The URL can be used to link to this page

Home My WebLink About2012-10-03 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, October 3, 2012 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, October 3, 2012 at the Centerville City Hall. Present: Chairperson Patrick Branch Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Suzanne Seeley Committee Member Mark Haiden Committee Member Kevin Waeghe Committee Member Chris Bettinger Also Present: Council Member Steve King Absent: Committee Member Brian Peterson Public Works Director Paul Palzer I. CALL TO ORDER Chairperson Branch called the October 3, 2012 Parks & Recreation Committee Meeting to order at 6:45p.m., at Centerville City Hall council chambers. II. SET AGENDA Motion was made by Committee Member Haiden seconded by Committee Member Amundsen to add number 13 “Schwan’s Skate Night” under Updates. All in favor. Motion carried unanimously . III. APPEARANCES - NONE CONSIDERATION OF MINUTES IV. Consideration of the September 5, 2012 Parks and Recreation Committee meeting minutes: The voting procedure of the committee was discussed. There are 7 votes allowed and there are currently 8 members on this committee. If all are in attendance then the chairperson will not vote; if one person is absent then all may vote. This was done with the consensus of the Committee members. Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to approve the September 5, 2012 meeting minutes with the following corrections: 1. Under V. Committee Business #2 & the motion – change spelling of stripping to striping & under Committee Business #6 remove the words “was present” and add “via email” between “stated” and “that” & in the motion listed to add City of Centerville Parks & Recreation Committee October 3, 2012 “Grahek” as the person who seconded the motion. All in favor. Motion carried unanimously. COMMITTEE BUSINESS V. City Council Goals and Objectives – 2012 1. (Modified Addendum for Parks & Recreation) Motion was made by Committee Chairperson Branch, seconded by Committee Member Amundsen to submit the Modified-Proposed Addendum for the Committee to the City Council for approval and adoption into the City Goals and Objections for 2013. All in favor. Motion carried unanimously. 2. Park Facility Permit Application: September 22, 2012 for use of pavilion at Laurie LaMotte Park for a picnic. Permission was given by staff, due to the timing conflict and the Committee agreed with the decision. 3 Park Facility Permit Application: LaMotte Park Hockey Rink from October 15, 2012 through November 20, 2012, Mondays & Thursdays from 7 – 8 pm for dry land practice. Motion was made by Committee Member Amundsen, seconded by Committee Member Grahek to approve the application as presented. All in Favor. Motion carried unanimously. 4. Hidden Spring Park or LaMotte Park Clean-Up and Storm Drain Stenciling by Girl Scouts on October 13, 2012 It was noted that the Girl Scouts had submitted stenciling; however, it did not meet the City’s existing stenciling pattern and Mr. Palzer stated that all drains had been previously marked. Chairperson Branch suggested one or more members of the Committee attend the clean up and thank them for their efforts. 5. Tulip Planting – October 6, 2012 – meet at City Hall at 9:00am Several members of the Committee are unavailable to participate in this event. 6. Upcoming Events for 2013 and the remainder of 2012 See September 5, 2012 meeting minutes for scheduled dates. 7. Proposed Snowmobile Ordinance After discussion, this topic was tabled to the November meeting; Chairperson Branch will obtain additional information. 8. City Code, Chapter 94, Section 94.01 Page 2 of 5 City of Centerville Parks & Recreation Committee October 3, 2012 Generally covers sporting, athletic and music concert events in the residential districts of the city. After review and discussion, a suggestion was made to add “racing events” in paragraph (B) (1). 9. Special Use Permit Application – Centerville Lions use of Laurie LaMotte Memorial Park Warming House for Haunted House on October 19, 20, 26 & 27, 2012. Motion was made by Chairperson Branch, seconded by Committee Member Amundsen to approve the presented application. All in favor. Motion carried unanimously. 10. End of Year Budget Review – Allocation of Reserves for 2013. (Volleyball Court & Other Items) Lengthy discussion ensued regarding the best use of reserves for the upcoming year - including the following purchases: park benches for Eagle Park and Trailside Park; bulletin board for the exterior of the warming house, larger popcorn machine, etc. along with the construction of one (1) volleyball court. Finance Director Jeziorski provided the Committee with reserve amounts or previously committed funds from the 2011 8K Walk/Run Proceeds, $2,037.71; Donations, $7,750; Signage, $1,585.53; proceeds from the 2012 8K Walk/Run, $1,381.82; all totaling $12,755.06. Consensus of the Committee was to earmark all of existing reserves/committed funds and $1,000 of unspent funds from the 2012 Budget line item Park Programs and request that Council assist in obtaining their goal in 2013 by providing an additional $5,000 for a total of $16,755.06 allowing construction of one sand volleyball court. Motion was made by Chairperson Branch, seconded by Committee Member Haiden to commit the above stated funds ($11,755.06) and request assistance from Council ($5,000) totaling $16,755.06 for the construction of one (1) sand volleyball court at Laurie LaMotte Memorial Park in 2013. All in favor. Motion passed unanimously. Additional discussion was had regarding the necessity of irrigating either Hidden Spring Park or Cornerstone Park. Consensus of the Committee was to continue discussions regarding this item. VI. UPDATES 1. Council Updates – Council Liaison King None 2. Kiosk Inserts – Amundsen Page 3 of 5 City of Centerville Parks & Recreation Committee October 3, 2012 The outdated information has been removed and now includes only current information. 3. Smart Phone Application – Peterson No update; Tabled 4. Sand Volleyball Court – Palzer & Haiden See #10 under Committee Business above 5. Rescheduling of Little League games to Lexington Chairperson Branch will not be contacting the coordinator to determine the reason the games were moved from Centerville to Lexington; monies were lost due to the cost of the concession stand not be utilized. There will be no concessions in 2013. 6. Thank You Letters (Music in the Park & 8K Sponsors) These need to be written as soon as possible. 7. Enhancement Items for Music in the Park (Grahek & Amundsen) Committee Member Peterson offered to check prices on the headphones and cables. Tabled to November 8. Movie in the Park – Peterson This event was a huge success with over 200 people in attendance. It was suggested that volunteers begin making popcorn at least an hour prior to the start of this event. 9. Email Account for people to receive information on community recreation activities and events on the City web site - Tabled 10. Supplies on hand for Skate Night Popcorn and hot cocoa mix – need to inventory supplies on hand and purchase additional popcorn, oil and cocoa mix with milk powder in bulk. 11. Bunker Hills Stable Skate Night, Hayride and Bonfire Needs to be scheduled. 12. Schwan’s Ice-Skate Night Only a few people showed up. It was suggested that this hour of free skating be donated to a youth or community group. Need to research the legalities involved. Tabled. Page 4 of 5 City of Centerville Parks & Recreation Committee October 3, 2012 VII. REVIEW OF ACTION ITEMS Items that have been completed as of October 3, 2012 will be removed:  These include item numbers 54, 63 Items that are to be deleted as of October 3, 2012 will be removed:  These include item numbers 55, Items that need to be done ASAP are item numbers: 59a, 59b NOTE: All remaining current open & tabled items – change date from 10-3-12 to 11-7-12 Corrections - Change 62 to 63 Items to be added are:  12-064 – Girl Scout Clean up – determine which stencil to use – Paul Palzer  12-065 - City Code, Chapter 94, Section 94.01 – add “racing events – Council ?  12-066 – Donation of 1 hour of donated ice time to youth or community group - staff NOTE: All of these added items have a Due Date of 11-7-12, are Open and the Assigned Person for them is: STAFF A revised Action Item List, as of October 3, 2012 meeting will be included with the approved minutes. VIII.FYI Stantec Receipt for Sponsorship IX. ADJOURNMENT Motion was made by Committee Member Bettinger and seconded by Committee Member Amundsen to adjourn the October 3, 2012 Parks and Recreation meeting at 7:59 p.m. All in favor. Motion carried unanimously. Submitted by: Linda Neudecker, Recording Secretary Page 5 of 5