HomeMy WebLinkAbout2013-07-10 CC Packet ! _. C CITY OF CENTERVILLE COUNCIL MEETING AGENDA
terviCCe Wednesday, July 10, 2013
±,ua[d�aird 7,¢�:
6:30 p.m. or shortly thereafter (SET AGENDA — Red)
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items
requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You
will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of
profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to
complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
L CALL TO ORDER
1. Roll Call
H. PUBLIC HEARINGS
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. June 26, 2013 City Council Meeting Minutes (Pages 1 -4)
2. June 26, 2013 City Council Work Session Meeting Minutes (Page 5)
V. CONSENT AGENDA
1. City of Centerville June 27, 2013 through July 10, 2013 Claims (Check #28063 - 28076)
(Page 6)
2. Centennial Fire District Claims through June 21, 2013 (Check #5865 -5879) w /Check #5856-
5864 Payroll (Page 7)
3. North Metro Telecommunications Commission 2014 Budget (Pages 8 -23)
4. Successful Performance Review Account Clerk 11, Ms. Kris Sweeney
5. Amendment #1— Connectivity Services Agreement w /Community Anchor Institution(s) for
Broadband Services @ Co- location Service Site(2) (Pages 24 -27)
6. Encroachment Agreement — Fence, 7017 Brian Drive (Page 28)
7. Encroachment Agreement — Fence, 7112 Brian Drive (Page 28)
8. Pay Estimate #2 — Northdale Construction (2013 Street Improvement Project
VI. AWARDS /PRESENTATIONS /APPEARANCES
VII. OLD BUSINESS
VIII. NEW BUSINESS
1. Res. #13 -OXX — Authorizing Staff to Write -Off a Loan Between Funds (Res. #09 -027) —
Sanitary Sewer Fund from Fund 348, G.O. Bond Series 2009 B (Hunters 3 Addition &
Backage Road) — $388,296.24 (Page 29)
2. Res. #13 -OXX — Authorizing Staff to Write -Off a Loan Between Funds (Res. 07 -022, 08 -024
& 10 -035) Sanitary Sewer Fund from Fund 402, Park Fund — $1,124,936.56 (Page 30)
3. Eckert Request to Utilize City Owned Parcel, 7200 Mill Road for Wedding Reception
(Previously Requested Noise Special Event on Private Property & Approved) (Page 31)
4. Planning & Zoning Recommendation — Variance, 7247 Main Street — Placement of
Shed /Garage in Front Yard (Pages 32 -34)
IX. ANNOUNCEMENTS/UPDATES
1. Administrator Larson
X. ADJOURNMENT
* *REMINDERS **
*REMINDERS **
Parks & Recreation Committee Meeting — July 10, 2013, 6:30 p.m. Administrative Offices
City Council Meeting — July 24, 2013, 6:30 p.m. Council Chambers
Planning & Zoning Commission Meeting — August 13, 2013, 6:30 p.m. Council Chambers
City Council Meeting — August 14, 2013, 6:30 p.m. Council Chambers
*PARK USAGE*
Centennial Soccer Club — Acorn Creek Park, April 1 — July 26, 2013, 5:30 — Sunset & August 1 — October 30, 2013, 5:00
p.m. to Sunset (Field 1)
Centennial Soccer Club — Laurie LaMotte Memorial Park, April 1 — July 26, 2013, 5:30 — Sunset & August 1 — October
30, 2013, 5:00 to Sunset (Field 1, 2 & 11)
Centennial Little League — Laurie LaMotte Memorial Park (All Fields) April — August
Centennial Youth Football League (Flag Football), Laurie LaMotte Memorial Park, August 12 — September 20, 2013,
5:15 — 7:45 p.m. (Baseball Outfields for Fields 3, 4 & 5)
Music in the Park: All bands take place in Hidden Spring Park, July 9, 6:30 p.m. — 7 Cats Swing (Swing); July 16, 6:30
p.m. — Mean Gene & The Woodticks (Folk, Rock & Blues); July 23, 6:30 p.m. — Porch Pickers (Blue
Grass /Country); July 26, 6:30 p.m. — The JAM (Open Mic /Band); and July 30, 6:30 p.m. — BBB Combo (Swing)
Bald Eagle Waterski Shows —June, July & August, 7:00 p.m. L Trailside Park
Night to Unite — August 6, 2013
Festival of the Lakes — July 26 -28, 2013
Friday, July 26, 2013
6 -7:00 p.m. — All Star Softball
6 -9:00 p.m. — Kickball Tournament
6:30 - Midnight — Live Music /The JAM
Dusk — Fireworks
Saturday, July 27, 2013
8 a.m. — 5K & 8K Walk/Run — Hidden Spring Park (Registration forms on -line)
9 a.m. — Kids Free '/ Mile — LaMotte Park (Registration forms on -line)
9 -8:00 p.m. — Softball Tournament
9 -4:00 p.m. — Kickball Tournament
11:00 a.m. — Parade Along Main Street
Noon — 8:00 p.m. — Inflatables — Kids
3:00 p.m. ~ Free Yoga in the Park
8- Midnight — "Ware Road Band" (21+ w /$5 Cover Charge)
Sunday, July 28, 2013
9 -5:00 p.m. — Softball Tournament
3:00 p.m. — Raffle Drawing
Food and Beverages will be serviced 6 -11:30 p.m. Friday, 9 -11:30 p.m. Saturday & 9 -5:00 p.m. Sunday
CITY OF CENTERVILLE
CITY COUNCIL MEETING
June 26, 2013
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly
scheduled meeting of June 26, 2013, at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Ben Fehrenbacher
Council Member Steve King
Council Member D. Love
Council Member Jeff Paar Not Approved
g ABSENT: Le al Counsel Kurt Glaser
City Engineer Mark Statz
STAFF: City Administrator Dallas Larson
I. CALL TO ORDER
Mayor Wilharber called the meeting to order at 6:30 p.m.
II. PUBLIC HEARING(S)
1. None.
III. APPROVAL OF AGENDA
Mayor Wilharber added Centerville Claims (Check #28057- 28062), for consideration this
evening.
Motion by Council Member Love, seconded by Council Member Paar to approve
the Set Agenda as presented with the above stated amendment. All in favor.
Motion passed unanimously.
IV. APPROVAL OF MINUTES
1. June 12, 2013 City Council Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented
minutes.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to
approve the minutes of the June 12, 2013 City Council Meeting Minutes as
presented. All in favor. Motion passed unanimously.
1
City of Centerville
Council Meeting Minutes
June 26, 2013
2. June 12, 2013 City Council Work Session Meeting Minutes
The Mayor provided Council Members with an opportunity to amend the presented
minutes.
Motion by Council Member Paar, seconded by Council Member King to approve
the minutes of the June 12, 2013 City Council Work Session Meeting Minutes as
presented. All in favor. Motion passed unanimously.
V. CONSENT AGENDA
1. City of Centerville June 13, 2013 through June 26, 2013 Claims (Check #28029-
228056) & (Check #28057- 28062)
2. Centennial Police Department Claims through June 13, 2013 (Check #9484 -9511)
3. Centennial Fire District Claims through June 7, 2013 (Check #5834 -5855)
Motion by Council Member Fehrenbacher, seconded by Council Member King to
approve the Consent Agenda as presented. All in favor. Motion passed
unanimously.
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. None.
VII. OLD BUSINESS
1. Ordinance #64, Second Series Amending City Code Chapter 51, Section 51.08
Relating to Mandatory Connection to Public Systems
Administrator Larson reported that this was a housekeeping item. Council informally
passed a motion to increase the amount of repairs to private well, before mandatory hook-
up to city water is required, from $500 to $1,000.
Motion by Council Member Love, seconded by Council Member Paar to approve
Ordinance #64, Second Series Amending City Code Chapter 51, Section 5108
Relating to Mandatory Connection to Public Systems as presented Council
Member King opposed. All in favor. Motion passed.
VIII. NEW BUSINESS
Page 2 of 4
2
City of Centerville
Council Meeting Minutes
June 26, 2013
1. Ordinance #XX, Second Series Amending City Code Chapter 92 Relating to
Permits for Use of Parks — Table Until P & R Committee Review
Administrator Larson stated that this ordinance would allow the City/Police Department
latitude to enforce non - permitted uses of the park or cease damages being sustained due
to negligence of a permitted or non - permitted user.
Motion by Council Member King, seconded by Council Member Fehrenbacher to
table consideration of this item until such time as reviewed by the Parks &
Recreation Committee. All in favor. Motion Passed unanimously.
2. Mr. Ron Hogan, 1784 Meadow Lane — 6892 Centerville Road Sewer Connection
Special Assessment Request
Administrator Larson stated that he had requested that Mr. Hogan provide cost estimates
prior to the meeting and Mr. Hogan failed to do so.
Motion by Council Member Love, seconded by Council Member King to table Mr.
Hogan's request until such time as he Presents costs estimates for the installation of
sewer at 6892 Centerville Road. All in favor. Motion Passed unanimously.
IX. ANNOUNCEMENTSIUPDATES
Administrator Larson reported that the six (6) cities have been collaborating on the
possibility of a joint utility for water services, participated in meetings with local
representatives and legislative staff, League of Minnesota Cities and the Met. Council.
Administrator Larson stated that Metropolitan Council desires to provide approximately
$50,000, for the technical and financial analysis study. Met. Council will complete a
Request for Proposal (RFP) and contract a consultant on behalf of the group; however,
the work plan utilized will be that of the group and the group will manage the work.
Administrator Larson stated that it is believed that Met. Council is excited to see such
cooperative efforts by Cities.
Council Member King reported that the NMTC has filed another grievance with the FFC
against Comcast.
Council Member Paar stated that recently he participated in the League of Minnesota
Cities Conference and received, on behalf of the City, a City of Excellence award for the
Ticket Education Program. Council Member Paar reported that the program is an on -line
educational tool for individuals that receive minor traffic tickets in exchange for
insurance reporting, driving history records and fees being kept locally rather than passed
through to the State.
Council Member Paar stated that individuals can register for the 8K/5K Run/Walks and
parade on -line and recommended early registration. Council Member Paar felt that
Page 3 of 4
3
City of Centerville
Council Meeting Minutes
June 26, 2013
registration was still taking place for the softball and kickball tournaments and to see
Corner Express for those registrations.
Mayor Wilharber thanked Council Member Paar for his accepting of the award and stated
that the City has received this award in each of the last two (2) years with the other award
for the storm water irrigation system at Laurie LaMotte Park.
X. ADJOURNMENT
Motion by Council Member Fehrenbacher, seconded by Council Member King to
Adiourn the re -eularly scheduled Council Meeting of June 26, 2013 at 6.40 p.m. All
in favor. Motion passed unanimously.
Transcribed by City Staff Member Teresa Bender, City Clerk
Page 4 of 4
4
City Council 2013 -06 -26 7:00 p.m.
Minutes of Work Session
Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love, and Ben
Fehrenbacher.
Present from Park and Rec were Pat Branch and Mark Haiden. Present from P &Z were Eric
Larson, Russ Koski, Matt Montain and Olaf Lee.
The purpose of the work session was to consider goals for 2013 and provide an opportunity for
committees to provide feedback to Council.
City Administrator Larson reviewed the 2013 Goals adopted by the Council. Major goals
approved by Council included encouraging commercial /industrial development, sale of excess
real estate owned by the City and increasing collaboration with neighboring communities.
Pat Branch of Park and Rec stated that he did not think the goals provided enough guidance to
the committees. He also suggested that each decision the city makes should point to a major
goal. He would like to protect the uniqueness of the city, its heritage and rural character.
Council member Fehrenbacher indicated that the three goals identified were intended to be
shorter -term in nature, brief and to the point. In addition, they do not replace our longer term
vision for the city. The identified goals were developed in conjunction with both committees and
specifically relate to spending, taxes and budget.
Administrator Larson pointed out that the city adopted a 20 year Comprehensive Plan that
provides guidance on park needs and future growth goals. These goals are not intended to replace
the Comp Plan.
An area of concern was the downtown. Consensus was that the downtown redevelopment plan
needs to be revisited.
P &Z Commissioner Olaf Lee suggested that the city might consider its zoning, if commercial
industrial development is a high priority. Having more flexibility in permitting uses would be
helpful.
P &Z Commissioner Koski asked the Council to consider the residents that do not come to
meetings but are paying for all the decisions in their taxes.
Council member King stated that much of what the city does is dictated by others, including the
State or Federal Government.
After considerable discussion by all, mayor Wilharber suggested that the meeting be adjourned
unless there is something that has not been shared and then thanked everyone for participating.
The meeting was duly adjourned at 8:25 p.m.
Dallas Larson, Administrator
5
CITY OF CENTERVILLE 07/03/13 7:31 AM
Check Detail - July 10, 2013 Page 1
Check
Date Check # Vender Name Comments Amount
7/5/2013 000459E PERA PERA W/H - PAY PAYPERIOD 14
Check Nbr 000459 PERA $2,633.64
7/5/2013 000460E WELLS FARGO H.S.A. - W.H - PAY PERIOD 14
Check Nbr 000460 WELLS FARGO $1,829.17
7/5/2013 000461E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 14 & 14.1
Check Nbr 000461 MINNESOTA DEPT OF REVENUE $1,151.42
7/5/2013 000462E IRS /EFTPS FED W/H - PAY PERIOD 14 & 14.1 $2,659.45
7/5/2013 000462E IRS /EFTPS FICA W/H - PAY PERIOD 14 & 14.1 $3,872.80
Check Nbr 000462 IRS /EFTPS $6,532.25
7/10/2013 028063 ANOKA COUNTY PARKS PERMIT 8K 5K RUN /WALK - 2013 SPECIAL USE PERMIT
Check Nbr 028063 ANOKA COUNTY PARKS $187.47
7/10/2013 028064 BUSINESS FORMS & ACCOUNTING LASER CHECKS - BLUE
Check Nbr 028064 BUSINESS FORMS & ACCOUNTING $198.84
7/10/2013 028065 CENTERPOINT ENERGY 7087 20TH AVE S - SERV THRU 6-24 -13 $12.85
7/10/2013 028065 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 6 -24 -13 $36.89
7/10/2013 028065 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 6 -24 -13 $17.21
7/10/2013 028065 CENTERPOINT ENERGY 1737 MAIN STREET - SERV THRU 6 -24 -13 $13.10
7/10/2013 028065 CENTERPOINT ENERGY 2085 W CEDAR ST - SERV THRU 6 -24 -13 $86.89
7/10/2013 028065 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 6 -24 -13 $14.31
Check Nbr 028065 CENTERPOINT ENERGY $18125
7/10/2013 028066 CHAPMAN HOMES 7313 PELTIER CIRCLE 12 -077 ESCROW RELEASE
Check Nbr 028066 CHAPMAN HOMES $5,000.00
7/10/2013 028067 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 6 -17 -13 $456.96
7/10/2013 028067 CONNEXUS ENERGY 6800 -20TH AVE -SCADA - SERV THRU 6 -20 -13 $6.65
7/10/2013 028067 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219678 - SERV THRU 6 -28 -13 $117.26
7/10/2013 028067 CONNEXUS ENERGY STREET LIGHTS - 395653 - 219699 - SERV THRU 6 -28 -13 $114.16
7/10/2013 028067 CONNEXUS ENERGY 7087 20TH AVE N - SERV THRU 6 -17 -13 $87
7/10/2013 028067 CONNEXUS ENERGY 6900 20TH AVE - LIFT STAT - SERV THRU 6 -17 -13 $6S
7/10/2013 028067 CONNEXUS ENERGY 7100 -20TH AVE - TRAFSG - SERV THRU 6 -20 -13 $40.x„
7/10/2013 028067 CONNEXUS ENERGY 6800 -20TH AVE -SCADA - SERV THRU 6 -20 -13 $6.65
Check Nbr 028067 CONNEXUS ENERGY $898.87
7/10/2013 028068 GOETZ LANDSCAPE & IRRIG. LAURIE LAMOTTE PART - REPAIR TURF
Check Nbr 028068 GOETZ LANDSCAPE & IRRIG. $3,647.62
7/10/2013 028069 GOPHER STATE ONE CALL INC SERV THRU JUNE 2013 $79,75
7/10/2013 028069 GOPHER STATE ONE CALL INC SERV THRU JUNE 2013 $79.75
Check Nbr 028069 GOPHER STATE ONE CALL INC $159.50
7/10/2013 028070 IIMC ANNUAL MEMBERSHIP FEE - K. SWEENEY
Check Nbr 028070 IIMC $85.00
7/10/2013 028071 ISS SYSTEM MONITORING
Check Nbr 028071 ISS $111.04
7/10/2013 028072 METROPOLITAN COUNCIL ENVIROMEN SAC CHARGES - 2ND QTR 2013 - 1673 HUNTER'S RIDGE LN
Check Nbr 028072 METROPOLITAN COUNCIL ENVIROMEN $2,410.65
7/10/2013 028073 PORTA -POT TRACIE MCBRIDE MEM. PARK - SERV THRU 6 -25 -13
Check Nbr 028073 PORTA -POT $112.27
7/10/2013 028074 PRESS PUBLICATIONS NOTICE OF HEARING
Check Nbr 028074 PRESS PUBLICATIONS $36 .68
7/10/2013 028075 REGENCY HOMES, INC. 6732 BEAVER POND WAY - 11 -080 - ESCROW RELEASE
Check Nbr 028075 REGENCY HOMES, INC. $1,000.00
7/10/2013 028076 SCHMITZ, DAN MILEAGE REIMBURSEMENT - ACCESSIBITY TRAINING
Check Nbr 028076 SCHMITZ, DAN $19.22
Total Checks $26,194.89
Note: There will be an updated list of disbursements for approval on 7- 10 -13.
6
CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1
Check Issue Dates: 6/8/2013 - 6/21/2013 Jun 20, 2013 03:14PM
Report Criteria:
Report type: Summary
GL Check Check Vendor Description Check
Period Issue Date Number Number Payee Amount
06/13 06/20/2013 5865 11565 ASPEN MILLS, INC UNIFORMS 523.79
06/13 06/20/2013 5866 30500 CENTURY LINK CENTERVILLE PHONE 56.48
06/13 06/20/2013 5867 30575 CITY OF CIRCLE PINES 2ND QTR ACCOUNTING SERVI 1,575.00
06/13 06/20/2013 5868 31137 CONNEXUS ENERGY ELECTRIC STATION 1 429.61
06/13 06/20/2013 5869 70578 GRAINGER CLEANING SUPPLIES 501.07
06/13 06/20/2013 5870 90151 IMAGE PRINTING & GRAPHICS RECRUITMENT BROCHURES 322.87
06/13 06/20/2013 5871 120440 LEXINGTON FIRE DEPT. FEMA GRANT TURNOUT GEAR 3,200.00
06/13 06/20/2013 5872 120450 CITY OF LINO LAKES MAY REIMB -FEMA INS 30,355.95
06/13 06/20/2013 5873 160130 PERFORMANCE PLUS LLC MEDICAL TESTING 160.00
06/13 06/20/2013 5874 160493 PREMIUM WATERS, INC BOTTLED H2O 32.59
06/13 06/20/2013 5875 180095 THE REINALT- THOMAS CORP TIRES 2010 F150 1,059.68
06/13 06/20/2013 5876 190850 JERRY STRETCH REIMB TITLE TRANSF 3 NEW V 68.25
06/13 06/20/2013 5877 200150 THOMAS MOTORS, INC '95 MTC 97.92
06/13 06/20/2013 5878 220200 VERIZON WIRELESS CELL PHONES 105.52
06/13 06/20/2013 5879 240100 XCEL ENERGY ELECTRIC STATION 2 452.09
06/13 06/21/2013 2013005 210300 US BANK DP -VISA VEH MTC 1,246.73
Grand Totals: 40,187.55
Checks #5856 -5864 Payroll
M = Manual Check, V = Void Check
7
! MTC TELECOMMUNICATIONS
COMMISSION
June 24, 2013
Mr. Dallas Larson
City of Centerville
1880 Main Street
Centerville, MN 55038
RE: APPROVAL OF 2014 NORTH METRO TELECOMMUNICATIONS
COMMISSION BUDGET
Dear Dallas:
Enclosed, please find for the council's review and approval the 2014 North Metro
Telecommunications Commission Budget.
The Commission's operating budget for 2014 is proposed at $1,104,001. This number represents
an $37,558 (3.5 %) increase over last year's operating budget. The increase is due to an "up to"
2% increase for North Metro TV staff, an increase in benefits to reflect the benefits paid by the
Member Cities to their employees for 2014, the addition of a 20 hour per week public access
assistant, and money for an upgrade and redesign of the website. The remainder of the budget
remains at the 2013 levels.
Budgeted capital costs for 2014 are $6,855 lower than in 2013. Several video systems must be
replaced /upgraded. All equipment purchases will maintain the integrity and safety of the current
systems, while moving North Metro TV toward a tapeless and HD environment. The capital
budget totals $439,638. This number also covers routine computer /software upgrades, repair and
resurfacing of the parking lot, and the bond payment for the building ($185,638).
Franchise fees paid back to the Member Cities are budgeted at $320,000. This is $35,000
(12.3%) higher than last year's franchise fee payment.
Recommendation: That the Member Cities approve the 2014 Commission Budget as
recommended by the Telecommunications Commission and the
Operations Committee.
The Joint Powers Agreement states, "submitted budgets shall be deemed approved
by a Member City unless, prior to October 15 preceding the effective date of the
proposed budget, the Member City gives notice in writing to the Commission that it is
withdrawing from the Commission."
12520 Polk Street Northeast, Blaine MN 55434 Phone: (612) 780 -8241 Fax: (612) 780 -8242
Blaine • Centerville • Circle Pines • Ham Lake I Lexington • Lino Lakes • Spring Lake Park
8
Page 2
I want to thank the Commission directors, staff, and the Operations Committee for their efforts in
preparing these budgets. If you have any questions about either budget please consult with your
Commission director or City Administrator.
I look forward to working with all parties, throughout the remainder of 2013, toward reaching the
full potential of North Metro TV and to increase both the quality and quantity of community
programming and services in 2014.
Sincerely,
P z " W
Jeanne Mason
Chair, North Metro Telecommunications Commission
Enc.
9
2014 North Metro Telecommunications Commission
Budget
Talking Points
Overall Organizational Goals
• To participate in national and local legislative and legal challenges to protect local
franchising and funding for community television for future franchises.
• To prepare for the franchise renewal process by developing strategies and
building financial reserves.
• To meet the growing needs and demands of public access producers by expanding
facility availability through the addition of a 20 hour per week assistant.
• To upgrade the website to a more user friendly source for local, HD, video -on-
demand programming that can be viewed using any device.
• To balance the integrity of the production equipment and the productivity of staff
and the public, with the financial needs of the Cities.
• To replace equipment, when required, with HD capable tools for producing higher
quality programming that can be immediately showcased via the website. HD
programming will also improve the look of current public access channels.
• Continue to provide program playback and channel management services,
computer and video equipment maintenance and consulting services, internet
streaming services for city meetings, program production and event coverage
services, and public access to television production for our cities, schools and
general public.
Estimated Fund Balance/Revenues/Expenses
■ The beginning fund balances for 2014 are estimates based on previous allocations,
planned spending for 2013, and estimated income.
• Estimated revenues include: Franchise fees based on the actual first quarter
franchise fee payment. PEG fees are based on the actual first quarter PEG fee
payment. Because of a franchise fee review settlement with Comcast, PEG
funding through 2017 is no longer threatened by recent FCC orders. Other
income includes dub fees, sponsorship spots, production services, and $123,339
withdrawal from the equipment reserves. Interest income is estimated based on
the first quarter interest earnings of this year.
• Estimated expenditures include the operating expenses, capital expenses, and the
franchise fee payment to the cities. Franchise fees back to cities are budgeted at
$320,000. This is $35,000 more than the previous year, a 12.3% increase.
• The year end fund balances include:
o The Operating reserve at 25% of the operating budget.
o Accrued vacation, sick and comp time. The total value of owed
vacation, sick, and comp time to employees.
P. 1
10
• The Capital equipment fund has traditionally been used as a savings
account for major equipment system upgrades. However, the cost to
upgrade all of our major equipment systems to HD will need to be
accomplished at one time, could cost between 1.5 and 2.5 million dollars,
and will require bonding. As such, the capital equipment fund has been
spent down, and is now intended for emergency replacement of unplanned
equipment failures.
• The truck replacement fund is to replace the production truck. The
current truck is twelve years old. It may need to be replaced in the next
few years. The cost of replacement is 175,000- 185,000.
• The building repair fund is to cover major costs related to the building
such as windows, roof, furnace, AC replacement and painting, carpet
replacement etc.
o The bond reserve is an amount required by our bond resolution, intended
to be the final payment of the bond.
o The franchise renewal fund is a reserve fund for the NMTC's upcoming
franchise renewal process. Franchise renewal can be very expensive, with
the informal negotiation process costing approximately $200,000 across a
three year period. Moving to a formal negotiation process is more
expensive. These costs include needs assessments, consulting, and legal
fees.
Budget
■ The recommended operating budget for the organization totals $1,104,001. This
number represents a $37,558 (3.5 %) increase over last year's operating budget.
The increase can be attributed to salary and benefit increases, the addition of a
part-time public access assistant, increased funding for conference attendance,
and a website upgrade. There is no increase to any other part of the operating
budget.
■ Budgeted equipment purchases for 2014 are $6,855 less than in 2013. The major
purchases include motion graphics and replay equipment for the truck, energy
efficient LED lights for the studio, HD camera equipment for staff and public
departments, master control CG and server upgrades, and a ULive remote video
transmission system that can be used to go live over our channels from any
location. All equipment purchases will maintain the integrity and safety of our
current equipment systems, while moving us toward our goal of a tapeless and
HD environment. The capital budget also includes routine computer /software
upgrades, parking lot repairs, and the building bond payment of $185,638. The
capital equipment budget totals $439,638. A little over half of the equipment will
be paid for by drawing upon reserves.
■ Franchise fees paid to the cities are budgeted at $320,000. This is a $35,000
(12.3 %) increase over last year's franchise fee payment.
P. 2
11
Closing Points
• We have created a thriving and dynamic service for our cities, schools, producers,
and viewers. Through program playback and channel management, internet
streaming of city meetings, computer and network consulting, video equipment
consulting, and video production services, our cities are seeing real benefits from
their investment of franchise fees and PEG fees. Our cable subscribers are
benefiting from this investment with educational opportunities, and varied,
informative and interesting programming regarding their communities.
• We are taking important steps to remain relevant in a media viewing world that
expects high quality programming provided in a format that can be utilized on any
device.
■ We are expanding services to meet the needs of our local producers.
■ PEG fee increases are tied to the previous year's consumer price index average,
which was 1.7%. The PEG fee could increase by five cents from 3.16 per
subscriber per month to 3.21, if the Commission wishes.
P. 3
12
North Metro Telecommunications Commission
2014 FINANCIAL SUMMARY
Estimated Fund Balances /Revenues /Expenditures.
BEGINNING FUND BALANCES
Operating Reserve $,611
Accrued Vac, Sick, Comp $112020,866
Capital Equip. Fund $369,556
Truck Replacement Fund $103,000
Bldg Repair Reserve $120,000
Franchise Renewal Fund $,2
$84000
Bond Reserve $84,00
TOTAL: $1,263,225
ESTIMATED REVENUES
Franchise Fees $1,015,000
PEG Fees $710,000
Other Income $13 339
$300
Interest Income $
TOTAL: $1,863,639
ESTIMATED EXPENDITURES
Operating Expenses $ ,001
$439
Capital Expenses $439,638
Franchise Fees Back to Cities $320,000
TOTAL: $1,863,639
YEAR END FUND BALANCES Increase(Decrease)
Operating Reserve $277,158 $10,547
Accrued Vac, Sick, Comp $120,866 $0
Capital Equip. Fund $246,217 - $123,339
Truck Replacement Fund $103,000 $0
Bldg Repair Reserve $120,000 $0
Franchise Renewal Fund $199,192 $0
Bond Reserve $84,000 $0
TOTAL: $1,150,433 - $112,792
P. 4
13
North Metro Telecommunications Commission
Budget Line Item Supporting Information
Personnel
• An up to 2% salary increase was budgeted.
• A part -time (20 hours per week) public access assistant position was added at
$10.70 per hour with a raise to $11.00 at six months. This will expand hours
available to the public by up to 20 hours per week, including Saturdays.
• The temporary, part -time production assistant positions earn up to $420 per month
(up to 42 hours per month at $10 per hour) and are not eligible for health benefits or
PERA. Payroll taxes apply. The part -time budget was increase by 2 %.
Benefits
• The NMTC employee benefits package is based on the benefits packages offered by
the Member Cities to their employees.
• The NMTC's contribution to PERA is not expected to increase in 2014.
Administrative Expenses
• Budgeted administrative expenses are $9,500 higher than 2013. The NATOA
conference will be held in St. Paul in 2014, and attendance could be valuable with
franchise renewal just around the corner. The largest part of the increase is for a
complete website upgrade and redesign.
• Tuition and training expenses comply with the revised employee handbook
designating $500 per employee per year for training purposes and to cover the
expenses for IT staff's Microsoft and SCALA certification classes.
Production Expenses
• Production expenses remain at the 2013 level.
• Advertising /Marketing line item includes billboards, flyers, posters, cable spots, t-
shirts, and other marketing incentives.
• The annual volunteer award ceremony, video production supplies, intern stipends,
blank DVDs and videotape, production vehicle costs, and video equipment parts and
maintenance are included under production costs.
Office Expenses
• Overall, office expenses remain at the 2013 level.
• Building maintenance includes the furnace /AC maintenance contract, lawn care,
snow removal, carpet and window cleaning, fire inspection, and probable
landscaping and building mechanical services.
• Building utilities include sewer, water, gas, and electric.
P. 5
14
• Insurance includes all property, liability, crime, volunteer, vehicle, and monument
sign coverage.
• Office supply line item includes all office supplies, and maintenance contracts on
printers and copiers.
• Telephone /Internet/Web Hosting costs reflect website maintenance contract,
telephone costs, the annual phone software upgrade, and costs associated with
video streaming and video on demand services.
• Postage and subscriptions covers the cost of mailing dubs, equipment for contract
maintenance, magazines, newspapers, and other postage for the NMTC.
• Property tax is for the recycling assessment.
• The Commission no longer utilizes the Senior Community Service Employment
program for our cleaning service. As such, funds for a cleaning service are included.
Capital Expenditures
• The 2014 capital budget includes motion graphics and replay equipment for the
truck, energy efficient LED lights for the studio, HD camera equipment for staff and
public departments, master control CG and server upgrades, and a ULive remote
video transmission system. All equipment purchases are SD /HD capable and are
necessary to meet our goals of maintaining the integrity and safety of our equipment,
and moving to a tapeless, HD environment.
• Office equipment includes routine computer and software upgrades for office
computers.
• The parking lot is cracking and needs to be repaired, resurfaced, and repainted.
• The building bond payment is included under capital expenditures, and represents
$185,638 of the capital budget.
Summary
• Operating expenses have been budgeted $37,558 higher than in 2013. The increase
can be attributed to a 2% salary increase, benefit allotment increase, the addition of
a 20 hour per week part -time assistant position, the expectation that there will be
heightened interest in attending the NATOA conference, and for a redesign of the
website to make access to programs easier, and to make HD programs available to
viewers on- demand. This is a 3.5% increase over the 2013 operating budget.
• The capital equipment budget is $6,855 less than in 2013. All purchases will replace
or supplement current equipment and move us toward the HD format. Money has
been budgeted for parking lot repairs and a $3,200 increase in the building bond
payment. A little over half of the equipment expenditures will be paid for by drawing
upon the equipment reserves.
The total budget is $30,703 higher than the 2013 budget, a 2% increase.
P. 6
15
2014
North Metro Telecommunications Commission Bud et
2012 2013 1 2014 }
ACTUAL ' 1
BUDGET NOTES
j Budget April Act. Dpt.01 Dpt.02 j
PERSONNEL
Administrative (02) 1
Director Meeting Per Diem 3,300 5,940 _ 630 j 3,780 1 0% 100% 7 per month @ $45
Executive Director (1) FT 68,453 69,821 21,485 71,217 0% 100% Heidi Arnson
Admin. Asst/IT Engineer (1) FT 28,413 28,983 8,918 29,563 { 0% 50% Rose Valez
Overtime Pay 0 0 0 0 � 0% 100%
0 0 0 , 0 j 0% 100% 11 Up to a 2% COLA increase
Accrued Vac/Sick/Comp
Sub Total: 100,166 104,744 31,033 104,560 ;
Production (01) I
IT Engineer/ Administrative Asst. 28,413 28,983 8,918 ; 29,563 ! 50% 0 °l° Rose Valez
Video Engineer (1) FT 56,826 57,966 17,837 F 59,125 j 100% 0% Richard Kocinski
Sports Director (1) FT 51,085 52,111 16,032 53,153 100% 0% i Kenton Kipp
News Director (1) FT 51,085 52,111 16,032 53,153 100% 0% Michele Klyve
Programming Coord. (1) FT 46,696 47,621 14,650 1 48,573 100% 0% Michele o n ter
so n
Ed. / Special Projects Coor. (1) FT 46,696 47,621 14,650 t 48,573 100% 0% T.J. n Kus sian
Outreach Coord. (1) FT 46,696 47,621 14,650 48,573 100% 0% Damian us
Sports Producer (1) FT 42,037' -- 42,87 13,190 ; 43,734 100% 0% Matt Waldron
News Producer (1) FT 42,037 4 2,877 13,190 + 43,734 100% 0% Ben Hayle
Studio Manager (1) FT 41,576 'I 42,877 13,190 43,734 -1 100% 0 Eric Houston
Part-Time Assistants 44,001 46,8 16,701 47,754 .J 100% 0% 9 assts. @ $425 per month
Part-Time Studio Assistant 01 0 0 11,500 100% 0% New position, expanded public hours
Accrued Vacation /Sick/Comp 0 0 0 0 100% 0%
Sub Total: 497,148 509,483 159,040 a 531,16911 Up to a 2% COLA increase
PERSONNEL TOTAL: 597,314 , 614,227 190,073 635,729 j
I; d li I
2014
1 1 . Lj
2012 2013 2014 _
ACTUAL BUDGET BUDGET i NOTES
� 1 Budget April Act. Dpt. 01 Dpt. 02
BENEFITS
Administrative (02) F ' '
FICA 7,246 f 6,495 2,231 , j 6,249 0% 100% 11 6.2% of gross wages
1,51 + 1,462 (i 0% 100% 1.45% of gross wages
Medicare 7.25% of FT gross wages
PERA 7,023 7,594 2,204 { 7,307 ! /. 100%
400 0% 100% Health /Dental
i
Benefits Package 22,441 22,800 7,192 X23, ; ; j /STD, LTD, ADD
1,380 493 1,381 474 ; 0% 100% ! 1 .47% of gross wages
Workers Compensation I
Electronic Filing Charges 257 ' 300 92 600 ! 0% 100% 1
a
4 Sub Total: 38,347 j 39,201 13,100 39,492 1
Production (01) ° 0% 6.2% of gross wages
FICA 36,850 31,588 11,449 32,933 , 100 /°
Medicare 7,388 1 7,702 100% 0% 1 1.45% of gross wages
PERA 32,853 533 44 10,320 35,048 100% 0% i 7.25% of FT gross wages
Benefits Package 100,888 102,600 33,772 105,300 ; 100% 0% Health /Dental /STD, LTD, ADD
Workers Compensation 1,705 { 2,395 1,468 2,497 100% 0% .47% of gross wages
Electronic Filing Charges 481 1 300 92 I 600 100% 0%
i
Sub Total: 172,777 177,815 57,101 184,080 I
BENEFITS TOTAL: 211,124 217,016 70,201 223,572
*Benefits package = based on cities
$975 per employee /per month
I
,
2014
North Metro Telecommunications Commission Bud et
2012 2013 2014 1 I
ACTUAL BUDGET BUDGET i ; NOTES
Budget April Act. Fpt. 01 Dpt. 02
�l
ADMINISTRATIVE EXPENSES a
Audit: Commission 10,703 11,000 8,400 11,500 0% 100% Annual audit of Commission finances
Audit: Company 0 0 0 0 0% 100% Audit of Comcast FF payment accuracy
Conferences 495 2,00 289 4,000 0% 100% I NA conf. in St. Paul in 2014
Consultants 0 3,000 0 15,000 0% 100% Website upgrade /redesign
General /Special Meeting Expenses 2,9001 3,000 796 3,000 0% 100%
Government/Legislative Affairs 0 5,000 0 0 . 0% 100%
General
Legal Fees 42,179 35,000 19,580 35,000,1
0% 100%
Membership Dues 4,582 6,000 1,750 6,000 , 0% 100% NATOA, ACM, Sams Club, Arts Alliance
_ ileage Reimbursement 1,169 2,500 593 2,500 1 0% 100%
w ersonnel Recruitment 0 0 0 0 0% 100%
Tuition and Training 90 7,500 3,395 7,500 0% 100% IT Cert. /Equipment sa ge
Contingency Expenses 0 1 0 0 O I 0% 100%
ADMINISTRATIVE EX. TOTAL: 62,118 75,000 34,803 ', 84,500
PRODUCTION EXPENSES
Advertising /Marketing 7,904 10,000 60411 10,000 j 100% 0 % Cable spots, rate cards, flyers, supplies
Awards Ceremony/ Entry Fees 6,473 6,500 370 6,500 j 100% 0% Trophies, Entry Fees, Ceremony
Bulbs /Batteries /Other Prod. Costs 3,531 4,000 768 4000. 100% 0% Bulbs, Camera Batt. Duct tape
Interns 7,005 8,000 1,000 8,000 100% 0% $500 stipend for 100 hours of work for 16
Truck/Fleet Vehicle Gas /Oil 4,291 4,500 987 .j j3,000 500 100% 0% Prod. Van & fleet vehicles
Truck/Fleet Vehicle Maint/Lic. 3,032 3,000 601. 100% 0% Prod. Van & fleet vehicles
Video EquipmenUParts /Maint. 7,284 10000 3,592 000 100% 0% Parts and Maintenance for video equip.
DVDsNideo Tape 6,738 7,000 656 " 000 100% 0% DV, DVCPro, DVD
PRODUCTION EX. TOTAL: 46,258 ' 53,000 8,578 53,000
� i
2014
North Metro Telecommunications Commission Bud et
2012 1 2013 7 2014 i
ACTUAL I BUDGET BUDGET i NOTES
I Budget April Act. j Dpt. 01 Dpt. 0 2 1
OFFICE EXPENSES '•
Building Maintenance 13,083 1 22,500 2,684 22,500 1 50% 50% Bldg & Prop. /Fire Insp. /Furn. Contract
Building Security 780 , 600 126 700 ; 50% 50%
Building Utilities 21,001 ? 25,000 7,846 25,000 ; 50% 50% Sewer, Water, Gas & Electric
Insurance 10,946 15,000 13,452 j 15,000 50% 50% Liability /property/vehicle /volunteeer
Office Supp. /Office Equip. Maint. 14,901 16,500 4,694 16,500 1 50% 50% Copier & Fax maint. contracts, Supplies
Phone /Internt Service/Web Hosting 16,770 I 17,000 4,357 17,000 ! 50% 50% Streaming for 2 channels and VOD
Postage /Subscriptions 2,360 4,000 1,463 4,000 50% 50% f Local papers, dub /packet postage
Property Tax 389 ' 600 389 500 j 50% 50% Recycling assessment
Trash/Recycling/Janitorial 1,95 6,000 778 6,000 + 50% 50%
• OFFICE EXPENSES TOTAL: 82,184 { 107,200 35,78911 107,200]1
{
OPERATIONS TOTAL: 998,998 1,066,443 339,444 1,104,001
CAPITAL EXPENDITURES
Video Equipment 72,288 217,000 47,516 1 234,0001 100% 0% HD Cameras, MC upgrades, studio lights
Computer /Office Equipment 20,143 17,000 9,466 17,000 50% 50% a encoder, office systems
Vehicles 0 a 30,000 31,914 , 0 100% 0%
Building Expenditures 0 0 0 3,000 0% 100% j Lot resealing, crack repair
Bond Payment 149,883 1 182,493 0 185,63811, 0 % 100%
j l
CAPITAL EXP. TOTAL: 242,314 446,493 88,896 439,638
GRAND TOTAL. 1,241,312 1,512,936 428,340 1,543,639 - A
r
f
+ S
Equipment Purchase Plan
2014
Equipment Location Recommended New Equipment Est. Cost For Each Quantity Total Cost
Production Truck Switcher Contract $ 2,000.00 1 $ 2,000.00
Ross X ressions HD /SD Motion Graphics s s. $ 50,000.00 1 $ 50,000.00
Grass Valley K2 Dyno Upgrade $ 22,000.00 1 $ 22,000.00
Sub Total: $ 74,000.00
Studio A Rosco 4C MIRO Cubes LED Key lights $ 1,250.00 13 1 $ 16,250.00
Flatscreen Monitor /stand $ 1,100.00 1 $ 1
Audio monitors, ;m p, cables $ 1,350.00 2 $ 2,700.00
Sub Total: $ 20,050.00
Staif Portable News Dept. HPX 255 HD Camera, cards $ 8,800.00 1 $ 8,800.00
T.J. Dept. DSLR Camera, lens, accessories $ 4,081.00 1 $ 4,081.00
T.J. Dept. Go Pro, memory card $ 500.00 1 1 $ 500.00
T.J. Stead icam, stabilization system $ 3,500.00 1 $ 3,500.00
Promo, Zeiss Compact Prime 50mm EF Mount $ 4,000.00 1 $ 4,000.00
Promo, Camera Crane, vertical brake, softbox I $ 520.00 1 $ 520.00
Promo, Swing Away Matte Box $ 600.00 1 $ 600.00
Sub Total: $ 22,001.00
Public Portable IPanasonic AG- HMC150 Camera $ 3,000.00 3 $ 9,000.00
Manfrotto 504HD Tripod $ 1,200.00 3 $ 3,600.00
Sennheiser ME66 Shotgun Mic Kits $ 900.00 3 $ 2,700.00
Camera Bas $ 200.00 3 $ 600.00
Arri Light Kit/Accessories $ 3,900.00 1 $ 3,900.00
Sub Total: $ 19,800.00
Public Editin
Sub Total: $ -
Staff Editing Sorts Suite: SD /HD Monitor $ 2,425.00 1 $ 2,425.00
Sub Total: $ 2,425.00
Master Control ITiahtrope Maintenance Contract $ 9,560.00 1 $ 9,560.00
Trade in SXLE for an SX2 $ 8,675.00 1 1 $ 8,675.00
Trade in Carousel Player 14 $ 4,500.00 1 1 $ 4,500.00
Trade in Carousel Player 15 $ 4,500.00 1 $ 4,500.00
Sub Total: $ 27,235.00
Miscellaneous Mics, batteries, filters, lighting accessories $ 17,000.00 1 $ 17,000.00
headsets, gels, frames, stands,
Si n U rade, full color, remotely controllable $ 15,900.00 1 $ 15,900.00
Ulive Remote Video Transmission System $ 20,000.00 1 $ 20,000.00
Sub Total: $ 52,900.00
Equipment Total: $ 218,411.00
Tax: $ 15,561.78
Total: $ 233,972.78
P. 11
20
NORTH METRO FRANCHISE FEE HISTORY
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
rCenterville $ 242,213.25 $ 252,173.49 $ 263,753.93 $ 279,20895 $319,025,00 $372,357,22 $419,605.63 $451,142.07 $489,867.99 $489,867.99 $507,790.06 $503,339.13 $533,294,61
$ 17,34 5.71 $ 17,184.79 $ 17,019.97 $ 17,335.34 $20,586.00 $24,471.73 $27,709.99 $30,394.00 $33,396.69 $33,396.69 $34,466.27 I $32,296.67 I $33,949.63
Circle Pines $ 23,186.101 $ 24,092.12 $ 24,038.71 $ 26,111.31 $32,761.00 $37,791.19 $ 42 , 127.90
55.23 I $$10,300.91 I $$20,788 Ot � $$20,788 01 I I $$26,979 69 � $$31,446 66 I � $139,834.48
N Ham Lake � $ 54,343.20 1 $ 56,344.93 1 $ 56,094.40 1 $ 61,562.41 � $72,454.00 � $89,622.56 � $
j I $ 11,755.98 I $ 12,282.80 I $ 12,215.15 $ 12,467.38 $13,358.00 $14,226.57 $15,843.48 $16,149.47 $17,332.08 $17,332,08 I $17,22992 I $16,913.54 $17,630.79
N Lexington
Lino Lakes I $ 74,721.901 $ 78,960.89 I $ 78,388.13 1 $ 78,656.36 1 $91,430.00 $108,733.61 $124,734.06 $138,088.24 $154,639.41 $154,839.41 $164,19727 I $164,334.42 $170,600.73
Spring Lake Park $ 40,406.471 $ 40,692.02 $ 41,874.851 $ 41,883.421 $45,333.00 I $48,737.21 $52,724.02 $55,191.43 I $58,168.63 $58,168.63 I $57,343.08 $58,600.64 + $61,520.23
Total Franchise Fee: $ 463,972.61 $ 481,731.04 $ 495,385.14 $ 517,225.17 $594,947.00 $695+ 993.09 ,800.31 $ $87,860.22 $$61,542.85 8 922,607.63
$77,264.47 $9 $7,606 43 $$28,753.00 $95 $847,05) $1 $51,287.72
Increase Over Past Year $ - $ 17,758.43 $ 13,654.10 $ 21,840.03 $77,721.83 $100,
Bud et/Other: $ 272,478.00 $ 466,177.00 $ 358,410.00 $ 420,319.00 $474,719.00 $522,855.00 $583,800.31 $645,343.16 $722,607.63 $595,029.06 $620,851.06 $673,600.01 $724,608.00
Back to Cities: $ 191,494.61 $ 15,554.04 $13 .975.14 $ 96,906.17 $120,228.00 $173,085.09 $200,000.00 $200,000,00 $200,000,00 $335,385.00 $338,316.00 $284,720.00 $284,999.73
SUBSCRIBER GROWTH
(Based on Comcast Figures)
# OF PAYING &
NON - PAYING # SUB. INCREASE
SUBS. AT YEAR OVER PREVIOUS
YEAR END YEAR % CHANGE
2012 19,654 175 0.90%
2011 19,479 -773 - 3.82%
2010 20,252 -1,382 - 6.40%
2009 21,634 913 4.40%
2008 20,721 363 1.78%
2007 20,358 -103 .50 %-
2006 20,461 316 1.57%
2005 20,145 1,105 5.80%
2004 19,040 1,268 7.13%
2003 17,772 1,564 9.60%
2002 16,208 -860 5.0 %-
2001 17,068 -2,053 11 %-
2000 19,121 215 1.1
1999 18,906 936 5.2%
1998 17,970 1,202 7.2%
1997 16,768 1,059 6.7%
1996 15,709 741 5.0%
1995 14,968 1,480 11.0%
1994 13,488 1,536 12.9%
1993 11,952 371 3.2%
P. 13
22
City Benefits
City 2012 2013 2014
Blaine $930.00 $960.00 $990.00
Centerville $925.00 $950.00 $975.00
Circle Pines $920.00 $945.00 $975.00
Ham Lake $850.00 $850.00 NA
Lexington $1,100.00 $1,100.00 NA
Lino Lakes $1,148.00 NA $1,135.00
Spring Lake Park $1,157.40 NA NA
2012 Average $1,004.29
P. 14
23
Anoka County Contract No. 2011 -0124A
AMENDMENT NO. 1
TO
Connectivity Services Agreement
With Community Anchor Institution(s)
For Broadband Services
At Co- location Service Site(s)
THIS AMENDMENT is made this 10 day of July, 2013 the date of the signature of the
parties notwithstanding, by and between the County of Anoka, a political subdivision of the
State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as the
"County," and the City of Blaine, Minnesota, hereinafter referred to as the "Entity."
WITNESSETH:
WHEREAS, the Entity and the County wish to amend the Connectivity Services
Agreement dated April 4, 2011 to allow for different service levels at co- location service sites;
and
WHEREAS, Paragraph XII. MODIFICATIONS of said Agreement provides that any
material alterations, modifications or variations of the terms of this Agreement shall be valid and
enforceable only when they have been reduced to writing as an amendment and signed by the
parties.
WHEREAS, Paragraph XXIII. ATTACHMENTS AND EXHIBITS of said Agreement
provides that Exhibits are incorporated into the Agreement by reference.
WHEREAS, Attachment A of the Agreement lists the Capacity and costs for each co-
location service site.
NOW, THEREFORE, in consideration of the mutual covenants hereinafter stated or
contained in the Agreement, the parties do hereby agree as follows:
24
The parties agree to change Attachment A, as follows:
ATTACHMENT A
Capacity and Costs for Co- location Sites
1. Entity Name: City of Centerville, MINNESOTA
2. Entity Contact Information:
Principal Contact:
Name: Dallas Larson
Position: Administrator _
Office Phone: (651) 429 -3232
Cell Phone: C _65_TM4 -3328
Home Phone: ( 507) 263 -2870
Email: diarson @centervillemn.com
Secondary Contact:
Name: Paul Palzer
Position: Public Works Direcor _
Office Phone: ( 651) 651 -4750
Cell Phone: (654 1 -5733
Home Phone: (651) 762 -8968
Pager: ( 612) 640 -2534
Email: ppalzer @centervillemn.com
Billing Contact:
Name: Teresa Bender
Position: City Clerk
Office Phone: ( 651) 429 -3232
Cell Phone:
Home Phone: ( )
Pager: ( )
Email: tbender @centervillemn.com
3. Following are the site locations included for equipment co- location:
-2-
25
Site # Location Address City Service Monthly
Capacity Costs
40 Centerville Public Works 2085 Cedar Ave. Centerville 100Mb $75
50 Centerville City Hall / 1880 Main St Centerville 100Mb $37.50
Centennial Fire Station 3 (Shared location)
TOTAL $112.50 / month
1. This Amendment is hereby made a part of and shall be amended to the
Agreement of the parties.
2. All other terms and conditions of the original Agreement shall remain in full force
and effect.
-3-
26
IN WITNESS WHEREOF, the parties have signed this Amendment on the dates written
below.
COUNTY OF ANOKA ENTITY
By: By:
Jerry Soma Tom Wilharber, Mayor
County Administrator
Dated: Dated:
APPROVED AS TO FORM
By:
Assistant County Attorney
Dated:
-4-
27
Memo, a 2
TO: Honorable Mayor & Council Members
FROM: Staff
SUBJECT: Encroachment Agreement — 7017 Brian Drive — Fence
Encroachment Agreement — 7112 Brian Drive — Fence
DATE: July 3, 2013
Both homeowners have submitted fence permits, paid associated fees and submitted signed
encroachment agreements. The Building Inspector has review their respective applications and signed
off on them.
28
RESOLUTION NUMBER 13 -0
A RESOLUTION AUTHORIZING STAFF TO WRITE -OFF A LOAN BETWEEN
FUNDS
WHEREAS, the City Council has previously adopted Resolution 09 -027, providing for a
loan between funds and terms for repayment, and
WHEREAS, source of funds for repayment of these loans was projected to be sale of land
for commercial development and
WHEREAS, significant new development is not anticipated in the foreseeable future, and
the anticipated proceeds from the sale of the land will likely be much less than originally
anticipated, thus repayment of the loan is in doubt, and
WHEREAS, the source of the loan is the Sanitary Sewer Fund, which has sufficient fund
balance to continue its operations.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
The City Council hereby authorizes that the remaining loan balance in the amount of
$388,296.24 due to the Sanitary Sewer Fund from the Fund 348, 2009 Bond Fund (Series
B) is hereby forgiven and written off in its entirety.
Adopted by the City Council this day of , 2013.
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
29
RESOLUTION NUMBER 13 -0
A RESOLUTION AUTHORIZING STAFF TO WRITE -OFF A LOAN BETWEEN
FUNDS
WHEREAS, the City Council has previously adopted Resolutions 07 -022, 08 -024 & 10-
035 providing for loans between funds and terms for repayment, and
WHEREAS, source of funds for repayment of these loans was projected to be park
dedication fees and
WHEREAS, significant new development is not anticipated in the foreseeable future, and
thus repayment of the loans is in doubt, and
WHEREAS, the source of the loan is the Sanitary Sewer Fund, which has sufficient fund
balance to continue its operations.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
The City Council hereby authorizes that the remaining loan balance in the amount of
$1,124,936.56 due to the Sanitary Sewer Fund from Fund 402, Park Fund is hereby
forgiven and written off in its entirety.
Adopted by the City Council this day of 9 2013.
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
30
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o � V)
Planning & Zoning Commission Report and Recommendation.
The Planning & Zoning Commission met on July 2, 2013, to consider a
request of Tim & Lisa Herr, 7247 Main Street, for a variance to allow
placement of an accessory building in a front yard.
Findings:
1. The Planning and Zoning Commission heard and considered all
testimony of interested persons submitted in writing and in person
during the public hearing and input process.
2. City Code, Chapter 156, Sec. 156.107, (A), (3) provides that "no
accessory structure shall be erected or located within any required
yard except a rear yard."
3. The applicant's property is a lake frontage lot.
4. The property is subject to a 75 foot rear -yard setback due to lake
frontage on Centerville Lake and the home is setback
approximately the minimum leaving insufficient room in the rear
yard for a garage /accessory building
5. The front of the home is setback a distance of approximately 150
feet from the street property line.
6. Due to the extraordinary setback, a variance permitting an
accessory building in the front yard, would still allow the
accessory building to be set back a distance more than the
minimum front yard setback of 35 feet.
7. The use and building type meets the requirements of the
Comprehensive Plan.
8. The applicant provided evidence that an accessory building could
not be constructed without the variance.
9. The alleged difficulty or hardship has not been created by any
persons presently having an interest in the parcel of land. Special
circumstances exist that are peculiar to the land, structure or
building involved and do not result from the actions of the
petitioner. The Commission finds that the unique circumstances
of the property justify a variance.
10. The Commission finds that the applicant has demonstrated that
the variance proposed is the minimum necessary to accomplish
the permitted use. The Commission has identified conditions that
32
will mitigate any adverse impact that granting the variance would
have on adjoining properties and such are included in the
recommendation.
RECOMMENDATION.
The Planning Commission finds that the standards for granting a
variance have been met, and recommends that the variance be
granted to allow constructing an accessory building in a front yard
in accordance with the attached plan, subject to the following:
1. The applicant will be required to satisfy all building permit
and City Code requirements for the construction of the
proposed structure.
2. The applicant shall remove the two existing accessory
buildings located in the front yard.
3. The applicant shall construct the new accessory building no
closer to the front property line than the larger of the two
existing accessory buildings and shall meet other yard
setback requirements of the Code.
4. The applicant shall construct the driveway with a turn-
around, so vehicles are able to head front first into Main
Street (CSAH 14).
5. This variance shall expire if the approved plan is not
implemented and the building constructed within twenty -
four months of the date of the approval by the City Council.
July 2, 2013
Planning and Zoning Commission
Dallas Larson, Administrator
33
road; � 329.56 APPROXIMATE NORTH LINE OF LOT 9, REVI:
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