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Home My WebLink About2013-04-24 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING April 24, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of April 24, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Finance Director Mike Jeziorski I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #27937-27948) to the Consent Agenda. Motion by Council Member Love, seconded by Council Member Paar to approve the Set Agenda as presented with the above stated amendment. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1.April 10, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes April 24, 2013 Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the minutes of the April 10, 2013 City Council Meeting Minutes as presented. Council Member Love abstained. Motion passed. V. CONSENT AGENDA 1. City of Centerville April 11, 2013 through April 24, 2013 Claims (Check #27920- 27936) w/voided Check #47919 & (Check #27937-27948) 2. Centennial Police Department Claims through April 11, 2013 (Check #9403- 9427) 3. Centennial Fire District Claims through April 5, 2013 (Check #5749-5770) w/Check #5760 Voided 4. Encroachment Agreement ~ Fence, 7122 Brian Drive Motion by Council Member King, seconded by Council Member Love to approve the Consent Agenda as presented. All in favor. Motion passed unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1.Mr. Steve McDonald, Abdo, Eick & Meyers ~ Annual Audit Presentation, 2012 Mr. McDonald reviewed the management letter and audit with Council. Mr. McDonald stated that the Management Letter again this year was very positive. Mr. McDonald stated that Abdo, Eick & Meyers found that good internal control practices are utilized by Staff for day to day operations and no notable findings or issues were revealed. Mr. McDonald also stated that both Abdo, Eick & Meyers and the City have implemented new reporting standards, the City has met the State requirements for end of year balances, the City performed as well as comparative communities of similar size and budgets, and that the City has been trending well for the last three (3) years. Council expressed their gratitude for Staff’s diligent work throughout the year. 2. Mr. George Eilertson, Northland Securities Mr. Eilertson reviewed the proposed resolution providing for the issuance and setting sale of the $1,510,000 General Obligation Bond and the proposed Financial Advisor Agreement associated with the 2013 Street Improvement Project. Mr. Eilertson stated that it was anticipated that the sale of the bond would occur in approximately one month and that Staff has been diligent in structuring the bond factoring in existing bonds, levy amounts and maturity dates. Mr. Eilertson also stated that once bids have been received, he would appear before Council with a recommendation. Mr. Eilertson also stated that Page 2 of 5 City of Centerville Council Meeting Minutes April 24, 2013 with the City’s previous Standard & Poors rating of AA and with Mr. McDonald’s findings it is anticipated that the City will retain that rating. Mr. Eilertson felt that it was a favorable market with low interest rates. VII. OLD BUSINESS 1. 7261 Main Street Property Administrator Larson reported that he had entered into discussions with Home Detail, Inc., forwarded a summary outlining a draft agreement and is waiting for response. Once a response is received, it will be forward to Legal Counsel for review. VIII. NEW BUSINESS 1.2012 Annual Audit Motion by Council Member Paar, seconded by Council Member King to accept the 2012 Annual Audit as presented. All in favor. Motion passed unanimously. 2.Res. #13-014 – Providing for the Issuance & Sale of $1,510,000 G.O. Improvement Bonds, Series 2013A, (2013 Street Improvement Project) Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Res. #13-014 – Providing for the Issuance & Sale of $1,510,000 G.O. Improvement Bonds, Series 2013A (2013 Street Improvement Project) as presented. King opposed. Motion passed. 3.Financial Advisor Agreement (City/Northland Securities) Motion by Council Member Paar, seconded by Council Member Love to approve the Financial Advisor Agreement between the City of Centerville & Northland Securities as presented. King opposed. Motion passed. IX. ANNOUNCEMENTS/UPDATES Administrator Larson suggested a work session following Council’s next regularly scheduled meeting to discuss 2013 goals and the first draft of the 2014 budget. Council Member King reported that another settlement order may be forwarded to the FCC regarding Comcast fees. Page 3 of 5 City of Centerville Council Meeting Minutes April 24, 2013 Council Member Paar stated that a Fire Steering meeting was scheduled for Wednesday evening. Mayor Wilharber stated that their annual audit would be presented at that meeting. Council Member Love desired clarification on the proposed Joint Work Session with Parks & Recreation and Planning & Zoning and the scheduling of same. Consensus of Council was that Joint Work Sessions with Committees/Commissions should take place twice a year (June & October). Mayor Wilharber reported on the status of the meetings with Anoka County regarding the CSAH21/Centerville Road Project. He stated that staff and the County have met with Rice Creek Watershed District. Administrator Larson stated that RCWD have no major concerns with the project. Mayor Wilharber stated that the County has been in contact with several abutting property owners and addressed their issues. Engineer Statz stated that he and Staff will continue to speak with the County regarding storm sewer cost sharing and costs associated with the concrete or asphalt trail. Staff stated that any additional information would be forthcoming. X. 6:56 P.M. MEETING RECESSED FOR THE SCHEDULED WORK SESSION Mayor Wilharber convened the meeting to the scheduled Work Session at 6:56 p.m. with the Beard Group. (See Work Session Meeting Minutes.) XI. 7:35 P.M. RECONVENED COUNCIL MEETING TO CLOSED EXECUTIVE SESSION ~ Annual Performance Evaluation of City Administrator Dallas Larson Mayor Wilharber convened the meeting to the Closed Executive Session at 7:35 p.m. XII. ROLL CALL All Council Members were present along with Attorney Glaser, Engineer Statz and Administrator Larson. XIII. PERFORMACE EVALUATION The Council shared their individual evaluations of Dallas Larson. Larson was excused from the meeting while the Council discussed the matter. The meeting was reopened to the public at 8:15 p.m. Page 4 of 5 City of Centerville Council Meeting Minutes April 24, 2013 XIV. THE MEETING WAS REOPENED TO THE PUBLIC. Council Member Love summarized the findings of the Council regarding the annual performance of Dallas Larson during the closed session: Larson has met performance goals: a)Positive audit report, no negative audit opinions b)Expenditures within budget c)Higher fund balances d)Savings w/ legal & engineering e)High amount of respect from his peers Motion made by Council Member Love, second by Council Member Fehrenbacher to Grant Two Weeks Additional PTO for 2013 and Increase Compensation by 5%. All in favor. Motion passed unanimously. Motion made by Council Member Fehrenbacher, second by Council Member Paar to Adjourn the Regularly Schedule Meeting at 8:25 p.m. All in favor. Motion passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 5 of 5