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Home My WebLink About2013-02-27 Set Agenda w/Handouts CITY OF CENTERVILLE COUNCIL MEETING AGENDA i terviffe Wednesday, February 27, 2013 6:30 p.m. or shortly thereafter (SET AGENDA = RED ITALICS) OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. February 13, 2013 City Council Meeting Minutes (Pages 1 -6) 2. February 13, 2013 City Council/Joint Committee /Commission Work Session (Pages 7 -8) V. CONSENT AGENDA 1. City of Centerville February 14, 2013 through February 27, 2013 Claims (Check #27816 - 27829) (Page 9) & (Check #27830 - 27833) (Page 9a) 2. Centennial Lakes Police Department Claims through February 14, 2013 (Check 9312 -9342) (Page 10) 3. Centennial Fire District Claims through February 15, 2012 (Check #5685 -5702) w /Check #5682 -5684 Payroll (Pages 11) 4. Parks & Recreation Committee Recommendation to Approve Special Event Permit for Shake Your Shamrock 8K15K & Kids Run — Kell} KornerlFrontRunner (March 16, 2013, 12:00 Noon) (Page 11 a) VI. AWARDS /PRESENTATIONS /APPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Bids for 2013 Project — Engineering review (Pages 12 -13) 2. Res. #13 -OXX — Calling for Public Hearing on Special Assessments (Page 14) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson a. Open Book vs. Board of Appeal & Equalization X. ADJOURNMENT "REMINDERS" Parks & Recreation Committee Meeting — March 6, 2013, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting — March 5, 2013, 6:30 p.m. Council Chambers City Council Meeting — March 13, 2013, 6:30 p.m. Council Chambers City Council Meeting — March 27, 2013, 6:30 p.m. Council Chambers Daylight Savings — March 10, 2013 (Spring Ahead) vN I 1 v1 vL-111 I L-F %V IL-L-L- 02/27/13 11:52 AM Check Detail - February 27, 2013 — updated list Page 1 Check Check Date # Vender Name Comments Amou 2/28/2013 000403E IRS /EFTPS FICA W/H - PAY PERIOD 5 $3,127.46 2/28/2013 000403E IRS /EFTPS FED W/H - PAY PERIOD 5 $2,298.66 Check Nbr 000403 IRS EFTPS $5,426.12 2/28/2013 000404E WELLS FARGO H.S.A. W/H - PAY PERIOD 5 Check Nbr 000404 WELLS FARGO $1,329.17 2/28/2013 000405E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 5 Check Nbr 000405 MINNESOTA DEPT OF REVENUE $940.05 2/28/2013 000406E PERA PERA W/H -PAY PERIOD 5 Check Nbr 000406 PERA $2,624.70 2/27/2013 027830 CENTURY LINK 651- 429 -4750 - SERV THRU 3 -15 -2013 $121.34 2/27/2013 027830 CENTURY LINK 651- 429 -3232 - SERV THRU 3 -15 -2013 $250.53 Check Nbr 027830 CENTURY LINK $371.87 2/27/2013 027831 COMCAST 2085 W CEDAR ST - HIGH SPEED INTERNET & CABLE Check Nbr 027831 COMCAST $72.89 2/27/2013 027832 SMITH & GLASER, LLC PROSECUTION - SERV THRU 12 -31 -12 $19,427.00 2/27/2013 027832 SMITH & GLASER, LLC HOGAN - SERV THRU 12 -31 -13 $161.50 2/27/2013 027832 SMITH & GLASER, LLC GENERAL - SERV THRU 12 -31 -12 $6,365.86 2/27/2013 027832 SMITH & GLASER, LLC CAMP BARON - SERV THRU 12 -31 -12 $579.50 2/27/2013 027832 SMITH & GLASER, LLC 7047 21ST AVE SHEEHY - SERV THRU 12 -31 -12 $237.50 2/27/2013 027832 SMITH & GLASER, LLC TRAIL LINE PROJECT - SERV THRU 12 -31 -12 $262.00 Check Nbr 027832 SMITH & GLASER, LLC $27,033.36 212712013 027833 SUN LIFE INSURANCE COMPANY MARCH 2013 LIFE INS. $19.80 2/27/2013 027833 SUN LIFE INSURANCE COMPANY MARCH 2013 DISABLITY INS. $133.83 Check Nbr 027833 SUN LIFE INSURANCE COMPANY $153.63 Total Checks $37,951.79 qz�- Centerville Special Event Permit Application pp 1. TITLE P�JRPOSE, AND B F DESCRIPTION OF EVENT: S t - c, u!" ��ems+/o c 1 py�arC, 1 }�• _ S -�S c..n r.. hca G.IT P� 0 , ar,e (3 New Application: Renewal of or Change in Application: CONTACT PERSON: TELEPHONE: G $1 / C. S 3 7 c/W OR S Z 6 g 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its /their behalf. Applicant's Name: 6v% A i Title: 1 /� J4 s . LL,-,A Address: / � (o G + h 5 i' - Mailing Addr s: W)- .}t 6,&V Lc, M ed 3 511 Affiliation: .,� r Day Phone: la 51 G S 3 -- 74o i Evening Phone: 631 - LIZ, f3 - 9 7 Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: �-t rf �, Organization/Business /Agency /Affiliation: (r, d•��st �� Is this a non - profit organization? Yes No If you are making application under non - profit status, proof of non - profit status must be attached to this application Mailing Address: 4-1 y q 5 L� K A A- R-le'r(u J4 AA/ Day Phone: 5 i - ZS 1 - 5 21 R q Evening Phone: 6 , S1 - Ll 1 7- - 4� L ' Title an functional responsibility with regard to the event: Page 1 of 10 RES. #13 -0 A RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT AND CALLING FOR A PUBLIC HEARING ON 2013 STREET IMPROVEMENTS WHEREAS, bids have been received, and costs have been determined for the improvement of 1. Center Street from Dupre Road to 20`" Avenue, Sumac Court and Ivy Court by, reconstruction of base and street pavement, curb, storm sewer and related drainage improvements, and construction of utilities in advance of paving, and 2. Peterson Trail from Main Street to Fox Run, Fox Run from Peterson Trail westerly to its terminus in the cul -de -sac, Hayfield Road from Peterson Trail to Mill Road and all of Houle Circle, by removal and replacement of asphalt pavement and related drainage improvements, and WHEREAS, the bid price for the improvement is $1,161,550 and the expenses to be incurred in the making of such improvement amount to $348,465 so that the total cost of the improvement will be $1,510,015. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $1,207,877 and the portion to be assessed against benefiting properties is declared to be $302,138. 2. The City Administrator, with the assistance of the consulting engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law and in accordance with the adopted assessment policy of the City, and he shall file a copy of such proposed assessment in his office for public inspection. 3. A hearing shall be held on the 27` day of March, 2013, at City Hall, at 6:30 p.m. to pass upon the proposed assessment and at such time place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 4. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the Council this 27` day of February, 2013. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk