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Home My WebLink About2013-02-06 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday, February 6, 2013 — 6:30 p.m. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES 1. Bald Eagle Water Ski Club, Thomas Kohl a. Benches & Portable Toilets 2. Mr. Tom Lee — Music in the Park IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of January 2, 2013 V. COMMITTEE BUSINESS 1. Centennial Soccer Club — Request to Use Field(s) @ LaMotte Park (Fields 1, 2 & 11) & Acorn Creek Park (Field 1) April 1— July 26, 2013 5:30 p.m. to Sunset & August 1— October 30, 2013 5:00 p.m. to Sunset 2. Volunteer Flyer 3. Special Event Permit Application — 8K Walk/Run/In -Line & Kids Free % Mile Fun Run VI. UPDATES 1. Council Updates — Council Member Steve King (Council Meeting Attendance) 2. Skate Party/Hayride — February 9, 2013 3. Kiosk Inserts (Amundsen) 4. Smart Phone Park Application — (Peterson) (Go -Anoka County — http: / /www.p,oanokacounty.or 5. Enhancement Items for Music in the Park (J. Grahek & K. Amundsen) 6. Festival of the Lakes 8K Walk/Run/In -Line Skate & Kids Free % Mile Fun Run (Running Ventures Contract, ThiaFIT Yoga, & Anoka County Park Permit) 7. Miscellaneous (Scout Thank You, Lions Thank You, Steve King Forwarding, & Lisa Dickman, Centennial Youth Football League 5K Run) On -Going Items 1. Contact Area Schools (Secondary & Beyond) — Maintain Monument Signs) 2. Weeding in Hidden Spring Park & Clean Up VII. ACTION ITEM(S) REVIEW VIII. ADJOURNMENT *REMINDERS ** Planning & Zoning Commission Meeting — February 5, 2013, 6:30 p.m. Council Chambers City Council Meeting — February 13, 2013, 6:30 p.m. Council Chambers City Council Meeting — February 27, 2013, 6:30 p.m. Council Chambers Centerville Lions 31" Annual Fishing Contest & EAA Airplane Rides — February 16, 2013 City Hall Offices Closed — February 18, 2013 in Observance of Presidents Day Parks & Recreation Committee Meeting — March 6, 2013, 6:30 p.m. Council Chambers *PARK USAGE* Parks & Recreation Committee Skate & Hayride Party — February 9, 2013, 6:00 p.m. — 9:00 P.M. Pleasure & Hockey Rinks are Open — Monday — Thursday, 4:00 — 9:00 p.m. Friday — 4:00 —10:00 p.m. Saturday —10:00 a.m. —10:00 p.m. Sunday — Noon — 8:00 p.m. PARK FACILITY PERMIT APPLICATION 1. Name /Address/Phone Number of Individual or Organization responsible for making this application: Centennial Soccer Club Bri Nelson 1747 Meadow Lane Name Address 651- 247 -5286 Centerville, MN 55038 Telephone Number City, State & Zip 2. Please describe your event/activity and identify the specific facility /field within the park you wish to use along with what you are asking from the City: Open grass areas of. a) Acorn Park, South area; b) Laurie LaMotte Park, Southwest corner (south of skate park & west of BB fields); c) Laurie LaMotte Park, northwest corner (east of parking & west of BB fields) 3. What is the number of people that are involved in your event/activity? 50+ 4. What City facilities do you wish to use Acorn Creek Park ✓ Eagle Park Laurie LaMotte Memorial Park Hidden Spring Park (Lighting & Warming House) Trailside Park Cornerstone Park IT Royal Meadows Park Tracie McBride Memorial Park F City Hall 5. Please list the date or dates and times you propose to use the facilities: Summer 4/1 - 7/26 5:30pm to Sunset; Fall 8/1 - 10/30 5:00 pm to Sunset 6. Is anyone charged a fee to watch or participate in your event? No 7. Have you used these facilities before? Yes If so, when? Previous 5+ summers and fall. 8. Are you requesting additional permits or City services? Yes x No (i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe Depending upon the nature of your event, or if you are requesting City services, you may be required complete a different application and/or make a deposit to cover city costs. Brian L. Nelson 1/22/13 Printed �Name J of / Person Signing Date Signature ------------------------------------------------------------------------- Office Use Only Permit approved by: Date: Deposit required: $ Receipt # Form number: 2012.04 PU BE ADVISED THAT YOU ARE REQUIRED TO LEAVE THE PARK AS CLEAN AS YOU FOUND IT PLEASE! YOU ARE NOT AUTHORIZED TO STORE ATHLETIC OR OTHER EQUIPMENT IN THE PARK OR FACILITIES. Hidden Spring Park I — Picnic Shelter r vil 1601 LaMotte Drive 1875 Fox Run Tracie McBride Park 1 — Open Field 6955 Eagle Trail Eagle Park 1 — Tennis Court Laurie LaMotte Memorial Park 1 -2 — Football Practice Fields 3 -5 — Baseball Fields 8 6 — Picnic Shelter 7 — Pleasure Ice Rink 8 — Hockey Rink 9 — Warming House 10 — Wheels /Skate Park 1874 Revoir Street l 1 Soccer Field 6970 LaMotte Drive Acorn Creek Park Form number: 2012.04 PU I — Soccer Field or Football Field i Page 1 of 2 Teresa Bender From: Pat Branch Sent: Thursday, January 10, 2013 5:06 PM To: John Grahek; Teresa Bender Subject: Fwd: 2013 Planning Just FYI Begin forwarded message: From: Thomas Kohl < thomas.kohl08Ca)_yahoo.com > Subject: Re: 2013 Planning Date: January 10, 2013 4:24:44 PM CST To: Pat Branch < PBranch(a - )_CENTERVILLEMN.com > Reply -To: Thomas Kohl < thomas.kohl08(a)_yahoo.com > Pat, Good to here from you, thanks for writing, I am still the president, and I would love to come down and talk at a meeting, we still are doing about the same thing as last year, not much has changed, we had a great year and a very successful home show attendance. I agree park benches would be a great addition. I would love to talk more, I will stay in touch. Thanks, Tom From: Pat Branch < PBranch _CENTERVILLEMN.com To: Thomas Kohl < thomas.kohl08(o)yahoo.com > Cc: Teresa Bender < TBender(WCENTERVILLEMN.com >; John Grahek < JGrahek(a)CENTERVILLEMN.com >; Mark Haiden < MHaiden(aD-CENTERVILLEMN.com > Sent: Thursday, January 10, 2013 4:12 PM Subject: 2013 Planning Tom, Are you still the president of the waterski club? As we have done in the past two years, the Parks and Recreation Committee wants you or a club spokesperson to come to one of our meetings and talk about your summer plans. I am still interested in making improvements to your show site (which we call trailside park). The Committee has been focused on building a sand volleyball court in LaMotte park. After working on it for 3 years, we have put aside enough money to build that facility this Spring. Now is the right time to set a new objective. The Committee will be talking about 1/14/2013 Page 2 of 2 that for the next couple of months. The new project has not been set and will be a decision make by the full committee. Trailside park benches are just one option under consideration. We should have a discussion on what site improvements the waterski club is capable and willing to do and what improvements the City should make. I know that last year your club had it's own budget problems and the Parks and Recreation Committee's budget is also pretty thin. So we need to be realistic but we also need to plan for what we can collectively do with the resource that we do have. Thanks - looking forward to hearing from you Pat Branch Parks and Recreation Committee Chair This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com i 1/14/2013 I TO: Chairperson Branch & Committee Members FROM: Staff SUBJECT: Requested Appearance by Representatives from the Centennial Little League DATE: January 28, 2013 The week of January 14, 2013 I emailed the Centennial Little League requesting a representative to attend your February meeting and I have not received a response to my email. PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, January 2, 2013 — 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, January 2, 2013 at the Centerville City Hall. Present: Chairperson Patrick Branch Committee Member Chris Bettinger rq Committee Member Mark Haiden Committee Member Brian Peterson Committee Member Suzanne Seeley Committee Member Kevin Waeghe Also Present: Public Works Director Paul Palzer Absent: Vice - Chairperson Jon Grahek Committee Member Kevin Amundsen Council Member Steve King (at Council Meeting) I. CALL TO ORDER Chairperson Branch called the January 2, 2013 Parks & Recreation Committee Meeting to order at 6:32 p.m. at Centerville City Hall administrative offices. ROLL CALL — SEE ABOVE II. SET AGENDA Motion was made by Committee Member Haiden, seconded by Committee Member Peterson to add number 7 "Volunteer Flyer" under Committee Business and delete number 4 "Irrigation — Hidden Spring Park/Cornerstone Park ", also under Committee Business and to add #5 "City Council consideration of Volleyball Court" under Updates. All in favor. Motion carried unanimously. III. APPEARANCES — None IV. CONSIDERATION OF MINUTES 1. Consideration of the December 12, 2012 Parks and Recreation Committee meeting minutes. Motion was made by Committee Member Waeghe, seconded by Committee Member Bettinger to approve the December 12, 2012 meeting minutes with the following changes under Committee Business: #1 first paragraph: add coma between the words application & tabling; #2 — add "was provided to the committee members" between the words contract and which; #3 correct word "prenting to preventing "; #6 correct word "discuss to discussion ", new paragraph beginning City of Centerville Parks & Recreation Committee January 2, 2013 with "The services provided..... ", delete the words 11 alon2 CSAH14 from Main Street to Mount Trail to the City's property along Main Street then south through the Park" and replace with "along LaMotte Drive following the trail north to Main Street, then followinp- the Main Street/County 14 to the Rice Creek Chain of Lakes Park entrance" All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS 1. Centennial Lakes Little League — Request to Use Entire Facility at Laurie LaMotte Memorial Park from April 1 through August 1, 2013 (Monday — Friday, 4:00 p.m. — Dark) Submitted w/o application. The Committee supports the use of these facilities by this group, but because they would be using the majority of the fields, the Committee would like clarification as to the dedicated use of the fields, their schedule in advance and the schedule being kept at the Centerville City Offices during the season. The Committee realized a financial loss with the concession stand due to the Little League vacating the fields mid - season. The Committee desired for Staff to contact the Little League and request that a representative appear before them at their February meeting. 2. Schwan Super Rink Contract/Council Discussion — Council Blessing School Usage Brief discussion took place. Motion was made by Committee Member Peterson, seconded by Committee Member Seeley to donate the City's annual one hour of ice time to the Centerville Elementary School All in favor. Motion carried unanimously. Chairperson Pat Branch will contact the principal of the school to discuss this donation. I 3. Thank you to Girl Scouts Committee Chair Branch will complete this task. 4. Irrigation — Hidden Spring Park/Cornerstone Park - AGENDA ITEM REMOVED 5. Skate Party January 12, 2012 Skating rink opening tonight (1 -2- 2013); event to be held even if warm weather; Wargo will provide Cross Country Skiing equipment and staff and also provide a telescope; may need a volunteer to help with the telescope (suggested Wayne LeBlanc). Committee Member Seeley will contact Wargo Nature Center to check on a volunteer or to check with Mr. LeBlanc directly. She also offered to check with Committee Member Haiden regarding wood for the fire. Supplies of hot cocoa mix, popcorn, oil and salt have been purchased. Volunteers are asked to arrive at 5:30 p.m. Non - committee volunteer Terry Page 2 of 4 City of Centerville Parks & Recreation Committee January 2, 2013 will not be available; Committee Member Haiden offered to find some youth volunteers and most of the committee members would be available. Information currently on the website and other locations; needs to be added to sign board in front of City Hall. 6. Email Account — Receive Information of Interest (Twitter, etc.) After discussion, it was determined to delete this item from future agendas and the action item list. 7. Volunteer Flyer — Council Member Seeley Committee Member Seeley gave an update on a proposed Volunteer Flyer for Centerville based on a sample from Forest Lake. Some suggestions included having a volunteer form along with the P & R activities schedule and possibly a short survey included in the utility billing in April and on the website. She also discussed this idea with staff. vi. UPDATES 1. Council Updates — Council Member Steve King (at Council Meeting) Committee Chairman Branch informed the committee that the Council approved the City of Lino Lakes placing an aluminum can collection point in the parking lot at the City Hall. Proceeds to the proposed park on Centerville Road and Birch Street (southeast corner) 2. Kiosk Inserts — Committee Member Amundsen No update. However, Chairperson Branch mentioned there is a wealth of material at the Anoka County Historical Society that could be used if and when a historical kiosk might be built. 3. Smart Phone Application — Committee Member Peterson No update; change name from Application to Map 4. Enhancement Items for Music in the Park — Committee Members Grahek & Amundsen The headphones have been purchased at a cost of $107 including tax. The cable has not yet been purchased. 5. City Council consideration of Volleyball Court Per Committee's desire, the Goetz Landscaping Proposal was forwarded to Council Member King and also placed before Council at their January 9, 2013 meeting for consideration. Council approved this item. Page 3 of 4 City of Centerville Parks & Recreation Committee January 2, 2013 VII. ACTION ITEMS REVIEW Items that have been completed as of January 2, 2012 will be removed: These include item numbers 12 -066, 12 -068, 12 -069 Items to be deleted due to inactivity or no further activity will be removed: • These include item number 12 -061 Items with CHANGES: • 12 -027 — ADD: "CHURCHES & COMMUNITY YOUTH GROUPS" & "NEED A VOLUNTEER TO COORDINATE" • 12 -035 — delete word "application" & replace with `Map "; change from Open to Tabled • 12 -046 — TO 12 -046A P & R points of Interest/Council Update et al & 12 -046B Email Goetz bid to Council Member King • 12 -052 — add "need Master Gardener for ideas" • 12 -067A — add this item to appearances for February agenda • 12 -067B — add the words "Little League" • 12 -067C — add the words "Little League" & "to review" • 12 -070 — add word "availability" & "ASAP" • All items with a due date of 1 -2 -2013 to be changed to 2 -6 -2013 Items to be ADDED: • 12 -067D — Committee - Little League — status of scoreboard to be moved & hand dragging of fields (not yet done) during Appearances at Feb or March meeting • 13 -001 PAT BRANCH — Talk to principal at CV Elementary School regarding donation of 1 hour of ice time (Schwans) • 12 -002 STAFF — Skating Party information displayed on city sign • 12 -003 PAT BRANCH — invite representative from water ski club for appearance at February or March P & R committee meeting. NOTE: these three items to be completed by 2 -6 -2013 A revised Action Item List, as of January 2, 2013, to be included with the January minutes. VIII. ADJOURNMENT Motion was made by Committee Member Haiden and seconded by Committee Member Seeley to adiourn the January 2, 2013 Parks and Recreation meeting at 7:47a.m. All in favor. Motion carried unanimously. Submitted by Linda Neudecker, Recording Secretary Page 4 of 4 ACTION ITEMS PARKS RECREATION Assigned # Item Person Due Date Date Closed Trailside Park Benches - Bald Eagle Ski 12 -006 Club P. Branch March, 2013 Tabled Trailside Park Portable Toilets - Bald Eagle 12 -007 Ski Club P. Branch March, 2013 Tabled Kiosk - Cornerstone Park - Create Inserts for 12 -013a Kiosk K. Amundsen 2/6/2013 On -Going Kiosk @ Cornerstone Park - Remove All Outdated Materials & Replace Winter Qtly. /As 12 -013b Programs /Events Staff 2/6/2013 Needed Contact Area Schools (Secondary & Beyond), Community Churches & Community Youth Groups to Inquire if Students are Interested in Helping to 12 -027 IMaintain Monument Sign at Parks March, 2013 ITabled 12 -035 Smart Phone - Park Maps B. Peterson 2/6/2013 Tabled 12 -046a P & R Points of Interest/Council Update T. Bender ASAP 12 -046b Email Goetz Bid to Council Member King T. Bender COMPLETED Committee Weeding in Hidden Spring Park, Clean Up Members & 12 -052 1 & Need Master Gardener for Ideas Volunteers April, 2013 Tabled Set up a list of items to enhance Music in the 12 -060 Park (i.e. headphones, cables, etc.) Jon/Kevin 2/6/2013 In Process Set up an email account for people to sign up to receive information on community Web recreational activities and events on the City Site /Twitter/ 12 -061 web site. Cable 2/6/2013 Open Letter to Little League Invite to February 12 -067a Meeting Staff COMPLETED 12 -067b Profit/Loss Concession Stand Little League Staff COMPLETED 12 -067c Contracts, Agreements Little League Staff COMPLETED Little League - Status of Scoreboard Moving 12 -067d & dragging of fields (Feb or March Meeting) Committee 2/6/2013 Coffee Pot @ LaMotte Park Availability & 12 -070 ASAP Staff COMPLETED Talk to Principal at Centerville Elem. 13 -001 Regarding Donating of Schwan Ice Time Pat B. 2/6/2013 Skating Party Information Displayed on City 13 -002 Sign Staff COMPLETED Following January 2, 2013 Meeting Page 1 ACTION ITEMS PARKS RECREATION Invite Bald Eagle Water Ski Club to Meeting 13 -003 (Feb or March Meeting) Pat B. 2/6/2013 Skate Night, Bonfire, Hayride - LaMotte 13 -004 Park 6 -9:00 p.m. 2/9/2013 13 -004a I Advertise Skate Night on City Sign Staff Before 2/9/2013 i I i Following January 2, 2013 Meeting Page 2 Centerville Community Volunteer Opportunities Name Address Phone Email Please contact City Hall at 651 - 429 -3232 or fill out and return this form with your Utility Bill payment if you are interested in volunteering your time and expertise! Thank You!!! Here are some of the opportunities available: ❑ Park & Recreation promotional assistant — Choose your event! Help us get the word out to our community about the many fun activities sponsored by the Park & Recreation Committee. ❑ Kiosk Community Board coordinator — post current events & community interest items in our trail kiosk ❑ Adopt -a- Park - Welcome -Sign — spring clean -up & planting flowers around the park entrance sign at the park of your choice! ❑ Audio Technical Support for Music in the Park — assist in setting up, tearing down & monitoring sound equipment for the musicians — Summer Tuesday eves ❑ 8K Race /Walk /Skate — pre- event, during -event and post -event opportunities abound! Help us continue to make this a great Fete des Lacs Festival event! ❑ Sustainability /Conservation guidance- Need a project to complete coursework? Master Gardener or Master Naturalist hours? Excellent opportunities exist in our Centerville parks to work with Park Committee members and other community volunteers. ❑ Are you seeking a suitable Eagle Scout project or similar award? The City has projects or you may suggest one of your own design. Come talk over the possibilities with us. The Park and Recreation Committee meets at 6:30 p.m. the first Wednesday of each month at city hall. City of Purest Volunteer Opportunities Name Street City State Zip Phone E -Mail Here are some of the volunteer opportunities: ❑ Copying, filing, shredding ❑ Laserfiche scanning• ❑ Mailings ❑ Data entry ❑ Social media — Facebook & Twitter ❑ Assist with Volunteer program ❑ Assist with committee meetings v � ❑ Special event planning S ❑ Weeding, gardening, mowing, trimming ❑ Move rocks /physical labor n . ❑ Small construction —erect fences, etc. �p T ❑ Occasional policy research , ❑ Lock /unlock park bathrooms ❑ Ice Rink— flooding, plowing &maintenance ❑ Painting fire hydrants ❑ Adopt -A -Pond ❑ Lakes & Stream monitor ' Call 651- 209 -9727 or complete this form and return to City Hall, 220 Lake Street North s �' 'W Centerville Special Event Permit Application 1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: Festival of Lakes 8K Walk/ Run/In -Line Skate, Kids Free 1/2 Fun Run & Yoga - These four events are subset of the Centervi City's Fete des Lacs Celebration. Events take place July 27, 2013. Parks & Rec. Activity New Application: X Renewal of or Change in Application: CONTACT PERSON: Pat Branch TELEPHONE: 703 -501 -6815 OR pbranch(a 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its/their behalf. Applicant's Name: Patrick Branch Title: P & R Chairperson Address: 1618 Hunters_ Ridge Lane Mailing Address: Same as above Affiliation: P & R Day Phone: 703 -501 -6815 Evening Phone: Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: City of Centerville Parks & Rec. Local Businesses will be sponsors Organization/Business /Agency /Affiliation: Is this a non - profit organization? Yes X No If you are making application under non - profit status, proof of non - profit status must be attached to this application Mailing Address: Day Phone: Evening Phone: Title and functional responsibility with regard to the event: Page 1 of 10 4. REQUESTED EVENT COMPONENTS: Date requested: July 27, 2013 Alternate date: None Requested hours of operation: 6:00 a.m. (a.m. /p.m.) To: 10:30 a.m. (a.m. /p.m.) Set up beginning date and time: Some set up on July 26 w /final set up July 27, 2013 Complete dismantle date and time: _July 27, 2013 by 11:00 a.m. Describe the number and type of animals (if any) to be used in this event: None Attach a draft of the entry form for participants and/or spectators. Anticipated number of participants: 350 Spectators: 200 5. INSURANCE: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Attach your "Plan for clean- up/Material Preservation ". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post -event cleanliness and material preservation of city facilities, equipment, premises and streets A deposit of $500 will be required for clean -up and restoration. If premises are left in satisfactory condition, this deposit will be refunded in full followin¢ inspection. 7. LOCATION: Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a "to scale" drawing. A. X If a route is involved, the beginning and finish area with arrows. B. X If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. If a route is involved, attach separate maps giving two or more alternate routes. D. Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. Alcoholic beverage concession area. F. Non - alcoholic concession area. G. X Food concession area. H. General Merchandise concession areas. I. X Portable toilet facilities (indicate number). J. X Event participant and/or spectator parking areas. K. X Event organizer's command post. Page 2 of 10 L. X First aid facilities. M. Fireworks or pyrotechnics site. N. Vehicle fuel handling sit. O. Cooking areas. P. Electrical sources to be used for cooking. Q. tables, enclosures, etc. R. Temporary or permanent structures constructed for the event. S. Site of electrical wiring to be installed for the event. T. Trash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: Bullhorn at the start and finish line. Bullhorn or amplifier for race announcer at end of races ,) Hidden Spring Park & LaMotte Park Will alcoholic beverages be served? Yes No X PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: If yes, describe how, where, when and by whom the alcoholic beverages will be served: If a casino party, a dance, or live entertainment is part of your event, please describe: Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application Please note that certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1,000 people, some types of food handling licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. Page 3 of 10 Will food and/or non - alcoholic beverages be served? Yes No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre - packaged foods, hot dogs, pre -mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) Food items will be restricted to pre-packaged foods & water. Spo rt drinks at finish line snack items & fruit. No food re . is needed. If yes, you will need a permit from the Anoka County Department of Environmental Health. Please attach a co of the ermit to this a lication. 9. SECURITY AND SAFETY PROCEDURES: Des cribe your proposed procedures for set up, operation, internal security and crowd control: _ In conjuncti with Centennial Lakes PD as previous ye ars with written contingency plan including Ce ntennial Fire Set & cleanup will be accomplis with volunteers under guidance of Committee. If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: If your event includes vehicles or animals, describe the minimum and maximum speeds of the event and the minimum and maximum intervals of space to be maintained between units: Use a l and follo up vehicle Vehicle traveling ap rox 1 miles/hr. Ano County Radio Clut proving communications for emergency response & race management John D eer G ator set up Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as hleµ,;hers, scaffolding, a grandsim. =d, stages or platforms. Mach a copy of your fire department permit(;) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures,; tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Name of agency: Name of Representative: Address: Evening phone: Day phone: Indicate medical services (if required) that will be provided for this event: Page 4 of 10 Ambulances: Doctors: Nurses: Paramedics: 10. VENDORS OR CONCESSIONAIRES: Describe what vendors /concessionaires you will allow in conjunction with the event, and the purpose of these concessions: To be determined or a volunteer /sponsor. Describe how you intend to regulate, monitor and control the type, number and quality of vendors /concessionaires whom you may permit to operate in conjunction with the event: 11. CITY SERVICES /EQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as- available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. Coordinated with Public Works - Tables (a, finish line Traffic cones w /tra control by CLPD. 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 13. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: Costs anticipated to be covered by fees & sponsorships $10 under age 15, $ 20 adults pre -reg., same day $30. 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants /spectators or others that they may participate in the event whether they make a donation or not: Page 5 of 10 Centerville Special Event Permit NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. Final check has been made of application requirements. 2. Event is approved by City Council. 3. All required permits are issued and on file. 4. Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the City. 7. Application is complete. 8. Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWED /APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS Page 6 of 10 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial/sign-off- 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic /safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required/available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. List types or permits or licenses required: 2. Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. Page 7 of 10 1. Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. List and approve /disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures, canopies. 7. Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: Page 8 of 10 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: 1. Park permit(s) required. (to be attached) 2. Ballfield Usage Permit. 3. Beach permit required. (to be attached) 4. Trash containers required. (# 5. Portable toilets required. (# 6. Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. Trash containers required. (# 2. Portable toilets required. (# �) 3. Special animal clean up required. 4. Barricades provided, as available. (# 5. Cones provided, as available. (# ) 6. No parking signs provided, as available. (# ^� 7. Applicant's plan for clean up and material preservation (recycling) required and attached. 8. Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: 1. Food and/or beverage served. 2. Permit(s) attached. Page 9 of 10 3. Food cooked. 4. Permit(s) attached. 5. List other health licensing obligations as may be require: Page 10 of 10 1/29/13 Festival of the Lales 8K WaIWRun Registration —Saturday, July27, 2013 Same Day Registration & Che... Festival of the Lakes 8K Walk /Run Registration Saturday, July 27, 2013 Same Day Registration & Check In - Hidden Spring Park 1601 La Motte Drive Start Time: 8:00 A.M. from Hidden Spring Park 1601 La Motte Drive Pre -Race Day Registration Fee: $20 Adults & $10 Children (15 & Under) Race Day Registration Fee: $30 Adults & Children (15 & Under) Date* First Name* Last Name* House Number and Street Address* City, State, Zip Code* https:// adoWormscentral .coM?f= wVCjH7ronZ %2AA6VzbedgggA 1/2 1/22/13 Festhal of the Lal es 8K WaIWRun Registration- Saturday, JUy27, 2013 Same Day Registration & Che... Telephone Number* Age as of July 27, 2013* Gender of Participant* 0Female QMale Participant's Shirt Size (Adult Sizes Available Only)* (Extra Small QSmall QMedium QLarge 0Extra Large E -mail address of the individual submitting this registration* Name of individual completing this registration* WAIVER I know that participating in a running or walking event is a potentially hazardous activity and that I should not enter unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely compete in this event. I assume all risk(s) associated with the skating event, including but not limited to: falls, contact with other participants, the effects of weather, including high heat and /or humidity, traffic and the conditions of the path /roadway, all such risk(s) being known and appreciated by me. Having read this waiver and knowing these facts and in consideration of your acceptance of my entry, I, for myself and anyone entitled to act on my behalf, waive and release the organizers of the Festival of the Lakes Runwalk, the City of Centerville, USATF, and all sponsors from all claims or liabilities of any kind arising out of my participation in this event or carelessness on the part of the persons named in this waiver. Further, i grant permission to all of the foregoing to use any photographs, motion pictures, recording, or other record of this event for legitimate purposes. Submlt Pow ered by Adobe Forms Central I Terra. of Use I Report Abuse https: / /adobeformscentral. cart ?F- wVCjH7rortZ %2AA6\tzbedgggA 2/2 1/29/13 Festival of the Lakes In -Line Skate Registration -Saturday, July 27, 2013 Same Day Registration & C... Festival of the Lakes In -Line Skate Registration Saturday, July 27, 2013 Same Day Registration & Check In - Hidden Spring Park Start Time: 7:30 A.M. from Hidden Spring Park 1601 LaMotte Drive Pre -Race Day Registration Fee: $20 Adults & $10 Children (15 & Under) Race Day Registration Fee: $30 Adults & Children (15 & Under) Aa Date* First Name* https: / /adobeforniscentral .conV?f =4U KcYq kNI 1 mJQ7Fg mUwPsTg 1/2 1/22113 Festival of the Labs h.-Une Skate Registration -Saturday, Ju1y27, 2013 Same Day Registration & C... Last Name* House Number and Street Address* City, State, Zip Code* T Telephone Number* Age as of July 27, 2013* Gender of Participant* Q Female Q Male Participant's Shirt Size (Adult Sizes Available Only)* QExtra Small QSmall QMedium 0Large }Extra Large E -mail address of the individual submitting this registration* Name of individual completing this registration* WAIVER I know that participating in an in -line skating event is a potentially hazardous activity and that I should not enter unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely compete in this event. I assume all risk(s) associated with the skating event, including but not limited to: falls, contact with other participants, the effects of weather, including high heat and /or humidity, traffic and the conditions of the path /roadway, all such risk(s) being known and appreciated by me. Having read this waiver and knowing these facts and in consideration of your acceptance of my entry, I, for myself and anyone entitled to act on my behalf, waive and release the organizers of the Festival of the Lakes In -Line Skate, the City of Centerville, USATF, and all sponsors from all claims or liabilities of any kind arising out of my participation in this event or carelessness on the part of the persons named in this waiver. Further, I grant permission to all of the foregoing to use any photographs, motion pictures, recording, or other record of this event for legitimate purposes. Submit Powered by Adobe Forms Central I Terms of Use I Report Abuse https: / /adobeformscentral.com?P 4UKcYq IN 1 mJQ7Fg mUwPsTg 212 1/29/13 Festival of Lakes 1/2 Mile Kids (Ages 4-10) Free Run Registration — Saturday, July27, 2013 Festival of Lakes 1/2 Mile Kids (Ages 4 -10) Free Run Registration — Saturday, July 27, 2013 Register EARLY, limited shirt quantities - shirts for the first 50 participants registered. You will receive an Email confirmation of registration. Within that confirmation you will be informed of the availability of a shirt. This event takes place at Laurie LaMotte Memorial Park, 6990 LaMotte Drive. i Y s f f . r 1 1 Date* Child's First Name* Child's Last Name* Parent /Guardian's First Name* Parent /Guardian's Last Name* https: / /adobeformscentral .corn /?f= pbz2JRdL4uZgYttjgZNZtw 1/3 1/22113 Festival of Lales 1/2 Mile Kids (Ages 410) Free Run Registration - Saturday, July27, 2013 House Number and Street Address* F City, State, Zip Code* Telephone Number* Gender of participant* Q Female OMale Age of participant as of July 27, 2013* 04 05 06 07 08 09 010 Desired Shirt Size for the participant - (Youth Sizes)* OSmall QMedium Q Large Q Extra Large E -mail address of the parent/guardian submitting this entry* Name of individual completing this registration.* I I WAIVER By. submitting this form electronically you are stating that you have read and understand the information provided below. I know that participating in a running event is a potentially hazardous activity and that my child should not enter and run unless they are medically able and properly trained. I and my child agree to abide by any decision of a race official relative to their ability to safely complete the running event. I as the parent/guardian for my child assume all risk(s) associated with running in this event, including but not limited to: falls, contact with other participants, the effects of weather, including high heat and /or humidity, and the conditions of the race course, all such risk(s) being known and appreciated by my child and myself as the parent/guardian. Having read this waiver and knowing these facts and in consideration of your accepting this entry form, I, for my child and anyone entitled to act on our behalf, waive and release the organizers of the Festive of the Lakes 8K, City of Centerville, USATF, and all sponsors from all claims or liabilities of any kind arising out of my https: / /adobefornr.central .com*f? - pbz2JRdL4LiZgYttjgZNZtw 213 1/22113 Festival of Lakes 112 Mile Kids (Ages 410) Free Run Registration - Saturday, July27, 2013 child's participation in this event or carelessness on the part of the persons named in this waiver. Further, I grant permission to use any photographs, motion pictures, recording, or other record of my child participating in this event for legitimate purposes by the organizers of this event. Submlt Powered by Adobe Forim Central I Term of Use I Report Abuse https: / /adobeforrnscer tral.conY?f= pbz2JRdL4uZq Yttjg ZNZtw 313 Festival of the Lakes Skate /Run/Walk In Line Skate Course Start: 7:30am On LaMotte Pettier take Drive at Centerville's Hidden Vargo Spring Park 19e '' Finish line: Laurie LaMotte Lake Memorial Park W Distance: 9.6 Miles - Turn Around at Wargo Nature Center W 2 Excellent course for CenterviiJe� cc �� recreational and fitness skaters. a Lak tervifle First mile + on city streets, .ake approx. half the course on wide 9 smooth park trails. W 0 t - 8K Run / Walk Course Lake La X� Start: 8:OOam On LaMotte Drive at k R Centerville's Hidden Spring Park Cente rvilie Lake Ce file Finish line: Start Hidden Spring Park a es w Fin 1 06 t Festival of the Lakes Skate /Run/Walk In Line Skate Course 5 4 Start: 7:30am On LaMotte Fie er Lake Drive at Laurie H Memorial Park Wargo Finish line: Laurie LaMotte ge 3 Memorial Park !Lake ' Distance: 9.6 Miles - Turn W Around at Wargo Nature Center Excellent course for W 2 recreational and fitness skaters. Cen�ervrtl�;tart First mile + on city streets, $ Lake approx. half the course on wide ervil {e .ake g smooth park trails. n New for 2012: Start and finish at CD Laurie LaMotte Memorial Park. Both courses have minor changes. Raceday .' Registration z� solvsPF Start/Finish Line Start Line..* B Fi nish Line o Laurie LaMotte Memorial Park Warming House Storm Shelter Festival of the Lakes 2013 Kids Run s iniS eat ine Y € yip• W .\ y 1i Kids Fun Run Course Location: North end of Laurie LaMotte Memorial Park (as shown above) Start: 9:00 a.m. Near LaMotte Drive Distance: 1/2 Mile - Inside the park for safety New for course for 2013: Avoids conflicts with the Lion's Softball Tournament This is a free event. T- shirts are limited and will be given to those who pre - register. Early registration is available on -line or at City Hall Race day registration at Hidden Spring Park www.centervillemn.com Event sponsored by: Creative Kids Academy, Centerville and Centerville Parks and Recreation Committee Page 1 of 1 Teresa Bender From: Barbara Leininger [barb @runningventures.com] Sent: Thursday, January 10, 2013 3:10 PM To: Patrick Branch Cc: Teresa Bender Subject: Re: Centerville Races 2013 Thanks Pat. I will send you over a contract in the next couple of days. Barb Leininger barbi- runningventures.com 612- 644 -8185 On Jan 10, 2013, at 2:57 PM, Patrick Branch wrote: Yes, Barb, we do want the assistance of Running Ventures. The date is July 27, 2013. I need your help with timing. I may alter the course a little, but that will be limited to minor adjustments of the start and finish lines. We will do both the run and the skate races. And yes, I need help timing both. Thanks for checking in. I am in the process of updating the event website and registration is already open via the city's website. Pat i On Jan 10, 2013, at 2:18 PM, Barbara Leininger wrote: Hi Pat Hope all is well with you. My calendar is gradually filling for 2013 so I wanted to check in with you about the Centerville races in 2013. I know you sent me some information about new courses and I believe the date is July 27. Can you please confirm whether you would like Running Ventures to assist you in 2013 and what you anticipate needing help with? Thanks. Barb Leininger barb(a-runningventures.com 612- 644 -8185 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com 1/14/2013 Ps,unning rentures, Znc. Contract for Race Timing Services This Contract for Race Timing Services ( "Contract ") is made effective as of , 2013 by and between Running Ventures, Inc. and Centerville Parks & Recreation C mittee ("Race Sponsor"). 1. Description of Services. Beginning on the effective date of this Agreement, Running Ventures will provide to Race Sponsor the following Race Timing Services (collectively, the "Services ") in connection with the Festival of the Lakes 8K run to take place on July 27, 2013: a. Provide individual race timing for all participants using bib /spindle timing system. b. Produce results in format suitable for posting on web. C. Provide results for award purposes onsite if desired by Race Sponsor. Race Sponsor will provide runner registration information to Running Ventures in csv format. Running Ventures will create race database, assign and print bib labels, attach labels to bibs, and make available to Race Sponsor in alpha order for packet pick up. 2. Additional Equipment. Race timing includes use of Time Machines and Spindles for determining results. The following additional equipment will be provided to race: a. Finish Line Display Clock b. Finish Chute C. Megaphone 3. Fees. In consideration for the Services provided by Running Ventures under this Contract, Race Sponsor agrees to pay Running Ventures: a. A race timing fee of $1.50 per registered participant. b. Equipment Fee of $75 Race Sponsor will be invoiced following the race. 4. Entire Agreement. This Contract is the entire agreement between the parties and supersedes all earlier and simultaneous agreements regarding the subject matter. IN WITNESS WHEREOF, the parties execute this Contract as of the effective date. Running Ventures, Inc. Cent e a Parks and Recreation Committee By: By: Its: Its: .n. Date: Date: l -- Page I of 1 Teresa Bender From: Thia Casanova [Thia @ThiaFIT.com] Sent: Friday, January 11, 2013 12:59 PM Subject: City celebration Hi, Happy New Year! Just a quick note to let you know I would love to do another free yoga class this year at the celebration. What is the dates this year? I'd like to hold the class on Saturday again same location and time 3 -4pm Thia X x 1/14/2013 Page 1 of 1 Teresa Bender From: Pat Branch Sent: Saturday, January 12, 2013 1:26 PM To: Teresa Bender; thia @thiafit.com Cc: John Grahek Subject: Re: City celebration Hello This, You are welcome to do your free yoga class in Hidden Spring Park as a Festival of the Lakes event. To do this right, we will make this an agenda item for the next (Feb) Parks and Recreation Committee meeting. The date is July 27, 2013. That is a Saturday and the time of 3 -4 pm works well. We will reserve the Hidden Spring park pavilion for a free Yoga -in -the -Parks class. This is a great time to making this arrangement. It gives us time to include the yoga class on our flyers and website. I would like some feedback from you about the last couple of years. How many people came out for the class? Did this event help you increase participation in your normal yoga program? One of the Committee's major objectives is to promote healthy life styles. So we always want to know when there is progress toward that goal. Patrick Branch Centerville, Parks and Recreation Committee, Chair On Jan 11, 2013, at 1:02 PM, Teresa Bender wrote: FYI Teresa Bender City Clerk City of Centerville 1880 Main Street Centerville, MN 55038 (651) 429 -3232 x 13 (651) 429 -8629 From: Thia Casanova [mailto:Thia @ThiaFIT.com] Sent: Friday, January 11, 2013 12:59 PM Subject: City celebration Hi, Happy New Year! Just a quick note to let you know I would love to do another free yoga class this year at the celebration. What is the dates this year? I'd like to hold the class on Saturday again same location and time 3 -4pm Thia <IA- Email -b -card. jpg> 1/14/2013 Page 1 of 1 Teresa Bender From: Pat Branch Sent: Saturday, January 26, 2013 10:50 PM To: Deborah Schreiber; Teresa Bender Subject: Re: Your special use permit Thanks Debbie, I am forwarding your note to Teresa Bender, City Clerk. Sent from my Wad On Jan 25, 2013, at 2:34 PM, "Deborah Schreiber" < Deborah. Schreiberaco.anoka.mn.us wrote: Good Afternoon Patrick, I have turned in you permit for approval for your event and have added it to the system invoicing you for the same total as last year. Your insurance document will expire in March and we will be looking for the updated one then for 2013 event. Please forward me a copy of that in March. I will then process all of your paperwork and send you copies. Also please forward the invoice for payment so I may send you a copy of the receipt. Thanks so muchH Debbie 'Schreiber Anoka County Parks and Recreation Guest Services Representative 763 - 767 -2868 office 763 - 755 -0230 fax <image001.jpg> NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.syManteccloud.com <City of Centerville.pdf> 1/28/2013 .♦ 1i4 Anoka County Parks and Recreation a uq 550 Bunker Lake Boulevard NW, Andover, MN 55304 SPECIAL USE PERMIT REQUEST FORM Todoys Date: 1 '"Date of Event: '> j7 �.� Park: RX Lf Ceb'iC Pavilion /Shelter /Meeting Room Number or Name: N14 Arrival Time: .'3 O Departure Time: 1 t� Name of Organization: Ce t& R w 1-4a 1 ks d' l ?G'Z Ce ywp,t r. 1* Contact Name: J Air r-J, 131? *1ejC11 Address' G/ ! ' N 'hSV5 lit 0 6[r 14rvit ci e4rA LTV1 iz. Z ip: s�d� 8 Phone Number: Home: { 03 1 JAI 6V s Work: (�� Fax: Number of People Attending your Event: // 0 — / "-J'r Requested Special Use Activity (please describe special activity requested and location of activity as it relates to reserved shelter/ pavilion/ meeting room): P * r Sae d w J'o a y a fr GG we is rx4. L r-at 4 Muni j w�► Z ! r -e- vr.vT, A''7A*t15Sf .0v 74j vs..- t;c,*ey ,hc- Rc.cL ifp lea" r-w 14At,o iw- L,.tuc.- e 1UP4 ni.,- e6*,0r sc �A_rA d Ai .a Specific Time Special Use Activity Will Take Place in Pork: '3 a -� y;,�a , .14 I Indicate Additional Set -Up and Take -Down Time (if beyond reservation hours): QV/¢ Does Activity Require Electric Hook - Up? Yes _ No V How many? Does Activity Require Water Hook Up? Yes , No For Office Use Approved Not Approved AddiYwrtal Fees Tent [$25] Maintenance Fees [$25 / hour] Other APPS br- Tifle: Date: Revised 7/25/07 dhs, Revised 8/2!07 md, Revised 10/18/07 and OPEN SPACES IN NEARBY PLACES PhnnP: 7A 'A.757 R99n www nnnknt- n»ntvnnrkc r`nm Fnx• 7A1 7 A n7v Festival of the Lakes Skate /Run/Walk In Line Skate Course Start: 7:30am On LaMotte Pettier take Drive at Centerville's Hidden Vargo Spring Park 19e '' Finish line: Laurie LaMotte Lake Memorial Park W Distance: 9.6 Miles - Turn Around at Wargo Nature Center W 2 Excellent course for CenterviiJe� cc �� recreational and fitness skaters. a Lak tervifle First mile + on city streets, .ake approx. half the course on wide 9 smooth park trails. W 0 t - 8K Run / Walk Course Lake La X� Start: 8:OOam On LaMotte Drive at k R Centerville's Hidden Spring Park Cente rvilie Lake Ce file Finish line: Start Hidden Spring Park a es w Fin 1 06 t max' te rvilhe 1dd091fminStru 9NNSS03d E-s ed .W- off- 429 -3232 orVaX01rt29 -d6" January 11, 2013 Sara. Bright Troop Leader Daisy Troop 55680 & 54244 Dear Ms Bright and Daisy Troop 55680 (Amanda, Eliety, Katie, Megan, Pattisha, Sammy, Sydney, Teri) and Rose (Troop 54244) We received your note, thanking the City of Centerville for our support of the Centennial Day of Service. However, we think the shoe is on the other foot. The City of Centerville owes a note of appreciation to Daisy Troops 55680 and 54244 for your community service. Our parks are a very important part of the community. Parks give young people gathering and play places for their families and friends. It also promotes and maintains a healthy life style for all that chose to utilize their wondrous open spaces and tranquil settings. Your work assists in promoting clean, beautiful places to play, enjoy the outdoors and provide education to our community regarding lasting footprints, water quality and retaining the resources that we currently have for others just like yourselves in the future. Programs such as, Centennial Day of Service teaches us all the value of community service. We can have a nice place to live and play, but only if we all work together and think of the future. We really appreciate your assistance and sincerely hope that you will again consider our Community in the upcoming years. With great appreciation, Thomas Wilharber Mayor 6 e / IV a ( fe 1880 2WX Strut &nin 4U 9H9Y'sS038 651- 429-3232 orFaX651 -429 -8629 January 15, 2013 Mr. John Thill President Centerville Lions Club 1375 Mound Trail Centerville, Minnesota 55038 Dear John, Thank you very much for your club's donation of $500 toward the Centerville Parks and Recreation programs. Like other Minnesota communities, Centerville maintains a limited and declining budget. Our Parks and Recreation Committee is doing an outstanding job of continuing basic park programs on a razor thin budget. In this economic environment, the Committee continues to improve Centerville parks through donations received from local organizations such as yours and with fee -based events such as the Festival of the Lakes 8K Walk/Run and In -line skate. Over the past few years, the Committee has enhanced offerings to its residents by adding amenities such as Music-in- the -Park, Movie -in- the -Park, new and improved park signage and the highly anticipated construction of the sand volleyball court in Laurie LaMotte Memorial Park. Your $500 will be held in a reserve account for similar park improvements. With this as a background, I want to express our sincere appreciation for continued support of our efforts and the community. Your organization has been instrumental in assisting us in making Centerville a desirable place to line, work and enjoy. Sin ours, 6 Pat Branch P & R Chairperson Page 1 of 1 Teresa Bender From: Teresa Bender Sent: Wednesday, January 02, 2013 11:07 AM To: Steve King Subject: Park & Rec. Desired for you to receive this quote /placement on Next Council Agenda Dear Steve: The Committee desired for you to receive this quote as the Committee requests that it be placed before Council at their next meeting for consideration. The Committee understands that Council previously motioned to provide $5,000 to this construction with the understanding that if not all of the funds are allocated, they will be returned. The Committee also desires for construction to commence immediately following the lifting of road restrictions in the spring. Sincerely, Teresa Bender City Clerk City of Centerville 1880 Main Street Centerville, MN 55038 (651) 429 -3232 x 13 (651) 429 -8629 1/14/2013 Goetz Landscape, Inc. Estimate 2030 Main & Centerville, MN 55038 Dame 651 i2i -2136 Fez; 651426 -1A51 10/30M12 Per Paul - Quote good through 5/15/2013 Designer Centerville Parks & Recreation 1880 Main St. Es6mste # Centerville, MN 55038 3300 Item Untt/Size ham Description Project Totai: PER SPBC (CATIONS; CONSTRUCTION OF SAND VOLLEYBALL COURT IN LAUM LAMOTTE PARK, CENTERVII.LE Site Work 50'AW and volleyball court To Include material, equipment and labor; Removal, hauling and disposal 18,154.93 of 4,000 sq. S existing sod. Excavate 5d x 90' x IS (225 cm yds.) ror7, use for back-fill as needed, had and dispose excess. Haul Bnom nearby pulling lot and instal, approximately 75 cu. yds. (6' dap$) pa gravel supplied by owner. Within court area. instill 150' paforatK rigid PVC drain pipe vft fabric slowing. Outside court wr4 dig 150' trench and instal 4' rigid PVC drain pipe to dayiigh$ pipe will include two 6' clean outs. Install 4.0 ox. soil stabilh ation iidaric wtth overlapping seams on top of pea g wel. Deliver and install up to 225 tons (12' depth) washed mason nand. Construct 50'x 80' containment border using 2' x 12' treated It with spliced seams end secured with treated 2' x 4' atakea; 288' plastic safety cap Som volleyball equipment kit, wM be fastened to top of 2 x 12 border. Dig two 54' footings and cement 3.5' galvanized steel poles from volleyball equomat lit into 12' sonotub m Supply nmaaiag volleyball equipment kit to owner, to indu In project desattptioa. Deliver and spread one truddoaTm k dirt Broadast gra seed around perimeter of court as; cover perimeter of court and sloped areas with erosets and staple to ground. Project Total: $19,154.93 Please visit our wb site at www.aoeft& adwgmcom Associated Landscape Cont ors ajAmerfa; r,A MDm snta Nursery acrd Lan&rge Assodad0n- Afft%A Snow & Ice Management AswciWon -S MA Anm7ka i Nursery and LandWeAwvcWox -AJMA Page 1 of 2 Teresa Bender From: Lisa Dickman [lisadickman1 @gmail.com] Sent: Wednesday, January 23, 2013 12:51 PM To: Teresa Bender Cc: Pat Branch; Patrick Branch Subject: Re: Emailing: Fill -In Special Event Permit Application.pdf Thanks for the information Teresa. Pat, can I tap you for ideas on how to make our run a success? What route you use? Any other ideas. This will be my first time organizing one. Lisa Dickman 651- 230 -2124 On Wed, Jan 23, 2013 at 12:46 PM, Teresa Bender < TBender(i�centervillemn.com > wrote: Dear Ms. Dickman: You will need to complete the attached application and submit it along with a $100 deposit, there may be additional fees dependent upon additional information you provide. Your email addresses LaMotte Park and activities at Kelly's nothing else. Where would the run go, start and end at LaMotte Park, will there be a large amount of recyclables /trash, what facilities do you desire to utilize at the park, etc. If you are considering running around the lake those trails are the property of the Rice Creek Chain of Lakes /Anoka County Parks and you would also need to complete a park application for them. Once you have completed the Special Event Permit Application for the City of Centerville and obtained Anoka County's blessing, we would forward your application to our Parks & Recreation Committee who meets once a month on the first Wednesday of the month, generally in Council Chamber located here at City Hall (6:30 p.m.) It would be good that you attend this meeting in case they have any questions for you. The Committee is purely advisory. If they recommend your application to Council for consideration, Council would either approve or deny the request. Council meeting on the 2nd and 4th Wednesdays of the month in Council Chambers, located here at City Hall (6:30 p.m.) Please also be aware that our Police and Fire Department will need to be notified and you may need to reimburse them for their time. Are you aware that the City of Centerville hosts an 8K Walk/Run in late July? If you have any questions that I have not answered, please do not hesitate to contact me. I have cc'd the Parks & Recreation Chairperson who also is the Committee's Race Coordinator for our 8K Walk/Run. If you desire you may also contact him at any time. Sincerely, Sincerely, Teresa Bender City Clerk City of Centerville 1880 Main Street 1/23/2013 Page 2 of 2 Centerville, MN 55038 (651) 429 -3232 x 13 (651) 429 -8629 The message is ready to be sent with the following file or link attachments: Fill -In Special Event Permit Application.pdf Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Your Site has received new information through an online form. Online Form: Questions, Comments or Concerns - Online Form Site URL: www.centervillemn.com ------------------------------------------------- Name: Lisa Dickman Street Address, Including House Number: 69 Palomino Lane LL 55014 Questions /Concerns /Comments: I am the Secretary of the new Centennial Youth Football League. We'll be accepting youth football players from the Centennial school district and beyond. To help us get started we'd like to host a 5K fun run/walk event. We're interested in starting at Lamotte Park with events held afterwards at Kelly's Bar. Whom do I need to speak with about reserving a Saturday in April or May? Telephone Number:: (651) 230 -2124 Email Address:: lisadickmanl(c)gmail.com This person selected the following option(s). -Do you desire to be contacted via Email? Do Not Click Reply - This e-mail has been generated from an online form. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com 1/23/2013 Teresa Bender From: Pat Branch Sent: Monday, January 28, 2013 1:26 PM To: Teresa Bender Cc: JON GRAHEK Subject: New running event Just got a call from Randy Fulton, Vacation Sports, White Bear. He is helping two new owners of Midwest Events set up a run in Centerville around St Patrick's day week -end. He asked who to contact in Centerville for a permit. I gave him your name and also told him he could pull down a copy of the permit form on line. This is a different event than the 5K Lisa Brickman ( ? ? ?) contacted you about We should be helpful to these people. Randy has given me a lot of help and sells us our t- shirts at bargain basement prices. Also Midwest Events could be a great source for promoting our event. We should let the committee know this could be in the works. I don't know it either event will submit their permits in time for the Feb meeting. I am in favor of supporting both events. It would be nice for Centerville to become a center for family oriented sport events Pat Sent from my iPad 1 Festival of the Lakes Skate /Run/Walk In Line Skate Course t Start: 7:30am On LaMotte 6 PeWer Lake Drive at Laurie H Memorial Park Wargo Finish line: Laurie LaMotte � Memorial Park Lake Distance: 9.6 Miles - Turn W Around at Wargo Nature Center - Excellent course for Wo _ • recreational and fitness skaters. . dente/- w;4Start First mile + on city streets, Lake rvOle approx. haft the course on wide ,ake smooth park trails. W New for 2012: Start and finish at k Laurie LaMotte Memorial Park. Both courses have minor changes. 1 ' Raceday Registration • k Start /Finish Line Start Line :' Blow -up Fi nish Line Laurie LaMotte Memorial Park Warming House Storm Shelter