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Home My WebLink About2013-01-23 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING January 23, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of January 23, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Public Works Director Paul Palzer I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) Mayor Wilharber opened the public hearing to consider the Business Subsidy Policy at 6:31 p.m. 1. Business Subsidy Policy Administrator Larson stated that the presented policy is an amendment of the City’s current policy but contains required language regarding jobs and minimum pay guidelines but was also drafted with HAF Equipment in mind. Administrator Larson also stated no one from the public had submitted comments or is present at the meeting this evening. Mayor Wilharber closed the public hearing on the Business Subsidy Policy at 6:32 p.m. Mayor Wilharber opened the public hearing regarding Granting a Business Subsidy for HAF Equipment at 6:32 p.m. 2. Potential for Granting a Business Subsidy for HAF Equipment Administrator Larson stated that HAF Equipment is currently in negotiations regarding the purchase of land needed and due to that status, no development agreement has been drafted. Both Administrator Larson and Attorney Glaser recommending continuing the public hearing until the next regularly scheduled meeting of Council. City of Centerville Council Meeting Minutes January 23, 2013 Motion was made by Council Member Love, seconded by Council Member Paar to continue the Public Hearing for Potentially Granting a Business Subsidy for HAF Equipment until February 13, 2013. All in favor. Motion passed unanimously. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #27776-27780) to the Consent Agenda. Mayor Wilharber also stated that Centennial Lakes Police Department Check #9162 & 9261 were both voided and that before them this evening was a replacement page for the Personnel Policy. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the Set Agenda as presented. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1. January 9, 2013 City Council Meeting Minutes Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the January 9, 2013 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville January 9, 2013 through January 23, 2013 Claims (Check #27748- 27775) w/Check #27754 Voided & (Check #27776-277) 2. Centennial Police Department Claims through January 10, 2013 (Check #9259-9288) w/Check #9162 & #9261 Voided 3. Centennial Fire District Claims through January 4, 2013 (Check #5632-5646) Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI.AWARDS/PRESENTATIONS/APPEARANCE 1. None. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #13-007 – Amending Business Subsidy Policy Mayor Wilharber read the presented Resolution. Page 2 of 4 City of Centerville Council Meeting Minutes January 23, 2013 Council Member King questioned the previous policy and questioned the differences. Administrator Larson stated that the new policy contained required language regarding jobs, minimum pay guidelines, etc. Motion by Council Member Fehrenbacher, seconded by Council Member King to adopt Res. #13-007 – Amending Business Subsidy Policy as presented. All in favor. Motion carried unanimously. 2. Personnel Policy Dated January 1, 2013 ~ Section 8.02 & 8.03 Modifications Administrator Larson stated that an error had been noticed and Council Members have been presented with a replacement page 36a. Administrator Larson also stated that Section 8.2 Accrual within the table, Years of Service went from 0 through 6 months on line 1 and line 2 stated After 1 year through 3 years with a gap for 6 months to 1 year. Administrator Larson stated that the new page corrected this inconsistency and aligns with the Labor Agreement between the City and the Local 49ers. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Personnel Policy Dated January 1, 2013 ~ Section 8.02 & 8.03 Modifications as presented. Discussion ensued regarding flexibility with accrual hours that potentially could exceed the maximum amount and Administrator Larson stated that in extenuating circumstances beyond the employee’s control, if used immediately they would be allowed. All in favor. Motion carried unanimously. 3. Res. #13-008 – Approving Plans and Specifications & Calling for Bids on 2013 Street Improvement Engineer Statz stated that the Plans and Specifications are complete and have been provided to Council for their review. Engineer Statz also stated that Council must determine whether they desire to call for bids for the 2013 Street Improvement project. Once the bids are received, they will be checked for accuracy and forwarded to Council for review and consideration of ordering a public hearing; however, if the costs exceed the Engineer’s estimated amounts or if Council feels that additional time may provide them lower bids they could desire to delay the project. Engineer Statz drew Council’s attention to a major issueplan change. The City’s water system master plan calls for, a 12” watermain should to be installed near the southern border of town to allow for future development and eliminate the need for future easement acquisitions. Engineer Statz stated thathas included in the plan to change the planned watermain from eight inch to twelve inch. The enlargement of the watermain would not increase assessments the cost for residents as this is generally funded through enterprise funds such as the Water Fund. Engineer Statz also stated that the appropriate permits have been forwarded to Rice Creek Watershed District and if any modifications needed to be made they would be made through addendums. Page 3 of 4 City of Centerville Council Meeting Minutes January 23, 2013 Council Member Fehrenbacher questioned the cost of oversizing and Engineer Statz felt that it would not exceed $40,000, but will be determined by depending on bids received. Lengthy discussion was had regarding implications of Governor Dayton’s proposed budget, how the City could protect it self for the potential for increased bids and contractor adjustments, timeline for project awardingdo to possible changes in sales tax rates. Statz suggested making a change in, potential written specifications being contained in the bid documents, the installation of watermain and mandatory connection to municipal services for Center Street portion of the project to reflect the possible sales tax rate adjustments. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to adopt Res. #13-008 – Approving Plans and Specifications & Calling for Bids on 2013 Street Improvement Project. Council Member King Opposed. Motion carried. IX. ANNOUNCEMENTS/UPDATES Administrator Larson reported that the Six Cities Collaborative Group was in the midst of a study involving all cities’ utilities in an attempt to ascertain whether to it is feasible to move forward with the possibility ofa future joint utility operations. It has been determined that without further study and funding this option would be unobtainable. Administrator Larson stated that it was the group’s consensus to discuss with legislators the possibility of developing a bill forsecuring funding. Discussion ensued regarding other entities that have provided joint water utilities such as St. Paul Water, West St. Paul, Lauderdale, etc.; however, it has only been completed for water services not both sewer and water, . Complicating factors include water treatment facilities in neighboring communities, lake levels, need for a joint powers agreement to provide services versus an independent company,. Positives include previous collaborative projects (salt brine, Fire District, Police, etc.) and working with the League of Minnesota Cities. Administrator Larson stated that there would be a Local Government Officials meeting on January 30, 2013 if any member was interested to contact him. Mayor Wilharber stated that there would be a Fire Steering meeting on the following day at station 2 and a Police Commission meeting the following weekFebruary 11th. Mayor Wilharber also reminded Council Members that there would be a meeting with Anoka County Highway Department on January 29, 2013 regarding the Centerville Road/CSAH21 improvements. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Love to adjourn the regularly scheduled Council Meeting of January 23, 2013 at 7:07 p.m. All in favor. Motion carried Unanimously Transcribed by City Staff Member Teresa Bender, City Clerk Page 4 of 4