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Home My WebLink About2013-02-27 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING February 27, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 27, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member D. Love Council Member Jeff Paar ABSENT: Council Member King STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber requested that Centerville Claims (Check #27830-27833) be added to the Consent Agenda along with Item #4, Parks & Recreation Committee Recommendation to Approve Special Event Permit for Shake Your Shamrock 8K/5K & Kids Run ~ Kelly’s Korner/FrontRunner (March 16, 2013, 12:00, Noon) . Mayor Wilharber noted that Res. #13-0XX – Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvements had been placed before them for inclusion in the packet. Motion by Council Member Love, seconded by Council Member Paar, to approve the agenda with the above stated additions. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1.February 13, 2013 City Council Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the February 13, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed unanimously. 2.February 13, 2013 City Council/Joint Committee/Commission Work Session Meeting Minutes City of Centerville Council Meeting Minutes February 27, 2013 Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the February 13, 2013 City Council/Joint Committee/Commission Work Session Meeting Minutes as presented. All in favor. Motion passed unanimously. V. CONSENT AGENDA 1. City of Centerville February 14, 2013 through February 27, 2013 Claims (Check #27816- 27829) & 27830-27833 2. Centennial Lakes Police Department Claims through February 14, 2013 (Check #9312- 9342) 3. Centennial Fire District Claims through February 15, 2013 (Check #5685-5702) w/Check #5682-5684 Payroll 4.Parks & Recreation Committee Recommendation to Approve Special Event Permit for Shake Your Shamrock 8K/5K & Kids Run – Kelly's Korner/FrontRunner (March 16, 2013, 12:00 Noon) Mayor Wilharber requested that Item #4 be removed for additional discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approved Consent Agenda Items 1-3 as presented. All in favor. Motion passed unanimously. Mayor Wilharber suggested that stipulations be placed on the Special Event Permit for the Shake Your Shamrock Runs due to the Centennial Lakes Police Department’s lack of review to date. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Special Event Permit for the Shake Your Shamrock 8K/5K & Kids Run – Kelly’s Korner/FrontRunner on March 16, 2013 at 12:00 Noon subject to conditions placed on them by the Centennial Lakes Police Department. All in favor. Motion passed unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. None. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1.Bids for 2013 Street Improvement Project – (Stantec Review) Engineer Statz reported that on February 20, 2013 the City received bids for the project and that they came in slightly higher than anticipated; however, he felt that the difference could be offset by Water Enterprise Funds. Engineer Statz stated that the installation of the watermain along Center Street, Ivy Court and Sumac Court bore the majority of the difference from the estimate Page 2 of 6 City of Centerville Council Meeting Minutes February 27, 2013 to the bids. Engineer Statz also stated that the lowest bidder, Northdale Construction, was within two (2) percent of the engineering estimate. Lengthy discussion was had regarding on-project and off-project water connection costs, estimates given to residents during the input meeting, permit and inspection fees, pass through fees, 90 day timeframe for acceptance of the bids, and the process for assessing municipal water service availability, service line connection and the street reconstruction project. Administrator Larson stated that by Council considering the resolution before them this evening, it would allow for scheduling of the public hearing and legal notices being forwarded to affected residents allowing their input; however, the City would not accept the bid for the project until sometime after the hearing on March 27, 2013. 2.Res. #13-011 – Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvement Project Motion by Council Member Fehrebacher, seconded by Council Member Paar, to adopt Res. #13-011 – Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvement Project as presented. Clarification was made regarding the resolution and its meaning, each individual home for the water service line connection would be unique due to internal piping and lot dimension; however, contractor charges would be a pass through of the bid amount(s) for on-project and off- project residents. Council had concerns that residents had been previously told an estimated price that was lower. Administrator Larson stated that residents would have plenty of time to determine whether or not they desired to connect and would also receive a clear letter stating that the estimate was for 65’ of line boring and their individual home could be more or less. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES City Administrator Larson a.Open Book vs. Board of Appeal & Equalization Administrator Larson reported that State Law requires that at least one member of the local board of Review be certified through the state and in years past the City has had two members; however, those certifications expired and no training is available to meet the normal board of review dates. State law states that when this occurs, the County steps in and provides an “Open Book” process and residents will appeal directly to the County Assessor if they feel there are valuation adjustments that need to be made. Residents may also appeal to the County Board of Review without appearing during the “Open Book” process. Administrator Larson stated that several other cities have not exercised their ability to hold their own Board of Appeal & Equalization for similar reasons. Administrator Larson stated that the Council needs to Page 3 of 6 City of Centerville Council Meeting Minutes February 27, 2013 determine whether they desire to hold their own Board of Appeal & Equalization in 2014. Administrator Larson also stated that training session have been limited in the past and have yet to be set for 2013. Administrator Larson stated that City Assessor Ken Tolzmann will be present for the “Open Book” process at the County and will be appearing before Council in April for his annual review of home values and sales trends. b.Downtown Development – Mr. Bill Beard Attendance at the March 27, 2013 Council Meeting for a short Work Session. Administrator Larson stated that recently he had spoken with Mr. Beard and requested that he attend an upcoming meeting to provide Council with a forecast for developing the area due to the economic downturn. Mayor Wilharber suggested that with the scheduled public hearing for the 2013 Street Improvement Project on the same evening, the following meeting will work better. c.I35W/E Meeting – Thursday, March 7, 2013 Administrator Larson requested that if any Council Members desired to attend to please let him know for noticing and rsvp requirements. d.Anoka County Rice Creek Chain of Lakes Campground Renovations & Sanitary Sewer Upgrades Administrator Larson stated that last year the County received permission to connect to the City’s sanitary sewer line; however, a substantial issue has been uncovered regarding a residential property where the adjoining property owner’s private well is too close to the sanitary sewer force-main, which is in violation of Health Department requirements. Administrator Larson stated that the forcemain was installed prior to the private well and it is the well driller’s error. However, Anoka County is being required by the State Health Department to resolve the violation. To clear up the problem Anoka County is proposing to connect the homeowner to a watermain if the City is willing to extend the existing line by 900’. The County is willing to pay a portion of the cost of the extension. Administrator Larson stated that the resident is willing to connect if the County pays all associated fees for that connection. Discussion ensued regarding a portion of the extension being subsidized by Anoka County and potentially Lino Lakes. Council was open to receiving estimates from Northdale Construction for the potential project. e.7261 Main Street – City Owned Property For Sale Administrator Larson state that per Council direction, the Request for Proposals has been placed in the local paper and forwarded to area developers and realtors. Administrator Larson suggested that Council may desire to obtain an appraisal of the property in preparation of interested individuals. Administrator Larson felt that a full appraisal would not exceed $400. Council concurred. Page 4 of 6 City of Centerville Council Meeting Minutes February 27, 2013 f.Area City Collaboration – Utility Systems (Operation, Maintenance & Distribution of Sanitary Sewer and Water Supply) Administrator Larson reported that all cities had passed the resolution and a bill number would be forthcoming. Administrator Larson felt that this had significant potential and continues to move forward. g.Building Inspection/Public Works Maintenance Technician Vacant Position Administrator Larson stated that the City had received approximately 15 applications, has scheduled eight (8) interviews and anticipates that Staff will have a recommendation for Council’s next meeting. h.Anoka County Centerville Road/CSAH21 Reconstruction Engineer Statz reviewed with Council Anoka County’s latest proposals and estimated project cost, which are very preliminary and are for discussion purposes. Engineer Statz reported that the County has incorporated several desires of Council. Engineer Statz stated that the City’s portion of required costs would be a minimum $140,000 and up to $527,000 which would include an 48” trunk storm sewer ($280,000) and Sidewalk from Meadow Lane to Dupre Road on the east side of the roadway ($78,000) and the required construction engineering fees of $29,000. Council directed Engineer Statz to research the cost share percentages of the City versus the County. Engineer Statz stated that the County anticipates the project to commence in 2014 and would cost a total of 1.8 million to complete. Administrator Larson stated that additional research would be completed as to whether the County included replacement of a culvert underneath the trail to the park and he felt that the County may pay a portion of this cost. Administrator Larson felt that the improvement costs for the City’s portion could be paid without bonding due to the delay of the project to 2014. Lengthy discussion ensued regarding Anoka County’s responsibilities for securing easements, their desire for delaying construction until 2014 when the roadway is currently in horrible condition. Administrator Larson stated that both the County and Staff felt that to continue the project at this time, a public input meeting should be held. Council Member Paar reported that since the Council’s previous meeting, Council Members Love and Fehrenbacher along with residents Mr. Charles Reinhardt and Mr. John Thill have expressed their willingness to assist with the organization of the annual Fete des Lacs parade that is scheduled to take place on July 27, 2013. Mayor Wilharber expressed to the public the importance of keeping fire hydrants clear of snow. Page 5 of 6 City of Centerville Council Meeting Minutes February 27, 2013 X. ADJOURNMENT Motion by Council Member Love, seconded by Council Member Fehrenbacher, to adjourn the regularly scheduled Council Meeting of February 27, 2013 at 7:47 p.m. All in favor. Motion passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6