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Home My WebLink About2013-04-10 CC Packet CITY OF CENTERVILLE COUNCIL MEETING/WORK SESSION & tervif e CLOSED EXECUTIVE SESSION AGENDA Wednesday, April 10, 2013 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. March 27, 2013 City Council Meeting Minutes (Pages 1 -9) V. CONSENT AGENDA 1. City of Centerville March 27, 2013 through April 10, 2013 Claims (Check #27896- 27912) (Pages 10 -11) 2. Centennial Lakes Police Department Claims through March 28, 2013 (Check 9383 -9402) (Page 12) 3. Church of St. Genevieve Council of Catholic Women — Quilt Raffle & Special Event Private Property (Pages 13 -17) VI. AWARDS /PRESENTATIONS /APPEARANCES VII. OLD BUSINESS 1. Mound Trail Watermain Extension 2. 7261 Main Street Property — Request for Proposal — (Update) VIII. NEW BUSINESS 1. Utility Rate — Define Senior Discount — What Age? IX. ANNOUNCEMENTS/UPDATES 1. Administrator Larson a. Anoka County Highway Department — CSAH21 /Centerville Road WORK SESSION L CALL TO ORDER 1. Roll Call II. APPEARANCES 1. Mr. Bill Beard, Beard Group — Downtown Redevelopment III. RECONVENE TO REGULARLY SCHEDULED MEETING CLOSED EXECUTIVE SESSION (Unless Otherwise Noted) I. CALL TO ORDER II. ITEMS OF DISCUSSION 1. Performance Review of City Administrator Larson III. RECONVENE TO REGULARLY SCHEDULED MEETING COUNCIL MEETING X. Performance Review of City Administrator Larson XI. ADJOURNMENT "REMINDERS" Planning & Zoning Commission Meeting — May 7, 2013, 6:30 p.m. Council Chambers (P.H. Code Amendment — Recycling & Waste Processing — Entirely Within Building Parks & Recreation Committee Meeting — May 1, 2013, 6:30 p.m. Council Chambers City Council Meeting — April 24, 2013, 6:30 p.m. Council Chambers (ABDO, Eick & Meyer — 2012 Audit) City Council Meeting — May 8, 2013, 6:30 p.m. Council Chambers (Ken Tolzman) CITY OF CENTERVILLE CITY COUNCIL MEETING March 27, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March 27, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King n Q Council Member D. Love Council Member Jeff Paar D Q ABSENT: None O STAFF: Finance Director Mike Jeziorski City Engineer Mark Statz Legal Counsel Kurt Glaser Public Works Director Paul Palzer I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. 2013 Street Improvement Project Mayor Wilharber opened the public hearing at 6:31 p.m. Engineer Statz welcomed everyone to the second public hearing as required by law on the special assessments associated with the 2013 Street Improvement project. Engineer Statz stated that following a brief presentation, Legal Counsel would provide direction for resident comment(s) and/or objections. Engineer Statz stated that the 2003 Pavement Management Plan precipitated the Council's decision to go forward with the timeline for the project. Engineer Statz stated that the project affects approximately 94 homes and four (4) commercial parcels and encompasses one (1) mile of roadway. Engineer Statz explained that two (2) separate types of projects are being considered along with their respective assessments. Engineer Statz explained that the Type I improvement is a full reconstruction of the roadway, curb, gutter and watermain (Center Street, Ivy and Sumac Courts). Engineer Statz also stated that the affected roadways would become narrower, from 35' to 33' curb to curb and the type of curbing would be barrier curbing rather than the existing surmountable curb with this improvement. Engineer Statz also explained that the Type II improvement was a full bituminous removal and replacement with spot repairs of curb and gutters (Fox Run, Hayfield Road, Houle Circle and portions of Peterson Trail. Engineer Statz stated that requirements for rain gardens, infiltration and pond expansions would not be required with the Type II improvement. However, the Type I improvement would require P1 City of Centerville Council Meeting Minutes March 27, 2013 the more substantial raingarden requirements. Engineer Statz stated that they are willing to work with residents that will be receiving a raingarden on their property regarding (ability to access rear yard, recommended plantings if desired and paid for by the homeowner, etc.). Engineer Statz stated that the elevation of the new roadway would better than the existing roadway, additional catch basins would be installed and that the City would work with him regarding the curbing and his existing driveway in attempt to fulfill the City's need and his needs. Engineer Statz stated that it is most economical that a watermain be installed at the same time as the Type I improvements. This improvement would be outside of this assessment hearing process, if a property owner chooses to connect to those services in conjunction with this project it would allow them the ability to take advantage of the assessment process for those services and utilize the City's contractor potentially providing a cost savings to them. Engineer Statz stated that an Assessment Right to Appeal Waiver would need to be granted by the property owner requesting connection and all associated assessments. Engineer Statz also stated that this assessment would bring the water service from the right of way into the home. One (1) hose bib or outside facet would be allowed unless the homeowner desired for the well to be abandoned at an additional cost. Engineer Statz stated that the contractor is willing to bore the water line which will provide minimal disturbance to yards versus connection at a later date. Discussion was had regarding policies currently in place for connection versus future Council's desires for possible extension of the connection deadline date. Finance Director Jeziorski reviewed the assessment, interest rate (4 %), length of the assessment for the Type I (15 years) and Type 11 (10 years) and bonding amount. Legal Counsel Glaser stated that resident input would be kept at five (5) minutes, requested that those that desired to speak come forward to the podium and sign in. Legal Counsel Glaser also reviewed for residents the procedure for filling objections to the assessments at the meeting and following the meeting. Mayor Wilharber opened the floor for resident input/comments. The following persons with regard to the special assessment project: Ms. Mary Capra, 1810 Fox Run Finance Director Jeziorski read a public comment received from her stating her support for the project and commending Council for their diligence with continuing the street improvements from 2004. Mr. Joe Steele, 6926 Center Street questioned the curbing choice and how it would affect his newly constructed driveway. Mr. Steele also had concern regarding the amount of water in the roadway and property owners' yards. Mr. Joe Steele, 6926 Sumac Court requested a total dollar amount for both the street reconstruction and water connection if assessed to his property. Mr. Steele stated that it appeared that the low bidder had placed equipment approximately one (1) week ago and felt that due to the timing of the public hearing this was extremely inappropriate. Mr. Steele stated that Page 2 of 9 P2 City of Centerville Council Meeting Minutes March 27, 2013 originally he was told that the curbing would be the same as the existing curbing and now that has been modified and potentially could cause problems with his new driveway which he was reassured at the time of installation would not happen. Mr. Steele also stated that the fees for both the connection inside the home ($879) and permit/inspection ($400) fees were high and that he desired to complete the hook up himself both the plumbing and installation of the water meter. Engineer Statz explained that Mr. Steele could complete the internal connection to water himself and he would only be responsible for a plumbing permit relating to permits /inspections. Engineer Statz attempted to reassure Mr. Steele that the curbing will work with his existing driveway and that the low bidder did move one (1) piece of equipment near the site in an attempt to forego spring weight restrictions without the City's knowledge. The contractor was notified and the equipment was removed within one day's time. Engineer Statz also stated that Council had until the first (1) meeting in May to make a decision regarding acceptance of the bids. Finance Director Jeziorski stated that he could provide Mr. Steele with an estimated amortization schedule for both improvements. However, the footage for the service line being bored into the home was an estimate of 65' @ $50.23 /foot and if Mr. Steele's footage was more or less the figure would be impacted accordingly. Mr. Cory Padrnos, 1874 Center Street stated that he is opposed to the proposed water improvements but not the street improvements. Mr. Padrnos stated that he feels that the estimate for the project is in excess along with the large amount of property taxes that he already pays. Mr. Padrnos stated that he does not feel that the improvements (street or water) improve the value of his home. Mr. Padrnos stated that he does not desire municipal water, does not want it and feels that he is being forced to connect against his will when his existing well is operational. Mr. Brian Hanson, 1950 Center Street stated that it appeared as though the proposed assessments were higher on one (1) side of the street than the other, that a rain garden was proposed to be installed on his property, the effects of the rain garden when his and his neighbor's rear yards already have drainage issues and questioned that if he desired to connect to municipal water in 2021 would he be able to have those fees specially assessed and could he pre- pay connection fees prior to connection. Finance Director Jeziorski addressed Mr. Hanson's questions regarding the assessment and payments by stating that if Mr. Hanson desired not to hook up at the current time, no payments could be accepted toward future connection. Director Jeziorski stated that as in the past, Council has allowed residents the opportunity to connect while other projects are taking place and being assessed at that time for those connections. Director Jeziorski also stated that the only time for assessment payoff without incurring interest for an entire year would be if payment was received prior to November 15 for the upcoming years' interest or in this instance paid within 30 days of the adoption of the resolution this evening and until July 1, 2013. Mr. Joe Steele questioned how the $1,800 water trunk and $6,350 lateral connection fees were derived and that he felt that in his opinion sealcoating was a better maintenance avenue than mill and overlay. Council Member Fehrenbacher stated that both of these fees are annually set by Council. Discussion was had regarding the separate fees and what generally was associated with them. It was explained by the Engineer that the $1,800 fee was "buying into" or the resident's Page 3 of 9 P3 City of Centerville Council Meeting Minutes March 27, 2013 share of the watertower and the $6,350 fee was for the contractor's construction costs to install the watermain in the roadway. Council Member Paar stated that making these types of decisions are very difficult for Council Members, with the economic down turn, projects are difficult for the City and residents alike, sunset dates for connection and future Council decisions, 2004 Pavement Management Plan adherence, budgeting for future road projects, maintenance and his belief that with the roadway construction water should be installed at the same time saving funding and potential roadway repairs due to later installation of water main. An individual from the audience questioned whether driveways could be reconstructed along with the roadway by the City's contractor. Engineer Statz stated that this would be a private agreement between the resident and the contractor. The City cannot assess for such services. Engineer Statz explained that the City's contractor would make every effort in limiting driveway damage by ensuring if the resident currently had a concrete driveway it would be removed at the nearest joint and that if the resident had an asphalt driveway only the necessary needed surface would be disturbed. Pavements would be replaced with like materials (concrete with concrete and asphalt with asphalt). Engineer Statz stated that the fees for connection inside the home was a pass through from the contractor ($879); however, the $400 permits /inspection fee contained the contractor's fees, City inspection and City Staff time for gaining access to the basement to determine footage and proper location of interior piping for the proper service line boring footage rather than the estimate that had originally been given to homeowners of 65 feet. Engineer Statz stated that generally three separate appointments are needed to complete this internal work. Council Member Paar requested that the $400 Permits /Inspection fee be placed on Council's next agenda for conversation. Discussion was had regarding at what point the resident becomes responsible for the water line, to the curb stop and to the watermain. Attorney Glaser stated that the piping in the home and to the curb stop and including the curb stop is the homeowner's responsibility. From the curb stop to the shutoff valve is the City's responsibility. Mr. Cory Padrnos, 1874 Center Street stated that he felt that the reason why the City is not assessing all of the costs is that the percentage of benefit to the property would not meet the state statute guidelines and that is why the City is requesting that the assessments be split and a waiver of right to appeal is being requested if you desire to connect to the water. Mr. Padrnos again stated that he was opposed to the water, its mandatory connection date of 2021 and the associated assessment; however, he was agreeable to the street reconstruction. Clifford Lutz, 1850 Center Street stated that generally the assessment is based upon front footage of a lot and that could be the difference. Mr. Lutz stated that he felt his assessment was too high and the City did not give him credit for the previous footage that they charged for the 2009 Street Improvement Project due to the fact that his property is located on a corner lot and he was assessed for all of the footage along Dupre Road and just a portion of Center Street and the City is trying to reassess him for that same footage along Center Street. Engineer Statz stated Page 4 of 9 P4 City of Centerville Council Meeting Minutes March 27, 2013 that Mr. Lutz had been given the 21' credit from this assessment calculation for the previous assessment. Public Works Director Palzer stated that the City looked at numerous programs when discussing the pavement management plan, understands that residents may feel that their street was neglected for regular maintenance. However, it was determined by Council that known streets that needed reconstruction would receive minimal maintenance. It was known since 2003 that Center Street needed total reconstruction and did not make sense to invest maintenance funding into it. Mayor Wilharber stated that he was convinced that mill and overlay instead of seal coating would be more beneficial as a maintenance program for the City. Engineer Statz stated the MNDot is even looking into mill and overlay instead of seal coating as a maintenance option. Engineer Statz stated that seal coating is no longer cost effective with the costs of oil and that sealcoating does not restore the crown in the road for drainage like mill and overlay does. Council Member Fehrenbacher stated that the City portion of resident property taxes has not been increased for two (2) years and the City has approximately $300,000 budgeted for the pavement management plan and he hopes that the budgeting practice and pavement plan continue for years to come. Council Member King stated that the Council has invested in the pavement plan so that it can budget road maintenance rather than assess it to property owners. Mr. Cory Padmos, 1874 Center Street again stated that he felt the separation of the road assessment and watermain assessment was an attempt to get around the state statute. Attorney Glaser stated that Mr. Padmos could file an appeal this evening and serve it upon the Clerk or Council. Finance Director Jeziorski read written objections Mr. Padmos' presented: "The Council has devised this project to hide $13,000 of the cost outside the assessment and only showing $4,100 for the pavement. This is an act to hide a real tax from the people." Engineer Statz questioned whether he had answered everyone's questions. Hearing no other comments, Mayor Wilharber closed the public hearing at 7:55 p.m. III. APPROVAL OF AGENDA Mayor Wilharber noted that Res. #13 -OXX — Adopting Special Assessment on Improvement — 2013 Street Improvement Project was placed before them this evening and that Checks #27888- 27895 w /voided Check #27862 were added. Council Member Love, seconded by Council Member Paar to approve the Set Agenda as presented with the above stated amendments. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1. March 13, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to review the minutes. Page 5 of 9 P5 City of Centerville Council Meeting Minutes March 27, 2013 Motion by Council Member King, seconded by Council Member Fehrenbacher, to approve the minutes of the March 13, 2013 City Council Meeting as presented All in favor. Council Member Love abstained. Motion passed. V. CONSENT AGENDA 1. City of Centerville March 14, 2013 through March 27, 2013 Claims (Check #27860- 27887) & (Check #27888 - 27895) w/Voided Check #27862 2. Centennial Police Department Claims through March 14, 2013 (Check #9357 -9382) 3. Centennial Fire District Claims through March 15, 2013 (Check #5720 -5742) Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Consent Agenda as presented. All in favor. Motion passed unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES Ms. Karen Blaska, Park Planner for Anoka County Parks Department, introduced herself to Council and stated that as Council is aware the Rice Creek Chain of Lakes Campground has been undergoing extensive improvements over the last several years. During this re- construction they encountered issues with a sanitary sewer line, and the close proximity of an existing Centerville resident's well to that sewer line in violation of Minnesota Department of Health regulations. Ms. Blaska stated that the location of the property is 1261 Mound Trail. Ms. Blaska stated that the well was drilled in 2004 for the new home and the location of the well in error by the well driller. The sanitary sewer line has been there since 1982 and that there would be some sort of recourse due to the error. Ms. Blaska stated that the County hopes that they can move on with their improvements allowing the Campground's opening in May. In attempt to speed the process, the County has agreed to provide the resident with City water or a new well, however, with the existing location of the sanitary sewer line, no new well can be drilled on the property and the County is willing to drill them a new well on the County property across the street and pipe it to the home. Ms. Blaska was informed by Council that this was not allowed if City water is available. Ms. Blaska requested that the City consider extending the City's existing watermain along Mound Trail to the affected property owner (1261 Mound Trail) and the County's willingness to bare some costs associated with the extension along with connecting the resident to the watermain at no cost to them. Engineer Statz stated that bids had been received for the extension to the end of City limits on Mound Trail with the lowest bidder being Burchsville Construction ($50,092) and tree /stump removal lowest bidder being Langer Tree Service (4,875) totaling $54,967. Engineer Statz stated that potentially five (5) Centerville homes could be connected and potentially two (2) more that are situated in the City of Lino Lakes. Engineer Staz stated that he would estimate engineering, Staff and contractor fees to be approximately $60,000. Finance Director Jeziorski stated that the City could recover approximately $25,000 through connection fees from the remaining four (4) Centerville homes and that Staff suggests that the remainder of the cost be the contribution from the County. Page 6 of 9 P6 City of Centerville Council Meeting Minutes March 27, 2013 Lengthy discussion took place regarding the amount that the County was willing to contribute ($17,000), the City's expenses, use of taxpayer funding, County's opening of the campground, City's intension not to install watermain at this time without the County's request, potential for offsetting County's connection for Visitor building and the need to continue to work cooperatively to resolve the issue for the resident. Consensus of the Council was to table this item until April 10, 2013 allowing time for Staff to negotiate with County Staff a feasible resolution to the matter. Mr. John VonDeLinde, Director of Anoka County Parks, provided Council with an update on the status of the purchase of the Leibel property stating that an environmental study had been completed, Met Council approved their submitted grant and a closing date has been set. Mr. VonDeLinde also stated that all requirements of the Joint Powers Agreement will be followed. VII. OLD BUSINESS 1. None VIII. NEW BUSINESS 1. Res. #13 -012 — Adopting Special Assessments — 2013 Street Improvement Project Engineer Statz suggested that Council consider whether to adopt the assessment roll to start the clock on the appeal processes or table for further consideration. Council Member Fehrenbacher stated that there was only one (1) individual that was not in favor of the project and that was due to mandatory water connection in 2021 and corresponding connection fees. Attorney Glaser stated that the resolution before Council this evening is only for Street Improvement assessments and does not contain watermain assessments. Attorney Glaser stated that water connection, if chosen by the homeowner at time of watermain installation, would be a special assessment only if the homeowner requested it and with a signed Waiver of Right to Appeal. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to approve Res. #13 -012 — Adopfin2 Special Assessments — 2013 Street Improvement Project as presented. Discussion ensued regarding Council Member King's opposition to installation of the watermain and deadline for connection and Council Member Love's opinion as to the necessity to install watermain at the same time as the street reconstruction. Upon vote thereon, all voted in favor except Council Member King opposed. Motion carried. 2. Res. #13 -013 — Accepting Bid & Awarding Contract — Northdale Construction, 2013 Street Improvement Project Page 7 of 9 P7 City of Centerville Council Meeting Minutes March 27, 2013 Discussion ensued regarding the difference in the estimates given to residents and the bids received, how the difference should be handled, how a lower amount may increase connections and possibility of others subsidizing these connections. Motion by Council Member Love, seconded by Council Member Paar, to assess the amount previously given to residents as estimates for on- project water connections /assessments Discussion ensued regarding needed clarification of the $400 value placed on permit/inspection fees and potential for reduction to $55 for inspection purposes. Council Member Love withdrew his motion. Motion by Council Member Love, seconded by Council Member Paar, to assess the previously estimated amounts for water connection ($6,350 lateral connection fee), ($1,800 water trunk fee), ($400 water meter), ($55 permits /inspection), ($875 connection inside residence rather than bid price of $879) and (footage of service line bored into home will be multiplied by $25 /foot) rather than bid price of $50.23 /foot for on- project watermain connections. For off - project watermain connections, all normal fees will apply and the contractor bid prices would be passed through to requesting property owners. Council Members Fehrenbacher opposed. Motion carried. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to adopt Res. #13 -013 accepting the low bid and awarding a contract for the 2013 Street Improvement Project to Northdale Construction Company in the amount of $1,533,650.86. All voted in favor of the motion except Council Member Kinu opposed. Motion carried 3. Penfield, Inc. Valuation & Proposal — 7261 Main Street Property Finance Director Jeziorski stated that the City solicited bids and received only one proposal and that was from Mr. Jeffrey Magdik, Home Detail, Inc. who offered $30,000 for the parcel and plans to construct a dwelling valued at $400,000. Finance Director Jeziorski reported that the City had obtained an appraisal from Penfield, Inc. who valued the parcel between $64,000 to $83,000. Attorney Glaser stated that the proposal is non - binding and Council could accept, reject or renegotiate the purchase price with the bidder. Consensus of Council was to have Staff engage in additional discussions with Mr. Magdik in attempt to negotiate a higher purchase price and bring any additional information back to Council for consideration at their next meeting. 4. Mound Trail Watermain Extension Motion by Council Member Paar, seconded by Council Member Love, to table this item to the April 10, 2013 regularly scheduled meeting. All in favor. Motion passed unanimously. Page 8 of 9 P8 City of Centerville Council Meeting Minutes March 27, 2013 IX. ANNOUNCEMENTS/UPDATES Mayor Wilharber stated that residents or City Staff had yet to receive confirmation of a scheduled open house for April 4, 2013 regarding the CSAH21 /Centerville Road construction project, requested that notice of potential for quorum be posted and confirmation received from the County. Public Works Director /Building Official Palzer introduced newly hired Public Works Technician/Building Inspector, Mr. Daniel Schmitz to Council. Mr. Schmitz stated that he is eager to fulfill his job duties with the City and looks forward to working with Staff and Council. X. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to adiourn the regularly scheduled meeting of March 27, 2013 at 8:56 p.m. All in favor. Motion Passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 9of9 P9 CITY OF CENTERVILLE 04/05/13 7:46 AM Check Detail - April 10, 2013 Page 1 Check Date Check # Vender Name Comments Amount 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE FAN FOR CABLE ROOM $181.44 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE VACCUMM- FOR CITY HALL $172.94 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE OFFICE SUPPLIES $10.14 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE FUEL $1,107.33 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE TOW CHAIN & PLOW TRUCK ASSESSORIES $200.17 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE REMOVE & INSTALL MOTOR - PARTS $364.43 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE OPERATING SUPPLIES $272.18 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE FUEL $628.84 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE POSTAGE $50.69 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE BATTERY FOR METER READER & WATER SUPPLIES $687.37 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE OFFICE SUPPLIES & PARTS FOR DROID RAZOR $334.57 4/4/2013 000420E MASTERCARD -CITY OF CENTERVILLE AMERICAN FLAGS $166.5 6 Check Nbr 000420 MASTERCARD -CITY OF CENTERVILLE $4,176.66 4/5/2013 000421E REV - TRAK - MERIDIAN BANK SERVICE CHARGES FOR ON LINE PYMTS Check Nbr 000421 REV - TRAK - MERIDIAN BANK $29.00 4/4/2013 027896 POSTMASTER 1st qtr UTILITY BILLING -2013 $167.71 4/4/2013 027896 POSTMASTER 1st qtr UTILITY BILLING -2013 $167.72 4/4/2013 027896 POSTMASTER 1st qtr UTILITY BILLING -2013 $167.7 2 Check Nbr 027896 POSTMASTER $503.15 4/10/2013 027897 ANOKA COUNTY PROPERTY RECORDS 1601 LAMOTTE DR - 22- 31 -22 -41 -0047 - 2013 PROPERTY $33.06 4/10/2013 027897 ANOKA COUNTY PROPERTY RECORDS 7261 MAIN ST - 15 -31 -22-44 -0033 - 2013 PROPERTY TAXES $53.23 4/10/2013 027897 ANOKA COUNTY PROPERTY RECORDS 1875 FOX RUN - 14- 31 -22 -43 -0059 - 2013 PROPERTY TAXES $31.99 Check Nbr 027897 ANOKA COUNTY PROPERTY RECORDS $118.28 4/10/2013 027898 CARGILL INCORPORATED DEICER SALT ICE CNTRL BLK $1,613.19 4/10/2013 027898 CARGILL INCORPORATED DEICER SALT ICE CNTRL BLK $3,113.33 Check Nbr 027898 CARGILL INCORPORATED $4,726 �- 4/10/2013 027899 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES - APRIL 2013 Check Nbr 027899 CENTENNIAL LAKES POLICE DEPT $56,374 4/10/2013 027900 CENTER POINT ENERGY MINNEGASCO 2085 W CEDAR ST - SERV THRU 3 -25 -13 $751.08 4/10/2013 027900 CENTER POINT ENERGY MINNEGASCO 1880 MAIN ST - SERV THRU 3 -25 -13 $515.76 4/10/2013 027900 CENTER POINT ENERGY MINNEGASCO 6970 LAMOTTE DR - SERV THRU 3 -25 -13 $91.71 4/10/2013 027900 CENTER POINT ENERGY MINNEGASCO 7087 20TH AVE S - SERV THRU 3- +25 -13 $12.85 4/10/2013 027900 CENTER POINT ENERGY MINNEGASCO 1785 PELTIER LAKE DR - SERV THRU 3 -25 -13 $14.85 Check Nbr 027900 CENTER POINT ENERGY MINNEGASCO $1,386.25 4/10/2013 027901 CITY OF CIRCLE PINES APRIL 2013 POLICE BLDG $5,000.00 4/10/2013 027901 CITY OF CIRCLE PINES APRIL 2013 POLICE BLDG $521.46 Check Nbr 027901 CITY OF CIRCLE PINES 5 521.46 4/10/2013 027902 CONNEXUS ENERGY 6900 20TH AVE - LIFT STAT - SERV THRU 3 -18 -13 $63.80 4/10/2013 027902 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219678 - SERV THRU 3 -28 -13 $116.79 4/10/2013 027902 CONNEXUS ENERGY 7087 20TH AVE N - SERV THRU 3 -18 -13 $142.31 4/10/2013 027902 CONNEXUS ENERGY STREET LIGHTS - 395653- 219699 - SERV THRU 3 -28 -13 $113.88 4/10/2013 027902 CONNEXUS ENERGY 6800 - 20TH RADIO FOR SCADA - SERV THRU 3 -25 -13 $14.59 4/10/2013 027902 CONNEXUS ENERGY 6800 - 20TH RADIO FOR SCADA - SERV THRU 3 -25 -13 $14.59 4/10/2013 027902 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 3 -18 -13 $373.51 4/10/2013 027902 CONNEXUS ENERGY 7100 20TH AVE - TRAFSG - SERV THRU 3 -25 -13 $39.73 Check Nbr 027902 CONNEXUS ENERGY $ 879.20 4/10/2013 027903 FARKAS PROPERTIES REFUND 1761 OJIBWAY DR - WATER WAS NOT TURNED OFF C heck Nbr 027903 FARKAS PROPERTIES 75.00 4/10/2013 027904 INTERNATIONAL UNION OF OPERATI D. SCHMITZ - UNION DUES - MAY 2013 $32.50 4/10/2013 027904 INTERNATIONAL UNION OF OPERATI G. BURMEISTER - UNION DUES - MAY 2013 $32.50 4/10/2013 027904 INTERNATIONAL UNION OF OPERATI T. PETERSON - UNION DUES - MAY 2013 $32.50 Check Nbr 027904 INTERNATIONAL UNION OF OPERATI $9 7.50 P10 CITY OF CENTERVILLE 04/05/137:46 AM Page 2 Check Detail - April 10, 2013 Check Date Check # Vender Name Comments Amount 4/10/2013 027905 ISS SYSTEM MONITORING - CITY HALL Check Nbr 0279051SS $111.04 4/10/2013 027906 LEROUX COMPANIES LLC 1926 72ND ST - DIG UP & REPAIR SEWER LINE Check Nbr 027906 LEROUX COMPANIES LLC $2,027.00 4/10/2013 027907 MN DEPT OF LABOR & INDUSTRY 2013 1ST QTR - SURCHARGES $37.75 4/10/2013 027907 MN DEPT OF LABOR & INDUSTRY 2013 1ST QTR - SURCHARGES $67.75 4/10/2013 027907 MN DEPT OF LABOR & INDUSTRY 2013 1ST QTR - SURCHARGES $82.75 4/10/2013 027907 MN DEPT OF LABOR & INDUSTRY 2013 1ST QTR - SURCHARGES $507.75 Check Nbr 027907 MN DEPT OF LABOR & INDUSTRY $696.00 4/10/2013 027908 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 8 Check Nbr 027908 NATIONWIDE RETIREMENT SOLUTION $398.93 4/10/2013 027909 PRESS PUBLICATIONS REQUEST FOR PROPOSALS - 7261 MAIN ST - THE QUAD $302.00 4/10/2013 027909 PRESS PUBLICATIONS REQUEST FOR PROPOSALS - 7261 MAIN ST - THE CITIZEN $63.00 Check Nbr 027909 PRESS PUBLICATIONS $365.00 4/10/2013 027910 SAVAGE CONTROLS SCADA SOFTWARE UPGRADE $2,069.31 4/10/2013 027910 SAVAGE CONTROLS SCADA SOFTWARE UPGRADE $2,069.31 Check Nbr 027910 SAVAGE CONTROLS $4,138.62 4/10/2013 027911 SKOOG, DANIEL MAIL BOX REPLACEMENT Check Nbr 027911 SKOOG. DANIEL $228.95 4/10/2013 027912 SWEENEY, KRIS MILEAGE REIMBURSEMENT - 4 -3 -13 $6.09 4/10/2013 027912 SWEENEY, KRIS MILEAGE REIMBURSEMENT - 4 -3 -13 $6.08 4/10/2013 027912 SWEENEY, KRIS MILEAGE REIMBURSEMENT - 2 -7 -13 THRU 4 -3 -13 $21.0 7 Check Nbr 027912 SWEENEY, KRIS $33.24 TOTAL CHECKS $81,886.05 P11 CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Page: 1 Check Issue Dates: 3/15/2013 - 3/28/2013 Mar 28, 2013 12:51 PM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 03/13 03/28/2013 9383 ASPEN MILLS, INC UNFORMS 141.22 03/13 03/28/2013 9384 AVENET, LLC WEBSITE HOSTING /MTC /SUPPORT 12 450.00 03/13 03/28/2013 9385 CAREER TRACK, INC CONFERENCE KH 298.00 03/13 03/28/2013 9386 CHIEF SUPPLY CORP. ARMBANDS 151.59 03/13 03/28/2013 9387 CONNEXUS ENERGY FEB ELECTRIC 2,593.62 03/13 03/28/2013 9388 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 1,415.60 03/13 03/28/2013 9389 E C S I, INC SEMI ANNUAL FIRE ALARM INSPECTI 710.65 03/13 03/28/2013 9390 KEEPRS, INC AMMO 2,021.73 03/13 03/28/2013 9391 LEAGUE OF MN CITIES INS TRUST WORKERS COMP INS 45,697.00 03/13 03/28/2013 9392 MATSA CONFERENCE 2 OFFICERS 420.00 03/13 03/28/2013 9393 MN CHIEFS OF POLICE ASSOC CONF REG ADDL FEE 160.00 03/13 03/28/2013 9394 MN REPOSSESSION INC DUI FORFEITURE REIMB 654.23 03/13 03/28/2013 9395 MINNESOTA POST BOARD PEACE OFFICER LIC 5 OFFICERS 450.00 03/13 03/28/2013 9396 NEXTEL COMMUNICATIONS CELL PHONE SERVICE 474.42 03/13 03/28/2013 9397 OFFICE MAX CONTRACT, INC OFFICE SUPPLIES 36.40 03/13 03/28/2013 9398 PITNEY BOWES POSTAGE METER RENTAL 73.77 03/13 03/28/2013 9399 PUBLIC AGENCY TRAINING COUNCIL CRIMINAL INVEST SEMINAR AS 295.00 03/13 03/28/2013 9400 SUN LIFE FINANCIAL APRIL LIFE /DISABILITY 109.06 03/13 03/28/2013 9401 WALMART CAMERA CASES 77.13 03/13 03/28/2013 9402 MN VOAD TRAINING 7 ATTENDEES 140.00 Grand Totals: 56,369.42 M = Manual Check, V = Void Check P12 s?11 tEroiffz Centerville Special Event Permit Application — on Private Property I. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: Church of St. Genevieve Council of Catholic Women (CCW) Quilt Raffle - raise funds for mission outreach New Application: yes Renewal of or Change in Application: Has this event been held in the past? F Yes n No If so, when? CONTACT PERSON: Janet Tyndell TELEPHONE: 651- 429 -7937 OR EMAIL: jtyndell@usfamily.net 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its /their behalf. Applicant's Name: Janet Tyndell Title: Parish Administrator Address: 7087 Goiffon Rd Centerville, MN 55038 Mailing Address: Affiliation: Church administrator Day Phone: 651- 429 -7937 Evening Phone: Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: Elaine Monitor Organization/Business /Agency /Affiliation: St. Genevieve CCW Is this a non - profit organization? ✓ Yes No If you are making application under non - profit status, proof of non - profit status must be attached to this application Mailing Address: 13401 Homestead Ave N Hugo, MN 55038 Day Phone: 651- 429 -2944 Evening Phone: Title and functional responsibility with regard to the event: Co -chair of CCW overseeing raffle Page 1 of 5 P13 4. INSURANCE: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. 5. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, including the intended hours of the music, sound or noise: Will alcoholic beverages be served? Yes No If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: If a casino party, a dance, or live entertainment is part of your event, please describe: Please note that certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1,000 people, some types of food handling licensing, Gambling License, Cabaret License, etc. It is Your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. Attach all required licenses to this application. Will food and/or non - alcoholic beverages be served? Yes _� No If yes, describe the nature of the food (such as pre - packaged foods, hot dogs, pre -mixed soda, unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) If yes, you may need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. Page 2 of 5 P14 6. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up, operation, internal security and crowd control: Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. 7. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: Raffle tickets will be sold for $1 each 8. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants /spectators or others that they may participate in the event whether they make a donation or not: Signature of Individual Submitting Application: < Date of Application: 3 .2 F'/3 ------------------------------------------------------------------- (Office Use Only) NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. Page 3 of 5 P15 List types or permits or licenses required: 2. Alcoholic beverages license and insurance required. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: 6. Final check has been made of application requirements. 7. Event is approved by City Council. 8. All required permits are issued and on file. 9. Application is complete. 10. Special conditions are attached. INSURANCE: Insurance coverage must be reviewed and approved by the City's insurance carrier. 1. Public liability insurance certificate naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and filed. 3. List other insurance certificates (ie: liquor liability) 2. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic /safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required/available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 3. FIRE DEPARTMENT Approved by: Signature Title Page 4 of 5 P16 Date: 1. Emergency vehicle access. 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures, canopies. 7. Other provisions as my be required by this department: 4. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: Page 5 of 5 P17