HomeMy WebLinkAbout2013-03-27 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA
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Wednesday, March 27, 2013
6:30 p.m. or shortly thereafter, RED = Set Agenda
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items
requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You
will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of
profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to
complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARINGS
1. 2013 Street Improvement Project
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. March 13, 2013 City Council Meeting Minutes (Pages 4 -8)
V. CONSENT AGENDA
1. City of Centerville March 14, 2013 through March 27, 2013 Claims (Check #27860 -
27887) (Pages 9 -10)
2. Centennial Lakes Police Department Claims through March 14, 2013 (Check 9357-
9382) (Page 11)
3. Centennial Fire District Claims through March 15, 2013 (Check #5720 -5742) (Page
12)
VI. AWARDS /PRESENTATIONS /APPEARANCES
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Res. #13 -OXX — Adopting Special Assessments — 2013 Street Improvement Project
* *WILL BE PROVIDED AT MEETING **
2. Res. #13 -OXX — Accepting Bid & Awarding Contract — Northdale Construction,
2013 Street Improvement Project * *WILL BE PROVIDED AT MEETING **
3. Penfield, Inc. Valuation & Proposal - 7261 Main Street Property (Pages 13 -15)
4. Bids for Mound Trail Watermain Extension (Page 16)
IX. ANNOUNCEMENTS/UPDATES
1. City Administrator Dallas Larson
X. ADJOURNMENT
"REMINDERS"
Planning & Zoning Commission Meeting — April 2, 2013, 6:30 p.m. Council Chambers
Parks & Recreation Committee Meeting — April 3, 2013, 6:30 p.m. Council Chambers
City Council Meeting — April 10, 2013, 6:30 p.m. Council Chambers (Downtown Redevelopment &
Ken Tolzman, City Assessor)
City Council Meeting — April 24, 2013, 6:30 p.m. Council
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Dear Property Owner:
Attached to or printed on the reverse side of this letter is the official notice of hearing for
special assessment for a street improvement affecting your property.
The proposed assessment for benefit to your property is shown below, along with an
estimate of the annual cost that would result if the special assessment is collected with
taxes over several years. The proposed assessment based upon the bids received for the
improvement together with additional costs for engineering, legal and administrative
expenses associated with the improvement. The assessment amount is the same as was
used for the estimate at the improvement hearing.
Property ID or Address:
Estimated Special Assessment
Approximate annual payment based upon an
Interest rate of 4% and a payment term of ten
Years
Please contact this office at 651- 429 -3232 if you should have questions.
Dallas Larson, City Administrator
Notice of Hearing on Proposed Assessment
Notice is hereby given that the Council will meet at 6:30 p.m. on March 27, 2013 at City Hall, 1880 Main
Street, Centerville, MN in Council Chambers to consider the proposed assessment for the improvement of:
1. Center Street from Dupre Road to 20` Avenue, Sumac Court and Ivy Court by, reconstruction of
base and street pavement, curb, storm sewer and related drainage improvements, and construction
of utilities in advance of paving, and
2. Peterson Trail from Main Street to Fox Run, Fox Run from Peterson Trail westerly to its terminus
in the cul -de -sac, Hayfield Road from Peterson Trail to Mill Road and all of Houle Circle, by
removal and replacement of asphalt pavement and related drainage improvements, and
Adoption by the Council of the proposed assessment may occur following the hearing. The areas proposed to
be assessed are the abutting properties.
Such assessment is proposed to be payable in equal annual installments extending over a period of up to
fifteen years. The first of the installments to be payable on or before the first Monday in January. 2014, and
will bear interest at the rate of 4.0 percent per annum from the date of the adoption of the assessment
resolution. To the first installment shall be added interest on the entire assessment from the date of the
assessment resolution until December 31, 2014 Subsequently, special assessments shall be made in equal
annual installments including principal and interest in an amount sufficient to amortize the principal over the
stated term at the interest rate set by the Council.
You may at any time prior to certification of the assessment to the County Auditor, pay the entire assessment
on such property, with interest accrued to the date of payment, to the City Clerk. No interest shall be charged
if the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time
thereafter, pay to the City Clerk the entire amount of the assessment remaining unpaid, with interest accrued
to December 31 of the year in which such payment is made. Such payment must be made before November
15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the
assessment before the date given above the rate of interest that will apply is 4.0 percent per year. Partial
prepayments may be made within 30 days of adoption of the special assessment.
The proposed assessment roll is on file for public inspection at the City Clerk's office, The total amount of the
proposed assessment is $302,138. Written or oral objections will be considered at the meeting. No appeal to
district court may be taken as to the amount of an assessment unless a written objection signed by the affected
property owner is filed with the municipal Clerk prior to the assessment hearing or presented to the presiding
officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice to the affected property owners as it
deems advisable.
An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by serving notice of
the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing
such notice with the district court within ten days after service upon the Mayor or Clerk.
Under Minn. Stat. §§ 435.193 to 435.195 and City Code Chapter 33, the Council may, in its discretion, defer
the payment of this special assessment for any homestead property owned by a person 65 years of age or
older, one retired by virtue of a permanent and total disability, or a member of the National Guard or other
reserves ordered to active military service for whom it would be a hardship to make the payments. When
deferment of the special assessment has been granted and is terminated for any reason provided in that law
and Ordinance, all amounts accumulated plus applicable interest become due. Any assessed property owner
meeting the requirements of this law and Chapter 33, may, within 30 days of the confirmation of the
assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special
assessment on his/her property.
Published in the Official Paper, Quad Community Press, on March 12, 2013.
Teresa Bender, CMC
City Clerk
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lA57 651 -429 -3232 or'FaZ 6SI- 0294629
March 6, 2013
OWNER or Current Owner
Mailing Address
CITY STATE ZIP
Dear Property Owner:
Attached to or printed on the reverse side of this letter is the official notice of hearing for special
assessment for a street improvement affecting your property.
The proposed assessment for benefit to your property is shown below, along with an estimate of
the annual cost that would result if the special assessment is collected with taxes over several
years. The proposed assessment based upon the bids received for the improvement together with
additional costs for engineering, legal and administrative expenses associated with the
improvement. The assessment amount is the same as was used for the estimate at the
improvement hearing, even though bids came in higher than the engineer's feasibility estimate.
Property ID or Address: PIN
Address
Proposed Assessment $ESTIMATED ASSESSMENT
Approximate annual payment based upon an
Interest rate of 4% and a payment term of 15 years ESTIMATED ANNUAL
PAYMENT
The special assessment is for street pavement and related drainage improvements only.
Watermain will be installed as part if this project, with the costs paid by the city. When you
choose to connect to the watermain, connection fees would be charged to recover the cost of
installation. An estimate of costs related to connecting to watermain is included in this mailing.
These costs would not be charged unless you choose to connect to watermain at this time.
While the bid prices are known for this work, the actual footage needed to serve your home is
not yet known and will vary from one property to another, since setbacks can vary and the
location within the home where service terminates may be at the back of the home.
The city code requires mandatory connection to watermain if it is available, not later than 2017
for most properties, but the deadline was extended to 2021 for your street.
Dallas Larson, City Administrator
Notice of Hearing on Proposed Assessment
Notice is hereby given that the Council will meet at 6:30 p.m. on March 27, 2013 at City Hall, 1880 Main Street, Centerville, MN
in Council Chambers to consider the proposed assessment for the improvement of
1. Center Street from Dupre Road to 20 Avenue, Sumac Court and Ivy Court by, reconstruction of base and street
pavement, curb, storm sewer and related drainage improvements, and construction of utilities in advance of paving,
and
1. Peterson Trail from Main Street to Fox Run, Fox Run from Peterson Trail westerly to its ternunus in the cul -de -sac,
Hayfield Road from Peterson Trail to Mill Road and all of Houle Circle, by removal and replacement of asphalt
pavement and related drainage improvements, and
Adoption by the Council of the proposed assessment may occur following the hearing. The areas proposed to be assessed are the
abutting properties.
Such assessment is proposed to be payable in equal annual installments extending over a period of up to fifteen years. The fast of the
installments to be payable on or before the first Monday m Tanuary, 2014, and will bear interest at the rate of 4.0 percent per annum
from the date of the adoption of the assessment resolution. To the fast installment shall be added interest on the entire assessment
from the date of the assessment resolution until December 31, 2014 Subsequently, special assessments shall be made in equal annual
installments including principal and interest in an amount sufficient to amortize the principal over the stated term at the interest rate
set by the Council.
You may at any time prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with
interest accrued to the date of payment, to the City Clerk. No interest shall be charged if the entire assessment is paid within 30 days
from the adoption of this assessment. You may at any time thereafter, pay to the City Clerk the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such payment is made Such payment must be made
before November 15 or interest will be charged through December 31 of the succeeding year If you decide not to prepay the
assessment before the date given above the rate of interest that will apply is 4.0 percent per year. Partial prepayments may be made
within 30 days of adoption of the special assessment.
The proposed assessment roll is on file for public inspection at the City Clerk's office. The total amount of the proposed assessment
is $302,138. Written or oral objections will be considered at the meeting. No appeal to district court may be taken as to the amount of
an assessment unless a written objection signed by the affected property owner is filed with the municipal Clerk prior to the
assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to
the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as
it deems advisable.
An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by serving notice of the appeal upon the
Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the district court within ten
days after service upon the Mayor or Clerk.
Under Minn. Star. §§ 435.193 to 435.195 and City Code Chapter 33, the Council may, in its discretion, defer the payment of this
special assessment for any homestead property owned by a person 65 years of age or older, one retired by virtue of a permanent and
total disability, or a member of the National Guard or other reserves ordered to active military service for whom it would be a
hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason
provided in that law and Ordinance, all amounts accumulated plus applicable interest become due Any assessed property owner
meeting the requirements of this law and Chapter 33, may, within 30 days of the confirmation of the assessment, apply to the City
Clerk for the prescribed form for such deferral of payment of this special assessment on his/her property.
Published in the Official Paper on March 12, 2013.
Teresa Bender, CMC
City Cleric
ESTIMATED COSTS TO CONNECT TO CITY WATER -2013
Item No.
1 Lateral Connection Fee $ 6,350
(For properties not specially assessed for watermain)
2 Water Trunk Fee $ 1,800
3 Water Meter $ 400
4 Permits /Inspection $ 400
Service line bored to home (est
5 65 ft @ $50.23/ft) $ 3,265
6 Connection inside home $ 879
Service Line Total $ 4,144
$ 6,744
Estimated Total Cost for Center
Street -Sumac Ct -Ivy Ct $ 13,094
Items 5 & 6 are higher than the estimate given you previously, but are actual bid prices. All
of the numbers in this estimate are now fixed except item number 5. The actual cost here will be
based on a measured distance from the front property line to the location in the home where
your water service terminates. Without getting into your home, we cannot provide an exact
measurement. If you are interested in connecting to city water, please contact us to arrange for
a city staff person to come into your home to identify the location where water service will be
connected to your internal plumbing. This is a "turn -key" project. It is managed from start to
finish by the city and you would not have any other costs. No yard restoration would be needed,
since the service line is bored from the right of way.
If you decide you want to connect to city water as part of this project, you may have the total
costs financed in the form of a special assessment and make annual payments with real estate
taxes over 15 years. Again, this is completely optional and will be decided by you.
Alternatively, you could hire your own contractor to install the service to your home. In that
case you would pay the installation costs to your contractor. The other items 1-4, could be paid
to the city up front, or you could request that those items be specially assessed and paid with
taxes over several years. You may decide to connect at any time up to the sunset date of 2021.
If you have any questions, please contact Dallas Larson, City Administrator or
Mike Jeziorski, Finance Director at 651 -429 -3232
Teresa Bender
From: Please Do Not Click Reply <support@govoffice.com>
Sent: Tuesday, March 19, 2013 12:09 AM
To: Teresa Bender
Subject: Questions, Comments or Concerns - Online Form (form) has been filled out on your site.
Your Site has received new information through an online form.
Online Form: Questions, Comments or Concerns - Online Form Site URL: www.centervillemn.com
-------------------------------------------------
Name: Robert Willams
Street Address, Including House Number: 1835 Hayfield Road
Questions /Concerns /Comments: I address this to the Mayor and city council, My family is going to have to pay alot for
the road to be resurfaced, My questions are and I can't be at meeting cause work nights. 1. why was it not taken care of
in first place, repairs only done 1/2 way, 2. seeing as I don't see plows or very much sand where is the money going for
that, our streets have never been so dangerous? 3. our street can't be out of order for very long, there are 3
handicapped children on it, the road work at the north end of peterson trail took for ever. But most of all why if all we
are getting is resurfacing are we paying for re plumbing and other construction else where my property doesn't touch
that, then the whole city should pay. We have to pay what ever because we love our home but this whole thing seems a
lil wrong. and please let mr Larson know a new road is not bring my value up on my home it just dropped another $5000
and when this is done if our street is not kept up I will lodge many complaints. This is alot of money and your
constituants are not the richest of people. Thanks for your time and sorry I can't attend the March 27th Meeting I am
working and can't get time off. Sincerely Robert Williams Telephone Number::
Email Address:: er911bob@aol.com
this person selected the following option(s).
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1
iCrViff4e 180 Ma S&MR4 C94"r#MWWS5038
1857 01-429-=2 or2k 6m-4z9 -sap
February 28, 2013
WILLIAMS, ROBERT - JOYCE
1835 HAYFIELD ROAD
CENTERVILLE MN 55038 -8711
Dear Property Owner:
Attached to or printed on the reverse side of this letter is the official notice of hearing for
special assessment for a street improvement affecting your property.
The proposed assessment for benefit to your property is shown below, along with an
estimate of the annual cost that would result if the special assessment is collected with
taxes over several years. The proposed assessment based upon the bids received for the
improvement together with additional costs for engineering, legal and administrative
expenses associated with the improvement. The assessment amount is the same as was
used for the estimate at the improvement hearing.
Property ID or Address: 23- 31 -22 -12 -0082,
1835 HAYFIELD ROAD
Estimated Special Assessment $2,079.00
Approximate annual payment based upon an
Interest rate of 4% and a payment term of ten
Years $256.32
Please contact this office at 651- 429 -3232 if you should have questions.
Dallas Larson, City Administrator
2
Teresa Bender
From: Teresa Bender
Sent: Tuesday, March 19, 2013 8:38 AM
To: Ier9llbob @aol.com'
Subject: 2013 Street Improvement Project Public Hearing
Dear Mr. Williams:
Thank you for your recent email regarding your concerns with the 2013 Street Improvement Project and your inability to
attend the meeting due to your work schedule.
I will ensure that all of Council receives your email prior to the scheduled public hearing of March 27, 2013.
If you have any additional thoughts or concerns regarding this issue prior to the meeting, please do not hesitate to
contact me.
Sincerely,
City Clerk
City of Centerville
1880 Main Street
Centerville, MN 55038
Phone: (651) 429 -3232 x 13
Fax: (651) 429 -8629
Email: tbender@centervillemn.com
Population: 3799
i
3
CITY OF CENTERVILLE
CITY COUNCIL MEETING
March 13, 2013
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March
13, 2013, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King
Council Member Jeff Paar
g 6 ABSENT: Council Member D. Love
STAFF: Finance Director Mike Jeziorski
Public Work Director /Building Official Paul Palzer
City Engineer Mark Statz
Legal Counsel Kurt Glaser
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:37 p.m.
II. PUBLIC HEARING(S)
1. None.
III. APPROVAL OF AGENDA
Mayor Wilharber added Centerville Claims (Check #27856- 27859) to the Consent Agenda and noted a draft
letter offering the position of Building Inspector/P.W. Maintenance Technician to Mr. Daniel Schmitz was
placed in front of them this evening for consideration.
Council Member King requested to add Item #5, Under New Business, Parks & Recreation Committee
Recommendation to Allow Committee Member Kevin Amundsen's Attendance of an Invasive Species Seminar
Provided by the University of Minnesota in an amount not to exceed $100.
Motion was made by Council Member Fehrenbacher, seconded by Council Member Paar to approve the
Agenda as noted. All in favor. Motion passed unanimously.
IV. APPROVAL OF MINUTES
1. February 27, 2013 City Council Meeting Minutes
Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to approve the
February 27, 2013 City Council Meeting Minutes as presented All in favor. Council Member King
abstained. Motion passed.
V. CONSENT AGENDA
4
City of Centerville
Council Meeting Minutes
March 13, 2013
1. City of Centerville February 28, 2013 through March 13, 2013 Claims (Check #27834 - 27855) & (Check
#27856- 27859)
2. Centennial Police Department Claims through February 28, 2013 (Check #9343 -9356)
3. Centennial Fire District Claims through March 1, 2013 (Check #5703 -5719)
4. Annual Renewal of Anoka County Agreement for Residential Recycling Program
Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to approve the
Consent agenda as presented. All in favor. Motion passed unanimously.
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. Mr. Paul Keleher, Chain of Lakes Rotary — 2nd Annual "Chain of Giving" Fundraiser
Mr. Keleher gave a brief presentation stating that the Rotary has been in existence for two and a half years and
contain members from Centerville Lino Lakes and Circle Pines. Mr. Keleher offered the opportunity to City
staff, Council Members and residents alike to attend an upcoming meeting and consider membership in the
group. Mr. Keleher stated that the Rotary has scheduled an annual. "Chain of Giving" fundraiser event for April
6, 2013 with proceeds being forwarded to the Centennial Scholarship Program for youths to attend the YMCA
summer camp programs. Mr. Keleher stated that the Rotary meets every Wednesday morning at the Lino Lakes
Assisted Living Facility. Mayor Wilharber stated that the City would post the events flyer on the web site.
VII. OLD BUSINESS
1. None
VIII. NEW BUSINESS
1. Bids for SCADA System Upgrade — Savage Controls ('h Sewer &'/2 Water Fund)
Finance Director Jeziorski provided Council with a presentation stating that the Supervisory Control & Data
System ( SCADA) monitors the City's water and waste water facilities, that staff is recommending upgrading to
"Cimplicity" Software ($6,897) and two (2) computers ($2,000) that would operate the software.
Public Works Director Palzer stated that he preferred upgrading the current system to the Cimplicity Software
rather than maintaining the existing system due to the fact that the newer system would have additional
capabilities such as text/email capabilities for notifications of alerts and a second dialer as a fail proof
notification device. Public Works Director Palzer stated that the current system has been in place for over eight
(8) years and an upgrade of that system would cost in excess of $7,000 and have limited capabilities which did
not include a second dialer or text/email capabilities.
Council had concern regarding other communities (collaboration communities) and their usage of software,
equipment, controls and future consolidation efforts. Director Palzer stated that most communities have
different controls which require different monitoring software and that this item would not be changed in the
future even if there was collaboration amongst communities.
Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to accept Savage
. ontrols' bid for upgrading the SCADA system to the "Cimplicity" Software in an amount not to exceed
Page 2of5
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City of Centerville
Council Meeting Minutes
March 13, 2013
amount not to exceed $2,000 with funds being expended equally from the Water and Sewer Enterpris
Funds. All in favor. Motion passed unanimously.
2. Annual Performance Review — Stantec
Engineer Statz stated that generally his supervisor is present for the annual performance review.
However, he is currently out of town and if desired would be willing to attend an alternate meeting.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Annual
Performance Reivew of City Engineer, Mr. Mark Statz as presented All in favor. Motion passed
unanimously.
3. Recommendation for Hiring — Building Inspector /P.W. Maintenance Technician, Mr. Daniel Schmitz
Finance Director Jeziorski provide Council with a presentation stating that the Building Inspector/P.W.
Maintenance Position has been vacant since February of this year, seven (7) candidates had been interviewed
and Staff is recommending the hiring of Mr. Daniel Schmitz who has obtained an Associate's degree in
Building Inspection Technology, has ten (10) years of general laborer experience and has a minimal commute.
Finance Director Jeziorski stated that staff is recommending offering the position at a Grade 6, Step 3 wage of
$20.56/hour due to qualifications.
Director Palzer stated that staff feels that the candidate is the best qualified applicant for the position even
though Mr. Schmitz does not currently have a Commercial Driver's License (CDL) and lacks municipal
inspection experience. Director Palzer stated that Mr. Schmitz's CDL could easily be obtained.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the draft
letter of employment/position offer as presented to Mr. Schmitz subject to successful background check
and pre - employment screening. All in favor. Motion passed unanimously.
4. Consider Building Official /P.W. Director Recommendation for Lawn Maintenance Services Proposals
Director Jeziorski provided Council with a presentation stating that the City solicited bids for lawn maintenance
services (lawn mowing and weed/feed control). Director Jeziorski stated that the City received four (4) bids for
lawn mowing and two (2) bids for weed /feed control. Director Jeziorski also stated that Goetz Landscaping has
been providing the City with their lawn mowing services since 2010 and the City has been very satisfied with
their services.
Director Palzer reviewed the presented bids with Council and recommended Goetz Landscaping for lawn
mowing services commencing May 1, 2013 through October 31, 2015 for $19,734.51 unless additional services
are requested and Flat Top Lawn Care for weed/feed control for the same period for $4,110 unless additional
services are requested. Director Palzer also stated that both of the recommended services providers were lowest
bidders.
Discussion ensued regarding lawn maintenance and the distance from asphalt trails, public safety and
enlargement of certain areas within the community. Director Palzer reassured Council that an attempt would be
made to improve this issue whether through grading or brushing the area(s) allowing access of contractor
equipment.
Page 3 of 5
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City of Centerville
Council Meeting Minutes
March 13, 2013
Motion was made by Council Member King, seconded by Council Member Fehrenbacher to approve
contracts for services with Goetz Landscaping for lawn mowing services from May 1, 2013 - October 31,
2015 ($19,734.51) and Flat Top Lawn Care for weed /feed control for the same period ($4,110) as
presented. All in favor. Motion passed unanimously.
5. Parks & Recreation Committee Recommendation to Allow Committee Member Kevin Amundsen's
Attendance of an Invasive Species Seminar Provided by the University of Minnesota in an amount not to
exceed $100
Council Member King forwarded this recommendation to Council for their consideration stating that the
Committee felt that at least one (1) member should be educated in this area if they are involved in weed control
within any of the parks. Director Jeziorski stated that in the past the City has educated staff on a as needed
basis or if the request was justifiable. Engineer Statz stated that he believed that the Public Works Staff had
weeded one (1) specific park in the past. However, this task was contracted out in 2012. Council Member King
stated that the Committee is looking to assist the City with this needed function.
Motion was made by Council Member Paar, seconded by Council Member King to approve the
attendance of Committee Member Amundsen's attendance of an Invasive Species Seminar Provided by
the University of Minnesota on May 4, 2013 in East Bethel, MN in an amount not to exceed $100. All in
favor. Motion carried unanimously.
IX. ANNOUNCEMENTSIUPDATES
Director Jeziorski reported that the City is in receipt of the CSAH14 /Main Street road closure permit for the
parade, audit field work has been completed and ABDO, Eick & Meyers will be attending a Council meeting in
.kpril to present the audit. Also, Mr. Paul Steffel, Farmers Insurance Representative, 1737 Main Street will no
longer be renting from the City as of April 1, 2013 and moving into a Commercial Townhome property in town.
Mayor Wilharber stated that he had spoken with the auditors and they have stated that Staff has been well
prepared and there appears to be no issues of concern.
Attorney Glaser stated that the City is in receipt of a formal assessment appeal from Sheehy Construction and
that a Closed Session would be needed to discuss pending litigation.
Engineer Statz stated reported on the following items:
• Potential watermain extension on Mound Trail — Both he and Mr. Palzer have been working with the
low bidder (Northdale Construction) for the 2013 Street Improvement Project to secure a bid for this
work; however, Anoka County is eager to obtain the information due to the affected property owner's
situation and the delay of their project.
• Assessment hearing for the 2013 Street Improvement Project has been scheduled for March 27, 2013 in
Council Chamber and affected property owners have been notified.
Mayor Wilharber stated that there will be a public input meeting at St. Genevieve's Community Parish Center
on April 4, 2013 from 4:30 to 6:30 p.m. to discuss with abutting property owners the CSAH21 Improvement
Project. Mayor Wilharber also stated that the County will be meeting with City Staff prior to that meeting
regarding preliminary cost estimates and City portion of these estimates. The Mayor provided Council Member
.wing with a brief update regarding the project due to his absence of the previous meeting stating that the cost of
Page 4of5
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City of Centerville
Council Meeting Minutes
March 13, 2013
the entire project is estimated at $1.8 million with the City's share being $500,000. To date the City is unsure
how this will be funded; however, the City owns several properties that are currently for sale. Mayor Wilharbc
stated that the project is due to commence in 2014.
Attorney Glaser and Attorney Brodie from the City of Coon Rapids would be attending an upcoming County
meeting to discuss the Ticket Education Program.
Council Member King reported that the Parks & Recreation Committee had discussed concerns with the
existing agreement with the St. Paul Regional Water Services and its expiration date of August, 2013. Council
Member King provided Council Members with information forwarded from his spouse.
Mayor Wilharber reviewed upcoming events with the public and Council.
Council Member Paar stated that he, a representative from the City of Circle Pines and Fire Chief Streich would
be attending the 2013 State Fire Marshal meeting taking place April 10 & 11, 2013 in Eden Prairie and they will
be discussing recently backed pending legislation allowing municipalities the right to choose their ambulance
service providers. Council Member Paar stated that he would provide Council with an update at their April
meeting.
XIII. ADJOURNMENT
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to adiourn the regularly
scheduled meeting of March 27, 2013 at 7:10 p.m. All in favor. Motion passed unanimously.
Transcribed by City Staff Member Teresa Bender, City Clerk
Page 5 of 5
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CENTERVILLE, MN 03/22/13 8:19 AM
Page 1
Check Detail - March 27, 2013
Check
Date Check # Vender Name Comments Amount
3/27/2013 027860 AMUNDSEN, KEVIN P & R MEETING 2 -6 -13 & 3 -6 -13
Check Nbr 027860 AMUNDSEN, KEVIN $40.00
3/27/2013 027861 ANOKA COUNTY PROPERTY RECORDS 1737 MAIN STREET - 2013 PROPERTY TAXES
Check Nbr 027861 ANOKA COUNTY PROPERTY RECORDS $3,551.61
3/27/2013 027862 BETTINGER, CHRISTOPHER P & R MEETINGS - 1 -2, 2 -6, & 3 -6 -13
Check Nbr 027862 BETTINGER, CHRISTOPHER $60.00
3/27/2013 027863 BRANCH, PATRICK P & R MEETING 1 -2 -13
Check Nbr 027863 BRANCH, PATRICK $20.00
3/27/2013 027864 COMCAST 1880 MAIN STREET- HIGH SPEED INTERNET
Check Nbr 027864 COMCAST $24.40
3/27/2013 027865 DELTA DENTAL COBRA - K. STEPHAN $30.50
3/27/2013 027865 DELTA DENTAL APRIL 2013 DENTAL INS - PF99867701 $349.50
Check Nbr 027865 DELTA DENTAL $380.00
3/27/2013 027866 FLINT, JAMES P & Z MEETING - 2 -5 -13
Check Nbr 027866 FLINT, JAMES $20.00
3/27/2013 027867 GRAHEK, JOHN P & R MEETINGS - 2 -6 & 3 -6 -13
Check Nbr 027867 GRAHEK, JOHN $40.00
3/27/2013 027868 HAIDEN, MARK P & R MEETINGS - 1 -2, 2 -6 & 3 -6 -13
Check Nbr 027868 HAIDEN, MARK $60.00
3/27/2013 027869 HD SUPPLY WATERWORKS LTD WATER METERS
Check Nbr 027869 HD SUPPLY WATERWORKS LTD $35,079.20
3/27/2013 027870 KOSKI, RUSSELL P & Z MEETINGS - 1 -2 & 2 -5 -13
Check Nbr 027870 KOSKI, RUSSELL $40.00
3/27/2013 027871 LARSON, ERIC P & Z MEETING - 2 -5 -13
Check Nbr 027871 LARSON, ERIC $20.00
3/2712013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $0.94
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $5.02
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $7.26
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $20.91
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $137.53
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $3.29
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $1.81
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $1.66
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $1.66
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $33.78
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $66.26
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $37.26
3/27/2013 027872 LEAGUE OF MN CITIES INS TRUST VOLUNTEER ACCIDENT PLAN - WORKER'S COMP INS. $39.6 2
Check Nbr 027872 LEAGUE OF MN CITIES INS TRUST $357.00
3/27/2013 027873 LEE, OLAF P & Z MEETING - 2 -5 -13
Check Nbr 027873 LEE. OLAF $20.00
3/27/2013 027874 MET. COUNCIL ENV. SERV. (SDS) APRIL 2013 WASTE WATER SERVICE
Check Nbr 027874 MET. COUNCIL ENV. SERV. (SDS) $16,137.31
3/27/2013 027875 MONTAIN, MATTHEW P & Z MEETING 1 -2 -13
Check Nbr 027875 MONTAIN, MATTHEW $20.00
3/27/2013 027876 MOSHER, DARRIN P & Z MEETINGS - 1 -2 & 2 -5 -13
Check Nbr 027876 MOSHER, DARRIN $40.00
3/27/2013 027877 NATIONWIDE RETIREMENT SOLUTION DEF. COMP. W/H - PAY PERIOD 7
Cock Nbr 027877 NATIONWIDE RETIREMENT SOLUTION $398.93
3/27/2013 027878 PAUL H. STEFFEL MARCH 1, 2013 - MARCH 1, 2014 RENEWAL
Check Nbr 027878 PAUL H. STEFFEL $1,200.00
3/27/2013 027879 PENFIELD, INC. APPRAISAL FOR VACANT LOT - LOT 14 BLK 2, BURQUE ADDN
Check Nbr 027879 PENFIELD, INC. $200.00
3/27/2013 027880 PETERSON, BRIAN P & R MEETINGS - 1 -2 & 2 -6 -13
heck Nbr 027880 PETERSON, BRIAN $40.00
3/27/2013 027881 PRESS PUBLICATIONS MARCH 27 HEARING ON PROPOSED ASSESSMENT $45.00
3/27/2013 027881 PRESS PUBLICATIONS PROPOSED ASSESSMENT $98.40
-ht; ,, Nbr 027881 PRESS PUBLICATIONS $143.40
9
CENTERVILLE, MN 03/22/138:19 AM
Check Detail - March 27, 2013 Page 2
Check
Date Check # Vender Name Comments Amoy
3/27/2013 027882 SEELEY, SUZANNE P & R MEETINGS - 1-2, 2 -6 & 3 -6 -13
Check Nbr 027882 SEELEY, SUZANNE $60.00
3/27/2013 027883 STANTEC CONSULTING SERVICES IN GENERAL - SERV THRU 3 -8 -13 $272.10
3/27/2013 027883 STANTEC CONSULTING SERVICES IN 2013 STREET RECONSTRUCTION - SERV THRU 3 -8 -13 $7,179.55
3/27/2013 027883 STANTEC CONSULTING SERVICES IN CSAH 21 RECONSTRUCTION - SERV THRU 3 -8 -13 $652.60
Check Nbr 027883 STANTEC CONSULTING SERVICES IN $8,
3/27/2013 027884 VERIZION WIRELESS CELL PHONE - SERV THRU 3 -9 -13 $47.12
3/27/2013 027884 VERIZION WIRELESS CELL PHONE - SERV THRU 3-9 -13 $47.12
3/27/2013 027884 VERIZION WIRELESS CELL PHONE - SERV THRU 3 -9 -13 $47.12
3/27/2013 027884 VERIZION WIRELESS CELL PHONES - SERV THRU 3 -9 -13 $141.35
3/27/2013 027884 VERIZION WIRELESS CELL PHONE - SERV THRU 3 -9 -13 $47.12
Check Nbr 027884 VERIZION WIRELESS $329.83
3/27/2013 027885 WAEGHE, KEVIN P & R MEETINGS - 1 -2, 2 -6 & 3 -6 -13
Check Nbr 027885 WAEGHE, KEVIN $60.00
3/27/2013 027886 WOOD, TOM P & Z MEETINGS - 1 -2 & 2 -5 -13
Check Nbr 027886 WOOD TOM 40.00
3/27/2013 027887 XCEL ENERGY STREET LIGHTS - SERV THRU 3 -6 -13 $2,618.56
3/27/2013 027887 XCEL ENERGY 1880 MAIN ST - SERV THRU 3 -6 -13 $999.51
3/27/2013 027887 XCEL ENERGY 1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 3 -6- $542.95
3/27/2013 027887 XCEL ENERGY 7285 MAIN ST - SERV THRU 3 -6 -13 $56.73
3/27/2013 027887 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 3 -6 -13 $391.35
3/27/2013 027887 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 3 -6 -13 $11.19
3/27/2013 027887 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 3 -6 -13 $20.48
3/27/2013 027887 XCEL ENERGY 7300 MILL RD - SERV THRU 3 -6 -13 $140.93
3/27/2013 027887 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 3 -6 -13 $183.11
3/27/2013 027887 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 3 -6 -13 $182.63
Check Nbr 027887 XCEL ENERGY $ 5,147.44
Total checks $71,633
10
CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1
Check Issue Dates: 3/1 /2013 - 3/14/2013 Mar 14, 2013 01:15PM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
03/13 03/14/2013 9357 ANOKA COUNTY FEB INTERNET ACCESS 338.26
03/13 03/14/2013 9358 ASPEN MILLS, INC UNFORMS 148.07
03/13 03/14/2013 9359 BCA CJTE DMT -G CERT COURSE JZ 500.00
03/13 03114/2013 9360 BROOKLYN PARK POLICE DEPT SEMINAR CHIEF /KC 320.00
03/13 03/14/2013 9361 CENTENNIAL UTILITIES FEB UTILITIES 876.71
03/13 03/14/2013 9362 CENTURY LINK CENTERVILLE PH 170.88
03/13 03/14/2013 9363 COVERALL OF THE TWIN CITIES MARCH CLEANING SERVICE 796.22
03/13 03/14/2013 9364 DAKOTA COUNTY RECEIVING CENTE DETOX TRANSPORT 67.00
03/13 03/14/2013 9365 DELL MARKETING L.P. 2 LAPTOPS 5,195.78
03/13 03/14/2013 9366 DELTA DENTAL APRIL DENTAL INS 1,130.60
03/13 03/14/2013 9367 DEPUTY REGISTRAR #150 4 FORFEITURE VEH TRANSFERS 95.00
03/13 03/14/2013 9368 ENVENTIS TELECOM, INC PHONES /LONG DISTANCE 404.09
03/13 03/14/2013 9369 FRATTALLONES HARDWARE, INC. EQUIP MTC 2.13
03/13 03/14/2013 9370 GRAFIX SHOPPE, INC VEH SETUP 2013 EXPLORER UNIT 11 768.17
03/13 03/14/2013 9371 HEALTH PARTNERS APR HEALTH INS ADD JZ 10,236.50
03/13 03/14/2013 9372 HOLIDAY FLEET FEB FUEL 4,920.34
03/13 03/14/2013 9373 KNOWLAN'S SUPER MARKETS MISC SUPPLIES 5.09
03/13 03/14/2013 9374 LEAGUE OF MN CITIES INS TRUST UMBRELLA COVERAGE 33,974.00
03/13 03114/2013 9375 MN CHIEFS OF POLICE ASSOC CONFERENCE/TRAIN JC /RN 650.00
03/13 03/14/2013 9376 NEAL A. NOREN BLDG MTC HOURS 195.00
03/13 03/14/2013 9377 O'REILLY AUTOMOTIVE, INC VEH CLEANING SUPPLIES 10.70
03/13 03/14/2013 9378 PETERSON COMPANIES, INC MARCH SNOW MTC 949.17
03/13 03/1412013 9379 QUILL CORPORATION OFFICE SUPPLIES HP PHOTOSMART 604.33
03/13 03/14/2013 9380 SHRED -N -GO, INC SHREDDING SERVICE 34.00
03/13 03/14/2013 9381 SUN LIFE FINANCIAL MARCH LIFE /DISABILITY 166.26
03/13 03/14/2013 9382 TELECIDE PRODUCTIONS, INC COMPUTER MTC /SUPPORT 959.96
Grand Totals: 63,518.26
M = Manual Check, V = Void Check
11
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 3/2/2013 - 3/15/2013 Mar 15, 2013 01:25PM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
03/13 03/15/2013 5720 10600 ANCOM COMMUNICATIONS, IN PAGER EQUIPMENT 5,358.22
03/13 03/15/2013 5721 11490 ARC STONE TECHNOLOGIES FEMA GRANT - WEBSITE 4,595.00
03/13 03/15/2013 5722 11565 ASPEN MILLS, INC UNIFORMS 120.00
03/13 03/15/2013 5723 30480 CENTENNIAL UTILITIES FEB UTILITIES 647.62
03/13 03/15/2013 5724 30490 CENTERPOINT ENERGY STATION 2 GAS 579.60
03/13 03/15/2013 5725 30800 COLUMBIA HEIGHTS FIRE DEP FEMA GRANT MEDICAL EVALU 486.00
03/13 03/15/2013 5726 31008 COMCAST INTERNET CENTERVILLE STATI 101.50
03/13 03/15/2013 5727 31137 CONNEXUS ENERGY ELECTRIC STATION 1 532.02
03/13 03/15/2013 5728 60300 FIRE SAFETY USA, INC GLOVES 341.59
03/13 03/15/2013 5729 60650 FRATTALLONE'S HARDWARE S BLDG SUPPLIES 120.86
03/13 03/15/2013 5730 70578 GRAINGER BLDG MTC 164.07
03/13 03/15/2013 5731 80210 HAM LAKE FIRE DEPARTMENT FEMA GRANT MEDICAL EVALU 5,550.00
03/13 03/15/2013 5732 110300 KIRVIDA FIRE, INC 1991 FORD TANKER REPAIR 1,035.50
03/13 03/15/2013 5733 120490 LOFFLER COMPANIES, INC COPIER MTC CONTRACT 352.94
03/13 03/15/2013 5734 140600 NAC STATION 2 MTC MAKE UP AIR 364.75
03/13 03/15/2013 5735 160050 PAETEC PHONES STATION 2 157.16
03/13 03/15/2013 5736 160493 PREMIUM WATERS, INC BOTTLED H2O 24.44
03/13 03/15/2013 5737 180060 BRADLEY C RACUTT REPAIR MEDICAL BAG 26.00
03/13 03/15/2013 5738 180600 CITY OF ROSEVILLE MARCH PHONE 1,279.33
03/13 03/15/2013 5739 200150 THOMAS MOTORS, INC "09 ESCAPE MTC 1,400.49
03/13 03/15/2013 5740 210232 UNI- SELECT VEH BULB 7,20
03/13 03/15/2013 5741 220200 VERIZON WIRELESS CELL PHONES 105.62
03/13 03/15/2013 5742 240100 XCEL ENERGY ELECTRIC STATION 2 485.76
Grand Totals: 23,835.67
M = Manual Check, V = Void Check
12
l'i f--�iuual full Service Appraisers 10010 60th Street No., Stiflwater. MN 55082.8351 (651) 777.9
' Certified Geiieiai and Hesidential Appraise FAX (651) 777 01 19
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LirensPC m Minnesota and Wisconsin m4w.penfieldapprcrsers c017)
WILLIAM A. SCHWAB, CA -S, C.R.A., I.F.A.•S
PATRICIA M. SCHWAB
� 1
SNnK,r Anprar�er
P E N FI E L D • IN C. MARK W. McGRATH
Stfviny All Afew of Appraisal Needs Senror Aptsra,; P
March 13, 2013
Dallas Larson
City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Re: Estimate of Value
Lot 14, Block 2
Burque Addition #1
File #372 -13
Dear Mr. Larson:
Pursuant to your request, I viewed the above referenced parcel. I also reviewed the survey you
sent me, which includes the drainage easements and setback lines. It is my understanding the
city will be selling this parcel with certain conditions as outlined in the, "Request for Proposals."
The lot is about a half an acre in size with about 140 feet of lake frontage on Peltier Lake. The
lot is encumbered by a drainage easement over about the westerly half of the lot. When taking
into consideration the setback requirements, the building area is only about 2,400 square feet
and is triangular in shape. The lot is an open corner lot with County Road 14 along the south
edge of the lot.
There are very few lake lots with municipal utilities available on the open market. I was unable
to locate any recent vacant land sales of fake shore property on Peltier Lake. I did find a similar
lot on Forest Lake and was able to extrapolate a land value from some improved property sales
with lake frontage.
Based on this data, I have estimated the value of a typical vacant lake front lot with 75 feet of
shoreline and having a building area of 4,800 square feet on Peltier Lake to be $150,000.00
or $2,000.00 a foot of lake shore frontage.
13
The subject lot having 140 feet of lake frontage would have 140 feet ( -) 75 feet = 65 feet of
excess land. Since this 65 feet of excess land is not necessary to support the future residence
and is encumbered by a drainage easement, it is my opinion it has a value of 25% that of the
developable 75 feet.
Estimate of Lot Value:
75 feet X $2,000.00 a foot = $150,000.00
65 feet X $500.00 a foot = $ 32.500.00
Total = $182,500.00
Since the subject has an irregular building area that is only about 50% that of a typical lake
Lot and is open to traffic on County Road 14, a reduction in value is needed. Then also taking
into consideration the conditions of the sale as outlined in the "Request for Proposals ", a
reduction of 55% to 65% would be reasonable.
The estimated lot value before reduction is $182,500.00 ( -) 55% = $82,125.00 or less 65%
= $63,875.00.
1 am of the opinion that a fair and reasonable sale price of the subject lot with all of the
encumbrances and traffic concerns is between $64,000.00 and $83,000.00.
This letter is considered a restricted appraisal report. If you have any questions, please let
me know.
Sincerely,
r � I
William A. Schwab, CA -S, C.R.A., I.F.A. -S.
Certified General Real Property Appraiser
Minnesota License #4000585
PENFIELD, INC.
WASlrcb
14
Wa
PROPOSAL FORM
I/We offer to purchase from the City of Centerville, the property at 7261 Main Street
legally described as Lot 14, Block 2, Burque Addition No. I (subject to easements of
record). I/We have read and understand the request for proposal, and having examined
the pro erty, gffe o e th rop ost of
Dollars ( $
If this proposal is accepted, I/We will enter into a standard purchase agreement with the
City for the sale of real property, and as a condition of this purchase will construct a
dwelling with the minimum size and value as required in the RFP and expect to construct
a dwelling within two years. I/We anticipate constructing a dwelling with a construction
value of $ 409, 1j9V . I understand that this proposal does not become
binding until these conditions are met.
The only contingency in this proposal is that the City will grant reasonable setback
variances, if requested. If the requested setback variances are not granted, I understand
that the purchase agreement is voidable at my option within 15 -days of the denial of the
variance, provided that I make application for a variance within two years of acceptance
of my proposal. I have reviewed and agree to the conditions of the City's Request for
Proposal. I have attached a sketch showing the anticipated variances that would be
requested. (ATTACH SKETCH PLAN).
I/We have attached a certified check, cashier's check or cash deposit in the amount of
$2500, which will be refunded if requested variances are not granted, subsequent to my
application for a variance which must be submitted within two years of acceptance of my
proposal. If all the requested variances and permits are granted and I do not begin
construction within 30 days of issuance of all the required permits, I/We understand that
the City may rescind approval of my proposal and void the purchase agreement, after
which it shall retain my $2500 deposit.
Print Name and address of Person(s) submitting proposal:
OF
0 56 2 77� e -QV774- /t/r
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(RSif(s) Submitting Proposal Y Dat
Phone Number
2 of 3 15 3/13/13 9:31 AM
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