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HomeMy WebLinkAbout2013-01-23 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, January 23, 2013 erviffe 6:30 p.m. or shortly thereafter e&7E,tabk,h,dis57 Set Agenda = Italics OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS 1. Business Subsidy Policy (Page 1) 2. Potential for Granting a Business Subsidy for HAF Equipment (Page 2) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. January 9, 2013 City Council Meeting Minutes (Pages 3 -9) V. CONSENT AGENDA 1. City of Centerville January 9, 2013 through January 23, 2013 Claims (Check #27748 - 27775) w /Check #27754 Voided (Pages 10 -11) 2. Centennial Lakes Police Department Claims through January 10, 2013 (Check #9162 -9288) (Pages 12 -13) 3. Centennial Fire District Claims through January 4, 2013 (Check #5632- 5646) (Page 14) VI. AWARDS/PRESENTATIONS /APPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Res. #13 -OXX — Amending Business Subsidy Policy (Pages 15 -19) 2. Personnel Policy Dated January 1, 2013 — Section 8.02 & 8.03 Modifications (Pages 20 -71) 3. Res. #13 -OXX — Approving Plans and Specifications & Calling for Bids on 2013 Street Improvement (Pages 72 & Handouts) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson XI. ADJOURNMENT COUNCIL WORK SESSION MEETING I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. Centerville Road/(CSAH21) Improvements 2. Sale of City Property Acquired from Anoka County 3. Outlot E Pheasant March — Uses to be Allowed? 4. Business Retention & Recruitment — Review Survey & Discussion *REMINDERS ** Parks & Recreation Committee Meeting— February 6, 2013, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting — February 5, 2013, 6:30 p.m. Council Chambers City Council Meeting — February 13, 2013, 6:30 p.m. Council Chambers City Council Meeting — February 27, 2013, 6:30 p.m. Council Chambers City Hall Offices Closed — January 21, 2013 in Observance of Martin Luther King Jr. Day Centerville Lions 31 Anuual Fishing Contest & EAA Airplane Rides — February 16, 2013 City Hall Offices Closed — February 18, 2013 in Observance of Presidents Day *PARK USAGE* Parks & Recreation Committee Skate & Hayride Party — February 9, 2013, 6:00 p.m. — 9:00 p.m. Pleasure & Hockey Rinks are Open — Monday — Thursday, 4:00 — 9:00 p.m. Friday — 4:00 —10:00 p.m. Saturday —10:00 a.m. —10:00 p.m. Sunday — Noon — 8:00 p.m. NOTICE OF PUBLIC HEARING The City Council of Centerville, Minnesota will meet at 6:30 p.m. on January 23, 2013, to hold a public hearing to consider amending its Business Subsidy Policy in conformance with Minnesota Statutes Chapter 116J.993- 116J.995. The draft policy as it is proposed to be amended is on file with the City Clerk, 1880 Main Street, Centerville, MN 55038, or may be downloaded from the city website at: www.centervillemn.com All interested persons may appear at the hearing and present their views orally or prior to the meeting in writing. Teresa Bender, City Clerk Published in the Citizen Newspaper on January 10, 2013 Published in the Quad Community Press on January 8, 2013 i i 1 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Centerville, County of Anoka, State of Minnesota, will hold a public hearing on Wednesday, January 23, 2013, at 6:30 p.m. at City Hall, 1880 Main Street, Centerville, Minnesota to consider granting a business subsidy in connection with the development of a manufacturing facility. With regard to the business subsidy, any person with residence in or the owner of taxable property in the City may file a written complaint with the City if the City fails to comply with Minnesota Statutes, Sections 116J.993 to 116J.995, and no action may be filed against the City for the failure to comply unless a written complaint is filed. The property included in the Municipal Development District No. 1 is described in the Master Development Program on file in the office of the City Clerk. The property included in Tax Increment Financing District No. 7 is described in the Tax Increment Financing Plan on file in the office of the City Clerk. A map of the Municipal Development District No. 1 and Tax Increment Financing Districts No. 7 are set forth below: Ti EMDPWNT �3• .�. • . ,,_ �rJ - „�r�- r 1..: yc� �'� .� :'/� NO. I �-- i TAX MIcREIT FNAWM MF) t " w ? ' -T ' f C _ ® ; ' DOMM TAX 10CArIMEW �" nrwa N0. 7 All interested persons may appear at the hearing and present their views orally or in writing prior to the hearing. Teresa Bender, City Clerk Published in the Citizen Newspaper on January 10, 2013 Published in the Quad Community Press on January 8, 2013 2 CITY OF CENTERVILLE CITY COUNCIL MEETING January 9, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of January 9, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher ' 10 ouncil Member Steve Kin g C Council Member D. Love p ABSENT: Council Member Jeff Paar STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser 1. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA/SET AGENDA Mayor Wilharber added Centerville Claims (Check #27743 - 27747) to the Consent Agenda along with the January 2, 2013 Special City Council Meeting Minutes. Mot ion by Council Member Love, seconded by Council Member Fe hrenbacher to approve the agenda /set agenda as presented All in favor. Motion pas unanimously. IV. APPROVAL OF MINUTES 1. December 12, 2012 City Council Meeting Minutes Motio by Council Member King, seconded by Council Member Fe hrenbacher to approve 12 2012 City Council Meeting Minutes as t he December tv g resented. All in favor. Motion p passed unanimously. 2. December 12, 2012 City Council Work Session Meeting Minutes Motio by Council Member Love, seconded by Council Member F ehrenbacher t o approve the December 12, 2012 City Council Work Session Meeting Minu as p resented. All in favor. Motion passed unanimously. 3 City of Centerville Council Meeting Minutes January 9, 2013 3. January 2, 2013 Special City Council Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the January 2, 2013 Special City Council Meeting Minutes as presented. All in favor. Motion passed unanimously. V. CONSENT AGENDA 1. City of Centerville December 13, 2012 through January 9, 2013 Claims (Check #27718- 27738) w/Voided Checks #27728 & 27732 -27736 & (Check #27743 - 27747) 2. Parks & Recreation Committee Recommendation for Approval of Goetz Landscaping for Construction of (1) 50' x 80' Sand Volleyball Court at Laurie LaMotte Memorial Park w /Construction Commencing Immediately After Spring Weight Restrictions Being Removed — Not to Exceed $18,154.93 Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Consent Agenda as presented. All in favor. Motion passed unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Mr. Greg Kieselhorst — Centerville Lions Annual Ice Fishing Contest Mr. Kieselhorst, 7155 Brian Drive, introduced himself and desired to provide a $500 donation to the Parks and Recreation Committee from the Centerville Lions Club. Council Member King thanked the Centerville Lions on behalf of the Committee. Mr. Kieselhorst stated that the Club is requesting annual permits associated with their Annual Fishing Contest and Experimental Aircraft Association (Young Eagles Program) Free Airplane Rides (Chapter 745, Benson Airport). Mr. Kieselhorst felt that the Club would be setting up for the fishing contest on Friday, February 15 at approximately noon and would complete cleanup the following day by 5:00 p.m. following the contest. It was noted that this event is the 31 Annual. VII. OLD BUSINESS 1. Ord. #61, Second Series, Rezoning Certain Property in Order to Make the Official Zoning Map Conform to the 2030 Comprehensive Plan (7087 — 20'' Avenue South) The ordinance would change the zoning on the old public works site at 7087 20 Avenue from Public Use (P -1) to Commercial (B -1). Administrator Larson stated this item was missing from the last meeting packet. Administrator Larson stated that the City is likely to sell the property for private commercial use at some point and retain the portion of the property that houses the water tower. Administrator Larson stated that the Ordinance would become effective upon publication. Page 2 of 7 4 City of Centerville Council Meeting Minutes January 9, 2013 Motion by Council Member Kina, seconded by Council Member Love to adopt Ord. #61, Second Series, Rezoning Certain Property in Order to Make the Official Zoning Map Conform to the 2030 Comprehensive Plan (7087 — 20 Avenue South) as presented. All in favor. Motion passed unanimously. VIII. NEW BUSINESS 1. Centerville Lions Ice Fishing Contest — Waiving of Fees a. Special Event Permit Application/DNR Application for Contest/EAA Young Eagles Airplane Rides b. Noise Permit C. Raffle d. Temporary /Event On -Sale Liquor License Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the above stated permits as presented, including a waiving of the permit fees. All in favor. Motion carried unanimously. 2. Res. #13 -002 — Authorizing Appointing Acting Mayor & Order of Succession Mayor Wilharber suggested that succession go in the order of tenure, Council Member Paar, Council Member Fehrenbacher, Council Member Love and Council Member King. Motion by Council Member King, seconded by Council Member Fehrenbacher to approve Res. #13 -002 — Authorizing Appointing Acting Mayor & Order of Succession as presented. All in favor. Motion carried unanimously. 3. Res. #13 -003 — Assigning Duties as they Relate to Handling Banking Transactions Administrator Larson stated that this resolution clarifies duties with regard to internal controls and identifies the Mayor and Acting Mayor as having check signing authority. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve Res. #13 -003 — Assigning Duties as they Relate to Handling Banking Transactions as presented. All in favor. Motion carried unanimously. 4. Res. #13 -004 — Authorizing Appointments for 2013 Administrator Larson stated that several areas needed discussion with the Economic Development Authority lacking a citizen representative but the Authority was inactive. Administrator Larson proposed to modify the Official Newspaper of the City from the Citizen to Quad Community Press due to is weekly publication versus bi- weekly publication. Administrator Larson stated that at times Staff has encountered difficulty meeting required Page 3 of 7 5 City of Centerville Council Meeting Minutes January 9, 2013 deadlines or has delayed action on items due to the Citizen's bi- weekly publication. Administrator Larson stated that the City has been extremely satisfied with The Citizen except for the problem with bi- weekly publication. Administrator Larson also stated that the rates would be cheaper and if the City desired, Staff could publish abbreviated notices in The Citizen for items that are crucial to a majority of residents allowing a much larger area of coverage. Ms. Deb Barnes, Managing Editor, The Citizen stated that it made sense for the City to utilize a newspaper that provided the best possible services needed and she agreed that it has been difficult to run publications due to meeting dates and legal requirements. Ms. Barnes also stated that at some point it may be determined to publish The Citizen on a weekly basis. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve Res. #13 -004 — Authorizing Appointment for 2013 as presented. All in favor. Motion carried unanimously. 5. Res. #13 -005 — Schedule Public Hearing Special Reassessments — Backage Road Attorney Glaser stated that based upon a judicial decision, the City must initiate an additional public hearing for the original project due to court action taken by Sheehy Companies. Attorney Glaser stated that reappraisal has been completed and is based on court rulings. Attorney Glaser also stated that the attorney for Sheehy Companies desires to speak before the Council at the hearing for no more than 10 -15 minutes regarding the issue. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve Res. #13 -005 — Scheduling a Public Hearing for Special Reassessments — Backage Road as presented. All in favor. Motion carried unanimously. 6. Planning & Zoning Commission Report & Recommendation to Issue A Conditional Use Permit to Mr. Steve Vermeersch, 7137 — 20 Avenue North — Automotive Repair Business Administrator Larson stated that all required notices were mailed and published, a public input opportunity was provided without receiving any comments and the Commission recommended Council's approval according to the presented "Findings and Recommendation." Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the findings and recommended Conditional Use Permit for Mr. Vermeersch as presented by the Planning & Zoning Commission. All in favor. Motion carried unanimously. 7. Storm Water System Maintenance — Olson Sewer Low Bidder - $20,811 (South of Houle Circle, End of Houle Circle, West of Peterson Trail & South of Prairie Drive) Page 4 of 7 6 City of Centerville Council Meeting Minutes January 9, 2013 Administrator Larson stated that Mr. Palzer's memo addressed the necessity for completing this work by being proactive with routine maintenance and taking advantage of dry conditions of last year. Mr. Palzer identified four (4) storm water areas that would benefit from cleaning. Administrator Larson stated that additional costs would likely be incurred for restoration and the budget contained sufficient funding for the expenditure. Discussion ensued regarding collaboration with other communities for these services, utilizing Staff for these services potentially in the future and Staff's current duties and responsibilities. Council Member King questioned the contractors work documents and credentials. Administrator Larson stated that there would be a signed contract along with proof of insurance similar to any other provider of contracted services for City projects. Motion by Council Member Fehrenbacher, seconded by Council Member Love to award Olson Sewer with a contract for performing Storm Water Maintenance South of Houle Circle, End of Houle Circle, West of Peterson Trail & South of Prairie Drive in an amount not to exceed $20,811 as presented. All in favor. Motion carried unanimously. 8. Ord. #62, Second Series, Amending Chapter 51, Section 51.08 Relating to Municipal Water Service Administrator Larson stated that this item has been discussed on several occasions by Council. Mayor Wilharber read the proposed amendment, "All property served by private water systems must connect to public water, if it is available, not later than 12 -31 -2017, except that where water is made available by the City after January 1, 2013, properties served shall be connected no later than 12/31/2021." Council Member King questioned whether there would be a conflict with how previous projects had been handled in the past and Attorney Glaser stated no. Motion by Council Member Fehrenbacher, seconded by Council Member Love to adopt Ord #62, Second Series, Amending Chapter 51, Section 51.08 Relating to Municipal Water Service as presented. Discussion ensued regarding resident opposition to required connection to the municipal watermain for both the 2009 Street Improvement Project and the proposed 2013 Street Improvement Project. Council Member King felt strongly that residents should not be required to connect until their existing well needed repair or they desired to connect. Additional discussion ensued regarding the ability to retain existing wells for watering lawns, gardens and internal home usage if piping was separated not allowing cross contamination. Engineer Statz stated that the City would allow an internal sillcock/hose bib to be installed in the Page 5 of 7 7 City of Centerville Council Meeting Minutes January 9, 2013 basement/lower level of a home but that it must be visually easy to distinguish the piping separation. Council Member Love stated that the majority of residents had opposition to the 2013 Street Improvement Project due to the required connection deadline and assessments associated with the municipal watermain installation. Residents that appeared at the meeting desired for the costs associated with that portion of the improvement be deferred until they desired to connect. Council Member Fehrenbacher stated that with the 2009 Street Improvement Project Council extended the required connection date from December 31, 2012 to December 31, 2017. Lengthy discussed ensued regarding property values, watermain infrastructure investment, watertower expenditures /maintenance, municipal growth and with Council's action on this item a resident's ability to have numerous scenarios for connection and the ability to retain their existing well to some extent following connection. All present voted in favor of the motion, except Council Member King Opposed. Motion carried. 9. Res. #13 -006 — Authorize Grant Application for Watermain & Service Line Project in Royal Meadows Subdivision Administrator Larson stated that the draft grant application is similar to a previous project that received Community Development Block Grant (CDBG) funding for low to moderate income property owners to connect to municipal water services. Administrator Larson stated that the Royal Meadows Subdivision is comprised of smaller homes with smaller lots and it is proposed to directional bore the watermain through the rear of the properties to service the homes leaving the existing roadway intact. Discussion ensued regarding the possibility of securing a grant similar to this for residents along Center Street, income requirements, locations of trails and ditches comparative to the proposed project, and other areas of town that lack services. It was noted that the grant required matching funds of $70,000 which would be offset by connection fees amounting to approximately $46,000. It was noted that rental properties may need special agreements. M_ otion by Council Member Love, seconded by Council Member Fehrenbacher to approve Res. #13 -006 — Authorizing Grant Application for Watermain & Service Line Proiect in Royal Meadows Subdivision as presented. All present voted in favor of the motion, except Council Member King opposed. Motion carried. IX. ANNOUNCEMENTS/UPDATES Page 6 of 7 8 City of Centerville Council Meeting Minutes January 9, 2013 City Administrator Larson suggested a work session following Council's regularly scheduled meeting for January 23, 2013 to discuss Anoka County Highway Department's proposal for reconstruction/resurfacing Centerville Road/CSAH21 and revisiting the business survey project started late last year. Administrator Larson also stated that Council regularly schedules a joint session with the Commissions /Committees to discuss goals and that potentially a second work session for that purpose could be held at Council's first meeting in February. City Attorney Glaser and City Engineer Statz thanked Council for their respective re- appointments. Council Member King questioned the potential for housing chickens in residential areas and did all three (3) member cities of Centennial Lakes Police Department have to approve of this if Centerville desired to allow it and why. Administrator Larson stated that for enforcement ease, all three (3) cities (Centerville, Circle Pines and Lexington) agreed to exactly the same provisions of an animal ordinance; however, that did not mean that one (1) city could not deviate from the current provisions but that it would be more advantageous to see if the other two (2) cities desired to make the modification also, prior to proceeding. Council Member Love stated that the Planning and Zoning Commission would be discussing the issue in greater detail at their next meeting due to limited attendance due to illness and being out of town by members at their January meeting. X. ADJOURNMENT Motion by Council Member King, seconded by Council Member Fehrenbacher to ad the regularly scheduled Council Meeting of January 9, 2013 at 7:25 p.m. All in favor. Motion carried unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 7 of 7 i 9 CITY OF CENTERVILLE 01/17/13 2:39 PM Page 2 Check Detail - JANUARY 23, 2013 Check Date Check # Vender Name Comments Amount 1/17/2013 000387E IRS /EFTPS FED W/H - PAY PERIOD 2 $2,256.36 1/17/2013 000387E IRS /EFTPS FICA W/H - PAY PERIOD 2 $3,187.08 Check Nbr 000387 IRS /EFTPS $5,443.44 1/17/2013 000388E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 2 Check Nbr 000388 MINNESOTA DEPT OF REVENUE $929.40 1/17/2013 000389E WELLS FARGO H.S.A. W/H - PAY PERIOD 2 Check Nbr 000389 WELLS FARGO $1,506.25 1/17/2013 000390E PERA PERA W/H -PAY PERIOD 2 Check Nbr 000390 PERA $2,827.42 1/23/2013 027748 BURNET TITLE REFUND OVER PYMT - 7060 COTTONWOOD CT - FINAL BILL - Check Nbr 027748 BURNET TITLE $1.70 1/23/2013 027749 CENTENNIAL FIRE DISTRICT 1st QTR 2013 Check Nbr 027749 CENTENNIAL FIRE DISTRICT $30,857.75 1/23/2013 027750 DEPT. OF EMPLOYMENT & ECONOMIC UNEMPLOYMENT BENEFITS - K. BOMBECK Check Nbr 027750 DEPT. OF EMPLOYMENT & ECONOMIC $55.25 1/23/2013 027751 EDINA REALTY TITLE REFUND OVER PYMT - 1744 PARTRIDGE PL - FINAL BILL - $177.15 1/23/2013 027751 EDINA REALTY TITLE REFUND OVER PYMT ON 1761 CENTER STREET FINAL BILL - $207.8 4 Check Nbr 027751 EDINA REALTY TITLE $384.99 1/23/2013 027752 EXECUTIVE TITLE SERVICES, INC. REFUND OVER PYMT - 7159 PETERSON TRAIL - FINAL BILL - Check Nbr 027752 EXECUTIVE TITLE SERVICES, INC. $315.14 1/23/2013 027753 FEHRENBACHER, BEN REFUND CONVENIENCE FEE Check Nbr 027753 FEHRENBACHER, BEN $3.99 VOIDED 112312013 027754 FERGUSON ENTERPRISES - - VOID Check Nbr 027754 FERGUSON ENTERPRISES - VOIDED 0.00 1/23/2013 027755 FIRST KOLB PROPERTIES REFUND OVER PYMT - 1909 -73RD ST - FINAL BILL - FIRST $40.82 Check Nbr 027755 FIRST KOLB PROPERTIES $4 1/23/2013 027756 FSA TITLE SERVICES, LLC. REFUND OVER PYMT - 2113 WILLOW CIRCLE - FINAL BILL - $ Check Nbr 027756 FSA TITLE SERVICES, LLC. $3 1/23/2013 027757 GOPHER STATE ONE CALL INC ANNUAL FEE $50.00 1/23/2013 027757 GOPHER STATE ONE CALL INC ANNUAL FEE $50.0 0 Check Nbr 027757 GOPHER STATE ONE CALL INC $100.00 1/23/2013 027758 H & L MESABI PARTS FOR PLOW TRUCK Check Nbr 027758 H & L MESABI $1,358.39 1/23/2013 027759 HEALTH PARTNERS FEB. 2013 HEALTH INSURANCE Check Nbr 027759 HEALTH PARTNERS $5,752.32 1/23/2013 027760 IMAGE PRINTING & GRAPHICS UTILITY BILLING PAPER & ENVELOPES $400.23 1/23/2013 027760 IMAGE PRINTING & GRAPHICS UTILITY BILLING PAPER & ENVELOPES $400.22 1/23/2013 027760 IMAGE PRINTING & GRAPHICS UTILITY BILLING PAPER & ENVELOPES $400.23 Check Nbr 027760 IMAGE PRINTING & GRAPHICS $1,200.68 1/23/2013 027761 LARSON, DALLAS 2012 - MILEAGE REIMBURSEMENTS $124.88 1/23/2013 027761 LARSON, DALLAS 2012 - CABLE - MILEAGE REIMBURSEMENT $25.53 Check Nbr 027761 LARSON, DALLAS $150.41 1/23/2013 027762 LUNA & LUNA LLP AS TRUSTEE /US REFUND ON OVER PYMT ON FINAL - 1777 CENTER STREET Check Nbr 027762 LUNA & LUNA LLP AS TRUSTEE /US $98.03 1/23/2013 027763 MEDIATION SERVICES 2013 DIRECT DISPUTE RESOLUTION SERVICES Check Nbr 027763 MEDIATION SERVICES $417.00 1/23/2013 027764 MET. COUNCIL ENV. SERV. (SDS) FEB. 2013 WASTEWATER SERVICE Check Nbr 027764 MET. COUNCIL ENV. SERV. (SDS) $16,137.31 1/23/2013 027765 METRO CITIES JANUARY 2013 THRU DECEMBER 2013 - MEMEBERSHIP DUES Check Nbr 027765 METRO CITIES $868.00 1/23/2013 027766 NATIONWIDE RETIREMENT SOLUTION DEF. COMP. - W/H PAY PERIOD 2 - P. PALZER $98.93 1/23/2013 027766 NATIONWIDE RETIREMENT SOLUTION DEF COMP - W/H PAY PERIOD 2 - D. LARSON $300.0 0 Check Nbr 027766 NATIONWIDE RETIREMENT SOLUTION $398.93 1/23/2013 027767 NORTHLAND SECURITIES, INC. TIF DISTRICT NO 1 -7 $1,280.0" 1/23/2013 027767 NORTHLAND SECURITIES, INC. TIF DISTRICT NO 1 -7 1 120 Check Nbr 027767 NORTHLAND SECURITIES. INC. $240 10 CITY OF CENTERVILLE 01/17/13 2:39 PM Page 3 Check Detail - JANUARY 23, 2013 Check Date Check # Vender Name Comments Amount 1/23/2013 027768 PRESS PUBLICATIONS PUBLIC HEARING - ]AN 23 $122.25 1/23/2013 027768 PRESS PUBLICATIONS CONSIDER GRANTING BUSI. $139.50 1/23/2013 027768 PRESS PUBLICATIONS BUS. SUBS. CHAP. 1161.993 $41.85 1/23/2013 027768 PRESS PUBLICATIONS AMENDING BUS. SUBSIDY $24.45 Check Nbr 027768 PRESS PUBLICATIONS $328.05 1/23/2013 027769 SEH 2012 GIS SERVICES Check Nbr 027769 SEH $746.25 1/23/2013 027770 STANTEC CONSULTING SERVICES IN CSAH 21 RECONSTRUCTION - SERV THRU 12 -31 -12 $1,039.50 1/23/2013 027770 STANTEC CONSULTING SERVICES IN 2013 STREET RECONSTRUCTION - SERV THRU 12 -31 -12 $18,890.75 1/23/2013 027770 STANTEC CONSULTING SERVICES IN GENERAL - SERV TRHU 12 -31 -12 $243.70 Check Nbr 027770 STANTEC CONSULTING SERVICES IN $20,173.95 1/23/2013 027771 VERMEERSCH, STEVEN REFUND DEPOSIT FOR CONDITIONAL USE PERMIT Check Nbr 027771 VERMEERSCH, STEVEN $500.00 1/23/2013 027772 WASTE MANAGEMENT TICKET #649850 - DEBIT PRORATE REC RYC MANUAL 2012 $10,000.00 1/23/2013 027772 WASTE MANAGEMENT 7121 CENTERVILLE RD - CLEAN UP $7,565.70 Check Nbr 027772 WASTE MANAGEMENT $17 565 70 1/23/2013 027773 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 1 -7 -13 $362.82 1/23/2013 027773 XCEL ENERGY 1745 MAIN ST - SERV THRU 1 -7 -13 $77.78 1/23/2013 027773 XCEL ENERGY 1682 MAIN ST - SERV THRU 1 -7 -13 $77.78 1/23/2013 027773 XCEL ENERGY 7285 MAIN ST - SERV THRU 1 -7 -13 $64.88 1/23/2013 027773 XCEL ENERGY 1601 LAMOTTE DR - SERV THRU 1 -7 -13 $33.74 1/23/2013 027773 XCEL ENERGY 1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 1 -7- $562.24 1/23/2013 027773 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 1 -7 -13 $10.19 1/23/2013 027773 XCEL ENERGY 1889 CENTER ST - SERV THRU 1 -7 -13 $21.04 1/23/2013 027773 XCEL ENERGY 7300 MILL RD - SERV THRU 1 -7 -13 $164.29 1/23/2013 027773 XCEL ENERGY 1600 LAMOTTE DR - SERV THRU 1 -7 -13 $114.66 1/23/2013 027773 XCEL ENERGY 1875 FOX RUN - SERV THRU 1 -7 -13 $161.79 1/23/2013 027773 XCEL ENERGY STREETS - SERV THRU 1 -7 -13 $2,461.06 1/23/2013 027773 XCEL ENERGY 1880 MAIN ST - SERV THRU 1 -7 -13 $1,040.71 1/23/2013 027773 XCEL ENERGY 1600 LAMOTTE DR - SERV THRU 1 -7 -13 $10.17 Check Nbr 027773 XCEL ENERGY $5,163.15 1/23/2013 027774 FERGUSON WATERWORKS SUPPLIES Check Nbr 027774 FERGUSON WATERWORKS $832.39 1/23/2013 027775 DELTA DENTAL FEB. 2013 - DENTAL INS. $450.50 1/23/2013 027775 DELTA DENTAL FEB. 2013 - COBRA - K. STEPHAN $30.5 0 Check Nbr 027775 DELTA DENTAL $481.00 TOTAL CHECKS $117,041.07 CHECK #27754 VOIDED CENTENNIAL LAKES POLICE DEPT Check Register -Police GL without invoice numbers Page: 1 Check Issue Dates: 1/1/2013 - 1/10/2013 Jan 10, 2013 04:59PM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 01/13 01/10/2013 9162 ANOKA COUNTY NOTARY REGISTRATION 20.00- V 01/13 01/0212013 9259 DELTA DENTAL JAN DENTAL INS 1,092.30 01/13 01/02/2013 9260 HEALTH PARTNERS JAN HEALTH INS 7,748.20 01/13 01/03/2013 9261 U S BANK QUARTERLY HSA PMT .00 V 01/13 01/10/2013 9262 ANOKA COUNTY RADIO ANTENNA 26.27 01/13 01/10/2013 9263 ANOKA CO CHIEFS OF POLICE ASSN DUES COAN 237.00 01/13 01/10/2013 9264 ASPEN MILLS, INC BOOTS 89.95 01/13 01/10/2013 9265 BCA/MNJIS SECTION 4TH QTR CJRS DUES 390.00 01/13 01/10/2013 9266 BLAINE LOCK & SAFE, INC EQUIP REPAIR 34.73 01/13 01/10/2013 9267 BOBBY & STEVES AUTOWORLD VEH MTC 157.06 01/13 01/10/2013 9268 CITY OF CENTERVILLE FORFEITURE PROCEEDS DODGE /FO 618.78 01/13 01/10/2013 9269 CITY OF CIRCLE PINES FORFEITURE PROCEEDS BUICK LES 47.72 01/13 01/10/2013 9270 COVERALL OF THE TWIN CITIES JAN BLDG MTC 796.22 01/13 01/10/2013 9271 DELTA DENTAL FEB DENTAL INS 1,092.30 01/13 01/10/2013 9272 DON'S CIRCLE SERVICE, INC DEC VEH REPAIRS & MTC 551.35 01/13 01/10/2013 9273 ENVENTIS TELECOM, INC PHONES /LONG DISTANCE 408.43 01/13 01/10/2013 9274 FRATTALLONES HARDWARE, INC. BATTERIES 35.60 01/13 01/10/2013 9275 HOLIDAY FLEET DEC FUEL 4,312.58 01/13 01/10/2013 9276 CITY OF LEXINGTON FORFEITURE PROCEEDS MAZDA PR 186.81 01/13 01/10/2013 9277 LIFELINE TRAINING CORP. USE OF FORCE GIESE 387.00 01/13 01/10/2013 9278 RON NELSON COMPLIANCE CK FUNDS ALCOHOL/T 100.00 01/13 01/10/2013 9279 NEAL A. NOREN NOV BLDG MTC HOURS 30.00 01/13 01/10/2013 9280 O'REILLY AUTOMOTIVE, INC VEH SUPPLIES 13.81 01/13 01/10/2013 9281 PETERSON COMPANIES, INC DEC SNOW MTC 1,898.34 01/13 01/10/2013 9282 PETTY CASH /ALEX HATTSTROM POSTAGE 34.90 01/13 01/10/2013 9283 POSTNET POSTAGE 68.48 01/13 01/10/2013 9284 QUILL CORPORATION MISC OFFICE SUPPLIES 2,066.61 01/13 01/10/2013 9285 RAMSEY COUNTY NOTARY REGISTRATION DA 20.00 01/13 01/10/2013 9286 SHRED -N -GO, INC DEC SHREDDING 68.00 01/13 01/10/2013 9287 SUN LIFE FINANCIAL JAN LIFE /DISABILITY 95.86 01/13 01/10/2013 9288 TASER INTERNATIONAL X26 TASER 670.00 Grand Totals: 23,258.30 M = Manual Check, V = Void Check 12 CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1 Check Issue Dates: 12/28/2012 - 12/31/2012 Jan 10, 2013 05:OOPM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 12/12 12/28/2012 201201 MN DEPT OF REVENUE 2012 SALES TAX- DIRECT PAY 377.00 Grand Totals: 377.00 M = Manual Check, V = Void Check 13 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 12/22/2012 - 1/4/2013 Jan 04, 2013 03:56PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 01/13 01/04/2013 5632 10075 AIR MECHANICAL, INC STATION 1 FURNACE MTC 99.00 01/13 01/04/2013 5633 10275 ALADTEC, INC FIRE MGR SYSTEM YEARLY FE 1,395.00 01/13 01/04/2013 5634 11500 ARROWHEAD EMS ASSOCIATI EMS ASSOC CONFERENCE 190.00 01/13 01/04/2013 5635 20370 BOUND TREE MEDICAL LLC TRAINING TOOL - AIRWAY LARR 880.06 01/13 01/04/2013 5636 30485 CENTER MART FUEL 241.04 01/13 01/04/2013 5637 30490 CENTERPOINT ENERGY DEC STATION 2 GAS 402.79 01/13 01/04/2013 5638 60300 FIRE SAFETY USA, INC TOOLS & EQUIP- FOAMNESTS/ 2,677.34 01/13 01/04/2013 5639 70578 GRAINGER STORAGE CABINET 2,890.21 01/13 01/04/2013 5640 100400 JONES & BARTLETT LEARNING TRAINING BOOKS -FEMA GRAN 4,938.00 01/13 01/04/2013 5641 130450 METRO CHIEF FIRE OFFICERS 2013 MEMBERSHIP DUES 100.00 01/13 01/04/2013 5642 131500 MY ALARM CENTER, LLC STATION 1 MONITORING 102.04 01/13 01/04/2013 5643 140125 NASCO MEDICAL SUPPLIES 142.63 01/13 01/04/2013 5644 140420 NO CENTRAL EMS COOPERATI 2013 NCEMSC MEMBERSHIP 75.00 01/13 01/04/2013 5645 200150 THOMAS MOTORS, INC VEH BATTERIES 211.51 01/13 01/04/2013 5646 220200 VERIZON WIRELESS COMMUNICATIONS 78.06 12/12 12/28/2012 2012011 210300 US BANK DP -NOV VISA 3,048.98 Grand Totals: 17,471.66 M = Manual Check, V = Void Check 14 CITY OF CENTERVILLE RESOLUTION #13 -00 A RESOLUTION AMENDING BUSINESS SUBSIDY POLICY WHEREAS, the City of Centerville by Resolution 00 -09 adopted on April 26, 2000, has adopted a business subsidy policy, and WHEREAS, changes in legal requirements have caused the existing policy to be insufficient. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: that the City hereby amends its business subsidy policy by repealing Resolution 00 -09 and adopting the policy attached hereto entitled "City of Centerville Business Subsidy Policy" dated January 23, 2013. Adopted by the City Council this _ day of January, 2013. Tom Wilharber, Mayor ATTEST: Teresa Bender, City Clerk 1- Business Subsidy Policy ver 2013- 01- 04.docx 15 CITY OF CENTERVILLE BUSINESS SUBSIDY POLICY The Centerville City Council hereby adopts the following business subsidies policy pursuant to the Act: Terms used herein are intended to have the same meanings as prescribed in the Act and this Policy shall apply only with respect to subsidies granted under the Act, if and to the extent required thereby. 1. Definitions. The following definitions shall apply to this Policy: A. "Achievement Date" means a date that is two (2) years following the Benefit Date and is the date by which a Recipient must meet its Job and Wage Requirements. B. "Act" means Minnesota Statutes, Sections 116J.993 to 116J.995, as amended. C. `Benefit Date" means the date that the Recipient receives a Subsidy. If the Subsidy involves the purchase, lease, or donation of physical equipment, the Benefit Date begins when the Recipient puts the equipment into service. If the Subsidy is for improvements to property, the Benefit Date refers to the earliest date of either: (1) When the improvements are finished for the entire project; or (2) When a Recipient, its tenants or subtenants, first occupies the property. If the Recipient, its tenants or subtenants occupies the property and the City expects that other businesses will also occupy the same property, the City may assign a separate Benefit Date for each business, being when each first occupies the property. D. "City" means the City of Centerville, which is the "grantor" of a Subsidy under the Act. E. "Development Agreement" means an agreement entered into between the City and a Recipient that contains the general conditions of the Subsidy and the obligations of the Recipient in consideration of that Subsidy. F. "Economic Development District" means a tax increment district described in Minnesota Statutes, Section 469.174, subdivision 12. G. "Full -Time Equivalent Employee" (FTE) means persons, on a part time basis, whose cumulative, annual hours worked is equal to approximately 2000 hours per year; provided, however, that (a) no more than 3 part time employees may be aggregated to constitute 1 Full -Time Equivalent Employee and (b) no more than 50 percent of a Job and Wage Requirement may be fulfilled by Full -Time Equivalent Employees. In order to count an FTE as a substitute for Permanent Full -Time Employee, the rate of pay shall be not less than 200 percent of the Federal Minimum Wage. H. "Job and Wage Requirements" means the requirements described in Section 3 hereof. I. "Permanent Full -Time Employees" means persons who are eligible to receive health, pension and other benefits provided according to the personnel or employment policies of a Recipient, its tenants or subtenants, or through a collective bargaining agreement, or due to State statutes, and whose wages, as that term is defined at 26 U.S.C. § 3401, shall not be less than 180 percent of the Federal Minimum Wage. 2 - Business Subsidy Policy ver 2013- 01- 04.docx 16 J. "Policy" means this policy setting forth the requirements and criteria for awarding a Subsidy, as approved by the City Council, and as the same may be amended from time -to -time at the discretion of the City Council. K. "Qualifying Employees" means Permanent Full -Time Employees or Full -Time Equivalent Employees employed within the property with regard to which a Subsidy is granted, and in the event such property consist of an expansion or addition to an already existing facility, it shall mean additional Permanent Full - Time and Full -Time Equivalent Employees employed as a result of such expansion or addition. The following persons shall not be considered Qualifying Employees: (1) Contract personnel who are not employees of the Recipient, its tenants, or subtenants; or (2) Employees of a Recipient located within an Economic Development District, Redevelopment District, or Tax Increment District established before or after the applicable Effective Date whose wage or salary is less than 180 percent of the federally mandated minimum wage in effect as of the date of the applicable Development Agreement. L. "Qualified Jobs" means jobs held by Qualifying Employees. M. "Recipient" means any for -profit or non -profit business that receives a Subsidy. N. "Redevelopment Activity" means an activity that includes the demolition and replacement, or Substantial Rehabilitation, of physical facilities located upon real property. O. "Redevelopment District" means a tax increment district described in Section 469.174, subdivision 10 of the Tax Increment Act. P. "Special Category Subsidy" means (1) any Subsidy of more than $25,000 but less than $150,000 and (2) any Subsidy that is a business loan or is a guarantee of any payment under any loan, lease or other obligation of more than $75,000 but less than $150,000. Q. "Subsidy" means any City grant, loan (at rates below those commercially available to the Recipient) or contribution of personal property, real property or infrastructure, any reduction or deferral of any tax or any fee, any guarantee of any payment under any loan, lease, other obligation or any preferential use of government facilities given to a business, except (1) any Subsidy, the value of which is less than $25,000, (2) any Subsidy that is a business loan or guarantee of any payment under any loan, lease or other obligation, the value of which is less than $75,000 and (3) any additional exception described in Section 116J.993, Subdivision 3 of the Act, which are incorporated herein by reference. R. "Subsidy Agreement" means the agreement required by Section 116J.994, subdivision 3 of the Act to be entered into by the City and the Recipient that contains the Job and Wage Requirements described in Section 3 hereof, which may be a Development Agreement or separate agreement. S. "Substantial Rehabilitation" means rehabilitation of physical structure at a cost in excess of 10 percent of the assessor's fair market value last assigned to that structure prior to commencement of such rehabilitation. 3 - Business Subsidy Policy ver 2013- 01- 04.docx 17 T. "Tax Abatement" means reimbursement of certain development costs incurred pursuant to a Development Agreement, as permitted by Minnesota Statutes, Sections 469.1812 to 469.1815. U. "Tax Increment Act" means Minnesota Statutes, Section 469.174 to 469.178. V. "Tax Increment District" means a district established pursuant to the Tax Increment Act or any predecessor statute. W. "Tax Increment Subsidy" means any Subsidy provided in accordance with the provisions of the Tax Increment Act. 2. General Requirements. The following requirements shall apply: A. Any Recipient must be located in or moving into the City. B. Each Recipient other than a Recipient of a Special Category Subsidy shall enter into a Subsidy Agreement with the City that, at a minimum, contains the Job and Wage Requirements and complies with the provisions of Section 116J.994, Subdivision 3 of the Act. C. A public hearing shall be required before the City Council before granting a Subsidy that exceeds $150,000. D. The public notice of any public meeting about a Subsidy, including those required by Section 116J.994, Subdivisions 4 and 5 of the Act, must include notice that a person with residence in or the owner of taxable property within the City may file a written complaint with the City if the grantor fails to comply with the Act, and that no action may be filed against the City for the failure to comply unless a written complaint is filed. E. In the case of a Tax Increment or Tax Abatement Subsidy that is not a Special Category Subsidy, the Development Agreement shall require that, following the Achievement Date, the Recipient provide evidence of meeting the Job and Wage Requirements as a condition precedent to disbursement of the Tax Increment Subsidy or Tax Abatement. In all cases, if the Recipient fails to meet such requirements, the Recipient shall repay all Subsidy received, or a pro rata portion based upon the number of Qualified jobs created, all in accordance with the terms of Section 116J.994, Subdivision 6 of the Act. F. Each Recipient other than the Recipient of a Special Category Subsidy must provide a binding legal obligation to continue operations within the City for at least 5 years from and after the Benefit Date. G. The purpose of a Subsidy may be increased City property tax base, creation of additional employment or the retention of existing employment; provided: (1) Increased tax base shall not be a singular purpose unless the City Council specifically finds, after the public hearing with respect to a Subsidy, that the Job and Wage Requirements do not apply and are, therefore, zero; and (2) Job retention shall be a purpose only in cases where the Recipient has certified to the satisfaction of the City Council that job loss is imminent and demonstrable. H. A Recipient other than the Recipient of a Special Category Subsidy shall provide to the City such reports concerning the Subsidy as are required by Section 116J.994, Subdivision 7 of the Act. A Recipient of a Special Category Subsidy 4 - Business Subsidy Policy ver 2013- 01- 04.docx 18 shall be required to provide the City with information necessary to complete the reports required by Section 116J.994, Subdivision 8(b) of the Act. 3. Job and Wage Requirements. A. Except where the purpose of the Subsidy is employment retention, or where the City Council has determined that the Job and Wage Requirements do not apply and are, therefore, zero, each Development Agreement and /or Subsidy Agreement shall require the Recipient to create a specified number of Qualified Jobs on or before the Achievement Date. B. In the case of a Subsidy granted by the City (i) within an Economic Development District established before or after the applicable Effective Date or (ii) not within a Tax Increment District, but granted in connection with other than a Redevelopment Activity, the Recipient shall be required to create one Qualified Job for each $50,000.00 of present value Subsidy. C. If the City Council chooses to deviate from the Job and Wage Requirements established herein, the resolution approving the Subsidy shall state the reasons for such deviation and the City shall provide a copy of such resolution to the Minnesota Department of Employment and Economic Development when filing its next annual report. 4. Enforcement of Policy Requirements A. A person with residence in or an owner of taxable property located in the City may bring an action for equitable relief arising out of the failure of the City to comply with the Act. B. Prior to bringing an action, the party must file a written complaint with the City stating the alleged violation and proposing a remedy. The City has up to 30 days to reply to the complaint in writing and may take action to comply with the Act. C. The written complaint under this Section 4 for failure to comply with Section 116J.994, subdivisions 1 to 5 of the Act must be filed with the City within 180 days after approval of the Development Agreement or Subsidy Agreement. An action under this Section 4 must be commenced within 30 days following receipt of the City's reply pursuant to Section 413 hereof or within 180 days after approval of the Development Agreement or Subsidy Agreement, whichever is later. 5. Reporting. Within 1 year of the granting of a Subsidy, including a Special Category Subsidy, City Staff shall file the report required by Section 116J.994, subdivision 8. 5 - Business Subsidy Policy ver 2013- 01- 04.docx 19 Teresa Bender From: Dallas Larson Sent: Monday, January 14, 2013 1:33 PM To: Teresa Bender Cc: Michael Jeziorski Subject: Agenda EJ CENTERVILLE RSONNEL POLICY 2 ut the approval of Personnel Policy dated 1/1/2013 on the agenda. Note that the only change is to Sections 8.02 & 8.03 (Conforms to union Local 49 Contract) Dallas 1 20 01/01/2013 CITY OF CENTERVILLE PERSONNEL POLICIES Successful public relations are a very important element in every City Employee's job. It is important to be considerate, pleasant, prompt and brief in all dealings with the citizens of the City of Centerville. The impression we make over the phone or in person, whether good or bad, will be the one that the citizen will remember. It is the mission of the City of Centerville to provide the highest quality service to Centerville residents and taxpayers in the most effective, efficient manner possible. Proper adherence by all City Employees to these policies will help attain that goal. 1. PURPOSE AND APPLICATION 1.1 Purpose General The information in these personnel policies serve only as a general reference to the City of Centerville's current policies and procedures. None of these rules and policies constitutes a contract between the employee and the City. These rules and policies are not a guarantee of continued or future employment or intended to alter the employment at will relationship in any manner. Employees have the right, with appropriate notice, to terminate their employment at any time, for any reason or no reason, and the City retains a similar right, subject to any statutory or constitutional restrictions placed upon it as a public employer. If at any time there is a difference between a statement in these documents and source material, such as plan documents, the source material that is current at that time will take precedence. 1.2 Scope Application: This personnel policy applies to all City of Centerville Employees, except the following: A) Elected officials; B) Consultants rendering professional service; C) Members of City Boards, Commissions, and Committees (this Subsection applies only to non - employee members of these City Boards, Commissions and Committees); D) Volunteers; E) Persons engaged under a specific employment contract. Collective Bargaining: All Employees covered by a collective bargaining agreement entered into in accordance with the Public Employers Labor Relations Act, Minnesota Statutes §179.61 — 179.77, and 179A.01 — 179A.25 shall be exe � P from any of these provisions which directly conflict with the language in the bargaining agreement. Page 1 of 51 Adopted 01/23/2013 21 01/01/2013 1.3 Authority Rights: The City reserves the right to operate and manage its affairs in all respects in accordance with existing and future laws and regulations. These rights shall specifically include, but not be limited to, the right to adopt, amend, repeal, interpret or terminate the personnel policy and work rules without prior notice. The City reserves the right to make these changes retroactive or prospective. Amendments shall be effective the day of adoption unless a different date is specified. The City further reserves the right to make reasonable variations from this policy where the City Council determines that a strict and literal application of the policy would cause an undue hardship on the City, its Employees, or an individual Employee. Interpretation: The City Administrator shall make initial interpretation of these policies or decision on items not covered within these policies and such interpretation will be binding unless modified or overturned by the City Council. This policy supersedes any prior policies, representations or understandings and shall be subject to all applicable State and federal Laws, as well as City Ordinances. 1.4 Equal Opportunity Employer Non - Discrimination: The City of Centerville strives to provide full and equal opportunities for every person in all areas related to employment, training, promotion and compensation. No individual shall be discriminated against with respect to compensation, terms, conditions or other privileges of employment because of race, color, creed, religion, gender, age, national origin, sexual orientation, marital status, veteran status, public assistance status, disability, or to any other group or class against which discrimination is prohibited by State or federal law. 2. DEFINITIONS The following words and terms shall have the meaning as defined herein, unless the context indicates otherwise. Absent Without Leave: Any absence of an Employee from duty including any absence for a single day or part of a day that is not authorized by a specific leave of absence or time off under the provisions of this policy. Anniversary Date: The month and day of initial hiring or promotion of a regular full -time or regular part -time Employee. Appointing Authority: The City Council or City Officer to whom the Council has delegated authority to appoint personnel. Benefits: Privileges or other compensation granted to Employees in the form of leaves of absence, insurance, or pay received in lieu of accrued leave upon termination of employment. City: The City of Centerville. Page 2 of 51 Adopted 01/23/2013 22 01/01/2013 City Administrator: The City Administrator of the City of Centerville. City Council: The City Council of the City of Centerville. Compensatory Time: For exempt Employees, the same amount of time off work as the employee has overtime hours worked. For non - exempt Employees, time off work at one- and- one -half times the number of overtime hours worked. Demotion: The change of an Employee's status to a position of having a lower pay range, rank or grade, and /or lesser responsibility than previously held. Department: A branch of City administration with responsibility for one or several assigned functions. Department Head: The supervisor of a department. Employee - Exempt: An Employee not covered by the overtime provisions of the federal Fair Labor Standards Act. Employee - Intermittent: An at -will Employee who works occasionally or on -call for an indefinite time, under the same terms and conditions as a temporary Employee. Employee - Full -Time: An at -will Employee working at least 32 hours per week, who has successfully completed a required probationary period, and serves in a position funded in the approved City budget for a given fiscal year. Employee - Non - Exempt: An Employee covered by the overtime provisions of the federal Fair Labor Standards Act. Employee - Part -Time: An at -will Employee working less than 32 hours per week, who has successfully completed the required probationary period and who is not eligible for benefits, other than those mandated by state or federal law. Employee - Regular: An at -will Employee who has successfully completed all stages of the selection process including the training period and /or probationary period. Employee - Seasonal: A full-time or part -time at -will Employee whose appointment is limited to a specific season of the year and is employed under the same terms and conditions as a temporary Employee. Employee - Temporary: A full-time or part-time Employee who serves in a position on a temporary basis where no benefit eligibility exists and no credit is given for seniority. Employer - The City of Centerville. Hours Worked: Includes all hours that the Employee actually performs duties that benefit the City, including: rest periods or breaks, meetings, training programs, travel between work sites on a work day, time spent performing duties after hours or on weekends due to emergencies (call backs) and any time performing duties outside the normal shift, even if it is not "authorized." Page 3of51 Adopted 01/23/2013 23 01/01/2013 Job Classification: A group of positions sufficiently alike in duties, qualifications, authority and responsibility to warrant the same job title, grade and pay schedule for all positions in the group. Job Description: The written description of a job containing a title, a statement of duties, authority and responsibilities of the job, and the qualifications and experience deemed necessary and /or desirable for the satisfactory performance of the duties of the job. Lay -Off: The separation of an Employee from employment due to elimination of a position; lack of funds or other reason determined by the City Council. Performance Report: A review of an Employee's performance by the supervisor to communicate an Employee's strengths or deficiencies, as well as expectations for improvement. Position: A specific job, calling for the performance of certain duties and having certain responsibilities. Probationary Period: A period of time at the beginning of employment (or the beginning period of a promotion, transfer) that is designed as a trial period. The probationary period is also considered a training period and is the last part of the selection process. Promotion: An advance in position from one classification or grade to a higher classification or grade. Resignation: Employment termination initiated by the Employee who chooses to leave the employment voluntarily. Transfer: A movement of an Employee from one job class or position to another of comparable class and pay range. 3. ORGANIZATION 3.1 Personnel Files Employment File: The City Administrator or designee shall maintain a separate employment file for each Employee. Each file shall contain a record of each classification of each position the Employee has held with the City and shall also contain a record of all personnel action regarding the Employee including examination records, performance reports, disciplinary proceedings, demotions, promotions, salary changes and any other document relevant to City employment. 3.2 Job Description General: The City will maintain a written description of each job containing a title, a statement of duties, authority and responsibilities of the position, and the experience and qualifications deemed necessary and /or desirable for the satisfactory performance of the duties of the position. These descriptions will normally be Page 4 of 51 Adopted 01/23/2013 24 01/01/2013 updated periodically, as duties or assignments change, or at the discretion of the City Administrator. 3.3 Assignment of Work Responsibility: Assignment of work duties and scheduling work is the responsibility of the Department Head. It is recognized that jobs may change over time to respond to the changing needs of the organization. 3.4 Classification of Job Duties Responsibility: The classification of job duties, establishment of minim qualifications, and the maintenance of job descriptions and related records shall be the responsibility of the City Administrator or designee. Salary Range: Each job description shall be assigned a salary range based upon, but not limited to, the following factors: A) An evaluation of the knowledge, accountability, problem solving, abilities and working conditions of the position; B) The duties and rates of pay for other job classifications, whether comparable or not; C) The prevailing rates of pay for comparable positions in both public and private employment in the appropriate labor market; D) Financial and fiscal policies and considerations of the City, and other pertinent economic factors. I I Approval: Each fiscal year, the City Council shall review the pay plan and make changes it determines are necessary. The City Council may modify salary ranges at any time. The City Council shall adopt hourly rates of pay for all positions not covered by the classification and pay plan. Reclassification: Whenever a job has changed sufficiently so that it no longer fits the description, the City Administrator or designee shall make recommendation to the City Council regarding the appropriate action which could involve: reclassifying the job to another existing job class; creating a new job class, updating the job description, restructuring the job to fit an established or proposed class, or other action as deemed appropriate. 4. APPOINTMENTS 4.1 Vacancies General: Vacant positions that the City Council chooses to fill _win be filled on the basis of a regular or temporary appointment and may be made on a full-time or part- time basis. Page 5 of 51 Adopted 01/23/2013 25 01/01/2013 Procedure: Vacancies may be filled by promotion of an existing qualified employee or filled by hiring from outside as determined by the City Council.. Evaluation Method: Applicant qualifications will be evaluated in one or more of the following ways: a rating of experience and training, a written test, an oral test or interview, a performance or demonstrative test, or other appropriate job - related exam. 4.2 Job Posting Internal Posting: Position vacancies for regular full -time and regular part -time positions will be posted on the official City bulletin boards in City Hall and the Public Works building in addition to, or in lieu of advertising externally. The posting will specify the title, starting salary or range, the nature of the work to be performed, how to apply, the closing date for receiving applications, and other pertinent information. 4.3 Recruitment and Selection Recruitment: The City Administrator or designee is responsible to manage the recruitment process to assure compliance with federal and state laws as well as City of Centerville practices. This includes approving all job postings, advertisements, placing of job advertisements, addendums to the application and other recruitment materials. The City Administrator or designee will meet with the appropriate supervisor to determine the best methods for recruiting. All appointments shall be made on the basis of merit and fitness for the position. Merit and fitness may be determined by written, oral and /or other job - relevant examination, as well as by consideration of education, past experience and other job- relevant qualifications. Announcement: When the City recruits a position externally, the position will be advertised in selected newspapers, periodicals, newsletters and /or through direct mailings at least ten (10) days in advance of the deadline for application. Application Form: Applicants for initial hire or promotion must normally submit written application materials setting forth their qualifications and such other information as may be pertinent and required by the City. Unless otherwise stipulated by the City Administrator, applications will not be considered complete without the inclusion of a signed, official City of Centerville employment application form. Application Review: The City Administrator and /or the supervisor shall review all applications and conduct job - relevant background reviews screening all applications to determine candidate qualifications. Initial interviews may be conducted of the applicants whose qualifications are best - suited for the position. Any applicant not meeting minim qualifications required for the position shall be rejected for finther consideration. Page 6 of 51 Adopted 01/23/2013 26 01/01/2013 Examination: If an examination is required for a position, the examination shall be administered by the City Administrator or his /her designee at a time and place established by the same. Upon receipt of the examination results, the City Administrator or his /her designee shall notify each person taking the examination, in writing, of the results of the examination. Examination scores will be adjusted in accordance with the provisions of the Veterans Preference Act where applicable. Disqualification of Application: An applicant may be rejected at any time if the applicant fails to respond at any stage of the selection process. 4.4 Appointment Authority Regular: The City Council is the Appointment Authority for the City of Centerville and will make all full -time appointments, based upon the recommendation of the City Administrator. The City Administrator shall submit a hiring recommendation based on the interview results of eligible candidates to the City Council. Other: Appointments to budgeted part-time, seasonal, intermittent, and temporary positions may be delegated to the City Administrator. 4.5 Temporary Appointments General: If necessary to prevent interruption of service or inconvenience to the public, the City Council may approve temporary appointments. A temporary appointment may be made for a specified period of time or may be open- ended. When the appointment is open - ended, the City Administrator shall determine the ending date based on needs of the City, subject to Council approval. Temporary appointments will normally be of duration of six months or less. Extension of this maximum time period may be made on an exception basis if warranted by the needs of the City and approved by the City Council. Appointees to temporary positions will not be entitled to benefits. 4.6 Pre - Employment Medical Exams Applicability: The City may determine that a pre - employment medical examination is necessary to determine fitness for any City position. Where a medical examination is required, the offer of employment shall be made contingent upon successful completion of the medical exam. If the City determines that pre - employment medical exams will be required, they shall be required of all candidates who are conditionally offered employment for a given job class. Confidentiality: The information obtained during the medical exam shall be treated in the same manner as for confidential medical records under the Minnesota Data Practices Act and HIPAA regulations. Exam: A licensed physician designated by the Employer shall conduct the exam. The physician conducting the exam shall be provided with a description of the duties and responsibilities and other pertinent information about the position. The City Page 7 of 51 Adopted 01/23/2013 27 01/01/2013 shall pay the cost of the exam. The physician shall notify the City Administrator whether or not a candidate is medically able to perform the job. Notification of Results: The City Administrator shall inform the candidates of the results of their examination. If a candidate is rejected for employment based on the results, he or she shall be notified of this determination and may request further explanation from the physician. 4.7 Employment of Minors General: Employment of minors will be limited to the ages and conditions as provided by the federal Fair Labor Standards Act (FLSA) and, where more restrictive, State child labor laws. 4.8 Union Representation Labor Relations Act: Relations between the City and its organized Employees are guided by the Public Employment Labor Relations Act (PELRA) of 1971, as amended. A copy will be made available for Employees upon request. Joining a union is not required for employment. However, under the Act, the Union may require individuals in a represented bargaining unit who are not members of the Union to contribute a "fair share fee." 4.9 Probationary Appointments Purpose: The probationary period is an integral part of the selection process and shall be utilized for observing an Employee's work and for training the Employee in the work expectations, for assessing the Employee's abilities, skills, and interest, and for rejecting any Employee whose performance does not meet the required work standards. The first six (6) months of employment shall be considered an Employee's probationary period except for exempt employees which shall be twelve (12) months. Duration: Probationary periods apply to new hires, transfers, promotions and rehires. The Council, under special circumstances, may extend the probationary period up to a maximum of six (6) additional months. Termination during Probationary Appointment: The City Council, or the City Administrator with approval of the City Council, may terminate an Employee anytime, for any reason, during that Employee's probationary period. The Employee so terminated shall be notified in writing of the reasons for the termination and shall not have the right to appeal unless he or she is a veteran, in which case the procedure prescribed in Minnesota Statute 5197.46 shall be followed. Nothing in this Personnel Policy shall be construed to imply that after completion of the probationary period, an Employee has any vested interest or property right of City employment. Page 8 of 51 Adopted 01/23/2013 28 01/0V2013 /2013 Demotion: Employees terminated during a probationary period from a position to which they were transferred or promoted may be reinstated to a position in the class from which they were transferred or promoted, upon approval of the appointing authority. If a position in that class is not open, the Employee may be placed on leave of absence of up to twelve months without pay until such time as an appropriate position is available. If no position is available within twelve months, the option to reinstate shall be expired. Completion of Probation Period: A performance evaluation will be completed and reviewed with the Employee before the end of the probationary period. The City Administrator will notify the Council as to whether the Employee's performance has been satisfactory or not, and whether the employment relationship should be continued. City Administrator: In the case of the City Administrator, the Council will evaluate the Employee and determine whether or not to continue the employment relationship. The evaluation of the City Administrator shall be in writing on a performance review form. Notification: If the notification indicates the Employee has successfully completed the probationary period and employment will be continued, the Employee will become a regular Employee within the meaning of this policy. The Employee's length of service will be computed from the date of hire for the purpose of calculating the term of probationary period. 4.10 Back Investigation Upon the request of the City Administrator, the police department shall provide certain criminal history data contained in the Minnesota Criminal Justice Information System. The data to be provided must only be about finalists for City positions of employment. The City Administrator must obtain the consent of the finalists before requesting the data, but an applicant's failure to provide consent may disqualify the applicant from the prospective position. 5. EMPLOYMENT STATUS CHANGES 5.1 Reclassification General: A recommendation for an Employee to receive a reclassification will be made on the basis of the job's content, resulting from significant changes in the kind, difficulty, and /or responsibility of the work performed in the position. A tY P tY p p reclassification may warrant an increase or decrease in salary range. The City Council must review all reclassification recommendations made by the City Administrator. Reclassification will be approved only by the City Council. Page 9 of 51 Adopted 01/23/2013 29 01/01/2013 5.2 Promotion General: Vacancies may be filled by promotion of present Employees who meet the requirements established for the classification, when the City Council determines that a promotion is in the best interest of the City. 5.3 Demotion General: An Employee may be demoted if found unsuited for the present position but may be expected to perform satisfactorily in a position of having a lower pay range, rank or grade, and /or lesser responsibility than previously held. An Employee may also be demoted if his /her position has been abolished or reclassified and he /she cannot be transferred to a position of equal pay for which they are qualified and suited. 5.4 Reduction of Workforce General: If it is necessary to reduce personnel, temporary Employees and those serving a probationary period in affected job classes will be separated before regular Employees. Within each of these groups, the selection of Employees to be retained shall be based on merit and ability as determined by the City Administrator, subject to Council Approval. Lay -off. The City may lay off any Employee whenever such action is made necessary by reason of shortage of work or funds, the abolition of a position, e-r because of changes in organization or other reason determined by the City Council. Two weeks advance written notice of the lay -off shall be given when the need for the layoff is foreseeable. An Employee may be transferred to another position if the City Council determines that such Employee is qualified and a position is available. When a lay -off occurs in a job classification in which more than one Employee serves, qualification and job performance as determined and applied by the City Council shall be the basis for dete which Employees are laid -off unless otherwise required by law. Not Disciplinary Action: The suspension and dismissal procedures outlined in Section 17, Discipline, of these policies shall not apply to separation covered by reduction in force. 6. COMPENSATION AND WORK HOURS 6.1 General Policy Wages: All Employees of the City shall be compensated according to wage schedules or salaries as determined annually by the City Council upon the recommendation of the City Administrator. The Council may change or modify the wages or salary of any job class at any time for budget reasons. Starting Wage: Initial appointments to full-time positions will normally be made at the adopted wage for the applicable job class. Exceptions may be made to the Page 10 of 51 Adopted 01/23/2013 30 01/01/2013 starting rate at the discretion of the City Council, based on additional education, training, qualifications and /or experience above that normally required for the position. 6.2 Pay Periods Bi- weekly: Employees shall be paid by check, on alternate Thursdays. The pay received by an Employee will be for the hours worked during the pay period plus any holidays, compensatory time, overtime, and PTO taken during the period. 6.3 Work Hours General: All Employees are expected to perform their regular work duties when required to do so by their supervisor, including situations where the workday or workweek requires additional hours or different hours from that normally scheduled. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). Timeliness: It is expected that all Employees will report to work on time, use their available hours to the best advantage, and leave only after the regular work hours are completed. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). Full-Time Work Week Defined: The regularly scheduled work week for full -time, non - supervisory Employees is eight (8) hours per day and forty (40) hours per week, with the regular work week defined as Monday through Friday, 7:30 a.m. to 4:00 p.m., including rest periods. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). Part-Time Work Week Defined: The regularly scheduled work week for part- time, non - supervisory Employees is less than thirty —two (32) hours per week, including rest periods. Flexible work schedules will be allowed on a case by case basis as approved by the City Administrator. The City Administrator may also adjust normal work weeks and days for the positions that require the exercise of duties and responsibilities outside of normal hours (for example, the need to attend City Council meetings). 6.4 Work Breaks Meal Break: Employees working eight or more consecutive hours will be scheduled an unpaid meal break of one -half hour. Rest Break: When working under conditions where the use of a rest break is practical, Employees will be allowed to take a fifteen - minute break approximately Page 11 of 51 Adopted 01/23/2013 31 01/01/2013 midway through each four -hour shift. The time of the break is subject to the approval of the supervisor. Unused rest breaks may not be accumulated, nor may they be used for any purpose other than a mid -shift rest period. Unused rest breaks may not be used to leave work early. 6.5 Job Sharing General: Job sharing will be considered on an individual basis at an Employee's request. Arrangement should be made with the immediate supervisor. Any agreement between an Employee and supervisor is subject to approval by the Council. 6.6 Overtime /Compensatory Time General: The City of Centerville has established this overtime policy to comply with applicable state and federal laws governing accrual and use of overtime. The City Administrator will determine whether each Employee is designated as "exempt" or "non- exempt" from earning overtime. In general, Employees in executive, administrative, and professional job classes are exempt; all others are non - exempt. Non - Exempt Employees: All overtime- eligible Employees will be compensated at the rate of time and one -half (1 1 /2) for all hours worked over 40 in one workweek. Personal leave and paid holidays will count toward "hours worked." Compensation will take the form of either overtime pay or compensatory time. Compensatory time is paid time off at the rate of one and one -half (1 1 /2) off for each hour of overtime worked. Workweek: The workweek is Monday morning from 12:00 a.m. to Sunday evening at 11:59 p.m. Approval: The Employee's supervisor must approve overtime hours in advance. An Employee who works overtime without prior approval may be subject to disciplinary action. Pre - authorization may be presumed by Employees in emergency situations such as excess snowfall, flood, severe storms, water main breaks, lift station malfunctions, or other similar situations where the immediate response of staff is required to avert endangerment of life, home or property. In the event of an emergency situation, the City Administrator shall be notified immediately. Compensatory Time: Overtime earned will be paid at the rate of time and one -half on the next regularly scheduled payroll date, unless the Employee and the Department Head mutually agree in advance the overtime will be banked as compensatory time in lieu of payment. This advance agreement can take the form of the Employee indicating on his /her timesheet that he /she would prefer to receive compensatory time rather than paid overtime for the overtime hours worked on that payroll period. Accumulation: The maximum compensatory time accumulation is forty (40) hours unless a higher amount is established by the City Council. Page 12 of 51 Adopted 01/23/2013 32 01/01/2013 Use of Compensatory Time: Employees may request and use compensatory time off in the same manner as other leave requests. Supervisors shall normally grant such requests, even if another Employee must be called in to cover the hours, unless it causes a serious disruption in business operations. Exempt Employees: Exempt Employees are expected to work whatever hours are necessary in order to meet the performance expectations outlined by their supervisors. Generally, to meet these expectations, and for reasons of public accountability, an exempt Employee will need to work forty (40) or more hours per week. Exempt Employees do not receive extra pay for the hours worked over forty (40) in one workweek. Salary Basis: Exempt Employees are paid on a salary basis. This means they receive a predetermined amount of pay each pay period and are not paid by the hour. Their pay does not vary based on the quality or quantity of work performed, and they receive their full salary for any day in which any work is performed. The City will only make deductions from the weekly salary of an exempt Employee in the following situations: A) The Employee is in a position that does not earn personal leave and is absent for a day or more for personal reasons other than sickness or accident. B) The Employee is in a position that earns personal leave, receives a short term disability benefit or workers' compensation wage loss benefits, and is absent for a full day due to sickness or disability, but he /she is either not yet qualified to use the paid leave or he /she has exhausted all of his /her paid leave. C) The Employee is absent for a full workweek and, for whatever reason, the absence is not charged to paid leave (for example, a situation where the Employee has exhausted all of his /her paid leave or a situation where the Employee does not earn paid leave.) D) The very first workweek or the very last workweek of employment with the City in which the Employee does not work a full week. In this case, the City will prorate the Employee's salary based on the time actually worked. E) The Employee is in a position that earns paid leave and is absent for a partial day due to personal reasons, illness or injury, but: • Paid leave has not been requested or has been denied; • Paid leave is exhausted; • The Employee has specifically requested unpaid leave. F) The Employee is suspended without pay for a full day or more for disciplinary reasons for violations of any written policy that is applied to all Employees. G) The Employee takes unpaid leave under the Family and Medical Leave Act (FMLA). Page 13 of 51 Adopted 01/2312013 33 01/01/2013 H) The City may for budget reasons implement a voluntary or involuntary unpaid leave program and, under this program, make deductions from the weekly salary of an exempt Employee. In this case, the Employee will be treated as non - exempt for any workweek in which the budget - related deductions are made. I) The City will not make deductions from pay due to exempt Employees being absent for jury duty, attendance as a witness, or temporary military leave, but will require the Employee to pay back to the City any amounts received by the Employee as jury fees, witness fees, or military pay. If the City inadvertently makes an improper deduction to the weekly salary of an exempt Employee, the City will reimburse the Employee and make appropriate changes to comply in the future. Requirement to Work Overtime: Generally overtime should be avoided; however, all Employees, in all departments, are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their Employees when assigning overtime work. 6.7 Outside Employment General: Employees must devote all work time to City business. Work time describes the entire workday as scheduled. No work relating to outside employment or other non -City business may be performed during work time. Conflict of Interest: Outside employment may not present a conflict of interest, or in any way jeopardize the welfare of the City. Performance: Outside employment shall not interfere with an Employee's proper performance of City duties. Employees are required to be available at all times for emergency or overtime work as needed. With the exception of overtime work, Employees should be able to report to work refreshed and ready for work. Contracts with City: Employees are prohibited from working for any contractor or company that has a contract with the City during the period of time in which work is being done for the City. Supplies: No Employee shall accept employment that requires the use of City equipment, facilities or material. Compensation: No Employee shall accept pay or compensation from anyone for work done during time being reimbursed by the City. Employees who are volunteer firefighters shall: A) Make up time lost due to emergency calls; or Page 14 of 51 Adopted 01/23/2013 34 01/01/2013 B) Use accumulated personnel leave or other leave for such calls, or pay the City any earnings received as a volunteer for such calls. C) Unless authorized otherwise, only one Employee from a single department, may respond to an initial fire call. Questionable Situations: Any doubtful case or problem should be taken up with the City Administrator if it may involve a conflict of interest. 6.8 Unauthorized Absences General: Employees may not be absent from duty without permission from their supervisor. Any Employee absent from duty without leave or permission will be subject to disciplinary action up to and including dismissal. Unauthorized absence from work may be considered a resignation without notice and not in good standing. 6.9 Solicitation General: Solicitation by Employees for any purpose is prohibited during the working time of the Employee who is soliciting and the Employee being solicited. This shall include canvassing, collection of funds, pledges, taking orders or subscriptions, circulation of petitions, solicitation of memberships or any similar type of activity. Distribution of literature by Employees including handbills, leaflets, circulars or other similar material is prohibited at any time in any working area. 7. HOLIDAYS 7.1 General Eligibility: Regular full-time Employees are eligible for the paid holidays as listed below. Part -time, seasonal and temporary Employees will not be eligible for holiday pay. 7.2 Holidays New Year's Day January 1 Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Fourth Friday Friday after Thanksgiving Christmas Day December 25 Floating Holiday Date to be pre- approved. Page 15 of 51 Adopted 01/23/2013 35 01/01/2013 Sunday /Saturday Holidays: If a holiday falls on a Sunday, the following day will be the observed holiday. If a holiday falls on a Saturday, the preceding day will be the observed holiday. Floating Holiday: Each Employee gets one floating holiday per year and it may be taken at the request of the Employee, with prior approval of the Employee's supervisor. Floating holiday may be taken during the probationary period. An unused floating holiday shall be forfeited and may not be carried over to the next payroll year nor paid as severance. 7.3 Holiday Pay Worked: An Employee required to work on a holiday shall be paid at the rate of one and one -half (1 1 /2) times the Employee's rate of pay for any hours worked on the holiday. All regular full-time employees shall receive eight hours pay for the holiday. Not Worked: An Employee not scheduled to work on holidays will be compensated at the normal hourly rate. On Leave: Holidays occurring during an Employee's PTO or funeral leave will be considered a holiday and the Employee's leave bank will not be charged for PTO or funeral on that day. 8. PERSONAL TIME OFF (PTO) - LEAVE WITH PAY 8.1 General Eligibility: Full-time Employees who have worked for the City for at least six months are eligible to accrue annual Personal Time Off leave (PTO) from the date the Employee is hired. PTO will be available for use as it is accrued according to the schedule below. 8.2 Accrual Rate of Accrual: Full-time Employees shall earn PTO leave at the following rates. Years of Service PTO Leave 0 through 6 months ............................ 6.77 hrs. per pay period After I year through 3 years ............... 6.77 hrs, per pay period After 3 years through 9 years ............. 8.31 hm peg' Pay period After 9 years through 15 years .......... 9.85 hrs. per pay period After 15 years through 20 years .......... 11.38 hrs. per pay period After 20 years until Retirement ........... 12.92 hrs. per pay period Accrual While Using: Employees using earned PTO shall be considered to be working for the purpose of accumulating additional PTO. Page 16 of 51 Adopted 01/23/2013 36 01/01/2013 8.3 Requirements Usage: Personal Time Off (PTO) Leave may be used as earned, subject to approval by the Department Supervisor or City Administrator. PTO may be taken in increments of one hour or more. Up to a maximum of 216 hours of accrued PTO may be carried over to the next year. Procedure: To be eligible for PTO leave with pay, an Employee shall report as soon as possible to his or her Department Head the need to take personal leave and its estimated duration. Requests to use PTO shall be received at least twenty -four hours in advance of the requested time off. This notice may be waived at the discretion of the City Administrator. Pay -Out of PTO Leave: The rate of PTO pay will be the Employee's regular rate of pay in effect at the time of PTO request. In the event of termination in good standing, all earned PTO will be paid at the Employee's regular rate of pay. Use of PTO Leave during a Holiday: Holidays occurring during an Employee's PTO leave will be considered a holiday and the Employee will not be charged for PTO on that day. Coordination of PTO Leave with Family and Medical Leave: In order to allow coordination of Personal Time Off leave with Family and Medical Leave, Employees seeking to take PTO may be required to provide enough information about the purpose of the leave to allow a determination of whether the leave will also qualify for Family and Medical leave. Waiver of PTO Leave Prohibited: No Employee is permitted to waive personal leave for the purpose of receiving double compensation. Workers' Compensation: Employees are covered by workers' compensation laws and regulations of the State. In the event an Employee is disabled and is entitled to workers' compensation, the Employee will keep any workers' compensation payments received and will be eligible to receive a bi- weekly pay check equal to one - third (1 /3) of the Employee's regular pay through the use of personal leave benefits. In addition, the Employee will be entitled to insurance benefits during a workers' compensation leave for a maximum term of six months. Employees receiving such workers' compensation will be considered working for the purpose of accumulating additional personal leave benefits for a maximum term of six months. Unused PTO Leave Pay: Any unused Personal Time Off leave may be paid out at termination, subject to the following rules and regulations: (A) The Employee must be in good standing and give proper notice of termination in the case of resignation. Page 17 of 51 Adopted 01/23/2013 37 01/01/2013 (B) Qualifying Employees shall receive pay for all of their unused PTO accumulated at the time of termination. (C) For non - bargaining unit employees, unused PTO at termination shall be paid into an employee's Health Care Savings Plan. See Appendix A for details. 8.4 Donation of Personal Leave General: With the expressed written approval of the City Council, City Employees may donate accrued PTO in one -hour increments to fellow Employees experiencing extended time off due to a serious medical problem or condition and who have no accumulated PTO or compensatory time. The use of this donated personal leave must be approved by the Department Head and the City Administrator and will be converted to the receiving Employee's hourly rate. This subdivision does not apply to part -time, temporary or seasonal positions. The donation of personal leave from one Employee to another shall be subject to the additional following terms and conditions. (A) A written request to donate personal leave must be made to the City Council via the City Administrator. (B) The City Administrator shall have the right to deny use of donated personal leave or limit its use in the best interests of the City. 9. LEAVES OF ABSENCE 9.1 Unpaid Leave General: The City Administrator may authorize an unpaid leave of absence for up to ten (10) days. Unpaid leaves of absence for greater periods must be authorized by the City Council. Decisions on unpaid leave of absence requests will normally take into consideration the Employee's performance, length of service and the general interest of the City. No Employee benefits will be earned by an Employee while on unpaid leave of absence and an Employee will not accrue or be paid holiday pay or PTO leave while on leave of absence. Leave of absence hours will not count toward seniority and all accrued PTO must normally be used before an unpaid leave of absence will be approved. 9.2 Medical Leave General: Full-time employees may take of to six (6) weeks of unpaid leave for reasons relating to family and medical care. Eligible Uses: Eligible Employees can take up to six (6) workweeks of unpaid leave during a twelve (12) month period to care for a newborn or newly adopted child or newly - placed foster child; care for a spouse, son, daughter or parent with a serious health condition; or care for themselves during a serious health condition. A serious health condition is defined as: Page 18 of 51 Adopted 01/23/2013 38 01/01/2013 (A) An illness, injury, impairment or physical or mental condition that involves either inpatient care or continuing treatment by a health care provider for three (3) or more consecutive days; (B) Any period of incapacity because of pregnancy or prenatal care; (C) Any period of incapacity because of a chronic, serious condition; (D) Any period of absence to receive multiple treatments by health care providers for reconstructive surgery after an accident or injury, or for a condition that would likely result in a period of incapacity of more than three (3) consecutive days if left untreated. Medical Certification: The City may require the Employee to document the need for the leave by providing a certification issued by a health care provider. The Employee will be allowed fifteen (15) calendar days to obtain the certification. Intermittent/ Reduced Schedule Leave: Employees may take leave on an intermittent basis or work a reduced schedule under certain circumstances and subject to City Council review and approval. Substitution of Paid Leave: Employees may choose to use accrued paid leave to cover some or all of the leave taken. Job Restoration: When an Employee returns from medical leave, the City will restore the Employee's original job or an equivalent job unless the Employee's job was eliminated during the leave. In this instance, the employee will be treated as laid off pursuant to Section 5.4. Health Benefits: The City will keep the Employee on its health insurance coverage, including family coverage, but will not continue to pay the City's share of the coverage. The Employee must pay the entire premium. The City may cancel coverage if the Employee's premium payment is more than thirty (30) days late and the City has given the Employee written notice at least 15 days in advance advising that coverage is going to be canceled if the premium is not received. Other Benefits: Other benefits, including cash payments chosen by the Employee instead of group health insurance coverage will not be maintained during periods of unpaid medical leave. No Employee benefits will be earned by an Employee while on unpaid leave of absence and an Employee will not accrue PTO leave or be paid holiday pay while on leave of absence 9.3 Military Leave General: Minnesota Statutes, § 192.26 — 192.261 provide that an Employee of a municipality who is a member of the National Guard, the Naval Militia, the Officer's Reserve Corps, the Naval Reserve, the Marine Corps, or any other reserve component of the military or naval forces of the United States, is entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the Page 19 of 51 Adopted 01/23/2013 39 01/01/2013 time such Employee is engaged in training or active service, not exceeding a total of fifteen (15) days in any calendar year. Conditions: The leave of absence is only in the event the Employee returns to employment immediately upon being relieved from military or naval service, or is prevented from returning by physical or mental disability or other cause not the fault of the Employee, or is required by the proper authority to continue in military or naval service beyond the fifteen (15) day period allowed for the paid leave of absence. Notice Requirements: Notice will be given to the City at least fifteen (15) working days in advance of the requested leave. Notice may be waived under certain circumstances. Active Duty: In accordance with State law, the Employee will be granted an unpaid leave of absence when called into active duty. If an Employee has not yet used his /her fifteen (15) days of paid leave when called to active duty, use of any unused paid time will be allowed prior to the unpaid leave of absence. Benefits: Eligibility for continuation of insurance coverage will be in accordance with the Uniformed Services Employment & Reemployment Rights Act of 1994 (USERRA). The Employee and dependents have the right to eighteen (18) months of continuation coverage. When the Employee returns to work, the Employee and any dependents may re -enroll in the City's insurance plan without any pre - existing condition limitations or waiting periods that might otherwise apply to a new Employee, whether or not the Employee or their dependents chose to continue coverage during military leave. The leave of absence will not be considered work time for purposes of PTO accrual. Status upon Return: Returning reservists have the right to return to their jobs or to another job of similar seniority, status, and pay upon completion of active duty in accordance with M.S. 192.261, Subd. 2 and 38 U.S.C. § 2021 and 2024. If the Employee chooses not to return to work for the City, federal COBRA and /or Minnesota Continuation laws would apply. 9.4 Jury Duty General: Regular Employees may be absent with pay when serving jury duty or when subpoenaed as a witness in court or voluntarily serving as a witness in a case in which the City is a party. Pay: To receive their normal wages, the Employee must pay the City the jury duty compensation, minus any mileage or parking reimbursement. If the jury duty compensation exceeds the regular salary rate, the Employee may keep the difference. 9.5 Funeral Leave General: Paid time off may be granted, up to a maximum of three (3) days, in the event a regular Employee suffers a death in his or her immediate family, in Page 20 of 51 Adopted 01/23/2013 40 01/01/2013 accordance with the provisions of this Section. Additional time off without pay, or Personal Time Off if available and requested in advance, will be granted as may reasonably be required under individual circumstances, subject to the approval of the department head. Immediate Family Defined: Immediate family (for purposes of this Section) is defined as an Employee's parent, step - parent, spouse, child, step - child, foster child, adopted child, brother, sister, step - brother, step - sister, grandparent, grandchild, spouse's parents, brother -in -law or sister -in -law. Pay: The actual amount of time off, and funeral leave approved will be determined by the City Administrator depending on individual circumstances, (such as the closeness of the relative, arrangements to be made, distance to the funeral, etc.). In these situations, Employees will receive their regular pay except that Employees will not be paid for regularly scheduled days off. 9.6 Parenting Leave General: Under Minnesota Statute § 181.941, an Employee is eligible to take up to six weeks time off without pay in conjunction with the birth or adoption of a child. The leave may begin not more than six weeks after the birth or adoption; except that, in the case where the child must remain in the hospital longer than the mother, the leave may not begin more than six weeks after the child leaves the hospital. Eligibility: Employees who work at least half -time and have worked for the City for at least twelve (12) consecutive months are eligible for parenting leave. Health Benefits: Insurance coverage as was previously in effect, will continue while on parenting leave. The City will continue to pay its share of the coverage as if the Employee were at work. The Employee will be responsible for his /her share. Use of Personal Leave: Employees are not required to use personal leave during parental leave but may use personal leave at their option for any period of this leave. Benefits will not continue to accrue during unpaid Parenting Leave. Reinstatement: The Employee is entitled to return to work in the same or comparable position and at the same rate of pay the Employee was receiving prior to commencement of the leave unless the Employee's job was eliminated during the leave. In this instance, the Employee will be treated as laid off pursuant to Section 5.4. 9.7 School Conference and Activities Leave Leave of 16 Hours: Under Minnesota Statute § 181.9412, an Employer must grant an Employee leave of up to a total of sixteen- (16) hours during any twelve- (12) month period to attend school conferences or school - related activities related to the Employee's child, provided the conferences or school - related activities cannot be scheduled during non -work hours. If the Employee's child receives child care Page 21 of 51 Adopted 01/23/2013 41 01/01/2013 services or attends a pre - kindergarten regular or special education program, the Employee may use the leave time provided in this section to attend a conference or activity related to the Employee's child, or to observe and monitor the services or programs, provided the conference, activity, or observation cannot be scheduled during non -work hours. When the leave cannot be scheduled during non -work hours and the need for the leave is foreseeable, the Employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the Employer. Foster Child: For the purpose of this section, the definition of "child" includes foster child. Unpaid or Use of PTO: The school conference and activities leave will be unpaid, except that an Employee may substitute any accrued paid PTO leave or compensatory time for any part of the leave under this section. 9.8 Service as Election judge General: Under Minnesota Statutes 20413.195, an individual who is selected to serve as an election judge pursuant to 20413.21, subdivision 2 may, after giving the Employer at least 20 days' written notice, be absent from work for the purpose of serving as an election judge without penalty. The Employer may restrict the number of Employees serving as election judges to twenty (20) per cent of the workforce at a single worksite. Wages: The salary or wages of the Employee serving as an election judge shall be reduced by the amount paid to the election judge by the appointing authority during the time the Employee was absent from employment. The Employee also has the option to use personal leave for the absence. Request: The written request to be absent from work must be accompanied by a certification from the appointing authority stating the hourly compensation to be paid to the Employee for service as an election judge and the hours during which the Employee will serve. 9.9 Leave for Bone Marrow Donation General: Under Minnesota Statute § 181.945, an Employee who works an average of at least 20 hours per week is entitled to a paid leave of absence to undergo a medical procedure to donate bone marrow. The combined length of the leave may not exceed forty (40) hours, unless agreed to by the Employer. The Employer may require verification by a physician of the purpose and length of each leave requested . by the Employee to donate bone marrow. If there is a medical determination that the Employee does not qualify as a bone marrow donor, the paid leave of absence granted to the Employee prior to that medical determination is not forfeited. 9.10 Civil Air Patrol Leave i Page 22 of 51 Adopted 01/23/2013 42 01/01/2013 General: Under Minnesota Statute § 181.946, an Employee who works an average of at least 20 hours per week and is a member of the civil air patrol is entitled to leave of absence without pay for time spent rendering service as a member of the civil air patrol on the request and under the authority of the State or any of its political subdivisions. The leave shall be granted unless the leave would unduly disrupt the operations of the Employer. 9.11 Time Off to Vote General: Under Minnesota Statute 204C.04, every Employee who is eligible to vote in an election has the right to be absent from work for the purpose of voting during the morning of the day of that election, without penalty or deduction from salary or wages because of the absence. Elections Covered: For purposes of this section, "election" means a regularly scheduled State primary or general election, an election to fill a vacancy in the office of United States Senator or United States Representative, or an election to fill a vacancy in the office of State Senator or State Representative. 9.12 Leave for Adoptive Parents General: Under Minnesota Statute § 181.92, Employees shall, upon request, be granted a minim of four weeks off, without pay, for the adoption of a child. The period of time off shall begin before, or at the time of, the child's placement in the adoptive parent's home, and shall be for the purpose of arranging the child's placement or caring for the child after placement. An Employee may choose to use accrued personal leave for all or a portion of the adoption leave. 9.13 Sick or Injured Child Care Leave General: Under Minnesota Statute § 181.9413, Employees may use personal leave benefits provided by the City for absences due to an illness of or injury to the Employee's child for such reasonable periods as the Employee's attendance with the child may be necessary, on the same terms the Employee is able to use sick leave benefits for the Employee's own illness or injury. 10. TEMPORARY LIGHT DUTY POLICY 10.1 Application Temporarily Disabled: Consistent with public service needs, the City may assign light duty to employees who are temporarily disabled and unable to provide full performance of all work duties assigned to their job classification. The City reserves the sole right to determine, on a case -by -case basis, whether light duty will be assigned and, if assigned, what duties the employee will be expected to perform in the duration of the assignment. Procedure: The procedure for applying for light duty assignment will be as follows: Page 23 of 51 Adopted 01/23/2013 43 01/01/2013 A) When an Employee is unable, due to temporarily disability, to provide full performance of all work duties assigned to the Employee's job classification, the Employee may request light duty by completing the Request for Light Duty form and submitting it to his /her Department Head. The request shall state the nature and extent of the temporary disability and the job duties which the Employee is unable to perform, along with the expected length of the disability and any work restrictions related to the disability. The City will usually require the request to be accompanied by a physician's report containing diagnosis, current treatment, and physician approval for light duty assignment with any restrictions thereon. B) The City may require an independent evaluation conducted by a physician selected by the City to verify the diagnosis, current treatment, work restrictions and expected length of disability. C) Determinations regarding light duty will be made on a department -by- department, case -by -case basis. The Department Head, in consultation with the City Administrator, will consider such factors as public service needs and budgetary considerations, the need for work which may be assigned as light duty, the Employee's capability of performing the work, the number of Employees not available for work due to injury or illness, and other relevant factors. D) The City will determine what job duties the Employee will perform. These duties may include those currently assigned to the Employee's job classification or any other duties the City considers to be appropriate. Duration of light duty will be determined at the sole discretion of the City. E) Assignments to light duty will be reviewed on a monthly basis or more often as deemed necessary by the City. The City, in its sole discretion, reserves the right to terminate a light duty assignment at any time based upon, but not limited to, the factors set forth in sub -item C) above. 11. INSURANCE PLANS 11.1 Health, Dental, Disability, & Life Insurance Upon proper application and subject to payment of any required premiums, all regular full time Employees, working at least 32 hours per week, will be required to be covered by the City's health, dental, short -term disability and life insurance plans. Subject to the payment of the required premiums, an Employee's dependents may also be covered under such plans. If the city participates in a "High Deductible" health plan, the deductible shall be fully funded through payroll deduction and deposited into an employee "Health Care Savings Account." 11.2 Cafeteria Plan Page 24 of 51 Adopted 01/23/2013 44 01/01/2013 The City will contribute an amount, designated on an annual basis by action of the City Council, to the Employee for use in the City's benefit Plan. Employees are required to choose at least the core benefit plan, which are: single health insurance, single dental coverage, short -term disability and term life insurance.. Any balance remaining after the required core benefits have been purchased may be used in any authorized area of the plan, such as: (A) The purchase of additional life, disability, or long term care insurance offered through the City's plan; (B) Contribution to an authorized Health Care Savings Account to the extent permitted by applicable law; (C) Contribution to an Employer sponsored deferred compensation (457) program. (D) Or, the Employee may elect to receive the balance in taxable income. EXCEPTION. New employees hired after December 31, 2011, shall not be permitted to use employer contributions to contribute to items C or D. 11,3 Continuation of Benefits Health Plans: Employees will be allowed to continue health and dental insurance coverage upon termination in accordance with Minnesota Continuation laws and /or federal COBRA regulations. Certain "qualifying" events trigger an Employee's and /or dependents' right to continuation coverage. Termination or Reduction: Generally, an Employee and his or her dependents are allowed to continue coverage for a period of eighteen (18) months when one of the following qualifying events occurs: • A reduction in the Employee's work hours (including strikes or layoffs); or • Voluntary or involuntary termination of the Employee for reasons other than gross misconduct. Divorce, Separation, Death: In the instance of divorce, legal separation or death of the Employee, a spouse and /or dependent child may continue coverage until: • Coverage is obtained under another group plan; or • Until coverage would otherwise end under the plan, such as the City terminating their group coverage for all Employees. Life Insurance Benefits: Generally, if an Employee loses coverage through termination of employment or reduction in hours, s /he has a right to continue group life insurance benefits for a period of eighteen (18) months from the loss of the coverage date. Page 25 of 51 Adopted 01/23/2013 45 01/01/2013 Health FSA: In cases where an Employee has under -spent his /her health FSA, coverage generally will only be continued until the end of the plan year. 12. EMPLOYEE TRAINING /TRAVEL 12.1 General Policy — Training and Education Employees may take advantage of training opportunities to help them improve the performance of their present work assignments and to prepare them for future assignments. Cost, staffing, benefit to the City, and other appropriate issues will be considered by the City Administrator in approving requests or assigning training. Time to attend required training will normally be paid time. Advance payments may be authorized for conference registration fees. Once paid, Employees will be held responsible for those fees if the Employee later chooses not to attend, unless unforeseen circumstances appear such as an illness, death in the family, emergency, etc. Other expenses eligible for reimbursement require receipt of appropriate documentation. Required documentation and receipts vary depending on the event. Meals, lodging and parking require itemized receipts. 12.2 Tuition Reimbursement /Educational Assistance The City of Centerville encourages its Employees to enroll in job related educational programs and may provide support through tuition reimbursement. This does not include reimbursement for textbooks or study materials. Under IRS regulations, the reimbursement of certain courses must be reported as taxable income to the Employee. Requirements: In order for a class to qualify for reimbursement, the following conditions must be met: • The class /course must be job related; • The class /course must be taken from an accredited institution of higher learning or vocational- technical school; • The class /course must be approved by the City Administrator prior to enrolling; • The Employee must receive a passing grade (C or better) in order to receive reimbursement; • The Employee must complete a Tuition Reimbursement form and provide a brief course outline; • After the class /course has been completed, the Employee must provide a photocopy of the grade form and the original receipt for tuition; Page 26 of 51 Adopted 01/23/2013 46 01/01/2013 • The Employee must remain with the City for one year after completing the class /course, or reimburse the City for the total cost of any class taken in the previous one -year period. Forms: Tuition Reimbursement forms are available from the Finance Director. A photocopy of the completed Tuition Reimbursement form will be placed in the Employee's personnel file. Limit: No employee may receive in excess of $1,500 tuition reimbursement in any one calendar year. The City Council may waive this limitation in unusual circumstances where it is determined that there is a justifiable City need for an Employee to take additional schooling. Approval of reimbursement is dependent upon available funding in the city budget.. 12.3 Travel Reimbursement The City Council may authorize travel at City expense for the effective conduct of City business. Authorization must be granted prior to incurring the actual expenses. Employees so authorized will receive reimbursement for necessary and incidental expenses according to the terms outlined in this policy and IRS requirements for an "accountable plan." Receipts and /or other verification of the expenses, which show the actual cost of lodging, meals and incidental expenses, are required for reimbursement. A) Automobile Expense: When Employees are required to use their own vehicles to conduct City business or to attend approved training, the City will reimburse the Employee for mileage at a rate as allowed by IRS regulation.. The allowed rate will change on the first of the month following the effective date as provided in IRS regulations. B) Overnight Travel: Lodging expenses include actual reasonable cost of lodging while away on approved travel or training. The amount of reimbursement for an individual attendee of a conference or meeting will normally be the least expensive single room rate available at the location of the conference, or the actual cost, whichever is less. Where multiple employees of the same sex are attending an approved training, two employees shall share a double room, unless there is bonifide health reason for a single room. C) Meal Allowance: Employees will be reimbursed for meals, including tax and a reasonable gratuity, when on approved assignment for the City. Employees will be reimbursed for meals in connection with conferences and meetings only when the meals are not included in the conference registration fee. In other words, Employees are expected to eat at the conference if meals are provided. The maximum allowable reimbursable expense per meal will be set periodically by the City Council. For meal reimbursement to be considered nontaxable under the IRS rules for an "accountable plan," the meal expense must be in connection with an Page 27 of 51 Adopted 01/23/2013 47 01/01/2013 overnight stay and a receipt must be provided. Reimbursement for meal expenses not in connection with an overnight stay are taxable and will be reported on the Employee's W -2 form. Meal costs which are not itemized and are part of a conference or meeting registration fee are not included in this requirement and will not be considered taxable. Maximum reimbursement shall be as follows: Breakfast $ 9.00. Lunch $ 11.00 Dinner $ 18.00 No reimbursement will be made for alcoholic beverages. A full reimbursement, over the maximum defined, may be authorized if a lower cost meal is not available when attending banquets, training sessions, or meetings of professional organizations. The employee will be asked to sign a statement that no lesser cost meal was available. No reimbursement will be provided unless the employee provides a detailed receipt from the food establishment proving compliance with this policy. D) Tuition, Dues and Fees: When prior approval has been granted by the City Council, registration and /or conference fees are eligible for reimbursement or pre - payment. E) Parking and Alternative Travel: The City will reimburse the Employee for necessary parking fees incurred for required travel. The City will also reimburse for the Employee for the reasonable cost incurred when approved travel is made by other means of transportation, but will be reimbursed only the amount that would have been reimbursed had the Employee traveled using the least costly method, unless otherwise approved. F) Overnight Travel Away From Home: Travel away from home is work time when it cuts across the Employee's work day. The time to be considered is not only hours worked on regular working days during normal working hours, but also during the corresponding hours on non - working days. Example: If an Employee regularly works from 8:00 a.m. to 4:30 p.m., Monday through Friday, the travel time during these hours is work time on Saturday and Sunday as well as on the other days. Thus, if travel is overnight and done outside of working hours, the travel time is not compensable. 12.4 Applicability Page 28 of 51 Adopted 01/23/2013 48 01/01/2013 General: Travel and expense reimbursement provided for in this section shall apply to both the Employees of the City and the members of the City Council traveling specifically to conduct City business. 13. PERFORMANCE APPRAISAL 13.1 Employee Performance Appraisal Schedule: Employees will normally have their performance evaluated at least once during the probationary period, at the employee's one -year anniversary date, and every twelve (12) months thereafter. Performance evaluations will be maintained in Employee personnel files and will be considered when personnel actions are contemplated. Performance appraisals will be conducted in accordance with the established performance appraisal system. Step and annual increases shall not be granted unless an employee has a satisfactory performance evaluation. 14. SAFETY 14.1 General Safety Policy: The personal health and safety of each Employee of the City and the prevention of occupational injuries and illnesses are of primary importance to the City. To the greatest degree possible, management will maintain an environment free from unnecessary hazards and has established safety policies and procedures for each department. Adherence to these policies is the responsibility of each Employee. Overall administration of this policy is the responsibility of each department head. Violation of established policies and rules may result in disciplinary action under the discipline section of the City's personnel policy. 14.2 Safety /Accident Reporting Forms: Workers' Compensation and OSHA laws require that Employees involved in job - related accidents and sicknesses file a First Report of Injury as soon as possible. If necessary the Employee's department head may file the report on behalf of the injured or sick Employee. The department head is also responsible for filing an accident report with the City's Safety Officer. 15. SMOKING 15.1 General Prohibited: In the interest of good health, the City discourages Employees from smoking. Smoking is prohibited within all City buildings and in City owned vehicles. Approved Areas: The City Administrator will designate specific outdoor areas as smoking areas. There will be no smoking in areas not designated as smoking areas. If smoking results in discomfort to others, smokers are required to stop smoking. Smoking in non - approved areas may result in disciplinary action. Page 29 of 51 Adopted 01/23/2013 49 01/01/2013 16. GRIEVANCES 16.1 Grievance Procedure Procedure: The following grievance procedure shall be followed by all Employees except those covered by the terms of a collective bargaining agreement. In all cases, grievances must be filed by the Employee adversely affected by the action of the City. Step 1: Any aggrieved Employee shall first file his /her grievance, in writing, with his /her immediate supervisor within ten (10) working days of the action from which the grievance arises or the date upon which the Employee became aware of the action. In cases where the Employee has been adversely affected by an action administered by a City Employee of a higher rank than that of his /her immediate supervisor, the affected Employee shall file his /her grievance, in writing, with the City Employee whose action the adversely affected employee is grieving. Notice must include the following: A) Statement of the grievance and relevant facts; B) The remedy sought; and C) The specific provision of the personnel policy (if applicable). The supervisor shall respond to the grievance, in writing, within ten (10) working days. Step 2: If the Employee is dissatisfied with the response of the department head, he /she may, within ten (10) working days appeal to the City Administrator. The City Administrator shall respond to the grievance, in writing, within ten (10) working days. Step 3: If the Employee is dissatisfied with the decision of the City Administrator, he /she may appeal, in writing, to the City Council within ten (10) working days of his /her receipt of the City Administrator's decision. The City Council shall consider the written appeal, along with the City Administrator's Step 3 response, and any other pertinent information developed throughout the grievance procedure. The Council shall then decide whether to affirm the City Administrator's decision or consider the issue anew. In general, Council review will be limited to interpretation of this personnel policy and will not relate to issues of fact. Assistance: An aggrieved Employee may be assisted in the presentation of his /her grievance by any person acting in an advisory capacity to assist in presenting all facts Page 30 of 51 Adopted 01/23/2013 50 01/01/2013 relevant to the grievance. At any step in the grievance procedure, the supervisory authority may request additional information, or conduct additional investigation, as he /she deems necessary. Time Limits: Failure to conform to the time requirements set forth above shall constitute a waiver of further steps in the above procedure. Time limits set forth in the grievance procedure may be waived, upon written consent of both parties. Any one or more of the steps set forth above may be waived by written consent of the Employee and the designated Employer representative to whom the grievance is being submitted. Working Hours: The hearing and presentation of grievances shall be accomplished during ordinary working hours when consistent with Employee duties and responsibilities. An aggrieved Employee shall be allowed a reasonable amount of time, without loss of pay, to present evidence concerning his /her grievance. 17. DISCIPLINE 17.1 Objective Supervisory Responsibility: Supervisors are responsible for maintaining compliance with City standards of Employee conduct. The City reserves the right to use discretion and to deviate from this policy. Employee Responsibility: City Employees are expected to fulfill their duties and responsibilities at the level required, including observance of work rules and standards of conduct. Failure to do so may result in disciplinary action. Non - Discrimination: Discipline will be administered in a non - discriminatory manner. The supervisor will normally investigate any allegation on which disciplinary action might be based before any disciplinary action is taken. 17.2 Process The City recognizes its continuing responsibility to develop and administer rules and disciplinary measures in a fair and consistent manner. The City will issue discipline at a level within its discretion for the act /inaction in question along with other factors that it deems relevant. Without limiting its right to issue discipline in other areas, an adequate reason for issuing a disciplinary action shall include but not be limited to each of the following kinds of conduct: • Incompetence or inefficiency in the performance of duties; • Failure to produce the quality of work and /or the quantity of work the position or classification requires; • Wanton carelessness or negligence in the performance of duty; • Offensive treatment of fellow employees or other persons; Page 31 of 51 Adopted 01/23/2013 51 'o d �- ° CD a c CD o (D O r' A Q. o a� Q h O m A r ,. x rD . O O O A A 0 CD " . CL A r� ►� �.. ►� p O p CD fD O A — Al J rt C 0) C Cr fD rs `C O `�' 0 G O rK rD CD PO 0 CA p fD r* fD '3 FD O ' v O `C r c P7 p o A rs p rD m 0'q T rs O O 0. cn CD CA o W �, ° p 0 CD C G A O O O w m rn rD '� n . p CD w N O w h v A fD G. p y cra Ci7 � . C W e) � � ` ►t7 n h� fir. OR Ei• 0 I O o O A (D � L � � �• ° ° O TJ �' OQ O V p- s CD Cr (D 0 p v' (D (D is 1+ A� O CD p h CD 0 cn 7 O O O `C CO) W '.� O ID rs C O C n .� CD 4 w rh CT' O r.y �' '� � O WA Q '' A NA fD v,' „* O CD a. o "c � w y a CD m p. o o. o '�, CD CD ( D C7 pa cn w w o w rb rD C7 O o rD 0 rD O CD r�r (D Cl) I 01/01/2013 B) Written Warning: A written warning shall normally state the reason for the warning along with a description of the events /problems that led to the warning. It shall normally describe actions taken by the supervisor to correct the problem, if applicable, including any timetable or goals set for improvement. It will indicate further disciplinary action that could result if the problem continues or if related problems occur. The warning will be given to the Employee to sign acknowledging that he or she has received the warning and a copy for their records. Another copy of the written warning shall be placed in the Employee's personnel file. Written warnings are more serious than oral warnings and normally follow verbal warnings when the problem is not corrected or the behavior is not consistently improved, given a reasonable period of time for improvement. Serious infractions may require skipping either a verbal or written warning, or both. C) Suspension: The Employee will normally be notified in writing of the reason for the suspension, either prior to the suspension or shortly thereafter. Upon the Employee's return to work, the Employee will be given a written statement outlining further disciplinary action possible should the problem continue or reoccur. A copy of the written document shall be placed in the Employee's personnel file. An Employee may be suspended pending an investigation of an allegation. If the allegation is proven false after an investigation, the relevant written documents will be removed from the personnel file and the Employee will receive any compensation to which he /she would have been due had the suspension not taken place. D) Dismissal: The City Council may dismiss any Employee following a five - (5) day suspension. The dismissal notice shall be in writing and shall contain the reason for dismissal. 18. SEXUAL HARASSMENT 18.1 General The City of Centerville is committed to providing a working environment free of harassment and discrimination. In keeping with this commitment, the City maintains a strict policy prohibiting unlawful harassment, including sexual harassment. This policy prohibits harassment in any form, including verbal and physical harassment. This policy applies to all City Employees. This policy statement is intended to make all Employees sensitive to the matter of sexual harassment, to express the City's strong disapproval of unlawful sexual harassment, to advise Employees of their behavioral obligations and to inform them of their rights. Page 33 of 51 Adopted 01/23/2013 53 01/01/2013 18.2 Definition General: To provide Employees with a better understanding of what constitutes sexual harassment, the following definition, based on Minnesota Statutes, is hereby provided: Sexual harassment includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, or other verbal or physical conduct or communication of a sexual nature, when: A) Submission to the conduct or communication is made a term or condition, either explicitly or implicitly, for obtaining employment; B) Submission to or rejection of that conduct or communication by an individual is used as a factor in decisions affecting that individual's employment; C) That conduct or communication has the purpose or effect of substantially interfering with an individual's employment or creating an intimidating, hostile or offensive employment environment and the Employer knows or should have known of the existence of the harassment and fails to take timely and appropriate action. Examples of inappropriate conduct include but are not limited to: • Unwanted physical contact; • Unwelcome sexual jokes or comments; • Sexually explicit posters or pin -ups; • Repeated and unwelcome requests for dates or sexual favors; • Sexual gestures; • Any indication, expressed or implied, that an Employee's job security or any other condition of employment depends on submission to or rejection of unwelcome sexual requests or behavior. 18.3 Expectations Violations: The City of Centerville recognizes the need to educate its Employees on the subject of sexual harassment and stands committed to provide information and training. All Employees are expected to treat each other and the general public with respect and to assist in fostering an environment that is free from unwanted harassment. Violations of this policy may result in discipline, including possible discharge. Each situation will be evaluated on a case by case basis depending on the severity and the circumstances involved. Notice: In order for a sexual harassment issue to be addressed, it must be brought to the attention of management. In order for action to be taken, information must be forwarded to the appropriate level of management. Page 34 of 51 Adopted 01/23/2013 54 01101/2013 Report to: Any Employee who believes he or she has been harassed by a co- worker, supervisor, or agent of the City should promptly report the facts of the incident or incidents and the names of the individuals involved to his or her supervisor or in the alternative to the City Administrator. Responsibility: Supervisors should immediately report any incidents of sexual harassment to the City Administrator. If the City Administrator is unavailable, or if the City Administrator is the perpetrator of the alleged harassment, the employee should report the incident immediately to the Mayor. The City Administrator (or Mayor) will investigate such claims and consult with the City attorney for advice on appropriate action. In addition to notifying one of the above people and reporting the nature of the harassment, the Employee is also urged to take the following steps: A) Clearly indicate to the harasser that the conduct is unwelcome and document that conversation; B) Document the occurrences of harassment; C) Submit the documented complaints to your supervisor, the City Administrator, mayor or councilmember. It is required that the complaint is in writing; D) Document any further harassment or reprisals that occur after the complaint is made. Rights: Employees have the right to raise the issue of sexual harassment and to file complaints with respect to such harassment without reprisal. The City recognizes that there are inherent difficulties in developing evidence and maintaining close working relationships among Employees in instances where harassment has occurred. Because of this, the City urges that conduct which is viewed as offensive, be reported immediately to allow for corrective action to be taken through education and initial counseling, if appropriate. Obligations: Management has the obligation to provide an environment free of sexual harassment. The City of Centerville is obligated to prevent and correct unlawful harassment in a manner which does not abridge the rights of the accused. To accomplish this task, the cooperation of all Employees is required. Action: The City of Centerville, in all cases, will take action to correct any reported harassment to the extent evidence is available to verify the alleged harassment and any related retaliation. All allegations will be investigated. Strict confidentiality is not always possible in all cases of sexual harassment as the accused has the right to answer charges made against them, particularly if discipline is a possible outcome. Reasonable efforts will be made to respect the confidentiality of the individuals involved, to the extent possible. Page 35 of 51 Adopted 01/23/2013 55 01/01/2013 19. RESIGNATION 19.1 Written Notice General: Any Employee wishing to leave municipal service in good standing must submit a written resignation to his or her supervisor at least fourteen (14) calendar days before an Employee's anticipated leaving. The resignation must state the effective date of the resignation may state the reason for leaving. Unless approved by the City Administrator, the employee shall work all regular work days during the fourteen day resignation notice period. The City Administrator may waive the notice requirement if it is determined to be in the best interest of the City. 20. CODE OF CONDUCT AND ETHICS 20.1 Purpose General: The City Council of the City of Centerville requires all Employees of the City to adhere to the following code of conduct and ethics. The purpose of this policy is to establish standards for all such persons by setting forth actions which are incompatible with the best interest of the City of Centerville, its taxpayers or in conflict with state or federal laws. 20.2 Conflicts of Interest No Employee having the power or duty to perform an official act or action may be directly or indirectly interested in any contract, transaction, or zoning decision of the City of Centerville except as provided for in the Minnesota State Statutes. Any Employee having an interest in any proposed legislative action of the City Council and who gives an opinion or recommendation to the Council, shall disclose on the record of the Council meeting the nature and extent of such an interest. No Employee may purchase personal property from the City except property that is no longer needed by the City under the following conditions: A) There is a reasonable public notice and the goods are sold through public auction; and B) The property is sold by a sealed bid process and the Employee has the highest responsible bid. The Employee who buys the property must not be involved in the auction or sealed bid process. No Employee may accept any gift or gratuity in any size under circumstances in which it could be reasonably thought to influence him or her in the performance of his or her official duties or in which it appears to be a reward for any official action on his or her part. Gifts or gratuities which may be acceptable are as follows: A) Awards for meritorious civic service contribution; Page 36 of 51 Adopted 01/23/2013 56 01/01/2013 B) Unsolicited items of nominal value that are donated to and shared by the work group; C) Unsolicited advertising or promotional materials with a value of less than $5.00; D) Unsolicited items such as meals which may be provided during meetings, receptions, or other gatherings where the elected official or Employee is in attendance in his /her official capacity. 20.3 Nepotism General: Relatives of current City Employees and City Council members are not eligible for employment in job classification in which a conflict of interest may occur. Therefore, relatives will not be hired where: A) One relative would have the sole authority or practical power to supervise, appoint, remove, or discipline the other; B) One relative would be responsible for auditing the work of the other; C) Other circumstances exist which would place the relative in a situation of actual or reasonable foreseeable conflict between the City's interests or their own; or D) Where the applicant /City Employee has a relative who is employed by an organization with whom the City has business dealings, and in the City's judgment, considering the positions and job responsibilities of both the applicant /Employee and the relative would create an appearance of improper influence or favor or would jeopardize the confidentiality of data maintained by the City. The City is not obligated to give special treatment, such as preferential scheduling, to married couples. Definitions: Relative: The term "relative," when used in this policy, means any two (2) or more individuals who reside in the same dwelling unit or who are related to each other by blood, marriage, or adoption where one of the individuals is the spouse, parent, grandparent, child, brother, or sister of the other. Employee: Anyone employed in a full-time or part -time regular status position, or in a seasonal, temporary, or paid on -call position. Page 37 of 51 Adopted 01/23/2013 57 01/01/2013 20.4 Falsification of Records General: No person shall knowingly make any false statement, certificate, mark, rating or report in regard to any test, certificate, or appointment held or made under the City of Centerville's personnel system, or in any manner commit or attempt to commit, any fraud preventing the impartial execution of the provisions of these policies. 20.5 Rendering of Consideration General: No person seeking employment to, or promotion in, the City of Centerville will either directly or indirectly give, render, or pay any money, service, or other valuable consideration to any person on account of or in connection with, the test, appointment, or promotion, or proposed appointment or promotion. 20.6 Use and Safeguarding of City Property General: No Employee shall use or permit the use of City owned vehicles, equipment, tools, machinery, materials, or other property for personal conveniences or profit unless the use is available to the public generally or is provided as a municipal policy for the use of such public official or Employee in the conduct of official business. City Employees shall not store personal property on City property or in City facilities. Responsibility: All Employees of the City of Centerville who have authority over or the use of, City vehicles, equipment, machinery or property in the course of their duties must assume responsibility for the safeguarding and care of such items. 20.7 Disclosure of Confidential Information General: No City Employee, with respect to any transaction, zoning decision, or other matter which may be the subject of an official act or action of the City of Centerville shall without proper legal authorization, disclose confidential information concerning the property, government or affairs of the City of Centerville, or use such information to advance the financial or other private interest of the elected official or Employee or anyone else authorized to act on the behalf of the City. Access: No City Employee who has custody of or access to any personnel files or other information which may be considered confidential by Minnesota law shall use or release such information without proper authority. Data Practices Act: Confidential information will be governed by and treated according to the Minnesota Data Practices Act. The City Administrator is the Data Practices Officer. All questionable requests should be referred to the City Administrator. Page 38 of 51 Adopted 01/23/2013 58 01/01/2013 20.8 Political Activities General: Political activities which are not in violation of state and federal laws are generally permitted. The following political activities are prohibited for City Employees: A) City Employees may not use any official authority or influence for the purpose of affecting the result of an election nor may funds be solicited or contributions received from other Employees for political purposes. B) No campaign materials, pamphlets or buttons may be displayed on City vehicles, City property or by an individual on the work site, nor may they be distributed by an employee during his working hours. 21. APPEARANCE AND ATTIRE POLICY 21.1 General The attire and the appearance of City Employees have a direct reflection on the professionalism in the delivery of City services. City Employees are required to meet the general public on a daily basis as part of their regular work assignment and as such, a neatly attired City Employee presents a positive image both of themselves and the City of Centerville. When deciding on appropriate work attire, City Employees shall employ sound discretion in their decisions as clothing needs vary by job function and safety. These considerations should be based on job safety, City image, and personal hygiene. The following is not considered appropriate attire in most work settings and will not be permitted: • Tube tops, halter tops, tank tops, muscle shirts; • Sweats or work out clothing; • Tight, body - hugging clothing; • Shorts; • Clothing that is revealing and causes a distraction; • Clothing that is faded, worn or in disrepair. The City Administrator will be responsible for dete if attire is appropriate. Employees who have questions concerning appropriate work attire should direct them to the City Administrator. Temporary exceptions may be allowed by the City Administrator when a work assignment indicates that different attire would be appropriate. Page 39 of 51 Adopted 01/23/2013 59 01/01/2013 21.2 Casual Fridays General: Fridays are designated as "casual day" in City Hall. On these days nice jeans, City logo t- shirts, and City logo sweatshirts can be worn. None of the other items on the above list qualify as casual Friday attire. Employees who take Friday off cannot substitute any other day of their choice as a "casual day". 22. ELECTRONIC MEDIA USAGE POLICY 22.1 General Guidelines: The City of Centerville's electronic media usage policy is designed to provide clear guidelines to City of Centerville Employees regarding access to, and disclosure of, computer, network, telephone and facsimile systems. Employees increasingly use and exploit electronic forms of communication and information exchange, and have access to one or more forms of electronic media and services (computer, email, telephones, voice mail, fax machines, external electronic bulletin boards, on -line services, and the Internet). Public Property: The City encourages the use of these media and associated services, because they make communication more efficient and effective, and because they are valuable sources of information. However, electronic media, data, and services provided by the City are City owned and publicly funded, and their purpose is to facilitate City business. The City Council authorizes the use of the Internet and on -line services for the support of all City tasks. The use of the Internet is public and a privilege, not a right, and may be revoked at any time for unacceptable use. Procedures: With the rapidly changing nature of electronic media, and the "netiquette" which is developing among users of external on -line services and the Internet, this policy cannot lay down rules to cover every possible situation. Instead, it expresses the City's philosophy and sets forth general principles to be applied to use of electronic media, data, and services. The following procedures apply to all electronic media, data, and services, which are: A) Accessed on or from City premises; B) Accessed using City computer equipment, or via City -paid access methods; C) Used in a manner that identifies the individual with the City. 22.2 Authorization An Employee must sign a statement acknowledging that they have read, understand, and agree to comply with this policy. No Employee will be authorized to use electronic media or services until they have signed the appropriate statement and returned it to the Personnel Office. Page 40 of 51 Adopted 01/23/2013 60 01/01/2013 22.3 Inappropriate Material General: Electronic media may not be used for knowingly transmitting, retrieving or storage of any communications of a discriminatory or harassing nature, or which are derogatory to any individual or group, or which are obscene or sexually explicit, or are of a defamatory or threatening nature, or for "chain letters," or for any other purpose which is illegal or against City policy or detrimental to the City's reputation. Electronic media may not be used for personal use relating to political, religious, or personal financial profit. 22.4 Personal Use Limitations General: Electronic media and services are primarily for City business use. Limited, occasional or incidental use of electronic media (sending or receiving) for personal, non - business purposes done on the Employee's personal time is understandable and acceptable — as is the case with personal phone calls. However, Employees need to demonstrate a sense of responsibility and may not abuse the privilege. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Any costs incurred by the City due to personal use (such as printing costs, per - minute Internet fees or cellular phone charges) must be paid by the Employee. Excessive personal use will be determined by the individual Employee's supervisor, and may subject the Employee to disciplinary action. Personal Software: Personal software can significantly impact the operation of City equipment. Consequently, the installation and use of privately owned software is allowed only when approved in advance by the Technology Manager or City Administrator. This includes downloading software from internet sites. Games are not considered to be appropriate software for City computer equipment. If allowed, all personal software, including screensavers and shareware, must be legally purchased and properly licensed to the Employee. A copy of the license must be located in the Employee's office. Personal software and data may be removed without warning at any time. The City is not responsible for the back -up or recovery of files associated with personal software. If it is suspected that a personal software package is the cause of a problem with any City software, it may be removed without warning. 22.5 Individual Privacy General: The City also reserves the right, in its discretion, to review any Employee's electronic files, messages and usage to the extent necessary to ensure that electronic media and services are being used in compliance with the law and with this and other City policies. Employees should therefore not assume electronic communications are private and confidential and should transmit highly sensitive information in other ways. Employees should be aware that any data stored may be subject to government data practices laws which make the text accessible to the public. Page 41 of 51 Adopted 01/23/2013 61 01/01/2013 Respect: Employees must respect the confidentiality of other people's electronic communications and may not attempt to read, "hack" into other systems or other people's accounts, or "crack" passwords, or breach computer or network security measures, or monitor electronic files or communications of other Employees or third parties except by explicit direction of City management. 22.6 Copyrights General: Anyone obtaining electronic access to other companies' or individuals' materials must respect all copyrights and may not copy, retrieve, modify or forward copyrighted materials except as permitted by the copyright owner. Also, network users shall not delete, examine, copy or modify files and /or data belonging to other users, without their prior consent. 22.7 Passwords / Security General: The City Administrator reserves the right to override passwords and codes at any time. If the City Administrator requests an Employee's password(s), then the password(s) must be disclosed. Any password used on the system shall be used for the protection of the City of Centerville, not the Employee, and as such will not preclude the City, as the operator or owner of a network, from rightfully entering the network or any other messaging system at any time to review, copy or delete any file or disclose any such file to others. Employees may not attempt to prevent the City from viewing their computer and internet use by changing passwords, deleting or attempting to delete files or records. Participation in "Chat Rooms" is not permitted unless specifically approved by the Administrator. Playing of online games from City computers is specifically prohibited. Responsibility: No email or other electronic communications (including facsimile messages) may be sent which attempt to hide the identity of the sender, or represent the sender as someone else or from another organization. Employees are responsible for all electronic messages originating from a computer operating under his /her password. In no event shall an employee open an email attachment from an unknown source and shall take precautions to ensure that attachments were in fact sent by the known source. The City Administrator shall be notified immediately anytime the employee has reason to believe that City equipment may have been compromised by a virus, malware or spyware. 22.8 Excessive Usage General: Electronic media and services should not be used in a manner that is likely to cause network congestion or significantly hamper the ability of other people to access and use the system. Continued impedance of other users through mass consumption of system resources, after receipt of a request to cease such activity, is Page 42 of 51 Adopted 01/23/2013 62 01/01/2013 prohibited. The willful or careless introduction of programs known as computer viruses, Trojan Horses and worms into the City's network or into any external networks or computers can cause such excessive computer usage or even damage a system and so would be a violation of this policy. 22.9 Data Retention Records Retention Schedule: Electronic media may only be discarded in accordance with the City's Data Practices Plan and the Minnesota Data Practices Act. It should be assumed that electronic media may be viewed by the public in accordance with the Data Practices Act. As such, electronic media are similar to printed communication and should be written with the same formality. 22.10 Questions Regarding Policy General: City Employees who have concerns or are uncertain about ethical, legal or security issues regarding the use of data communications tools are expected to discuss their concerns with their supervisor who will act as the Employee's first point of contact. Integrity: Part of the responsibility of the City Administrator is to insure the integrity of City data (an asset). Therefore, the City Administrator, in consultation with the City Attorney, will resolve and answer any questions about this Acceptable Use Policy or its interpretation. Until such issues are resolved, questionable use should be considered "not acceptable ". Questions of interpretation should be submitted, in writing, to the City Administrator. Final authority for this Acceptable Use Policy lies with the City Council. 22.11 Policy Violations General: The City Administrator will review all alleged violations of this City policy on a case -by -case basis. The City Attorney may be consulted for technical assistance in investigating a complaint. Clear violations of the policy which are not promptly remedied may result in the expulsion of the offending Employee from the City's network services in addition to disciplinary action, and consistent with the Personnel Policy or appropriate bargaining unit agreement. 23. CELLULAR PHONE USAGE POLICY 23.1 Application General: This policy is intended to regulate the use of City-owned cellular phones within reasonable, practical parameters. As the number of available cellular telephones increases and the efficiencies of cellular telephone usage become even more apparent, it is incumbent upon the City to establish reasonable guidelines for the use of cellular phones. The City of Centerville will benefit by extending the hours essential Employees are available for consultation through the use of cellular phones. Page 43 of 51 Adopted 01/23/2013 63 01/01/2013 Scope: This policy will apply to all City Employees using or having access to City - owned cellular phones. 23.2 Guidelines Policy: The following guidelines are established for the use of City -owned cellular phones: A) Cellular phones are intended to be used to increase the efficiency and effectiveness of the services provided by the City of Centerville. As such, each Employee using a cellular phone during the course of his /her workday must determine whether such usage is appropriate under the circumstances existing at the time of the usage. In making such a determination, Employees must consider the cost of using the cellular phone in comparison with the cost and practicality of locating a customary telephone service. B) During work hours personal phone calls will be acceptable in those circumstances where it is necessary to briefly contact someone concerning important matters. Calls of this nature shall be as brief as possible and should be made only when circumstances prevent timely access to customary telephone services. The City may ask the employee to reimburse for such personal use minutes if the phone's plan- minutes are exceeded for that month and those minutes become an additional cost to the City. C) During non -work hours City Employees having access to assigned City - owned cellular phones may make reasonable personal phone calls during all hours. Employees having 24 -hour access to City -owned cellular phones and who also use the phone for personal reasons will reimburse the City for all personal phone calls, to the extent that the calls exceed the maximum allowable air time. D) City Employees who take home a City -owned phone will agree to be accessible for City business when necessary and practical after regular work hours. E) All cellular phones shall remain the property of the City and shall be returned to the City upon the termination of employment or if the cellular phone is no longer necessary for work - related purposes. Any inappropriate use of phones may subject to the Employee to disciplinary action. Any additional charges will be paid by the Employee. 24. CARRYING OF FIREARMS 24.1 Policy The City Of Centerville establishes a policy prohibiting the carrying of firearms while acting in the course and scope of employment for the City. This includes but is not limited to: Page 44 of 51 Adopted 01/23/2013 64 01/01/2013 • Driving in a city vehicle; • Working at any city owned work site; • Working off -site on behalf of the city. This policy shall not apply to any licensed peace officer acting within the scope of employment. 25. DRUG & ALCOHOL FREE WORKPLACE 25.1 Policy General: In accordance with federal law, the City of Centerville has adopted the following policy on drugs and alcohol in the workplace: A) Employees are expected and required to report to work on time, in appropriate mental and physical condition, ready to perform the duties of their job. It is the City's intent and obligation to provide a drug -free, safe and secure work environment. B) The unlawful manufacture, distribution, possession, or use of a controlled substance on City property or while conducting City business is absolutely prohibited. Violations of this policy will result in disciplinary action, up to and including termination, and may have legal consequences. C) The City recognizes drug dependency as an illness and a major health problem. The City also recognizes drug abuse as a potential health, safety and security problem. Employees needing help in dealing with such problems are encouraged to use their health insurance plans, as appropriate. D) Employees must, as a condition of employment, abide by the terms of the City's drug and alcohol policy and must report any conviction under a criminal drug statute for violations occurring on or off the work premises while conducting City business. A report of the conviction must be made within five (5) days after the conviction as required by the Drug -Free Workplace Act of 1988. 25.2 Drug and /or Alcohol Treatment Discipline: Employees are prohibited from possessing or consuming alcohol or non - prescription drugs while on the job. Any Employee who reports to work incapacitated or whose performance is impaired through the use of alcohol or non- prescription drugs will be subject to disciplinary action. Leave: In instances where it is necessary, personal leave may be granted for an evaluation, treatment or rehabilitation on the same basis as is granted for ordinary health problems. Consideration will be given for use of leave of absence without pay as defined by the City's personnel policies. Page 45 of 51 Adopted 01/23/2013 65 01/01/2013 Assistance: The City has also made available access to an Employee Assistance Program (EAP), sponsored by CIGNA Behavioral Health Services. 25.3 Pre - Employment Drug and /or Alcohol Screening Applicability: The City has determined that a pre - employment drug and /or alcohol screen is necessary to determine fitness for all City positions. All offers of employment shall be made contingent upon successful completion of this screening. They shall be required of all candidates who are conditionally offered employment for a given job class. Confidentiality: The information obtained during the screening shall be treated in the same manner as for confidential medical records under the Minnesota Data Practices Act and HIPAA regulations. Exam: A licensed laboratory or medical facility designated by the City shall conduct the screening. The City shall pay the cost of the exam. The physician shall notify the City Administrator whether or not a candidate has successfully passed the screening with no evidence of illicit drugs or alcohol detected in samples provided. Notification of Results: The City Administrator shall inform the candidates of the results of their examination. If a candidate is rejected for employment based on the results, he or she shall be notified of this determination and may request further explanation from the testing facility. 26. EMPLOYEE RECOGNITION 26.1 Employee Action Committee Authority: The City of Centerville promotes an environment in which positive working relationships can be formed and fostered through social interaction and Employees can be recognized for their contributions. For these purposes, Employees are allowed to form an Employee Action Committee, with a minimum of three (3) and a maximum of five (5) members to be appointed by the City Administrator. Members of the Committee will elect officers and be responsible for structuring by -laws and operating rules for the Committee, which will be reviewed and approved by the City Administrator. Committee members are authorized to use up to one (1) hour of work time per month for Committee business. Employee Recognition and Appreciation: The City Council will designate an amount in its annual budget to be used by the Committee for Employee recognition and appreciation events. The Committee may consider selecting Employees for awards in areas such as longevity, teamwork, innovation, above and beyond, leadership, exceptional customer service, spirit, etc. Awards will consist of plaques or functional items such as clocks or pen /pencil sets and will be of nominal value. Meals served at award ceremonies will be of nominal value and will not include the purchase of alcoholic beverages. Page 46 of 51 Adopted 01/23/2013 66 M i O vi q) �; a� 'd a� U a� U � +� O ca p U U 'd v O y a� "� y U U O 1-4 +.•i L; 'T3 ° 4.' ��+ y vOi ' O +' c U •! 43 � T. a7 bA� O ^ U coq U a�i U 0 U y U s� S." s i D, O O" �' O D p. Gtr A "O U r A" p . by O .d � A U ,b + + a� U a O to O � � O �' U y vi � v Aa p U U p O � O ul O U cd O p w 0 o`er U o U v� °~ �-'G o - U Q ° �" ° a W R 1- I o `n N i..i bA� �w O� Ow p v^��� O �+ �' �� O N O cd O .d p �"' + O D, U 4-4 � +' '- p ��+p 5 ~ O Cfl U U �, yj , ,Q-+ � O •� Y) U U `� `� .a a�' 'C ` ca-, fit' D ``� ° O a � i cd v a� n 'd y 0 A. a� O O 0 p 0.) Aa Z 00- W O 0. p d 4- oa +� V �". Aa O p � ,a � � � O c� O O L: >, -0 v' 4 y i - �5 U �' � GO p t; .� 0 U a O .� � 8O +� U o 0 w N �O (W A, v W c a� °� M 4-P U cl Cd u, �o � O 'gl Z �+ v �1 �. L• O W + b U y C7 4 A � y A R U o m U ° U -11S a1 V �' a 9 cd 4� 0 O b 01/01/2013 Adopted by the City Council of the City of Centerville this _ day of December, 2011. Attest: Signed: City Administrator Mayor Page 48 of 51 Adopted 01/23/2013 68 01/01/2013 APPENDIX A HEALTH CARE SAVINGS PLAN All unrepresented City of Centerville employees (exempt and non - exempt) are eligible to participate in the Minnesota Post Employment Health Care Savings Plan (HCSP). This plan is established under Minnesota Statutes, Section 352.98 (Minn. Supp. 2001) and as outlined in the Minnesota State Retirement System's Trust and Plan Documents. All funds collected by the employer on the behalf of the employee will be deposited into the employee's post employment health care savings plan account. Employees will contribute to the Post Employment Health Care Savings Plan as described below: All employees with at least five years of service in the Public Employees Retirement Association (PERA) shall contribute the amount of their severance (unused PTO balance) that exceeds $2000 into the HCSP upon termination or retirement. All employees with at least five years of service in PERA and who are immediately eligible to receive a PERA pension shall contribute 100% of their severance (unused PTO balance) into the HCSP upon termination or retirement. This policy will take effect on January 1, 2010. Page 49 of 51 Adopted 01/23/2013 69 01/01/2013 ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING I, of the City of Name Position Centerville hereby acknowledge that I have received a copy of the City of Centerville Personnel Policies dated 20_ and have read and understand the information contained therein. Dated this day of , 20_. Signature Page 50 of 51 Adopted 01/23/2013 70 01/01/2013 City of Centerville Tuition Reimbursement Form Complete this section and receive approval prior to enrolling in this course. Employee Name: Job Title: Department: Class Name: *Attach course description Class Dates: to How does this class relate to your job? Estimated Tuition Cost: $ Name of School: Address of School: Are you working toward a degree? Yes No If yes, list degree Employee Signature: Date: Pre - Approval Signatures & Funding Source: City Administrator Signature: Date: Department Head Signature: Date: Account Coding: Reimbursement Request Section — Complete after class is finished. Date Class Completed: Final Grade: 'Attach copy of grade sheet — Employee must receive a passing grade (C or equivalent) in order to receive reimbursement. Actual Tuition Cost: ' Attach receipt for tuition Employee Signature: Date: City Administrator Signature: Date: Department Head Signature: Date: After the Reimbursement Request has been approved, send to the Finance Department with the original receipt and an expense report. Send a photocopy of completed Tuition Reimbursement Form to the City Administrator for inclusion in your personnel file. Page 51 of 51 Adopted 01/23/2013 71 CITY OF CENTERVILLE Res. #13 -0 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS ON 2013 STREET IMPROVEMENTS WHEREAS, pursuant to resolution of the City Council, the consulting engineer has prepared plans and specifications for the improvement of : 1. Center Street from Dupre Road to 20 Avenue, Sumac Court and Ivy Court by, reconstruction of base and street pavement, curb, storm sewer and related drainage improvements, and construction of utilities in advance of paving, and 2. Peterson Trail from Main Street to Fox Run, Fox Run from Peterson Trail westerly to its terminus in the cul -de -sac, Hayfield Road from Peterson Trail to Mill Road and all of Houle Circle, by removal and replacement of asphalt pavement and related drainage improvements. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1) Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2) The City Administrator shall prepare and cause to be inserted in the official paper and in the Construction Bulletin or Finance and Commerce, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published as required by law, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 a.m. on February 20, 2013, at which time they will be publicly opened in the council chambers of City Hall by the City Administrator and engineer, will then be tabulated, and will be considered by the council within 60 days of such opening. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 5% of the amount of such bid. Adopted by the Council this 23 day of January, 2013. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 72 r Stantec 2335 Highway 36 W — — — — SL Paul, MN 55113 �� � � � � Ph: 651-636-4600 Fax: 651 -636 -1311 LAKE " www.stanoec.can TIE" I Established 1857 ®ST""'E` I I 2013 STREET AND UTILITY g N� NM IMPROVEMENTS yy f SHEET INDEX G0.01 TIRE SHEET G0.02 LEGEND ` C0.01 HAUL ROUTES ® _ BID SITE C0.02 EXISTING CONDITIONS 01.01 TYPICAL SECTIONS I i CITY HAL C1.02 WATER SERVICE CONNECTIONS ' 1880 MA ST. C1.03 LIFT STATION GRADING 02.01 -C2.02 TEMPORARY EROSION AND SEDIMENT CONTROL PLAN C3.01 RAIN GARDEN GRADING PLANS C4.01 -C4.03 WATERMAIN IMPROVEMENTS C5.01 STORM SEWER IMPROVEMENTS Q w II mn C6.01 -06.05 STREET IMPROVEMENTS W 1 I I I 07.01 -C7.22 STREET CROSS SECTIONS O > —� -- -- — -- I — -- 08.01 -C8.06 DETAILS W 0 _ 1 r THIS PLAN SET CONTAINS 47 SHEETS Z 1 H uj - ~ y J �LU F j ZQ F o w tu U .4 w p p ALLLH 2013 CITY OFFICIALS THOMAS WILHARBER MAYOR BEN FEHRENBACHER COUNCIL STEVE KING COUNCIL - N D. LOVE COUNCIL ° $ JEFF PARR COUNCIL No.aEVaron DATE cc aaaa 01=13 " ____ PAUL PALZER PUBLIC WORKS �� x om DIRECTOR DALLAS LARSON ADMINISTRATOR 0 500 1000 rn �"'•°'^ Scale in feet a CITY F L ES SU0.VEY PR 9 OPANTi iHA / 9Ti m MIGN® MRS VICINITY MAP A N� PROJECT LOCATIONS Ma]. No. 193wim SH@T Nll,�t G0.01 EXISTING TOPOGRAPHIC SYMB SURVEY SYMBOLS EXISTING TOPOGRAP LINES GRADING INFORMATIO Cr STORM SEWER APRON am'G,"' cry PEDESTAL CAN AERIAL CONTROL POINT - $ BASKETBALL POST © PEDESTAL COMMUNICATIONS O BACKSIGHT CONTROL POINT" O RETAINING WALL _ _ _ _ 95� - ' EXISTING CONTOUR MINOR BARRICADE PERMANENT P`v POST INDICATOR VALVE � _ x _ x x x -- x FENCE - BARBED WIRE \ 9 5p EXISTING CONTOUR MAJOR c j/0 O GPS CONTROL POINT ° FENCE -CHAIN LINK � 9 5 �� PROPOSED CONTOUR MINOR(rt� /�� sta sEO BENCH c POLE - COMMUNICATIONS �u.i O JUDICIAL LAND MONUMENT FENCE - DECORATIVE / �` ��� PROPOSED CONTOUR MAJOR FENCE - STOCKADE ............ _ 9.. ..... PROPOSED GRADING LIMITS / SLOPE LIMITS ® BOOSTER STATION ;e POLE -GUY T MONUMENT COMPUTED - 0- --c O' FENCE - WOOD x 953.53 x STA:5 +67.19 PROPOSED SPOT ELEVATION Y 2335 Highway 36 W • to BUILDING LOWEST OPENING POLE -LIGHT * ' FENCE - ELECTRIC 980'87 MONUMENT IRON FOUND St Paul, MN 55113 GUARD RAIL 1:4 RISE:RUN (SLOPE) Ph: 651-636-4600 BURIAL CONTROL MONUMENT POLE -POWER 0 MONUMENT IRON SET �_1��� lu��A J TREE LINE Fa:c 651 -636 -1311 �;( - - - - -- WETLAND N O BUSH DECIDUOUS POLE- UTIL.TTY El RESECTED POINT w ABBREVIATIONS ® STANTEC 2012 D CATCH BASIN BEEHIVE POLE - UTILITY SERVICE Al ROW MONUMENT SURVEY LINES • AD ALGEBRAIC DIFFERENCE CURB BOX • POST P '' ROW MARKER POST ao�r BV BUTTERFLY VALVE C] PROPANE TANK • BOUNDARY o CATCH BASIN ,.. O SECTION CORNER CENTERLINE BVCE BEGIN VERTICAL CURVE ELEVATION � a G COLUMN [1 PICNIC TABLE TRAVERSE CONTROL POINT EXLS MG EASEMENT LINE BVCS BEGIN VERTICAL CURVE STATION g ------------------------------ - - - - - - - - - - - - - - - - - PROPOSED EASEMENT LINE CENTER LINE c E M ccrt CONTROL BOX SIGNAL O SAMPLING WELL O BENCH MARK LOCATION FLOOD PLAIN BOUNDARY CL CLASS '� =E LL CMP CORRUGATED METAL PIPE CLEAN OUT (SEWER) as ROCK - - - - - - - - - EXISTING LOT LINE C.O. CHANGE ORDER 4 0 t; PROPOSE TO POGRAPHIC SYMBOLS PROPOSED LOT LINE _ • cL CULVERT END 1] RR SIGNAL CONTROL BOX - - - - - - EXISTING RIGHT- OF-WAY DIP DUCTILE IRON PIPE v m $ o �. O BOLLARD ELIELEV ELEVATION r � g DRINKING FOUNTAIN PROPOSED RIGHT -OF -WAY c� RR CROSSING GATE EOF EMERGENCY OVERFLOW SETBACK LINE • SANITARY CLEANOUT - - - - - - - - - ~ ENERGY DISSIPATER o� RR SIGNAL EVCE END VERTICAL CURVE ELEVATION - - _ - _ - - - - o L" SECTION LOVE MANHOLE _ - _ - - - - _ _ QUARTER BECKON LINE EVCS END VERTICAL CURVE STATION F;� FLAG POLE -G -PEG REGULATION STATION GAS EX EXISTING SANITARY OR STORM LIFT STATION SIXTEENTH SECTION LINE FES FLARED END SECTION FUEL PUMP SATELLITE DISH ® STORM SEWER BEEHIVE CATCH BASIN F/F FACE TO FACE EXISTING UTILITY L INE S FM FORCE MAIN F GUY WIRE SEPTIC TANK 0 STORM SEWER CATCH BASIN F.O. FIELD ORDER O GRILL x SEPTIC VENT - Frt FN FH FORCE MAIN GV GATE VALVE HANDICAP SPACE SEPTIC DRAIN FOLD 10-- STORM SEWER FLARED END SECTION - > SANITARY SEWER HP HIGH POINT - - - - - >- - >- - - > -- SANITARY SERVICE HVJL HIGH WATER LEVEL O HANDHOLE SIGN STORM SEWER OUTLET STRUCTURE Z - -- - - - STORM SEWER INV INVERT v FIRE HYDRANT SOIL BORING STORM SEWER OVERFLOW STRUCTURE -- WATER MAIN K CURVE COEFFICIENT Q LLl - -- - -- - - WATER SERVICE LP LOW POINT O W • Q HYDRANT PVMNT MARKER (REFLECTOR) a c P:: __ STAND PIPE GAS CURB BOX MH MANHOLE (SANITARY) 0 d CUTS NOT TO SCALE W Lu d HYDRANT VALVE ', SPIGOT WATER + FIRE HYDRANT PROPOSED UTILITY LINES NWL NORMAL WATER LEVEL Z E Q D INLET (SMALL DIA.) o ► WATER REDUCER PC POINT OF CURVE z d SPRINKLER HEAD FM FM FM FORCE MAIN ED IJ H VALVE —>—>—>—>— SANITARYSEWER PCC COMPOUND CURVE F O LIFT SPRINKLER VALVE BOX PI POINT OF INTERSECTION '" w SAN ITARY SERVICE w S w L7 RIP RAP R PROPERTY LINE J Ct Lu LIFT STATION DRY WELL R AMP � STORM SEWER DRAINTILE STORM SEWER PPVC PERFORATED POLYVINYL CHLORIDE PIPE H Z 0 O LIFT STATION WET WELL a G - IEa SERVICE -GAS POINT ON LINE DRAINAGE FLOW L I 1 I WATER MAW PRC POINT OF REVERSE CURVE Q Q PT POINT OF TANGENT LIGHT YARD • , GEP SERVICE- SANITARY SEWER POINT ON LINE PEDESTRIAN RAMP -t- - -t -t- - t -t -t- WATER SERVICE W V > — PIPE CASING PVC POLYVINYL CHLORIDE PIPE LU LOOP DETECTOR • ST SEr SERVICE -STORM SEWER POINT ON LINE PVI POINT OF VERTICAL INTERSECTION Z R RADIUS niaa MAIL BOX s m�Fr' SERVICE -WATER POINT ON LINE FUTURE UTILITY LI NE S RCP REINFORCED CONCRETE PIPE U 4 MAIL RELAY BOX TELEPHONE BOOTH R/W RIGHT -OF -WAY N EXISTING PRIVATE UTILITY LINES FORCE MAIN SS STORM SEWER STRUCTURE J MANHOLE -AIR RELEASE t� TRANSMISSION TOWER ELECTRIC — Cri -D cri -D cry -D CABLE N QUALITY LEVEL D SANITARY SEWER STA STATION __- _- - - ;, _ __ _ > - -_ -_ f MANHOLE -HEAT — Cry -c cry -c CTwc — CABLE N QUALITY LEVEL C < _. _ SANITARY SERVICE TCE TEMPORARY CONSTRUCTION EASEMENT LRJ TEST PIT LOC Cr/ 8 cry -B crv-8 — CABLE TV QUALITY LEVEL B ... .. _ -- -- -- -- _ _ -- - - -- -- _. -- - -- STORM SEWER DRAINTILE TNH TOP NUT HYDRANT Q MANHOLE -GAS P +r cry -A cry -A Cri -A — CABLE TV QUALITY LEVEL _ __. _ , STORM SEWER TYP TYPICAL C � TRANSFORMER POWER Q 7 _ _ -- > D -- - 7 � - -- EO MANHOLE - POWER TREE DEAD — FO - FO -D FO -D — FIBER OPTIC QUALITY LEVEL D T ! .._. ; _ .. WATER MAIN VC VERTICAL CURVE w -c FO -C FO -C — FIBER OPTIC QUALITY LEVEL C — - — WATER SERVICE WM WATER MAW 5 MANHOLE - SANITARY SEWER — FO - FO -B FO -B FIBER OPTIC QUALITY LEVEL B PIPE CASING 'r- TREE-CONIFEROUS - '� ? ' - HATCH PATTERNS NO. REVISION DATE — FO - FO - FO -A — FIBER OPTIC QUALITY LEVEL A c Qs MANHOLE -STORM SEWER CC APPa. 011=13 CD TREE - DECIDUOUS E - E - E - POWER QUALITY LEVEL D em gr :ovlom © MAN HOLE - COMMUNICATIONS TREE -FRUIT E -c E - E - POWER QUALITY LEVEL CONCRETE CURB AND GU TTER Q MANHOLE- UNKNOWN E - E - E - POWER QUALITY LEVEL B � HEAVY DUTY BITUMINOUS F 77----7 SAND „ TRASH CAN E -a E - E - POWER QUALITY LEVEL A = _ _ _ = _ _ _ _ _ _ - _ _ _ = = EX t O MANHOLE -WATER G -D G -D G -D GAS QUALITY LEVEL D PROPOSED e� TRAFFIC SIGNAL G G - C G- GAS UALITY LEVEL C Q FUTURE - BITUMINOUS BEDROCK GQ METER POWER GAS VALVE GAS G -8 G -B G -8 GAS QUALITY LEVEL B DEMOLITION o • G ^I`-TER METER GAS Pa VALVE G -A G -A G - GAS QUALITY LEVEL A i S D� C -D C -D C -D COMMUNICATION QUALITY LEVEL D - A - a CONCRETE �i GROUND PN ORDINARY HIGH WATERMARK •G -VEPIT VENT GAS a. ! o c -C C-C C - COMMUNICATION QUALITY LEVEL C corIT� OUTLET CONTROL STRUCTURE P WATER REDUCER C -B C6 C -B COMMUNICATION QUALITY LEVEL B D GN® mn PARKING METER WETLAND C -A c -A c -A COMMUNICATION QUALITY LEVEL GRAVEL mn a OHP OHP OHP — OVERHEAD POWER PRQI. ND. 193801 %D PEDESTRIAN PUSH BUTTON 9„ WELL- MONITORING OHC one OHC OVERHEAD COMMUNICATION N � NOS E❑ PEDESTAL POWER p WELL-WATER OHU OHU OHU OVERHEAD UTILITIES G0.02 > g�fa� 3 c 0n Io 31m 53111021 inVH ° rl 3tlnlYN915 ��. • tb V 'I l�r�/ 0 WMiNIW SlN3W3AO21dWI )unLLn GNV 133US £TOZ o uY NIMNMW d03Ltl1S3i1d SMV1311n30Nn / j V 8 ® �+ g U m t ® NOSNTEd6io amAwnaNn�03,WAe03Wd3UdVAA �JlOS3NNIW 31qI/�2�31N3D pp a N I/I R LL JSDM nO PMYJU1:8dS'NY SUIT 1VH1 MLLn33 Ae3n3H I 2 LL O I ao O Z M I at I � d S3>1 0NII 30 Al g I N � — 3iAlAt.k6fi - __ -- 3 131N30 30 .11l0 I _ -_ - - -I Q, i t 3 0 A 1 1 0 a �� � 1W. f — - V HIM r N_N_ ViJ �— ,—. i — ______________ �.TSir __ __________n__________ — — — . . 'N 3nN3A _�_ -_ I\ J 65 'ON OtlOtl ALNnOJ 1 . - ----- --- -- �--� i f 53W Nlh�1 7� � I ' I \•�� \ "/ 3A1lq Nvroe 3ARq Nome IN {I —� , I i I — NCkn31.3d i - -, I r - _J i nru W 3TRID 7M0 r - I i • O -- I _ J ' Taw i rnw Tvw � L as CLEAR ...... —®nan— mox R TER vd� k _______ ____ __ __ __ _ ___ rnon J — — 1 3 l - —: 3nlnnnoi J I 3n1AU31N3 TZ•ON'HYS'J El 3TIL1 � � \ I won 1 L \ IV �Q 1 no i I �� O V I A/ O ww� � ELI I \� a CU�OO8 ;1 Z \ i /) jZ � a F 5 10 ca u 8 6 -I(n z O 0 J jza 02 G a Lu uuJJ Oaa J =w LU z (D2: ' a z Ul .4 ry ri i WVOO :ZT :OT ETOZ/LTA 6 MP' TWJOZST08E61\6M0 \OYJ\OZST08E61\anP3e \8£61 \ :A 3 'o, , ,n E EZ 10 3Iw g m p �� adnlvN °IS SNOLLIONOJ 9NIISIX3 - Z SNVO 2131N3J o z M Q 1dnm:)vwns idnoo MI 133 8 2i31N3O NO HTW S.1N3W3AO'ddWI .l1l un 4Nd L3]*dlS £TOZ Zaj C) Lvis 341 4o I1 .Y M t ® NOb7AN31'B Aw� a I v m IW aw ' e ® g k U b1.OS3NNIW 311IA%d31N3� �� ry VI IXOMW'NOI VDUMd5'NV1d S61I..L*U UM AWMH I a I Ii I LA 0 0 � v 0 d g UJ a o UV > o - -- -- -- - -- - -- �3 _ - -------------------------- ----------- _ o (']AV H I OZ) tS HVS _ _Q _---- - - - - -- U, - - CONC o d — CRVL. •� Dvi/q ns I -- --------------- I I ' E �+ 00 0 Opft 00 +i +E j j ' 1 I• �I I I I vV I V BIT. I -� - -- -- - - -- - ; GRVL.1 ! p[ m m r. I u1� i m L . U I � I • ;LIB I 1 1 � I CONC.'` I I C V I I I I yl 1 \ \\ # ° 0� \ O �— s 1t e / 4^ r — ` err. r V� ( -D N I ; Lu W I Brr. T) �n V y r. NC. �,"--- - - -- - - a - V —j 4GB m I I r O BIT. � I 1�1 tu 00 1 I l I , I , 1 I I I ' � I I 1 Brr. Brr. I � I I iN N I I ONC s, N � _______ ___ ___ __________ ___ _____.- _____- _______________ Y V ' MI Idn(i 8 1 T J. WV ZT:bS6 ETOZ/ZT /T 6 MP'MOJOZSTOBE6T\ 6x10 \(IVO \OZSTOBE6T \eAR39 \BE61\:A i EXISTING CURB TO REMAIN WITH SPOT REPAIRS SURMOUNTABLE CONCRETE (SEE DETAIL RIGHT) CURB & GUTTER 30' 30' R suntK 125 17.5 17.5 12.5 i6' 16 12 " --I 1/2" R 2 1/2" R 2335 Highway 36 W DESIGN (GRADE 2 (TYP) (NP) S LOPE 3/4- PER 3'ti5 4" St. Paul, MN 55113 VARIES 0.025' /FT (iYP) VARIES Ph: 651-636-4600 6" 6 6 3/4" Fax: 651-636-1311 Al' DRAIN TILE (TYP) 1 - 1/2" www.stantec.com TRENCHED IN 24 2012 r1/2"- RING COURSE MIXTURE, LVWE35030B 1.5" BITUMINOUS WEAR(2341) ARING COURSE MIXTURE, LVNW35030B 2" BITUMINOUS BASE (2331) 1 - 2" VIRGIN CLASS 5 AGGREGATE AS NECESSARY TO RE- ESTABLISH CROWN AND GRADE 9" CLASS 5 GRAVEL (100% CRUSHED LIME) < EXISTING GRAVEL BASE TO REMAIN (THICKNESS VARIES) 3 4 A PROPOSED TYPICAL SECTION EXISTING TYPICAL SECTION EXISTING CURB DETAIL ._fi � t; HOULE CIRCLE, HAYFIELD ROAD, FOX RUN, HOULE CIRCLE, HAYFIELD ROAD, FOX RUN, HOULE CIRCLE, HAYFIELD ROAD, FOX RUN, q � S PETERSON TRAIL PETERSON TRAIL PETERSON TRAIL F m m SUMOUNTABLE CONCRETE P.E. 10, 30' 30' l e 10 P.E. CB & GUTTER 13.5 16.5 16.5 13.5 [ 17 1 T 17.5 DESIGN tLGRADE VARIES 0.025' 1.0' .33' (T` R) N VARIES Z 4" DRAIN TILE l i Q W 6618 CURB AND A4 p ; 10 Q j GUTTER v On Ce W a o _ 1 1/2 "- WEARING COURSE MD(TURE, LVWE350308 2" BITUMINOUS WEAR (2341) i ^ z O 2" -NON- WEARING COURSE MD(TURE, LVNW35030B 2" BITUMINOUS BASE (2331) ; 8" CLASS 5 AGGREGATE BASE 20" SELECT GRANULAR BORROW 9" CLASS 5 GRAVEL GEOTEXTILE FABRIC 17-11r 10 2" H N GEOTEXTILE FABRIC, TYPE V _1 ? J e PROPOSED TYPICAL SECTION EXISTING TYPICAL SECTION EXISTING CURB DETAIL > � a CENTER STREET, IVY COURT, SUMAC COURT CENTER STREET, IVY COURT, SUMAC COURT CENTER STREET, IVY COURT, SUMAC COURT Lu W Z LU N U m 0 r4 6" 1 Distance to variable 6" 1 Distance tort variable 1 /2 "r 1 /2 "r 3 "r 3 ° f i /2 "r L 1/2 "r slo N a . 13/4 ° PE g N iG 3/4N pe ft 7' r �. NO. REVISION DATE 0 Cc AM OIIZ 13 8" 18" 8 18° Sm ser xKro c i; s PROPOSED DRIVEWAY CURB DETAIL PROPOSED CURB DETAILL CENTER STREET, IVY COURT, SUMAC COURT CENTER STREET, IVY COURT, SUMAC COURT SURVEY PR o' DRAWN 7M1 /BH 0 DESIGNED MRS a APP MRS PRO]. ND. 19380140 SNEET NAM C1"01 Stang l r' l �� ` a - -1 2335 Highway 36 W \� P E St Paul, MN 55113 T /— .� —_ffi Ph: 651. 6364600 Fax 651. 636 -1311 ( ' ' � Ua�r ( n owe �J - I�L nw zmh* `. -_ -- _- - - - - -- w .Smno cxw � � � a sruarec zmi A L 1 n \ FVOC \ T) - - -� C_ / ,I -� — T_ , . C �jjj•. 111.1- t Lft =1 � / xquu _ 1 —p C.SA .I. LU a p n f _ Z o FJ 1 k Z� a W � �� �\ <S> QI u�� � - \ J - �= -- H Uj a LEGEND C — �.Ma w v _ '% ��_ fir% ` ��J �1� o Z( LOT TO BE OFFERED WATER SERVICE CONNECTION INTO HOME MAIN TO CURB STOP INCLUDED IN PROJECT /" % �� �� 'III r - "p i �i I 11 f Y \ I N LOT TO BE OFFERED WATER SERVICE CONNECTION INTO HOME -MAIN TO CURB STOP PREVIOUSLY INSTALLED 4 9 8 NOTES: C 1. WATER SERVICE CONNECTIONS INTO HOME TO BE INSTALLED AT THE DISCRETION C � �� one OF THE HOMEOWNER a 1 I I I i i m+ o1n313 — �— —_ BID SET )oq)0m 2. PAYMENT BY THE LINEAR FOOT TO BE MEASURED FROM THE CURB STOP TO THE HOMEOWNER'S CONNECTION POINT IN THE HOME. AN ADDITIONAL LUMP SUM PAYMENT WILL BE MADE FOR THE PLUMBED SERVICE CONNECTION INSIDE THE I HOME. —a �! 3. WATER SERVICE CONNECTIONS INTO THE HOME ON AREAS WHERE THE e — CONTRACTOR WILL BE INSTALLING THE SERVICE FROM THE MAIN TO THE CURB STOP SHOULD BE DIRECTIONALLY DRILLED IN THEIR ENTIRTIY. ) 4. THE CITY WILL NOT KNOW, PRIOR TO BID, HOW MANY HOMEOWNERS WILL OPT TO PR HAVE THEIR SERVICE TAKEN INTO THEIR HOMES. THE QUANI IES ON THE BID — o 0 FORM REFLECT A 50 OPT -IN RATE ON THE PROJECT AND A 25 OPT-IN RATE OFF aoo soo oRnwn ^ > G? . THE PROJECT. NO UNIT PRICE ADJUSTMENTS WILL BE MADE FOR VARIANCE ABOVE —�..� - __IL- �- L I 0E4GN® MRS OR BELOW THESE ESTIMATED Q UANITIES. \ - — — — tale in feet MRO� nPPROVm mm 5. SEE SPECIFICATIONS FOR MORE INFORMATION. PRW. No. 19380140 � i 1 \ slier xuMeet 01.02 nN .m -- cfrzrio afro Q g i i M z � � aun,"m 211tld32i 0N\1 JNIOV2iJ NOIIVJ 5 LJII Z SNVO ti31N3D o 12i1 33S IGIND O f ; ri . INM S1N3W3AO'ddWI kLrii -Ln (INd 13A £IOZ y �7 (� A m = "� {l1 tl1p53NNIW d03Lr15311 jD SMrI AIL iBQIfI �N r F ® 'S g V Ln ST 10 ® wm 3w A9 ` 0 N rM IOSINNIW DIIIA2GlN3D I L 1tlG9tltq •NaLrx�es SWi im"i hum Aamm1 g a 7$ ° s Z ° a �• w O u_ z �z Q � 0 v� O JlY� w �0 W o� 0 J w .,b z ww o�w � �?uaJ. Z ozz Fm� w 'w Oo �5cg¢9w u 9s z .. N M v vi .d \ uw ® ¢> o • w z 0 g } 1 • � \ / w9Z :LS :6EIOZ/ZI /T BMP'E OTCO MOK6T \6MU \GVD \OZSTOK61\PAPDe \K6I \ :A V:\ 1938 \active\ 193801520 \CAD \Dwq \393801S20C201.Owg 111712013 9:59:09AM r p C i 1 to M 3 IT! x r) p m R Dupre Rd. JNQ? { I I I SEE ABOVE ' Uj 1 l i 1 00 1 - _ i ! C� C , 1 -- ___________ _ ______ __ ___ (N Ivy Ct. Z 'ua ° BIT. 1 , I I I � 14 i II,� I i to ryr 905 IT j i i i vmi O y _. - - - -.1-777 - Z O = m M ----- --------L2. �--- -------- --- ------- 1 1 < >- -- -- i., ICI 1 o f I 'k �9�61 S ° a o 111 1_1 -- 6 Dos - 1 r Co Rd. 54 - a -- — — - --- o'`, A - � 1 1 1 - - -- ---- -------------------------------------------------- KIT - m - I � - - -- - -- i I' 1 ----------- --- -- N ' O yp g� 1 ^p0 - { ..- m 40 � o ° icy, - - r Sumac Ct. "AUD ; I z° :E �j n r ^ LlJ r1i o z -- --'" i . 7NO:Y � �r M SEE BELOW = o 0 a Er s Z s 0 0 I HEREBY CERTIFY THAT THIS MAN, SPECB3UTWN, ORASORT IA W CENTERVILLE MINNESOTA WAS THAT I A U BY ME OR UNDER MYDIRECT 5UPE0.VL90N p AND THAT i AM A DULY UCEN� ENGINEER , N $ ® / UNDERT/EIAWSOFTIESTATEOF MINNESOTA lY 2013 STREET AND UTILITY IMPROVEMENTS PRINT NAME: MAR" R. `TAn W Z Z O - CENTER STREET IVY COURT SUMAC COURT ° CENTER OAKS 2 - TEMPORARY EROSION CONTROL DATE: 01/23/l3 LIC. 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NO � V: \1938 \active \193001520 \CAD \Dwg \193801520C605.dvq 1/17/2013 10:20:52 AM ` f ` I � I I I I I I I I I I I I I I I I I f I I j � I I I I I I I I I I I lJ -- - - - - -- ------------------- - - - - -- 2 '00 3 1 3 +52 I / I D � >n I I I I I I I I I I I I I � I I I � I I I i I I 1 1 1 I 1 I 1 1 1 1 \ 1 1 c Ll o m r m O Z In A D trl G v O ca T \ 8 \ 1 1 I 1 1 I I 1 I I I I I I I �i 1► so 11 £ , I D , �o ----------------- - - - - -- — C) r r - - - - - - - -- _ _ 3+ (� �� 3+00 � r I - - -1 +00 - - - - - -- - -- 0 0 l 2+00 O \ `� — — — — — — — — — — — — — — — — — — — — \ / — 81 T _ `Ze3 I i N I I rt I fD I I rt I I I I i I I I I I I I I I I I I I I I � I I I � I I i I I NEREBY CERTIFY TINT T105 MAN, SPE�IGTDT{ ORP@OM1T N T y (A y CENTERVILLE MINNESOTA AND THAT WM PRO AM YMEORUNDER MYDN&.T9 MiwL9 0* 0N N x AND THAT I AM A DULY LI�bID ENGINE9t -i UIDERTWE W50FTHESTATEOF MINNESOTA yI l�)I ® z 2013 STREET AND UTILITY IMPROVEMENTS M"NT"'"E " ° °K° sT "'� w z ` O INTERSECTION AND CUL DE SAC DETAIL CENTER OAKS 2 - STREET IMPROVEMENTS SIGNATURE: K r O y � DATE 02/231u uc. No. W V:\ 1938 \actlw\ 19380 1520\CAD \Dwg \393801520C70D.dwg 1/17/2013 10:33:01 AM ��pp ��pp a a �Op �p �p �p a �p �Op � �p a a p p a app iF �p tp �p a app N m O N A 01 m GD O I � I i c l - - -- - -- — - I i ! X14.33 }14.33 14.33'1 , I I, X08.03 , I 90 II 8.17 I I I I �OS.OQ 908.7 908. 908. _per-- + x ' 908. to - - -.. + + �, 1907.9 _ o I v 1907.4 o _ 1 i908.52 1 908 36 I � ' I I I I I I I I I o� 14.331 14.331 X4.33 90e.17 108.09 — + 7 -} + _I T + - — I I i I I I 11 � 1 1 -` + + + I i�_ h I I i II I i i I it I I I I I I i I , �P O1 OD O N ON GO O N A O� �A T m O N la T O O N d m ? 01 00 O N A Of OD O N N 0 N � a �pp u G �pp o p p D o o n p a g p p p p N o o n D o a a m p p p p p p o M o 0 I I I I I i i 1 I I 1 -14.331 -14 84 .33 14.33 ! 907. 907.68!, 9Q7.52! I I I I 907. I 190 7.A - I� I ` u^'i 1907 08.04 0 - �7. o I I _ 908.3 m 19083 D n 187 -- + } 1 4.33 14.33 14.33 14.33 9p7.9 907.84 907.681 j 997.521 + 1 �. —I— 11 .._ - -_. —_ — ! - —.. -- N I I I I I I I I ! I 1 �p ��pp �p ttpp ��pp tpp tp ��pp ��pp 01 M O N A O W O N .A O1 O .A O1 00 O N A O 0 O N N C' 00 O� O) O N A 01 DO O N .A O� w ? O� O O N ? O W O N 01 0 9 SL d � � m ° 5 5 N r O O I H&MY CERTIFY TINT TWS PIAN, SP83FWA W OR R80Kf y T y W R CENTERVILLE MINNESOTA WAS PREPAR AM A DA OR UNDER MY ONECTS PH w30N % 7 AND THAT I AM A F U S ENGINEER 8 / IlN0Ei7HE TAWS OF THE SPATE OF MINNESOTA n V 2013 STREET AND UTILITY IMPROVEMENTS vwxr NAME MARK R CTAT7 Q z O CENTER STREET CROSS SECTIONS STA. 0+25 - 1+75 � G "" T0RE w 0 4;°i x DATE 01/23/17 11C. NO. 7 V:\ 1938 \active\ 193801520\ CAD \Dwg \193801520C700.Oxp 1/17/2013 10:33:35 AM t � • f 00 � �Wp O O a a g N �O 40 tD O � �Op o o A 01 OD � � � O A Ot 00 O N A O 0 O N � 01 01 OJ O N A 01 W O N A OI � OI 00 O N O N A 01 I -19.33 -14.33 F, 14133 907.35 I I 907.19 ! I I I 907.03 j ' i T' - - .0 ! m I 907. N 907. -I'- N '907.3 ( N 907. -IIµ -1 - - -! a - -- '� 907.1 j �90 y 9o7ss - I��� 907.9 f�l I � I I I 14133 14.33 14.33 ! 14.33 j 90v.35 - I 907 -24 907.19 9071.03 I � I I I : , I I i i I I I II I �I III + + + I � I i I I ! I I I I I I' IM 0D I � �p �p �Op g O .. �P 01 OW O N A Ot 0�0 O N A T OI � O N � 01 O�D O N A OI A 01 W O N � O 0�0 O N .A 01 A 01 00 O N A OI N A Of i � GO 0 0 0 o N A m �A 01 O O N 01 00 O N A 01 ! i I ! I I I: I !-14.33 I i -14.33 l 906.70 I 906.54 906187 0 00 O N ON 00 O N p 01 f I 90 507 _I � 1907.1 1- W 907 Q 1 � 907.9 u `� 907.5 - II I 907.06 � 906 �0 _ n I I I ! I I ! + �I + -_ -- o i- ° 14 �3 ° I 14.3 I 14.33 114.33 90687 I j 906'/9 906.70 �, 9 6 I �p ��pp a a app �p �p �p a �Op �p �p �p �p � t A 01 O O N A 01 0 O N 01 A 01 CO O N A T 0 01 m 0 I O N i. A 01 W O N 01 W O N A O+ Of O N 01 O�D O N 01 0 O O O SF O � fD (p O S 0 N H O O R AEBY CENTERVILLE MINNESOTA INE AREDB Y ME OR 5 UNDER , P�9GTUY/a P60Rf ,c N py V I PR ANED B ME OR UNDER , R8MF S ON V ® y AND THAT I AM A F T ESTATE ENGIN NE 9 f / UNDER T1E lAW50F THE STATE OF MINNESOTA D ( C � r_ 2013 STREET AND UTILITY IMPROVEMENTS MDNT NAME MARK STATZ , w y 3 5 r Q CENTER STREET i �, pL�A11i olW O SIGNANRE __ i G r O �' O s CROSS SECTIONS STA. 2+00 - 3 +25 mrzvl3 c. a. " ° `' f DATE V:\ 1938 \active\ 193801520\ CAD \Dwg \193801520C70O.tlwg 1/17/2013 10:34:17 AM A 01 W p 1.J ? 01 Go N A I I i I ! I g I I 1 I I i I I O , m a �pp u p p S 8 8 a o to m �pp m �pp & 8 p p 8 8 0 0 0 A Ol 00 O N A O1 O O N ? 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I I I j I i I 1 1 I i I I I I ' °I I I I I I j I I I I I I I I I I I �e �R `° � ° p ' t 8 8 app 8 8 N y pj OD O N 01 !b O N A N A 01 W O N Ol 0' A Ol OD O N .If Ol w O N Q. Lt 0 SS R 5 N r O O I HEREBY CERTIFY THAT THIS PLAN, SPB3FWATION, OR REPORT l7 /A W WAS PREPARED BY ME OR UNDER MY DBBiT SUPERVISION ® F} L* w ° CENTERVILLE, MINNESOTA„, WSO�FTHE F�MWNES0T0. f� ® /yam! v 2013 STREET AND UTILITY IMPROVEMENTS PRINT NM E: MARK STAR n J, lQ a CENTER STREET w CROSS SECTIONS STA. 3 +43.72 4 +75 S ` G " RE G M pp D DATE; 01/23/13 LTC. NO. 7 17 w 3 L oN •]n viEw a1v0 g s i 3xuvN�a SZ +9 - 00 +S '` -LS SN0L AS SSOiIJ `c R a d- . A9&LS bGINID O r f v� BVW �3�M SlN3WBA021dWI kLniin aN`d 133211S £TOZ Q v NNtw ao Uvlsauaosmn3u3gmn ® 4 V y .. 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OD O N A 01 O�D O N � O1 O�D O N A OD O N A 01 0�0 O N •P 01 0�0 O N .P 0 9 0 w � N m ° 5 0 0 CENTERVILLE MINNESOTA INCERTIFY TNATsIG1TION DR REPORT W WAS PREPARED BY ME OR UNDER MY WWT 9A"WIMN W p AND DTRkT TNAT I AM A DULY LL0 KE ENGINEER {O p1 S / UN092TIE LAWS OF TIE STATE ATE NSED OF MINNESOTA }+ lY 2013 STREET AND UTll1lY IMPROVEMENTS PRINT N� MARK R. STATZ pp d+ 3 S VVV111 CENTER STREET SIGNATURE: 3 9, rn " CROSS SECTIONS STA. 7+75 8 +59.56 �j DATE: 03173113 VC. 12 NDIS SL +6 - SL +B'V1S SNOLL03S SS021J o O z M a li aunivN�ls � �� � 1332115 2131N30 41 '*M IWWd S1N3W3AO'ddWI ALnLLn (INV 133US £TOZ � � N M 1 MB NIW 0991 s31d VW 3u19R+n `dlOS3NNIW L 3��In2�31N3� g v 1N3N1' t UNY M L ® NOEIN6dM6 hogd 5'NVA'N N S iKl 4 A9 03eYd3tld S1M N o. LL 1e0d3ll1p'N011Y.1l�dk SeLL 1YN1 AdU1M3� Ae3tl3N I 2 O O N N S O d U A ~ V1 O O Of OI T OI O� O� O� OI m 0�0 w9; M 88% m m N O m m m Q� 01 OI O� O� � 88 m C�D G�0 tlD 0�0 O I I ! I I — ' - - -• - - -- -�� ` —: I -- - - -- — - - I ' '—I �I, ! 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STATZ w z < N w IVY COURT �,, N 4 N W ' ch V a g CROSS SECTIONS STA. 1 +75 - 2 +75 SIGNATURE O N G pATg 01/]3113 LA. N0. Dn ETTLLTTO 31V0 SZ +£ 00 +£ 'V-LS SNOLL73S SS0213 o g 00 V f 15-N �� SlN3W3AO'ddWI Ll1 iin GN`d 133aS £TOZ e M L ° �,� W iH A3ro a� �M ` -LOS3NNIW "3MIMD I N3D ®� v ® a n v .uiaeu w 1+w1v��s'nnd sw1 1VH1 wu� Ae�H t g 0 0 N LL � S O W 10 �N O I I I I F � I I $r I I I I I I i i I i I i I I -' - - - -I -i l + -- I— I + I I , I I i I i I i I I i I I i ! r r r r r I r r I I O I I I I II j i I I O I I ^ L 806 I I b 3 N I r I ,II i I I I I II ! 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ATION, OR R90Rf T y VI y n ® R CENTERVILLE MINNESOTA A DTHA PAREDBY LYLM DER MY WEER 1P6lV�JN ® F m m . AND TWIT 1 AM A DJLY L A T E ENGINEER 2 F / NNDBi THE UWS OF THE STATE OF MINNESOTA l�l1 C � PRINT NAME; MARK R STAR 3 2013 STREET AND UTILITY IMPROVEMENTS W z 3 N z SUMAC COURT sIGNATURe �.• 8 w r C) P p CROSS SECTIONS STA. 1 +25 - 2 +40.19 B DATE: OV23/13 DC. NO W 3AY0 s 'ON �n cz o 9 g E V-4 � o � 3 ` ` -Am"9rs 00 +£ OS +Z 'tl SNOLL�3S SS021� �t f w mow +u+TMe S-LN3W3AO'ddWI J mi-Ln GNV i-: ]US £i0Z OR ® � m r I N v B3 DYWYI YH +M/ dlOSDNNIW '3ITA% iNDD �. J C ® NOmATBdf6 L'>3M AW N30Nn NO 3W AB 03wvd3vd SYM Z a S N y LL .IAYABd MJ'A011Y�dS'NYk SINA 1VIt1 AiLLtl3� AB316V11 a O * N LL � S O O C O g I — 1 N O A � p N p O W N V � O 0 a pN 8 O N pp1 I I 01 O O� O� 01 01 O O�D O W O�D 01 01 O� 01 O� T N 0�0 0�0 O W p I � � I � I I I I I I I : I I I I I I I { I I I I I i I I j I I I — -- 0 0 —I I I I I I — _ - I i I 9� - S06'I $ i 9['506 °° 6r u I 9 506 ]-I —' -- —i - - -I b'9061 ry l I `J J 0'9061`" —'I -- - -.,�T— �'50�6 N i '506 �+ I _- f_ - - � I I - -- �. _ —J N � - -- I _i .,� i II _..__ -_. - N — - — _ .. -__• I — _— i . � —: - -1 � I N �� I ~ i L 1 i I I I I I I I I i t I i I I I I I I II I I I I I I i I I I II I I I � SIB I I I I I I co I � WVBT :OE:OT ETOZ /LT /T 5aP' 0UD MTOBE6T\ 6MO\ml7\OZSTO9E61\QA43e\8E6T \ :A V:\1938\active\193801520\CAD\Dwg\19380152OC700.dwvg 111712013 10:31. ti it I II I °� I I O O 905. W 9 6�.3 + o 1 + 0 WAS P JHEBYCERn TNATTHSPLANSPEOPWATICKORRIPORT RE REPARED BY ME OR UNDER MY 7 "MISION CENTERVILLE, MINNESOTA AND THAT I AM A �y LUB� EN6 UNDERTHELAMOFTFESTATEOF MINNESOTA. c - h 2013 STREET AND UTILITY IMPROVEMENTS pRUfr NAME, MARK R, STATZ z SUMAC COURT oo� 'A* NJ CROSS SECTIONS STA. 3+25 SIGNATURE 'A* DATE _ 01123113 uc. NO, NOTES: DROP LID 1. Shape of back of buttress BUTTRESS DIMENSIONS CL R Mueller No H -10361 may ve as long as poured PIPE 22 30 221/2° BEND 45° BEND 90° BEND S1 I against firm undisturbed ' Bibby-Ste-Croix No. B -5160 over top of wat r l e n quired .5 Mirdmu earth. Bl Di 82 D2 83 D3 2. Dimension C1,C2,C3 should 6" 1' -5" 1' -5" 1' -5" 1' -5" 2' -1" 1'-6" Variable (See Plan) be large enough to male 8" V -5" V -5" 2' -1" V-6" 2'-8" 2' -0" Grade than 45 °. al or larger 12" 1' -10" 1' -10" 3' 4" 2' -0" 4' 9" 2' 6" 16" 3' -0" 2' -0" 3' -10" 3' -0" 6' -2" 3'f" Curb Stop and Box 2335 Highway W 3. Dimension A1,A2,A3 should &/Tr Wire SL Paul, MN 55113 as TOP Adjust top hi 1/2" below be as large possible 20" 3'-6" 2'-8" 5'E' 3'4" 8'-4" 4' -0" Access acer Top or equal. Tyler No. 6860 26" grade. Box to be set to Ph: 651. 6364600 without interfering with 24" 4' 4" 3' -0" 6' -10" 3' -10" 9' 8" 5' -0" w /stationary extension rod Mueller No. H -10361 26" provide 12" of adjusbrwnt Fax: 651 -636 -1311 MI bolls. 30" 9' -3" 6' -0" 1T -0" 6' -0" by 4. �= 45° Minimum. Bib SteCrobt No. V8502 27" 5. Place polyethylene between www.sanw -Com Hydrard concrete i pipe Water Service Tyler No. 6860 ®STANTEC 2012 Mueller No. H -10357 as specified 9 -See note 4 c EXTENSION NNo. 59 18" e valve box, screw type, & -0 -See rate 4 c ss o. 3 piece " , 5 1/4 shaft, size 5 58 14" Gat To a a pl No. 60 24" G box, T-6" a tended, Connect t tracer m a � Corporation Stop Mueller No. 58 14" #6 round base Ct c No. 59 20" A > Bibbbyy- Ste Cron r+ VvME hydrelft V8520 No. 57 9" Extension Rod g _ • "' VB521 No. 58 14" x "9 A V8522 No. 59 20" V8523 No. 60 26" Backfllto Water Main Curved Segmental 1/4" Steel Gate Valve Extension be tamped Manhole Bock Adaptor w /Protective c and 3 4' `G A Existing coating as manufactured f 1 Cubic Yard min. °> Sewer Service TDB OM No. 6860 65" by Adaptor, Inc. or equal. Connect trams n 1-1/2" washed g f 3 h B PUN u BENDS Mueller No. H- 10361 65" wire to main rock. Cover with PLAN polyethylene. K m s Bibby- Ste -Croix No. VB516 60" 8 EbSta Support for Corporation tTdoer WIR 7 4'x4" Vertical Varia 3' Mi -See note 4 Sanitary Sewer and Gooseneck Shall Consist block of a Minimum 0.5 C.Y. of Aggregate Equal to MN/DOT BASE DID "x4" Thrust block 3149.281 Throughy CONCRETE SHALL BE c A Compacted 8" Concrete Block IN CONTACT WITH o A THIS QUADRANT OF PIPE BEDDING MATERIAL UNDISTURBED EARTH Tie all joints with CONCH N A —A PLAN 22 1/2' BENDS 8" Conc. block Megalugs (4 req.) CONCRETE THRUST BLOCKING TYPICAL SERVICE TYPICAL GATE VALVE INSTALLATION HYDRANT WITH GATE VALVE INSTALLATION Q O > PIPE BEDDING GRANULAR BORROW MnDOT SPEC W d PIPE BEDDING GRANULAR BORROW MnDOT SPEC 3149.281 MOD IS CONSIDERED INCIDENTAL 3149.281 MOD IS CONSIDERED INQDENTAL IMPROVED PIPE FOUNDATION COARSE FILLER DROP LID rZ� AGGREGATE MnDOT SPEC 3149.2H MOD. PAID 6" PAY TYLER N0. 6850 OR 6860 L DEPTH INCREMENTS AS DIRECTED BY THE ENGINEER DESIGN OR EXISTING GRADE O MUELLER NO. H -10361 7.5' MINIMUM COVER REQUIRED BIBBY-STE-CROIX N0. B -5160 OVERTOP OF WATER MAIN. Compacted Back ill 6" I Compacted Back ill J = O _ J z D . la 12" 2000# Concrete a B ~ F * Granular Borrow 0 la LOAD FACTOR 2.3 a GRADE � Q to Dia * *+ MnDOT Spec. "Dia" Deennoottes outside MINIMUM SAND FILL F 3149.2B1Mod. Dia +12 "Min. dianreterofppe CLA$$ A _ _____________________ 3 "MINIMUM i U.1 w Concrete back ill to 0.5 _ 6" of outs _ _ _ _= Y STYROFDAM TOP ADJUST TOP TO 1/2" F outside diameter with SAND FILL INSULATION TYLER NO 6850 26" BELOW GRADE. BOX TO BE Z • RIGID INSULATION MUELLER NO. H - 10361 26" SET TO PROVIDE 12" OF . F— * =12 *** * shaped bedding w BIBBY NO. VB502 27" ADJUSTMENT. ra Den e; outside 12 " 4wmeter pipe Dia ' Compacted Baddill TYLER NO. 6850 N O.SDia EXTENSION MUELLER N0. H -10357 Coarse Filter Aggregate TYLER NO. 58 14" BIBBY- STE- CROD(B -5001 PIPE FOUNDATION &BEDDING IN GOOD SOILS Da/4 but MnDOT Spec. 3149.2H Mod. VARIES NO. 59 18" GATE VALVE BOX, SCREW not less than 6" IMPROVED PIPE FOUNDATION COARSE FILLER LOAD FACTOR 1.9 NO. 60 24" TYPE, 3 PIECE, 5 1/4" SHAFT, AGGREGATE MnDOT SPEC. 3149.2H MOD. PAID 6" PAY a" D outside Cam$$ B NO. 59 20" NOTE: PIPE SHALL BE CENTERED UNDER INSULATION UNLESS OTHERWISE MUELLER NO. 58 14" SIZE G BOX, T -6" EXTENDED. In. DEPTH INCREMENTS AS DIRECTED BY THE ENGINEER Dla+12" M q snot pry dlame<er of Hand shaped from angular SPECIFIED. bedding material BIBBY-STE-CROIX COVER OVER PIPE - A WIDTH OF INSULATING BOARD - B VB520 NO. 57 9" $ Co acI d 2' 11' VB521 NO. 58 14" 01 5" Bd V6522 N0. 59 20" o B RFLY VALVE 12" OR N 11TTE V 60 2 " ( _ 3' g 8523 N0. 6 ular Bo n� Gran now no. xEVSroN D D la Coin cted Baddill MnDOTS LARGER) DRESSER 450, PRATT S pec. BOTTOM o « APFR. 01 =0 ������ 4' 7' KENNED n Dia * 3149.281 Mod. i GROUNDHOG, KENNED , OR LOAD FACTOR 1.5 TYLER N0. 6850 65" "Dla "Denote @outside CLA$$ C -1 S S MUELLER NO. H-10361 65" EQUAL BID SET xxt"ON Improved Pipe Coarse Riter Dia +12" Min. diameter Doff p Foundation Hand shaped from fimn BffiBY- STELRODWO. VB516 60" Aggr. MnDot 6' 3' IncP — Spec. 3149.2H Mod. undisturbed PROVIDE CONDUCTIVITY STRAP . (TYP.). MINIMUM 1/16"X3/4" WIDE FLAT COPPER STRIP. END VIEW q enot Dia Badd�ll Dia +12" Min. diar of q� outside pe o Dia/4 but oV Coarse Filter Aggregate 8" CONC. BLOCK wRVEr a+ PIPE FOUNDATION &BEDDING IN BAD SOILS not less than 6� MnDOT Spec. 3149.2H Mod. LOAD FACTOR 1.5 D ia" Den otes outside CLASS C - 2 °"'"" r �, o Dia +12" Min. diameter o pipe DESIGNED runs Hand a bedding material angular MRS j PROD. N0. 1938015X) IMPROVED FOUNDATION TYPICAL BUTTERFLY BEDDING METHODS FOR RCP OR DIP INSULATION DETAIL C8.01 VALVE INSTALLATION Neenah R3067V catch basin Precast invert should be 1/2 3' -0" frame and grate. Shall be furnished with curb inlet box diameter of pipe and benches doped and 3" dia. front face and s tmtK 2" toward Invert NOTE: amine Grate Shown 24 "x36" slab opening for casting O 4" maximum opening. D as specified. OO Concrete adjustment rings. Min. of 4 ", max of 8 ", Dimension from hack of curb �O adhered to the structure, to center of 2335 Highway 36 W Manhole steps shah t placed mortar. Infra - shield seal then 4' Dia. MH - 9 in from Back of Curb by St Paul, MN 55113 5' Dia. MH - 3" in from Back of Curb around ' . " Back wrapped s Fax: 651 -636 -1311 so that offset hole in top N Ph: 651.6361600 6 Dia MH - 3 behind Bs of Curb shaft be slab is facing downstream. the entire system as Direction of Fknv 8' DW. MH - 15 behind behind Back of Curb specified. No block structures are allowed. rivrw staNtec.cam Casting and adjustment ® STANTEC 2012 Casting and adjustment rings as specified PLAN rings as specified. No block structures are allowed. PLAN • Catch basin structure with top slab or 2'x 3' box 66 o st enffo�rced c gate slab. Grate to be 2" below gutter _ f�6�a. mantale, an� prey 6" Precast Reinforced Concrete Manhole grade. 10' transition each 10 slab is required. Neenah R1642B manhole frame < Slab with *4 Bars at 5" o.c. Each Way Casting and adjustment side of catch basin. and cover. Shall be furnished k 4 and 2-#4 Bars at all Sides of Opening. rings as specified. Varies Top of barrel section under top slab _ For 6' dia. manhole an 8" precast 12 " -16" to nave Bat top edge sealed with with 2 concealed pick holes and slab is required. 2 beads of Ramnek Or equal. ° o °o °o °o o °o stamped "SANITARY SEWER" or � o o ° o ° o °O O ° o ° ° o ° o All joints in manhole to have o° °0 0 0 °0 "STORM SEWER ". o Top of barrel section below top slab fs flat top edge sealed with Varies 0' ring rubtxa• gaskets. to have 2 beads la Ramnek or equal. 4 -0 yp. Precast concrete section °00000 ° Concrete adjustment rings. g Va Manhole steps, , Neenah R19813 2" " 12 ries 4 x 36 27^ or acrd, 16on center. Precast Doghouses shall be routed on both Min. of 4 ", max. of 8 ". E 6 Y equal, — 5" the outside and ins' gg Set bottom ring ° xde. rg in mortar Doghouses shall be 5 " > and glue remaining rings s 5" Varies All 'Dints in manhole to have grouted on both the O 3" Grout Manhole steps Neenah R198U or " with approved sealant nsde • 8a 2 0 ring rubtN gaskets and outside. � 4" equal, 15" o.c., Aluminum steps Infi - shield seal or equal g ' 4"-0" Typ e shall be cut out flush approved. then shall be wrapped _; a TT ZdO wd Pip inside face of wall. 4 g'� No block structures are alkmed. around system u No drain holes I 6" . O Doghouses must be grouted both inside and outside. �0 �� d mnimru sla rease thickness for 14' �6" Minimum slab thickness Is 6" for 14' each 4' of depth greater than 14', depth. tIncrease thickness 1" for every 4' and reinforce with 6 "x6" 10/10 mesh. SECTION of de b" x 6"re30/10 aann 14', and reinforce SECTION SECTION Manhole structure with Grout bottom top slab or cone section. STORM SEWER JUNCTION MANHOLE 2'X T CATCHBASIN WITHOUT SUMP CATCH BASIN MANHOLE CATCHBASIN AND MANHOLE ADJUSTMENT WITH REINFORCED TOP SLAB < w O o W a Z 2 : 4 Z f+Q t—r N_ RIPRAP J ? Q rJ� D zz A Za w w PLACEMENT DETAIL FOR CENTERVILLE HEIGHTS AREA W U ro � RB PIPE DETAIL 0 1 0 1/4 "0 Circular Hole or N Non -circular hole of similar capacity (typical) • < i , q ,� RIPRAP REQUIREMENTS 12" TO 24" 8 to 12 CY CI-3 PLAN NOTE 27 TO 33 1 , " " 4 to 20 CY CI-3 FILTER BLANKET REQUIRED 36" TO 48" 23 to 38 CY AND C UNDER RIP RAP OR 2 in (One cub 4 54" is yard is CY and ap proximat el y 2, C80 0 LAYERS OF 50OX MIRAFI N cubic apel801bs.) FABRIC OR EQUAL y0° COARSE FILTER AGGREGATE 3149.2H WRAPPED IN GEOTEXTIlE FABRIC 160° ai 2 , RIPRAP 4" perforated HOPE with geotactik! Mo. REVISION DATE wrap Mirafi 140s fitter sock or equal 4" cc APM 01/23 N PERFORATED POLYETHYLENE DRAINTILE PIPE WITH GEOTEXTILE WRAP MIRAFI 1406 SW SET )OV)O x FILTER SOCK OR EQUAL g Granular Filter MN o ( DOT 3601.281 1' SECTION A —A GeoteMe Hier Type N I RIPRAP Granular Fier (MNDOT 3601.281) s SECTION B — B Geotextile Filter - Type IV waver PR oanwri T W / M 0 OeAGN® MRS APPNOV® MPS 4" PERFORATED POLYETHYLENE DRAINTILE �� 193801520 RIPRAP AT OUTLETS WITH FILTER SOCK C8.02 EXPANSION JOINT IF EXIST. 3.0" - TYPE LV4 BITUMINOUS MATERULL LS CONCRETE WEARING COURSE (LVWE45030B) 6" CONCRETE PAVEMENT PAVE WEAR COURSE 4 CLASS 5 AGGREGATE BASE MATCH EXIST. MATERIAL (MATCH EXISTING THICKNESS, 6" MIN.) ° CLASS 5 AGGREGATE BASE Stan tac LIMITS TO BE DETERMINED (MATCH EXISTING THICKNESS, 6" MIN.) IN FIELD BY ENGINEER SUBGRADE PREPARATION SUBGRADE PREPARATION .. { :•:•: f8fSP17$ EDi,:i Hi h W 2335 wa 36 ............. ............. 1 MN 11 1 >w. . si ;•; y S7K.'..E€'j:'.: �:iY::it•.i•:i•:i•::•:iii•:i•.i J� i ,e. ` tir e :ice rt., Ph: 651-636-4600 - i.. vti. y' Y /` : s. TYPICAL SECTION •:•:� ::::......:::::::::::::�:� :::::::.:::::::: `zr C ON ' a TY PICAL VEMENT ICAL SECTION .:� k EXIST. PA •r• :.g • >'i • :••��:^�.. ''fix +i' Fax: 651- 636.1311 EXIST. AGG. BASE BITUMINOUS DRIVEWAY REPAIR CONCRETE DRIVEWAY REPAIR w .stantm= ® STANTEC 2012 ROPOSED WEAR COURSE, BASE COURSE AND AGGREGATE BASE EXTEND AGGREGATE BASE DRIVEWAY SECTION AS SHOWN NO SCALE DRIVEWAY 8618 CURB MILL 4' WIDE (SEE BELOW LEFT) lid S .S' m fW �C ra w GENERAL NOTES: w0� JP Pr1S� f 6 PAVE EAR COURSE 1. CONCRETE PANEL WIDTH SHALL NOT EXCEED 5 FEET WITHOUT AN r V b S 'WIDE M 5 4 EXPANSION JOINT qRQ BITUMINOUS PAVEMENT q� N CONCRETE PAVEMENT TO MIN. 4 2. CONTROL JOINTS IN CONCRETE CURB NOT TO EXCEED 10 FOOT TO MATCH BACK OF 9 MATCH BACK OF MILL 1- 1/2" DEEP o �r SPACING THROUGH DRIVEWAY. y Vq CONCRETE CURB AT THIS _,`Py yq� CONCRETE CURB AT THIS ,.,.,,.,.,„....,. ..,.....,.,.,..,. .,.,.,. H .., .,.,..,.. .,,..,. ,.,.,. 3 g A ` Q 3. CONCRETE DRIVEWAY TO BE ONE COURSE CONCRETE PAVEMENT _,cNP �Q POINT POINT ••"•� ••o- • • • •� • ••• 4. DRIVEWAY WIDTH TO MATCH EXISTING � _ :f' r: • l `• ! 'g ' �> 'i' 5. MINIMUM DISTANCE REPLACED FROM BACK OF CURB = S G� r 'ti t• ;• r , ; . x.y ..� "; r �; , p » • ` 6. CASTINGS REQUIRED ON ALL CURBSfOPS LOCATED IN DRIVEWAYS. �! ;v 5; c w;� °. t >1 ° s''j'b'; EX STREET SECTION BITUMINOUS DRIVEWAY ISOMETRIC CONCRETE DRIVEWAY ISOMETRIC . NO SCALE NO SCALE STRAIGHT LINE SAWCUT EX. BIT. FOR REMOVAL PROPOSED WEAR COURSE, BASE COURSE AND AGGREGATE BASE II I DRIVEWAY REPAIR MATCH EXISTING BITUMINUOUS SURFACING W O o SALVAGE EXISTING MAILBOX AND POST. IF THE EXISTING LLI d POST DOES NOT MEET HEIGHT OR STABILITY z REQUIREMENTS A NEW POST MUST BE FURNISHED BY z CONTRACTOR. �--� 1/2" a HEIGHT - 48 INCHES ABOVE STREET LEVEL 0 W HAVE BOX EXTEND AS FAR IN FRONT OF SUPPORT POST AS J p Z 1/8" MAXIMUM POSSIBLE. (THIS PREVENTS POSSIBLE SNOW PLOW DAMAGE). �.� Z Q Q N BOX MUST BE LOCATED 50 CARRIER CAN SERVE WITHOUT {� LEAVING VEHICLE. W W NOTES: W T MAILBOX SHOULD BE 6" BEHIND z 5/8" 18 " BACK OF CURB OR EDGE OF LJ,J AGGREGATE SHOULDER. V M ,-I ADDRESS DIMENSIONS AS PER U.S. POSTAL SERVICE N BOND BREAKERTAPE z 6" SEALANT MATERIAL f a 0 09 f 85 $ z �' H O �++ NO. REVISION DATE o<� = O O u APPFL 01/23/13 U 8ID SET 0 E ouov« OC O (D p N 7 d m O W W y y 0 SURVEY PR DRAM THA � BTI DESIGNED MRS a MPROV® MRS PRO]. ND. 1935035x1 BITUMINOUS JOINT SAW AND SEAL MAIL BOX INSTALLATION C8.03 STEEL FENCE POST (T- POST), MINIMUM T LONG, I. SPACING REQUIREMENTS DIRECTION OF .7raItr� 6' MAXIMUM SPACING. ATTACH FABRIC TO POSTS SURFACE FLOW NOTE: POINT 1 MUST BE A MINIMUM OF 6" HIGHER WITH MINIMUM 3 21P TIES THAN PONT 2 TO ENSURE ((50 LB. TENSILE) PER POST 1N TOP 8" OF FABRIC THAT WATER FLOWS OVER �C THE DIKE AND NOT AROUND 2335 Highway 36 W QV MONOFILAMENT GEOTBaILE NOTE: SPACING DISTANCES THE ENDS. St. Paul, MN 55113 � D 3886 -1 (MACHINE SLICED E o � WILL VARY, BUT ARE NOT Ph: 651- 636.4600 SO, POST NOTCHES TO EXCEED 100 FEET. Fax: 651 -636 -1311 TO FACE �- v Y yO M � �j� FROM FABRIC Q MACHINE SLICE www.staRtrs.c ROCK -6" MINIMUM DEPTH �OD10 8 "42" DEPTH (PLUS 6" FLAP) PONT 1 ®STANTEC 2012 II. SIZING REQUIREMENTS: 315, J25 O �O �O 00 n UP- GRADIENT SILT U (} FENCE AND J-HOOK 8 WASHED ROCK PER 0 ON OF SURFACE ROW ARE ONE CONTNUOUS LINE SPECIFICATIONS �O•M DIRECT[ ��- q tAINIM ®. 25 \ 2p�\ gg 2� .. \ POINT ° 18" MINIMUM CUT OFF BERM TO 24" MINIMUM _ x MINIMIZE RUNOFF FROM SITE .. .. POST EMBEDMENT START DOWN - GRADIENT ffi • • SILT FENCE LINE AS f .. CLOSE AS POSSIBLE TO m THE UP- GRADIENT J -HOOK s J15 - FOR CATCHMENT J25 - FOR CATCHMENT NOTES: AREA <0.25 ACRES AREA >0.25 ACRES 3 1. FILTER FABRIC SHALL BE PLACED UNDER ROCK TO STOP MUD MIGRATION NOTE: 8" BIOROLL PER MNDOT THROUGH ROCK. THE MACHINE SLICED METHOD (THE DETAIL) IS THE STANDARD SILT 2. ENTRANCE MUST BE MAINTAINED REGULARLY TO PREVENT SEDIMENTATION ON FENCE INSTALLATION METHOD. HEAVY -DUTY (ERO -1B) OR STANDARD >30 DEGREES DIRECTION OF Nom' 3889 TYPE 3 CATEGORY 3 EO.1C) SILT FENCE INSTALLATION METHODS SHOULD ONLY BE USED ]-HOOKS SHALL BE USED WHEN PUBLIC ROADWAYS. FUGITIVE ROCK OR WOOD CHIPS WILL BE REMOVED FROM ( R / SURFACE FLOW EROSION CONTROL ADJACENT ROADWAYS DAILY OR MORE FREQUENTLY AS NECESSARY. WHEN APPROVED OR DIRECTED BY THE CITY. �G THE SILT FENCE S INSTALLED AT BLANKET Op COMPACTION AN ANGLE OF 30 DEGREES OR AFTER "SLICING" IN THE FABRIC AND BEFORE INSTALLATION GREATER FROM PARALLEL TO THE OF STEEL POSTS, DRIVE INSTALLATION EQUIPMENT OVER THE CONTOURS. "SLICE" WHILE FABRIC S LAYING ON THE GROUND. THEN CONTOURS INSTALL STEEL POSTS AND PULL UP FABRIC TO ATTACH AT A UNIFORM HEIGHT. N ROCK CONSTRUCTION ENTRANCE SILTATION FENCE - MACHINE SLICED SILT FENCE BIOROLL SILT FENCE ¢ J -HOOK LU 0 w a z Ea � o F CURB & CUTTER S INSTALLED �9iysl PLAN w Q FORM INTO A 8618 TYPE AT CATCHBASIN. : ' Qy -J p + Z CATCHBASIN FRAME & Q N NEENAH R -3067 OR EQUAL F IO� WITH VANE GRATE / t .� 1d Z PROPOSEACaU. V Lb M N pN NOTE UMHBASIN TO BE DEPRESSED 2" BELOW DESIGN GUTTER LINE GRADE = DIRECTION OF SURFACE FLOW A 8-12' MINIMUM DEPTH 1112" WASHED k GRAVEL FILTER SURMOUNTABLE CONCRETE ISOMETRIC AGGREGATE ° CURB & GUTTER NO SCALE BASE 0 2 - #4 REBARS N0. REVISION DATE e EACH WAY o o a AM 01/23/73 e7u¢r vpwa 10' MN. TRANSITION 10' MIN . TRANSITION N CURB 2" s �� ..:yt^'=� �= ..•�y' STEEL 7 PLATE AGGREGATE DESIGN GUTTER LNE GRADE 2 _ #4 REBARS BACKFILL EACH WAY IN PLACE 9 FRAME & CASTING EACH A suRVEV q+ SECTION A- nta I BI+ NO SCALE 0.S[GN23) MR5 Appapy® MRS a PROD. ND. 193801570 SURMOUNTABLE CURB & GUTTER INLET PROTECTION ROCK FILTER FOR AT CATCH BASIN LOCATION CATCH BASIN DURING ROAD CONSTRUCTION C8.04 �z CONNECT TO 4" GRAIN TILE (CONNECT DIRECTLY INTO CONCRETE CURB _ _ SSTORM STRUCTURES WHERE � LINE SHOWN ON PLANS) 2335 Highway 36 W & GUTTER St Paul, MN 55113 v Ph: 651. 6364600 FINISH BOTH SIDES OF DEPRESS GUTTER 1/2" AT Fax: 651.636 -1311 CURB IN THIS AREA RAIN GARDEN INLET w .stanta.com -- — - - - -- — — — -- ®STANTEC 2012 II 4" PERFORATED HOPE WITH ^ RAIN GARDEN ''' GEOTEXTILE WRAP MIRAFI 140s / VARRI SHAPE I FILTER SOCK OR EQUAL 4" PLUG \ a g _ J �- --- _______ f ° 4" PLUG / 3 S� < ° DEPRESS TRM 1 4" TEE z • BELOW CURB CUT G TYPICAL RAIN GARDEN CURB CUT RAIN GARDEN DRAIN TILE (TYP.) VARIES PLANTING MEDIA (DEPTH =2.25' MIN.) W RAIN GARDENS WILL BE BUILT UNDER THE "CONSTRUCT RAIN GARDEN" ITEM ON A PER SQUARE FOOT BASIS AS SHOWN. DIMENSIONS WILL VARY WITH THIS MEDIA SHALL BE CONSTRUCTED AS RAIN GARDEN SHAPE. THIS WORK WILL INCLUDE: N O p BASED ON VOLUME: W DEPRESS 2" EXCAVATION OF THE BASIN 75% CLEAN SAND, FREE OF • SCARIFING THE SOIL BELOW CURB CUT Z Q DELETERIOUS MATERIAL • CONSTRUCTION AND PLACEMENT OF THE PLANTING MEDIA r Q MN /DOT 3127.28 FA -1 • DRAIN TILE 5 • PLACEMENT OF EROSION CONTROL BLANKET OR HYDROMULCH AND 25% ORGANIC LEAF COMPOST SEED MIX W Q MN /DOT 3890.8 GRADE 2 EXISTING GRADE • INSTALLATION OF THE LAWN EDGING J p Z • TEMPORARY SAND BAGS TO KEEP WATER IN GUTTER DURING SEED RESTORATION ESTABLISHMENT PERIOD Q N THIS MATERIAL SHALL MEET THE REQUIREMENTS OF VARIES 'f s' 0.67 Lu yrj �* MN /DOT 3876 SEED MIXTURE 270 W V SCARIFIED SOIL O . SCARIFY SOIL TO A DEPTH OF 12" PRIOR TO RAIN N GARDEN INSTALLATION. EROSION CONTROL BLANKET .. y . l OR HYDROMULCH W/ s c CURB &R . 7b"WrCh '" MNDOT 270 LAWN SEED �� W ui 4:1 '. o PLANTING MEDIA REVISION DATE N .. z .:. - — CC AMR 01/23/13 TURF REINFORCEMENT MAT PAID SEPARATELY. . N a u _ 3 'a S Q SEE PLAN VIEW OF RAIN GARDEN SURVEY MI DRAIN TILE ABOVE. DRA'NN TFM /m DESIGNED MRS a APPROVE) MRS a MRO3. N0. 193801520 TYPICAL RAIN GARDEN CROSS SECTION C8..05 NOTE: CONTRACTOR SHOULD BE AWARE OF LANGUAGE IN PLUMBING CODE - SECTION NOTE: CONTRACTOR SHOULD BE AWARE OF LANGUAGE IN PLUMBING CODE - SECTION /1 4715.2280 - REQUIRING ANCHORING OF THE WATER METER 4715.2280- REQUIRING ANCHORING OF THE WATER METER PREVIOUSLY INSTALLED 1" WATER SERVICE CONNECT WATER 1" WATER SERVICE (LF) I" WATER SERVICE CONNECT WATER DIRECTIONALLY DRILLED - SERVICE TO EX DIRECTIONALLY DRILLED - SERVICE TO EX CURB STOP TO HOUSE (LF) PUMBING INSIDE HOME DIRECTIONALLY DRILLED OR CURB STOP TO HOUSE (LF) PUMBING INSIDE HOME PER EACH OPEN CUT PER EACH 2335 Highway 36 W St Paul, MN 55113 Ph: 651 - 6364600 Fax 651 -636 -1311 www.stantmcoM P ® STANTEC 2012 S FwLL EXISTING CURB STOP DOSTING HOME CURB STOP EXISTING HOME a TYPE "K" COPPER OR TYPE "K" COPPER OR 3 POLYETHELENE PE 3408, PC 160 /DR11 POLYETHELENE PE 3408, PC 160 /DR11 OLYETHELENE PE 3408, PC 160 /DR11 (INSTALLED AT COST TO HOME (ANNE (INSTALLED AS PART OF PRO3ECT) (INSTALLED AT COST TO HOME AND LOCATION DESIGNATED BY OWNER) OWNER AND LOCATION DESIGNATED BY OWNER) WATER SERVICE INTO HOME - OFF PROJECT WATER SERVICE INTO HOME - ON PROJECT LU O o w INSTALL DOUBLE DRAINTILE ACROSS THE STREET n- ON EITHER SIDE OF STORM PIPE. CONNECT TO INSTALL A SINGLE DRAINTILE ACROSS THE STREET Z .�. EACH STRUCTURE. OVER STORM PIPE. CONNECT TO EACH STRUCTURE. H F 50' 3' S0 50' T S0 J_ �z — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — L U Q � riI Ly ! - -- - -- - -- W cn SEE'8ELOW SEE'BELOW („) fh — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —4 t 4 4 g g ON REPLACE +/- 10 LF CONCRETE CURB AND REPLACE +/- 10 IF CONCRETE CURB AND GUTTER AS DIRECTED IN FIELD BY ENGINEER GUTTER AS DIRECTED IN FIELD BY ENGINEER so sa ai RESTORATION • `-- .: -: -:: ,: •;;. " - -': -- -.'- :...•:...:<::; .... ER REPAIR ROAD No.rtEVbmN DATE 4" DRAIN TILE • _ STORM SEW C TYPICAL SECTION SEE C1.02 i 4 4 4 � `— ' -' / - - t. • 3.5" BITUMINOUS MIXTURES � of 4 8" CLASS 5 GRAVEL BASE 20" SELECT GRANULAR BORROW .�• STORM SEWER REPAIR ROAD RESTORATION TYPICAL SECTION SEE C1.02 v� 4" DRAIN TILE — — — = — . 3.5" BITUMINOUS MIXTURES 8" CLASS 5 GRAVEL BASE � VARIABLE DEPTH SELECT GRANULAR BORROW m DO NOT E3(TEND GRANULAR SECTION LOWER -L—T. nn EXCAVATE & RECOMPACi THAN THE MID POINT OF THE PIPE. o S g WITH CLAY MATERIAL 5 S L o O ROAD BED CONSTRUCTION AT CB CROSSING - SHALLOW ROAD BED CONSTRUCTION AT CB CROSSING - DEEP