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2013-03-13 CC Packet
CITY OF CENTERVILLE COUNCIL MEETING AGENDA teryiC�e Wednesday, March 13, 2013 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. February 27, 2013 City Council Meeting Minutes (Pages 1 -6) V. CONSENT AGENDA 1. City of Centerville February 28, 2013 through March 13, 2013 Claims (Check #27834 - 27855) (Pages 7 -8) 2. Centennial Lakes Police Department Claims through February 28, 2013 (Check 9343 -9356) (Page 9) 3. Centennial Fire District Claims through March 1, 2013 (Check #5703 -5719) (Page 10) 4. Annual Renewal of Anoka County Agreement for Residential Recycling Program (Pages 11 -16) VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Mr. Paul Keleher, Chain of Lakes Rotary — 2 "d Annual "Chain of Giving" Fundraiser VII. OLD BUSINESS VIII. NEW BUSINESS 1. Bids for SCADA System Upgrade — Savage Controls ( /Z Sewer & % Water Fund) (Pages 17 -20) 2. Annual Performance Review — Stantec (Pages 21 -22) 3. Recommendation for Hiring - Building Inspector /P.W. Maintenance Technician 4. Consider Building Official/P.W. Director Recommendation for Lawn Maintenance Services Proposals (Pages 23 -41) IX. ANNOUNCEMENTS/UPDATES 1. Finance Director, Mike Jeziorski a. Anoka County Highway Department — Special Event Permit/Road Closure 2. ADJOURNMENT "REMINDERS" "Shake Your Shamrock" 8K/5K & Kids Run — March 16, 2013, Noon (Starting @ 7071/7073 Centerville Road & Finishing @ Cornerstone Park/Kelly's Korner) FrontRunner Will Adhere to all Requirements of City, PD & FD — Will Have PA System (Neighbors Will be Notified Prior to Race by Them) City Council Meeting — March 27, 2013, 6:30 p.m. Council Chambers (P.H. 2013 Street Improv. Project) Daylight Savings — March 10, 2013 (Spring Ahead) Planning & Zoning Commission Meeting — April 2, 2013, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — April 3, 2013, 6:30 p.m. Council Chambers City Council Meeting — April 10, 2013, 6:30 p.m. Council Chambers (Downtown Redevelopment & Ken Tolzmann,City Accessor) CITY OF CENTERVILLE CITY COUNCIL MEETING February 27, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 27, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member D. Love Council Member Jeff Paar Q 1� ABSENT: Council Member King STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. 111. APPROVAL OF AGENDA Mayor Wilharber requested that Centerville Claims (Check #27830 - 27833) be added to the Consent Agenda along with Item #4, Parks & Recreation Committee Recommendation to Approve Special Event Permit for Shake Your Shamrock 8K/5K & Kids Run — Kelly's Korner /FrontRunner (March 16, 2013, 12:00, Noon) . Mayor Wilharber noted that Res. #13 -OXX — Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvements had been placed before them for inclusion in the packet. Motion by Council Member Love, seconded by Council Member Paar, to approve the agenda with the above stated additions. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1. February 13, 2013 City Council Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the February 13, 2013 City Council Meeting Minutes as presented All in favor. Motion Passed unanimously. 2. February 13, 2013 City Council /Joint Committee /Commission Work Session Meeting Minutes 1 City of Centerville Council Meeting Minutes February 27, 2013 Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the February 13, 2013 City Council/Joint Committee /Commission Work Session Meeting Minutes as presented. All in favor. Motion passed unanimously. V. CONSENT AGENDA 1. City of Centerville February 14, 2013 through February 27, 2013 Claims (Check #27816- 27829) & 27830 -27833 2. Centennial Lakes Police Department Claims through February 14, 2013 (Check #9312- 9342) 3. Centennial Fire District Claims through February 15, 2013 (Check #5685 -5702) w /Check #5682 -5684 Payroll 4. Parks & Recreation Committee Recommendation to Approve Special Event Permit for Shake Your Shamrock 8K/5K & Kids Run — Kelly's Korner /FrontRunner (March 16, 2013, 12:00 Noon) Mayor Wilharber requested that Item #4 be removed for additional discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approved Consent Agenda Items 1 -3 as presented. All in favor. Motion passed unanimously. Mayor Wilharber suggested that stipulations be placed on the Special Event Permit for the Shake Your Shamrock Runs due to the Centennial Lakes Police Department's lack of review to date. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Special Event Permit for the Shake Your Shamrock 8K/5K & Kids Run — Kelly's Korner /FrontRunner on March 16, 2013 at 12:00 Noon subiect to conditions placed on them by the Centennial Lakes Police Department. All in favor. Motion passed unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. None. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Bids for 2013 Street Improvement Project — (Stantec Review) Engineer Statz reported that on February 20, 2013 the City received bids for the project and that they came in slightly higher than anticipated; however, he felt that the difference could be offset by Water Enterprise Funds. Engineer Statz stated that the installation of the watermain along Center Street, Ivy Court and Sumac Court bore the majority of the difference from the estimate Page 2 of 6 2 City of Centerville Council Meeting Minutes February 27, 2013 to the bids. Engineer Statz also stated that the lowest bidder, Northdale Construction, was within two (2) percent of the engineering estimate. Lengthy discussion was had regarding on- project and off - project water connection costs, estimates given to residents during the input meeting, permit and inspection fees, pass through fees, 90 day timeframe for acceptance of the bids, and the process for assessing municipal water service availability, service line connection and the street reconstruction project. Administrator Larson stated that by Council considering the resolution before them this evening, it would allow for scheduling of the public hearing and legal notices being forwarded to affected residents allowing their input; however, the City would not accept the bid for the project until sometime after the hearing on March 27, 2013. 2. Res. #13 -011 — Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvement Project Motion by Council Member Fehrebacher, seconded by Council Member Paar, to adopt Res. #13 -011 — Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvement Project as presented. Clarification was made regarding the resolution and its meaning, each individual home for the water service line connection would be unique due to internal piping and lot dimension; however, contractor charges would be a pass through of the bid amount(s) for on- project and off - project residents. Council had concerns that residents had been previously told an estimated price that was lower. Administrator Larson stated that residents would have plenty of time to determine whether or not they desired to connect and would also receive a clear letter stating that the estimate was for 65' of line boring and their individual home could be more or less. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES City Administrator Larson a. Open Book vs. Board of Appeal & Equalization Administrator Larson reported that State Law requires that at least one member of the local board of Review be certified through the state and in years past the City has had two members; however, those certifications expired and no training is available to meet the normal board of review dates. State law states that when this occurs, the County steps in and provides an "Open Book" process and residents will appeal directly to the County Assessor if they feel there are valuation adjustments that need to be made. Residents may also appeal to the County Board of Review without appearing during the "Open Book" process. Administrator Larson stated that several other cities have not exercised their ability to hold their own Board of Appeal & Equalization for similar reasons. Administrator Larson stated that the Council needs to Page 3 of 6 3 City of Centerville Council Meeting Minutes February 27, 2013 determine whether they desire to hold their own Board of Appeal & Equalization in 2014. Administrator Larson also stated that training session have been limited in the past and have yet to be set for 2013. Administrator Larson stated that City Assessor Ken Tolzmann will be present for the "Open Book" process at the County and will be appearing before Council in April for his annual review of home values and sales trends. b. Downtown Development — Mr. Bill Beard Attendance at the March 27, 2013 Council Meeting for a short Work Session. Administrator Larson stated that recently he had spoken with Mr. Beard and requested that he attend an upcoming meeting to provide Council with a forecast for developing the area due to the economic downturn. Mayor Wilharber suggested that with the scheduled public hearing for the 2013 Street Improvement Project on the same evening, the following meeting will work better. C. I35W /E Meeting — Thursday, March 7, 2013 Administrator Larson requested that if any Council Members desired to attend to please let him know for noticing and rsvp requirements. d. Anoka County Rice Creek Chain of Lakes Campground Renovations & Sanitary Sewer Upgrades Administrator Larson stated that last year the County received permission to connect to the City's sanitary sewer line; however, a substantial issue has been uncovered regarding a residential property where the adjoining property owner's private well is too close to the sanitary sewer force -main, which is in violation of Health Department requirements. Administrator Larson stated that the forcemain was installed prior to the private well and it is the well driller's error. However, Anoka County is being required by the State Health Department to resolve the violation. To clear up the problem Anoka County is proposing to connect the homeowner to a watermain if the City is willing to extend the existing line by 900'. The County is willing to pay a portion of the cost of the extension. Administrator Larson stated that the resident is willing to connect if the County pays all associated fees for that connection. Discussion ensued regarding a portion of the extension being subsidized by Anoka County and potentially Lino Lakes. Council was open to receiving estimates from Northdale Construction for the potential project. e. 7261 Main Street — City Owned Property For Sale Administrator Larson state that per Council direction, the Request for Proposals has been placed in the local paper and forwarded to area developers and realtors. Administrator Larson suggested that Council may desire to obtain an appraisal of the property in preparation of interested individuals. Administrator Larson felt that a full appraisal would not exceed $400. Council concurred. Page 4 of 6 4 City of Centerville Council Meeting Minutes February 27, 2013 f. Area City Collaboration — Utility Systems (Operation, Maintenance & Distribution of Sanitary Sewer and Water Supply) Administrator Larson reported that all cities had passed the resolution and a bill number would be forthcoming. Administrator Larson felt that this had significant potential and continues to move forward. g. Building Inspection/Public Works Maintenance Technician Vacant Position Administrator Larson stated that the City had received approximately 15 applications, has scheduled eight (8) interviews and anticipates that Staff will have a recommendation for Council's next meeting. h. Anoka County Centerville Road/CSAH21 Reconstruction Engineer Statz reviewed with Council Anoka County's latest proposals and estimated project cost, which are very preliminary and are for discussion purposes. Engineer Statz reported that the County has incorporated several desires of Council. Engineer Statz stated that the City's portion of required costs would be a minimum $140,000 and up to $527,000 which would include an 48" trunk storm sewer ($280,000) and Sidewalk from Meadow Lane to Dupre Road on the east side of the roadway ($78,000) and the required construction engineering fees of $29,000. Council directed Engineer Statz to research the cost share percentages of the City versus the County. Engineer Statz stated that the County anticipates the project to commence in 2014 and would cost a total of 1.8 million to complete. Administrator Larson stated that additional research would be completed as to whether the County included replacement of a culvert underneath the trail to the park and he felt that the County may pay a portion of this cost. Administrator Larson felt that the improvement costs for the City's portion could be paid without bonding due to the delay of the project to 2014. Lengthy discussion ensued regarding Anoka County's responsibilities for securing easements, their desire for delaying construction until 2014 when the roadway is currently in horrible condition. Administrator Larson stated that both the County and Staff felt that to continue the project at this time, a public input meeting should be held. Council Member Paar reported that since the Council's previous meeting, Council Members Love and Fehrenbacher along with residents Mr. Charles Reinhardt and Mr. John Thill have expressed their willingness to assist with the organization of the annual Fete des Lacs parade that is scheduled to take place on July 27, 2013. Mayor Wilharber expressed to the public the importance of keeping fire hydrants clear of snow. Page 5 of 6 5 City of Centerville Council Meeting Minutes February 27, 2013 X. ADJOURNMENT Motion by Council Member Love, seconded by Council Member Fehrenbacher, to adiourn the regularly scheduled Council Meeting of February 27, 2013 at 7:47 p.m. All in favor. Motion passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6 6 CITY OF CENTERVILLE 03/07/13 1:59 PM Check Detail - March 13, 2013 Page 1 Check Date Check # Vender Name Comments Amount 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE FUEL $814.11 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE PARTTION SOFRWARE ON HARD DISK $48.06 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE FUEL $179.41 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE 4X8 SIGN $139.00 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE REPAIR AND MAINT. PARTS P.W. $317.46 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE OPERATING SUPPLIES $103.33 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE POSTAGE $9,95 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE AD FOR BUILDING INSPECTOR $135.36 3/6/2013 000407E MASTERCARD -CITY OF CENTERVILLE FUEL $806.34 Check Nbr 000407 MASTERCARD -CITY OF CENTERVILLE $2,S53.02 3/6/2013 000408E REV - TRAK - MERIDIAN BANK SERVICE CHARGES FOR ON LINE PYMTS Check Nbr 000408 REV - TRAK - MERIDIAN BANK $88.70 3/13/2013 027834 ANOKA COUNTY PROPERTY RECORDS 7137 -20TH AVE - CUP VERMEERSCH AUTO Check Nbr 027834 ANOKA COUNTY PROPERTY RECORDS $46.00 3/13/2013 027835 BANYON DATA SYSTEMS INC FUND ACCOUNT & FUND PAYROLL SUPPORT Check Nbr 027835 BANYON DATA SYSTEMS INC $1,611.88 3/13/2013 027836 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES - MARCH 2013 Check Nbr 027836 CENTENNIAL LAKES POLICE DEPT $56,374.25 3/13/2013 027837 CENTER POINT ENERGY MINNEGASCO 2085 W CEDAR ST - SERV THRU 2 -22 -13 $892.78 3/13/2013 027837 CENTER POINT ENERGY MINNEGASCO 6970 LAMOTTE DR - SERV THRU 2 -22 -13 $151.03 3/13/2013 027837 CENTER POINT ENERGY MINNEGASCO 1785 PELTIER LAKE DR - SERV THRU 2 -22 -13 $14.80 3/13/2013 027837 CENTER POINT ENERGY MINNEGASCO 7087 20TH AVE S - SERV THRU 2 -22 -13 $12.85 3/13/2013 027837 CENTER POINT ENERGY MINNEGASCO 1880 MAIN ST - SERV THRU 2 -22 -13 $653.62 Check Nbr 027837 CENTER POINT ENERGY MINNEGASCO $1,725.08 3/13/2013 027838 CITY OF CIRCLE PINES MARCH 2013 POLICE BUILDING $521.46 3/13/2013 027838 CITY OF CIRCLE PINES MARCH 2013 POLICE BUILDING $5,000.00 Check Nbr 027838 CITY OF CIRCLE PINES $5,521.46 3/13/2013 027839 CITY OF LEXINGTON REFUND FEES FOR LEXINGTON OPEN BUILDING PERMITS i !br 027839 CITY OF LEXINGTON $1,875.41 3/13/2013 027840 CONNEXUS ENERGY 6900 - 20TH AVE - LIFT STAT - SERV THRU 2 -18 -13 $67.92 3/13/2013 027840 CONNEXUS ENERGY 6800 20TH - RADIO FOR SCADA AVE - SERV THRU 2 -21 -13 $16.95 3/13/2013 027840 CONNEXUS ENERGY 6800 20TH - RADIO FOR SCADA AVE - SERV THRU 2 -21 -13 $16.94 3/13/2013 027840 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 2 -18 -13 $365.84 3/13/2013 027840 CONNEXUS ENERGY 7100 -20TH AVE N - TRAFSG - SERV THRU 2 -21 -13 $37.13 3/13/2013 027840 CONNEXUS ENERGY 7087 -20TH AVE N - SERV THRU 2 -18 -13 $153.30 3/13/2013 027840 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219699 - SERV THRU 2 -27 -13 $113.70 3/13/2013 027840 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219678 - SERV THRU 2 -27 -13 $116.47 Check Nbr 027840 CONNEXUS ENERGY $888.25 3/13/2013 027841 CYHA RETURN DEPOSIT FOR LAMOTTE PARK Check Nbr 027841 CYHA $100.00 3/13/2013 027842 DAVE KICHLER INSPECTIONS, INC. ELECTRICAL INSPECTIONS Check Nbr 027842 DAVE KICHLER INSPECTIONS, INC. $716.00 3/13/2013 027843 DAVIDS HYDRO VAC INC. 1926 72ND ST - SEWER LINE REPAIR Check Nbr 027843 DAVIDS HYDRO VAC INC. $2,627.50 3/13/2013 027844 GOPHER STATE ONE CALL INC SERV THRU FEBRUARY 2013 $13.78 3/13/2013 027844 GOPHER STATE ONE CALL INC SERV THRU FEBRUARY 2013 tilm heck Nbr 027844 GOPHER STATE ONE CALL INC $27.56 3/13/2013 027845 HAWKINS WATER TREATMENT CHEMICALS wheck Nbr 027845 HAWKINS WATER TREATMENT $1,162.00 3/13/2013 027846 HD SUPPLY WATERWORKS LTD METER PARTS heck Nbr 027846 HD SUPPLY WATERWORKS LTD $3,462.75 3/13/2013 027847 INTERNATIONAL UNION OF OPERATI APRIL 2013 UNION DUES Yheck Nbr 027847 INTERNATIONAL UNION OF OPERATI $65.00 3/13/2013 027848 JEZIORSKI, MIKE MILEAGE REIMBURSEMENTS - FOR 2 -12 & 2 -25 -13 heck Nbr 027848 JEZIORSKI, MIKE $47.31 3/13/2013 027849 KENNETH A. TOLZMANN, SAMA 1ST QUARTER ASSESSMENT SERVICES ' br 027849 KENNETH A. TOLZMANN, SAMA $3,915.62 3/13/2013 027850 MINN. DEPT. OF HEALTH WATER TEST :heck Nbr 027850 MINN. DEPT. OF HEALTH $1,755.36 3/13/2013 027851 MINNESOTA RURAL WATER ASSOC CITY MEMBERSHIP THRU 12 -31 -13 :heck Nbr 027851 MINNESOTA RURAL WATER ASSOC $225.00 7 CITY OF CENTERVILLE 03/07/13 1:59 PM Page 2 Check Detail - March 13, 2013 Check Date Check # Vender Name Comments Amow 3/13/2013 027852 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H PAY PERIOD 6 Check Nbr 027852 NATIONWIDE RETIREMENT SOLUTION $398.93 3/13/2013 027853 PALZER, PAUL REIMBURSE FOR GAS - CHARGED ON PERSONAL CARD FOR $64.30 3/13/2013 027853 PALZER, PAUL MILEAGE REIMBURSEMENT - ASH BOER SYMPOSIUM $44.64 3/13/2013 027853 PALZER, PAUL MILEAGE REIMBURSMENT - WATERSHED SYMPOSIUM $24. 64 Check Nbr 027853 PALZER. PAUL $133.58 3/13/2013 027854 USA MOBILITY WIRELESS, INC. ON CALL PAGER SERV THRU 5 -31 -13 $7.34 3/13/2013 027854 USA MOBILITY WIRELESS, INC. ON CALL PAGER SERV THRU 5 -31 -13 $7.34 Check Nbr 027854 USA MOBILITY WIRELESS. INC. $14.68 3/7/2013 027855 SHEEHY CONSTRUCTION COURT ORDERED PAYOFF - SHEEHY COURT COSTS Check Nbr 027855 SHEEHY CONSTRUCTION $61,467.54 Total Checks $146,802.88 8 CENTENNIAL LAKES POLICE DEPT Check Register -Police GL without invoice numbers Page: 1 Check Issue Dates: 2/15/2013 - 2/28/2013 Feb 28, 2013 12:07PM Report Criteria: Report typ Summary GL Check Ck No Description Check Period Issue Date Payee Amount 02/13 02128/2013 9343 ANOKA COUNTY JAN INTERNET ACCESS 338.26 02/13 02/28/2013 9344 ASPEN MILLS, INC UNIFORMS/VESTS 1,855.90 02/13 02/28/2013 9345 KRIS CARLSON UNIFORM ALLOWANCE` 400.00 02/13 02/28/2013 9346 CENTENNIAL UTILITIES JAN UTILITIES 1,090.03 02/13 02/28/2013 9347 CONNEXUS ENERGY JAN ELECTRIC 2,760.53 02/13 02128/2013 9348 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 833.88 02/13 02/28/2013 9349 IFP TEST SERVICES, INC PSYCH EVALUATION 475.00 02/13 02/28/2013 9350 KFD TRAINING & SEMINAR 3 OFFICERS 387.00 02/13 02/28/2013 9351 LIFELINE TRAINING CORP. TRAINING SEMINAR 329.00 02/13 02/28/2013 9352 MINNEAPOLIS FINANCE DEPT ANNUAL APS ACCESS FEE 204.00 02/13 02/28/2013 9353 MN ASSOC OF WOMENS POLICE MAWP 2013 CONFERENCE AK 235.00 02/13 02/28/2013 9354 NEXTEL COMMUNICATIONS CELL PHONE SERVICE 471.75 02113 02/28/2013 9355 NEAL A. NOREN JAN BLDG MTC HOURS 165.00 02/13 02/28/2013 9356 THOMSON WEST 2013 MN CRIMINAL LAW PAMPHLETS 525.45 Grand Totals: 10,070.80 { i 1 � i M = Manual Check, V = Void Check i i 9 CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 2/28/2013 - 3/1/2013 Mar 01, 2013 11:48AM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 03/13 03/01/2013 5703 10600 ANCOM COMMUNICATIONS, IN PAGER REPAIR 12.00 03/13 03/01/2013 5704 11565 ASPEN MILLS, INC UNIFORMS 658.66 03/13 03/01/2013 5705 20370 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES OXYGEN/T 329.88 03/13 03/01/2013 5706 30480 CENTENNIAL UTILITIES JAN UTILITIES STATION 1 696.73 03113 03/01/2013 5707 30500 CENTURY LINK STATION 3 PHONE 56.54 03/13 03/01/2013 5708 31008 COMCAST INTERNET STATION 1 101.50 03/13 03/01/2013 5709 31137 CONNEXUS ENERGY JAN ELECTRIC STATION 1 493.02 03/13 03/01/2013 5710 60300 FIRE SAFETY USA, INC FIREFIGHTER HOODS 520.77 03/13 03/01/2013 5711 60350 FIRETEC USED APPARATUS S COMMISSION FEE SALE OF VE 7,500.00 03/13 03/01/2013 5712 70578 GRAINGER FIRE BOOTS 620.88 03/13 03/01/2013 5713 120450 CITY OF LINO LAKES JAN REIMB -FEMA INS 18,569.91 03/13 03/01/2013 5714 120465 LINWOOD FIRE DEPT. FEMA GRANT MED EVALUATIO 750.00 03/13 03/01/2013 5715 130710 MN CHAPTER IAAI 2013 MEMBERSHIP PD /DB 75.00 03/13 03/01/2013 5716 160130 PERFORMANCE PLUS LLC MEDICAL PHYSICAL 105.00 03/13 03/0112013 5717 160492 PRECISION FIRE SPRINKLER, I STATION 1 & 2 FIRE PROT INSP 500.00 03/13 03/01/2013 5718 200140 TEK SUPPLY SUPPLIES SHEATHING /SCREW 478.81 03/13 03/01/2013 5719 220200 VERIZON WIRELESS COMMUNICATIONS 183.68 02/13 02/28/2013 2013001 210300 US BANK DP VISA JAN CHARGES 1,587.04 Grand Totals: 33,239.42 M = Manual Check, V = Void Check 10 Anoka County Contract # 2012 -0367 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2013, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY ", and the CITY OF CENTERVILLE, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County will receive $810,000.00 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds ") and $330,000.00 in funding pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG funds ") prior to the effective date of this Agreement; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 17. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 18. TERM. The term of this Agreement is from January 1, 2013 through December 31, 2013, unless earlier terminated as provided herein. 19. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 38. 11 20. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 350 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: L Each household (including multi -unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. ii. The recycling program_ shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. The Municipality is encouraged to expand its recycling program to include one or more of the following components in order to receive additional funding. i. The Municipality shall organize either spring and fall clean -up recycling drop -off events or monthly recycling drop offs which can be held in conjunction with a neighboring municipality on a cooperative basis for the citizens of both Municipalities. ii. The Municipality shall provide a community event recycling program, which at a minimum would consist of a providing recycling opportunities at all municipality sponsored events and festivals. iii. The Municipality shall provide the opportunity for citizens to engage in recycling activities at municipal parks. iv. The Municipality shall organize and manage a Full Service Recycling Drop -off Center. c. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2013, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 2013 and January 20, 2014: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption 2 12 centers and drop -off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2013 and January 20, 2014. Costs not billed by January 20, 2014 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $26,920.00. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.00 per household for recycling activities only; and C. As provided according to the eligibility schedule in Attachment A for each of the following services: Full Service Recycling Drop -off Center, Spring /Fall or Monthly Drop -off events; Municipal Park Recycling; Community Event Recycling; and Enhancement Grants; and d. After considering the 2013 Municipal Funding Request (Attachment B) designating the additional Grant Projects that the City will undertake in the upcoming year. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event the City does not undertake and complete the additional Grant Projects referenced in Attachment B. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability. of all funds and maintain records of all 3 13 receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. 4 14 f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. i. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. 5 15 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF CENTERVILLE COUNTY OF ANOKA By: By: Rhonda Sivarajah, Chair Name: Anoka County Board of Commissioners Title: Date: Date: By: Jerry Soma By: County Administrator Municipality's Clerk Date: Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney 6 16 ,F..... teryt fe 1880 Wain Street, CenLervifle, 9KN55038 Estaffshed lt957 651- 429 -3232 or 9 651-429-8629 Memo to Council February 20, 2013 RE: SCADA System The City invested in a SCADA system to manage the water and sewer systems back in 2005. The acronym SCADA stands for Supervisory Control and Data Acquisition. The primary purpose of SCADA is to monitor, control and alarm plant operating systems from a central location. In a municipal context, "plant" systems are typically water and wastewater facilities. The SCADA has a computer software component that dates to 2005 and runs on two PC's with the Microsoft XP operating system. Those computers, as well as the XP operating system are near the end of their useful life. The SCADA uses an outdated version of proprietary software called Wonderware. In fact the version of Wonderware that we are using will not even run on newer releases of XP, such as Service Pack 3. Thus, if a computer failed, we would need to find the earliest version of XP to run on a replacement. In order to update Wonderware to run on a new computer with new versions of Microsoft, the City would be required to pay a license fee of more than $7000 plus installation costs. Staff has explored SCADA control software and recommends changing to Cimplicity, a product of General Electric. It is a less costly alternative and has new features not present in the Wonderware update. They include alarm notifications by email or text message and establishing categories that may include critical and non - critical alarms. These categories would allow the city to reduce its overtime costs by relieving staff from responding to minor system issues that can wait until the next work day, but still notifying staff of the status of the equipment operations. At the same time, it will page out staff for critical system failures. The system also would document when notifications were sent and when they were responded to. The cost for the Cimplicity Plant Edition software license, including installation, would be $6897. This does not include the cost to replace the two computers that operate on the system. These would be replaced at the same time at a cost of about $2000. Paul Palzer recommends that the Council approve a contract with Savage Controls to make the change and that the cost be split equally between the Water Fund and the Sewer Fund. I agree with his recommendation. Dallas Larson, Administrator 17 Savage Controls PLC & HMI Programming & Service for Automation 2920 Gettysburg Ave South DATE: February 18, 2013 Saint Louis Park, MN 55426 QUOTE# 511 -2 Phone 612 - 247 -6714 lynn @savagecontrols.com FOR: UPGRADE Quote prepared for: City of Centerville 2085 West Cedar Street Centerville, MN 55038 Attn: Paul Palzer DESCRIPTION AMOUNT Replace Wonderware SCADA software with Cimplicity Plant Edition Includes Cimplicity HMI 8.2 installed on new PC provided by customer. This will replace existing Wonderware HMI . The existing ScadAlarm dialer will be utilized. Alarm notification will be via Voice dialing, Email or SMS text messaging sent over Email Remote viewer for Public Works location included Package Total $ 6,897.70 Please refer to the attached proposal for details and terms. TOTAL $ 6,897.70 If you have any questions concerning this quote, contact Lynn @ 612 - 247 -6714 18 Revised 2/15/2013 Proposed SCADA upgrade for the City of Centerville SCOPE The attached quote covers complete replacement of the existing Wonderware SCADA software with Cimplicity Plant Edition HMI. The existing alarm dialing system, which is integrated into Wonderware, will also be preserved. The existing backup dialer interfaces directly to the SCADA PLC, so is not affected by the upgrade. However, a separate quote is offered for replacing the backup dialer. The Cimplicity system, as proposed, incorporates an alarm notification system based on voice dialing and email messaging, including SMS text via email. The existing ScadAlarm dialer will be utilized, and will function as before. Each alarm can be selected to utilize voice, text or both. The text messaging also utilizes a call list, similar in function to a voice dialer. Recipients will receive alarm notifications via PC or cell phone. If the first recipient on the list acknowledges the alarm, no further notifications are sent. Otherwise, after an adjustable time delay, notification will continue in the order of the calling list until someone acknowledges. After a further adjustable time delay, the backup voice dialer will activate regardless of whether voice or text has been selected. Alarm acknowledgement is accomplished either by replying to the message, via HMI screen, or the silence button on the master control panel. The Cimplicity screens will resemble the existing screens in basic appearance and functionality. The runtime and alarm history will be stored in SQL server, which can easily be drawn upon for monthly reports. A report tool is included that allows data to be extracted and displayed or printed on demand. More sophisticated reporting can be quoted separately. COST CONSIDERATIONS The existing Wonderware software is an earlier version that only runs on the very first edition of Windows XP. If one of the two PCs were to fail, it would be challenging to replace. Even if you could locate a replacement XP machine, it would quite likely have been upgraded to SP2 or SP3, which would not allow this version to run. In theory, this version of Wonderware should be able to run in virtual XP mode under Windows 7, but not without an upgrade patch from Wonderware. Their policy is to only provide patches and upgrades to customers paying for current support. If support were to be purchased, it would also permit upgrade to the current version, which would run under native Windows 7 64 bit, so this begs the question of patching the XP version. 19 I requested a quote from Wonderware for bringing Centerville up to current support in 2010, and it was $7015 at that time. Apparently they calculate an amount for each year that the software has lapsed from support, so at the present time it would probably be quoted higher. The present alarm dialer is functioning well, but again, this is aging technology. ScadAlarm 6.0 is still the current version sold by Wonderware, which indicates that it is considered a mature product. The Multitech voice synthesis modem is still available but will become harder to replace over time. This proposal includes purchase of an additional modem for testing, which will serve as a spare in case replacement becomes unavailable in the future. By contrast, text messaging is a current technology that should be supported over the foreseeable future. This proposal combines functionality of the existing voice dialer with an enhanced text messaging system. EMAIL ACCOUNT REQUIREMENT The alarm text messaging being proposed requires a dedicated POP3 -type mail account with plain text authentication. The Internet access must allow outgoing mail, typically on port 25 or 587, and incoming mail on port 110. Non - standard ports can be used if needed. My testing at Public Works proved that there are no problems sending messages out through Comcast. TERMS AND CONDITIONS $1500 is due upon receipt of order; the remainder will be invoiced upon completion with the option of withholding 10% until customer acceptance is achieved. Estimated completion time is 30 days from receipt of order. Lynn Savage Savage Controls 612 - 247 -6714 Iynn @savaeecontrols.com 20 Stantec Consulting Services Inc. �,. 2335 Highway 36 West St. Paul MN 55113 Tel: (651) 636 -4600 Fax: (651) 636 -1311 Stantec 2012 Performance Review Client: City of Centerville Comments received from: Date: Review performed by: Summary of Council and staff OVERALL PERFORMANCE Considering Stantec's overall performance in the last year, please answer the following: ■ What have you liked best about our service? What would you like to see us continue? Engineer is responsive to City's needs. Whenever work is requested the information is timely and is usually very thorough. Engineer has done a good job in working with staff to develop street overlay /maintenance plan. ■ What have you not liked or least valued about our service? Engineer could have done a better job in managing work in the wetland associated with the trail project. This caused some extra work and delayed closing the project. ■ What suggestions can you share with us to improve our service? Overall, on a scale of 1 -10, how would you rate our services in 2012? _8 (A rating of 1 is low, 5 is average, and 10 is high) STANTEC'S PERSONNEL On a scale of 1 -10, how would you rate Bonestroo / Stantec's staff in the following areas? Please write your choice in the space provided (A rating of 1 is low, 5 is average, and 10 is high). 8 Responds promptly to your questions 8 Provides clear, easily understandable written correspondence 8 Presents technical information at public meetings in a manner that is clear and understandable 8 Provides information in a timely manner 8 Is prepared for public meetings and presentations 8 Provides information and presentations that meet your expectations 8 Participates at staff meetings and public meetings at a level that meets your expectations 9 Understands your overall "Big Picture" vision 21 Stantec Page 2of2 On a scale of 1 -10, how would you rate the overall performance of your Client Service Manager? _8_ (A rating of 1 is low 5 is average and 10 is excellent) BENCHMARK GRADES Please provide a benchmark score for our performance in the following areas. (A rating of 1 is low, 5 is average, and 10 is high). Additional comments may be added on reverse if desired). SCORE SERVICE COMMENTS City Engineer (development 8 reviews, council meetings, Normally is well prepared for meetings. dealings with the public etc.) Planning- comprehensive plans, AUAR's, EAW's General Engineering (feasibility Feasibility reports are timely and contain adequate 8 reports, plans and detail. specifications) Water Storage/Towers 8 Responsive to Council wishes. Adequate information Wells /Lift Stations Is provided. Water Resources, Stormwater Does a good job of managing stormwater design 8 Review, and Wetland requirements in projects. Assistance Traffic/ Transportation 8 Mapping /GIS Maps are usually up to date and updates are timely. Could have better managed trail work near wetland. At the same time, engineer did a good job in working g Construction Services (Public) with city staff to keep costs down during construction. Construction Services (Private) 8 Billing Billings are timely and contain adequate detail. 22 March 7 2013 Hello Dallas- Attached are the quotes submitted for the Lawn mowing and Weed & Feed control for the period from 2013 -2015. Ten venders were invited to submit quotes and four responded. Based upon the tabulation for a yearly estimated cost, I would recommend that we contract for the lawn mowing service with Goetz Property Maintenance & Landscaping and for the Weed & Feed applications with Flat Top Lawn Care. Below are the respective yearly quotes: Lawn Mowing Services: Goetz Property Maintenance & Landscaping $19,734.51 Flat Top Lawn Care $35,285.00 City of Lino Lakes $36,960.00 McGrane Inc. $59,128.00 Weed & Feed Control: Flat Top Lawn Care $4,110.00 Tru -Green $7,001.22 These are the first year prices and I propose to contract with Goetz & Flat Top for a 3 year contract starting in 2013 — 2015 growing seasons. Goetz submitted a 2% increase for year 2 & 3 and Flat Top will honor their price for all 3 years. Paul 23 PROPE RMMAPMNANU LA XA&MG C � C entery e -Parks - Property Maintenance Program 2013 -2015 Seasons Prepared for: Paul Palzer SUBMITTED: FEBRuARY20, 2013 L7Zftsmonal AN ST EUERNAGEL MS /ON MANAGER Car e Association of America - PLCAA `Snow & Ice Management - SLMA *Minnesota Nursery and Lardscape Association - MNLA 'American Landscape Contractors Associanon - ALCA TOTAL LANDSCAPE SO LUTION 24 t"'RVP�ERTY MAINTENANCE PROGRAM City of Centerville Thank you for the opportunity to give you a lawn service estimate for the 2013 -2015 seasons. Goetz Landscape Inc. is a local company that has been in business since 1994 and providing Lawn Services since 2001. Listed below is the pricing per your request for the city parks and other land owned by the City of Centerville. The sites included are: Acorn Creek Park, Tracie McBride Park, 7212 Mill Road Lot, Royal Meadows Park, City Hall, Water Tower Site, Corner Stone Park, Hidden Springs Park, Laurie Lamotte Park, Eagle Park, Trail Edges, Trailside Park, Westview Lot, Peltier Lake Lot, Main Street Lots, Commerce Drive Lots, and Downtown Site Price includes weekly mowing of all grass areas as listed below. Weed whipping will include but not limited to buildings, fences, trees, and landscape beds. Weed whipping will be done on a weekly basis at City Hall, Hidden Springs Park, Cornerstone Park and bi- weekly at all other locations. All areas will have trash picked up and will be blown off after each mowing. If an excessive amount of storm damage needs to be cleaned up the City will be notified with a cost. Per time Lawn Service Cost billed with total billed at end of each month starting in May 2013 ending in October 2015. V 1. Acorn Creek Park: $65.47 10. Eagle Park: $14.22 ;,j 2. Tracie McBride Park: $30.35 11. Trail Edges: $49.45 R 3. 7212 Mill Road Lot $15.90 12. Trailside Park: $20.41 4. Royal Meadows Park: $11.44 13. Westview lot: $15.90 5. City Hall Site: $32.05 14. Peltier Lake Lot: $15.90 6. Water Tower Site: $13.67 15. Main Street Lots: $19.79 7. Corner Stone Park $13.67 16. Commerce Drice Lots: $94.50 �L 8. Hidden Springs Park: $28.17 17. Downtown Sites: $20.90 9. Laurie Lamotte Park: $247.47 Total Cost Per Time $709.26 , Additional Cost: $1,065.00 per time to bag clipping during the week of May 18 and June 8 . $840.00 for Lawn Aeration at Laurie Lamotte Park $195.00 for Lawn Aeration at City Hall Extra mowing per request $41.00 per hour Extra weed whipping per request $35.00 per hour 2014 Season: Add an additional 2% onto 2013 pricing 2015 Season: Add an additional 2% onto 2014 pricing Fuel Surcharge: S �� In the event the gasoline prices rise above $4.00 per gallon for a period of fifteen (15) or more consecutive days by the US Energy Information Administration a fuel surcharge will be added to contract price based off the percentages below. $4.01 to $4.25 = 0.75% surcharge $4.26 to $4.50 = I% surcharge $4.51 to $4.75 = 1.25% surcharge $4.76 to $5.00 = 1.5% surcharge 2 25 ?*_ ' ""'°` �� 2030 MAIN STREET Awi CENTERV /LLE, MN 55038 PROPER YYMAfi MNANCE OFFICE' 65 f- LANDSCAPING WWW. GOETZLANDSCAPE. COM 2013 -2015 PROPERTYMAINTENANCE"PROGRAM AGRE YYORKSHEET City of Centerville Centenri/ /e, MN 55038 Effective dates: May 1, 2013 — October 31, 2015 Terms of payments: Payable in 6 monthly payments of May — October (6) $ DEPENDS ON SER VICES REQUIRED PER MONTH Acceptance: Goetz Landscape Inc. is authorized to proceed with the above Property Maintenance Program. I/We agree to pay Monthly Invoices at the end of each month, commencing in May 2013 for the amount stated above and each month thereafter through October 2015. Invoices are due upon receipt and will include service charges of 1.5% per month for the balances not paid within thirty days of the invoice. Goetz Landscape Inc. shall not be responsible or liable for any loss, damage, or delay caused by weather conditions, strikes, lack of adequate time, insufficient notice, lack of fuel or oil availability or by any other causes beyond our control. Goetz Landscape Inc. is not responsible for claims not reported within 5 days upon discovery. Association will be charged a fuel surcharge in the event the price of fuel is listed as exceeding $4.00 per gallon for a period of fifteen (15) or more consecutive days by the US Energy Information Administration. Surcharge will be added to following month invoice. Prices are subject to withdrawal or revision if not accepted by March 20, 2013 Approved By: Submitted By: Name: Name DAN STEUERNAGEL Signature: Signature: Title: Title DIVISION MANA ER Phone #: Phone #: 651 * 102 Email: Email DAS@GOETZLANDSCAPE,COM 3 26 ,�co CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 1 2/26/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. MPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER A NAME: Associated Insurance Agents, Inc. (AIA) PHONE FAX — 2800 Freeway Boulevard E C, No •7 - 4 -2 a/c N. MAIL Brooklyn Center MN 55430 ADDRESS. m INSURERS AFFORDING COVERAGE NAIC # INSURER A :SeleCtiVe Insurance Co INSURED don use this one INSURERB: Goetz Landscape &Irrigation Inc INSURER C: Joe Goetz 2030 Main St INSURERD: Centerville MN 55038 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 857390336 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LTR INSR WVD POLICY NUMBER MM /DDIYYYY ) (MM/DD/YYYYI LIMITS A GENERAL LIABILITY Y 52024833 /1/2012 /1/2013 EACH OCCURRENCE $1,000,000 X DAMAGE TO RENTED -- COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $100,000 CLAIMS -MADE KI OCCUR MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GENERAL AGGREGATE $3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGG $3,000,000 _ POLICY J CT LOC $ - cm D SINGLE DWT A AUTOMOBILE LIABILITY $2024833 /1/2012 /1/2013 Ea accdent _ $1,000,0 X� ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON -OWNED PROPERTY DAMAGE Ix HIRED AUTOS X AUTOS Per accident $ $ A X UMBRELLA LIAB X OCCUR 52024833 /112012 /1/2013 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $1,000,000 DED X RETENTION$0 $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY Y / N IT -R ANY PROPRIETOR /PARTNER /EXECUTIVE E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? F NIA — -- (Mandatory In NH) E L DISEASE - EA EMPLOYEE $ If yes, descnbe under DESCRIPTION OF OPERATIONS below E L DISEASE -POLICY LIMIT $ :1-, _T i DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Certificate Holder is Additional Insured on the General Liability policy when required by written contract with the Named Insured Policy also Includes a Waiver of Subrogation clause when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Centerville ACCORDANCE WITH THE POLICY PROVISIONS. 1880 Main Street Centerville MN 55038 AUTHORIZED REPRESENTATIVE ' ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 27 Flat Top Lawn Care Lawn Maintenance Estimate 38 East Road MN 55014 Date Estimate # Phone# 7634329080 flattoplawnservkeftahoo.com 3/4/2013 1 www.flattoplavnservice, can Name / Address City Of Centerville Paul Palter Project Item Description Monthly Services Cost Per Week Monthly Totat Acorn Creek Park. Weekly Service includes: 4 175.00 700.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Tracie NkBride Park Weekly Service inctudes: 4 75.00 300.00 1. Weekly mowing of all grass areas 2. Trirr>ming around ail trees, objects etc. 3 Blowing ail surfaces free of clippings 7212 Mill Road Lot Weekly Service includes: 4 25.00 100.00 1. Weekly mDvAnr3 of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Royal Meadows Park Weekly Service includes: 4 45.00 180.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings City Hall Site Weekly Service includes: 4 65.00 260.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Water Tower Site Bi- Weekly Service includes: 50.00 100.00 1. Weekly mowing of alt grass areas 2. Trirrrnrinng around all trees, objects etc. 3 Blowing all surfaces free of clippings Total Customer Signature Page 1 28 '- Flat Top Lawn Care Lawn Maintenance Estimate 38 East Road MNI 55014 Date Estimate # Phone # 7634329080 flattoplawnservice @ yahoo.com 3/4/2013 1 www.flattoplawrservice.com Name I Address City Of Centerville Paul Palzer Project Item Description Monthly Services Cost Per Week Monthly Total Corner Stone Park Weekly Service includes: 4 45.00 180.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Hidden Springs Park Weekly Service includes: 4 65.00 260.00 1. Weekly mowing of all was areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Laurie Lamotte Park Weekly Service includes: 4 350.00 1,400.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Eagle Park Weekly Service includes: 4 20.00 80.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings We will include the Tennis Courts. Trait Edges Weekly Service includes: :4 250.00 1,OOD.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Trail Side Park Weekly Service includes: 4 45.00 180.00 1. Weekly mowing of all grass areas 2. Trinvying around all trees, objects etc. 3 Blowing all surfaces free of clippings Total Customer Signature Page 2 29 Flat Top Lawn Care lawn Maintenance Estimate 38 East Road _ hPl 55014 pate Estimate # Phone # 7634329080 flattoplawruervice@yahoo.com 3/4/2013 1 www. flattoplawnservice. com Name / Address City Of Centerville Paul Palzer Project Item Description Monthly Services Cost Per Week Monthly Total Heritage and central lot Weekly Service includes: 4 75.00 300.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Peltier Lake Lot Bi- Weekly Service includes: 2 30.00 60.00 1. Weekly rnowing of all grass areas 2. Trirnrtang around all trees, objects etc. 3 Blowing all surfaces free of clippings Vacant Lots 1695 a 1781 Weekly Service includes: 4 50.00 200.00 1. Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings commerce Drive Lots Bi- Weekly Service includes: 2 175.00 350.00 1. Bi- Weekly mowing of all grass areas 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Total $5,650.00 Customer Signature Page 3 30 Flat Top Lawn Care Lawn Aeration Estimate 38 East Road MN 55014 Date Estimate # Phone # 7634329080 flattoplawnse►viceCyahoo.com 314/2013 2 www.flattoplawnservice.com Name I Address City Of Centerville Paul Patzer Project Item Description # Of Services Cost Total Lawn Aeration City Hall 1 95.00 95.00 Lawn Aeration Lamotte Park 1 675.00 675.00 Total $770.00 Customer Signature 31 Flat Top Lawn Care Estimate UUUAAM East Road MN 55014 Date Estimate # Phone # 7634329080 fLattoptawrkservice@yahoo.com 3/4/2013 3 p eC�yahoo.com www.flattoplawnservice.com Name / Address City Of Centerville Paul Patzer Project Item Description Total Applications Cost Per Application Total Acorn Creek Park. Fertilization & Weed Control 3 195.00 585.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadleaf control & Fertilizer 3. Broadleaf control & Fertilizer Trade McBride Park Fertilization & Weed Control 3 95.00 285.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadleaf control & Fertilizer 3. Broadeaf control & Fertilizer 7212 Mill Road Lot Weed Control 3 45.00 135.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadleaf control 3. Broadleaf control Royal Meadows Park Fertilization & Weed Control 3 55.00 165.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadeaf control & Fertilizer 3. Broadeaf control & Fertilizer Total Customer Signature Page 1 32 Flat Top Lawn Care Estimate ULMAM" East Road MN 55014 Date Estimate # Phone # 7634329080 flattoplawnservice@yahoo.com 3/4/2013 3 p eC�yahoo.com www.flattoplawnservice.com Name / Address City Of Centerville Paul Palzer Project Item Description Total Applications Cost Per Application Total City Hall Site Fertilization 8 Weed Control 3 75.00 225.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadleaf control ft Fertilizer 3. Broadleaf control a Fertilizer vJ Water Tower Site Weed Control 3 55.00 165.00 3 Applications 1. Pre Emergent weed control 2. Broadleaf control 3. Broadleaf control Corner Stone Park Fertilization 8 Weed Control 3 55.00 165.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadleaf control 8 Fertilizer 3. Broadleaf control 8 Fertilizer Hidden Spnngs Park Fertilization ft Weed Control 3 75.00 225.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadleaf control 8 Fertilizer 3. Broadleaf control 8 Fertilizer Total Customer Signature Page 2 33 Flat Top Lawn Care Estimate k w 38 East Road _ MN 55014 Date Estimate # Phone # 7634329080 flattoplawnserviceCwyahoo.com 3/4/2013 3 www.ftattoplawnservice.com Name / Address City Of Centerville Paul Palzer Project Item Descnption Total Applications Cost Per Application Total V Laurie Lamotte Park Weed Control 3 475.00 1,425.00 3 Applications 1. Pre Emergent weed control 2. Broadleaf control 3. Broadleaf control A Eagle Park Fertilization 8 Weed Control 3 55.00 165.00 3 Applications 1. Pre Emergent weed control and fertilizer 2. Broadleaf control 8 Fertilizer 3. Broadleaf control ft Fertilizer „r Trail Side Park Weed Control 3 50.00 150.00 3 Applications 1. Pre Emergent weed control 2. Broadleaf control 3. Broadleaf control Heritage and central lot Weekly Service includes: V '' 3 1. Weekly mowing of all grass areas L � 2. Trimming around all trees, objects etc. 3 Blowing all surfaces free of clippings Total Customer Signature Page 3 34 Flat Top Lawn Care Estimate 38 East Road MN 55014 Date Estimate # Phone # 7634329080 flattoptawrnervice@Whoo.com 3/4/2013 3 www.ftattoplawnservice.com Name / Address City Of Centerville Paul Patzer Project Item Description Total Applications Cost Per Application Total W Peltier Lake Lot Weed Control 3 45.00 135.00 3 Applications 1. Pre Emergent weed control 2. Broadleaf control 3. Broadleaf control Total $4,110.00 Customer Signature Page 4 35 TjgU( sREEpr COMMERCIAL SERVICE cnti+'narac,n i AGREEMENT Branch Address: State of Minnesota Branch: Maplewood - 5635 WEED CONTROL ONLY Phone Number: 651- 653 -120D Option #2 Fax Number: 651 - 407 -6456 Email: billmattem@trugneenmail.com Ce11651- 755 -5857 Address Line 1 4240 Centerville Road Address line 2 City Vadnais Heights State MN Zip 55127 Property Address: Bill To. Name: CITY OF CENTERVILLE (Sub totals all sites) Name: Contact Name: PAUL PALZER Contact flame: Phone Number: 651429 4750 Phone Number: Email: Email: ddress Line 1 1880 MAIN ST Address Line 1 Address Une 2 Address Line 2 Uty, State [ip in CENTERVILLE MN 55038 Lity, State Lip IP ,_ENT DESCRTION /As Needed COST TREATMENT DESCRIPTION/AS Needed COST • SUPERIOR HORTICULTURE OIL WEED CONTROL • APPLICATION 1 APPLICATION 1 • ROOT ZONE FERTILIZATION APPLICATION 2 • WEED CONTROL 1,411.83 APPLICATION 2 • INSECT CONTROL APPLICATION 3 ' WEED CONTROL • APPLICATION 3 DISEASE CONTROL • INSECT CONTROL • WEED CONTROL • DISEASE CONTROL APPLICATION 4 1,411,83 APPLICATION 4 • INSECT CONTROL APPLICATION ' WEED CONTROL • DISEASECONTROL 1,411,83 APPLICATION 5 • • ROOT ZONE FERTILIZATION APPLICATION ' WEEDCONTROL APPLICATION 6 • FERTILIZATION • SUPERIOR HORTICULTURE OIL • APPLICATION 7 WEED CONTROL APPLICATION 7 ANNUAL LAWN CARE COST: 4,235.491 ANNUAL TREE /SHRUB CARE COST. TOTAL NUMBER OF APPLICATIONSI TOTAL NUMBER OF APPLICATIONS; DESCRIPTION /As Needed COST DESCRIPTION /As Needed COST AERATION FALL ORNAMENTAL BEU WEED LUNTkUL SPRING AERATION / OVER SEEDING FALL ORNAMENTAL BED WEED CONTROL SPRING GRUB CONTROL PREVENTATIVE ORNAMENTAL BED WEED CONROL FALL GRUB CONTROL CURATIVE PRUNING SPRING VEGETATION CONTROL SPRING PRUNING SUMMER VEGETATION CONTROL SUMMER PRUNING FALL VEGATATION CONTROL FALL ANNUAL BENEFICIAL SERVICES COST:I ANNUAL BENEFICIAL SERVICES COST: TOTAL SALES TAX:j 291.19 TOTAL SALES TAX: - TOTAL ANNUAL LAWN CARE SERVICE COST:j 4,526.68 TOTAL ANN T REE SHR UB SERVICE COST: COMMENTS: 2013 CONTRACT COMMENTS: 2013 CONTRACT COST # 7034 Please check your choice of _One Yr _Two Yr _Three Yr Please check your choice of _One Yr _Two Yr _Three Yr Agreement expires on: 02011 TruGrcen L P AO Rights Reserved 4,526.68 SEE REVERSE SIDE FOR ADDTIIONAL TERMS 36 Standard Terms and Conditions 1 Term The tam of San Agreement sAal be Mee (3) years fort the date vW*d by you, M Customer 2 Pnce Increases (a) Increase n Property Sue Besse M awe of you property w a -ogre&-[ factor n deounaag M cost of TeuGreen's sa aces, TruGreen may ncreaas M speMud d.1 9. prapaeerhady to rifted any addoouW Wosb rmxred slmotd you add property radw gas Agreem.nt (b) Fna, Modeno, and Labor Cost kweases. B.ceu.e M product labor. and Nast ass e«.wum • ehgrhAcrt porton a Trutirsan rrvras, TnuGraen may ma.ar M pews Merda n M avert of a red increase n ay a twos aer Brewery. TnoGreen may epauawe om ncreases as • result of edw uweneasen arwnoWOas, arddrg, but not broad to, dhages n government reptabar, em To olWt ood increases bard w any a rive wruse. TruGnen shad pros de you dry (30) days mTwn neeca pnor to any such necewry pee adjustment, a,d,d„p a sntamarR a M essooeed mesa, Mysu do mwl obled n wntsg b M prove edjhmsunhenrt woven aherA Mty (30) deg perod, M Apeemeud anal corksw riwetter at the a*u lid pyre I you obpd. you and TruGreen sad eta woo a son gwkwh nepolmm perbd I a nanny accept" sokAon cannot be reached durrg s Isri4ay pemd, ewers party may temnwh In Ag semen upon tarry (30) days mrabn rostra (c) AuaaN Prove Increases Tndreen may aid to nacre M peace of connote under to Agreement star M fiat year or abr any subsequent asn"mary data eta Apeemont by • percentage smoud not to exceed he parcert (5%) of M Ian current pyre, or o"ecle l wth any astronaut n M anent c«erner price Index, wfadaw a greater Wwh M exception a ncresses as desobsd m utporagraphe (a) and (b) of tas pa tgraph 2, Tmoreen shell not rATere is prices an an WAve bass more fragu rdy torn once dung any Agrrrnera yea 3 Paymat Tema Peyrtwrt a due b TruGrem wade 30 dap a6sr the more der In M weed thet yw fa b make paymM vMen due, TrhGreen cremes ep asps m mmruu the Agreement A onus rcwu tae spud m M learn a 1 S %par morn (1e% a p r) «the maamun rrrednte sowed by bw w1 be dwgod m arty bWWm upwd owe tab (30) dWp A wMm dWge of $25 00 vad be dhwged kr ny reamed dwek Shmdd a became neosery m bring en aebon b ceed smouaa rbw under On agreement, you agree to pay at cur of such collection including, but not forted m, any reasonable oWre counsel, -house counsel, paalgW a oew profenwaI fees a court cub 4 Check proce'rg policy ACH When you prevds s oiled as payment, you ahxtwme Tnr— ed her to h.o rhionnaton eom you chat k to mace a o s►tme aboeoac fund tnrobr dote your account or or process M payer t as •deck enacts n N Tn r,reen sea xtamabm from you deck b mdse m aettr sad tar.W, lads may be wxthdawn from gar eceaurt r anion r IM same deg we rrawe gar payment and you was not receNe your dheak barA from you 6rhamhpN r.earbn Rebrhas new avert fw gar paym«t a retucwd vpad, ysu sutwrcre us tlm open b celfad • fee n Vowed by mw Mordh en ekctrorso lad tarrra lion your ahxohrt 5 Termination In M arse of you w rnpayrnera a defou4 TruNcen has M nght b bemnste tas Aaeemart anM6atey upon nobce to you You may ewhoel rice Agreement for mamas breach by TruGreen. prewded that TnuGmen. paled vnften rhothoe 6y you aM delis aM breech, rod 1preafte fats b are M beach vynllmrm twly (30) cep after sad trace AddborW henneubon pavuws for landscape cooperate, property m nagemwa oonpars, agaris and otw wmtrr sloes To go extent you represent one or more property owmac "a properties covered under In agreement and n M wet such owner lermnetes you contract vel h regard to erne or more woperass, hen upon now to Tworeen. you may brrraole gas Agreement only as a relates to such property fa whch crone brmnnded Ins contract wsh you To M extent fool gas Agreement apples to other propertr, not bmausled by the owner, gas Agreement shad sonbes n N face and effect min regard ea such other poperbee 6 Sale of Property You agree to noEfy TruGmen n wring anmedatey m M event trot you toil any property vhwch a M subject of gas Agreement TruGreen dub make M rpproprrm 8*x ment of prove to accommodate the reduWoh of uWe footage treated n the evert rid popery ■ cold In M event ad property Mach s M subject of the Agreement a sold, the Agreement shall be brmnaled upon rectpt by TruGreen of you women nobce Mt you law sold M property 7 LIABILITY TRUGREEN IS RESPONSIBLE FOR DIRECT DAMAGES RESULTING FROM ITS NEGLIGENCE, BUT IS NOT RESPONSIBLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR SPECIAL DAMAGES ARISING OR RESULTING FROM THE PERFORMANCE OR NONPERFORMANCE OF ANY OBLIGATIONS UNDER THE AGREEMENT INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS OR INCOME. REGARDLESS OF THE BASIS FOR THE CLAIM- S Duty to Inspect You taw: a duty to upped the property whin Mleen (15) days after se— has been perlo n ed by T.C.— I you be%— TnAnan pralxled deficient —k. you agree to nobly TruGreen onmartey n ew" IMrnan notce r not reamed by TnrGreen wthn fifteen (15) dogs alter 0. data of service, you agree gw any and r door. staging damage of ey nso- or b recover past prymens awe« rights to vWMwM b t re payments due under ors Agreement we weed t Nonce to bnanb, employer, nneeet To M edenl necessary. you have a dray to nobly, IN bnenb, employer, vrt«t and ay other erase on M prenases of a scheduled sawce poor b M performance of ay scheduled sewoo by Tn&"n 10 No Warrenbes 6hcep1 as ehprery set teeth n Ile Agresmert, TruGrasn make no wamhray a represeraaem o/ enY kmd, repressed «npked, conoemrg either produW used a wweas perWm.d, nc�Yrdeq no ompNE warranty, a merchartablay or fltess of M product for s y partic purpose, and no such warranty, "be arwWd by low, Wgs a bade, cone a p rl maws, aouas of d.sbq, or on any other base 11 Face mapue E for the payment a TruGreen a moloes owed by M d either TruGreen «you be prevented «delayed n M pertomance of any or all a M prouuont atlas Agreement, by reason of any labor depute, adnnby disturbance. dory n tanspMeOOn, govanmentel, repulabry or legal salon, ad of God or any, crap beyond such part's control, M obkpr«n hereunder of such party "be adended for as brg as such cause "be in effect and wry delayer bas .sowed by M other pony "rot be dugeabte ..y way to such pry, provided. however, M otsr perV suffeng such cause shad immeM(ey nWy M Warr parry a(%UM vsbMy and clnlf ue reasonable efkrb to remedy sate wdih d reasonable depatah I any evert a loru mjw. should prw o a parry from peformrq b obtgaburs under Use Agreement for a pond of fanety eo eectow (90) days, M other prey shelf Moe M ng t b cancel gas Agreement upon rwbee b M party unable to perform b ob gabns 12 No assgmnec You dual not hove the nght to -sW tas Agreerme t or agree In the tenter of ter Agreement by operation a Ion or o0prvase without M poor wntfer cawed of TruGreen The Agreement shall he bMhg upon, and shN Dare to rie berheM of. M pear Mete and to any permitted successes and swam 13 W.I.M. Cubed Practon The suxasa of fas program depends on propw waemg, nwwtg and chloral proclwea Some product% used by TnAreon may ncbde lobo dwutou requeaq M wafem0 a M mstena orw appbbon 11 ay adhese products we used on M property, TruGreen will provide you wdh wat&M eetrucawp bibwng the appb.W and you agree b assume such watemg resporebay Ctnate condaecs, sd condb«s, putt Season, plant maleeo, and maoanlapous ademat factors M mhpact,epone b eronwa Resits ter dAbualocobd dwases vA my dependi an emaormert culture and agroonac programs used or treatment appted Treatment for Season may include addnonal cost Corcut your TruGreen Woman for dens N es,*k ndprWam TM Perwnhreeb dash err w,d'ar been.d ream tae as ed rasa Spcax Padre rhW copped+ewh,b nladMypk tlm ehlrry r,e�Yr rrn�waa radMa ehEMrrrldwv Wnaa arrnwwtMWv TraGhr,rWWdd YahhiquYlr fdWrd pair's hasty be ehrdhd dhpwxtnp hwrhw wd Was oandaondyPr sndhape TM Opperasm.ern«aM Pr«dara hrdbgrtPm - to Apwnrawa te dawmhwdw*by Teat' You TnR' apa�lMWbap puabmaeen ashy modirYahabllr hxlhrae 15 Wool. and Baas Tout reed etcnnebon a not damsels erth any program because beneficial insects eel be Inc along wen M targeted posts Pleb rwadrd by borers have . Iagh jnababMY of death or dadma Soul hAaarel pe.Waa and aroma ppWobons mwy eland T. boa of some plot sup- Treatment 1. bavq mnb may include a troam.l rod Core of your TnuGrer pesalr wah delats IS, Amt horcrabn to provde serves TruOrecn agrees to fumah lab« and maaemls for purposes of M Agraemwt and a aufw eed by you to beat ft property at fo adder shown abort You represed and wrrard to TruGreen Sol you we M sew of sub property. or n the ewe that you re not On oveer of M property to whwh M Agreement applies, you represent and warren fat you hove M NOW bun ho ly to execub and bed the noner of M property to M terms and cwdlors of the Agreement 17 Nofra Alf rebus u rmgw.d ode M Agreement shad bar made n Custome T.0—ri 1S MANDATORY ARBITRATION Any dam, cbpae a oorweversy, regarding wry contract, son, stasis, or otherwae ('CWml, among au of a relawq to the agreement or the nei orslaps anwnp the pames Meto shad be resolved by ane eMhatcr through brag arbitration ad —tiered by M Amenwr Arbt.bm Assonabn CAAAJ, under M AM Commeroa or Consumer, as appYceale, Rubs in effect at M ems the Clown . lied ('AAA Rulas") Copes of tha AM Rhin end o— assn be W.wd r wevv atr «g, «by olfng I4W0- 770 -7879 T1r anbtrsW's dahsrrm and a iho, bvabg, and rwrveppaatabb Judgment upon M e—d may be "wed and enforced n any tort hevrq N•dce^r Teas clehmse .made pusuaa b int aact err nvohrq r hostate commores and shot be govaeod by She Federal Aebtrabon Ad N~ pry shall sue M bear, parry other than as prevailed Men a bas Wraweem enl of this Wore or of M arbltratot s awed, any s sat may be brougM orty in Federal Dom Cad ter t DoW a, if any such out lacks ju adcm, n any state court trod has ju aAc9ws The wb*ata, and not ry lodwo, stem, a Well cart shell hew exduaw sMaly to resolve cry do" rel" to ft raerpraWon, apPlcatMy, uroneoasbMy. wbbaMay, atorceabdy or formation of f a Agreemea adu6q any dean that M or ry post of M Agreement a vast a rod" Homewr, M preceding sentence shad rat apply to M War enW W Clan Acbm Wwar' it CUSS ACTION WAIVER Any Clam must be brought n M pambes' and.hdiva cmpwq. and not m pbrlW or tlrs member n any purported era. colaet s, repraNntatsre, mbpte puatrlt or are I proeoeft (Cmas Act Mil The paean eprery wawa arty abasy madaash arty 17en Aebonnany faun The ambtratosfWI nothaw eulorybcmbar wNr Wmsw ooMM Ctw Antonnomake mmwdb Any dkm ri.t ml w past a h Chew Acton Waver r usmo m6W, u m« rmbb, Mud. «vadaele may Ina hlebmhrwd ony by • sad a eerrpemntAr.trrorh end not by n erbltraW THE PARTIES UNDERSTAND THAT THEY WOULD HAVE HAD A RIGHT TO LITIGATE THROUGH A COURT, TO HAVE A JUDGE OR JURY DECIDE THEIR CAGE AND TO BE PARTY TO A CLAM OR REPRESENTATIVE ACTION, HOWEVER, THEY UNDERSTAND AND CHOOSE TO HAVE ANY CLAIMS DECIDED INDIVIDUALLY. THROUGH ARBITRATION 20 Unless elpre aay noted cruise Inn. In Agreement wd any ewawe awed by TnaGrowh peen to M knns barred set fora M aria widwou dng aM pros. a spwrb wry and M proposals, negotsera, repraraarrs and poor agreemea robbq b M &bpd matte a ton Agresnent woman or orieww, anUmtrq. without lsnYOOn any oaks agreement prevroLey executed by the parme To M extent t arty terms set fora of an rwr oe should coabd w0 the War rt fora in M Agreement. to Agroemant shad oaad No forms, , o , a werratras crow hen three amend Aran a n try shvaes seed by TuuAnn, and no aprmerb a hadem.andrq, ors «wntmn, n cry way pupawg b moody got oorhdaar sheA be be" w to plebes Mao uMr hereafter me& n evang and asgrod by auNha¢W rapretaaws of both pros 21 ear customer erase Aarnmet a only eta l accepted by you wnhh 30 dap of M dam oWmtred b customer Tnatem BY Data 3MI2013 REPRESENTATIVV GENERAL MANAGER Pea Name AUTHORIZED AGENT/ CUSTOMER Comma Sgrbre Dab AUT IOWEDAGENT /CUSTOMER 37 4240 CENTERVILLE RD T VADNAIS HEIGHTS, MN 55127 Go greener.- PHONE 651 -653 -1200 FAX 651 -407 -6456 COMMERCIAL SERVICES 2013 LAWN SERVICE PROPOSAL 06- Mar -13 CITY OF CENTERVILLE ATTN PAUL PALZER 1880 MAIN ST. 651 - 429 -4750 CENTERVILLE, MN 55038 BROADLEAF WEED CONTROL PROPERTY CUST # R01 R02 R03 R04 R06 R06 TOTAL WEED CONTROL WEED CONTROL WEED CONTROL EARLY SPR LATE SPR SPRING SUMMER EARLY FALL LATE FALL 7212 MILL ROAD LOT 15 $ 69.00 $ 69.00 $ 69.00 $ 207.00 WATER TOWER SITE 62 $ 189.00 $ 189.00 $ 189.00 $ 567.00 TRAIL SIDE PARK 15 $ 69.00 $ 69.00 $ 69.00 $ 207.00 WEST VIEW STREET LOT 28 $ 129.00 $ 129.00 $ 129.00 $ 387 00 PLETIER LAKE LOT 15. $ 69.00 $ 69.00 $ 69.00 $ 207.00 LAMOTTE PARK 70341 $ 886.83 $ 886.83 $ 886.83 $ 2,86049 $ - TOTALS $0.00 $1,411.83 1 $0.00 $1,411.83 $1,411.83 $0.00 $4,235.49 NOTE. SALES TAX IS NOT INCLUDED CIRCLE TERM OF AGREEMENT 1 YR 2 YR 3 YR Date of Acceptance SALES TAX NOT INCLUDED Authorized Signature CITY OF CENTERVILLE Authorized Signature TRUGREEN 38 4240 CENTERVILLE RD TRUGREEN VADNAIS HEIGHTS, MN 55127 Go greener- PHONE 651- 653 -1200 FAX 651- 407 -6456 COMMERCIAL SERVICES 2013 LAWN SERVICE PROPOSAL 28- Feb -13 CITY OF CENTERVILLE ATTN PAUL PALZER 1880 MAIN ST. 651- 429 -4750 CENTERVILLE, MN 55038 FERTILIZER AND BROADLEAF WEED CONTROL PROPERTY CUST # R01 R02 R03 R04 R05 R06 TOTAL PRE -M W S F WEED/FEED WEED/FEED WEED/FEED WEED/FEED FERT ONLY EARLY SPR LATE SPR SPRING SUMMER EARLY FALL LATE FALL CITY HALL 56887 $ 107.12 $ 107.12 $ 107.12 $ 321.36 ROYAL MEADOWS PARK 56894 $ 91.00 $ 91.00 $ 91.00 $ 273.00 TRACY MDBRIDE PARK 70340 $ 216.00 $ 216.00 $ 216.00 $ 648.00 ACORN CREEK PARK 77899 $ 257.50 $ 257.50 $ 257.50 $ 772.50 EAGLE PARK 105834 $ 44.29 $ 44.29 $ 44.29 $ 132.87 HIDDEN SPRINGS PARK 111082 1 $ 161.001 $ 161.00 $ 161.00 $ 483.00 CORNER STONE PARK $ 45E1100. $ 45.00 $ 45.00 $ 135001 TOTALS 6921.90 $921.91 $0.00 $921.91 $0.00 $2,765.73 NOTE: SALES TAXIS NOT INCLUDED CIRCLE TERM OF AGREEMENT 1 YR 2 YR 3 YR Date of Acceptance SALES TAX NOT INCLUDED Authorized Signature CITY OF CENTERVILLE Authorized Signature TRUGREEN 39 TtRUGREEtr COMMERCIAL SERVICE ,;,1MMFN•,IA. AGREEMENT Branch Address: State of Minnesota Branch: Maplewood - 5635 Phone Number: 651- 653 -1200 Option #2 Fax Number: 651- 407.6456 Email: bilimattern @trugreenmaO.com Cell 651. 755 -5857 Address Line 1 4240 Centerville Road Address Line 2 City Vadnais Heights State MN Zip 55127 Property Address. Bill To: Name: CITY OF CENTERVILLE (Sub totals all parks) Name: Contact Name: PAUL PALZER Contact Name: Phone Number: 651429 4750 Phone Number: Email: Email: Address Line 1 1880 MAIN ST Address Line 1 Address Line 2 Address Line 2 uty, btate Zip CENTERVILLE MN 55038 ILity, Mate zip TREATMENT DESCRIPTION /At Needed COST TREATMENT DESCRIPTION /As Needed COST • FERTILIZATION SUPERIOR HORTICULTURE OIL APPLICATION 1 • WEED CONTROL 921.91 Avv • CRABGRASS CONTROL APPLICATION 1 7 • FERTILIZATION • ROOT ZONE FERTILIZATION • WEED CONTROL APPLICATION 2 APPLICATION 2 • CRABGRASS CONTROL FERTILIZATION • INSECT CONTROL APPLICATION 3 ' WEED CONTROL . DISEASE CONTROL 921.91 APPLICATION 3 • FERTILIZATION INSECT CONTROL APPLICATION ' WE-ED CONTR% APPLICATION4 • DISEASE CONTROL • FERTILIZATION • INSECT CONTROL APPLICATION 5 ' WEED CONTROL • DISEASE CONTROL 921.91 APPLICATION 5 • FERTILIZATION • ROOT ZONE FERTILIZATION • WEED CONTROL APPLICATION 6 APPLICATION 6 • FERTILIZATION • SUPERIOR HORTICULTURE OIL • WEED CONTROL APPLICATION 7 APPLICATION 7 ANNUAL LAWN CARE COST: 2,765.73 ANNUAL TREE /SHRUB CARE COST: TOTAL NUMBER OF APPLICATIONS:1 TOTAL NUMBER OF APPLICATIONS: DESCRIPTION /As Needed COST DESCRIPTION /As Needed COST AERATION FAIL ORNAMENTAL. REP WEED CONTROL SPRING, AERATION / OVER SEEDING FALL ORNAMENTAL BED WEED CONTROL SPRING GRUR CONTROL PREVENTATIVE. ORNAMENTAL BED WEED CONROL FALL 6HUU LON rROI. LUNA'rIVL PRUNING SPRING VEGETATION CONTROL SPRING PRUNING SLIMMER VEGETATION CONTROL SUMMER PRUNING FALL VEGATATION CONTROL FALL ANNUAL BENEFICIAL SERVICES COST: - ANNUAL BENEFICIAL SERVICES COST: TOTAL SALES TAX: 190.14 TOTAL SALES TAX: TOTAL ANNUAL LAWN CARE SERVICE COST: 2,955.87 TOTAL ANNUAL TREE /SHRUB SERVICE COST: COMMENTS: 2013 CONTRACT COMMENTS: 2013 CONTRACT CUST # 77899 5688 105834 56894 111082 70340 Please check your choice of _One Yr _,Two Yr _Three Yr Please check your choice of _One Yr _Two Yr —Three Yr Agreement expires on: 11 IU leen A Shu ewry 2,955.87 SEE REVERSE SIDE FOR ADDITIONAL TERMS 40 j • � ` � � � E sI a E Q' 5 °s gg3 3 E� €i f �'•� . S s� E� o � � Si� S 2 C' S � � i�¢� � d�o �� ��s € �i �� :�. ���� �E`s <� � s g$ � y e � T � a � � g �� 9 �' �� •� � a'o N r g • � S � � S i e' .Fj � � G S � g � o ga S g £ 1a p ES w �za '_ • sig Fs �W a 4 s - o Erg o F 8 grao F s f i s a " E,s IL � S r •r� sr�' s $ s s �; F3 �a E• s � 3 € §�$ � � s� E� -� � �� °: g F� € $E��g Ski Y3o • ti E - $$� gds €3s asap€ g e=m sss a ' q s Y � g� �8 �$ $� � = S $ a€ "�€ a F it � � s °a' i � es � � $� s° � = ; o` s f 3 a egq !o g Sf� s '!F 3 O i_ E s 3 < a 3� ;'q3 g i <! =a 3 $3 A • Ci S € n s' ! � t 0 � g S @ ! p E i } s U S # E R S '' 8 l •� : n' S` s d >: �3 <$� w u m ei ;•- ` Z d ; F �:ig = i n o SF [le_ w o g g � u� F�zB id s £ $a�€ g` 3 �E s €:< a 2-0u bi w ^;g :$ r CITY OF CENTERVILLE terViffe MONTHL Y ENGINEER'S REPORT For the March 13, 2013 City Council Meeting 'Lstu�tsfred 1�+:�r Italics = New information. Normal = No change from last report. 1. 2008 Downtown Storm Water Improvements (000616- 08167 -0). A record plan of the project is being produced and calculations are being reviewed to determine how much water was used compared to what our permit requires us to use. 2. 2013 Street and Utility Improvements (193801520). Bids were received and reviewed by the City Council. The Assessment Hearing is scheduled for March 22 3. CSAH 21 Reconstruction (193801639). Preliminary cost estimates were shared with the City Council at their last meeting. A public open house for the project is scheduled for April 4 at the St. Genevieve Community Center. 4. Miscellaneous: • The grant application for the installation of water main in the Royal Meadows neighborhood is moving through the County's process for approvals. Final word on the grant is expected soon. • We are working with a contractor to get a quote for the extension of water main to the end of Mound Trail.