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HomeMy WebLinkAbout2013-07-10 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday, July 10, 2013 — 6:30 p.m. I. CALL TO ORDER PLEASE NOTE THAT THE MEETING 1. Roll Call WILL BE HELD AT HIDDEN SPRING PARK, 1601 LAMOTTE DRIVE II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of June 5, 2013 V. COMMITTEE BUSINESS 1. Ms. Jaci Smetana — Requested Use of Laurie LaMotte Memorial Park, July 15 — September 30, 2013 (Boot Camp Fitness Class) — 5:30 a.m. — 6:30 a.m. (City Code, Chapter 92, Section 92.07 Hours Non -Use Between the Hours of 10:00 p.m. — 7:00 a.m. 2. Centennial Football League — Use of Fields 3. Centennial Soccer League — Use of Fields 4. Planning & Zoning Commission Opening 5. Wu Long, 8K/5K Run/Walk Sponsorship 6. Prioritize Park Improvement Projects — Proceeds from Festival Runs & Donations 7. Ord. #XX, Second Series — Amendment to City Code Chapter 92 Relating to Permits for Use of Parks VI. UPDATES 1. Council Updates — Council Member Steve King On -Going Items 1. None VII. ACTION ITEM(S) REVIEW VIII. ADJOURNMENT City Council Meeting — July 24, 2013, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — August 7, 2013, 6:30 p.m. Council Chambers, Mr. Wayne LeBlanc Planning & Zoning Commission Meeting — August 13, 2013, 6:30 p.m. Council Chambers City Council Meeting — August 14, 2013, 6:30 p.m. Council Chambers *PARK USAGE* Centennial Soccer Club — Acorn Creek Park, April 1 — July 26, 2013, 5:30 — Sunset & August 1 — October 30, 2013, 5:00 p.m. to Sunset (Field 1) Centennial Soccer Club — Laurie LaMotte Memorial Park, April 1 — July 26, 2013, 5:30 — Sunset & August 1 — October 30, 2013, 5:00 to Sunset (Field 1, 2 & 11) Centennial Little League — Laurie LaMotte Memorial Park (All Fields) April — August Centennial Youth Football League (Flag Football), Laurie LaMotte Memorial Park, August 12 — September 20, 2013, 5:15 — 7:45 p.m. (Baseball Outfields for Fields 3, 4 & 5) Music in the Park: All bands take place in Hidden Spring Park, July 9, 6:30 p.m. — 7 Cats Swing (Swing); July 16, 6:30 p.m. — Mean Gene & The Woodticks (Folk, Rock & Blues); July 23, 6:30 p.m. — Porch Pickers (Blue Grass /Country); July 26, 6:30 p.m. — The JAM (Open Mic /Band); and July 30, 6:30 p.m. — BBB Combo (Swing) Bald Eagle Waterski Shows — June, July & August, 7:00 p.m. @ Trailside Park Night to Unite — August 6, 2013 Festival of the Lakes — July 26 -28, 2013 Friday, July 26, 2013 6 -7:00 p.m. — All Star Softball 6 -9:00 p.m. — Kickball Tournament 6:30- Midnight — Live Music /The JAM Dusk — Fireworks Saturday, July 27, 2013 8 a.m. — 5K & 8K Walk/Run — Hidden Spring Park (Registration forms on -line) 9 a.m. — Kids Free %Z Mile — LaMotte Park (Registration forms on -line) 9 -8:00 p.m. — Softball Tournament 9 -4:00 p.m. — Kickball Tournament 11:00 a.m. — Parade Along Main Street Noon — 8:00 p.m. — Inflatables — Kids 3:00 p.m. — Free Yoga in the Park 8- Midnight — "Ware Road Band" (21+ w /$5 Cover Charge) Sunday, July 28, 2013 9 -5:00 p.m. — Softball Tournament 3:00 p.m. — Raffle Drawing Food and Beverages will be serviced 6 -11:30 p.m. Friday, 9 -11:30 p.m. Saturday & 9 -5:00 p.m. Sunday City of Centerville PARKS AND RECREATION COMMITTEE Wednesday, June 5, 2013 — 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, June 5, 2013 at Centerville City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice - Chairperson Jon Grahek A rove Committee Member Kevin Amundsen p p Committee Member Chris Bettinger Committee Member Kevin Waeghe Committee Member Suzanne Seeley Committee Member Brian Peterson Absent: Committee Member Mark Haiden Linda Neudecker, Recording Secretary Also Present: Mayor Tom Wilharber Public Works Director Paul Palzer Council Member Steve King Mr and Mrs Keith Okan, 1811 Center Street, Centerville, MN 55038 1. CALL TO ORDER Chairperson Branch called the June 5, 2013 Meeting of the Parks & Recreation Committee to order at 6:30 p.m. Chairperson Branch turned the meeting over to Vice Chairperson Grahek at approximately 7 p.m. Vice Chairperson Grahek conducted the remainder of the meeting, while Chairperson Branch kept the minutes. Linda Neudecker, Recording Secretary, family medical emergency. Roll Call — see above 11. SET AGENDA Motion was made by Committee Member Grahek, seconded by Committee Member Amundsen, to set the agenda as presented with the following changes: A. Additional item: Damage to La Motte park by unlawful use of the playing fields. B. Combined Budget resolutions (item 3) and Prioritization of Park Improvements item 6 C. Delete item 11 Postcad flyer All in favor, motion carried unanimously. III. APPEARANCES 1. Mr. and Mrs. Keith Okan, Centerville Residents, - Eagle Park Portable Toilet Mr Okan petition the committee to relocate the portable toilet in Eagle Park. His chief complaint is that the toilet is oversized and located in full view of the street. In general the toilet is an eyesore in an otherwise pretty setting. Mr Okan requested that the portable toilet be located closer to the tennis courts. A portable toilet had been previously located in that spot and can be serviced from Voyager Court, which is a private road. Permission from the Home Owners Association will be necessary to use this location. An alternative location was also discuss. The alternative is to move the portable toilet back from the Dupre Drive and to build a screening barrier between the road and the portable toilet. The screen would consist of a 6 foot high fence section and landscaping plants. There was strong push by the majority of the committee to keep a portable toilet in this park. The portable toilet is there for the benefit of families with very young children. The Committee request that Dallas Larson, City Administrator, negotiate with the Home Owners Association for permission to use Voyager Court for servicing this portable toilet 2. Ms Jessie Hull - Bald Eagle Water Ski Club: Ms Hull was not in attendance IV. CONSIDERATION OF MINUTES A request was made to amend the May meeting minutes as follows: Under Committee Business, Item # 2 page #2 to add the words " Under Updates: 2. Mr Tom Lee - Organizer of Music Jamboree, change the wording in the motion to replace "Fete de Lacs" with "Music in the Parks" In that same item there is an unnecessarily large space between the first and second paragraphs. Delete the excess lines. Item 8. New Basketball Court last line change Committee Chairperson Branch to Committee Member Peterson. Under Committee Business item 2 Revenues: There is an unnecessarily large space between the title Revenues and the first paragraphs. Delete the excess lines Motion was made and, seconded to approve the minutes of the May 1, 2013 meetings as amended. All in favor. Motion carried. V. COMMITTEE BUSINESS 1. Music in the Park All agreements have been received, signed, scanned and returned to their respective contact person. All concerts are on Tuesday evenings at 6:30 pm in Hidden Spring Park. The exception is the Jam session which is on the hockey rink in Laurie LaMotte Memorial Park the Friday of the Festival of the Lakes celebration, July 26. The committee set the dates for their traditional ice cream socials as June 18` and Julyl 6th. Band Name Music Genre Mies Dirty Shorts Brass Band June 11 Culvers Jam Blue Grass /Country June 18 Ice Cream Social Maple street Dixieland Jazz Band June 25 Ramblers Until Then Acoustic July 2 Pop /Rock/Alt. Country 7 Cats Swing Swing July 9 Mean Gene & The Folk, Rock, & Blues July 16 Woodticks Ice Cream Social Porch Pickers Blue Grass /Country July 23 The JAM Open Mic July 26 BBB Combo Swing July 30 2. Eagle Park Portable Toilet (See Appearances above 3. Use of City Parks without required Special Permit: For the second year, a large group, estimated by police at 400 people, held a major field sport tournament in Laurie LaMotte park all day Saturday and Sunday June 1 -2, 2013. Considerable damage was done to the playing fields, large amounts of trash was left for the City to carry away, and multiple neighbors complained about the noise. The organizers did not apply for a Special Permit or otherwise notify the City or Centennial Police. Without condoning the organizers activities, the Mayor made the decision to not ask the police to break up the event. His consideration was that stopping an event of this size in full swing may cause more problems than letting it continue. E -mail note from Dallas Larson and in -put from Mayor Wilhaber formed the basis of the discussion. These people are aware that this is a seldom used park with easy access. They were informed two weeks earlier that a permit was required. Paul Palzer has an estimate of $3600 to repair the fields, but the repairs will required the fields to be closed for a considerable period of time. The biggest issue is that we may not be able to hold the Festival of the Lakes Softball Tournament and there are already approved youth sport events scheduled for these fields. There was a general discussion on how to prevent continuation of this pattern. We are alarmed that this happen two years in a row. Of considerable concern was the fact that the police did not feel empowered to stop the event and there does not appear to be adequate coordination between the City and Centennial Police department as to what events hold City Council approved Special Use Permits. Motion was made by Committee Member Amundsen, seconded by Committee Member Peterson to recommend to the city council, to take the following action: 1. Post a sign is the narks requiring Special Use Permits for group over 25 people. The signs should read " Groups over 25 are required to have a Park Permits Permits are available in City Hall or on line a www.centervillemn.com. 2. Request the city attorney to review the city ordinance to ensure they are enforceable and to modify the ordinance if necessary. 3. Review the procedures to coordinate approve Special Use Permits with the Centennial Police Department. Provide the CPD copies of all Special Use Permits include the abbreviated format for smaller groups and family events held in the parks 4. Immediately close and repair the affected area until the fields are restored. The City shall work with the Lions and the affected teams to migrate their loss of playing time. 4. Budget Resolution: As we approach the mod point of the fiscal year, the Committee reviewed the Parks and Recreation items on the annual budget. No changes were made and no additional actions recommended 5. Prioritization of Park Improvement Projects - Reserve Account for funding An action item from the May 1, 2013 meeting requested Mr Branch to draft a list of potential park projects. The committee should have prioritize that list with the idea of asking the Council to set up a reserve account to fund the highest priority project. Funds from donations and fees from the Festival of the Lakes events will be held in this reserve account. The follow table is the list of projects to be considered. Through simple oversight, the committee did not discuss this list. This item is defer to the July agenda. Priority Project Comnmft 1 Irrigation of Cornerstone Park Final priority remains to be determined 2 Park Benches (2) Trailside Park 3 Irrigation of Hidden Spring Park 4 Park Bench (1) Eagle Park Tennis court 5 Basketball court LaMotte Park 6 Irrigation of Acorn Park 6. Request for Use of Hidden Spring Park The Committee concurs with the Staff's action to approve Sonja Duch's request to use Hidden Spring Park on June 29"' for a high school graduation open house. As this event had already been approved no formal motion was necessary. 7. Request for the use of LaMotte Park Due to the damage in the park as a result of an unauthorized flag football tournament in LaMotte park, this request for Special Use Permit must be placed on hold. Request Staff notify Centennial Football 8. New Basketball Court There is no new information to report on this item. 9. Book Sales/Movie — Mr. Terry Hitchcock Mr. Terry Hitchcock, an author and runner from Prior Lake, held a record for the most consecutive marathons run and authored a book called A Father's Ody�isey which has been made into an award winning documentary, My Run narrated by Billy Bob Thornton. The committee agreed to accept Mr. Hitchcock proposal to participate in the Festival of Lakes 8K run, by selling signed copies of A Father's Odyssey with $4.00 given to the 8K run proceeds and the remainder donated to Breast Cancer, Diabetes and Aspergers' /Autism; Chairperson Branch obtained a copy of the film, My Run, to review and has responded to Mr. Hitchcock via email. Having Mr Hitchcock on site may draw more runners to the event. Chairperson Branch will get in contact with Mr Hitchcock to make necessary arangements 11. Festival of the Lakes 8K/5K Update A copy of the proposed flyer and water bill insert were provided to the committee. Several committee members requested copies that could distribute. 12. Movies in the Park - Date and Movie The movie title is still open for suggestions. Chairperson Peterson suggested, but has not yet located, a copy of the original Star Track. September 14, 2013 is the date selected. VI. UPDATES 1. Council Updates — Council Member Steve King A joint meeting with the Council, P & R Committee & Commission needs to be scheduled in June, with a date to be determined. Possibly June 26 3` Wednesday. 2. Kiosk Inserts — Committee Member Amundsen Committee Member Amundsen provided samples of the headline banners he will put up in the Kiosk. VII. ACTION ITEMS(S) REVIEW Due to time limitations and the length of this meeting, action items were not reviewed this month. VIII. ADJOURNMENT Motion was made by Committee member Branch, seconded by Committee member Amundsen to adjourn the meeting. Meeting was adjourned at 9:00 pm. All in favor; motion passed unanimously. Preliminary/Unapproved minutes from June 5, 2013 minutes PARK FACILITY PERMIT APPLICATION 1. Name /Address /Phone Number of Individual or Organization responsible for making this a p plication: Name Address Lo 51- y 0 12- Hy `b -o Telephone Number City, State & Zip 2. Please describe your event/activity and identify the specific facility /field within the park you wish to use along with what you are asking from the City: 1: �CaCh a grOUP ti {ACf5S CIct55 E ivC 1112 X 77 ltX!rKvzL.l- ou-t dcx,rS -:e -Mc S u rn me,-, W% tk�- c-D 30 CL no 3. What is the number of people that are involved in your event/activity? )) 15 4. What City facilities do you wish to use Acorn Creek Park Eagle Park Laurie LaMotte Memorial Park - Hidden Spring Park (Lighting & Warming House) Trailside Park An adult may be requested to take responsibility to lock & unlock restrooms Cornerstone Park Royal Meadows Park Tracie McBride Memorial Park City Hall 5. Please list the date or dates and times you propose to use the facilities: 5 304►- ( 3o,,r, �3ud -- 5��o 7� 1ti l S ty — S� 4 - . 3 0 6. Is anyone charged a fee to watch or participate in your event? 7. Have you u sed these facilities before? If so, when? cX��`� C� t 1n2Qryi� n'l lyf I�tyct �JC► 4 8. Are you requesting additional permits or City services? Yes No (i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe Depending upon the nature of your event, or if you are requesting City services, you may be required complete a different application and/or make a deposit to cover city costs. Printed Name of Person Signing Date i ature Office Use Only Permit approved by: Date: Deposit required: $ Receipt # Form number: 2013.01 PU BE ADVISED THAT YOU ARE REQUIRED TO LEAVE THE PARK AS CLEAN AS YOU FOUND IT PLEASE! YOU ARE NOT AUTHORIZED TO STORE ATHLETIC OR OTHER EQUIPMENT IN THE PARK OR FACILITIES. Hidden Spring Park 1 — Picnic Shelter r , 1875 Fox Run 1601 LaMotte Drive Tracie McBride Park 1 — Open Field 6955 Eagle Trail Eagle Park 1 — Tennis Court Laurie LaMotte Memorial Park 1 -2 — Football Practice Fields 3 -5 +'el 8 6 Picnic Shelter 7 Pleasure ice Rink 8 — Hockey Rink 9 — Warming House 10 — Wheels /Skate Park 6970 LaMotte Drive 1874 Revoir Street 11 — Soccer Field Form number: No person shall possess, display, consume or use intoxicating liquor or 3.2 percent malt liquor in any public park or public grounds. Ord #41, adopted 10/12%1983 § 92.06 VEHICLE TRAFFIC. Vehicles shall be driven or parked only in designated areas on any public park or public grounds and shall be driven therein at a maximum speed of five mph. Ord. # 41, adopted 10112 § 92.07 HOURS. No persons, except authorized city personnel, shall enter or be on the grounds of any public park or public grounds between the hours of 10:00 p.m and 7:00 a.m., or during those hours specifically posted by the city. Ord. 441, adopted 10112 -1983, Ord. 2d #25, amended 12./10/2008 § 92.08 OVERNIGHT PARKING OR OCCUPANCY. Overnight parking or occupancy within any public park or public grounds is prohibited. Ord. 441, adopted 10112 -1983 § 92.09 OPEN FIRES PROHIBITED. No person shall build a fire in any place in any public park or public grounds, at any time, except in fireplaces or receptacles provided therein by the city Ord. #41, adopted 1011211983 § 92.10 WASHING OF VEHICLES. No person shall wash any vehicle in any public park or on public grounds. Ord. #41, adopted 1011211983 107 1 Page Teresa Bender From: Pat Branch Sent: Monday, June 17, 2013 9:00 PM To: Paul Palzer; Dallas Larson; Teresa Bender Cc: John Grahek Subject: Centennial Football League This evening I met with Brian Sauer, Centennial Football League coach. He submitted a permit request a few months ago. He is looking for two playing surfaces for little kids (5 &6 yr olds). The first month, the committee put his request on hold as we found that it had conflicts with the soccer league. He coordinated with the soccer league and came up with a clean schedule. The second month we put his request on hold because of the damage done to the fields So we still need to find a field or two for the little guys. I suggested two areas inside LaMotte park Paul, I am sending this to you to make sure this works out with your plans to repair the main soccer fields. The first area is near the southern most soccer field. There is a line, probably an irrigation pipe, that runs from the skate park south to the ditch. The damaged soccer field is to the west of that line. The area to the east of that line is not damaged and is big enough for pint sized football players. The sound area is east of the new volleyball court outside the baseball field fence. It isn't perfectly flat, but Brian though it would work I will take this back to the committee at our July meeting. But I want to know from staff that there are no objections to what I have proposed. He needs the fields in August, so July meeting is the right time to approve his permit request Pat. Sent from my iPad 1 Teresa Bender From: Pat Branch Sent: Thursday, June 27, 2013 9:34 AM To: Teresa Bender Subject: Re: Centennial Football League t her than a gr ammr error or two i t reads ok t o rre ent f r om ny i ad n un , at . , "eresa ender" < ender \ co-M> wrote: Something is wrong with your email. Try to read this. From: Pat Branch Sent: Thursday, June 27, 2013 9:26 AM To: Sauer, Brian J; Teresa Bender; Paul Palzer Subject: Re: Centennial Football League er esa, I ast rront h we put t he ent enni al f oot bal I I eague speci al per m t on hol d. l ease put i t on t he agenda f or t he ul y t h ar ks and \ec meet i ng I so t he area bei ng r equest ed i s t he out h est cor ner of a of t e ark between ball field # nd the ar ea c l osed f or r epai r s h i s is not a standard p l a y i ng f i el d but w i l l work for & year olds aul , can you pl ease answer r i an' s quest i on r egar d t ng rrar king t h e f i e l d hanks at ent f r om rry i ad n un , at " auer , r i an " <br i an sauer opt um corry wr of e Pat: I just went on to the Anoka County GIS and I mapped out the distances we'll need for the flag football fields. We might have to get a little creative (put fields at an angle instead of straight) but I think we can make them work. I'd like to formally reserve them for the dates I put on my form — August 12` through September 20 th . Is it possible for the city to help lay down the lines or should I plan on doing that myself? Ideally, I'd want to do that probably the week before football would start, or the week of August 5 th . Thanks, Brian From: Pat Branch [ mailto :PBranch(a)CENTERVILLEMN.com Sent: Sunday, June 23, 2013 9:13 AM To: Sauer, Brian J Subject: Re: Centennial Football League hanks f or your generous of f er . w i l l talk t o the i t y toff and get back t o you. at ent f r om rry i ad 1 n un , at : . , "auer, r i an " <bri an. -saner op-t um oonv wr of e: Pat — thank you very much. I'll get out and measure in the next week or so, so I can let you know ahead of July I'`. In addition — on behalf of the Centennial Youth Football Association, we are wondering if there is anything we might be able to do to help repair the fields that were damaged? As you know, we were not in any way affiliated with the Flag Football Tournament, but we wanted to offer a gesture of good will for the partnership that we're forming and your willingness to help us find space. Please let me know. -Brian From: Pat Branch [ mailto :PBranch @CENTERVILLEMN.com Sent: Wednesday, June 19, 2013 9:52 AM To: Sauer, Brian J Subject: Fwd: Centennial Football League r i an, am f or war di ng this series of e- mai I s to you just for your i of or met i on, et me know what your f i nal i deas are about ul y St. hanks at egin forwarded message: From: Paul Palzer < PPalzer CENTERVILLEMN.com Subject: RE: Centennial Football League Date: June 19, 2013 7:41:25 AM CDT To: Pat Branch < PBranch(a_CENTERVILLEMN.com > or n i ng at - t h i nk your plan w i l l work fine. aul ----- riginal essage ----- rom at ranch ent: onday, une , o: aul al zer ; al I as arson; er esa ender c: ohn rahek ubj ect : ent enni al oot bal I eague his evening rret wi t h r i an auer , ent enni al oot bal I eague coach a subrri t t ed a per ni t request o f ew mont hs ago. e is I ooki ng for two pl ayi ng surfaces for I i t t 1 e kids (& yr of ds) . he f i r st rront h, t he comet t t ee put hi s request on hol d as we f ound t hat i t had conf I i ct s wi t h t he soccer I eague. a coordi nat ed wi t h t he soccer league and came up with a clean schedule. he second mont h we put hi s request on hol d because of t he damage done t o t he f i el ds o we st i I I need t o find afield or two for the little guys. suggested t wo areas i nsi de a of t o park aul , am sendi ng this to you to make sure this works out with your plans to repair the mein soccer f i el ds. he f i r st area i s near t he Bout her n rrust soccer f i el d. here i s a 2 I i ne, probably an i r r i g a t i o n pipe, that runs f r om t he skate park south to the ditch. he dar aged soccer f i el d i s t o t he west of t hat I i ne. he area t o t he east of t hat I i ne i s not darreged and i s big enough for pint sized foot bal I players. he sound area i s east of t he new vol I eybal I court out si de t he basebal I f i e l d f ence. t i s n ' t p e r f e c t l y flat, but r i an though it woul d wor k w i l l take this back to the comri t t ee at our ul y rreet i ng. ut want t o know f r om st of f t hat t her a are no obj ect i ons t o what have proposed. a needs t he f i el ds i n ugust , so ul y meet i ng i s t he r i ght t i rre t o appr ove hi s per ni t r equest at . ent f r om ny i ad This e -mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com This e -mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com 3 Teresa Bender From: Pat Branch Sent: Thursday, June 27, 2013 9:26 AM To: Sauer, Brian J; Teresa Bender; Paul Palzer Subject: Re: Centennial Football League er es a, I ast rront h we put t he ent enni al f oot bal I I eague speci al per rri t on hol d. I ease put i t on t he agenda f or t he ul y t h ar ks and \ec meet i ng. I so t he ar ea bei ng r equest ed i s t he out h est cor ner of a of t e ark between ball field # nd the area closed for repairs. his is not a standard pl ayi ng field but wi I I wor k f or & year of ds aul , can you pl ease answer r i an' s quest i on r egar di ng mar ki ng t he f i el d hanks at ent f r om rry i ad n un , at "auer, , r i an " <br i an, sauer opt um corrc wr of e Pat: I just went on to the Anoka County GIS and I mapped out the distances we'll need for the flag football fields. We might have to get a little creative (put fields at an angle instead of straight) but I think we can make them work. I'd like to formally reserve them for the dates I put on my form — August 12' through September 20' Is it possible for the city to help lay down the lines or should I plan on doing that myself? Ideally, I'd want to do that probably the week before football would start, or the week of August 5 Thanks, Brian From: Pat Branch [ mailto :PBranch @CENTERVILLEMN.com] Sent: Sunday, June 23, 2013 9:13 AM To: Sauer, Brian J Subject: Re: Centennial Football League hanks f or your generous of f er . w i l l talk t o the i t y toff and get back to you. at ent f r om ny i ad n un , at : , "auer, , r i an <br i an save -L _op_t_urn coffv wrote Pat — thank you very much. I'll get out and measure in the next week or so, so I can let you know ahead of July l" In addition — on behalf of the Centennial Youth Football Association, we are wondering if there is anything we might be able to do to help repair the fields that were damaged? As you know, we were not in any way affiliated with the Flag Football Tournament, but we wanted to offer a gesture of good will for the partnership that we're forming and your willingness to help us find space. Please let me know. -Brian 1 From: Pat Branch [ mailto :PBranch @CENTERVILLEMN,com Sent: Wednesday, June 19, 2013 9:52 AM To: Sauer, Brian J Subject: Fwd: Centennial Football League r i an, am f or war di ng this series of e- rrei Is to you just for your i of or mat i on et me know what your f i nal i deas are about ul y st hanks at egi n forwarded message From: Paul Palzer < PPalzer(a - )_CENTERVILLEMN.com > Subject: RE: Centennial Football League Date: June 19, 2013 7:41:25 AM CDT To: Pat Branch < PBranch(a)CENTERVILLEMN.com > or n i ng at - t h i nk your plan w i l l work fine aul r gi nal essage - - - - - r om at ranch ent onday, une , o. aul al zer ; al 1 as arson, er esa ender c ohn rahek ubj ect : ent enni al oot bal I eague his evening met wi t h r i an auer , ent enni al oot bal I eague coach. a subm t t ed a per m t request a f ew rrnnt hs ago. e is I ooki ng for two pl ayi ng surfaces for l i t t l e kids (& yr olds) he f i r st rnont h, t he comrri t t ee put hi s r equest on hot d as we f ound t hat i t had c o n f l i c t s with the soccer league a coordinated with t he soccer I eague and came up wi t h a cl can schedule he second rront h we put hi s request on hol d because of the damage done t o t he f i el ds owe still need t o find afield or two for the little guys suggested two areas i nsi de a of t o par k aul , am sendi ng this to you to make sure this works out wi t h your pl ans t o repai r t he rrai n soccer f i el ds. he f i r st ar ea i s near t he sout her n most soccer f i el d. here i s a I i ne, probably an i r r i g a t i o n pipe, that runs f r om t he skate park south to the ditch. he damaged soccer f i e l d i s t o t he west of that I i ne. he area t o the east of t hat I i ne i s not damaged and i s bi g enough f or pi nt si zed f oot bal I pl ayer s he sound area is east of t he new vol I eybal I court out si de t he basebal I f i el d f ence. t isn't perfectly flat, but r i an t hough i t woul d wor k W 11 take this back to the comrri t t ee at our ul y meet i ng. ut want t o know from staff that there are no obj ect i ons to what have proposed. a needs the f i el ds in ugust , so ul y meet i ng is t he r i ght t i me t o appr ove hi s per rri t r equest at . ent f r om my i ad This e-mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is 2 prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com This e -mail, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteecloud.com 3 Teresa Bender From: Pat Branch Sent: Sunday, June 23, 2013 9:17 AM To: Dallas Larson; Paul Palzer; Teresa Bender Subject: Fwd: Centennial Football League al I as and aul , pi ease see t he note bel ow. he ent enni al oot bal I eague, a yout h gr oup, i s of f er i ng t o hel p r e p a i r t h e damages in a of t e park can' t t hi A of anyt hi ng t he coul d do t o r epai r t hose f i el ds, but maybe we coul d get t hem t ondo somet hi ng el se ny ideas? eresa, pl ease i ncl ude t hi s not e i n our ul y package and agenda. at ent f r om rry i ad egi n forwarded rressage .rom "auer, r an " <bri an sauer opt um corm .ate: une , .. o: at ranch <rjanc-h corm ubj act : \. ant enni al oot bal I eague Pat — thank you very much. I'll get out and measure in the next week or so, so I can let you know ahead of July 1 S ' In addition — on behalf of the Centennial Youth Football Association, we are wondering if there is anything we might be able to do to help repair the fields that were damaged? As you know, we were not in any way affiliated with the Flag Football Tournament, but we wanted to offer a gesture of good will for the partnership that we're forming and your willingness to help us find space. Please let me know. -Brian From: Pat Branch [ mailto :PBranch(a)CENTERVILLEMN.com Sent: Wednesday, June 19, 2013 9:52 AM To: Sauer, Brian J Subject: Fwd: Centennial Football League r i an, am f or war di ng this series of e- rrai I s to you just for your i of or rrat i on. et me know what your final ideas are about ul y st. hanks at egi n forwarded message: From: Paul Palzer < PPalzer a@CENTERVILLEMN.com Subject: RE: Centennial Football League Date: June 19, 2013 7:41:25 AM CDT To: Pat Branch < PBranch(a_CENTERVILLEMN.com > or n i ng at - t h i nk your plan w i l l work fine. aul - - - - - ri gi nal essage ----- rom at ranch ent : onday, une , o: aul al zer ; al I as arson; er esa ender c: ohn rahek ubj ect : ent enni al oot bal I eague 1 his evening met wi t h r i an auer , ent enni al oot bal I eague coach e s ubrri t t ed a per rri t request a f ew rront hs ago. e is I ooki ng for two pl ayi ng surfaces for I i t t I e kids (& yr olds) he f i r s t rront h , t he corrm t t ee put h i s r equest on hol d as w e f ound t hat it had c o n f l i c t s with the soccer I eague. a coor di nat ed wi t h t he soccer I eague and came up wi t h a clean schedule. he second rront h we put hi s request on hol d because of t he darrege done t o t he f i el ds o we st i I I need t o find a field or two for the I i t t I e guys. suggest ed t wo ar eas i nsi de a otte park aul , am sendi ng t hi s t o you t o rreke sure t hi s works out wi t h your pl ans t o r epai r t he Mai n soccer f i el ds. he f i r s t area i s near t he sout her n rrost soccer f i el d here is a I i ne, probably an i r r i g a t i o n pipe, that runs f r om t he skate park south to the ditch. he danaged soccer f i el d i s t o t he west of that I i ne. he ar ea t o t he east of t hat I i ne i s not darreged and i s bi g enough f or pint sized f oot bal I pl ayer s. he sound area i s east of t he new vol I eybal I cour t out si de t he basebal I f i el d f ence. t i sn' t per f ect I y f I at , but r i an though it would work w i l l take this back to the corrrri t t ee at our ul y meet i ng. ut want t o know f r om st of f t hat t here are no obj ect i ons t o what have proposed. a needs t he f i el ds i n ugust , so ul y rreet i ng i s t he r i ght t i me t o appr ove hi s per rri t request at ent f r om rry i ad This e-mail, including attachments, may include confidential and /or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this e-mail is not the intended recipient or his or her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this e-mail is prohibited. If you have received this e -mail in error, please notify the sender by replying to this message and delete this e -mail immediately. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com z Teresa Bender From: Pat Branch Sent: Wednesday, June 12, 2013 2:18 PM To: Teresa Bender Subject: Fwd: LaMotte Soccer Fields Please hold this note from Brian Nelson, Centennial Soccer League, for the P &R July meeting. thanks Begin forwarded message: From: " binelson10ED-mmm.com " < binelson1(a-mmm.com > Subject: Re: LaMotte Soccer Fields Date: June 12, 2013 12:44:31 PM CDT To: Pat Branch < PBranch(aD-CENTERVILLEMN.com > Cc: Dallas Larson < dlarson _centervillemn.com >, " heidiionwilldevin(a)-msn.com " < heidijonwilldevin(@-msn.com >, Paul Palzer < PPalzer _CENTERVILLEMN.com >, " fields _centennialsoccer.org < fields _centennialsoccer.org Pat, We can solve quickly. I have asked the "big field" coaches to reschedule to other practice areas. I believe that they have done so. have asked the "small field" coaches to assess Tracy McBride for usage. I am still waiting to hear back from them. In the mean time, they have switched their practices to Acorn and will share space with any existing teams already playing there. Your assessment of the options is fair. Tracy McBride - we will see what the coaches come back to me with. Lot on Centerville road - I deem as not a good situation with roads on three sides. The fence would help, but not stop ball from flying into traffic (the bigger girls boot the ball pretty good). St Gen's big lot - soggy now and gets hard in dry conditions. If a little more grass was present a really nice area, but would also need a fence along Centerville Rd. St Gen's West of CC - I think Tracy McBride is a better option, rather then disturbing this space. Lino LaMotte Park - Honestly thought about, but haven't looked at it yet. I'll drive by it in the next couple of days, but still think that multiple teams at Acorn (and potentially McBride if needed) are good for now. I think that we are good rescheduling to other areas, but I will let you know if the younger team coaches would like to use Tracy McBride. If so, I would send in a park usage form. So nothing further needed from the City. Let me know when the work will be begin at LaMotte and if you need me to move the goals that are currently located there. In fall I normally remove the nets and slide the goals over to the outfield fence by the scoreboard. Again a big thanks to You and the Centerville team - your responsiveness has been great! 1 Best Regards, Brian L. Nelson Cell: (651)- 247 -5286 E -mail: binelson1 (a )mmm.com From. Pat Branch < PBranch(u)CENTERVILLEMN.com > To " < binelson1(a)mmm.com > < binelsonl(a)mmm com >" < binelson1na.mmm.com > Cc Dallas Larson < dlarson(a)centervillemn.com >, " heidiionwilldevin(Umsn.com " < heidnonwilldevina_msn.com >, Paul Palzer < PPalzer(a)CENTERVILLEMN.com > Date 06/12/13 12:26 PM Subject Re: LaMotte Soccer Fields Brian and Dallas, Are we any closer to resolving the soccer field issue? Brian, I can meet with you at anytime to walk the various fields and pick out two that will work for you and others. Here is a list of the fields and my assessment of them. 1) Mc Bride park. If it is large enough, or could be used by younger players, this should be priority #1 as it is a park, has some parking available and is regularly maintained as a park. 2) The city owned property on Centerville Rd. It is large enough. It is flat. Public works could run a orange snow fence between the playing area and the road. It is mowed on a regular basis and could be mowed shorter. There is no parking right at the playing area, but there is parking on the streets and at St Gen's within a short walk. 3) St Gen's property just north of their parking lot. We would have to ask their permission and mow. A snow fence will be necessary here as well. It is flat, but it is not a good playing surface. When (IF) this rain ever stops, that area will be a very hard surface. 4) St Gen's property west of the Community Center. Behind St Gen's Community Center is a large open area now cover with knee high grasses. It is high and well drained area. With some mowing I think that it could be made into a reasonable soccer field. 5) Lino Lakes LaMotte park. Just a block down pass Centerville's park on LaMotte Drive is a large open field. I believe this area is designated as a park. We would need Lino Lakes permission and we may have to do some additional mowing. Parking is on the streets or parking in Centerville's park and a short walk. Can we solve this before the week is over? Pat Branch 703 -501 -6815 On Jun 6, 2013, at 2:20 PM, < binelsonIgmmm.com > < binelsonl(a,mmm.com > wrote: Dallas, 2 did look at that when I drove past it last night. I have the same concern. I also looked at the St Gen's open space, but had a similar concern with ball flying out onto Centerville Road. I think the smaller field may fit into Tracy McBride, but will have to get the ruler out to measure. I did the Anoka county CIS measurement, but you can't tell all the details from this map. We will figure something out. Best Regards, Brian L. Nelson Cell: (651)- 247 -5286 E -mail: binelson1(cDmmm.com From Dallas Larson < dlarson(a)centervillemn.com > To " binelson1(a_)mmm.com " < binelsonlammm com Cc " heidnonwilldevin @msn com < heidiionwilldevin(a)msn com >, Paul Palzer < PPalzer(cDCENTERVILLEMN com >, Pat Branch < PBranch ()CENTERVILLEMN com Date- 06/06/13 02:12 PM Subject RE LaMotte Soccer Fields There is a vacant city lot downtown near Trio on the west side of the street that may be large enough. We would be concerned for kids chasing balls into Centerville road, so maybe a snow fence would be a wise addition. Dallas Larson, Administrator City of Centerville 1880 Main Street Centerville, MN 55038 651- 429 -3232 From: binelsonlOmmm.com [ mailto:binelsonlOmmm.com ] Sent: Thursday, June 06, 2013 2:08 PM To: Dallas Larson Cc: heidijonwilidevin@)msn.com Paul Palzer Subject: RE: LaMotte Soccer Fields Dallas and John, Thank you for the feedback. I have sent an email out to the coaches affected asking them to stay off the areas and find alternate green spaces to practice on - basically for the rest of the summer. I have assigned myself a couple of action items to: a) Look at alternate space in Centerville for practices. b) Pull the field markers (used for lining the fields) from the effected areas c) Moving the nets to unaffected areas or alternate sites as the are identified. Please keep me in the loop and I will also keep you informed of any further news /actions on this end. Best Regards, 3 Brian L. Nelson Cell: (651)- 247 -5286 E -mail: binelson1(cDmmm.com From Dallas Larson < dlarsonCcDeentervillemn com To " binelson1taa)mmm.com " < b1ne1son1 anmmm.com Cc " heidnonwilldevin(a)-msn.com " < heidiionwilldevinRmsn com >, Paul Palzer < PPalzer(a)CENTERVILLEMN com Date 06/06/13 11:49 AM Subject RE: LaMotte Soccer Fields Brian, Unfortunately the fields may not be playable for several weeks. It is still too wet to get equipment on the field to begin repairs and even after the repairs are done, it may be necessary to let them rest until seed is established. We are still talking to contractors and will keep you posted. It is tragic that this damage happened and that it affects so many users. Dallas Larson, Administrator City of Centerville 1880 Main Street Centerville, MN 55038 651- 429 -3232 From: binelsonl(cOmmm.com [ mailto:binelsonl @mmm.com Sent: Thursday, June 06, 2013 10:20 AM To: Dallas Larson Cc: heidijonwilldevin0)msn.com Subject: LaMotte Soccer Fields Dallas, Any update on the fields? I have had the soccer teams stay off of them this week to give them a rest and allow any work to be done on them. Best Regards, Brian L. Nelson Cell: (651)- 247 -5286 E -mail: binelsonl (o)-mmm.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com 4 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit ham: / /www.sManteccloud.com 5 Teresa Bender From: Pat Branch Sent: Sunday, June 23, 2013 5:58 PM To: Sensei Matt Subject: Re: LaMatte Park Hours Leaving the flyers in the white box is a good idea. I will do that. I still want to stop and meet you. Face to face discussions are always best. For the check. Please give the check to Teresa Bender, City Clerk. She is at City Hall - just up the street from your location. Or send it to her by mail: City of Centerville, 1880 Main Street Centerville, MN 55038. Make the check out to the City of Centerville. You are welcome to hand out materials or we can place them on a table where everyone will check in. As for other ideas and demos: How about leading all the runners in a little warm -up exercise before the runs start? At the start line about 7:50 a.m. There is a music jamboree on Friday night (July 26) and the Lions hold a street dance at LaMotte park on Saturday night. i don't have any influence over the street dance. More importantly, I don't think that either of those events are the right environment for kids doing a demo. But we can talk about that. Are you involved in the parade? A group walking the parade and stopping to do short demos would give you greater exposure to families with young children, as opposed to the street dances which are mostly young adults. If you want to do the parade, you can register on line at www.centervillemn.com You will find a link for registration in the left hand column of the website. You might also consider having a team do one or both of the runs. I keep trying to enlist teams, but so far we do not have any groups running as a team, which could be a good thing as the team would be unique and highly noticeable. Thanks again for being a sponsor. Looking forward to meeting you in person Pat Branch On Jun 20, 2013, at 10:29 AM, Sensei Matt wrote: > Hey Pat, >I did get your voicemail yesterday. The Karate School is open: Wednesday, Thrusday, Friday, and Sunday Evenings from 6pm- 8:30pm. > You can alway leave the flyers in the little white mailbox that says "karate information" by the door if you would like. > I would like to get you a check for $100, please let me know where I can send this to. We would like to hand out materials. We would also like to have something similar to the Yoga with our fitness instructors. Just let me know how to proceed with that. I know their have been dancers under a tent at the park, so we would love to get some Karate kids out there to demonstrate as well. 1 > Thanks again, > Sensei Matt > - - - -- Original Message - - - -- > From: Pat Branch <PBranch @CENTERVILLEMN.com> > To: Sensei Matt <matt.c @wulongkarate.com> > Sent: Tue, 18 Jun 2013 12:09:41 -0700 (PDT) > Subject: Re: LaMatte Park Hours > Thank you. I will come and see you and drop -off some flyers. About the only difference I can offer between the $100 and $200 is the size and location of your logo or name on the t- shirts. > I wish there were a greater difference. We offer all sponsors the opportunity to hand out marketing materials or to set up a booth where we do race day registration. Most of our sponsors opt for $100 level. > Pat > Sent from my iPad > On Jun 17, 2013, at 1:13 PM, "Sensei Matt " <matt.c @wulongkarate.com> wrote: >> Hey Pat, >> I would definitely like to be involved in the Fete De Lacs Festival. >> I will be in the Parade, but would be interested in being a sponsor for the run as well. Can you tell me the difference between the $100 and $200 levels? >> I will also have our Boot -Camp, Zumba, and Cross -Fit instructors each send you information on their programs in the next week. >> Thanks again! >> Sensei Matt >> - - - -- Original Message - - - -- >> From: Pat Branch <PBranch @CENTERVILLEMN.com> >> To: Sensei Matt <matt.c @wulongkarate.com> >> Sent: Fri, 14 Jun 2013 12:12:52 -0700 (PDT) >> Subject: Re: LaMatte Park Hours >> Sensei Matt >> This is my second reply to your note. I put this in a separate note, because your response to this note has no bearing on your request to use a city park. The way we work in Centerville is the Park and Rec Committee makes recommendations to the City Council. The Council makes all decisions. >> My questions are: 1) what do you charge for this boot camp? I may want to sign up for it, could use a good group program? 2 >> 2) The last week- end in July the city holds its Festival of the Lakes celebration. The Parks Committee holds a free kids run, an 8K and this year a 5 K run. We get about 75 kids and 135 runners. Would you be interested in being one of the community sponsors. We have sponsors at the $100 and $200 levels. It may be a good opportunity to introduce your Boot Camp or to hold a karate demonstrations. >> There is also a yoga session at Hidden Spring park Saturday afternoon >> If you have any questions regarding the full week end of activities, I would be happy to answer those questions. The events are July 26 -28. >> Pat >> Sent from my iPad >> On Jun 13, 2013, at 9:23 AM, "Sensei Matt " <matt.c @wulongkarate.com> wrote: >>> Hi Pat, >>> I run the karate school in Centerville, and we have a boot -camp fitness class instructor that has classes early morning (5:30- 6:30am) Monday through Friday. She would like to do the classes during July and August at LaMotte Park, but we see the posted hours of 7am -10pm. She would still need to begin at 5:30am. >>> Do you think it would be an issue for us to be there earlier than 7AM? We do pushups, jumping jacks, and running Etc.. Nothing loud, and no music would be played. We would also agree to stop using it if there ever is a complaint. >>> Please let me know your thoughts. >>> Best Regards, >>> Sensei Matt >>> 651- 900 -5319 >>> www.wulongkarate.com >>> — This email has been scanned by the Symantec Email Security.cloud >>> service. >>> For more information please visit http: / /www.symanteccloud.com >> Best Regards, >> Sensei Matt >> 651 - 900 -5319 3 >> www.wulongkarate.com >> _ This email has been scanned by the Symantec Email Security.cloud >> service. >> For more information please visit http: / /www.symanteccloud.com > Best Regards, > Sensei Matt > 651- 900 -5319 > www.wulongkarate.com • This email has been scanned by the Symantec Email Security.cloud service. • For more information please visit http: / /www.symanteccloud.com 4 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE # SECOND SERIES AN ORDINANCE AMENDING CITY CODE CHAPTER 92 RELATING TO PERMITS FOR USE OF PARKS THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS: Section 1 . The City Code Chapter 92, Section 92.30 through 92.42 is hereby amended to read as follows: 92.30. - PERMIT REQUIRED. A permit shall be obtained from the city administrator before participating in any park activity involving any private group over fifty persons, for a commercial purpose, or for any activity proposing to use a park during hours when the park is normally closed. 92.31. - APPLICATION. A person seeking issuance of a permit hereunder shall file an application with the City Administrator. The application shall state: (1) The name and address of the applicant; (2) The name and address of the person sponsoring the activity, if different from the applicant; (3) The day and hours for which the permit is desired; (4) An estimate of the anticipated attendance; (5) Any other information that the city shall find reasonably necessary to a fair determination as to whether a permit should be issued hereunder. The application shall be accompanied by the appropriate fee, if any, as contained in a fee schedule adopted by ordinance of the council, as well as any deposit determined by the city to be appropriate to cover the cost of clean -up, extra trash receptacles, portable toilets and anticipated repairs for damages that could be caused by the event. 92.32. - STANDARDS FOR ISSUANCE. The administrator shall issue a permit hereunder when the administrator finds: (1) That the proposed activity or use of the park will not unreasonably interfere with or detract from the general public enjoyment of the park; (2) That the proposed activity and use will not unreasonably interfere with or detract from the promotion of public health, welfare, safety and recreation; Page 1 6 /26 /2013Chapter 92 Park Permits KG06192013 (3) That the proposed activity or use is lawful or is not reasonably anticipated to incite violence, crime or disorderly conduct; (4) That the proposed activity will not entail unusual, extraordinary or burdensome expense or police operation by the city except where those costs are paid in advance or a deposit to cover those costs has been provided to the city; (5) That the facilities desired have not been reserved for other use. 92.33. - APPROVAL OR DENIAL; APPEAL. Within 10 days after receipt of an application, the administrator shall issue the permit or apprise an applicant in writing of the reasons for denying the permit. Any aggrieved person shall have the right to appeal to the council. Such appeal shall be in writing and shall be filed with administrator within ten days after receipt of the administrator's decision. The city administrator shall place the appeal on the agenda for the next regular council meeting, at which time the applicant may appear in support of their appeal. The council may affirm, deny or alter the terms of the permit. The decision of the council shall be final. 92.34. - LIABILITY OF PERMITTEE. The permittee shall be liable for any loss, damage or injury sustained by any person or whatever by reason of the negligence of the permittee or their agents, and shall hold the City harmless for acts or omissions related to the permitted activity. 92.35. — REVOCATION OR MODIFICATION. 1) The administrator, his designee, or any police officer shall have the authority to modify or revoke a permit upon a suspected violation of law or upon good cause shown which may include but is not limited to weather, park conditions, improper use of park facilities, or use other than defined in the permit. 2) The City or its agents shall not be liable for damages related to denial of a permit application, or the revocation or modification of a permit. (92.36 -92.39 Reserved for future use) 92.40. — VARIANCES Variances to the strict application of this chapter may be granted only by the City Council. 92.41- CITY PERSONNEL. This chapter shall not be construed to prohibit the normal care, operations or functions of the City (including the authorized events of City Celebration) or its authorized agents in any public park or public grounds. Page 2 6 /26 /2013Chapter 92 Park Permits KG06192013 92.42 PERMIT FEES & DEPOSITS. 1) Fees or deposits may be waived for organizations showing proof of non -profit status or use by a tax- supported activity. 2) Fees will not be refunded due to inclement weather. Fees may be refunded if cancelled within six -weeks of a tournament activity or two- business days of other events. 3) Fees and deposits for the permits issued in this section shall be that as provided in the current city fee schedule. Section 2 . The 2013 Fee Schedule shall adopt permit fees and deposits as designated in 92.42 in the amount of $ , and the amount of this fee may be changed at the will of the City Council. Section 3 : Effective Date: This ordinance shall be effective immediately upon its passage and publication of the attached summary according to law. SECTION 4. Summary for Publication. The attached "Exhibit A" entitled Summary of Ordinance _, Second Series, is hereby adopted and is hereby ordered to be published in the official paper. PASSED AND DULY ADOPTED this day of , 2013 by the City Council of the City of Centerville. Tom Wilharber, Mayor ATTEST: Teresa Bender, City Clerk Page 3 6 /26 /2013Chapter 92 Park Permits KG06192013 Summary of Ordinance _, Second Series Notice is hereby given, that on 2013, Ordinance Number _, Second Series, entitled "AN ORDINANCE AMENDING CITY CODE CHAPTER 92, RELATING TO PERMITS FOR USE OF PARKS was adopted by the City Council of Centerville, Minnesota. Notice is further given that due to the lengthy nature of the ordinance, the City Council has directed that this title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd. 4. Notice is further given that a complete printed copy of the ordinance is available for inspection by any person during normal business hours of the City Clerk, 1880 Main St., Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429 -3232. Notice is further given that the general purpose of the ordinance is to amend the code as to provide for permits for groups exceeding 50 persons to use city parks. Section 1. This section contains the text of the code amendment. Section 2. This section provides that the effective date shall be upon publication of this summary. Notice is further given that the Council has by a 4/5 vote approved this public notice on the day of , 2013. Teresa Bender, City Clerk Published in the Quad Press on , 2013. Page 4 6 /26 /2013Chapter 92 Park Permits KG06192013 Teresa Bender From: Pat Branch Sent: Saturday, June 22, 2013 10:30 PM To: adixon @clpdmn.com Cc: Teresa Bender; Jeff Paar Subject: Re: July run Officer Dixon. Please refer to your note below. I have answered your questions in ALL CAPS - just to make it easy to distinguish my answers from your questions. i think that I have made this event a little easier and saver by dropping the in -line skate race. I don't know when the next meeting is, but will try to be there. On Jun 21, 2013, at 9:20 AM, Andrew Dixon wrote: Please see below and advise. l received your email about changes made. I still have to sign the current permit and need a few answers. Thx A. DIXON #111 Centennial Lakes Police Department SAFETY. COMMUNITY. SERVICE. From: Andrew Dixon [ mailto:adixonC&clpdmn.com ] Sent: Wednesday, June 12, 2013 10:40 AM To: 'Patrick Branch' Subject: July run Pat - Do we have everything covered for the run in July? I THINK SO. Emergency Vehicle Access (I think that will be just fine) I WILL ASK SUZANNE SEELEY TO BE ON DUTY AS THE PARK RANGER. SHE CAN OPEN THE GATES IN THE COUNTY PARK, THAT WILL PROVIDE ACCESS FOR EMERGENCY VEHICLES TO THE ENTIRE COURSE. Do we need to close any streets? If so, number of barricades, if any? NO. WE DON'T NEED TO CLOSE STREETS, BUT WE DO NEED TO CONTROL TRAFFIC AS FOLLOWS; 1) LAMOTTE DRIVE - FROM 15 MINUTES BEFORE THE RACE TO APPROX. 10 MINUTES AFTER THE RACE STARTS ( 7:45 - 8:10). TRAFFIC CAN FLOW OUT OF THE NEIGHBORHOOD AND INTO LA MOTTE PARK FOR MOST OF THAT TIME. I WANT TO STOP TRAFFIC BETWEEN LA MOTTE PARK AND THE ENTRANCE TO ST GEN'S PARKING LOT FOR AN ESTIMATE 5 MINUTES RIGHT AT 8:00. 2) STATION AN OFFICER AT CENTERVILLE ROAD AND MEADOW LANE TO ASSIST RUNNERS CROSSING THE ROAD ON TO MEADOW LANE 8:00 TO 8:10. 3) STATION AN OFFICER AND A VOLUNTEER AT THE MAIN AND CENTERVILLE ROAD TO ASSIST RUNNERS CROSSING CENTERVILLE RD. THE RUNNERS WILL BE ON THE COUNTY TRAIL. (8:05 - 8:20) 4) IF WE CAN, STATION AN OFFICER AT THE ENTRANCE TO THE REGIONAL PARK FROM COUNTY ROAD 14. THE RUNNERS ARE TO STAY ON THE TRAIL. NOT THE PARK ROAD. 1 5) IT WOULD BE NICE, BUT CERTAINLY NOT ESSENTIAL TO HAVE AN OFFICER AT THE CORNER OF DUPRE AND MAIN (8:05 - 8:20) AND ONE IN THE REGIONAL AT THE BEACH WHERE THE RUNNERS AND WALKERS WILL CROSS THE ROAD. THEY WILL COME OUT OF THE BEACH PARKING LOT AND CROSS THE PARK ROAD THEN CONTINUE THEIR RUN ON THE PARK TRAIL. (8:15 - 8:45) How many people would be ideal from the police department? 5 WOULD BE IDEAL, BUT 4 IS PROBABLY THE RIGHT NUMBER Toilets /Porta Potties? I WILL HAVE TWO AT THE START AND FINSH LINE (HIDDEN SPRING PARK). THE LIONS WILL HAVE ADDITIONAL TOILETS IN LA MOTTE PARK AND WE WILL HAVE THE PARK TOILETS OPEN. I WILL ALSO BRIEF THE RUNNERS /WALKERS WHERE THEY CAN FIND ADDITIONAL TOILETS ALONG THE COURSE. THAT WOULD BE AT THE FISHING PEER, THE BEACH, THE BOAT LANDING. As far as the "first aid" line item on the permit, do you have any objections if I contact North Ambulance and request a rig for standby, along with a duty crew from the Centennial Fire District? NO, PLEASE DO THAT. Internal security should be covered from the police department and radio club personnel without issue. GOOD - THANK YOU. Night time lighting will not be a factor for the run. TRUE I can't think of any other provisions that we need to cover. Hope to see you at the next meeting to discuss the route, or if you have a map for this officer, it would be appreciated as well. ONE MORE THING THAT WE SHOULD COVER IS EMERGENCY WEATHER SHELTER. THAT WILL BE THE WARMING HOUSE. Thx. A. DIXON #111 Centennial Lakes Police Department SAFETY. COMMUNITY. SERVICE. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.sManteccloud.com 2