaries & Benefits 86,900 87,400 37,300 Fees and Charges 55,300 220,100 32,400 Supplies 30,600 2,800 700 Depreciation 182,000 118,900 -- 2S WO Capital Outlay 3,200 1,200 Debt Service - Principal Interest 1,600 Fiscal Agent Fees Unaudited - For Ma -38 _lent Purposes Only Appendix - A 2013 Protected Revenue Sources Property Taxes 1,739,600 Other Taxes & Assessments 24,000 Licenses & Permits 95,600 Fines & Forfeits 33,500 Intergovernmental 159,100 Recycling Score Funds 16,500 Interest Earnings 15,000 Total Revenue 2,083,300 I 2013 Projected Revenue Sources ■ Property Taxes Interest Earnings Recycling Score Funds 1% 1 % ■ Other Taxes & Assessments Intergovernmental 8% i Fines & Forfeits 2% ❑ Licenses & Permits Licenses & Permits 4% ❑ Fines & Forfeits Other Taxes & Assessments 1% ■ Intergovernmental ■ Recycling Score Funds i I ■ Interest Earnings Property Taxes 83% I -39- Appendix - B Revenue Trends Other Taxes & Licenses & Intergovernmental _ Pro_ perty Taxes Assessments Permits Fines & Forfeits Aid Other 2010 1,651,846 29,423 90,806 36,028 136,338 89,693 2011 1,696,421 21,683 111,367 27,876 137,747 98,928 2012 1,739,600 15,300 77,400 33,500 137,000 57,000 2013 1,739,600 25,300 95,600 33,500 137,000 52,300 Revenue Trends 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 02010 1,000,000 _ • o 800,000 ■2012 600,000 ■2013 400,000 - 200,000 Property Taxes Other Taxes & Licenses & Permits Fines & Forfeits Intergovernmental Aid Other Assessments Sources -40- Appendix - C 2013 Protected Expenditures General Government 482,700 Public Safety 1,020,500 Public Works 321,200 Culture & Recreation 19,300 Economic Development - Recycling 16,700 Capital Outlay (Street) 222,900 Total Expenditures 2,083,300 2013 Projected Expenditures ■ General Government I ■Public Safety Capital Outlay (Street) 11% 0Public Works General Government Recycling 23% 1% oCulture & Recreation Economic Development 0% Culture & ■Economic Development Recreation 1% ■ Recycling Public Works 15% ■Capital Outlay (Street) i Public Safety 49% I -41- Appendix - D Expenditure Trends 2010 2011 2012 2013 General Government 518,665 521,947 500,900 482,700 Public Safety 1,053,852 1,017,919 1,018,400 1,020,500 Public Works 371,355 386,063 345,600 321,200 Culture & Recreation 17,129 21,760 18,900 19,300 Economic Development 399 7,628 - - Recycling 16,640 16,595 16,500 16,700 Capital Outlay 219,006 48,199 191,500 222,900 General Culture & Economic Capital Government Public Safety Public Works Recreation Development Recycling Outlay 2010 518,665 1,053,852 371,355 17,129 399 16,640 219,006 2011 521,947 1,017,919 386,063 21,760 7,628 16,595 48,199 2012 500,900 1,018,400 345,600 18,900 - 16,500 191,500 2013 482,700 1,020,500 321,200 19,300 16,700 222,900 Expenditure Trends 1,200,000 1,000,000 800,000 -- [M2011 2010 m 600,000 ° 2012 0 400,000 _ -2 200,000 General Government Public Safety Public Works Culture & Recreation Economic Recycling Capital Outlay Development Activity -42- Appendix - E Tax Capacity Payable 2008 Payable 2009 Payable 2010 Payable 2011 Payable 2012 *Payable 2013 Tax Capacity 4,022,893 4,076,519 3,805,124 3,516,771 3,117,102 2,890,309 TIF Captured Value - - - - AW Contribution (198,645) (216,705) (207,779) (216,839) (205,098) (188,496) Net Tax Capacity 3,824,248 3,859,814 3,597,345 3,299,932 2,912,004 2,701,813 Certified Levy 1,985,600 2,043,820 2,231,700 2,268,800 2,268,600 2,268,600 Area -Wide Contribution (233,876) (258,608) (276,430) (334,086) (323,527) (346,419) Local Levy 1,751,724 1,785,212 1,955,270 1,934,714 1,945,073 1,922,181 Tax Rate Trends 2008 2009 2010 2011 2012 *2013 City Tax Rate 45.81% 46.25% 54.35% 58.63% 66.79% 71.14% County Tax Rate 33.88% 33.59% 35.27% 42.45% 41.15% 44.33% School Tax Rate 35.25% 34.59% 37.18% 43.66% 40.01% 44.87% Other Tax Rate 5.47% 5.33% 7.64% 6.32% 8.37% 8.61% Total Tax Rate 120.41% 119.76% 134.45% 151.06% 156.32% 168.95% Taxina Trends 80.00% 70.00% -- 60.00% 50.00% t City Tax Rate 40.00% r _ -- -- .. - _ t County Tax Rate Z 30.00% - - School Tax Rate 20.00% -x -. Other Tax Rate 10.00% Y: - -- - - -- -- -- -- i:- - - - - 0.00% 2008 2009 2010 2011 2012 *2013 Year -43- From: Michael Grochala ( mailto:michael.grochala @ci.lino -lakes mn us Sent: Tuesday, November 27, 2012 10:05 AM To: Dallas Larson; 'jkeinath @ci.circle- pines.mn.us' Cc: Marty Asleson Subject: Cans for Parks - Can Cages Dallas and Jim: Have either of you had and discussions with your councils or our council member Dave Roeser regarding location of an aluminum can cage at the fire stations? We are setting up a program for collecting aluminum cans with the proceeds being used for improvement /development of the athletic complex. Marty Asleson is coordinating this for the City. It is our (staff's) understanding that Dave has made arrangements for location of these cans in your respective cities. Can you let me know what you know about this. Thanks. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014 -1182 651 - 982 -2427 -44- r� Officer Matthew Langreck #110 Centennial Lakes Police Department 54 North Road ��• Circle Pines MN 55014 ��, 6 9 Ph: 763 - 784 -2501 Fax: 763 - 784 -0082 mlangreck@clpdmn.com December 4, 2012 City of Centerville 1880 Main St Centerville MN 55038 City Administrator, I A tobacco compliance check was recently conducted. All of the businesses in your city that are licensed to sell tobacco passed the check. I directed an underage buyer into these businesses for the purposes of ensuring that the businesses are taking the appropriate measures to sell their tobacco products to adults. Please feel free to contact me if you have any questions regarding this matter. Sincerely, Matthew Langreck CLPD Tobacco Compliance Officer -45- CITY OF CENTERVILLE tervitt MONTHL Y ENGINEER'S REPORT E,stob(LOcd For the December 12, 2012 City Council Meeting ltd'► Italics = New information. Normal = No change from last report. 1. TE Grant Trail Project (000616- 08165 -0). Final payment paperwork is being processed with the County. 2. 2008 Downtown Storm Water Improvements (000616- 08167 -0). A record plan of the project is being produced. 3. 2013 Street and Utility Improvements (193801520). The Public Improvement Hearing was held at the last City Council meeting. Input from the public was received The plans and specifications were ordered and are being completed. Our preliminary schedule has us taking bids in March, having an Assessment Hearing in April and considering award of the contract shortly thereafter. 4. CSAH 21 Reconstruction (193801639). City staff met with Anoka County staff to review the revised plan for the reconstruction of CSAH 21. The project has been scaled back significantly from the original layout which had included left turn lanes, urban section and trails. At the last City Council meeting, we were directed to look at some issues related to the viability of an urban section from Heritage to Meadow Lane. The results of that investigation will be shared at an upcoming meeting along with some suggested comments to submit to Anoka County as the City's input on the design. 5. Miscellaneous: • None -46- Von— 12 -9 -2011 CITY OF CENTERVILLE PERSONNEL POLICIES 8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY 8.1 General Eligibility: Full-time Employees who have worked for the City for at least six months are eligible to accrue annual Personal Time Off leave (PTO) from the date the Employee is hired. PTO will be available for use as it is accrued according to the schedule below. 8.2 Accrual Rate of Accrual: Full-time Employees shall earn PTO leave at the following rates. Years of Service PTO Earned 0 through 5 years 6.77 hours per pay period 6 through 10 years 8.31 hours per pay period 11 through 15 years 9.85 hours per pay period 16 through 20 years 11.38 hours per pay period After 20 years 12.92 hours per pay period Accrual While Using: Employees using earned PTO shall be considered to be working for the purpose of accumulating additional PTO. 8.3 Requirements Usage: Personal Time Off (PTO) Leave may be used as earned, subject to approval by the Department Supervisor or City Administrator. PTO may be taken in increments of one hour or more. Up to a maximum of 208 hours of accrued PTO may be carried over to the next year. Procedure: To be eligible for PTO leave with pay, an Employee shall report as soon as possible to his or her Department Head the need to take personal leave and its estimated duration. Requests to use PTO shall be received at least twenty -four hours in advance of the requested time off. This notice may be waived at the discretion of the City Administrator. Pay -Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate of pay in effect at the time of PTO request. In the event of termination in good standing, all earned PTO will be paid at the Employee's regular rate of pay. Page 1 of 35 Adopted 12 -28 -2011 ARTICLE XXIV — PERSONAL TIME OFF (PTO) 22.1 General Regular employees who have worked for the City for at least six (6) months are eligible for personal time off PTO. Paid PTO is not available to temporary, intermittent or seasonal employees. 22.2 Accrual PTO leave with pay will accrue at the following rates: Years of Service PTO Leave 0 through 6 months ............................ 6.77 hrs. per pay period After 1 year through 3 years ............... 6.77 hrs. per pay period After 3 years through 9 years ............. 8.31 hrs. per pay period After 9 years through 15 years .......... 9.85 hrs. per pay period After 15 years through 20 years .......... 11.38 hrs. per pay period After 20 years until Retirement ........... 12.92 hrs. per pay period For clarification purposes after six (6) months a regular employee will have 88.01 hours of Personal Time Off leave accrued. 22.3 Personal Time Off Leave Requirements PTO leave can only be used at the discretion of the city administrator during the six -month probationary period. Otherwise, PTO does not accrue and will not be available for use by the employee during probation. However, if the employee becomes a regular employee, PTO will be awarded based upon the schedule above. �22.4Up to a maximum of twenty -seven (27) days (216 hours) may be carried over into the next year. At the end of 2013, this accrual maximum shall be increased to twenty -eight (28) days (224 hours). 22.5 PTO can be used in one (1) hour increments. 22.6 This accrual schedule will remain in effect for the length of the contract or until there may be changes in the State's Pay Equity regulations whereby vacation /sick/PTO accrual impacts the City's Pay Equity Compliance status. 22.7 An employee of this bargaining unit shall, upon honorable severance, receive all unused PTO time payable at their current rate. 10 DRAFT CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE # SECOND SERIES AN ORDINANCE AMENDING CHAPTER 51 OF THE CENTERVILLE CITY CODE BY AMENDING SECTION 51.08 RELATING TO MUNICIPAL WATER SERVICE THE CITY OF CENTERVILLE ORDAINS: Section 1. Code Section 51.08 (D) shall be amended to read as follows: (D) All property served by private water systems must connect to public water, if it is available, not later than 12 -31 -2017, except that where water is made available by the City after January 1, 2013, properties served shall be connected no later than 12 -31 -2021. Section 2. Effective Date. This ordinance shall be effective immediately upon its passage and publication according to law. PASSED AND DULY ADOPTED this day of , 2013 by the City Council of the City of Centerville. CITY OF CENTERVILLE BY: Tom Wilharber, Mayor ATTEST: Teresa Bender, City Clerk