HomeMy WebLinkAbout2013-05-08 CC Packet _ CITY OF CENTERVILLE COUNCIL /CLOSED WORK SESSION &
F _ teryitte WORK SESSION MEETING AGENDA
Wednesday, May 8, 2013
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items
requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You
will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of
profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to
complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARINGS
1. SWPPP/MS4 — Information/Public Hearing Meeting (Pages 1 -6)
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. April 24, 2013 City Council Meeting Minutes (Pages 7 -11)
2. April 24, 2013 City Council Work Session Meeting Minutes (Page 12)
V. CONSENT AGENDA
1. City of Centerville April 25, 2013 through May 8, 2013 Claims (Check #27949 - 27962) (Page
13)
2. Centennial Lakes Police Department Claims through April 11, 2013 (Check #9428 -9439)
(Page 14)
3. Centennial Fire District Claims through April 19, 2013 (Check #5777 -5793) w /Check
#5771 -5776 Payroll (Page 15)
4. Successful Performance Review Mr. Paul Palzer, Building Official/P.W. Director
VI. AWARDS/PRESENTATIONS /APPEARANCES
1. Mr. Jim Coan, Police Chief, Centennial Lakes Police Department — Annual Report
2. Mr. Ken Tolzmann, 2013 Report of Market Study and Equalization Meeting/Open Book
(Separate Handout)
3. Mr. Greg Kieselhorst, Centerville Lions — Request for Fete des Lacs Permits
VII. OLD BUSINESS
1. Sale of property— 7261 Main Street (Home Detail, Inc.) Approve Memorandum of
Agreement (Page 16)
VIII. NEW BUSINESS
1. 2013 Fete des Lacs Permits — Centerville Lions (Laurie LaMotte Memorial Park (Page 17)
a. Special Event Permit
b. Noise Permit (July 26, 2013 — 8:00 a.m. — Midnight, July 27, 2013 — 8:00 a.m. —
Midnight & July 28, 2013 — 8:00 a.m. — 8:00 p.m.)
C. Temporary On Sale Liquor License (July 26, 2013 — 10:00 a.m. — Midnight, July 27,
2013 — 10:00 a.m. — Midnight & July 28, 2013 — 10:00 a.m. — 8:00 p.m.)
d. Fireworks (July 26, 2013 @ Dusk)
e. Temporary Charitable Gambling — Raffle — July 28, 2013 @ 3:00 p.m. & Associated
Transient Sales /Solicitor Certificate — July 1— July 28, 2013
2. Parks & Recreation Committee Recommendation for Installation of Port -a- Potties @ All
Parks That Have Play Structures. Request Unbudgeted Funding
3. Planning & Zoning Commission Recommendation - Ord. #XX, Second Series, Amendment
to City Code, Chapter 90, Section 90.03 Allowing for Backyard Chickens (Hens) (Pages 18-
20)
IX. ANNOUNCEMENTS/UPDATES
1. Administrator Larson
X. CONVENE TO SCHEDULED CLOSED SESSION (Litigation)
CLOSED SESSION
1. CALL TO ORDER
1. Roll Call
II. LITIGATION (Sheehy Construction)
ADJOURNMENT
WORK SESSION
I. CALL TO ORDER
1. Roll Call
H. DISCUSSION ITEMS
1. 2014 Budget
2. 2013 Goals
ADJOURNMENT
"REMINDERS"
Planning & Zoning Commission Meeting — May 7, 2013, 6:30 p.m. Council Chambers (P.H. Code Amendment
— Recycling & Waste Processing — Entirely Within Building & Request for Variance — Shed & Fence Located
within Drainage /Right of Way Easement & Side Yard)
City Council Meeting — May 22, 2013, 6:30 p.m. Council Chambers
Parks & Recreation Committee Meeting — June 5, 2013, 6:30 p.m. Council Chambers
City Council Meeting — June 12, 2013, 6:30 p.m. Council Chambers
PUBLIC NOTICE — INFORMATION MEETING
NOTICE IS HEREBY GIVEN that the Centerville City Council invites all
interested parties to attend a public informational meeting to be held at its regularly
scheduled Council Meeting of Wednesday, May 8, 2013 commencing at 6:30 p.m. or
shortly thereafter, in Council Chambers of City Hall, located at 1880 Main Street.
The purpose of the meeting is to present and discuss the Storm Water Pollution
Prevention Program /MS4 (SWPPP/MS4). Information will be presented and discussed
regarding the activities the City has been and will be engaging as a result of
implementing the SWPPP/MS4.
A copy of the SWPPP/MS4 annual report is available for review at the City Hall.
Please submit written comments at the following address: 1880 Main Street, Centerville,
MN 55038.
A copy of the Municipal Separate Storm Sewer System (MS4) General Permit is
also available online at: htlp://WWW.Dca.state.mn.us/publications/wq-stnn4-5l.pdf
Please feel free to contact the City (651) 429 -3232 if you have any questions or if
you need additional information regarding the above stated item.
Published in the Quad Community Press on
Teresa Bender, City Clerk
1
Minnesota Pollution MS4 Annual Report for 2012
Control Agency
Control
R Municipal Separate Storm Sewer Systems (MS4s)
52 Paul, MN 551 oad Road North
4 orth Reporting period January 1, 2012 to December 31, 2012
Due June 30, 2013
Doc Type: Permitting Annual Report
Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency
(MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your
identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the
minimum control measures as required by the MS4 Permit. If a permittee determines that program status or compliance with the permit
can not be adequately reflected within the structure of this form additional explanation and /or information may be referenced in an
attachment This form has significant limitations and provides only a snap shot of MS4 compliance with the conditions in the permit.
After reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information.
Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form,
from the person that is duly authorized to certify this form. All questions with an asterisk ( *) are required fields (these fields also
have a red border), and must be completed before the form will send. A confirmation e-mail will be sent in response to electronic
submissions.
If you have further questions, please contact one of these MPCA staff members (toll -free 800 - 657 - 3864):
• Scott Fox 651- 757 -2368 scott.foxAstate.mn.us
• Claudia Hochstein 651- 757 -2881 claudia.hochstein(a)state.mn.us
• Cole Landgraf 651- 757 -2880 cole.landaraf(astate.mn.us
• Dan Miller 651- 757 -2246 daniel.miller(cDstate.mn.us
• Rachel Stang/ 651 - 757 -2879 rachel.stangl(a-state.mn.us
General Contact Information ( *Required fields)
*Name of MS4: ' CL r' ' &,AL.-I *Contact name: A.1 L.aavj
*Mailing address: I rq-D /yyH.y�. Si
*City: ca'Jl JL u - *State: {M N *Zip code:: _ .r6VjY
*Phone (including area code): ('46 - 3 ?. 3 *E -mail: �gISar - Cel (1-0". c,a/n
Minimum Control Measure 1: Public Education and Outreach [V.G.1 ] ( *Required fields)
A. The permit requires each permittee to implement a public education program to distribute educational materials to the
community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps
that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a]
Note: Please indicate which of the following distribution methods you used. Indicate the number distributed in the spaces
provided (enter "0" if the method was not used or "NA" if the data does not exist):
Circulation/
Media type Number of media Number of times published Audience
Example: Brochures: 3 different brochures published 5 times about 10,000
Brochures: 6
Newsletter: (1
Posters: 0
Newspaper articles: 6
Utility bill inserts: rd
Radio ads: r)
Television ads:
Cable Access Channel:
Other:
Other:
Other:
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wq- strm4 -06 • 112312013 Page 1 of 5
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B. *Do you use a website as a tool to distribute stormwater educational materials? XYes ❑ No
What is the URL:
C. If you answered yes in question B. above, do you track hits to the website? ❑ Yes KNo
How many hits were to the stormwater webpage:
D. *Did you hold stormwater related events, presentations to schools or other such activities? ❑ Yes P(No
If yes, please describe:
E. *Have specific messages been developed and distributed during this reporting year for Minimum Control Measure (MCM):
MCM 1: K, Yes ❑ No MCM 4:,,Yes ❑ No
MCM 2: 7 K Yes ❑ No MCM 5: R Yes ❑ No
MCM 3: J2 Yes ❑ No MCM 6: Yes ❑ No
F. *Have you developed partnerships with other MS4s, watershed districts, local or state governments, Ayes ❑ No
educational institutions, etc., to assist you in fulfilling the requirements for MCM 1?
G. List those entities with which you have partnered to meet the requirements of this MCM and
describe the nature of the agreement(s): (Attach a separate sheet if necessary.)
H. *Have you developed methods to assess the effectiveness of your public education /outreach ❑ Yes No
program?
If yes, please describe:
Minimum Control Measure 2: Public Participation /Involvement [V.G.2] (*Required fields)
A. *Did you hold a public meeting to present accomplishments and to discuss your Stormwater ❑ Yes [:]No
Pollution Prevention Program ( SWPPP)? [Part V.G.1.e]
If no, explain:
B. What was the date of the public meeting (mm /dd /yyyy):
C. How many citizens attended specifically for stormwater
(excluding board /council members and staff /hired consultants)?
D. Was the public meeting a stand -alone meeting for stormwater or was it combined with some other ❑ Stand -alone
function (City Council meeting, other public event, etc.)? ❑ Combined
E. *Each permittee must solicit and consider input from the public prior to submittal of the annual ❑ Yes ❑ No
report. Did you receive written and /or oral input on your SWPPP? [Part V.G.2.b.1 -3]
F. *Have you revised your SWPPP in response to written or oral comments received from the public ❑ Yes []No
since the last annual reporting cycle? [Part V.G.2.c]
If yes, describe: (Attach a separate sheet if necessary.)
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Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] ( *Required fields)
The permit requires permittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined
in 40 CFR 122.26(b)(2). You must also select and implement a program of appropriate BMPs and measurable goals for this
minimum control measure.
A. *Did you update your storm sewer system map? ❑ Yes [(No
If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were
updated /added:
Note: The storm sewer system map was to be completed by June 30, 2008. [Part V.G.3.a)
B. *Have you modified the format in which the map is available? ❑ Yes 0 No
C. If yes, indicate the new format:
❑ Hardcopy only ❑ GIS system ❑ CAD ❑ Other system:
D. *Did you inspect for illicit discharges during the reporting year? P(Yes ❑ No
E. If you answered yes in question D above, did you identify any illicit discharges? ❑ Yes L�No
F. If you answered yes in question E above, how many illicit discharges were detected during the
reporting period:
G. If you answered yes in question F above, did the illicit discharge result in an enforcement action? ❑ Yes ❑ No
If yes, what type of enforcement action(s) was taken (check all that apply):
❑ Verbal warning ❑ Notice of violation ❑ Fines ❑ Criminal action
❑ Civil penalties ❑ Other (describe):
Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] ( *Required fields)
The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater
runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater
than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of
development or sale if the larger common plan will ultimately disturb one or more acres. [Part V.G.4.1
A. The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to
ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement
mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each
mechanism used during the reporting period (enter "0" if the method was not used or "NA" if the data does not exist).
Check all that apply.
Enforcement mechanism Number of actions
❑ Verbal warnings # p
❑ Notice of violation # D
❑ Administrative orders # D
❑ Stop-work orders #
Fines #
Forfeit of security of bond money #
❑ Withholding of certificate of occupancy #
Criminal actions # D
Civil Penalties #
Other: #
B. *Have you developed written procedures for site inspections? U.Yes ❑ No
C. *Have you developed written procedures for site enforcement? 19Yes ❑ No
D. *Identify the number of active construction sites greater than an acre in your jurisdiction during
the reporting period year:
E. *On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)?
F. *How many inspectors, at any time, did you have available to verify erosion and sediment control �-
compliance at construction sites during the reporting period: '
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Minimum Control Measure 5: Post - construction Stormwater Management in New Development
and Redevelopment [V.G.5] ( *Required fields)
The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new
development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including
projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your
program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and
implement a program of appropriate BMPs and measurable goals for this minimum control measure.
Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and
implemented by June 30, 2008.
A. *Have you established design standards for stormwater treatment BMPs installed as a result of ['Yes ❑ No
post- construction requirements?
B. *Have you developed procedures for site plan review which incorporate consideration of water ❑ Yes P No
quality impacts?
C. *How many projects have you reviewed during the reporting period to ensure adequate long -term
operation and maintenance of permanent stormwater treatment BMPs installed as a result of
post- construction requirements? [Part V.G.5.b.and Part V.G.5.c].
D. *Do plan reviewers use a checklist when reviewing plans? ❑ Yes J! No
E. *How are you funding the long -term operation and maintenance of your stormwater management
system? (Check all that apply)
❑ Grants �IStormwater utility fee ❑ Taxes ❑ Other:
Minimum Control Measure 6: Pollution Prevention /Good Housekeeping for Municipal
Operations [V.G.6] ("Required fields)
The permit requires each MS4 to develop and implement an operation and maintenance program that includes a training
component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must
include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance,
fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance.
A. *Indicate the total number of structural pollution control devices (for example -grit chambers, sumps,
floatable skimmers, etc.) within your MS4, the total number that were inspected during the
reporting period, and calculate the percent inspected. Enter "0" if your MS4 does not contain
structural pollution control devices or none were inspected. Enter "NA" if the data does not exist:
*Total number *Number inspected I 'Percentage
*Structural pollution control devices: F i I / &
B. *Did you repair, replace, or maintain any structural pollution control devices? ❑ Yes ❑ No
C. *For each BMP below, indicate the total number within your MS4, how many of each BMP type
were inspected and the percent inspected during the reporting period. Enter "0" if your MS4
does not contain BMPs or none were inspected. Enter "NA" if the data does not exist:
Structure /Facilit t e *Total number *Number inspected *Per centage
*Outfalls to receiving waters: j 0J
*Sediment basins/ ponds. 571 6y
*Total L -f {
D. Of the BMPs inspected in C. above, did you include any privately owned BMPs in that number? ❑ Yes Eq No
E. If yes in D. above, how many:
Section 7: Impaired Waters Review ( *Required fields)
The permit requires any MS4 that discharges to a Water of the State, which appears on the current U. S. Environmental Protection
Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review whether changes to the
SWPPP may be warranted to reduce the impact of your discharge [Part IV.D].
A. *Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list? ENYes ❑ No
B. *Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)? ❑ Yes ,&No
If yes, indicate for which TMDL:
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Section 8: Additional SWPPP Issues ( * Required fields)
A. *Did you make a change to any BMPs or measurable goals in your SWPPP since your last ❑ Yes U. No
report? [Part V1. D.3.]
B. If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification
numbers that were modified in your SWPPP, and why they were modified: (Attach a separate
sheet if necessary.)
C. *Did you rely on any other entities (MS4s, consultants, or contractors) to implement any portion ❑ Yes El No
of your SWPPP? [Part VI.D.4.]
If yes, please identify them and list activities they assisted with:
Owner or Operator Certification ( * Required fields)
The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4
Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City
Administrator) or ranking elected official (i.e., Mayor, Township Supervisor).
❑ *Yes - I certify under penalty of law that this document and all attachments were prepared under my direction or
supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the
information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly
responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true,
accurate, and complete (Minn. R. 7001.0070). 1 am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment (Minn. R. 7001.0540).
*Name of certifying official:
*Title: *Date:
(mm /dd/yyyy)
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
April 24, 2013
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting of April 24, 2013, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King Council Member D. Love 0 T Council Member Jeff Paar
ABSENT: None
O
STAFF: City Administrator Dallas Larson
City Engineer Mark Statz
Legal Counsel Kurt Glaser
Finance Director Mike Jeziorski
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PUBLIC HEARING(S)
1. None.
III. APPROVAL OF AGENDA
Mayor Wilharber added Centerville Claims (Check #27937 - 27948) to the Consent
Agenda.
Motion by Council Member Love, seconded by Council Member Paar to approve
the Set Agenda as presented with the above stated amendment. All in favor.
Motion passed unanimously.
IV. APPROVAL OF MINUTES
1. April 10, 2013 City Council Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented
minutes.
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City of Centerville
Council Meeting Minutes
April 24, 2013
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
approve the minutes of the April 10, 2013 City Council Meeting Minutes as
presented. Council Member Love abstained. Motion passed
V. CONSENT AGENDA
1. City of Centerville April 11, 2013 through April 24, 2013 Claims (Check #27920-
27936) w /voided Check #47919 & (Check #27937 - 27948)
2. Centennial Police Department Claims through April 11, 2013 (Check #9403-
9427)
3. Centennial Fire District Claims through April 5, 2013 (Check #5749 -5770)
w /Check #5760 Voided
4. Encroachment Agreement — Fence, 7122 Brian Drive
Motion by Council Member King, seconded by Council Member Love to approve
the Consent Azenda as presented. All in favor. Motion passed unanimously.
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. Mr. Steve McDonald, Abdo, Eick & Meyers — Annual Audit Presentation, 2012
Mr. McDonald reviewed the management letter and audit with Council. Mr. McDonald
stated that the Management Letter again this year was very positive. Mr. McDonald
stated that Abdo, Eick & Meyers found that good internal control practices are utilized by
Staff for day to day operations and no notable findings or issues were revealed. Mr.
McDonald also stated that both Abdo, Eick & Meyers and the City have implemented
new reporting standards, the City has met the State requirements for end of year balances,
the City performed as well as comparative communities of similar size and budgets, and
that the City has been trending well for the last three (3) years.
Council expressed their gratitude for Staff's diligent work throughout the year.
2. Mr. George Eilertson, Northland Securities
Mr. Eilertson reviewed the proposed resolution providing for the issuance and setting sale
of the $1,510,000 General Obligation Bond and the proposed Financial Advisor
Agreement associated with the 2013 Street Improvement Project. Mr. Eilertson stated
that it was anticipated that the sale of the bond would occur in approximately one month
and that Staff has been diligent in structuring the bond factoring in existing bonds, levy
amounts and maturity dates. Mr. Eilertson also stated that once bids have been received,
he would appear before Council with a recommendation. Mr. Eilertson also stated that
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City of Centerville
Council Meeting Minutes
April 24, 2013
with the City's previous Standard & Poors rating of AA and with Mr. McDonald's
findings it is anticipated that the City will retain that rating. Mr. Eilertson felt that it was
a favorable market with low interest rates.
VII. OLD BUSINESS
1. 7261 Main Street Property
Administrator Larson reported that he had entered into discussions with Home Detail,
Inc., forwarded a summary outlining a draft agreement and is waiting for response. Once
a response is received, it will be forward to Legal Counsel for review.
VIII. NEW BUSINESS
1. 2012 Annual Audit
Motion by Council Member Paar, seconded by Council Member Kine to accept the
2012 Annual Audit as presented. All in favor. Motion passed unanimously.
2. Res. #13 -014 — Providing for the Issuance & Sale of $1,510,000 G.O.
Improvement Bonds, Series 2013A, (2013 Street Improvement Project)
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to
approve Res. #13 -014 — Providine for the Issuance & Sale of $1,510,000 G.O.
Improvement Bonds, Series 2013A (2013 Street Improvement Project) as presented
Kine opposed. Motion passed.
3. Financial Advisor Agreement (City/Northland Securities)
Motion by Council Member Paar, seconded by Council Member Love to approve
the Financial Advisor Agreement between the City of Centerville & Northland
Securities as presented. Kine opposed. Motion passed
IX. ANNOUNCEMENTS/UPDATES
Administrator Larson suggested a work session following Council's next regularly
scheduled meeting to discuss 2013 goals and the first draft of the 2014 budget.
Council Member King reported that another settlement order may be forwarded to the
FCC regarding Comcast fees.
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City of Centerville
Council Meeting Minutes
April 24, 2013
Council Member Paar stated that a Fire Steering meeting was scheduled for Wednesday
evening. Mayor Wilharber stated that their annual audit would be presented at that
meeting.
Council Member Love desired clarification on the proposed Joint Work Session with
Parks & Recreation and Planning & Zoning and the scheduling of same. Consensus of
Council was that Joint Work Sessions with Committees /Commissions should take place
twice a year (June & October).
Mayor Wilharber reported on the status of the meetings with Anoka County regarding the
CSAH21 /Centerville Road Project. He stated that staff and the County have met with
Rice Creek Watershed District. Administrator Larson stated that RCWD have no major
concerns with the project. Mayor Wilharber stated that the County has been in contact
with several abutting property owners and addressed their issues. Engineer Statz stated
that he and Staff will continue to speak with the County regarding storm sewer cost
sharing and costs associated with the concrete or asphalt trail. Staff stated that any
additional information would be forthcoming.
X. 6:56 P.M. MEETING RECESSED FOR THE SCHEDULED WORK
SESSION
Mayor Wilharber convened the meeting to the scheduled Work Session at 6:56 p.m.
with the Beard Group. (See Work Session Meeting Minutes.)
XI. 7:35 P.M. RECONVENED COUNCIL MEETING TO CLOSED
EXECUTIVE SESSION — Annual Performance Evaluation of City
Administrator Dallas Larson
Mayor Wilharber convened the meeting to the Closed Executive Session at 7:35 p.m.
XII. ROLL CALL
All Council Members were present along with Attorney Glaser, Engineer Statz and
Administrator Larson.
XIII. PERFORMACE EVALUATION
The Council shared their individual evaluations of Dallas Larson. Larson was excused
from the meeting while the Council discussed the matter.
The meeting was reopened to the public at 8:15 p.m.
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City of Centerville
Council Meeting Minutes
April 24, 2013
XIV. THE MEETING WAS REOPENED TO THE PUBLIC.
Council Member Love summarized the findings of the Council regarding the annual
performance of Dallas Larson during the closed session:
Larson has met performance goals:
a) Positive audit report, no negative audit opinions
b) Expenditures within budget
C) Higher fund balances
d) Savings w/ legal & engineering
e) High amount of respect from his peers
Motion made by Council Member Love, second by Council Member Fehrenbacher
to Grant Two Weeks Additional PTO for 2013 and Increase Compensation by 5%
All in favor. Motion passed unanimously.
Motion made by Council Member Fehrenbacher, second by Council Member Paar
to Adjourn the Regularly Schedule Meeting at 8:25 a.m. All in favor. Motion
Passed unanimously.
Transcribed by City Staff Member Teresa Bender, City Clerk
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DRAFT DRAFT DRAFT
City Council 2013 -04 -24 6:56 p.m.
Minutes of Work Session
Present were Mayor Tom Wilharber, Council Members D Love, Jeff Paar, Steve King,
and Ben Fehrenbacher. Also present were City Attorney Kurt Glaser and City Engineer
Mark Statz.
Bill Beard of Beard Group was present to discuss the Downtown Redevelopment Plan.
He reported that the housing market is improving throughout the metro area, however the
slowest recovery is in the northeast portion of the Twin Cities area. Residential rental
market is doing pretty well with a very low 2% vacancy rate. He indicated that the type of
housing that is being constructed is changing to meet a market that is demanding a
different type of unit than what has been constructed in recent years. The "Boom
generation" and the Gen -Y group are fueling a demand for rental units. The townhome
market is over - supplied, but single family detached homes are still being built, but in
lesser quantities than prior to the recession. Some communities in the area are running
short of available building lots, while in other communities, the demand is very light. He
noted that communities are reducing the amount of anticipated commercial space in
redevelopment areas, and those commercial spaces are often focused on hospitality
business. Mr. Beard suggested that the city may wish to invite the Urban Land Institute to
come for a presentation.
Mr. Beard was asked whether the City -owned land in Block 7 could be an immediate
opportunity for some type of project. He will visit with his associates and offer some
suggestions.
After all questions were asked and answered, the work session was adjourned at
approximately 7:30 p.m.
Dallas Larson, Administrator
12
CITY OF CENTERVILLE 05/03/13 10:50 AM
Page 1
Check Detail - May 8, 2013
Check
Date Check # Vender Name Comments Amount
5/8/2013 027949 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES- MAY 2013
Check Nbr 027949 CENTENNIAL LAKES POLICE DEPT $56,374.25
5/8/2013 027950 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 4 -24 -13 $16.32
5/8/2013 027950 CENTERPOINT ENERGY 2085 W CEDAR ST - SERV THRU 4 -24 -13 $547.45
5/8/2013 027950 CENTERPOINT ENERGY 7087 - 20TH AVE S - SERV THRU 4 -24 -13 $12.85
5/8/2013 027950 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 4 -24 -13 $61.34
5/8/2013 027950 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 4 -24 -13 $382.86
Check Nbr 027950 CENTERPOINT ENERGY $1,020.82
5/8/2013 027951 CHAPMAN HOMES 1605 WIDGEON CIRCLE - ESCROW RELEASE - 11 -026 -
Check Nbr 027951 CHAPMAN HOMES $1,500.00
5/8/2013 027952 CITY OF CIRCLE PINES 2013 POLICE BLDG - MAY $521.46
5/8/2013 027952 CITY OF CIRCLE PINES 2013 POLICE BLDG - MAY $5,000.00
Check Nbr 027952 CITY OF CIRCLE PINES $5,521.46
5/8/2013 027953 DAVE KICHLER INSPECTIONS, INC. ELECTRICAL INSPECTIONS
Check Nbr 027953 DAVE KICHLER INSPECTIONS, INC. $718.40
5/8/2013 027954 EHLERS & ASSOCIATES INC 2013 PUBLIC FINANCE SEMINAR -D LARSON
Check Nbr 027954 EHLERS & ASSOCIATES INC $265.00
5/8/2013 027955 HAWKINS WATER TREATMENT CHEMICALS
Check Nbr 027955 HAWKINS WATER TREATMENT $1,127.59
5/8/2013 027956 HYDRO -VAC INC. TELEVISED RECORDING SANITARY SEWER LINES $13,184.38
5/8/2013 027956 HYDRO-VAC INC. HDYRO JETTING & VACING SANITARY SEWER LINES $13,955.21
Check Nbr 027956 HYDRO -VAC INC, $27,139.59
5/8/2013 027957 LDK BUILDERS 1634 HUNTERS RDG LN - ESCROW RELEASE - 11 -037
Check Nbr 027957 LDK BUILDERS $5,000.00
5/8/2013 027958 LEAGUE OF MN CITIES 2013 ANNUAL CONFERENCE & MARKETPLACE - M JEZIORSKI &
1 br 027958 LEAGUE OF MN CITIES $394.00
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $5.15
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $46.96
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $1.28
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $1.17
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $1.17
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $28.08
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $3.56
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $2.33
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $23.94
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $14.82
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $26.41
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1-14 $0.67
5/8/2013 027959 LEAGUE OF MN CITIES INS TRUST WORKER'S COMP THRU 3 -1 -14 $97.46
Check Nbr 027959 LEAGUE OF MN CITIES INS TRUST $253.00
5/8/2013 027960 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H PAY PERIOD 10
Check Nbr 027960 NATIONWIDE RETIREMENT SOLUTION $398.93
5/8/2013 027961 PRESS PUBLICATIONS INFOR MEETING MAY 22 $32.60
5/8/2013 027961 PRESS PUBLICATIONS ASSESSMENT /CLASS OF PROPERTY $32.60
5/8/2013 027961 PRESS PUBLICATIONS PUBLIC HEARING MAY $32.60
Check Nbr 027961 PRESS PUBLICATIONS $97.80
5/8/2013 027962 CONNEXUS ENERGY 6900 -20TH AVE - LIFT STATION - SERV THRU 4 -16 -13 $63.85
5/8/2013 027962 CONNEXUS ENERGY STREET LIGHTS - 695653-219699 -SERV THRU 4 -29 -13 $114.00
5/8/2013 027962 CONNEXUS ENERGY STREET LIGHTS - 695653-219678 - SERV THRU 4 -29 -13 $117.01
5/8/2013 027962 CONNEXUS ENERGY 2085 CEDAR STREET - SERV THRU 4 -16 -13 $343.85
5/8/2013 027962 CONNEXUS ENERGY 6800 -20TH -SCADA - SERV THRU 4 -23 -13 $11.79
5/8/2013 027962 CONNEXUS ENERGY 6800 -20TH -SCADA - SERV THRU 4 -23 -13 $11.79
5/8/2013 027962 CONNEXUS ENERGY 7100 -20TH AVE N - TRAFSG - SERV THRU 4 -22 -13 $36.07
5/8/2013 027962 CONNEXUS ENERGY 7087 -20TH AVE N- SERV THRU 4- 16 -13 $163.61
heck Nbr 027962 CONNEXUS ENERGY $861.97
TOTAL CHECKS $100,672.81
13
CENTENNIAL LAKES POLICE DEPT Check Register -Police GL without invoice numbers Page: 1
Check Issue Dates: 4/12/2013 - 4/26/2013 Apr 26, 2013 11:42AM
Report Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
04/13 04/26/2013 9428 A & S TRAINING 2 OFFICIERS -USE OF FORCE INSTRU 950.00
04/13 04/26/2013 9429 ANOKA COUNTY 1 ST QTR CJDN 878,26
04/13 04/26/2013 9430 ANOKA COUNTY SOLID WASTE FEE 545.16
04/13 04/26/2013 9431 AVENET, LLC GRAPHIC DESIGN CHANGES 230.00
04/13 04/26/2013 9432 CONNEXUS ENERGY ELECTRIC 2,209.90
04/13 04/26/2013 '9433 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 966.23
04/13 04/26/2013 9434 ENVENTIS TELECOM, INC PHONES & LONG DISTANCE 407.29
04/13 04/26/2013 9435 MICHELLE LAKSO CERT HOURS 1,738.00
04/13 04/26/2013 9436 NEXTEL COMMUNICATIONS CELL PHONE SERVICE 473.95
04/13 04/26/2013 9437 PETERSON COMPANIES, INC APRIL SNOW MTC 949.17
04/13 04/26/2013 9438 QUILL CORPORATION OFFICE SUPPLIES 33.58
04/13 04/26/2013 9439 SUN LIFE FINANCIAL MAY LIFE /DISABILITY INS 109.06
Grand Totals: 9,490.60
M = Manual Check, V = Void Check
14
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 4/6/2013 - 4/19/2013 Apr 19, 2013 02:31 PM
'teport Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
04/13 04/19/2013 5777 10750 ANOKA CO CENTRAL COMMUN 800 MHZ RADIO BATTERIES 106.00
04/13 04/19/2013 5778 30480 CENTENNIAL UTILITIES MARCH UTILITIES STATION 1 421.39
04/13 04/19/2013 5779 30500 CENTURY LINK CENTERVILLE PHONES 56.48
04/13 04/19/2013 5780 30650 CLAREY'S SAFETY EQUIPMENT EXTRICATION TOOLS 15,859.18
04/13 04/19/2013 5781 31008 COMCAST INTERNET STATION 1 101.50
04/13 04/19/2013 5782 60300 FIRE SAFETY USA, INC LED FLASH L IG HTS/EXTRICATI 526.18
04/13 04/19/2013 5783 70578 GRAINGER PAPER PRODUCTS /CLEANERS/ 533.80
04/13 04/19/2013 5784 90151 IMAGE PRINTING & GRAPHICS AWARDS BROCHURE 94.26
04/13 04/19/2013 5785 120450 CITY OF LINO LAKES MAR REIMB -FUEL 41,859.82
04/13 04/19/2013 5786 130440 METRO FIRE, INC FACEPIECE/VOICE AMPLIFIER/ 1,157.71
04/13 04/19/2013 5787 160050 PAETEC PHONES STATION 2 157.16
04/13 04/19/2013 5788 160493 PREMIUM WATERS, INC BOTTLED WATER 37.59
04/13 04/19/2013 5789 190700 SPRING LAKE PARK FIRE DEPT BLUE CARD TRAINING 12 9,780.00
04/13 04/19/2013 5790 190850 JERRY STREICH CELL REIMB JAN -MAR 3,900.00
04/13 04/19/2013 5791 220200 VERIZON WIRELESS CELL PHONES 105.52
04/13 04/19/2013 5792 220250 VIKING TROPHIES, INC AWARDS /PLAQUES 523.28
04/13 04/19/2013 5793 240100 XCEL ENERGY ELECTRIC STATION 2 531.31
Grand Totals: 75,751.18
Check #5771 -5776 Payroll
M = Manual Check, V = Void Check
15
Memorandum of Agreement
Jeffrey Magdik (Buyer) on behalf of Home Detail, Inc. is purchasing City of Centerville
real property located at 7261 Main Street subject to the following conditions.
1) Buyer's deposit of $2500 shall be held pending approval of setback variance,
which shall become earnest money, down payment on the purchase of the
property if the variance is approved.
2) Buyer will submit a site plan and application for variance not later than May 1,
2013.
3) City will process the variance request in the normal fashion, anticipating that a
decision will be made on or about June 15, 2013.
4) If the variance is rejected, then Buyer's deposit of $2500 shall be refunded.
5) If the variance is approved, then Buyer will within 30 days of variance
approval, enter into an agreement to purchase the property at a price of
$65,000. Additional down payment of $7500 shall be made at that time. If
Buyer determines not to execute a purchase agreement, then earnest money
deposit shall be forfeited to seller.
6) Buyer will endeavor to build a new home on the property within twelve
months of approval of a variance, with a minimum structure value of
$200,000.
7) The balance of the purchase price of $55,000 shall be paid at the closing on
sale of the home to new purchaser, or June 15, 2014, whichever is earlier. In
the event that the closing does not occur by June 15, 2014, the sum of $10,000
shall be paid on the outstanding balance and thereafter interest shall accrue at
5% per annum on the remaining balance. The remaining balance with
accumulated interest must be paid not later than June 14, 2015.
8) If Buyer fails to substantially complete construction of a new home on the
property by December 1, 2015, then Buyer shall pay City the sum of $2800
per year (estimated lost taxes on structure value) beginning January 2, 2016,
and each January 2, thereafter until a qualifying home is completed. If not
paid within 60 days of the date due, the unpaid amount with interest at 6% per
annum shall be certified to Anoka County for collection as a special
assessment on the property.
Executed by the parties this 2 day of May, 2013.
City of Centerville Home Detail, Inc.
es 'de t
16
Dear Mayor and City Council of Centerville,
The Centerville Lions are requesting several City Permits for the 2013 Fete des Lacs. We
would like to ask again, that those permit fees be waived by City Council, to the
Centerville Lions Club, a non -profit organization in Centerville.
We're asking for the following permits in our event application.
Noise:
Laurie LaMotte Park, Friday July 26` Sam to Midnight
Laurie LaMotte Park, Saturday July 27` Sam to Midnight
Laurie LaMotte Park, Sunday July 28 Sam to 8pm
1 to 4 Day Temporary /Event On Sale Liquor License:
Laurie LaMotte Park, Friday July 26 l Oam to Midnight.
Laurie LaMotte Park, Saturday July 27` l Oam to Midnight.
Laurie LaMotte Park, Sunday July 28 l Oam to 8pm
Fireworks:
We would like to request that the City do the Fireworks at Laurie LaMotte Park, on Friday July
26 as the Saturday night fireworks effects the attendance of our Street Dance.
Raffle:
City: NA; $50 dollar fee will be paid to State of MN.
We appreciate your help and support for this years City Festival.
Thank you,
Lion John N. Thill
Centerville Lion's President
17
CITY OF CENTERVILLE
COUNTY OF ANOKA
STATE OF MINNESOTA
ORDINANCE NO. xxx
(Second Series)
AN ORDINANCE AMENDING THE CENTERVILLE CITY CODE, CHAPTER 90, SECTION
90.03 RELATING TO ANIMALS
THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS:
SECTION 1. The City Code, Chapter 90, Section 90.03 is hereby amended to read as follows:
90.03 FARM ANIMALS
A. Farm animals shall only be kept in an agricultural district of the city or on a residential lot of at
least ten acres in size, and provided that no animal shelter shall be within 300 feet of an adjoining
piece of property. Animal feedlots as defined in MN Rule 7020.03 are prohibited.
B. Backyard Chickens. Notwithstanding other provisions of this chapter, a person may keep up to
four (4) female chickens on a parcel that they own that is less than ten acres in size,
provided that the owner has a lot with a minimum of 10,000 square feet, and obtains a
backyard chicken permit from the City. No permit shall be issued except in compliance with this
section.
1. Definitions
a. Coop means the structure for the keeping or housing of chickens permitted by the
ordinance.
c. Hen means a female chicken.
d. Rooster means a male chicken.
e. Run means a fully - enclosed and covered area attached to a coop where the chickens
can roam unsupervised.
2. Any person desiring to obtain a backyard chicken permit under this subdivision
must make a written application to the City Clerk on a form provided by the City and pay
an application fee. Fees to be charged for the permit to keep chickens shall be set by City
Council on the fee schedule. The application must include a scaled diagram or site plan that
shows the location of the chicken coop including the distance of the coop from adjoining
structures and property lines and the coop's dimensions. If the applicant's lot is less than
15,000 square feet, the applicant must secure permission from at least 70 percent of the
owners of property within 150 feet of the applicants parcel.
3. All initial permits will expire on December 31 of the following year after their
issuance unless sooner revoked. Renewal permits shall expire on December 31 of the
second year following their issuance unless sooner revoked.
4. The City may revoke a permit for failure to comply with provisions of this section or any of
the permit's conditions.
5. The city may inspect the premises for which a permit has been granted in order to ensure
compliance with this subdivision. If the city is not able to obtain the occupant's consent to
enter the property, it may seek an administrative search warrant or revoke the permit.
6. All chickens must be kept in an enclosed coop or enclosed run. The chicken's
living area must be maintained in a clean and sanitary condition, devoid of
1
18
all rodents and vermin and free from objectionable odors. Waste must be disposed
of on a weekly basis. Grains and feed must be stored in rodent and raccoon -proof containers
inside of a structure. The enclosed coop must be built to protect, the chickens from extreme
heat or cold. The enclosed coop must be maintained in good condition and be sufficient
in strength and size to allow the chickens to move about, but also able to prevent
escape. The enclosed coop must have a minimum size of four square feet per animal
and must not exceed forty (40) square feet in total, with a maximum height of twelve (12)
feet. The enclosed coop must be located in the rear yard and set back at least 25 -feet from
any residential dwelling and at least 15 -feet from all property lines and may not be located in
a utility or drainage easement.
7. Enclosed runs shall be attached to the coop. Fencing shall be adequate to keep chickens in
and predators out. The coop and attached run shall be a maximum of 40 square feet each
and set back at least 25 feet from all residential structures and 15 feet from the property line.
8. Chickens must not be raised or kept for the purpose of fighting. No permit will be
granted by the city to keep any chickens within a dwelling or garage, nor on a
property which contains two or more dwelling units. No outdoor butchering of
chickens is allowed. No roosters are allowed.
9. No person shall allow any chicken under his or her ownership or control to violate Chapter
7, Nuisances.
10. Persons that intend to no longer keep chickens on their premises shall notify the City. The
coop must be removed upon expiration of the permit.
11. Dead chickens must be disposed of according to the Minnesota Board of Animal Health rules
which require chicken carcasses to be disposed of as soon as possible after death, usually
within forty -eight (48) to seventy -two (72) hours. Legal forms of chicken carcass disposal
include offsite burial, offsite incineration or rendering, or offsite composting.
SECTION 2. EFFECTIVE DATE. Effective Date: This ordinance shall be effective immediately upon
its passage and publication of the summary attached as Exhibit A, according to law.
PASSED AND ADOPTED this day of , 2013 by the City Council of the City of
Centerville.
Tom Wilharber, Mayor
ATTEST:
Teresa Bender, City Clerk
Summary Published: Quad Community Press , 2013.
2
19
Exhibit A
Summary of Ordinance _, Second Series
Notice is hereby given, that on , 2013, Ordinance Number _, Second Series,
entitled "AN ORDINANCE AMENDING CITY CODE, CHAPTER 90, was adopted by the City
Council of Centerville, Minnesota.
Notice is further given that due to the lengthy nature of the ordinance, the City Council
has directed that this title and summary be prepared for publication pursuant to Minn. Stat.
412.191, Subd. 4.
Notice is further given that a complete printed copy of the ordinance is available for
inspection by any person during normal business hours of the City Clerk, 1880 Main St.,
Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429 -3232.
Notice is further given that the general purpose of the ordinance is to amend the code to
allow up to four chickens on residential lots in the city, subject to conditions.
Section 1. This section adds language to Chapter 90, section 90.03 that allows up to four
chickens to be kept on lots in residential areas by permit and establishes the conditions for
issuing a permit.
Section 2. This section provides that the effective date shall be upon publication of this
summary.
Notice is further given that the Council has by a minimum 4/5 vote approved this public
notice on the day of 5 2013.
Teresa Bender, City Clerk
Published in the Citizen on 5 2013
3
20
STATE OF MINNESOTA DISTRICT COURT
COUNTY OF ANOKA TENTH JUDICIAL DISTRICT
In Re Petition of ) PETITION UNDER
GDI INVESTMENTS #1 LLC ) M.S.A. § 278.01 ET SEQ.
for a Determination of )
Objections to Certain Taxes ) _ COURT FILE NO.
Payable in the Year 2013 ) Other Civil
Your Petitioner, GDI INVESTMENTS #1 LLC, respectfully represents and presents to the Court
Petitioner's claim for relief under M.S.A. § 278.01 et seq., and alleges as follows:
I.
That Petitioner is the owner of the parcels of real estate in the City of Centerville, County of
Anoka, State of Minnesota, legally described on Exhibit A attached hereto and made a part hereof, said
property being described for assessment purposes as located in the Property Identification Numbers set
forth on said Exhibit A.
II.
That for the purposes of taxation, the market value of said parcels of real estate was, as of
January 2, 2012, estimated to be in the amounts set forth on said Exhibit A.
III.
That on the basis of the valuations set forth on Exhibit A, real estate taxes payable in 2013 with
respect to said parcels of real estate have been levied in the amounts set forth on Exhibit A.
(Continued on next page)
-------------------------------------------------------------------------------------------------------------------------------
Due and personal service of 4 copies of this Due and personal service of I copy of this
petition is hereby admitted this day of petition is hereby admitted this day of
April 2013. April 2013.
Anoka Co. Property Tax Administrator for:
Anoka Co. Assessor and
Auditor /Treasurer Anoka Co. Attorney
By By
21
IV.
That the foregoing valuation of said real estate is excessive and greater than its real or actual value,
and discriminates against the real estate in favor of comparable properties. To the extent that the total
market value assigned to said real estate exceeds actual market value or discriminates against said real
estate, said real estate has been partially, unfairly, unequally valued for the said year in violation of
M.S.A. § 273.11 and in violation of Article X, section 1, of the Constitution of the State of Minnesota;
and that the tax levied against the same is illegal in whole or in part, within the meaning and
contemplation of M.S.A. § 278.01, et. seq. To the extent that the tax levied against said real estate is
based on a total market value which exceeds actual market value or discriminates against said real estate,
the real estate will be taken without due process of law, in violation of Article I, section 7 of said
Constitution.
V.
That the limitations on relief set forth in M.S.A. § 278.05 subd. 4(d) unconstitutionally violate the
prohibitions against (i) denial of due process, (ii) denial of equal protection of the laws, (iii) lack of
uniformity in taxation, (iv) denial of redress of injuries or wrongs, and (v) exercise by the legislature of
powers properly belonging to the judiciary, contained in the state and federal constitutions.
V1.
That for purposes of real estate taxation, the real estate is improperly classified.
WHEREFORE, the Petitioner prays that the Court determine and adjudicate the validity of its
claim and objections as above set forth; that it determine the fair and proper valuation of said real
property for tax purposes as of January 2, 2012; that it award costs, disbursements and interest to
Petitioner; that it declare the limitation of relief contained in M.S.A. § 278.05 subd. 4(d) unconstitutional;
that it classify the property in accordance with the law; and that it award such other relief as the court
deems just and equitable.
The undersigned hereby acknowledges that costs, disbursements, and reasonable attorney and
witness fees may be awarded to the party against whom the allegations in this pleading are asserted
pursuant to Minn. Stat. §549.21, subd. 2.
Dated: April 2 , 2013. GRAY, PLANT, MOOTY, MOOTY & BENNETT, P.A.
By �iri�
Laura J. Schoenbauer, Attorney No. 18312X
Attorneys for Petitioner
500 IDS Center
80 South Eighth Street
Minneapolis, Minnesota 55402
Telephone: (612) 632 -3325
GDI / Anoka County
GP:3404084 vl
-2-
22
EXHIBIT A
Legal Description PIN 2012 Taxable 2013 Taxes
Market Value Payable
Lot 11, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0032 $70,000.00 $1,624.70
Lot 10, Block 3, Pheasant March 3` Addition 23- 31 -22 -43 -0031 $70,000.00 $1,624.70
Lot 9, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0030 $70,000.00 $1,624.70
Lot 8, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0029 $70,000.00 $1,624.70
Lot 7, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0028 $70,000.00 $1,624.70
Lot 6, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0027 $78,000.00 $1,810.38
Lot 5, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0026 $78,000.00 $1,810.38
Lot 4, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0025 $78,000.00 $1,810.38
Lot 3, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0024 $78,000.00 $1,810.38
Lot 2, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0023 $78,000.00 $1,810.38
Lot 1, Block 3, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0022 $78,000.00 $1,810.38
Lot 10, Block 2, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0021 $93,500.00 $2,170.56
Lot 9, Block 2, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0020 $93,500.00 $2,170.56
Lot 7, Block 2, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0018 $93,500.00 $2,170.56
Lot 6, Block 2, Pheasant March 3` Addition 23- 31 -22 -43 -0017 $86,000.00 $1,996.06
Lot 4, Block 2, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0015 $93,500.00 $2,170.56
Lot 3, Block 2, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0014 $93,500.00 $2,170.56
Lot 2, Block 2, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0013 $86,000.00 $1,996.06
Lot 1, Block 2, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0012 $70,000.00 $1,624.70
Lot 6, Block 1, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0011 $70,000.00 $1,624.70
Lot 5, Block 1, Pheasant Marsh 3` Addition, 23 -31 -22-43 -0010 $70,000.00 $1,624.70
subject to easement of record
Lot 4, Block 1, Pheasant Marsh 3` Addition 23- 31 -22 -43 -0009 $70,000.00 $1,624.70
GDI / Anoka County
GP:3404084 vl ,
-3-
23
Kenneth A. Tolzmann, SAMA
Centerville City Assessor
TO: City of Centerville Councilmember’s and Residents
c/o Mr. Dallas Larson, City Administrator
FROM: Kenneth A. Tolzmann, SAMA #1939
Centerville City Assessor
DATE: April 17, 2013
RE: 2013 Pay 2014 Assessment Report
Introduction
I have prepared this 2013 Assessment Report for use by the City Council and Residents.
The Assessment Report includes general information about both the appeals and
assessment process, as well as specific information regarding this 2013 assessment.
Minnesota Statutes establish specific requirements for the assessment of property. The
law requires that all real property be valued at market value, which is defined as the usual
or most likely selling price as of January 2, 2013.
The estimated market values established through the 2013 assessment are based upon
actual real estate market trends of City of Centerville properties taking place from
October 1, 2011 through September 30, 2012. From these trends our mass appraisal
system is used to determine individual property values. Property owners who have
questions or concerns regarding the market value set for their property are asked to
contact me prior to this meeting. This allows me the opportunity to answer any questions
they might have. I have found that a large number of property owner concerns can be
resolved by discussion.
If I am unable to resolve a property owner’s concerns regarding their market value, the
appeal can be brought to this local Board of Appeal and Equalization.
The 2013 Assessment Summary
As previously mentioned, State Statutes require all real property within the City of
nd
Centerville to be valued at market value as of the January 2 assessment date. The 2013
assessment has met all assessment standards set by the State of Minnesota.
Statistically, based upon the 32 qualified sales within the City during this sales period,
and after value adjustments made accordingly by zone, the final result was an assessment
that qualifies as “excellent” in the eyes of the Minnesota Dept. of Revenue with a median
of 94.4 and a coefficient of dispersion of 5.6, and a Price Related Differential of 101.
Changes made to this 2013 assessment from the 2012 assessment were as follows:
All residential buildings were adjusted Countywide based on size/quality.
Adjustments to land were:
Zone 3 (northside average) no change
Zone 4 (acreage sites) – no change
Zone 5 (lakeshore) no changes
Zone 6 (southside avg) -5%
Zone 7 (above avg) -5%
Zone 8 (average townhomes) no change
Zone 9 (above avg townhomes) no change
With respect to commercial/industrial parcels, there were no changes made to the land or
building schedules.
In summary, we saw the overall estimated market value of the City drop by 2.8 % for this
2013 assessment vs. a 6% drop for last year. Preliminary indications are, that we have
seen the worst of the fall in real estate values here in Centerville. If the present trends
continue, there is a good possibility that any further reduction in tax base for pay 2014
would be minimal.
Conclusion
As your City Assessor, it is my priority to represent your community with utmost dignity
and respect, and to make every property owner feel as though they are being heard. It is
my hope that through explanation, and discussion, there can be a better understanding.
If there are any questions from members of the City Council or City Staff, or City
Residents, please do not hesitate to call me. I am available to City residents always
during normal business hours and by appointment on evenings and weekends.
In closing, I would like to take this opportunity to thank the City of Centerville for
allowing me the privilege of serving as your City Assessor. I can assure you that I take
the responsibilities of those duties most seriously.
If you or anyone has questions relating to property tax assessment, I would be most
pleased to discuss these issues with you. You can reach me at my office at (651) 464-
4862 or my cell at (612) 865-2149.
Sincerely,
Kenneth A. Tolzmann, SAMA#1939
Centerville City Assessor
City of Centerville
Board of Equalization Meeting
Centerville, Minnesota
Kenneth A. Tolzmann, SAMA
Centerville City Assessor
*An Open Book Meeting is scheduled for
May 1 from 1 to 7pm, and May 2 from
stnd
8am to 4:30pm at the Anoka Co. Govt.
Center to hear appeals to value.
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City of Centerville
Table of Contents
Assessment Calendar ................................................................................................................... 3
The 2013 Assessment ................................................................................................................... 4
Quintile........................................................................................................................................... 5
Reassessment ............................................................................................................................... 6
Market Value ................................................................................................................................. 6
Authority of the Local Board of Appeal and Equalization ............................................................... 7
Market Values .............................................................................................................................. 10
2012-2013 Market Value Comparison ......................................................................................... 11
Residential Appraisal System ...................................................................................................... 12
Sales Studies ............................................................................................................................... 12
Sales Statistics Defined ............................................................................................................... 13
Current Sales Study Statistics ..................................................................................................... 14
2013 Anoka County Ratio Study ................................................................................................. 14
Residential Tax Changes Examined ........................................................................................... 15
2012 Real Estate Tax Information ............................................................................................... 16
Appeals Procedure ...................................................................................................................... 17
Sample Market Value Notice ....................................................................................................... 19
Sample Pay 2012 Property Tax Statement ................................................................................. 20
..................................................................................................................................................... 23
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City of Centerville
2013 Assessment Calendar
2013 Market Values for Property Established
January 2
Final Day to Deliver Assessment Records to County
February 1
Final Day to File for an Exemption from Taxation
February 1
Final day to file for 1b with Commissioner of Revenue
March 1
2013 Valuation Notices Mailed
March 16
Local Board of Appeal and Equalization
April 13
Final Day to File a Tax Court Petition for 2011 Assessment
April 30
First Half Payable 2013 Taxes Due
May 15
Final Date for Manufactured homes assessed as personal
May 29
property to establish homestead
State Board of Equalization
May 31
County Board of Appeal and Equalization (6:00 PM)
June 17
2013 Assessment Finalized
July 1
Date by which taxable property becomes exempt
July 1
Final Day to File for 2012 Property Tax Refund
August 15
Final Day to Pay the First Half Manufactured Home Taxes
August 31
2013 Abstract to the Department of Revenue
September 1
Second Half Pay 2013 Taxes Due
October 15
Anticipated Day to mail Pay 2014 Proposed Tax Notices
November 15
Last Day to Establish Homestead for pay 2014
December 1
Final Day to File Homestead Application for pay 2014
December 15
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City of Centerville
The 2013 Assessment
The 2013 assessment should be a reflection of the 2012 market conditions. Sales of
property are constantly analyzed to chart the activity of the market place. The
Assessing staff does not create value; they only measure its movement.
Assessing property values equitably is part science, part judgment and part
communication skill. Training as an assessor cannot tell us how to find the "perfect"
value of a property, but it does help us consistently produce the same estimate of
value for identical properties. That after all, is the working definition of equalization.
As of January 2, 2013, there were 1,612 parcel/accounts in the City. That is
essentially the same as from 2012. This total includes:
1,461 residential parcels
96 non-taxable parcels
80 commercial and industrial parcels
2 apartment/nursing home/man. housing parcels
0 manufactured home accounts
1 personal property accounts
0 railroad parcels
8 agricultural parcels
0 utility parcels
Current state law mandates that all property must be re-assessed each year and
physically reviewed once every five years. We also inspect all properties with new
construction each year. During 2012 I reviewed nearly 328 existing properties..
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City of Centerville
For the 2013 Assessment, parcels located in Section 14 (north of Main St.) as well
as parcels in Section 15 (located east of Main St.) were reviewed by an on site
inspection.
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City of Centerville
Reassessment
State Statute reads: "All real property subject to taxation shall be listed and
reassessed every year with reference to its value on January 2nd preceding the
assessment." This has been done, and the owners of property in Centerville
have been notified of any value change. Minnesota Statute 273.11 reads: "All
property shall be valued at its market value." It further states that "In estimating
and determining such value, the Assessor shall not adopt a lower or different
standard of value because the same is to serve as a basis for taxation, nor shall
the assessor adopt as a criterion of value the price for which such property
would sell at auction or at a forced sale, or in the aggregate with all the property
in the town or district; but the assessor shall value each article or description of
property by itself, and at such sum or price as the assessor believes the same to
be fairly worth in money." The Statute says all property shall be valued at
market value, not may be valued at market value. This means that no factors
other than market factors should affect the Assessor's value and the subsequent
action by the Board of Equalization.
Market Value
Market value has been defined many different ways. One way used by many
appraisers is the following:
The most probable price that a property should bring in a competitive and open
market under all conditions requisite to a fair sale, the buyer and seller each
acting prudently and knowledgeably, and assuming the price is not affected by
any undue stimulus. Implicit in this definition is the consummation of a sale as
of a specified date and the passing of title from seller to buyer under conditions
whereby:
(1) buyer and seller are typically motivated:
(2) both parties are well informed or well advised, and acting in what they
consider their own best interests;
(3) a reasonable time is allowed for exposure in the open market;
(4) payment is made in terms of cash in U.S. dollars or in terms of financial
arrangements comparable thereto;
(5) the price represents the normal consideration for the property sold
unaffected by special or creative financing or sales concessions granted
by anyone associated with the sale.
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City of Centerville
Authority of the Local Board of Equalization
Assessments of property are made to provide the means for the measuring of
the relative share of each taxpayer in the meeting of the costs of local
government. It is the duty of the Assessor to assess all real and personal
property except that which is exempt or taxable under some special method of
taxation. If the burden of local government is to be fairly and justly shared
among the owners of all property of value, it is necessary that all taxable
property be listed on the tax rolls and that all assessments be made accurately.
Whenever any property that should be assessed is omitted from the tax rolls, an
unfair burden falls upon the owners of all property that has been assessed. If
any property is undervalued in relation to the other property on the assessment
record, the owners of the other property are called upon automatically to
assume part of the tax burden that should be borne by the undervalued
property. Fairness and justice in property taxation demands both completeness
and equality in assessment.
Minnesota Statutes Section 274.01 provides that the council of each city shall
be or appoint a Board of Appeal and Equalization. The charter of certain cities
provides for the establishment of a Board of Equalization. The provisions of
Section 274.01 and this regulation apply to all Boards of Appeal or Boards of
Equalization.
The 2003 Legislature enacted State Statute 274.014 which requires that there
be at least one member at each meeting of a Local Board of Appeal and
Equalization (beginning with the 2006 local boards) who has attended an
appeals and equalization course developed or approved by the Commissioner
of Revenue within the last four years. (The member must attend the course by
no later than January 1, 2006.) Mayor Mary Capra as well as Councilmembers
Ben Fehrenbacher and Jeff Paar, have met this requirement for the City of
Centerville.
Section 274.01 states the county assessor shall fix a date for each Board of
Appeal and Equalization to meet for the purpose of reviewing the assessment of
property in its respective town or city. The county assessor is required to serve
written notice to the clerk of each of such bodies on or before February 15th of
each year.
These meetings are required to be held between April 1st and May 31st; and the
clerk of the Board of Appeal and Equalization is required to give published and
posted notice at least ten days before the date set for the first meeting.
The Board of Appeal and Equalization of any city, unless a longer period is
approved by the Commissioner of Revenue, must complete its work and adjourn
within twenty days (20) from the time of convening specified in the notice of the
clerk. No action taken subsequent to such date shall be valid.
A request for additional time in order to complete the work of the Board of
Appeal and Equalization must be addressed to the Commissioner of Revenue in
writing. The Commissioner's approval is necessary to legalize any procedure
subsequent to the expiration of the twenty-day period. The Commissioner of
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City of Centerville
Revenue will not, however, extend the time for local Boards of Appeal and
Equalization to meet beyond the time when the County Board of Equalization
meets, which is the final two weeks of June.
The authority of the local Board extends over the individual assessments of real
and personal property. The Board does not have the power to increase or
decrease by percentage all of the assessments in the district of a given class of
property. Changes in aggregate assessments by classes are made by the
County Board of Equalization.
Although the Local Board of Appeal and Equalization has the authority to
increase or reduce individual assessments, the total of such adjustments must
not reduce the aggregate assessment made by the Assessor by more than one
percent of said aggregate assessment. If the total of such adjustments does
lower the aggregate assessment made by the Assessor by more than one
percent, none of the adjustments will be allowed. This limitation does not apply,
however, to the correction of clerical errors or to the removal of duplicate
assessments.
The Local Board of Appeal and Equalization does not have the authority in any
year to reopen former assessments on which taxes are due and payable. The
Board considers only the assessments that are in process in the current year.
Adjustment can be made only by the process of abatement or by legal action.
In reviewing the individual assessments, the Board may find instances of
undervaluation. Before the Board can raise the market value of property it must
notify the owner. The law does not prescribe any particular form of notice
except that the person whose property is to be increased in value must be
notified of the intent of the Board to make the increase. The Local Board of
Appeal and Equalization meetings assure a property owner an opportunity to
contest any other matter relating to the taxability of their property. The Board is
required to review the matter and make any corrections that it deems just.
When a Local Board of Appeal and Equalization convenes, it is necessary that a
majority of the members be in attendance in order that any valid action may be
taken. The local assessor is required by law to be present with his/her
assessment books and papers. He/she is required also to take part in the
proceedings but has no vote. In addition to the local assessor, the county
assessor or one of his/her assistants is required to attend. The Board should
proceed immediately to review the assessments of property. The Board should
ask the local assessor and county assessor to present any tables that have
been prepared, making comparisons of the current assessments in the district.
The county assessor is required to have maps and tables relating particularly to
land values for the guidance of Boards of Appeal and Equalization.
Comparisons should be presented of assessments of types of property with
previous years and with other assessment districts in the same county.
It is the primary duty of each Board of Appeal and Equalization to examine the
assessment record to see that all taxable property in the assessment district has
been properly placed upon the list and valued by the assessor. In case any
property, either real or personal, has been omitted; the Board has the duty of
making the assessment.
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City of Centerville
The complaints and objections of persons who feel aggrieved with any
assessments for the current year should be considered very carefully by the
Board. Such assessments must be reviewed in detail and the Board has the
authority to make corrections it deems to be just. The Board may recess from
day to day until all cases have been heard. If complaints are received after the
adjournment of the Board of Appeal and Equalization they must be handled on
the staff level; as a property owner cannot appear before a higher board unless
he or she has first appeared at the lower board levels.
Pursuant to Minnesota Statute 274.01: The Board may not make an individual
market value adjustment or classification change that would benefit the property
in cases where the owner or other person having control over the property will
not permit the assessor to inspect the property and the interior of any buildings
or structures.
A non-resident may file written objections to his/her assessment with the county
assessor prior to the meeting of the Board of Appeal and Equalization. Such
objections must be presented to the Board for consideration while it is in
session.
Before adjourning, the Board of Appeal and Equalization should cause the
record of the official proceedings to be prepared. The law requires that the
proceedings be listed on a separate form which is appended to the assessment
book. The assessments of omitted property must be listed in detail and all
assessments that have been increased or decreased should be shown as
prescribed in the form. After the proceedings have been completed, the record
should be signed and dated by the members of the Board of Appeal and
Equalization. It is the duty of the county assessor to enter changes by Boards of
Appeal and Equalization in the assessment book of each district.
The Local Board of Appeal and Equalization has the opportunity of making a
great contribution to the equality of all assessments of property in a district. No
other agency in the assessment process has the knowledge of the property
within a district that is possessed jointly by the individual members of a Board of
Appeal and Equalization. The County or State Board of Equalization cannot
give the detailed attention to individual assessments that is possible in the
session of the Local Board. The faithful performance of duty by the Local Board
of Appeal and Equalization will make a direct contribution to the attainment of
equality in meeting the costs of providing the essential services of local
government.
The 2013 assessment should be a reflection of the 2012 market conditions. Sales of
property are constantly analyzed to chart the activity of the market place.
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City of Centerville
Market Values
After thorough studies of the sales in the market place are conducted, we establish the
assessed value of all real property. During the 2012 study period, we recorded 72 sales,
of which we considered 32 to be "arms-length" sales. There were 23 bank/foreclosure
sales in Centerville during 2012.
In accordance with the results of these sales studies, downward adjustments were made to
all areas of the city with certain styles and grades of homes having larger decreases than
others. This will more properly reflect current market trends.
According to the Minneapolis Area Association of Realtors, the average home sales
price in Centerville rose 16.4% between 2011 and 2012. This is a dramatic
improvement from the 4.3% increase observed last year. This is a direct result of the
reduced impact of bank owned property in this area, as well as the demand for homes.
The 2013 assessment that is up for your review has a total unaudited assessed value of
$284,356,300. It reflects an approximate valuation decrease of 2.1% compared to the
2012 assessment of 290,509,100. This is an improvement from the 6% decline
observed last year.
Historical Changes in Taxable Market Value
2000-2009
(Total does not include utility, exempt or forfeit)
Commercial &
YearApartmentResidentialTotal% Chg
Industrial
2009
$751,600$323,922,600$23,429,800$348,104,000-10.3%
2008
$776,500$360,539,000$26,724,100$388,039,600
0.9%
2007
$762,400$350,726,300$31,861,800$383,350,5005.4%
2006
$748,100$338,067,900$25,063,100$363,879,100
13.1%
2005
$689,500$300,078,100$20,888,200$321,655,800
11.8%
2004
$638,900$268,075,500$19,047,800$287,762,20014.1%
2003
$578,200$232,902,300$16,972,700$250,453,200
13.4%
2002
$532,400$206,173,700$14,180,800$220,886,90026.5%
2001
$388,800$163,024,700$11,198,300$174,611,800
14.2%
2000
$378,500$141,621,500$10,949,500$152,949,5008.0%
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City of Centerville
2011-2012 Market Value Comparison
2013ASSESSMENT
PERCENT OF TOTAL MARKET VALUE
APARTMENTS
.2%
COMMERCIAL
3.7%
APARTMENTS
COMMERCIAL
INDUSTRIAL
RESIDENTIAL
RESIDENTIAL
96.1%
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City of Centerville
Residential Appraisal System
Per State Statute, each property must be physically inspected and individually
appraised once every five years. For this individual appraisal, or in the event of an
assessed value appeal, we use two standard appraisal methods to determine and verify
the estimated market value of our residential properties:
1. First, an appraiser inspects each property to verify data. If we are unable to view
the interior of a home on the first visit, a notice is left requesting a return telephone
call from the owner to schedule this inspection. Interior inspections are necessary
to confirm our data on the plans and specifications of new homes and to determine
depreciation factors in older homes.
2. To calculate the estimated market value from the property data we use a Computer
Assisted Mass Appraisal (CAMA) system
based on a reconstruction less depreciation
method of appraisal. The cost variables and
land schedules are developed through an
analysis of stratified sales within the city. This
method uses the "Principle of Substitution" and
calculates what a buyer would have to pay to
replace each home today less age dependent
depreciation.
3. A comparative market analysis is used to verify these estimates. The properties
used for these studies are those that most recently have sold and by computer
analysis, are most comparable to the subject property taking into consideration
construction quality, location, size, style, etc. The main point in doing a market
analysis is to make sure that you are comparing "apples with apples". This will
make the comparable properties "equivalent to" the subject property and establish a
probable sale price of the subject.
These three steps give us the information to verify our assessed value or to adjust it if necessary.
Sales Studies
According to State Law, it is the assessor's job to appraise all real property at market
value for property tax purposes. As a method of checks and balances, the
Department of Revenue uses statistics and ratios relating to assessed market value
and current sale prices to confirm that the law is upheld. Assessors use similar
statistics and sales ratios to identify market trends in developing market values.
12
City of Centerville
A sales ratio is obtained by comparing the assessor's market value to the adjusted sales price of
each property sold in an arms-length transaction within a fixed period. An "arms-length"
transaction is one that is generated after a property has had sufficient time on the open market,
between both an informed buyer and seller with no undue pressure on either party. The median
or mid-point ratios are calculated and stratified by property classification.
100%
The only perfect assessment would have a 100% ratio for every sale. This is of course, is
impossible. Because we are not able to predict major events that may cause significant
shifts in the market, the state allows a 15% margin of error.
The Department of Revenue adjusts the median ratio by the percentage of growth from the
previous year's abstract value of the same class of property within the same jurisdiction.
This adjusted median ratio must fall between 90% and 105%. Any deviation will warrant a
state mandated jurisdiction-wide adjustment of at least 5%. To avoid this increase, the
Anoka County Assessor requests a median sales ratio of 94.5%.
Countywide, we have the ability to stratify the ratios by style, age, quality of construction,
size, land zone and value. This assists us in appraising all of our properties closer to our
goal ratio.
Sales Statistics Defined
In addition to the median ratio, we have the ability to develop other statistics to test
the accuracy of the assessment. Some of these are used at the state and county
level also. The primary statistics used are:
Aggregate Ratio: This is the total market value of all sale properties divided by the
total sale prices. It, along with the mean ratio, gives an idea of our assessment
level. Within the city, we constantly try to achieve an aggregate and mean ratio
of 94% to 95% to give us a margin to account for a fluctuating market and still
maintain ratios within state mandated guidelines.
Mean Ratio: The mean is the average ratio. We use this ratio not only to watch our
assessment level, but also to analyze property values by development, type of
dwelling and value range. These studies enable us to track market trends in
neighborhoods, popular housing types and classes of property.
Coefficient of Dispersion (COD): The COD measures the accuracy of the assessment. It is
possible to have a median ratio of 93% with 300 sales, two ratios at 93%, 149 at 80%
and 149 at 103%. Although this is an excellent median ratio, there is obviously a great
inequality in the assessment. The COD indicates the spread of the ratios from the mean
or median ratio.
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City of Centerville
The goal of a good assessment is a COD of 10 to 20. A COD under 10 is considered
excellent and anything over 20 will mean an assessment review by the Department of
Revenue.
Price Related Differential (PRD): This statistic measures the equality between the
assessment of high and low valued property. A PRD over 100 indicates a regressive
assessment, or the lower valued properties are assessed at a greater degree than the
higher. A PRD of less than 100 indicates a progressive assessment or the opposite. A
perfect PRD of 100 means that both higher and lower valued properties are assessed
exactly equal.
Current Sales Study Statistics
The following statistics are based upon ratios calculated using 2011 pay 2012 market values
and October 2011 - September 2012 sales. These are the ratios that our office uses for
citywide equalization, checking assessment accuracy, and predicting trends in the market.
Statistic 2013
Median Ratio: 94.4
Aggregate Ratio: 94.8
Mean Ratio: 94.2
COD: 5.6
PRD: 101
2013 Anoka County Ratio Study
See Appendix for Countywide sales ration information.
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City of Centerville
Residential Tax Changes Examined
Although the Assessor’s Office is considered by many to be the primary reason for any property
tax changes, there are actually several elements that can contribute to this change, including,
but not limited to:
Changes in the approved levies of individual taxing jurisdictions.
Bond referendum approvals.
Tax rate changes approved by the State Legislature.
Changes to the homestead credit, educational credits, agricultural aid, special programs (including
“This Old House”, limitations on increases in value) approved by the State Legislature.
Changes in assessed market value.
Changes in the classification (use) of the property.
A combination of any of these factors can bring about a change in the annual property tax bill.
2013 Centerville Residential Ratio by Zone
Zone/Code Neighborhood Desc. #Sales Median Coefficient
CE01-1 AGRICULTURAL 0
CE01-2 DOWNTOWN CENTERVILLE 2 94.7 5.3
CE01-3 NORTHSIDE AVERGE 6 93.5 7.8
CE01-4 2.5 TP 10 ACRE RES 0
CE01-5 LAKESHORE 1 96.6 na
CE01-6 SOUTHSIDE AVERAGE 2 93.3 1.9
CE01-7 ABOVE AVERAGE RES 6 95.6 6.7
CE01-8 AVERAGE TOWNHOMES 4 97.5 7.2
CE01-9 ABOVE AVERAGE TOWNHOMES 1
ALL ZONES 32 94.4 5.6
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City of Centerville
2013 Real Estate Tax Information
The 2013 real estate tax bills were sent out around the middle of March. A brief review
.
of the tax procedure is provided
Discussion
The real estate tax is an ad valorem tax; that is, a tax levied based on the value of the
property. The calculation of the tax requires two variables, a tax capacity value and the
district tax capacity rate applicable to each individual property.
Tax Capacity
Tax capacity value is a percentage of the taxable market value of a property. State law
sets the percent. Determination of tax capacity values have historically changed over
the years although the payable 2009 are mostly unchanged from 2009. For the taxes
payable in 2011 the rates are as follows:
:
Tax capacity value for residential homestead property is determined as follows
Res. Homestead (1A) Taxable Market Value First $500,000 @ 1.00%
Taxable Market Value Over $500,000 @ 1.25%
Tax capacity value for rental residential property is determined as follows:
One unit (4BB1) Taxable Market Value First $500,000 @ 1.00%
Taxable Market Value Over $500,000 @ 1.25%
Two to three unit s (4B1) Taxable Market Value All @ 1.25%
Apts 4+ units (4A) Estimated Market Value All @ 1.25%
Low Inc. Rental Housing Estimated Market Value All @ .75%
Tax capacity value for commercial/industrial property is determined as follows:
Commercial/Industrial (3A) Estimated Market Value First $150,000 @ 1.50%
Over $150,000 @ 2.00%
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City of Centerville
Appeals Procedure
Each spring Anoka County sends out a property tax bill. Three factors that affect the tax bill are:
1. The amount your local governments (town, city, county, etc.) spend to provide services to
your community,
2. the taxable market value of your property, and
3. the classification of your property (how it is used).
The assessor determines the final two factors. You may appeal the value or classification of your
property.
Informal Appeal
•
Property owners are encouraged to call the appraiser or assessor whenever they have
questions or concerns about their market value, classification of the property, or the
assessment process.
•
Almost all questions can be answered during this informal appeal process.
•
When taxpayers call questioning their market value, every effort is made to make an
appointment to inspect properties that were not previously inspected.
•
If the data on the property is correct, the appraiser is able to show the property owner
other sales in the market that support the estimated market value.
•
If errors are found during the inspection, or other factors indicate a value reduction is
warranted, the appraiser can easily make the changes at this time.
Local Board of Equalization
•
The Local Board of Equalization includes the mayor and city council members.
•
The Board meets during April and early May.
•
Taxpayers can make their appeal in person or by letter.
•
The assessor is present to answer any questions and present evidence supporting their
value.
County Board of Appeal and Equalization
In order to appeal to the County Board of Appeal and Equalization, a property owner must first
appeal to the Local Board of Appeal and Equalization.
•
The County Board of Appeal and Equalization follows the Local Board of Appeal and
Equalization in the assessment appeals process.
•
Their role is to ensure equalization among individual assessment districts and classes of
property.
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City of Centerville
•
The board meets during the Final ten working days in June. In 2013 it will commence on
th
June 17 at 6:00 pm.
•
A taxpayer must first appeal to the local board before appealing to the county board.
Decisions of the County Board of Appeal and Equalization can be appealed to tax court.
Minnesota Tax Court
The Tax Court has statewide jurisdiction. Except for an appeal to the Supreme Court, the Tax
Court shall be the sole, exclusive and final authority for the hearing and determination of all
questions of law and fact arising under the tax laws of the state. There are two divisions of tax
court: the small claims division and the regular division.
The Small Claims Division of the Tax Court only hears appeals involving one of the following
situations:
The assessor’s estimated market value of the property is <$300,000
The entire parcel is classified as a residential homestead and the parcel contains no more
than one dwelling unit.
The entire property is classified as an agricultural homestead.
Appeals involving the denial of a current year application for homestead classification of the
property.
The proceedings of the small claims division are less formal and property owners often
represent themselves. There is no official record of the proceedings. Decisions made by the
small claims division are final and cannot be appealed further. Small claims decisions do not set
precedent.
The Regular Division of the Tax Court will hear all appeals, including those within the jurisdiction
of the small claims division. Decisions made here can be appealed to a higher court.
The principal office for the Tax Court is located in St. Paul. However, the Tax Court is a circuit
court and can hold hearings at any other place within the state so that taxpayers may appear
with as little inconvenience and expense to the taxpayer as possible. Appeals of property
located in Anoka County are heard at the Anoka County Courthouse, with trials scheduled to
begin on Thursdays. Three judges make up the Tax Court. Each may hear and decide cases
independently. However, a case may be tried before the entire court under certain
circumstances.
The petitioner must file in tax court on or before April 30 of the year in which the tax is payable.
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City of Centerville
Sample Notice
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City of Centerville
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City of Centerville
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