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HomeMy WebLinkAbout2013-03-13 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING March 13, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March 13, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member Jeff Paar ABSENT: Council Member D. Love STAFF: Finance Director Mike Jeziorski Public Work Director/Building Official Paul Palzer City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:37 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #27856-27859) to the Consent Agenda and noted a draft letter offering the position of Building Inspector/P.W. Maintenance Technician to Mr. Daniel Schmitz was placed in front of them this evening for consideration. Council Member King requested to add Item #5, Under New Business, Parks & Recreation Committee Recommendation to Allow Committee Member Kevin Amundsen’s Attendance of an Invasive Species Seminar Provided by the University of Minnesota in an amount not to exceed $100. Motion was made by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Agenda as noted. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1.February 27, 2013 City Council Meeting Minutes Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to approve the February 27, 2013 City Council Meeting Minutes as presented. All in favor. Council Member King abstained. Motion passed. V. CONSENT AGENDA City of Centerville Council Meeting Minutes March 13, 2013 1. City of Centerville February 28, 2013 through March 13, 2013 Claims (Check #27834-27855) & (Check #27856-27859) 2. Centennial Police Department Claims through February 28, 2013 (Check #9343-9356) 3. Centennial Fire District Claims through March 1, 2013 (Check #5703-5719) 4. Annual Renewal of Anoka County Agreement for Residential Recycling Program Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Consent agenda as presented. All in favor. Motion passed unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES nd 1. Mr. Paul Keleher, Chain of Lakes Rotary ~ 2 Annual “Chain of Giving” Fundraiser Mr. Keleher gave a brief presentation stating that the Rotary has been in existence for two and a half years and contain members from Centerville Lino Lakes and Circle Pines. Mr. Keleher offered the opportunity to City staff, Council Members and residents alike to attend an upcoming meeting and consider membership in the group. Mr. Keleher stated that the Rotary has scheduled an annual “Chain of Giving” fundraiser event for April 6, 2013 with proceeds being forwarded to the Centennial Scholarship Program for youths to attend the YMCA summer camp programs. Mr. Keleher stated that the Rotary meets every Wednesday morning at the Lino Lakes Assisted Living Facility. Mayor Wilharber stated that the City would post the events flyer on the web site. VII. OLD BUSINESS 1. None VIII. NEW BUSINESS 1.Bids for SCADA System Upgrade ~ Savage Controls (½ Sewer & ½ Water Fund) Finance Director Jeziorski provided Council with a presentation stating that the Supervisory Control & Data System (SCADA) monitors the City’s water and waste water facilities, that staff is recommending upgrading to “Cimplicity” Software ($6,897) and two (2) computers ($2,000) that would operate the software. Public Works Director Palzer stated that he preferred upgrading the current system to the Cimplicity Software rather than maintaining the existing system due to the fact that the newer system would have additional capabilities such as text/email capabilities for notifications of alerts and a second dialer as a fail proof notification device. Public Works Director Palzer stated that the current system has been in place for over eight (8) years and an upgrade of that system would cost in excess of $7,000 and have limited capabilities which did not include a second dialer or text/email capabilities. Council had concern regarding other communities (collaboration communities) and their usage of software, equipment, controls and future consolidation efforts. Director Palzer stated that most communities have different controls which require different monitoring software and that this item would not be changed in the future even if there was collaboration amongst communities. Motion made by Council Member Fehrenbacher, seconded by Council Member Paar to accept Savage Controls’ bid for upgrading the SCADA system to the “Cimplicity” Software in an amount not to exceed Page 2 of 5 City of Centerville Council Meeting Minutes March 13, 2013 $6,897 and the replacement of two (2) computers to be utilized to operate the software/system in an amount not to exceed $2,000 with funds being expended equally from the Water and Sewer Enterprise Funds. All in favor. Motion passed unanimously. 2.Annual Performance Review – Stantec Engineer Statz stated that generally his supervisor is present for the annual performance review. However, he is currently out of town and if desired would be willing to attend an alternate meeting. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Annual Performance Reivew of City Engineer, Mr. Mark Statz as presented. All in favor. Motion passed unanimously. 3.Recommendation for Hiring – Building Inspector/P.W. Maintenance Technician, Mr. Daniel Schmitz Finance Director Jeziorski provide Council with a presentation stating that the Building Inspector/P.W. Maintenance Position has been vacant since February of this year, seven (7) candidates had been interviewed and Staff is recommending the hiring of Mr. Daniel Schmitz who has obtained an Associate’s degree in Building Inspection Technology, has ten (10) years of general laborer experience and has a minimal commute. Finance Director Jeziorski stated that staff is recommending offering the position at a Grade 6, Step 3 wage of $20.56/hour due to qualifications. Director Palzer stated that staff feels that the candidate is the best qualified applicant for the position even though Mr. Schmitz does not currently have a Commercial Driver’s License (CDL) and lacks municipal inspection experience. Director Palzer stated that Mr. Schmitz’s CDL could easily be obtained. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the draft letter of employment/position offer as presented to Mr. Schmitz subject to successful background check and pre-employment screening. All in favor. Motion passed unanimously. 4.Consider Building Official/P.W. Director Recommendation for Lawn Maintenance Services Proposals Director Jeziorski provided Council with a presentation stating that the City solicited bids for lawn maintenance services (lawn mowing and weed/feed control). Director Jeziorski stated that the City received four (4) bids for lawn mowing and two (2) bids for weed/feed control. Director Jeziorski also stated that Goetz Landscaping has been providing the City with their lawn mowing services since 2010 and the City has been very satisfied with their services. Director Palzer reviewed the presented bids with Council and recommended Goetz Landscaping for lawn mowing services commencing May 1, 2013 through October 31, 2015 for $19,734.51 unless additional services are requested and Flat Top Lawn Care for weed/feed control for the same period for $4,110 unless additional services are requested. Director Palzer also stated that both of the recommended services providers were lowest bidders. Discussion ensued regarding lawn maintenance and the distance from asphalt trails, public safety and enlargement of certain areas within the community. Director Palzer reassured Council that an attempt would be made to improve this issue whether through grading or brushing the area(s) allowing access of contractor equipment. Page 3 of 5 City of Centerville Council Meeting Minutes March 13, 2013 Motion was made by Council Member King, seconded by Council Member Fehrenbacher to approve contracts for services with Goetz Landscaping for lawn mowing services from May 1, 2013-October 31, 2015 ($19,734.51) and Flat Top Lawn Care for weed/feed control for the same period ($4,110) as presented. All in favor. Motion passed unanimously. 5.Parks & Recreation Committee Recommendation to Allow Committee Member Kevin Amundsen’s Attendance of an Invasive Species Seminar Provided by the University of Minnesota in an amount not to exceed $100 Council Member King forwarded this recommendation to Council for their consideration stating that the Committee felt that at least one (1) member should be educated in this area if they are involved in weed control within any of the parks. Director Jeziorski stated that in the past the City has educated staff on a as needed basis or if the request was justifiable. Engineer Statz stated that he believed that the Public Works Staff had weeded one (1) specific park in the past. However, this task was contracted out in 2012. Council Member King stated that the Committee is looking to assist the City with this needed function. Motion was made by Council Member Paar, seconded by Council Member King to approve the attendance of Committee Member Amundsen’s attendance of an Invasive Species Seminar Provided by the University of Minnesota on May 4, 2013 in East Bethel, MN in an amount not to exceed $100. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES Director Jeziorski reported that the City is in receipt of the CSAH14/Main Street road closure permit for the parade, audit field work has been completed and ABDO, Eick & Meyers will be attending a Council meeting in April to present the audit. Also, Mr. Paul Steffel, Farmers Insurance Representative, 1737 Main Street will no longer be renting from the City as of April 1, 2013 and moving into a Commercial Townhome property in town. Mayor Wilharber stated that he had spoken with the auditors and they have stated that Staff has been well prepared and there appears to be no issues of concern. Attorney Glaser stated that the City is in receipt of a formal assessment appeal from Sheehy Construction and that a Closed Session would be needed to discuss pending litigation. Engineer Statz stated reported on the following items:  Potential watermain extension on Mound Trail – Both he and Mr. Palzer have been working with the low bidder (Northdale Construction) for the 2013 Street Improvement Project to secure a bid for this work; however, Anoka County is eager to obtain the information due to the affected property owner’s situation and the delay of their project.  Assessment hearing for the 2013 Street Improvement Project has been scheduled for March 27, 2013 in Council Chamber and affected property owners have been notified. Mayor Wilharber stated that there will be a public input meeting at St. Genevieve’s Community Parish Center on April 4, 2013 from 4:30 to 6:30 p.m. to discuss with abutting property owners the CSAH21 Improvement Project. Mayor Wilharber also stated that the County will be meeting with City Staff prior to that meeting regarding preliminary cost estimates and City portion of these estimates. The Mayor provided Council Member Page 4 of 5 City of Centerville Council Meeting Minutes March 13, 2013 King with a brief update regarding the project due to his absence of the previous meeting stating that the cost of the entire project is estimated at $1.8 million with the City’s share being $500,000. To date the City is unsure how this will be funded; however, the City owns several properties that are currently for sale. Mayor Wilharber stated that the project is due to commence in 2014. Attorney Glaser and Attorney Brodie from the City of Coon Rapids would be attending an upcoming County meeting to discuss the Ticket Education Program. Council Member King reported that the Parks & Recreation Committee had discussed concerns with the existing agreement with the St. Paul Regional Water Services and its expiration date of August, 2013. Council Member King provided Council Members with information forwarded from his spouse. Mayor Wilharber reviewed upcoming events with the public and Council. Council Member Paar stated that he, a representative from the City of Circle Pines and Fire Chief Streich would be attending the 2013 State Fire Marshal meeting taking place April 10 & 11, 2013 in Eden Prairie and they will be discussing recently backed pending legislation allowing municipalities the right to choose their ambulance service providers. Council Member Paar stated that he would provide Council with an update at their April meeting. XIII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to adjourn the regularly scheduled meeting of March 27, 2013 at 7:10 p.m. All in favor. Motion passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 5 of 5