HomeMy WebLinkAbout2013-06-12 CC Packet CITY OF CENTERVILLE COUNCIL & WORK SESSION MEETING
terviffe AGENDA
Wednesday, June 12, 2013
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items
requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You
will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of
profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to
complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARINGS
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. May 22, 2013 City Council Meeting Minutes (Pages 1 -6)
2. May 22, 2013 City Council Work Session Meeting Minutes (Page 7)
V. CONSENT AGENDA
1. City of Centerville May 23, 2013 through June 12, 2013 Claims (Check #27995- 28016)
(Check #27998 is a ACH Payment Not an Actual Check) (Pages 8 -9)
2. Centennial Lakes Police Department Claims through May 23, 2013 (Check #9459 -9483)
(Page 10)
3. Centennial Fire District Claims through May 17, 2013 (Check #5819 -5833) (Pages 11 -12)
4. Special Event Permit Application — Private Property — 7200 Mill Road (September 21,
2013) — Noise Past 10:00 p.m. (Wedding Reception) (Pages 13 -18)
5. Accept Resignation of Finance Director, Mr. Mike Jeziorski (Page 19)
6. Pay Request #1, Northdale Construction Co., Inc. — 2013 Street Improvement Project
($221,525.31) (Pages 20 -23)
7. Change Order #1, Northdale Construction Co., Inc. — 2013 Street Improvement Project
(12,545.39) (Pages 24 -25)
VI. AWARDS /PRESENTATIONS /APPEARANCES
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Planning & Zoning Commission Recommendations
a. Variance Request, Front Yard Setback, 7261 Main Street — Mr. Jeffrey Magdik
(Pages 26 -27)
b. Lot Split, Acquisition of a Portion of Property from 7230 LaValle Drive to 7242
LaValle Drive — Ms. Kathy LaValle (Page 28)
C. Conditional Use Permit, King Core & Metals, 7095 — 21 Avenue South — Mr. John
Haluptzok/Building Owner Mr. Craig Kozar (Pages 29 -31)
2. Off Sale Liquor & Tobacco Licensing, JMD Liquors, Inc./DBA Main Street Liquor Barrel,
1875 Main Street — New Owner, Mr. Joseph Dandah (Page 32)
3. Approval of 2013 Goals (Pages 33 -34)
4. Consider Authorizing Appraisals of Surplus Parcels
5. Laurie LaMotte Field Restoration Proposal — Goetz Property Maintenance & Landscaping
$3,647.62 (Pages 35 -36)
IX. ANNOUNCEMENTS/UPDATES
1. Administrator Larson
a. Joint Work Session w/P & Z and P & R, June 26, 2013 ?
X. CONVENE TO SCHEDULED WORK SESSION
WORK SESSION
I. CALL TO ORDER
1. Roll Call
II. DISCUSSION ITEMS
1. 2014 Budget
2. Streets
3. Centerville Road
4. Collaborative Study of Utilities
III. ADJOURNMENT
* *REMINDERS **
*REMINDERS **
CITY WIDE GARAGE SALE /RECYCLING /CLEAN UP DAY(S) — June 14 & 15, 2013 from 8:00 a.m. —
4:00 p.m. (Clean Up Day, June 15, 2013 @ LaMotte Park — Shredding 8 — Noon (5 Bankers Boxes Free
w /Add'1 Fee); Waste Management 8 -4:00 p.m./Rubbish (Fee) /Appliances (Fee) /Electronics (5 Free); Mr.
Michael Recycles Bicycles (Free)
City Council Meeting — June 26, 2013, 6:30 p.m. Council Chambers
Planning & Zoning Commission Meeting — July 2, 2013, 6:30 p.m. Council Chambers — Variance Request, 7247 Main
Street
Parks & Recreation Committee Meeting — July 3, 2013, 6:30 p.m. Council Chambers
City Council Meeting — July 10, 2013, 6:30 p.m. Council Chambers
*PARK USAGE*
Centennial Soccer Club - Acorn Creek Park, April 1 - July 26, 2013, 5:30 - Sunset & August 1 - October 30, 2013, 5:00
p.m. to Sunset (Field 1)
Centennial Soccer Club - Laurie LaMotte Memorial Park, April 1 - July 26, 2013, 5:30 - Sunset & August 1 - October
30, 2013, 5:00 to Sunset (Field 1, 2 & 11)
Centennial Little League - Laurie LaMotte Memorial Park (All Fields) April - August
Submitted Schedules - MB = Minor Baseball & CP 7 -8 = Coach Pitch 7 -8 (All Games Start at 6:30 p.m.) - Should be
Fields 3, 4 & 5 on Application
6/4 Fields 2 & 3MB 6/5 Fields 2 & 3 CP
6/6 Fields 1, 2 & 3 MB 6/10 Fields 1, 2 & 3 CP
6/11 Fields 2 & 3 MB 6/12 Fields 1, 2 & 3 CP
6/13 Fields 2 & 3 MB 6/17 Fields 1, 2 & 3 CP
6/18 Fields 1 & 2 MB 6/19 Fields 2 & 3 CP
6/20 Fields 1, 2 & 3 MB
Annual Cub Scout Rocket Launch, June 8. 2013, 8:00 a.m. - 1:00 p.m., Laurie LaMotte Memorial Park: (Alternate June
30, 2013)
Graduation Open House - Hidden Spring Park, June 29, 2013, 9:30 - 2:30 p.m.
Centennial Youth Football League (Flag Football), Laurie LaMotte Memorial Park, August 12 - September 20, 2013,
5:15 - 7:45 p.m. (Baseball Outfields for Fields 3, 4 & 5)
Music in the Park: All bands take place in Hidden Spring Park - June 11, 6:30 p.m. - Dirty Shorts (Brass Band); June 18,
6:30 p.m. - Culvers Jam (Blue Grass /Country); June 25, 6:30 p.m. - Maple Street Ramblers (Dixieland); July 2,
6:30 p.m. - Until Then (Acoustic Pop /Rock/Alt. Country), July 9, 6:30 p.m. - 7 Cats Swing (Swing); July 16,
6:30 p.m. - Mean Gene & The Woodticks (Folk, Rock & Blues); July 23, 6:30 p.m. - Porch Pickers (Blue
Grass /Country); July 26, 6:30 p.m. - The JAM (Open Mic /Band); and July 30, 6:30 p.m. - BBB Combo (Swing)
Bald Eagle Waterski Shows - June, July & August, 7:00 p.m. L Trailside Park
Night to Unite - August 6, 2013
Festival of the Lakes - July 26 -28, 2013
Friday, July 26, 2013
6 -7:00 p.m. - All Star Softball
6 -9:00 p.m. - Kickball Tournament
6:30 - Midnight - Live Music /The JAM
Dusk - Fireworks
Saturday, July 27, 2013
8 a.m. - 5K & 8K Walk/Run - Hidden Spring Park (Registration forms on -line)
9 a.m. - Kids Free 1/ Mile - LaMotte Park (Registration forms on -line)
9 -8:00 p.m. - Softball Tournament
9 -4:00 p.m. - Kickball Tournament
11:00 a.m. - Parade Along Main Street
Noon - 8:00 p.m. - Inflatables - Kids
3:00 p.m. - Free Yoga in the Park
8- Midnight - "Ware Road Band" (21+ w /$5 Cover Charge)
Sunday, July 28, 2013
9 -5:00 p.m. - Softball Tournament
3:00 p.m. - Raffle Drawing
Food and Beverages will be serviced 6 -11:30 p.m. Friday, 9 -11:30 p.m. Saturday & 9 -5:00 p.m. Sunday
CITY OF CENTERVILLE
CITY COUNCIL MEETING
May 22, 2013
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting of May 22, 2013, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King
Council Member D. Love
Council Member Jeff Paar
ABSENT: None
STAFF: City Administrator Dallas Larson
City Engineer Mark Statz
Legal Counsel Kurt Glaser
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PUBLIC HEARING(S)
III. APPROVAL OF AGENDA
Mayor Wilharber added Centerville Claims (Check #27989 - 27994), Massage Therapist
License & Massage Establishment Lines — Ms. Krista Balmer Operating Within Schlavin
Chiropractic and replacement pages for the Issuance & Pledging for Security associated
with the Proposed Sale of $1,485,000 G.O. Improvement Bonds, Series 2013A.
Motion by Council Member Paar, seconded by Council Member Love to approve
the Set Agenda as presented with the above stated amendments All in favor.
Motion passed unanimously.
IV. APPROVAL OF MINUTES
1. May 8, 2013 City Council Meeting Minutes
The Mayor provided Council Members with an opportunity to review draft meeting
minutes.
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City of Centerville
Council Meeting Minutes
May 22, 2013
Motion b_y Council Member King, seconded by Council Member Fehrenbacher to
approve the minutes of the May 8, 2013 City Council Meeting, as presented All in
favor. Motion passed unanimously.
2. May 8, 2013 City Council Work Session Meeting Minutes
The Mayor provided Council Members with an opportunity to review the draft work
session minutes.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
approve the minutes of the May 8, 2013 City Council Work Session Meeting, as
presented. All in favor. Motion passed unanimously.
V. CONSENT AGENDA
1. City of Centerville May 9, 2013 through May 22, 2013 Claims (Check #27966-
27988) w/Voided Check #27970 & Check #27989 -27994
2. Centennial Police Department Claims through May 9, 2013 (Check #9440 -9458)
w/Voided Check #9399
3. Centennial Fire District Claims through May 6, 2013 (Check #5794 -5810)
4. 2013 St. Genevieve Annual Chicken Dinner — Community Parish Center, 6995
Centerville Road — Special Event Permit Application — Private Property,
Temporary Liquor License (10:00 a.m. — 8:00 p.m.) /with serving of food, Raffle,
Paddlewheel(s) & Pull -tabs) — Sunday, August 18, 2013
5. Massage Therapist License & Massage Establishment License — Ms. Krista
Balmer Operating Within Schlavin Chiropractic
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
approve the Consent Agenda as presented All in favor. Motion passed
unanimously.
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. Mr. George Eilertson, Northland Securities
a. Review Bond Rating & Bids for Improvement Bonds
Mr. Eilertson reported that Northland Securities received bids today from three (3)
bidders, (Raymond James & Assoc., Inc., Robert W. Baird & Company, Inc. & BOSC,
Inc.. Mr. Eilertson stated that the City received a double A rating from Standard & Poors
and he felt that this assisted in receiving the good bids and low interest rate of 2.4 %. Mr.
Eilertson also stated that the City's location, reserve amounts and per capita debt were all
Page 2 of 6
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City of Centerville
Council Meeting Minutes
May 22, 2013
key factors in their determination. Council Member King questioned Standard & Poors'
rating of the City as being Moderately High regarding debt as a percent of market value.
Mr. Eilertson stated that even though Standard & Poor's gave this ranking he would give
it a ranking of moderate debt and comparative to other cities of similar size. Discussion
ensued regarding the use of Standard & Poors versus Moody's, other cities' ratings and
firms used for obtaining them, no need for future borrowing due to the street maintenance
budgeting, and Council Member King's request for more information related to S & P's
rating of Moderately High. Mr. Eilertson stated that he would contact S & P regarding
Council Member King's questions and forward that information to Administrator Larson.
Mr. Eilertson explained to Council that bidders pay a premium for higher interest rates
and Raymond James & Associates, Inc. bid the bond purchase with a $30,000 premium
that would be paid to the City to offset the total bond issuance. This would bring the total
amount of the bond to $1,485,000. Mr. Eilertson stated that ultimately the City would be
paying a higher interest rate but paying less over the period of the bond. Mr. Eilerston
reported that the City would receive the bond proceeds by June 13, 2013 and the City
could commence paying expenditures associated with the 2013 Street Improvement
Project.
VII. OLD BUSINESS
1. None.
VIII. NEW BUSINESS
1. Standard & Poor's — Double A Rating of the City of Centerville
Previously covered.
2. Res. #13 -OXX — Accepting Proposal on the Sale of $1,510,000 G.O. Improvement
Bonds, Series 2013A, Providing for Their Issuance & Pledging for the Security
As previously stated by Mr. Eilertson the Improvement Bond would be in the amount of
$1,485,000.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to
adopt Res. #13 -015 — Accepting Proposal on the Sale of $1,485,000 G.O.
Improvement Bonds, Series 2013A, Providing for Their Issuance & Pledging for the
Security. Council Member King Opposed. Motion passed.
3. Mound Trail Property Owner Requests
Page 3 of 6
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City of Centerville
Council Meeting Minutes
May 22, 2013
Administrator Larson reported that an informal meeting was held with Mound Trail
residents and approximately twelve (12) were present. Administrator Larson reminded
Council that in 2005 the City installed a watermain to serve most of Mound Trail, upon a
resident's request for services. Administrator Larson also stated that with the request and
financial assistance from Anoka County to extend the existing main to 1261 Mound Trail
due to the well being too close to the County's sanitary sewer line and the contractor's
willingness to connect additional residents at the same time, the City forwarded
correspondence to residents regarding their respective sunset dates for connection (2017
or 2021). Administrator Larson stated that several residents requested that the Council
consider extending the assessment period to 25 years rather than 15 due to their situation
with lengthy setbacks from the roadway which increases their assessments in some
situations in excess of $13,000. Residents also suggested increasing the allowable well
repair costs from $500 to $1,500 before triggering mandatory connection per existing
City Code and allowing pre - payment of connection fees prior to connection.
Discussion ensued regarding current costs for well repairs, fees set by Council for future
connection, potential for mandatory capping of all private wells by other governmental
entities, tracking of pre - payments and City knowledge of well repairs that exceed the
Code requirements.
Motion by Council Member King, seconded by Council Member Paar to amend
City Code, Chapter 51, Section 51.08 (B) to increase the costs allowed for repair to
existing wells to $1,500, rather than $500.
Discussion ensued regarding a resident's repair of an existing well exceeding the repair
cost limit and not knowing the Code requirements, setting a current day cost repair level,
retaining existing wells for watering lawns and entities responsible for regulation of
them.
The Mayor called for a vote on the motion. Voting in favor was Council Member
King. Voting against: Wilharber, Fehrenbacher, Love and Paar opposed Motion
failed.
Motion by Council Member Love, seconded by Council Member Paar to amend
City Code, Chapter 51, Section 51.08 (B) to increase the allowed costs of repair to
existing wells to $1,000 rather than $500. Council Member King opposed Motion
carried.
Administrator Larson reviewed his recommendation for Council consideration regarding
providing two (2) options for length of assessments would only apply to those connecting
to municipal water service and not for the street assessments.
Page 4 of 6
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City of Centerville
Council Meeting Minutes
May 22, 2013
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
approve two (2) options for length of assessments associated with water connections;
15 years at 4% interest or 25 years at 5.25% interest for those water service line
assessments that exceed an amount of $12,000. All in favor. Motion passed
unanimously.
IX. ANNOUNCEMENTS/UPDATES
Administrator Larson reported that the State Legislature have adjourned for the year and
noted that several bills had been passed: allowing cities to again receive Local
Government Aid (LGA) with the City receiving ±$50,000 and local city government's
ability to be tax exempt upon purchasing certain items; however, excise tax on vehicles
would not be exempt. Administrator Larson stated that these bills would take effect in
January of 2014.
Administrator Larson suggested that Council consider receiving appraisal for their
surplus land in anticipation for placing on the market for sale.
Administrator Larson stated that Council had scheduled a Work Session following their
next regularly scheduled meeting to discuss the 2014 budget, streets, LGA and levy
limits.
Attorney Glaser reported that recently WCCO television aired a segment on the Ticket
Education Program that the cities operate, and that the League of MN cities authored bills
to retain the funds earned from the program locally rather than forward them to the State
of Minnesota. Attorney Glaser stated that there is a potential that the State of Minnesota
could gain these funds going forward but not retro- actively.
Council Member King reported that letters are being forwarded to the Federal
Communications Commission (FCC) regarding Comcast's Basic Rate Package and that
North Metro Telecommunications Commission will keep the Council abreast of their
actions regarding this item.
Council Member Fehrenbacher stated that at a recent Police Governing Board Meeting
they discussed their annual audit and will be discussing methodology for calculating
cities' share of financing the department.
Mayor Wilharber reported that at a recent Fire Steering Committee meeting they
determined that they would provide inspections for multi - family and rental residences.
Mayor Wilharber stated that following a 10 minute break, Council would be holding a
Work Session.
Page 5 of 6
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City of Centerville
Council Meeting Minutes
May 22, 2013
X. ADJOURNMENT
The motion made by Council member Fehrenbacher, seconded by Council Member
King to adiourn the regularly scheduled meeting of May 22, 2013 at 7.25 p.m.
Motion Passed unanimously.
Transcribed by City Staff Teresa Bender, City Clerk
Page 6 of 6
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DRAFT DRAFT DRAFT
City Council 2013 -05 -22 7:30 p.m.
Minutes of Work Session
Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love,
and Ben Fehrenbacher.
The purpose of the work session was to consider goals for 2013 Goals.
The council reviewed the list of possible goals that came as a result of the joint meeting
with Park and Rec and P &Z on February 13, 2013. The consensus was that goals should
focus on a few that are measurable and possible. The council discussed the tax rate and
the continuing perception by residents that Centerville has high taxes. The possibility of
reducing the tax rate to the level of the neighboring communities may not be attainable in
the short term, given the City's focus on street maintenance without special assessments,
but progress might be made in that direction by continuing to work on collaboration with
neighboring communities and working on building the tax base. The goal of improving
the commercial and industrial tax base was identified as the first goal.
The Council at its last work session, reviewed a list of city property that might be
designated as surplus. The council discussed the question of whether the property should
be appraised before placing it up for sale, or whether the city should just hire a realtor and
let them tell the city what the market price should be for each parcel. Appraiser
proposals will be brought to Council for consideration.
Council discussed collaboration efforts and successes that have been attained. The City's
participation in Centennial Lakes Police Department and Centennial Fire District were
examples of major collaboration that has been successful. Other ideas to be explored in
the future are the possible joint operation of utilities and further working together in the
area of public works. Council discussed the costs of police and fire services and that it
may be necessary to rethink the level of service in order to manage the costs of these
services. Consensus was that further collaboration should be the third goal.
The consensus was for the following goals for 2013:
1. Commercial/Industrial Development.
2. Sale of surplus city property.
3. Collaboration with neighboring communities.
The meeting was adjourned at approximately 9:10 p.m.
Dallas Larson, Administrator
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CITY OF CENTERVILLE 06/06/13 12:10 PM
Check Detail - June 12, 2013 Page 1
Check
Date Check # Vender Name Comments Amount
6/3/2013 000443E REV - TRAK - MERIDIAN BANK REV TRAK FEES
Check Nbr 000443 REV - TRAK - MERIDIAN BANK $64.86
6/6/2013 000448E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 12
Check Nbr 000448 MINNESOTA DEPT OF REVENUE $1,203.15
6/6/2013 000449E IRS /EFTPS FED W/H -PAY PERIOD 12 $2,795.79
6/6/2013 000449E IRS /EFTPS FICA W/H - PAY PERIOD 12 $3,932.8 6
Check Nbr 000449 IRS /EFTPS $6,728.65
6/6/2013 000450E WELLS FARGO H.S.A. W/H - PAY PERIOD 12
Check Nbr 000450 WELLS FARGO $1,464.59
6/6/2013 000451E PERA PERA W/H - PAY PERIOD 12
Check Nbr 000451 PERA_ $2,849.75
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE SOUND DAMPER $326.88
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE VEHICLE REPAIRS $490.80
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE FUEL FOR BOBCAT $37.00
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE SHOP SUPPLIES $138.26
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE PARK SUPPLIES $2.13
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE 2 FLAGS $147.26
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE FUEL $1,259.07
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE MAGNETIC LOCATOR $495.45
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE FUSES FOR SIREN & BATTERIES $544.49
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE SUPPLIES $687.82
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE ENDICA - POSTAGE $9.95
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE SHOP SUPPLIES $580.11
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE ENVELOPES W /POSTAGE $533.60
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE OFFICES SUPPLIES $16.37
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE D.LARSON - PURCHASE - ALSO REIMBURSED BY D LARSON $49.00
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE 2 FLAGS $147.26
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE FUEL $253.63
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE SAFETY BOOTS - D. SCHMITZ $144.95
6/5/2013 000452E MASTERCARD -CITY OF CENTERVILLE OFFICE SUPPLIES $99.85
heck Nbr 000452 MASTERCARD -CITY OF CENTERVILLE $5,963.88
6/5/2013 000453E REV - TRAK - MERIDIAN BANK MAY 2013 REV -TRACK FEE
heck Nbr 000453 REV - TRAK - MERIDIAN BANK $54.69
5/23/2013 027995 XCEL ENERGY 1682 MAIN STREET - SERV THRU 5 -6 -13
:heck Nbr 027995 XCEL ENERGY $43.62
5/2/2013 027998 CENTRAL BANK FEE FOR NSF CHECK - ON 5 -2 -13
heck Nbr 027998 CENTRAL BANK $4.00
6/12/2013 027999 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES - JUNE 2013
heck Nbr 027999 CENTENNIAL LAKES POLICE DEPT $56,374.25
6/12/2013 028000 CENTER POINT ENERGY MINNEGASCO 1880 MAIN ST - SERV THRU 5 -23 -13 $112.02
6/12/2013 028000 CENTER POINT ENERGY MINNEGASCO 1785 PELTIER LAKE DR - SERV THRU 5 -23 -13 $14.96
6/12/2013 028000 CENTER POINT ENERGY MINNEGASCO 6970 LAMOTTE DR - SERV THRU 5 -23 -13 $20.66
6/12/2013 028000 CENTER POINT ENERGY MINNEGASCO 1737 MAIN ST - SERV THRU 5 -23 -13 $64.71
6/12/2013 028000 CENTER POINT ENERGY MINNEGASCO 7087 - 20TH AVE S - SERV THRU 5 -23 -13 $12.85
6/12/2013 028000 CENTER POINT ENERGY MINNEGASCO 2085 W CEDAR ST - SERV THRU 5 -23 -13 $201.3 4
;heck Nbr 028000 CENTER POINT ENERGY MINNEGASCO $426.54
6/12/2013 028001 CITY OF CIRCLE PINES JUNE 2013 POLICE BLDG PYMT $5,000.00
6/12/2013 028001 CITY OF CIRCLE PINES JUNE 2013 POLICE BLDG PYMT $521.4 6
;heck Nbr 028001 CITY OF CIRCLE PINES $5,521.46
6/12/2013 028002 CONNEXUS ENERGY 7087 20TH AVE N - SERV THRU 5 -16 -13 $134.79
6/12/2013 028002 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 5 -16 -13 $368.10
6/12/2013 028002 CONNEXUS ENERGY 6800 20TH - RADIO FOR SCADA - SERV THRU 5 -21 -13 $8.08
6/12/2013 028002 CONNEXUS ENERGY 6900 -20TH AVE LIFT STAT - SERV THRU 5 -16 -13 $62.99
6/12/2013 028002 CONNEXUS ENERGY 6800 20TH - RADIO FOR SCADA - SERV THRU 5 -21 -13 $8.08
6/12/2013 028002 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219699 - SERV THRU 5 -28 -13 $114.16
6/12/2013 028002 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219678 - SERV THRU 5 -28 -13 $117.26
6/12/2013 028002 CONNEXUS ENERGY 7100 -20TH AVE N - TRAFSG - SERV THRU 5 -22 -13 $38.78
jr 028002 CONNEXUS ENERGY $852.24
8
CITY OF CENTERVILLE 06/06/13 12:10 PM
Check Detail — June 12, 2013 Page 2
Check
Date Check # Vender Name Comments Amount
6/12/2013 028003 EMBEDDED SYSTEMS INC 6 MONTHS SIREN MAINT. FEE
Check Nbr 028003 EMBEDDED SYSTEMS INC $502.08
6/12/2013 028004 GOPHER STATE ONE CALL INC SERV THRU APRIL 2013 $41.33
6/12/2013 028004 GOPHER STATE ONE CALL INC MAY 2013 SERVICES $71.10
6/12/2013 028004 GOPHER STATE ONE CALL INC MAY 2013 SERVICES $71.10
6/12/2013 028004 GOPHER STATE ONE CALL INC SERV THRU APRIL 2013 $41.32
Check Nbr 028004 GOPHER STATE ONE CALL INC $224.85
6/12/2013 028005 JEZIORSKI, MIKE MILEAGE REIMBURSEMENT - ABDO EICK MEYER - HEALTH
Check Nbr 028005 JEZIORSKI. MIKE $42.93
6/12/2013 028006 KENNETH A. TOLZMANN, SAMA 2ND QUTR BILLING - PROPERTY TAX ASSESSMENT
Check Nbr 028006 KENNETH A. TOLZMANN. SAMA $3,915.62
6/12/2013 028007 MN DEPARTMENT OF HEALTH WATER TEST FEE
Check Nbr 028007 MN DEPARTMENT OF HEALTH $1,755.00
6/12/2013 028008 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 12
Check Nbr 028008 NATIONWIDE RETIREMENT SOLUTION $
6/12/2013 028009 OLSON SEWER SERVICE, INC. 2013 T BOLT REPLACEMENT
heck Nbr 028009 OLSON SEWER SERVICE. INC. $50,899.21
6/12/2013 028010 PALZER, PAUL FEMA FIRM MEETING - MILEAGE REIMBURSEMENT
heck Nbr 028010 PALZER. PAUL $25.42
6/12/2013 028011 PORTA -POT TOILET RENTALS
heck Nbr 028011 PORTA -POT $112.27
6/12/2013 028012 PRESS PUBLICATIONS JUNE 4 PUBLIC HEARING $32.80
6/12/2013 028012 PRESS PUBLICATIONS 2012 ANNUAL DISCLOSURE $65.60
6/12/2013 028012 PRESS PUBLICATIONS ORD 64 $41.00
6/12/2013 028012 PRESS PUBLICATIONS ORD 63 $41.00
6/12/2013 028012 PRESS PUBLICATIONS NOTICE OF PUBLIC HEARING $32.8 0
1br 028012 PRESS PUBLICATIONS $213.20
6/12/2013 028013 REHBEINS BLACK DIRT PULVERIZED BLACK DIRT $32.14
6/12/2013 028013 REHBEINS BLACK DIRT PULVERIZED BLACK DIRT $32.14
6/12/2013 028013 REHBEINS BLACK DIRT PULVERIZED BLACK DIRT $32.1 4
heck Nbr 028013 REHBEINS BLACK DIRT $96.42
6/12/2013 028014 STANDARD & POORS FINANCIAL SER GEN. OBLIG. IMPROV. BONDS SERIES 2013A
:heck Nbr 028014 STANDARD & POORS FINANCIAL SER .$8,200.00
6/12/2013 028015 STANTEC CONSULTING SERVICES IN GENERAL - SERV THRU 5 -3 -13 $412.20
6/12/2013 028015 STANTEC CONSULTING SERVICES IN 2013 STREET RECONSTRUCTION - SERV THRU 5 -3 -13 $7,700.54
6/12/2013 028015 STANTEC CONSULTING SERVICES IN CSAH 21 RECONSTRUCTION $948.67
6/12/2013 028015 STANTEC CONSULTING SERVICES IN WATER MAIN EXTENSION ON MOUND TRAIL $1,248.75
:heck Nbr 028015 STANTEC CONSULTING SERVICES IN $10,310.16
6/12/2013 028016 CENTENNIAL FIRE DISTRICT 2013 2nd QUARTER PAYMENT
:heck Nbr 028016 CENTENNIAL FIRE DISTRICT $30,857.75
$189,105.52
Jote: Check 27998 is not an actual check. This check should have been listed as an ach payment.
9
CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1
Check Issue Dates: 5/10/2013 - 5/23/2013 May 23, 2013 01:32PM
Zeport Criteria:
Report type: Summary
GL Check Ck No Description Check
Period Issue Date Payee Amount
05/13 05/23/2013 9459 ANOKA COUNTY APRIL INTERNET ACCESS 690.48
05/13 05/23/2013 9460 ANOKA COUNTY 2013 CENTRAL RECORDS YEARLY EX 4,838.00
05/13 05/23/2013 9461 ARROWWOOD RESORT CONFERENCE LODGING 246.90
05/13 05/23/2013 9462 ASPEN MILLS, INC UNFORMS 343.55
05/13 05/23/2013 9463 CONNEXUS ENERGY ELECTRIC 2,115.92
05/13 05/23/2013 9464 DELL MARKETING L.P. MONITOR 877
05/13 05/23/2013 9465 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 959.49
05/13 05/23/2013 9466 ENVENTIS TELECOM, INC PHONES & LONG DISTANCE 402.53
05/13 05/23/2013 9467 FOREMOST PROMOTIONS, INC CRIME PREVENTION SUPPLIES 163.10
05/13 05/23/2013 9468 GRAFIX SHOPPE, INC VEHICLE GRAPHICS 203.44
05/13 05/23/2013 9469 HEALTH PARTNERS JUNE HEALTH INS 9,027.40
05/13 05/23/2013 9470 HENNEPIN TECHNICAL COLLEGE TRAINING ML 85.00
05/13 05/23/2013 9471 J.N.JOHNSON FIRE & SAFETY, INC FIRE EXTINGUISHER MTC 157.50
05/13 05/23/2013 9472 KNOWLAN'S SUPER MARKETS CLEANING SUPPLY 14.43
05/13 05/23/2013 9473 MCPA 2013 MCPA MEMBERSHIP JW 60.00
05/13 05/23/2013 9474 MALLOY,MONTAGUE,KARNOWSKI, FINAL BILLING 2012 AUDIT 5,120.00
05/13 05/23/2013 9475 NARTEC, INC INV SUPPLY 160.80
05/13 05/23/2013 9476 NATL TACTICAL OFFICERS ASSOC TRAINING 3 OFFICERS 1,602.00
05/13 05/23/2013 9477 NEXTEL COMMUNICATIONS CELL PHONE SERVICE 472.03
05/13 05/23/2013 9478 NEAL A. NOREN BLDG MTC HOURS 225.00
05/13 05/23/2013 9479 POST BOARD PEACE LIC RENEWAL SW 90.00
05/13 05/23/2013 9480 POSTNET POSTAGE 28.14
05/13 05/23/2013 9481 PURCHASE POWER POSTAGE 207
05/13 05/23/2013 9482 PROPAC, INC CERT EXPENSE 26.07
05/13 05/23/2013 9483 QUILL CORPORATION PRINTER INK/CLIPS 141.69
Grand Totals: 28,258.74
M = Manual Check, V = Void Check
10
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 5/7/2013 - 5/17/2013 May 20, 2013 11:12AM
Zeport Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
05/13 05/17/2013 5819 10750 ANOKA CO CENTRAL COMMUN 800 MHZ RADIO REMOTE SPEA 345.50
05/13 05/17/2013 5820 30480 CENTENNIAL UTILITIES APRIL UTILITIES 268.08
05/13 05/17/2013 5821 31008 COMCAST INTERNET STATION 1 203.00
05/13 05/17/2013 5822 60050 FISDAP EMT TEST 420.00
05/13 05/17/2013 5823 70578 GRAINGER VEH MTC PARTS 139.99
05/13 05/17/2013 5824 120450 CITY OF LINO LAKES APRIL REIMB -FUEL 29,462.50
05/13 05/17/2013 5825 130205 MMKR, INC FINAL 2012 AUDIT BILLING 5,415.00
05/13 05/17/2013 5826 140075 NSRMAA 2012 ANNUAL DUES 150.00
05/13 05/17/2013 5827 160050 PAETEC PHONES STATION 2 156.98
05/13 05/17/2013 5828 160130 PERFORMANCE PLUS LLC FEMA- PREPLACEMENT MED T 1,225.00
05/13 05/17/2013 5829 160493 PREMIUM WATERS, INC BOTTLED H2O 57.03
05/13 05/17/2013 5830 180600 CITY OF ROSEVILLE MAY PHONE 1,719.50
05/13 05/17/2013 5831 220200 VERIZON WIRELESS CELL PHONES 105.52
05/13 05/17/2013 5832 220250 VIKING TROPHIES, INC PLAQUES 168.33
05/13 05/17/2013 5833 240100 XCEL ENERGY ELECTRIC STATION 2 478.54
Grand Totals: 40,314.97
M = Manual Check, V = Void Check
11
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 5/20/2013 - 5/20/2013 May 20, 2013 11:22AM
leport Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
05/13 05/20/2013 2013004 210300 US BANK DP -VISA BACKGROUND CKS 1,893.62
Grand Totals: 1,893.62
M = Manual Check, V = Void Check
12
e
' I � ✓ Centerville
Special Event Permit Application — on Private Property
1. TITLE, PURPOSE, AND BRIEF DESCRIPTION OF EVENT: Wedding Reception -
Request for noise to extend to 11:00 p.m. rather than City Code 10:00 p.m.
New Application: x Renewal of or Change in Application:
Has this event been held in the past? Yes 7 No If so, when?
CONTACT PERSON: Erin Eckert
TELEPHONE: 651- 285 -7975 OR EMAIL:
2. IDENTIFYING INFORMATION:
Attach a written communication from the organization(s) in whose name the event will be advertised which
authorizes you, the applicant, to apply for this special event permit on its /their behalf.
Applicant's Name: Erin Eckert Title:
Address: 7200 Mill Road
Mailing Address:
Affiliation:
Day Phone: See Above Evening Phone:
Emergency Phone:
3. EVENT PRINCIPALS:
Following, please list the names, addresses and telephone numbers of all the principals involved in any of the
proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial
sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the
event is being advertised, and all others administratively, financially and organizationally involved as principals in
the production of the proposed special event. Make additional copies of the following as needed to include as of the
principals involved in the proposed special event.
Name: Erin Eckert
Organization/Business /Agency /Affiliation:
Is this a non - profit organization? Yes No
If you are making application under non - profit status, proof of non - profit status must be attached to this application
Mailing Address: See above
Day Phone: Evening Phone:
Title and functional responsibility with regard to the event:
Page 1 of 5
13
4. INSURANCE:
Attach to this application either an insurance policy or a certificate of insurance including the
policy number, amount, and the provisions that the City of Centerville is included as an
additional insured. (Please note that insurance requirements depend upon the risk level of the
event.
5. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT:
If there will be music, sound amplification or any other noise impact, please describe, including
the intended hours of the music, sound or noise: _Noise to go until 11:00 p.m. rather than 10
p.m. per City Code
Will alcoholic beverages be served? Yes F No _ ✓�
If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by
persons 21 years and older:
If a casino party, a dance, or live entertainment is part of your event, please describe:
Please note that certain licensing may be required by City, County and State agencies such
as a Large Assembly License for gatherings over 1,000 People some types of food handling
licensing, Gambling License, Cabaret License etc It is Your responsibility to check with
the City Clerk or local authorities to determine what licensing is required prior to
submitting this application. Attach all required licenses to this application.
Will food and/or non - alcoholic beverages be served? Yes _� No
If yes, describe the nature of the food (such as pre - packaged foods, hot dogs, pre -mixed soda,
unpeeled fruit, raw meats, vegetables, fish or peeled and cut fruit.) _Private event, may have pot-
luck
If yes, You may need a Permit from the Anoka County Department of Environmental
Health. Please attach a copy of the permit to this application
Page 2 of 5
14
6. SECURITY AND SAFETY PROCEDURES:
Describe your proposed procedures for set up, operation, internal security and crowd control:
None needed
Attach to this application a copy of your building permit(s) if you are installing any electrical
wiring on temporary or permanent basis and/or if you are building any temporary or permanent
structures such as bleachers, scaffolding, a grandstand, stages or platforms.
Attach a copy of your fire department permit(s) to this application if you will use parade floats;
an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables
within those closures); tents, air supported structures, canopies, or fabric shelters.
7. FEE STRUCTURE / EVENT CHARGES:
If there is a fee or donation required as a condition of attendance or participation of this event,
please describe the amounts to be collected from various categories of participants or spectators:
None.
8. If a donation is requested on a purely voluntary basis, describe how you intend to inform
participants /spectators or others that they may participate in the event whether they make a
donation or not:
Signature of Individual Submitting Application:
Date of Application:
-------------------------------------------------------------------
(Office Use Only)
NAME AND TYPE OF EVENT:
DAY, DATE AND TIME:
1. LICENSING AND INSURANCE
Approved by:
Signature Title
Date:
1. Dance and/or live entertainment.
Page 3 of 5
15
List types or permits or licenses required:
2. Alcoholic beverages license and insurance required.
3. Peddlers.
4. Noise abatement.
5. Other provisions as may be required:
6. Final check has been made of application requirements.
7. Event is approved by City Council.
8. All required permits are issued and on file.
9. Application is complete.
10. Special conditions are attached.
INSURANCE: Insurance coverage must be reviewed and approved by the City's
insurance carrier.
1. Public liability insurance certificate naming City of Centerville and other
public agencies additionally insured is required.
2. Hold harmless forms executed and filed.
3. List other insurance certificates (ie: liquor liability)
2. POLICE DEPARTMENT
Approved by:
Signature Title
Date:
1. Emergency vehicle access.
2. Traffic /safety street closures.
3. Appropriate barricades. (# Required)
4. Police personnel required/available.
5. Portable toilet facilities. (# Required)
6. First aid facilities.
7. Internal security and crowd control.
8. nighttime lighting.
9. Other provisions as may be required by this department.
3. FIRE DEPARTMENT
Approved by:
Signature Title
Page 4 of 5
16
Date:
1. Emergency vehicle access.
2. Use of fireworks, pyrotechnics, vehicle fuel, open flame.
3. Cooking facilities.
4. Occupancy and spacing of tables, enclosures.
5. Parade, floats.
6. Tents, air supported structures, canopies.
7. Other provisions as my be required by this department:
4. BUILDING DEPARTMENT
Approved by:
Signature Title
Date:
Electrical:
1. Plan check/inspection of any wiring installed on a temporary or permit basis.
2. Permit(s) attached.
Structural Plan:
1. Plan check/inspection of any temporary or permanent structures, including
bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms.
2. Permit(s) attached.
3. Other provisions as may be required by this department:
Page 5 of 5
17
j
q/ r
S �
s 8 o �- c o
ro lJ
i
i
Teresa Bender
From: Michael Jeziorski
Sent: Thursday, June 06, 2013 8:51 AM
To: Dallas Larson; Dan Schmitz; Greg Burmeister; Kris Sweeney; Paul Palzer; Tedd Peterson;
Teresa Bender
Subject: Resignation
Staff,
I am excited to announce that I have accepted an Administrative Leadership position at a neighboring community and
thus I am resigning as the City of Centerville's Finance Director effective June 21, 2013.
You are all truly a hardworking and dedicated staff that I will miss. Thank -you all for your contributions and making my
four years here a success!
Thank -you,
Mike
1
19
r Owner: City of Centerville 1880 Main St. , Centerville MN 55038 Date: June 6 2013
For Period: 5/1/2013 to 6/6/2013 Request No 1
�nbet Contractor: Northdale Construction Co. Inc., 9760 71st St. NE Albertville, MN 55301
CONTRACTOR'S REQUEST FOR PAYMENT
2013 STREET AND UTILITY IMPROVEMENTS
STANTEC PROJECT NO. 193801520
SUMMARY
1 Original Contract Amount $ 1,533,650.86
2 Change Order - Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 1,533,650.86
5 Value Completed to Date $ 233,184.54
6 Material on Hand $ 0.00
7 Amount Earned $ 233,184.54
8 Less Retainage 5% $ 11,659.23
9 Subtotal $ 221,525.31
10 Less Amount Paid Previously $ 0.00
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 1 $ 221,525.31
Recommended for Approval by:
STANTEC
Approved by Contractor: Approved by Owner:
NORTHDALE CONSTRUCTION CO., CITY OF CENTERVILLE
Specified Contract Completion Date: Date:
19380152ORE01 dsm
20
Contract Unit Current Quantity Amount
No. Item
Unit Quantity Price Quantity to Date to Date
PART 1A: CENTER OAKS 2 AREA STREET IMPROVEMENTS
1 MOBILIZATION LS 1 54172.50 0.5 0.5 $27,086.25
2 TRAFFIC CONTROL LS 1 2826.75 0.5 0.5 $1,413.38
3 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 220 30.89 58.54 58.54 $1,808.30
4 SILT FENCE LF 500 2.80 380 380 $1,064.00
5 BIOLOGS LF 40 6.69 30 30 $200.70
6 TEMPORARY MAILBOXES LS 1 2044.80 1 1 $2,044.80
7 REMOVE BITUMINOUS PAVEMENT SY 10040 3.14 9853 9853 $30,938.42
8 REMOVE CONCRETE CURB AND GUTTER LF 5450 1.60 5548 5548 $8,876.80
9 REMOVE BITUMINOUS DRIVEWAY SY 2370 2.34 $0.00
10 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 470 6.39 $0.00
11 SALVAGE AND REINSTALL SIGN EA 8 90.53
12 SALVAGE AND REINSTALL MAIL BOX .00
EA 39 41.54 19 19 $789.26
13 SALVAGE AND REINSTALL IRRIGATION LINES LF 200 10.50 $0.00
14 SALVAGE AND REINSTALL IRRIGATION HEADS EA 10 133.13 $0.00
15 ADJUST EXISTING SANITARY SEWER MANHOLE RINGS
AND CASTING EA 9 300.00 $0.00
16 RECONSTRUCT EXISTING SANITARY SEWER MANHOLE LF 9.5 285.00 $0.00
17 ADJUST EXISTING CATCH BASIN CSATING AND RINGS EA 6 150.00 $0.00
18 RECONSTRUCT EXISTING STORM MANHOLE EA 2 350.00 $0.00
19 EXTERNAL MANHOLE SEAL EA 24 236.53 $0.00
20 SAWING BITUMINOUS PAVEMENT LF 650 3.25 $0.00
21 SAWING CONCRETE PAVEMENT LF 130 4.75 $0.00
22 CONNECT DRAIN TILE TO EXISTING STORM SEWER
STRUCTURE EA 13 125.00 $0.00
23 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 450.00 $0.00
24 4" PERFORATED POLYETHYLENE DRAINTILE PIPE WITH
SOCK WRAP LF 5480 2.19 $0.00
25 12" RCP STORM SEWER, CLASS 5 LF 380 34.05 $0.00
26 2'X T CATCH BASIN EA 2 1343.00 $0.00
27 4' DIA CATCH BASIN MANHOLE EA 3 1583.00 $0.00
28 12" RCP FLARED END SECTION, INCL. TRASH GUARD EA 1 805.71 $0.00
29 CLASS III RANDOM RIPRAP CY 5 125.00 $0.00
30 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 380 1.75 $0.00
31 COMMON EXCAVATION (EV) CY 10053 14.22 $0.00
32 SUBGRADE EXCAVATION (EV) CY 900 14.22 $0.00
33 GEOTEXTILE FABRIC, TYPE V SY 11510 1.44 $0.00
34 SELECT GRANULAR BORROW (CV) CY 7380 11.93 $0.00
35 AGGREGATE BASE, CLASS 5 TN 5800 9.32 $0.00
36 AGGREGATE BASE, CLASS 5 - DRIVEWAYS TN 782 10.38 $0.00
37 TYPE LV4 WEARING COURSE MIXTURE (B) - DRIVEWAYS TN 340 101.18 $0.00
38 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 1200 63.15 $0.00
39 TYPE LV 3 WEARING COURSE MIXTURE (B) - 2014 TN 900 66.46 $0.00
40 BITUMINOUS MATERIAL FOR TACK COAT - 2014 GAL 759 2.93 $0.00
41 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS
WEAR - 2014 LF 1710 4.49 $0.00
42 8618 CONCRETE CURB AND GUTTER LF 5440 9.11 $0.00
43 6" CONCRETE DRIVEWAY PAVEMENT SY 390 42.39 $0.00
44 MILL BITUMINOUS CONSTRUCTION JOINT LF 160 2.40 $0.00
45 TOPSOIL BORROW (LV) CY 665 0.01 $0.00
46 SODDING, LAWN TYPE SY 12090 6.07 $0.00
47 CONSTRUCT RAIN GARDEN SF 6100 5.59 $0.00
48 PROTECTION OF CATCH BASIN IN STREET EA 10 125.00 9 9 $1,125.00
49 STREET SWEEPER (PICKUP BROOM W /OPERATOR) HR 10 125.00 _ $0.00
TOTAL PART 1A: CENTER OAKS 2 AREA STREET IMPROVEMENTS $75,346.91
PART 16: CENTER OAKS 2 AREA STREET IMPROVEMENTS
50 CONNECT TO EXISTING 12" WATERMAIN EA 2 2072.70 2 2 $4,145.40
51 12" PVC C900 WATER MAIN, DR 18 LF 2100 35.77 1389 1389 $49,684.53
52 6" PVC C900 WATER MAIN, DR 18 LF 800 23.84 680 680 $16,211.20
53 12" BUTTERFLY VALVE AND BOX EA 6 1786.28 6 6 $10,717.68
54 6" GATE VALVE AND BOX EA 1 1350.58 $0.00
55 HYDRANT WITH VALVE EA 6 4520.65 4 4 $18,082.60
56 DUCTILE IRON FITTINGS LB 2600 6.98 1523 1523 $10,630.54
57 CONNECT WATER SERVICE TO EXISTING PLUMBING
INSIDE HOME EA 18 879.38 $0.00
58 1" CORPORATION STOP WITH 12" SADDLE EA 20 207.75 13 13 $2,700.75
59 1" CORPORATION STOP WITH 6" SADDLE EA 16 181.23 15 15 $2,718.45
19380152ORE01 ftm
21
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
60 1" CURB STOP AND BOX EA 36 254.53 28 28 $7,126.84
61 1" WATER SERVICE - MAIN TO CURB STOP LF 1800 19.08 1328 1328 $25,338.24
62 1" WATER SERVICE DIRECTIONAL DRILLED - CURB STOP
TO HOME LF 630 50.23 $0.00
63 INSULATION, 4" THICK SY 290 38.82 270 270 $10,481.40
TOTAL PART 1B: CENTER OAKS 2 AREA STREET IMPROVEMENTS $157,837.63
PART IC: CENTER OAKS 2 AREA STREET IMPROVEMENTS
64 LIFT STATION MODIFICATIONS LS 1 8797.50 $0.00
TOTAL PART 1C: CENTER OAKS 2 AREA STREET IMPROVEMENTS $0.00
PART 2: CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS
65 MOBILIZATION LS 1 10036.24 $0.00
66 TRAFFIC CONTROL LS 1 1176.00 $0.00
67 REMOVE BITUMINOUS PAVEMENT SY 10270 3.14 $0.00
68 ADJUST EXISTING VALVE BOX EA 11 235.00 $0.00
69 ADJUST EXISTING SANITARY SEWER MANHOLE CASTING
AND RINGS EA 13 300.00 $0.00
70 ADJUST EXISTING CATCH BASIN CASTING AND RINGS EA 10 150.00 $0.00
71 EXTERNAL MANHOLE SEAL EA 23 236.53 $0.00
72 MILL BITUMINOUS CONSTRUCTION JOINT LF 200 2.40 $0.00
73
CONNECT DRAINTILE TO EXISTING STORM STRUCTURE EA 8 125.00 $0.00
74 4" PERFORATED POLYETHYLENE DRAINTILE PIPE WITH
SOCK WRAP LF 1000 2.19 $0.00
75 COMMON EXCAVATION (EV) - STORM SEWER CROSSINGS CY 2850 15.44 $0.00
76 SELECT GRANULAR BORROW (CV) CY 462 12.25 $0.00
77 AGGREGATE BASE, CLASS 5 TN 1993 10.12 $0.00
78 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 1314 62.09 $0.00
79 TYPE LV 3 WEARING COURSE MIXTURE (B) - 2013 TN 985 65.18 $0.00
80 BITUMINOUS MATERIAL FOR TACK COAT - 2013 GAL 831 2.93 $0.00
81 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 790 26.11 $0.00
82 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS
WEAR - 2013 LF 2218 3.66 $0.00
83 STREET SWEEPER (PICKUP BROOM W /OPERATOR) HR 10 125.00 $0.00
TOTAL PART 2: CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $0.00
PART 3: OFF PROJECT SERVICE CONNECTIONS
84 CONNECT WATER SERVICE TO EXISTING PLUMBING
INSIDE HOME EA 29 879.38 $0.00
85 1" WATER SERVICE DIRECTIONAL DRILLED - CURB STOP
TO HOME LF 1450 50.23 $0.00
TOTAL PART 3: OFF PROJECT SERVICE CONNECTIONS $0.00
TOTAL PART IA: CENTER OAKS 2 AREA STREET IMPROVEMENTS $75,346.91
TOTAL PART 1B: CENTER OAKS 2 AREA STREET IMPROVEMENTS $157,837.63
TOTAL PART 1C: CENTER OAKS 2 AREA STREET IMPROVEMENTS $0.00
TOTAL PART 2: CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $0.00
TOTAL PART 3: OFF PROJECT SERVICE CONNECTIONS $0.00
TOTAL WORK COMPLETED TO DATE $233,184.54
19380152ORE01 Asm
22
PR03ECT PAYMENT STATUS
OWNER CITY OF CENTERVILLE
STANTEC PROJECT NO. 193801520
CONTRACTOR NORTHDALE CONSTRUCTION CO.,
CHANGE ORDERS
No. Date Description Amount
Total Change Orders
PAYMENT SUMMARY
No. From To Payment Retaina a Completed
1 05/01/2013 06/06/2013 221 525.31 11 659.23 233 184.54
Material on Hand
Total Payment to Date $221 Original Contract $1,533,650.86
Retaina a Pay No. 1 11 , 659.23 Change Orders
Total Amount Earned $233 Revised Contract $1
193801520REQ1.xism
23
w— Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date June 4, 2013
Contractor: Northdale Construction Co., Inc., 9760 71st. St. NE, Albertville, MN 55301
sanbec Bond Company: Bond No:
CONSTRUCTION CHANGE ORDER NO. 1
2013 STREET AND UTILITY IMPROVEMENTS
STANTEC PROJECT NO. 193801520
Description of Work
This Change Order provides for rock necessary to meet a minimum level of accessibility through the project site during periods
of frequent rain as well as 5 catch basins which, upon exposure of the exterior of the structure, are in worse condition than was
previously expected and now warrant replacement.
Contract Unit Total
No. Item Unit Quantity Price Amount
CHANGE ORDER NO. 1
1 ROCK USED FOR TEMPORARY RESIDENT TN 405.51 $13.50 $5,474.39
ACCESS
2 2'X 3' CATCHBASIN EA 2 $1,343.00 $2,686.00
4 4' DIA. CATCHBASIN MANHOLE EA 2 $1,583.00 $3,166.00
5 4' DIA. CATCHBASIN MANHOLE, WITHOUT EA 1 $1,219.00 $1,219.00
CASTING (EXISTING TO BE SALVAGED)
TOTAL CHANGE ORDER NO. 1: $12,545.39
193801520CHOl .xlsm
24
Original Contract Amount $1,533,650.86
Previous Change Orders $0.00
This Change Order $12,545.39
Revised Contract Amount (including this change order) $1,546,196.25
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion (days or date): August 30, 2013
Ready for final Payment (days or date): July 30, 2014
Increase of this Change Order:
Substantial Completion (days or date): None
Ready for final Payment (days or date): None
Contract Time with all approved Change Orders:
Substantial Completion (days or date): August 30, 2013
Ready for final Payment (days or date): July 30, 2014
Recommended for Approval by:
STANTEC
Date:
Approved by Contractor: Approved by Owner:
NORTHDALE CONSTRUCTION CO., INC. CITY OF CENTERVILLE
Date Date
cc: Owner
Contractor
Bonding Company
Stantec
193801520CHOl.xlsm
25
Planning & Zoning Commission Report and Recommendation.
The Planning & Zoning Commission met on June 4, 2013, to consider a
request of Jeffrey Magdik, Home Detail, Inc, for a variance from front -
yard setback requirements at 7261 Main Street, Lots 14, Block 2, Burque
Addition Number 1, City of Centerville.
Findings:
1. The Planning and Zoning Commission heard and considered all
testimony of interested persons submitted in writing and in person
during the public hearing and input process.
2. The proposed setback would encroach thirteen feet into the
required 35 foot front -yard adjoining Main Street.
3. The property is subject to a 75 foot rear -yard setback do to lake
frontage, and being a corner lot has a 35 foot setback from both
Peltier Lake Drive and Main Street.
4. The need for a variance is substantially caused by the taking of
twenty -five feet of additional right of way by Anoka County to
reconstruct Highway 14. After the taking, the lot has
approximately 2400 square feet of buildable area, but the
buildable pad is triangular in shape, making it much more
difficult.
5. The variance in the setback would not be for the entire length of
the building, but because of the triangular shape of the lot, would
be variable, provided that approximately 350 square feet of
structure would be in the setback area.
6. The use is consistent with the Comprehensive Plan. The use and
building type meets the requirements of the Comprehensive Plan.
Constructing a dwelling on this parcel is in keeping with a stated
goal of the city, which is to maximize the tax base and utilization
of available land.
7. The applicant provided evidence that the property could not be
developed in a reasonable manner if the city imposed the normal
setback requirements.
8. The alleged difficulty or hardship has not been created by any
persons presently having an interest in the parcel of land. Special
circumstances exist that are peculiar to the land, structure or
building involved and do not result from the actions of the
petitioner. The Commission finds that the unique circumstances
26
of the property is substantially caused by the condemnation and
taking of a portion of the property by Anoka County, effectively
reducing the amount of property available for building.
9. The Commission finds that the applicant has demonstrated that
the variance proposed is the minimum necessary to accomplish
the permitted use. The Commission has identified conditions that
will mitigate any adverse impact that granting the variance would
have on adjoining properties and such are included in the
recommendation.
RECOMMENDATION.
The Planning Commission finding that the standards for granting
a variance have been met, and recommends that the variance be
granted to allow a building setback encroachment of thirteen feet
as shown on the attached plan, subject to the following:
1. The applicant will be required to satisfy all building permit
and City code requirements for the construction of the
proposed structure.
2. The applicant shall construct a driveway turn- around, so
vehicles are able to head front first into Main Street (CSAH
14).
3. This variance shall expire if the approved plan is not
implemented and the building constructed within twenty -
four months of the date of the approval by the City Council.
June ,2013
Planning and Zoning Commission
Dallas Larson, Administrator
27
Findings and Approval.
The Planning & Zoning Commission met on June 4, 2013, to consider a lot split for the
property at 7230 and 7242 LaValle Drive.
Findings:
1) The property owner of parcel number 15- 31 -22 -44 -0045 (7242 LaValle Drive)
proposes to acquire a portion of the adjoining property, parcel number 153122440042
(7230 LaValle Drive).
2) The applicant indicates the reason for the proposed split is to take a portion of the
property containing a row of trees and convey it to the adjoining parcel.
3) The applicant provided evidence that the remaining parcel after taking the piece to be
conveyed will not cause the remainder to be nonconforming as to lot requirements for
the zoning district or cause a buildable parcel to be thereafter, unbuildable.
4) City Code permits a split of property to remove it from one parcel and add it to an
adjoining property as long as the split does not cause a nonconformity with district lot
requirements for the remainder of the parcel.
RECOMMENDATION_
The Planning & Zoning Commission has determined that the lot split meets the exception
requirements of City Code Chapter 153 which permits the split in these conditions. The
Commission recommends that the council approve the site plan subject to the following:
1. Applicant shall immediately complete requirements of Anoka County to
combine the split portion of Parcel Number 15- 31 -22 -44 -0042 to create one
tax parcel with Parcel number 15- 31 -22 -44 -0045.
2. No additional conveyances will be permitted from either of these parcels,
except through platting of the properties in conformance with the City Code,
Chapter 153.
Council Action on June , 2013. Approve Deny
Dallas Larson, Administrator
28
Planning & Zoning Commission Report and Recommendation.
The Planning & Zoning Commission met on June 4, 2013, to consider a request of John
Haluptzok on behalf of King Core and Metals, for a Conditional Use Permit (CUP) to
operate a recycling business at 7095 21 Avenue, City of Centerville.
Findings:
1) The Planning and Zoning Commission heard and considered all testimony of
interested persons submitted in writing prior to and in person during the public
hearing.
2) The proposed use may be operated in the I -1 zoning district subject to a Conditional
Use Permit with reasonable conditions the property in question is permitted to
conduct uses allowed in the I -1 zoning district.
3) The proposed use is consistent with the Comprehensive Plan.
4) The applicant is willing to conform to conditions in the draft Conditional Use Permit
attached hereto.
RECOMMENDATION.
The Planning Commission finds that the standards for granting a Conditional Use Permit
have been met and recommends that the City Council approve the Conditional Use
Permit, subject to the conditions contained in the draft CUP attached hereto.
June 4, 2013
Planning and Zoning Commission
Dallas Larson, Administrator
29
CITY OF CENTERVILLE
ANOKA COUNTY, MINNESOTA
APPROVAL OF CONDITIONAL USE PERMIT
1. Permit. Subject to the terms and conditions set forth herein, the City of Centerville
hereby grants approval of a conditional use permit for:
King Core and Metals, to operate a recycling business at 7095 21 st Avenue,
subject the conditions of this permit.
2. Property. The permit is for the following described property:
7095 21" Avenue PID: 24- 31 -22 -23 -0011
3. Conditions. This permit is issued subject to the following conditions:
a) All recycling activities shall be conducted entirely within the existing building.
b) No collection bins or containers shall be kept outside the building.
c) Recycling materials collected and/or processed, shall be loaded directly from the
building to trucks that shall haul them from the site. Loaded and partially loaded
trucks shall not be left on the site overnight unless contained in the building.
d) No junk vehicles or vehicles offered for sale shall be parked on the property at
any time. Dismantling and disposal of automobiles shall not be conducted on the
site.
e) Bulk gasoline or other fuels shall not be stored on site and there shall be no
exterior storage of containers of lubricants or other chemicals.
f) Any spilled chemicals shall be properly cleaned up and if any are discharged into
the floor drain, the flammable waste trap shall be cleaned and contents properly
disposed of. The flammable waste trap shall be inspected annually and contents
disposed of as necessary. If any chemicals escape the site, the city shall be
notified immediately.
g) Maximum noise emitted at the property line shall conform to the noise regulations
contained in City Code Section 91.09 and applicant shall not violate other
nuisance regulations contained in Chapter 91.
30
h) Landowner and the business operator shall jointly and individually be responsible
for the continuing conformance with the permit and that if the proposed use is not
initiated within six months of this date, the permit shall be void.
i) Grantee will follow the applicable standards and requirements of the City of
Centerville, Rice Creek Watershed District, Anoka County, Army Corp of
Engineers, FEMA, Minnesota DNR and any other agency having jurisdiction over
the property and shall secure and file with the City, copies of any permits required
by outside agencies.
j) Grantee will secure necessary permits and follow the applicable rules and
regulations of Minnesota Pollution Control Agency and EPA for collection,
storage and disposal of solids, liquids and gases. Grantee will file with the City
within ten days of receipt, copies of any permits and/or notice of enforcement
actions by these agencies.
k) Grantee will permit a city inspector to view the premises, including the inside of
buildings where recycling or dismantling operations is occurring, during normal
business hours.
1) Grantee shall conform to city regulations for minimum number of parking spaces
for employees and customers.
j) The City reserves the right to annually review this permit for compliance with the
conditions and may impose additional conditions to mitigate unforeseen
problems.
4. Criminal Penalty. Violation of the terms of this permit is a criminal misdemeanor.
Dated:
CITY OF CENTERVILLE
BY:
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
The foregoing was acknowledged before me this day of 2013.
by Tom Wilharber, Mayor and Teresa Bender, Clerk of the City of Centerville, a
Minnesota municipal corporation, on behalf of the corporation and pursuant to authority
granted by its City Council.
Notary
31
Memo...
TO: Honorable Mayor & Council Members
FROM: Staff
SUBJECT: Off -Sale Liquor & Tobacco License for JMD Liquors, Inc., DBA Main Street Liquor
— 1875 Main Street
DATE: June 5, 2013
Mr. Joseph Dandah has submitted application for an Off -Sale Liquor & Tobacco License, paid
appropriate fees, successfully completed a background check with the Centennial Lakes Police
Department and provided the City with Liquor Liability Insurance valid through 12/31/2013.
Please consider granting Mr. Dandah /JMD Liquors, Inc. licensing.
32
ADOPTED CITY COUNCIL GOALS AND OBJECTIVES 2013
GOAL STEP Council Staff Consultant Other Time Frame
1 CommerciaVlndustrial Development.
Endeavor to make contact annually with major commercial
and industrial businesses to determine plans for expansion
A and relocation XX XX Aug -Sept. 2013
Maintain and update a listing of available commercial and
industrial building sites. Where appropriate, facilitate listing
available sites on MNPro and MetroMSP development
B websites. XX July 1, 2013
Participate with Anoka County cities in business and
C industrial development meetings. XX
w Respond quickly to inquiries of commercial or industrial
G' D prospects. XX
Consider use of any available resource such as securing
outside grants and tax increment financing (TIF) and tax
abatement to induce new commercial and industrial
E development. XX
2 Sale of surplus city property.
A Secure council action to designate available sites. XX May 31, 2013
B Secure an appraisal of available parcels when appropriate. XX June 30, 2013
Select a realtor to market the properties that are deemed
C available for sale. XX August 1, 2013
ADOPTED CITY COUNCIL GOALS AND OBJECTIVES 2013
GOAL STEP Council Staff Consultant Other Time Frame
Collaboration with neighboring communities.
Continue monthly meetings with neighboring cities to build
A relationships conducive to collaboration. XX
Continue semi - annual meetings of council representatives to
coordinate collaboration efforts and provide liaison with full
B city council of each city. XX August 31, 2013
Continue working with neighboring cities to study the
C feasibility of a joint water and/or sewer utility. XX XX
Consider any proposal for collaboration which could improve
D efficiency or save costs. XX XX
w
.p
Goetz Landscape, Inc.
Estimate
2030 Maid St
PWMRTY MAINTENANCE
8 LANDSCAPING Centerville, MN 55038 -8766 Date
651426 -2136 Fxa:651 -426 -2451 6/5/2013
Designer
TPL
Citv of Centerville
1880 Main Street Estimate #
Centerville, MN 55038 88
Item Unit/Size Item Description Project Total:
LAURIE LAMOTTE PARK: OPTION #, I
General Repair Gencral:Repair turf damage at Laurie Lamotte park caused by play on vuet fields 0.007
(3).Rugby,softbali and soccer field.This estimate viould include rolling all uneven field
surfaces multiple directions to level surface Apply black dirt to areas that vN ill not level
N+ith roller to be sure surface is le. el and will not cause future trip; injun hazards. Slit
seed in (2) directions "ith premium bluegrass seed a 51-bs/ 1000 sq. ft. Fertilize entire
area with starter fertilizer to help establish new seed. The entire area of concern is 2
acres with the major damaged area being approximately 25000 sq. ft.
LS Landscape Labor 47 Firs Landscape Labor 1.084.40T
Truck Mobilization 23 5 hrs Truck Mobilization 587.507
Soil Black Din .'screened 40 cu. vds. Black Dirt Screened 754.16
Grass Seed Sunny Mix 400 pounds Grass Seed Sunny Mix -1 26.00'r
Fen 12 -12 -12 vw,`avail 13 bags (6... 10 -10 -10 V\ /Avail Seed Starter Fertilizer 144 431
Equipment Rental slit seeder.. hquipment Rental 165.00T
Minnesota Sales Tax 186 13
Project Total: $3.647.62
Please visit our web site at www.goetziandscape.com
Associated Landscape Contractors of America -ALGA Minnesota Nursery and Landscape Association -MNLA
.Snow & Ice Management Association -SIMA American Nursery and Landscape Association -ANLA
35
Teresa Bender
From: Dallas Larson
Sent: Thursday, June 06, 2013 3:44 PM
To: thao95 @hotmail.com
Cc: Teresa Bender; Michael Jeziorski; Kris Sweeney; Paul Palzer
Subject: Repair Estimate
Attachments: Repair Estimate- Lamotte park.pdf
Win,
When we talked the other day, I told you that a repair estimate was being prepared. Attached is the first part of that
work. This may fully resolve the damages, but we are not sure yet. We will be looking to you for reimbursement for all of
our costs. Damage to public property could be charged as a crime especially since you failed to secure a permit for use of
the park. We would rather work with you to get the repairs done. The damages make two soccer fields and one of the
baseball fields unplayable for several weeks, perhaps the entire season. It is very sad that many children's teams that
will not be able to play on the field this summer because of the damage your group did.
Dallas Larson, Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
651 - 429 -3232
1
36
Metropolitan Council
May 29, 2013
Dallas Larson, Administrator
City Of Centerville
1880 Main St
Centerville, MN 55038
Dear Mr. Larson:
Each year, the Metropolitan Council prepares population and household estimates as of April 1 of the previous
year. Local governments are invited to review and comment on the preliminary estimates. The Council will
certify final estimates by July 15 for State government use in allocating local government aid and street aid.
The Metropolitan Council estimates that the City Of Centerville had 3,841 people and 1,328 households as
of April 1, 2012. Household size averaged 2.89 persons per household.
With this letter, the Council is reporting the data inputs used to develop the preliminary estimates for your
community. The Council estimates current population and households through changes in the housing stock,
occupancy rates and persons per household. Input data sources include housing stock, manufactured home parks,
and group quarters data maintained by Metropolitan Council Research, as well as U.S. Census Bureau's American
Community Survey data. For more information on the Council's population estimates model, please visit the
Council's website at http: / /stats.metc. state. mn.us /stats /abotitestimates.aspx or contact Todd Graham at 651 -602-
1322.
Council staff welcomes discussion of the 2012 preliminary estimates. Under Minnesota Statutes 473.24, the
Metropolitan Council must receive your comments, questions or specific objections, in writing, by June 24.
Please send any written comments or questions to Todd Graham, Metropolitan Council Research, 390 North
Robert Street, Saint Paul, MN 55101; or by e -mail to todd.graham @metc.state.mn.us
Sincerely,
Todd Graham
Principal Demographer
www.metrocouncil.org
390 Robert Street North • St. Paul, MN 55101 -1805 • (651) 602 -1000 • Fax (651) 602 -1550 . TTY (651) 291 -0904
An Equal Opportunity Employer
2012 Annual Population Estimates
Centerville city, Anoka County, Minnesota
Households: 1,328 Population in Households: 3,841 Average Household Size: 2.892
Housing Total: 1,371 Population in Group Quarters: 0
Occupancy Rate: 96.86% Total Population: 3,841
Metropolitan Council's Annual Estimates account for housing stock changes since April 1, 2010. These include housing units permitted and other
changes. Other changes are due to demolitions, building conversions (units added or lost), city boundary changes (units annexed in or out), and other
changes reported by city and township staff. The Council assumes that 85% of multifamily and 95% of single - family units permitted in 2011 were
completed and occupiable by April 1, 2012; the remainder are occupiable in the future.
Manufactured homes are counted each year from Metropolitan Council surveys of manufactured home park operators and local governments. Other
housing (boats, RVs, etc. used as housing) is an estimate from the most recent Census ACS estimates.
Housing Stock Permitted and Other changes Housing Stock
April 1, 2010 built since 2010 since 2010 April 1, 2012
Single- family- detached: 1,122 11 -3 1,130
Townhomes: 119 0 0 119
Duplex, 3 -, 4 -plex units: 14 0 0 14
Multifamily units: 108 0 0 108
Manufactured homes: 0 0
Other (boats, RVs, etc. as shelter): 0 — 0
Housing Total: 1,363 1,371
Each housing type will have a specifically estimated occupancy rate and average household size. Starting with the 2011 -12 cycle, the primary data
are the most recent American Community Survey estimates, calculated and adjusted as described in the Council's methodology, available online at
http://stats.metc.state.mn.us/stats/aboutestimates.aspx
Definitions: A household is a group of people (or one person alone) occupying a housing unit.
The number of occupied housing units and the number of households are equivalent.
Population in Group Quarters (or institutional housing) is counted separately through an annual Metropolitan Council survey.
Housing Stock Occupancy Occupied with Persons Per Population
April 1, 2012 Rate 2012 Households Household in 2012
Single- family- detached: 1,130 97.91% 1,106 2.984 3,300
Townhomes: 119 97.91% 117 2.984 349
Duplex, 3 -, 4 -plex units: 14 96.86% 14 2.229 31
Multifamily units: 108 84.02% 91 1.773 161
Manufactured homes: 0 0.00% 0 2.398 0
Other: 0 Counted only if 0 1.600 0
occupied
Housing Total: 1,371 Households: 1,328 In Households: 3,841
In Group Qtrs: 0
Total Population: 3,841
Metropolitan Council 5/28/2013
Teresa Bender
From: Charles Reinhardt <rhinomn @hotmail.com>
Sent: Monday, June 03, 2013 7:40 PM
To: Tom Wilharber; Ben Fehrenbacher; Steve King; D Love; Jeff Paar
Cc: Teresa Bender
Subject: Thanks you Mayor and City Council for your support and votes.
This is my Coop and Run set up in my backyard. Thanks for your vote to create the new ordinance. Thanks
Charles Reinhardt.
Thanks s you Mayor
and City Council for
your support and
votes.
VIEW SLIDE SHOW DOWNLOAD ALL
1 his album has 6 photos and will be available on SkyDrive until
9/1/2013
i
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http: / /www.symanteceloud.com
i
SCOPE OF SERVICES
Joint Water System Feasibility Study
Cities of Centerville, Circle Pines, Columbus, Hugo, Lexington, and Lino Lakes
The six - cities coalition (which includes the cities listed above) has continually looked for ways
in which they can collaborate to provide services. There are a number of collaboration efforts
that exist among the cities currently, and they meet regularly in a continued effort to realize
efficiencies and cost - effectiveness in the services they provide.
The cities have a combined population of about 50,000, approximately 17,000 households and
comprise approximately 100 square miles. A substantial amount of land is undeveloped. The six
cities are interested in considering a collaborative effort whereby they would jointly construct
and/or operate their water supply systems.
As a first step in the process, the six cities seek to identify the benefits and disadvantages for
joint operation of their water systems, how the collaborative effort would be managed, and what
the financial impacts would be. To that end, the six cities have prepared a scope of services to
complete a technical and financial analysis of a potential joint system to allow the cities to
evaluate their interest in participating.
The following represents the scope of services of the study:
Task 1— Background Information
Collect and review technical and financial data for each water system in the joint area including:
Technical
• Existing water demand (average and peak)
• Future water demand (average and peak)
• Existing well capacity
• Existing storage
• Water System Comprehensive Plans
• Distribution System Maps
• Existing water treatment, if applicable
Financial
• Review current policies, past financial reports and depreciation schedules, present debt
levels, capital improvement plans, audit information, and other documents or information
related to each city's water utility
• Review engineering reports and analysis related to the proposed Joint Water Utility and each
City's water utility
• Review historical information related to growth in each city's customer base
• Review projected future growth of each City
Task 2 - Develop Budget level Feasibility and Cost/Benefit Analyses
This will include the analysis of two options for consideration:
1. Jointly Planned, Constructed, and Operated Supply and Storage — This would
involve the creation of a joint entity whereby the supply and storage aspects of the joint
system are planned, constructed, and managed by the joint entity, with each City maintaining
the distribution systems within their own community. Water would be sold to each
community for resale to their respective customers under this scenario.
2. Jointly Planned, Constructed, and Operated Supply, Storage, and Distribution — This
would involve the creation of a joint entity that would construct and operate the entire water
system, including supply, storage, and distribution.
Technical
• Determine the capital improvements required to connect the communities together and create
a joint system, including timing
• Evaluate the implications of existing water treatment as applicable
• Estimate the cost of the infrastructure improvements
• Estimate the excess capacity in the joint system versus the separated systems
• Estimate the cost savings and added value of the joint system
• Identify options for an organizational structure of an entity to operate the joint facilities
Financial
• Develop preliminary alternatives for the allocation of both initial capital costs and cost of
water supply to each City for each option
• Review and discuss alternatives for financing anticipated capital improvements
• Consider the age of the infrastructure of the various cities in allocating capital costs to a rate
structure
• Determine rate impacts for the joint supply and joint supply /operation scenarios and compare
those to the current rates of each city
Task 3 — Prepare Joint Water System Feasibility Study
A draft Joint Water Utility Feasibility Study will be prepared for review by representatives of the
six cities with technical and financial recommendations related to joint supply. A workshop will
be held with representatives of the six cities to review the draft Joint Water System Feasibility
Study reach a consensus on the allocation of costs.
Following the initial workshop, the Feasibility Study will be modified to incorporate the
comments into the final document as appropriate.
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