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HomeMy WebLinkAbout2013-04-03 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, April 3, 2013 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, April 3, 2012 at Centerville City Hall, 1880 Main Street. Present: Vice-Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Mark Haiden Committee Member Suzanne Seeley Committee Kevin Waeghe Committee Member Brian Peterson Absent: Chairperson Patrick Branch Also Present: Public Works Director Paul Palzer Council Member Steve King I. CALL TO ORDER Vice-Chairperson Jon Grahek called the April 3, 2013 Parks & Recreation Committee Meeting to order at 6:30 p.m. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Haiden, seconded by Committee Member Seeley, to set the agenda as presented with one addition: add #7 Earth Day under #V. Committee Business. All in favor. Motion carried unanimously. III.APPEARANCES 1.Ms. Jessie Hull, Secretary of Bald Eagle Water Ski Club Ms. Hull presented a Park Facility Permit Application and requested the Committee to allow the Ski Club the following: a. use of the same area of the lake and the lakeshore at Trailside Park, as the past 2 years; b. practice on Tuesdays and Thursdays with the possible addition of Wednesday practices; also a potential for several weekend practices, if needed; c. potential for additional shows as opposed to previous years; d. they would be requesting a permit from Anoka County/DNR for the ski jump placement. Ms. Hull stated that the Ski Club remains interested in treating their use area either by chemicals or cutting. Ms. Hull also stated that they have received estimates for chemically treating 15 Page 1 of 6 acres at $250 to $300 per acre. The Ski Club is looking into finance options including the Department of Natural Resources Grant. The Ski Club feels that the City would have to apply for this grant. There was concern that cutting the milfoil as a removal option would allow for additional growth at a much faster pace. Ms. Hull stated that she would have an update for the Committee at their next meeting. Discussion ensued regarding the City’s current agreement with the St. Paul Board of Water Commissioners and the expiration date of August 31, 2013. The Committee requests that the City attempt to meet with the Board to determine their willingness to continue allowing the City/Ski Club’s use of the property. The Committee inquired whether the Ski Club would be providing a port-a-potty on site and questioned the frequency of servicing. Ms. Hull stated that they would be providing a facility and it would be serviced twice a week. Ms. Hull also stated that the Ski Club is working on constructing a fence that would deter individuals from use of their installed dock at the location. Motion was made by Committee Member Haiden, seconded by Committee Member Waeghe, to recommend to the City Council to approve the Park Facility Permit Application with the following amendments: change park name from Cornerstone to Trailside (#4) and delete 2010 and replace with 2013 (#7). All in favor. Motion carried unanimously. Motion was made by Committee Member Haiden, seconded by Committee Member Waeghe to recommend to the City Council to support the Bald Eagle Water Ski Club’s placement of a port-a-potty at Trailside Park at their expense. All in favor. Motion carried unanimously. 2. Mr. Pat Mahr, Centennial Little League The Committee discussed several items with Mr. Mahr based on the 2012 season: a commitment to utilize the fields throughout the season and a concession stand would be provided and the moving of games mid-season to alternative fields outside of Centerville. Mr. Mahr stated that last year the League experienced communication difficulties with the coordinators and he was unaware of the agreement regarding the concession stand. The Committee stated that in 2011 the concession stand broke even, in 2012 it lost money and that the City is reluctant to provide it for the 2013 season. The Committee requested reassurances that the League would utilize the fields throughout the entire season, provide the City with their schedules and formally request that the concession stand be provided by the City throughout the 2013 season. Mr. Mahr stated that the season begins the last Monday in April and goes through the end of June, possibly into July. The Committee questioned the League’s commitment that was made previously regarding light pole relocations closer to the fence and scoreboard. Mr. Mahr stated that these items were put on hold due to wet conditions at the beginning of the season and costs. Mr. Mahr also stated that Page 2 of 6 the League was unsatisfied with the grass condition of the field; however, with the installation of the irrigation system this issue has been resolved. Mr. Mahr stated that he would obtain estimates for the relocation of the light poles, scoreboard and present them to the Board for consideration. The Committee requested that Mr. Mahr also include the League’s status of the relocation in the same letter as the request for the concession stand. The Committee addressed the League’s utilization of the Park’s restroom facilities with the caveat that the League be responsible for locking them at the end of each evening. Mr. Mahr felt that this was too large of a responsibility for their volunteers. The Committee stated that an alternative option may be to request that the police ensure the locking at the end of each evening. Mr. Mahr stated that the League is willing to place a port-a-potty at the park from May through June/July at their expense leaving the City of Centerville’s responsibility for providing a port-a- potty throughout the remaining season. The Committee suggested that the City consider a collaborative effort for these services. The Committee felt strongly that the City Council may reconsider providing a concession stand for the 2013 season if the League committed to holding all of their games at LaMotte Park. The Committee felt strongly that it was a benefit to all individuals that utilize the park during their operating hours. Motion was made by Committee Member Seeley, seconded by Committee Member Waeghe that the Committee recommend to Council, the rental of one handicap accessible port-a-potty for the months of July, August, September and October All in favor. Motion carried unanimously. IV. CONSIDERATION OF MINUTES 1. Consideration of the March 6, 2013 Parks and Recreation Committee Meeting Minutes. A request was made to amend the meeting minutes as follows: Under Committee Business, Item #2 – Invasive Species Seminar Offered by the U of M, add the words “and/or City Staff” between Committee and attend. Also, within the motion add the words “to Council to fund the $50 cost for” between the words recommend and and. Also, remove “of” and replace it with “to” between the words Member and the”. Motion was made by Committee Member Grahek, seconded by Committee Member Amundsen, to approve the March 6, 2013 meeting minutes as amended. All in favor. Committee Member Peterson abstained. Motion carried. V. COMMITTEE BUSINESS 1.Cancellation of In-Line Skate & Addition of 5K Walk/Run nd Subject to the recent running of the 2 Annual Shake Your Shamrock run sponsored by Front Runner/Midwest Events, Chairperson Branch strongly felt that the Committee should discuss the possibility of cancelling the 10 Mile In-Line Skate which is extremely labor intensive and Page 3 of 6 substituting a 5K Run/Walk which may yield more participation for 2013. Lengthy discussion was had regarding a separation of the two events, additional course and its certification, different shirts, numbers, etc. Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen to cancel the In-Line Skate and to add a 5K Run/Walk to the Fete des Lacs activities. All in favor. Motion carried unanimously. 2. Revenues (Park Benches/Irrigation) a.Proceeds from 2013 Walk/Runs The Committee felt that this item should be discussed at an upcoming Joint Work Session with Council. b.$500 Donation from Lions received January 9, 2013 Motion was made by Committee Member Seeley, seconded by Committee Member Peterson to expend these funds for the purchase and installation of park bench(es) with their installation determined at a later date. All in favor. Motion carried unanimously. The Committee requested that Mr. Palzer obtain prices for the purchase(s). 3. Fete des Lacs – Band(s) for Friday Mr. Tom Lee forwarded an email stating that he has five (5) of the eight (8) events confirmed for Music in the Park and that he would be providing additional information to the Committee in May. Consensus of the Committee was to table this item until their May meeting. 4. Blue Bird Houses Committee Member Amundsen gave a short report on the status of the Blue Bird Houses, stating that some of them need to be moved and provided a spread sheet detailing the birdhouses, their maintenance and needed maintenance. 5. Thank You Letters (Skate Night Volunteers) Committee Member Grahek will provide the names of the volunteers to City Staff so that letters may be sent to them. 6. Bike Repair Station – Eagle Project or Donations/Excess Funds from Run? The Committee felt that this item should also be discussed at the Joint Work Session. 7. Earth Day – Saturday, April 20, 2013 Page 4 of 6 The Committee discussed completing park cleanups, scheduling and the Centennial Little League’s cleanup being scheduled for April 20, 2013 and that the Committee Members would be responsible for: Royal Meadows Park ~ Peterson & Waeghe; Eagle Park ~ Grahek & Bettinger; Acorn Creek & Tracy McBride Memorial Park ~ Amundsen; Hidden Spring ~ Haiden; Cornerstone & Trailside Parks ~ Seeley; Laurie LaMotte Memorial Park/Ball fields ~ Centennial Little League, The City will provide bags and gloves. Individual Committee Members will determine their own cleanup schedule, items needing repair or maintenance at each park and Mr. Palzer will be provided that information for correction. VI. UPDATES 1. Council Updates - Council Liaison King a. Invasive Species Seminar – Volunteer Training Workshop Provided by the U of M The Council voted to approve $100 to allow one (1) or two (2) individual’s participation in this workshop. b.Joint Work Session The Committee determined items of discussion: “Wish list” items prioritization Use of proceeds from the 2013 Run/Walks Eagle Scount Project/Excess Fund Expenditure – Bike Repair Station 2. Kiosk Inserts (Amundsen) – NO UPDATE 3. Lockbox purchase for restrooms @ Laurie LaMotte Park (Palzer) – COMPLETED 4. Creative Kids Sponsorship of 2013 Kids Free ½ mile Run - FYI 5. Midwest Events – Thank You Letter was Received 6. Revenue/Expense Statement (January-March 31, 2013) – FYI On-Going: See Action Item List ** Contact Area Schools (Secondary & Beyond) – maintain Monument Signs ** Weeding in Hidden Spring Park & Clean Up VII. REVIEW OF ACTION ITEMS Page 5 of 6 Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of April 4, 2013 meeting will be included with the approved minutes. Items that have been completed as of April 4, 2013 will be removed:  These include item numbers 12-067a, 13-003, 13-008, 13-012 Items that are to be deleted as of April 4, 2013 will be removed:  These include item numbers: NONE Items that are priority items and need to be done ASAP are item numbers: NONE NOTE: All remaining current open/ in process and tabled items – change date from 4-4-13 to 5- 1-13 Corrections/Revisions - Change 12-13b – replace word “winter” with word “seasonal” Change 12-060 – delete the words “headphones & etc.” Items to be added are:  13-013 Dallas – Discuss continued usage of property that abuts Trailside Park with St. Paul Board of Water Commissioners to ascertain purchase price, funding options/budget implications.  13-014 Paul Palzer – Report information provided by Mr. Pat Mahr from this evening’s meeting to Staff.  13-015 Staff – Ascertain whether the Police Department can ensure the locking of the public restrooms at Laurie LaMotte Memorial Park or obtain a volunteer to complete this action..  13-016 Paul Palzer – contact Mr. Mahr or a Little League representative when LaMotte Park is usable.  13-017 Staff – request an update from Mr. Tom Lee for Friday evening’s Music in the Park program and report back to the Committee in May.  13-018 Jon Grahek – obtain contact information from Skate Party volunteers to provide to Staff so thank you letters can be forwarded.  13-019 Staff – report schedule date of Joint Work Session when available. NOTE: All of these added items that have a Due Date of 5-1-13 are Open and the Assigned Person for them is STAFF unless otherwise stated. VIII. ADJOURNMENT Motion was made by Committee Member Amundsen and seconded by Committee Member Grahek to adjourn the April 3, 2013 Parks and Recreation meeting at 8:50 p.m. All in favor. Motion carried unanimously. Submitted by: Linda Neudecker, Recording Secretary Page 6 of 6