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2013-08-14 Agenda
tervii'Ce '!!'tah144w,1 ke;; CITY OF CENTERVILLE COUNCIL MEETING & WORK SESSION AGENDA Wednesday, August 14, 2013 6:30 p.m. or shortly thereafter (SET AGENDA -- Red) OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. REGULAR COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. July 24, 2013 City Council Meeting Minutes (Pages 1-4) 2. July 24, 2013 City Council Work Session Meeting Minutes (Pages 5-7) V. CONSENT AGENDA 1. City of Centerville July 24, 2013 through August 14, 2013 Claims (Check #28133-28159) and Electronic checks 470E -473E (Pages 8-9) 2. Centennial Police Department Claims through August 8, 2013 (Check #9538-9554 and Check #9555-9574) (Page 10) 3. Centennial Fire District CIaims through July 19, 2013 (Check #5906-5931) (Page 11) 4. Res. #13-OXX — Domestic Violence Awareness Month — October (Pages 12-13) 5. Mr. Ron Hogan, 6892 Centerville Road Water/Sewer Connection -Special Assessment Agreement ***TABLED FROM PREVIOUS MEETING*** a. Approve Special Assessment Agreement (Pages 14-25 ) b. Approve contract with Capra Utilities (Pages 25-29 ) 6. Encroachment Agreement, 1902 Center Street, Fence (Pages 30-31) VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Lee Mann of Stantec to comment on performance review done earlier this year. VII. OLD BUSINESS 1. Proposed Ordinance Number , Second Series, An ordinance amending City Code Chapter 92 relating to permits for use of parks. (Pages 32-35 ) VIII. NEW BUSINESS 1. Consider reestablishing Board of Review and Equalization vs. Open Book Process (Board of review requires training of one or more on Council. (Pages 36-37 ) 2. Approve Two (2) Year Extension to Shoreline Use Agreement w/St. Paul Regional Water Services — Trailside Park (Pages 38-40 ) 3. Consider Acquiring Tax Forfeited Parcel — Outlot A Pheasant Marsh lst Addition (Pg 41.) 4. 2013 CDBG Agreement w/Anoka County — Water Main/Residential Hookup ($286,729) (Pages 42-75 ) 5. Approval of 2014 Centennial Fire District Budget (Pages 77-86) 6. Approval of 2014 Centennial Lakes Police Department Budget (Pages 87-91) 7. Proposed budget for engineering service for Centerville Road (CSAH 21.) Project. (Pages 92-94) 8. Consider three-year audit proposal from Abdo Eick & Meyers, LLP. (Pages 95-96) IX. ANNOUNCEMENTS/UPDATES 1. Administrator Larson 2. Kurt Glaser -update on nuisance property clean-up and LaMotte Field damage/restitution. X. CLOSED COUNCIL MEETING 1. Review Appraisals and Consider Real Estate Listings Possible listing agreement with Gaugan Companies. Lou Suski. ( Handout at meeting ) ADJOURNMENT WORKSESSION 1. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. 2014 Budget —review in preparation for preliminary levy adoption on Sept. 11. 2. 2014 Street Paving & Reconstruction Projects and related matters. III. ADJOURNMENT *REMINDERS** Planning & Zoning Commission Meeting — August 13, 2013, 6:30 p.m. Council Chambers City Council Meeting—August 28, 2013, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting—September 4, 2013, 6:30 p,m. Council Chambers City Council Meeting --September 11, 2013, 6:30 p.m. Council Chambers *PARK USAGE* Centennial Soccer Club — Acorn Creek Park, August 1— October 30, 2013, 5:00 p.m. to Sunset (Field 1) Centennial Soccer Club — Laurie LaMotte Memorial Park, August 1— October 30, 2013, 5:00 to Sunset (Field 1, 2 & 11) Centennial Little League — Laurie LaMotte Memorial Park (Ail Fields) April —August Centennial Youth Football League (Flag Football), Laurie LaMotte Memorial Park, August 12 — September 20, 2013, 5:15 — 7:45 p.m. (Baseball Outfields for Fields 5 & 6) Ms. Stephanie Gavin, Use of Laurie LaMotte Park Pavilion — August 18, 2013 from 10:00 a.m. — 2:00 p.m. Bootcamp, Laurie LaMotte Park - July 24— September 30, 2013 from 5:30 a.m — 6:30 a.m. Bald Eagle Waterski Shows —June, July & August, 7:00 p.m. @ Traiiside Park Night to Unite—August 6, 2013 CITY OF CENTERVILLE CITY COUNCIL MEETING July 24, 2013 At 6:00 p.m., the Council met pursuant to due call and notice thereof, for the purpose of interviewing two applicants to fill a vacancy on the Planning & Zoning Commission. two individuals were interviewed for the vacancy, Mr. Nicholas Twohy and Mr. Mark Haiden. Present were Mayor Wilharber, Council members Fehrenbacher and Paar. Council member King arrived at 6:20 p.m., The City Council of Centerville held their regularly scheduled meeting of July 24, 2013, at City Hall, 1880 Main Street, at 6:30 p.m. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King �@Ws Council Member Jeff Paar I io'l ABSENT: Council Member Love @, City Engineer Mark Statz Legal Counsel Kurt Glaser STAFF: City Administrator Dallas Larson 1. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. IL PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check ##28120-28132), for consideration this evening. Administrator Larson suggested cancelling the closed work session due to property appraisals not being completed. Motion by Council Member Paar., seconded by Council Member King to approve the Set Agenda as presented with the above stated amendment. All in favor. Motion passed unanimously. -" IV. APPROVAL OF MINUTES July 10, 2013 City Council Meeting Minutes City or Centerville Council Meeting Minutes July 24, 2013 The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the minutes of the July 10, 2013 City Council Meeting Minutes as presented. AU in favor. Motion passed unanimously. V. CONSENT AGENDA 1. City of Centerville June 27, 2013 through July 10, 2013 Claims (Check #28087- 28119) & (Check #28120-28132) 2. Centennial Police Department Claims through July 9, 2013 (Check #9512-9537) 3. Centennial Fire District Claims through July 9, 2013 (Check #5880-5896) 4. Centerville Elementary PTA Charitable Gambling/Raffle Permit, November 1, 2013 5. Parks & Recreation Committee Recommendation for Approval of Park Facility Usage Application — Boot Camp Fitness Class Laurie LaMotte Memorial Park July 24, 2013 -September 30, 2013 (5:30 — 6:30 a.m.) — City Code, Chapter 92, Section 92.07 Hours Non -Use Between the Hours of 10:00 p.m. — 7:00 a.m. Council Member King requested that Item #5 be pulled from the Consent Agenda for additional discussion. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Consent Agenda Items I-4 as resented. All in favor. Motion passed unanimously. Relating to Item 5, Council Member King questioned whether the proposed use would prohibit any other individuals from utilizing the park during the requested hour allotments. Consensus of the Council was no. Motion by Council Member Paar, seconded by Council Member King to approve Consent Agenda Item #5 as presented, All in favor. Motion passed unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. None. VII, OLD BUSINESS Mr. Ron Hogan, 1784 Meadow Lane - 6892 Centerville Road Water/Sewer Connection—Special Assessment? Administrator Larson stated that when the City requested bids for the Center Street and Mound Trail projects to include water connections for those off project that may desire Page 2 of 4 City of Centerville Council Meeting Minutes July 24, 2013 connection and the City forwarded notification to those affected paroperty owners. Subsequent to this, Mr. Hogan requested that he be considered for water and ,sewer connection. Administrator Larson stated that City Code requires that if sewer services are available connection must occur within a one year timeframe; however, that did not happen in many parts of the community with Mr. Hogan's property being one of those. Administrator Larson reported that connection of both utilities and this time would make financial sense for the property owner and associated assessments would secure the City's upfront expenditure along with a small amount of interest. Mr. Hogan provided the City with bids for the sanitary sewer connection. Administrator Larson provided Council with proposals that Mr. Hogan submitted in a spreadsheet format for ease of reviewing. Lengthy discussion ensued regarding tax delinquency, potential for future delinquencies, sale of the property and first secured party, interest rate and length of assessment, Mr. Hogan's preferred contractor, need for a contract with the contractor of choice and signed agreement with Mr. Hogan. Council Member Ding requested that language be placed in the agreement allowing for pre -payment. Consensus was to table the item until the August meeting. VIII. NEW BUSINESS 1. Planning & Zoning Vacancy Administrator Larson stated that with the recent resignation of Mr. Eric Larson from the Planning & Zoning Commission, two individuals were interested in the vacancy, Mr. Nicholas Twohy and Mr. Mark Haiden. Both were interviewed by the Council prior to this evenings regular meeting. Consensus of the Council was that both individuals were very good candidates, however, previous experience serving the City was beneficial and that Mr. Haiden would be the preferred candidate. Motion by Council Member King, seconded by Council Member Paar to appoint Mr. Mark Haiden to the P & Z Commission. All in favor. Motion sassed unanimously. IX. ANNOUNCEMENTS/UPDATES Administrator Larson informed Council of an Anoka County road project that would be affecting individuals entering the City via CSAH14/Main Street. Administrator Larson reported that a detour would be in effect from August 1 — August 16, 2013, weather dependent. Administrator Larson stated that the section of roadway that would be worked on would be between the 35W overpass and the entrance to Anoka County Rice Creek Chain of Lakes Regional Park, Council Member Paar reported that there was to be a Fire Steering meeting the following day and recapped the Festival of Lakes events for the upcoming weekend. Council Member Fehrenbacher reported that a Police Governing Board meeting would be held on Monday which would be a follow up meeting discussing the proposed 2014 Page 3 of 4 3 City of Centerville Council Meeting Minutes July 24, 2013 budget. It was felt that a budget would be forwarded to Council for consideration at their next meeting. Council Member King stated that North Metro Cable Commission will be meeting in September. X. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar to adjourn the re2ularIy scheduled Council Meeting of July 24, 2013 at 7:05 p.m. All in favor. Motion passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 4 of 4 City Council 2013-07-24 7:05 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, and Ben Fehrenbacher. Absent was Council member D Love. Staffing issues. Administrator Larson reported that approximately ten applications were received for Finance Director. Before moving further, he asked for feedback on whether the position should be filled or whether the City would be better served by outsourcing major elements of the job to a consultant. An initial proposal was received from Joe Rigdon at Kern, DeWenter, Viere, LTD, CPA's. The cost for 30 hours per month would be about $4000 per month or $48,000 per year. Total costs for a full-time Finance Director exceed $100,000 per year. Consensus was to not fill the full-time position at this time, but use consultant services for the time being. Larson reported that there is now some difficulty in scheduling time off with the smaller staff currently in place. One option might be to hire a part time reception staff person for a day or two per week to cover the front counter. The fourth person in the schedule makes a lot of difference in covering the vacations and other leave time. Another option considered would be to reduce the office schedule to four days per week. Scheduling would likely be easier with four days open per week, but the office would open ten hours per day. No consensus on this issue. Budget. Administrator briefly reviewed the budget, noting a few points for discussion. The Fire and Police estimated planned amounts are at or below what is expected in the budget for each. Centennial Fire District is proposing a budget with virtually the same cost as 2013, the preliminary budget anticipated up to 3% increase. The Centennial Lakes Police budget hasn't been decided by the Governing Board, but the worst case option is less than the 3% estimate put in the preliminary city budget. Larson noted that the city phone system which is 13 years old, while not specifically budgeted in 2014 for replacement, may need to be a planned expense. The monthly phone service cost would be lower by contracting service with Roseville I -Net, but an initial expenditure of approximately $4000 would be needed for equipment. This would cover both City Hall and Public Works. This expense could be accommodated in the planned budget. Budget status. It was noted that the Council may want one more work session in August to finalize plans for the street maintenance and improvement program, before the preliminary budget must be adopted on Sept. 11 Budgeted Bond Levy-Backage Road/Commerce Drive. Administrator Larson reviewed the Backage Road/Commerce Drive project and the cash-flow associated with the bonds for the project. The project originally anticipated the sale of the city land along Commerce Drive would generate sufficient funds to pay off the bonds, even though a project of this type would usually have a city contribution. However, the once planned Target development on nearby Lino Lakes land has not materialized, making it unlikely that the value of the city land will be sufficient to fully retire the bonds. Various strategies were discussed, but consensus was that the city should concentrate on generating enough cash in the fund to cover the year by year debt service, but expecting the sale of the city land would occur prior to the balloon payment on the bonds in 2018. Cash available in the debt service fund will likely cover debt service through 2014, so the initial plan would concentrate on generating the cash needed for 2015 and 2016. A bond levy increase may be needed to accomplish the goal. Utility funds budgeting and rates. Water Fund --Rates should be adequate. New customers added this year will provide some additional revenue.. Sewer Fund—Administrator Larson suggested a slight modification to treatment rate from $1.90 to $2.09 per 1000 gal. The current rates do not quite generate revenue needed to pay MCES treatment cost, but would like to see the October billing report to better judge the need. Consensus was that the treatment rate should be high enough to pay MCES for the treatment costs and a rate increase may be necessary. Stormwater Fund. Administrator Larson reviewed possible expenditures that may be needed over the next two to three years. Current revenue may not be sufficient and a small rate increase may be indicated. He suggested that the residential, flat -rate be increased from $13 to $14 per quarter and the variable rate from $0.00372 to $0.00387 per square foot to generate an additional $7,000 per year. Consensus was that an additional increase was expected, given the number of ponds and ditches and the potential future costs. It was noted that the suggested changes to all of the rates would add about $4 per quarter to a typical bill. Utility Billing. Larson offered the following suggestions with the utility billing: a Billing frequency increase from four to six times per year. Typical bill would go from about $135 per quarter down to about $92 per bi-monthly period. Automated reading system would make it practical for monthly bills, if desired. b Convenience fee. Recommend that we illiminate convence fee for using credit/debit cards to pay. c Change online credit service company to PSN from RevTrac. Transaction costs would be about 1.5%. Several advantages, auto transfer from Billpay, customer can set up ACH without providing city with personal info. c Postcard format. Larson shared a suggested bill format that would be printed on a 5 x 8.5 post card. He recommended farming out the mailing process as part of that change. The cost for the contracted service is estimated at $236 per billing period, plus postage at presort, bulk mail rates. The Council discussed the utility billing recommendations. Council member King asked if the change would mattered for budgeting or cash-flow reasons, since investment rates are so poor. He also wondered if people would be annoyed by the change, seeing it as a way to disguise the costs. It was agreed that investment income would not be a reason to make a change, but rather to make it more manageable for residents. Council member Fehrenbacher suggested that billing more frequently would help the residents manage their water use. Receiving your bill closer to the time water is used, may spur conservation measures. Some on council advocated for monthly billing, but agreed that increasing to six times per year would be beneficial as an initial move. Consensus of the council was that all of the administrator's suggestions were good and should move forward. The meeting was adjourned at 8:35 p.m. Dallas Larson, Adminstrator U1 I Y Ut- t,rtN I tKVILLG Check Detail -- August 14, 2013 08/08/13 3:28 PM Page 1 Check Date Check # Vender Name _Comments Amopnr 7/31/2013 000470E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 16 Check Nbr 000470 MINNESOTA DEPT OF REVENUE _ $937./rt 7/31/2013 000471E IRS/EFTPS FED W/H PAY PERIOD 16 $2,243,98 7/31/2013 000471E IRS/EFTPS FICA W/H PAY PERIOD 16 3 280,40 Check Nbr 000471 IRS/EFTPS ,- $5,5L4,38 7/31/2013 000472E PERA PERA W/H PAY PERIOD 16 Check Nbr 000472 PERA $2,466.81 8/8/2013 000473E REV - TRAK - MERIDIAN BANK REV TRAK CON ENIENCE FEES Check Nbr 000473 REV _-_TRAK - MERIDIAN BANK _ _ $161.16 8/14/2013 028133 AMERICAN ENGINEERING TESTING 2013 UTILITY & STREET IMPROVEMENT Check Nbr 028133 AMERICAN_ ENGINEERING TESTING $2,421.00 8/14/2013 028134 BRADLEY & DEIKE, P.A. PROF. SERV - GENERAL OBLIGATION IMPROVEMENT BONDS, Check Nbr 028134 BRADLEY & DEIKE, P.A. _ $4,000.00 8/14/2013 028135 BRANCH, PATRICK IMAGE PRINTING - VINYL SINGS (4) $44,89 8/14/2013 028135 BRANCH, PATRICK TARGET - BANANAS (8K -SK RUN/WALK) $21.65 8/14/2013 028135 BRANCH, PATRICK PARK POSTERS (8) MUSIC IN THE PARKS $25,74 8/14/2013 028135 BRANCH, PATRICK 2 COLOR COPIES 11 X17 8K 5K RUN/WALK 1.91 Check Nbr 028135 BRANCH. PATRICK _ $94.19 8/14/2013 028136 BURMEISTER, GREG - REIMBURSE FOR SAFETY VEST =heck Nbr 028136 BURMEISTER. GREG ..,....,,, $9.99 8/14/2013 028137 CENTERPOINT ENERGY 7087 20TH AVE S - SERV THRU 7-25-13 $12.85 8/14/2013 028137 CENTERPOINT ENERGY 2065 W CEDAR ST - SERV THRU 7-25-13 $75.61 8/14/2013 028137 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 7-25-13 $16.30 8/14/2013 028137 CENTERPDINT ENERGY 6970 LAMOTTE DR - SERV THRU 16.30 $16.30 8/14/2013 028137 CENTERPOINT ENERGY 1737 MAIN ST - SERV THRU 7-25-13 $11,44 8/14/2013 028137 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 7-25-13 $29.30 heck Nbr 028137 CENTERPOINT ENERGY $161.80 8/14/2013 028138 CINTAS CORPORATION CLEAN UP DAYS - SHREDDING heck Nbr 028138 CINTAS CORPORATION $600.0 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA� UPS DELIVERY CHARGES $36 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA BATTERIES - EMERGENCY LIGHTS $160..L- 8114/2013 028139 CITY OF CENTERVILLE - MASTERCA PART FOR CABLE ROOM $30.98 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA BAR CODE SCANNER $87.71 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA BAR CODE SCANNER $87,70 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA PARADE - BIFFIES $156.40 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA GRASS SEED FOR LAMOTTE PARK $107.08 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA ON SITE SANITATION - BIFFIES - $93.84 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA SPRAY PAINT $7.66 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA CUSHMAN REPAIR PARTS $55.74 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA PHONE TRANSFER - G. BURMEISTER $36,77 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA REPAIR AND MAINT. SUPPLIES P.W. $462.79 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA FUEL $837.05 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA P.W. SUPPLIES $60.28 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA OFFICE SUPPLIES $7,27 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA FUEL $528.19 8/14/2.013 028139 CITY OF CENTERVILLE - MASTERCA ENDICA POSTAGE $9.95 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA OFFICE SUPPLIES $112,77 8/14/2013 028139 CITY OF CENTERVILLE - MASTERCA MN AWWA CONFERENCE - P. PALZER $245.00 ;heck Nbr 028139 CITY OF CENTERVILLE - MASTERCA $3,124.32 8/14/2013 028140 CONNEXUS ENERGY STREET LIGHTS - 395653-219678 - SERV THRU 7-29-13 $117.06 8/14/2013 028140 CONNEXUS ENERGY 6800 20TH - RADIO FOR SCADA - SERV THRU 7-22-13 $6.06 8/14/2013 028140 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU 7-16-13 $441,80 8/14/2013 028140 CONNEXUS ENERGY 6800 20TH - RADIO FOR SCADA - SERV THRU 7-22-13 $6,06 8/14/2013 028140 CONNEXUS ENERGY 6900 -20TH AVE - LIFT STATION - SERV THRU 7-16-13 $65.41 8/14/2013 028140 CONNEXUS ENERGY 7100 20TH AVE N - TRAFSG - SERV THRU 7-23-13 $46.08 8/14/2013 028140 CONNEXUS ENERGY STREET LIGHTS - 395653-219699 - SERV THRU 7-29-13 $15.99 8/14/2013 028140 CONNEXUS ENERGY 7087 20TH AVE N - SERV THRU 7-16-13 83.91 heck Nbr 028140 CONNEXUS ENERGY $782.37 8/14/2013 028141 DAVE KICHLER INSPECTIONS, INC. ELECTRICAL INSPECTIONS heck Nbr 028141 DAVE KICHLER INSPECTIONS. INC. $835.7 8/14/2013 028142 DUCH, SONJA REFUND DEPOSIT FOR HIDDEN SPRINGS PARK RESERVATION heck Nbr 028142_DUCH--50-NJA_ _-- $100.00 8/14/2013 028143 FLEXIBLE PIPE TOOL COMPANY SUPPLIES heck Nbr 028143 FLEXIBLE PIPE TOOL COMPANY ,_„ $442.71 Check Retail -August 14, 2013 08/08/13 3:28 PM Page 2 Check Date Check Vender Name Comments�Amou ^ lg 8/14/2013 028144 FRONTRUNNER EVE NTS &PROMOTION 2013 - $K T SHIRTS C, ,Nbr 028144 FRONTRUNNER EVENTS & PROMOTION $750.00 8/14/2013 028145 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - CLEARWATER, WATERTOWER, WESTVIEW $491.32 8/14/2013 028145 GOETZ LANDSCAPE & IRRIG. LAWN MOWING & BRUSH CUTTER - PELTIER LAKE & $75.00 8/14/2013 028145 GOER LANDSCAPE & IRRIG. LAWN MOWING - 7239 - 7333 PELTIER CIRCLE $58.01 8/14/2013 028145 GOETZ LANDSCAPE & IRRIG, LAWN MOWING - 1737 & 7261 MAIN ST $169.93 8/14/2013 028145 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - CITY HALL $137.01 8/14/2013 028145 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - PARKS $2,162.97 8/14/2013 028145 GOETZ LANDSCAPE & IRRIG. GARDENING SERVICES - PARKS $273.65 8/14/2013 028145 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - 7212 MILL RD 116.99 Check Nbr 028145 GOETZ LANDSCAPE & IRRIG. 3 384.88 8/14/2013 028146 HARDWOOD CREEK LUMBER, INC, 48" PINE LATH - P.W. Check Nbr 028146 HARDWOOD CREEK LUMBER. INC. $204.13 8/14/2013 028147 HAWKINS WATER TREATMENT CHEMICALS Check Nbr 028147 HAWKINS WATER TREATMENT 1292.66 8/14/2013 028148 HUGO EQUIPMENT COMPANY STARTER ROPE -heck Nbr_ 02814$_HUGO EQUIPMENT COMPANY _ $24.66 8/14/2013 028149 INTERNATIONAL UNION OF OPERATI 2013 AUGUST UNION DUES -heck Nbr 028149 INTERNATIONAL UNION OF OPERATI $98.25 8/14/2013 028150 LARSON, DALLAS REIMBURSEMENT FOR PARKING $10.00 8/14/2013 028150 LARSON, DALLAS REIMBURSEMENT FOR MILEAGE $70.40 8/14/2013 028150 LARSON, DALLAS REIMBURSEMENT FOR MILEAGE25 99 -heck Nbr 028150 LARSON DALLAS 106.39 8/14/2013 028151 LEE, TOM REIMBURSEMENT - MUSIC IN THE PARKS - EQUIPMENT $94.25 heck Nbr 028151 LEE TOM 94.25 8/14/2013 028152 NAGELL APPRAISAL & CONSULTING INDUSTRIAL BUILDING - 7087 20TH AVE $300.00 8/14/2013 028152 NAGELL APPRAISAL & CONSULTING VACANT LAND - MILL RD $300.00 8/14/2013 028152 NAGELL APPRAISAL & CONSULTING VACANT LAND - 7030 20TH AVE S $300.00 8/14/2013 028152 NAGELL APPRAISAL & CONSULTING VACANT LAND- 1691-1695 MAIN ST $300.00 8/14/2013 028152 NAGELL APPRAISAL & CONSULTING RESIDENTIAL/OFFICE PROP. 1737 MAIN ST $300,00 8/14/2013 028152 NAGELL APPRAISAL & CONSULTING VACANT LAND - 7073 CENTERVILLE RD $ioo.od 'h, .. Nbr 028152 NAGELL APPRAISAL & CONSULTING 1 0.00 8/14/2013 028153 PARR, JEFF REIMBURSE - 2 PARADE SIGNS .heck Nbr 028153 PAAR ]EFF 60.00 8/14/2013 028154 PORTA-POT LAURIE LAMOTTE PARK - SERV THRU 8-4-13 $112,27 8/14/2013 028154 PORTA-POT EAGLE PARK - SERV THRU 8-5-13 $112,27 8/14/2013 028154 PORTA-POT ACORN CREEK PARK - SERV THRU 8-5-13 $112,27 8/14/2013 028154 PORTA-POT ROYAL MEADOWS PARK - SERV THRU B-5-13 $72,17 8/14/2013 028154 PORTA-POT TRACIE MCBRIDE PARK - TOILET RENTAL THRU 7-23-13 $112.27 :heck Nbr 028154 PORTA-POT 521.25 8/14/2013 028155 REHBEINS BLACK DIRT MALLARD WAY DRIVEWAY $16.07 8/14/2013 028155 REHBEINS BLACK DIRT CORNER STONE PARK 16.07 :heck Nbr 028155 REHBEINS BLACK DIRT 32.14 8/14/2013 028156 RUNNING VENTURES RACE TIMING SERVICES - 7-27-13 :heck Nbr 028156 RUNNING VENTURES t327,00 8/14/2013 028157 SAM S CLUB SUPPLIES $231.33 8/14/2013 028157 SAM S CLUB SUPPLIES - CANDY FOR PARADE $48.72 8/14/2013 028157 SAM S CLUB OFFICE SUPPLIES $242.81 ;heck Nbr 028157 SAM S CLUB 22 86 8/14/2013 028158 SUN LIFE INSURANCE COMPANY DISABILITY INS - AUG. 2013 $108.87 8/14/2013 028158 SUN LIFE INSURANCE COMPANY LIFE INS - AUG. 201317.70 heck Nbr 028158 SUN LIFE INSURANCE COMPANY $16.57 8/14/2013 028159 SWEENEY, KRIS M,,.,,, ILEAGE REIMBURSEMENT - 2ND QTR UTILITY BILLING - $6.14 $ 8/14/2013 028159 SWEENEY, KRIS MILEAGE REIMBURSEMENT - 2ND QTR UTILITY BILLING - $6.14 8/14/2013 028159 SWEENEY, KRIS MILEAGE REIMBURSEMENT FOR BANK DEPOSITS 7.09 heck Nbr 028159 SWEENEY KRIS 19.37 TOTAL CHECKS $31,026.08 CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Check Issue Dates: 7/10/2013 - 7/25/2013 Report Criteria: Report type: Summary GL Check CkNo Period Issue Date Payee 07113 07125/2013 9538 ANOKA COUNTY 07/13 07/25/2013 9539 ASPEN MILLS, INC 07/13 07/25/2013 9540 CENTENNIAL UTILITIES 07113 07/25/2013 9541 CONNEXUS ENERGY 07113 07/25/2013 9542 EMERGENCY AUTO TECH ,INC 07/13 07/25/2013 9543 ENVENTIS TELECOM, INC 07113 07/25/2013 9544 HEALTH PARTNERS 07113 07/25/2013 9545 HOLIDAY FLEET 07/13 07/25/2013 9546 INTOXIMETERS, INC 07113 07/25/2013 9547 LEAGUE OF MN CITIES INS TRUST 07113 07/25/2013 9548 NEAL A. NOREN 07/13 07/2512013 9549 PITNEY BOWES, INC 07113 07/25/2013 9550 QUILL CORPORATION 07/13 07125/2013 9551 SHRED -N -GO, INC 07/13 07/25/2013 9552 TASER INTERNATIONAL 07113 07/25/2013 9553 TELECIDE PRODUCTIONS, INC 07/13 07/25/2013 9554 TITAN ENERGY SYSTEMS, INC Grand Totals: Page: 1 Jul 25, 2013 12:46PM Description JUNEINTERNET UNIFORMS JUNE UTILITIES JUNE ELECTRIC VEH MTC PHONES/LONG DISTANCE AUG HEALTH INS FUEL INTOXILIZER PARTS WORKCOMP ADJ 412012-4/2013 BLDG MTC HOURS INK CARTRIDGE OFFICE SUPPLIES SHREDDING SERVICE TWO TASERSIHOLSTERS/BATTERY P COMPUTER MTC KASPERSKY SECUR BLDG MTC GENERATOR SERVICE CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Check Issue Dates: 7/26/2013 - 8/812013 Report Criteria: Report type: Summary GL Check Ck No Period Issue Date Payee 08113 08/08/2013 9555 ABRAMS & SCHMIDT LLC 08113 08/08/2013 9556 ANOKA COUNTY ATTORNEY 08/13 08/08/2013 9557 ASPEN MILLS, INC 08/13 08/08/2013 9558 CENTENNIAL UTILITIES 08/13 08/08/2013 9559 CENTURY LINK 08/13 08/08/2013 9560 COVERALL OF THE TWIN CITIES 08113 08/08/2013 9561 DELTA DENTAL 08/13 08/08/2013 9562 DON'S CIRCLE SERVICE, INC 08113 08/08/2013 9563 FOREMOST PROMOTIONS, INC 08113 08/08/2013 9564 FRATTALLONES HARDWARE, INC. 08113 08/08/2013 9565 GTS EDUCATIONAL EVENTS 08/13 08/08/2013 9566 HOLIDAY FLEET 08113 08/08/2013 9567 METRO SALES, INC 08113 08/08/2013 9568 MN CONTINUING LEGAL EDUCATION 08/13 08/08/2013 9569 NEXTEL COMMUNICATIONS 08/13 08/08/2013 9570 O`REILLY AUTOMOTIVE, INC 08/13 08/08/2013 9571 QUILL CORPORATION 08113 08/08/2013 9572 STATE OF MINNESOTA 08/13 08/08/2013 9573 SUN LIFE FINANCIAL 08113 08/08/2013 9574 UNITED STATES PLASTIC CORP Check Amount 950.24 250.27 357.10 2,881.37 74.00 403.96 10,088.30 4,386.05 42.75 4,847.00 75.00 50.07 166.87 35.00 2,806.32 961.82 804.00 29,180.12 Page: 1 Aug 08, 2013 11:55AM Description Check Amount LABOR RELATION FEES FORFEITURE DISTRIBUTION SATURN UNFORMS JULY UTILITIES COMMUNICATIONS AUG CLEANING SERVICE SEPT DENTAL VEH REPAIRS & MTC CRIME PREVENTION SUPPLIES BIKE DRY ERASERS AMEM CONF M.LAKSO - FUEL COPIER CONTRACT 2013 CRIMINAL JUSTICE INST CELL PHONES VEH SUPPLIES WIPER FLUID INK CARTRIDGES/TONER FORFEITURE DISTRIBUTION SATURN AUG LIFE/DISABILITY CRIME PREVENTION SUPPLY 101.50 51.80 56.95 477.21 119.46 2,388.66 1,277.85 1,286.40 355.01 17.70 185.00 4,655.42 390.18 325,00 469.36 9,81 189.25 25.90 104.66 56.92 Grand Totals: 12,544.04 10 CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 7/10/2013 - 7/19/2013 Jul 19, 2013 04:33PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number 07/13 07/13 07/13 07/13 07113 07113 07/13 07/13 07/13 07113 07/13 07/13 07/13 07/13 07/13 07113 07/13 07/13 07/13 07/13 07/13 07113 07113 07/13 07/13 07/13 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/19/2013 07/1912013 07/19/2013 07/1912013 07/1912013 07/19/2013 07/1912013 Grand Totals: 5906 5907 5908 5909 5910 5911 5912 5913 5914 5915 5916 5917 5918 5919 5920 5921 5922 5923 5924 5925 5926 5927 5928 5929 5930 5931 M = Manual Check, V = Void Check 20390 30480 30485 30500 30800 31137 40200 60300 60650 70578 80300 120331 120450 130440 130475 130550 130660 140075 160050 160225 160493 180290 190550 190700 220200 240100 Payee BROADWAY AWARDS, INC CENTENNIAL UTILITIES CENTER MART CENTURY LINK COLUMBIA HEIGHTS FIRE DEP CONNEXUS ENERGY DIVERSIFIED TEXTURING & FIRE SAFETY USA, INC FRATTALLONE'S HARDWARE S GRAINGER HEIMAN INC LEAGUE OF MN CITIES INS TR CITY OF LINO LAKES METRO FIRE, INC MIDWAY FORD CO MINE SAFETY APPLIANCES CO CITY OF MPLS-RECEIVABLES NSRMAA PAETEC PETTY CASH/JERRY STREICH PREMIUM WATERS, INC RIVARD ELECTRIC CO, INC SILVER STAR INDUSTRIES, INC SPRING LAKE PARK FIRE DEPT VERIZON WIRELESS XCELENERGY Description SAFETY CAMP SUPPLIES JUNE UTILITIES STATION 1 FUEL PHONE CENTERVILLE FEMA GRANT PPE ELECTRIC STATION 1 PAR TAGS/NAME PLATE ENGR FIRE TOOLS BATTERIES VEH CLEANING SUPPLIES FLASHBACK BATON/STRAPS WK COMP DEDUCTIBLE JUNE REIMS -FEMA INS PPE -VOICE AMPLIFIER/RECEIV 2013 F350 VEH 1 TRAINING WESSMAN/TSCHIDA TRAINING NEW HIRE FIRE SAFETY HOUSE USE PHONES SET UP PETTY CASH BOTTLED WATER ELECTRICAL WORK STATION 2 TOPPERS/LINERS FOR 3 NEW TRAINING SIMULATOR USAGE CELL PHONES ELECTRIC STATION 2 Check Amount 825.08 121.49 456.13 56.46 4,800.00 376.38 69.50 176.35 70.44 31.10 207.59 500.00 29, 873.60 869.21 87,712.14 1,550.00 1,450.00 50.00 156.98 100.00 18.29 555.00 10,751.70 175.00 105.48 580.65 141, 638.57 IF 11�, exp. n d r . Working to end domestica n ` and sexual violence. H uJ \Z, July 22, 2013 Mr. Dallas Larson, City Administrator 1880 Main St. Centerville, MN 55038 Dear Mr. Larson , 763-780-2332 763-780-2330 x 763-780-9696 wwvv,AlexandraHouse.org P.O. Box 49039 Blaine, MN 55449-0039 Every year throughout the country, October is officially recognized as Domestic Violence Awareness Month. Counties and cities all over the US take the opportunity to honor this month through an official proclamation. In choosing to locally proclaim October as DVAM, the City of Centerville shows its recognition of both the gravity of the problem and the importance of the ongoing work to create a violence -free community in Anoka County. Your city's proclamation will add to the chorus of voices insisting that women, men, and children all have a right to seek peace and safety in their lives. Alexandra House is proud of its partnerships with all the communities throughout Anoka County. In this spirit, we will display all proclamations at our annual Walk for Hope: Steps to End Domestic and Sexual Violence on Saturday, September 2811 at Bunker Hills Regional Park in Andover. This event, attended by over 500 participants every year, challenges our community to confront the impact of domestic and sexual violence. Additionally, it provides a space for survivors, family members, friends, and allies to honor those who have lost their lives as a result of domestic violence. Following the Walk for Hope, the proclamations will be prominently displayed at Alexandra House. Please contact our Community Education Coordinator, Krysta Sather at 763-795-5452 or ksather@alexandrahouse.org if you have any questions regarding this request. Also enclosed for your reference is a sample you maywish to use to compose your proclamation. Thank you for your consideration and support of this important cause. Sincerely, Connie Moore Executive Director Enclosure Cc: Mayor Thomas Wil harber 12 Proclamation Resolution No. October of 2013 is proclaimed as Domestic Violence Awareness Month WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over thousands of women and children have and will continue to access assistance from Alexandra House, Inc,, a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned community can do to eliminate its existence. NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that proclaims October to be Domestic Violence Awareness Month on 13 SPECIAL ASSESSMENT AGREEMENT WAIVER OF HEARING AND APPEAL, AGREEMENT made this 14th day of August, 2013, by and between the City of Centerville, a Minnesota municipal corporation ("City"), and Ronald Hogan & Katie Hogan, ("Property Owner") a married couple_ RECITALS A. Property Owner is the fee owner of the following described real property, located in the City of Centerville, Anoka County, Minnesota ("Subject Property") PIN # 23-31-22-34-0002 6892 Centerville Road. B. Property Owner requests that the City of Centerville undertake the improvement of installation of a service line connecting the home with sanitary sewer and water. ("Public Improvement") C. The costs expected to be incurred for the Public Improvement is the amount of the special assessment listed below. D. Property Owner will complete yard restoration at their sole expense outside of the costs included in this agreement. NOVO', THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: 1. The City will assess the Subject Property for its portion of the Public Improvement. The amount of the special assessment is $12,505. The special assessment principal shall be payable in equal installments over fifteen years, plus four percent (4.00%) interest on the unpaid balance. Interest shall begin accruing on September 1, 2013. Each installment of the special assessment principal and interest will be certified to the county and become due and payable on the same schedule as the property taxes for the Subject Property beginning in 2014. -1- 14 Property owner also agrees that if the installing contractor encounters water table which requires pumping, then those extra costs shall be added to the special assessment. Property Owner agrees to permit the city access to inspect the completed work. 2. The Property Owner waives any and all procedural and substantive objections to the Public Improvement and special assessments, including, but not limited to, hearing requirements and any claims that the assessment exceeds the benefit to the Subject Property. The Property Owner waives any right to appeal pursuant to Minn. Stat. §429.081. 3. Property Owner may prepay the entire special assessment without interest if paid in full by October 1, 2013, and may pay the amount in full by November 1, 2013, including interest from October 1, 2013 to the date of payment. 4. This Agreement shall be binding upon the Property Owner and the Property Owner's successors and assigns. This Agreement may be recorded against the title to the Subject Property and it shall run with the property. 5. No remedy herein conferred upon or reserved to the City is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. 6. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient by the City. 7. In the event any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. 8. Except as specifically stated herein, the payment of this special assessment shall be governed by Minnesota Statutes Chapter 429 _2_ 1s PROPERTY O M. 11 STATE OF MINNESOTA ) a SS. COUNTY OF 1Q)/(-0 ) LISA M. WALDO Notary Public My m8� Minnesota m fission Expires January 31.2015 The foregoing instrument was acknowledged before me this 2013, by Ronald and Katie Hogan, a married couple CITY OF CENTERVILLE Tom Wilharber, Mayor Teresa Bender, City Clerk STATE OF MINNESOTA } } ss. COUNTY OF } { day of y The foregoing instrument was acknowledged before me this day of , 20_, by Tom Wilharber and by Teresa Bender, the Mayor and City Clerk of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. -3- Notary Public 16 PID # 23-31-22-34-0002 6982 Centerville Road RIGHT OF ENTRY/WAIVER THE UNDERSIGNED, owners of certain land in the City of Centerville, who are the sole persons with a right to grant entry to the affected property described herein, in consideration of One Dollar ($1.00) and other good and valuable consideration, do hereby consent and grant unto the CITY OF CENTERVILLE, a Municipal corporation under the laws of the State of Minnesota, ("City") its agents and assigns, the right to enter upon and commence construction and all related activities therewith, over, under, on, and across the real property described in the attached Special Assessment Agreement for the purpose of installing a sanitary sewer service, water service line and water meter. ("Improvements"). Some of the work will take place in the Owner's home. It is understood by the undersigned that the City will complete the Improvements and restore the Subject Property to a condition as nearly equal as possible to that which existed prior to construction, specifically as limited by Capra Utilities, Inc. proposal dated 10-24- 2012 and the agreement dated July 30, 2013, between the City of Centerville and Capra Utilities Inc. Dated this -140 14f'1 day of hlAE , 2013. -4- 17 Sanitary Sewer Directional Drill Open Trench Pump & abandon existing septic Televise/Locate sewer stub Permit Fees Restoration Total Contractor Cost MCES SAC City SAC/Trunk Fee Total Sanitary Sewer Cost Water Connection 6892 Centerville Road Water Sewer Connection Burschville Burschville Construction Construction Capras 9,150 6,438 2,175 750 750 350 400 150 150 150 10,050 7,338 3,075 City's Contractor (Bored under City Contract) Connection in Home (City Contract) Connection to existing curb stop (City Contract) Permits/Coordination (City Contract) Restoration Open Trench Water Meter Permit fees Restoration City WAC/Trunk Fees Total Water Service Cost Total Cost Restoration of Yard (Estimated 670 SY Sod @$4) 2,435 2,250 14,735 2,925 1,500 600 400 250 111119116 NA 2,435 2,435 2,250 2,250 12,023 7,760 NA 2,175 575 195 6,075 2,945 1,800 1,800 7,875 4,745 22,610 12,505 2,680 2,680 18 STANDARD FORM OF AGREEMENT THE CITY OF CENTERVILLE THIS AGREEMENT is by and between City of Centerville, Minnesota (hereinafter referred to as the "City") and Capra's Utilities, Inc. (hereinafter referred to as the "Contractor"). City and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. The Agreement 1.1. Contractor shall complete all work as specified in the following Contract Document: 1.1.1. This Agreement. 1.1.2. The Proposals dated 10/24/2012. (conformed copy) 1.2. After being reduced to writing and signed by the Contractor and the City certain documents can become Contract Documents, and are incorporated into this Agreement by reference. These are documents which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto. These documents can include: 1.2.1. Contract Bonds 1.2.2. Insurance Certificate 1.2.3. Notice to Proceed 1.2.4. Work Change Directives 1.2.5. Change Order(s) 1.3. These are all of the documents which form this Agreement. No verbal agreements exist outside of the Contract Documents, and nothing shall modify the terms of this Agreement unless the modification is in writirtg and signed by all parties. ARTICLE 2. The Project 2.1. The Project for which the work under the Contract Documents may be the whole or only a part is generally described as follows: Connect the home at 6892 to City Watermain and Sanitary Sewer. ARTICLE 3. The Engineer 3.1. The Project will be monitored by Paul Palzer, Public Works Director(hereinafter referred to as "Engineer"), who is to act as City's representative, assume all duties and responsibilities, and will have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the work in accordance with the Contract Documents. ARTICLE 4. Deadlines 4.1. Dates for Substantial Completion and Final Payment 4.1.1. The work will be completed and ready for Final Payment on or before September 30, 2013, 4.2. Liquidated Damages 4.2.1. City and Contractor agree that as Liquidated Damages for delay (but not as a penalty), Contractor shall pay City $150 for each day that expires after the time specified in Paragraph 4.1. AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra Utilities, Inc. PAGE NO. 1 of 4 19 ARTICLE 5. Contract Price 5.1. City shall pay Contractor for completion of the work in accordance with the Contract Documents an amount in current funds as follows: As detailed in the proposal dated 1012412012, not to exceed $5,625.00, except if groundwater is encountered that requires pumping, the reasonable cost of pumping shall be allowed as an extra. No restoration or black dirt will be compensated in this agreement, but the homeowner may request these, which cost shall be paid directly by homeowner. ARTICLE, 6. Payment 6.1. Progress Payments 6.1.1 The City shall pay for 90% of completed work each month as approved by Engineer. Contractor shall submit a request for progress payment to Engineer by the last day of each month, which shall be processed and paid by the City within 30 days. 6.2. Final Payment 6.2.1, The City shall pay the remainder of the Contract Price upon final completion of the work once the Engineer recommends acceptance of the work, and the City Council adopts the recommendations of the Engineer. The City will not adopt the Engineer's recommendations until the Contractor supplies the City with: 6.2. L L Lien waivers executed by the Contractor and any Subcontractors who have worked on the project, and 6.2.1.2. A signed copy of Minnesota Department of Revenue Form IC -134. (This form can be found at www.taxes.state.mn,us/forms/ic134.pdo. ARTICLE 7. Contractor's Representations 7.I. In order to induce City to enter into this Agreement, Contractor makes the following representations: 7.1.1. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents or Request for Proposal. 7.1.2. Contractor has visited the Project Site and become familiar with and is satisfied as to the general, local, and Project Site conditions that may affect cost, progress, and performance of the work. 7.1.3. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the work. 7.1.4. Contractor has obtained and carefully studied (or assumes responsibility for having done so) all subsurface conditions reports, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, structural and/or Underground Facilities) at or contiguous to the Project Site which may affect cost, progress, or performance of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including applying the specific means, methods, techniques, sequences, and procedures of construction or demolition, if any, expressly required by the Contract Documents to be employed by Contractor, and safety precautions and programs incident thereto. 7.1.5. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the work at the Contract Price, within the Contract Deadlines, and in accordance with the other terms and conditions of AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra Utilities, Inc. PAGE NO. 2 of 20 the Contract Documents. 7.1.6. Contractor is aware of the general nature of work to be performed by City and others (if any) at the Project Site that relates to the work as indicated in the Contract Documents. 7.1.7. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Project Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 7.1.8. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and a written resolution has been received from the Engineer which is acceptable to Contractor. In all other respects Contractor affirms that the Contract Documents are sufficient to indicate and convey an understanding of all terms and conditions for performance and furnishing of the work. Contractor fully accepted the Bid Proposal and Contract Documents authored by the City. 7.1.9. Contractor warrantees that its work; including that of any subcontractor or agent hired to perform work, will be free from defects and done in a workmanlike manner conforming to the standard of care in the industry. That all work performed and products installed are guaranteed to perform as intended or as designed for a period of no less than two years from the final payment date of the project, unless a longer period of warrantee is provided by a product manufacturer, service provider, or by operation of law. 7.1.10. Contractor agrees to hold the city harmless from all damages and claims for damages that may arise by reason of any negligence or violation of the law on the part of the contractor, contractors agents, subcontractors or employees, while engaged in the performance of this contract and agrees to take all precautions necessary to protect the public against injury, and to keep danger signals out at night and at such other times and such places as public safety may require. In addition, contractor agrees to keep in force statutory workers' compensation insurance. Additionally, the Contractor shall maintain liability coverage for all work covered under the contract naming the city as an additional insured in at least the amount of $300,000 per claimant and $1,000,000 for each incident. ARTICLE 8. Miscellaneous 8.1. Assignment of Contract No party may assign any rights under or interests in the Contract without the written consent of the party sought to be bound} and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent limited by law). Unless specifically stated to the contrary no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents or applicable law. 8.2. Severability Should any part of this Agreement or the Contract Documents be voided or found unenforceable as a matter of Law or Regulation, all remaining provisions shall continue to be valid and binding upon City and Contractor. In this event, the Parties now agree that this Agreement and the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 8.3. Forum The laws of the State of Minnesota and the United States of America shall apply to the Agreement and the Contract Documents. AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra Utilities, Inc. PAGE NO. 3 of 21 IN WITNESS WHEREOF, City and Contractor have signed this Agreement in duplicate. One counterpart each has been delivered to City and Contractor. All portions of the Contract Documents have been signed or identified by City and Contractor or on their behalf. This Agreement will be effective on December 1, 2012, City: City of Centerville Contractor: Capra Utilities, Inc. (Signature) (Printed name and title) (Signature Attest By) Address For Sending Notices To: 1880 Main Street Centerville, MN 55038 Designated Representatives: Owner: Mr. Dallas Larson City Administrator This agreement drafted by: City of Centerville 1880 Main Street Centerville, MN 55038 (Signature) (Printed name and title) No. (License No. — if applicable) (Signature Attested By) Contractor: (Printed Name) (Printed title) AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra Utilities, Inc. PAGE NO. 4 of 4 22 Capra's Utilities Inc. Capra's Utilities Inc. -370 Leibel 5t White Bear Lake, MN 55110 (651)762-2500 miketcapra@yahoo.com Address Ron Hogan 1784 Meadow Ln Centerville, MN 55038 Estimate Date Estimate # 10/24/2012 2982 --- Exp. D Date 11/24/2012 - Description • install sewer and water laterals for the home at 6842 Centerville Rd. • Install a 4" PVC sewer line from the property line stub to the future sewer stub in the front of the house. • Install a V OR 17 PE water line from the basement to the property line stub, we will bore the line under the basement floor as needed. • Pump, crush and fill the existing tanks as needed. • Cut and patch the floor as needed for the sewer and water services. • We will televise and locate the existing future sewer stub under the basement floor. We will re -pipe the waste lines as needed to connect the plumbing to the piping that is roughed in under the floor. • We wilt provide and install a new meter assembely and tie into the existing piping in the basement. • There will be no sod, black dirt or gravel restoration included. • Gravel can be delivered and spread for an additional $375.00 per load (1 load recommended). • Black dirt can be delivered and spread for an additional charge of $350.00 per 15 yard load ( 1 load recommended). • There will be no site restoration included, • All City fees are to be paid by the owner, this includes the SAC, WAC and all ass nents. 1 112% per month charge on accounts over 30 days, All agreements contingent upon/ strike, accident or delays beyond our control. Any frost, ground water or rock excavation Will be an extra charge. All private underground utilities are the responsibility of the Owner. Per Minnesota Statute 514.011: A Pen will be filed if contract amount is not paid In full !thin 60 days of Invoice date. Accepted By Accepted Date Amount 2,175.00 2,175.00 350.00 400.00 575.00 Fax: (661) 762-2600 FORFEIT LIST FOR 2013 Names for the Taxpayers and Fee Owners and in Addition Those Parties Who Tax Have Filed Their Addresses Legal Parcel Pursuant to section 276.041 Description Number GROUND DEVELOPMENT INC CITY OF CENTERVILLE PHEASANT MARSH FIRST ADDITION OUTLOT A PHEASANT MARSH 1 ST ADD 23-31-22-34-0026 24 STANDARD FORM OF AGREEMENT THE CITY OF CENTERVILLE THIS AGREEMENT is by and between City of Centerville, Minnesota (hereinafter referred to as the "City") and Capra's Utilities, Inc. (hereinafter referred to as the "Contractor"). City and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. The Agreement 1.1. Contractor shall complete all work as specified in the following Contract Document: I.I.I. This Agreement. 1.1.2. The Proposals dated 10/24/2012. (conformed copy) 1.2. After being reduced to writing and signed by the Contractor and the City certain documents can become Contract Documents, and are incorporated into this Agreement by reference. These are documents which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto. These documents can include: 1.2.1. Contract Bonds 1.2.2. Insurance Certificate 1.2.3. Notice to Proceed 1.2.4, Work Change Directives 1.2.5. Change Order(s) 1.3. These are all of the documents which form this Agreement. No verbal agreements exist outside of the Contract Documents, and nothing shall modify the terms of this Agreement unless the modification is in writing and signed by all parties. ARTICLE 2. The Project 2.1. The Project for which the work under the Contract Documents may be the whole or only a part is generally described as follows: Connect the home at 6892 to City Watermain and Sanitary Sewer, ARTICLE 3. The Engineer 3.1. The Project will be monitored by Paul Palzer, Public Works Director(hereinafter referred to as "Engineer"), who is to act as City's representative, assume all duties and responsibilities, and will have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the work in accordance with the Contract Documents. ARTICLE 4. Deadlines 4.1. Dates for Substantial Completion and Final Payment 4.1.1. The work will be completed and ready for Final Payment on or before September 30. 2013. 4.2. Liquidated Damages 4.2.1. City and Contractor agree that as Liquidated Damages for delay (but not as a penalty); Contractor shall pay City $150 for each day that expires after the time specified in Paragraph 4.1. AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra Utilities, Inc. PAGE NO. 1 of 4 25 ARTICLE 5. Contract Price 5.1. City shall pay Contractor for completion of the work in accordance with the Contract Documents an amount in current funds as follows: As detailed in the proposal dated 10/24/2012, not to exceed $5,625.00, except if groundwater is encountered that requires pumping, the reasonable cost of pumping shall be allowed as an extra. No restoration or black dirt will be compensated in this agreement, but the homeowner may request these, which cost shall be paid directly by homeowner. ARTICLE 6, Payment 6.1. Progress Payments 6.13 The City shall pay for 90% of completed work each month as approved by Engineer. Contractor shall submit a request for progress payment to Engineer by the last day of each month, which shall be processed and paid by the City within 30 days. 6.2. Final Payment 6.2.1. The City shall pay the remainder of the Contract Price upon final completion of the work once the Engineer recommends acceptance of the work, and the City Council adopts the recommendations of the Engineer. The City will not adopt the Engineer's recommendations until the Contractor supplies the City with: 6.2.1.1. Lien waivers executed by the Contractor and any Subcontractors who have worked on the project, and 6.2.12. A signed copy of Minnesota Department of Revenue Form IC -134. (This form can be found at www. taxes. state,mn.us/forms/ic134.pdf1. ARTICLE 7. Contractor's Representations 7.1. In order to induce City to enter into this Agreement, Contractor makes the following representations: 7.1.1. Contractor has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents or Request for Proposal. 7.1.2. Contractor has visited the Project Site and become familiar with and is satisfied as to the general, local, and Project Site conditions that may affect cost, progress, and performance of the work. 7.1.3. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the work. 7.1.4. Contractor has obtained and carefully studied (or assumes responsibility for having done so) all subsurface conditions reports, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, structural and/or Underground Facilities) at or contiguous to the Project Site which may affect cost, progress, or performance of the work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including applying the specific means, methods, techniques, sequences, and procedures of construction or demolition, if any, expressly required by the Contract Documents to be employed by Contractor, and safety precautions and programs incident thereto. 7.1.5. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the work at the Contract Price, within the Contract Deadlines, and in accordance with the other terms and conditions of AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra Utilities, Inc. PAGE NO. 2 of 4 26 the Contract Documents. 7.1-6, Contractor is aware of the general nature of work to be performed by City and. others (if any) at the Project Site that relates to the work as indicated in the Contract Documents. 7.1.7. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Project Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and _data with the Contract Documents. 7.1.8. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and a written resolution has been received from the Engineer which is acceptable to Contractor. In all other respects Contractor affirms that the Contract Documents are sufficient to indicate and convey an understanding of all terms and conditions for performance and furnishing of the work. Contractor fully accepted the Bid Proposal and Contract Documents authored by the City. 7.1.9. Contractor warrantees that its work, including that of any subcontractor or agent hired to perform work, will be free from defects and done in a workmanlike manner conforming to the standard of care in the industry. That all work performed and products installed are guaranteed to perform as intended or as designed for a period of no less than two years from the final payment date of the project, unless a longer period of warrantee is provided by a product manufacturer, service provider, or by operation of law. 7.1.10. Contractor agrees to hold the city harmless from all damages and claims for damages that may arise by reason of any negligence or violation of the law on the part of the contractor, contractors agents, subcontractors or employees, while engaged in the performance of this contract and agrees to take all precautions necessary to protect the public against injury, and to keep danger signals out at night and at such other times and such places as public safety may require. In addition, contractor agrees to keep in force statutory workers' compensation insurance. Additionally, the Contractor shall maintain liability coverage for all work covered under the contract naming the city as an additional insured in at least the amount of $300,000 per claimant and $1,000,000 for each incident. ARTICLE 8. Miscellaneous 8.1. Assignment of Contract No party may assign any rights under or interests in the Contract without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent limited by law). Unless specifically stated to the contrary no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents or applicable law. 8.2. Severability Should any part of this Agreement or the Contract Documents be voided or found unenforceable as a matter of Law or Regulation, all remaining provisions shall continue to be valid and binding upon City and Contractor. In this event, the Parties now agree that this Agreement and the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 8.3. Forum The laws of the State of Minnesota and the United States of America shall apply to the Agreement and the Contract Documents. AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra Utilities, Inc. PAGE NO. 3 of 4 27 IN WITNESS WHEREOF, City and Contractor have signed this Agreement in duplicate. One counted each has been delivered to City and Contractor. All portions of the Contract Do=ents have been signed or identified by City and Contractor or on their behalf: This Agreement will be effective on December 1, 2012, City: City of Centerville (Signature) (Printed name and title) (Signature Attest By) Address For Sending Notices To: 1880 Main Street Centerville, MN 55038 Designated Representatives: Contractor: Capra Utilities, Inc. (Signature) M, ke Ca r c:. P -r 6 T ear ti f (Printed name and title) No. (Lice No if app Iic e ( gnature Attested By) Owner: Contractor: Mr. Dallas Larson City Administrator (Printed Name) (Printed title) This agreement drafted by: City of Centerville 1880 Main Street Centerville, MN 55038 AGREEMENT BETWEEN CITY OF CENTERVILLE AND Capra. Utilities, Inc. PAGE NO. 4 of 4 28 Capra's Utilities Inc. r`apra"s utilities Inc. 370 Leibel 5t White Bear Lake, MN 55110 (651)762-2500 mikelcapra@yahoo.com Address - Ron Hogan 1784 Meadow Ln Centerville, MN 55038 Date - 14/24/2012 Estimate Estimate # 2982 Exp. Date 7 11/24/2012 Description Amount • install sewer and water laterals for the home at 6892 Centerville Rd. • install a 4" PVC sewer line from the property line stub to the future sewer stub in the front of 2,175.00 the house. • Install a 1" 5DR 11 PE water line from the basement to the property line stub, we will bore the 2,175.00 line under the basement floor as needed. • Pump, crush and fill the existing tanks as needed. 350.00 • Cut and patch the floor as needed for the sewer and water services. • We will televise and locate the existing future sewer stub under the basement floor. We will 400.00 re -pipe the waste lines as needed to connect the plumbing to the piping that is roughed in under the floor. • We will provide and install a new meter assembely and tie into the existing piping in the 575.00 basement. There will be no sod, black dirt or gravel restoration included. • Gravel can be delivered and spread for an additional $375.00 per load (1 load recommended). • Black dirt can be delivered and spread for an additional charge of $350.00 per 15 yard load ( 1 j load recommended). I • There will be no site restoration included. • Alt City fees are to be by the owner, this includes the 5AC, WAC and all assiients. paid 1 112% per month charge on accounts over 30 days. All agreements contingent upon/ strike, accident or delays beyond our control, Any frost, ground water or rock excavation will be an extra charge. All private underground uiilities are the responsibility of the I Owner. Per Minnesota Statute 514.011: A lien will be fled if contract amount is not paid in full ithin 60 days of Invoice date. Accepted By Accepted Date 75.00 Fax: (651) 762-2600 ENCROACHMENT AGREEMENT AGREEMENT ("Agreement") was made this 30th day of July by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("City"), and Travis & Katy Hamlin ("Landowner(s)") RECITALS A. Landowners own in fee as joint tenants the real property situated in Anoka County, Minnesota, legally described as follows ("Subject Property"): 1902 Center Street 23-31-22-41-0008 Lot 1, Block 4, Center Oaks 2 B. Landowners' desire to locate a fence partially within the right-of-way/drainage and utility easement(s) in their side and rear yard easement(s). Landowners seek permission from the City to encroach in the City's right-of-way/drainage and utility easement. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: I. The City hereby grants Landowners permission to encroach into the City's right- of-way/drainage and utility easement in their side or rear yard easement(s) or both to the extent indicated on the Site Survey attached hereto as EXHIBIT "A". 1 30 STATE OF MINNESOTA ) )ss. COUNTY OF ANOKA ) The foregoing instrument, having been duly adopted and approved by vote of the City Council of Centerville, Minnesota, at a meeting held the day of , 2011 was acknowledged before me this day of , by Tom Wilharber and Teresa Bender, Mayor and City Clerk, respectively, of the City of Centerville, a Minnesota municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA The foregoing instrument was acknowledged before me this day of J_l� {husband and wife, single person or other: N otaV ubl'c DRAFTED BY CITY OF CENTERVILLE 1880 Main Street Centerville, MN 55038 �r� Jacqueline Ann Sraun NOTARY PUBLIC State of Minnesota ',-,;•�'°v My Commission Expires 1-31-i017 31 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE ## SECOND SERIES AN ORDINANCE AMENDING CITY CODE CHAPTER 92 RELATING TO PERMITS FOR USE OF PARKS THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS: Section 1. The City Code Chapter 92, Section 92.30 through 92.42 is hereby amended to read as follows: 92.30. - PERMIT REQUIRED. A permit shall be obtained from the city administrator before participating in any park activity involving any group over thirty persons, for a commercial purpose, or for any activity proposing to use a park during hours when the park is normally closed. 92.31. - APPLICATION. A person seeking issuance of a permit hereunder shall file an application with the City Administrator. The applicant must be at least eighteen years old. The application shall state: (1) The name and address of the applicant; (2) The name and address of the person sponsoring the activity, if different from the applicant; (3) The day and hours for which the permit is desired; (4) An estimate of the anticipated attendance; (5) Any other information that the city shall find reasonably necessary to a fair determination as to whether a permit should be issued hereunder. The application shall be accompanied by the appropriate fee, if any, as contained in a fee schedule adopted by ordinance of the council, as well as any deposit determined by the city to be appropriate to cover the cost of clean-up, extra trash receptacles, portable toilets and anticipated repairs for damages that could be caused by the event. 92.32. - STANDARDS FOR ISSUANCE. The administrator shall issue a permit hereunder when the administrator finds: (1) That the proposed activity or use of the park will not unreasonably interfere with or detract from the general public enjoyment of the park; (2) That the proposed activity and use will not unreasonably interfere with or detract from the promotion of public health, welfare, safety and recreation; 32 (3) That the proposed activity or use is lawful or is not reasonably anticipated to incite violence, crime or disorderly conduct; (4) That the proposed activity will not entail unusual, extraordinary or burdensome expense or police operation by the city except where those costs are paid in advance or a deposit to cover those costs has been provided to the city; (5) That the facilities desired have not been reserved for other use. 92.33. - APPROVAL OR DENIAL; APPEAL. Within 10 days after receipt of an application, the administrator shall issue the permit or apprise an applicant in writing of the reasons for denying the permit. Any aggrieved person shall have the right to appeal to the council. Such appeal shall be in writing and shall be filed with administrator within ten days after receipt of the administrator's decision. The city administrator shall place the appeal on the agenda for the next regular council meeting, at which time the applicant may appear in support of their appeal. The council may affirm, deny or alter the terms of the permit. The decision of the council shall be final. 92.34. - LIABILITY OF PERMITTEE. The permittee shall be liable for any loss, damage or injury sustained by any person or whatever by reason of the negligence of the permittee or their agents, and shall hold the City harmless for acts or omissions related to the permitted activity. 92.35. — REVOCATION OR MODIFICATION. 1) The administrator, his designee, or any police officer shall have the authority to modify or revoke a permit upon a suspected violation of law or upon good cause shown which may include but is not limited to weather, park conditions, improper use of park facilities, or use other than defined in the permit. 2) The City or its agents shall not be liable for damages related to denial of a permit application, or the revocation or modification of a permit. (92.35-92.39 Reserved for future use) 92.40. — VARIANCES Variances to the strict application of this chapter may be granted only by the City Council. 92.41 - CITY PERSONNEL. This chapter shall not be construed to prohibit the normal care, operations or functions of the City (including the authorized events of City) or its authorized agents in any public park or public grounds. 33 92.42 PERMIT FEES & DEPOSITS. 1) Fees or deposits may be waived for organizations showing proof of non-profit status or use by a tax -supported activity. 2) Fees will not be refunded due to inclement weather. Fees may be refunded if cancelled within six -weeks of a tournament activity or two -business days of other events. 3) Fees and deposits for the permits issued in this section shall be that as provided in the current city fee schedule. Section 2. The 2013 Fee Schedule shall be amended to establish permit fees and deposits as designated in 92.42 in the amount of $25 plus a deposit for any anticipated extra costs to be incurred by the city , and the amount of this fee may be changed at the will of the City Council. Section 3: Effective Date: This ordinance shall be effective immediately upon its passage and publication of the attached summary according to Iaw. SECTION 4. Summary for Publication. The attached "Exhibit A" entitled Summary of Ordinance , Second Series, is hereby adopted and is hereby ordered to be published in the official paper. PASSED AND DULY ADOPTED this day of , 2013 by the City Council of the City of Centerville. 15.1161436 Teresa Bender, City Clerk Tom Wilharber, Mayor 34 Summary of Ordinance _, Second Series Notice is hereby given, that on , 2013, Ordinance Number _ , Second Series, entitled "AN ORDINANCE AMENDING CITY CODE CHAPTER 92, RELATING TO PERMITS FOR USE OF PARKS was adopted by the City Council of Centerville, Minnesota. Notice is further given that due to the lengthy nature of the ordinance, the City Council has directed that this title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd. 4. Notice is further given that a complete printed copy of the ordinance is available for inspection by any person during normal business hours of the City Clerk, 1880 Main St., Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429-3232. Notice is further given that the general purpose of the ordinance is to amend the code as to provide for permits for groups exceeding 30 persons to use city parks. Section 1. This section contains the text of the code amendment. Section 2. This section establishes initial fees for permits to use the parks. Section 3. This section provides that the effective date shall be upon publication of this summary. Notice is further given that the Council has by a 415 vote approved this public notice on the day of , 2013. Teresa Bender, City Clerk Published in the Quad Press on 2011 35 MINNESOTA.- REVENUE Memo Date: July 31, 2013 To: All Assessors From: Andrea Fish, Supervisor Information and Education Section Subject: Local Boards of Appeal and Equalization Trained Member Clarification The purpose of this memo is to clarify our interpretation of Local Board of Appeal and Equalization (LBAE) trained member requirements under Minnesota Statute 274.014, subdivisions 2 and 3. Subdivision 3(a) states in part: "A city or town that does not comply with these requirements is deemed to have transferred its board of appeal and equalization powers to the county beginning, with the following year's assessment and continuing unless the powers are reinstated under paragraph (c) [emphasis added]. " In previous year, our understanding of M.S. 274.014, subdivision 3 was that the jurisdiction would lose their board automatically for a minimum of 2 years. Based on an updated interpretation of the statute, we would like to clarify the provisions of subdivision 3, paragraph (a). When subdivision 3, paragraph (a) refers to "the following year's assessment", the law is referring to the assessment year that follows the December I training certification deadline. For example, on December 1, 2012 a board must certify that it has a trained member. If a jurisdiction does not have a trained member on December 1, they lose their board for the 2013 appeal season. The jurisdiction would be able to certify a trained member on December 1, 2013 to be able to hold a regular LBAE for the 2014 appeal season. Therefore, the jurisdiction loses its board for a minimum of one year, and may be reinstated as long as the jurisdiction can certify a trained member by December 1 of the same year that they lost their board. However, if the jurisdiction had certified a trained member by December I and the board is scheduled to have a LBAE meeting, but the trained member is not present and/or there is not a quorum, then the meeting will be switched to an open book meeting for 2013 and the jurisdiction will additionally lose their board for the "the following year's assessment". Example: A board proves compliance on December 1, 2012. The LBAE meeting is scheduled for a date in 2013. At the meeting, the trained member and/or a quorum is not present. The meeting must switch to open book for 2013 and the jurisdiction loses their board for the following year (2014) as well. This means the jurisdiction has Iost its eligibility for a minimum of two years. In summary, a board that does not certify a trained member on December 1 loses the LBAE for a minimum of one assessment year. However, for a board that meets but does not have a trained member or quorum, the board is lost for two years (the year that the board switches to open book as well as "the following year"). This clarification goes into effect immediately. If a jurisdiction lost the LBAE in 2013 due to not having a trained member and proving compliance on December 1, 2012, the jurisdiction can send someone to training this year in order to prove compliance on December 1, 2013 and hold their meeting in 2014. If you have any questions or concerns regarding this clarification please contact Jessi Glancey by email jessi.glanceygstate.mn.us or by phone 651.556-6104. 36 2013 Board of Appeal and Equalization Training Courses Sorted by Host County Course Pre -registration is Required See Registration Information Listed for Each Course BAE Course: County: Aitkin County 9/12/2013 (Thursday) Location: McGregor Community Center - 41854 State Highway 65 6:00:00 PM to 9:00:00 PM City: McGregor MN Registration deadline: 8/29/2013 To register, contact: Karen Ladd - Assessor's Office at 218-927-7312 or kladd@co.aitkin.mn.us BAE Course: County: Anoka County 11/12/2013 (Tuesday) Location: Anoka County Government Center Room 238 - 2100 3rd Ave 1:00:00 PM to 4:00:00 PM City: Anoka MN 55303 Registration deadline: 10/29/2013 To register, contact: Kristie Olson - Assessor's Office at 763-323-5478 or kristie.olson@co.anoka.mn.us BAE Course: County: Becker County 7/24/2013 (Wednesday) Location: Becker County Courthouse 1st Floor - 915 Lake Avenue 9:00:00 AM to 12:00:00 PM City: Detroit Lakes, MN 56501 Registration deadline: 7/10/2013 To register, contact: Liz Moritz - Assessor's Office at 218-846-7300 or emmorit@co.becker.mn.us BAE Course: County: Blue Earth County 8/28/2013 (Wednesday) Location: Blue Earth County Historic Courthouse 3rd Floor - 204 S 5th St 6:00:00 PM to 9:00:00 PM City: Mankato, MN Registration deadline: 8/14/2013 To register, contact: Christie Fox - Assessor's Office at 507-304-4238 or Christie.Fox@blueearthcountymn.gov BAE Course: County: Chippewa 8/6/2013 (Tuesday) Location: Chippewa County Courthouse Assembly Room - 629 North 11 Street 6:30:00 PM to 9:30:00 PM City: Montevideo, MN Registration deadline: 7/23/2013 To register, contact: Carol Schutz - Assessor's Office at 320-269-7696 or cschutz@co.chippewa.mn.us BAE Course: County: Chisago County 9/17/2013 (Tuesday) Location: North Branch Fire Hall - 37917 Forest Blvd 5:30:00 PM to 8:30:00 PM City: North Branch MN 55056 Registration deadline: 9/4/2013 To register, contact: Lisa Kerr or John Keefe - Assessor's Office at 651-213-8550 or Idkerr@co.chisago.mn.us As of 7125/_ 3 MINNESOTA .LEVENUE - ,,e 1 of 7 Memorandum Engineering Division 1900 Rice Street, Office Building Saint Paul, MN 55113 To: Dallas Larson, City Administrator Date: July 22, 2013 City of Centerville 1880 Main Street Centerville, MN 55038 From: Bill Tschida 651-266-6265 ` bill.tschida@ci.stpaul.mn.us Re: Amendment No. 1 to Shoreline permit agreement with Board of Water Commissioners Enclosed please find four copies of the subject amendment. Please obtain signatures on each and return all copies to me in the envelope provided, along with a copy of the approving city council resolution. Upon receipt, I will obtain the remaining required signatures and forward a fully executed copy to you for your records. Enclosures: 4 M:\MEMOS\Cenlerville_Lorson_shoreline permil-amend l_07-22-13.doc Agreement 4 02- 16142-0 AMENDMENT NO. 1 to AGREEMENT between BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL and CITY OF CENTERVILLE, MINNESOTA This AMENDMENT NO. 1 TO AGREEMENT is entered into this day of 2013, by and between the BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL, a municipal corporation of the State of Minnesota (the `Board"), and CITY OF CENTERVILLE, MINNESOTA, a municipal corporation of the State of Minnesota ("Permittee). WITNESSETH: WHEREAS, the Permittee and the Board entered into an agreement dated September 8, 2011, which allowed Permittee to conduct public boat and water shows, fishing activities and other public recreation activities on certain Board -owned real estate situated near Goiffon Road and Main Street in the city of Centerville (the "Agreement"); and WHEREAS, the parties wish to amend the Agreement at this time to extend the expiration date of the Agreement from December 31, 20I3 to December 31, 2015. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties mutually agree to amend the Agreement according to the following: 1. Section 24 of the Agreement is hereby amended as shown below. New language is indicated by underline and deleted language is indicated with strikethrough. 24. This Agreement shall remain in effect until December 31, 2015, 2. All provisions of the Agreement shall remain in full force and effect. [The remainder of this page left intentionally blank.] V,\EngineeringlCLERICALIGM Agreements\GM permit\Centervi3Ee_shoreiine_amend1_07-19-13,docx.doe 39 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to Agreement to be executed as of the day and year first above written. Approved as to form: Assistant City Attorney CITY OF CENTERVILLE, MINNESOTA By Thomas Witharber, Mayor By Theresa Bender, City Clerk BOARD OF WATER COMMISSIONERS OF THE CITY OF SAINT PAUL By Stephen P. Schneider, General Manager Saint Paul Regional Water Services By Todd Hurley, Director Office of Financial Services VAIEngineeringlCLERICAUGM AgreementslGM permillCenierville shoreline_amendl_07-19-13.docx.doe 40 I ANOKA COUNTY COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION GOVERNMENT CENTER • 2100 3RD AVENUE • ANOKA, MN 55303 FAX (763) 323-5421 Ms. Teresa Bender, City Clerk City of Centerville 1880 Main St Centerville, MN 55038-9794 Dear Ms. Bender: www.AnokaCounty.us/prop-records-tax • Property Assessment • Property Records and Public Service • Property Tax Accounting and Research July 23, 2013 RECEIVED JUL 2 9 2013 The enclosed is a fist of properties situated within the City of Centerville that forfeited to the State of Minnesota, in Trust, on July 23, 2013. The Property Tax Administrator as required by Sec. 282.07 of Minnesota Statutes has cancelled all taxes and special assessments and you should make note in your records accordingly. New special assessments will be considered after forfeiture specials and will not be billed. Any specials assessed prior to forfeiture, but prorated out over a number of years, are also forfeited. Any further certification on these parcels should give the date of adoption of the assessment. This will allow the Property Tax Administrator to determine whether the assessment was adopted before or after forfeiture. If you have any questions, please contact Larysa Matzek at 763-323-5426. Sincerely, Susan R. Anderson Property Specialist 763-323-5406 Enclosure Affirmative Action/ Equal Opportunity Employer 41 FORFEIT LIST FOR 2013 Names for the Taxpayers and Fee Owners and in Jition Those Parties Who Tax Have Filed Their Addresses Legal Parcel Pursuant to section 276.041 Description Number CITY OF CENTERVILLE PHEASANT MARSH FIRST ADDITION GROUND DEVELOPMENT INC OUTLOT A PHEASANT MARSH 1ST ADD 23_31-22-34-0026 COUNTY OF ANOKA Community and Government Relations "F: r ka, GOVERNMENT CENTER, Suite 700 Z 2100 3rd Avenue e Anoka, Minnesota 55303-5024 A° NO (763) 323-5700 COUNTY Kate Thu nstrom Community Development Manager DD# 763-3235714 July 26, 2013 City of Centerville ATTN: Dallas Larson 1880 Main Street Centerville, MN 65038 RE: Agreement # 2013-0082 for 2013 CDBG Project: Water Main /Residential Hookup 2013 Allocation: $286,729 Dear Mr. Larson: Enclosed are 3 original Agreements relative to the above -noted activity. Each Agreement has been flagged indicating where your officials should complete and/or sign. Once the Agreements have been executed, please return all 3 to me. We will then have county officials sign and return one fully executed Agreement to you for your file. Exhibit A of the Agreement briefly details the funded activity. If Exhibit A is unclear, or if the infontlation is incorrect, please contact me. We'd like to have the signed Agreements back by no later than August 16, 2013. HUD released 2013 funds July 251h so reimbursement requests can be submitted to our office for payment as soon as the enclosed Agreement has been fully executed. You have 18 months to spend these funds beginning July 1, 2013 and ending December 31, 2014; that being said. I'm reminding all fund recipients that each May 1s1 HUD conducts a timeliness test to measure how quickly funds are spent. HUD wants allocated funds spent sooner rather than later; and if the County does not pass this test, funding can be recaptured. Any project funds that you can spend prior to May 1st helps us pass that yearly test and ensures continued funding now and in the future, One final reminder: If your activity includes construction, it may trigger Davis -Bacon requirements; so please check with me prior to starting the activity. If you have any questions, contact me at 763-323-5714 or kate.thunstrom@co,@noka.rrn.us I look forward to working with you. Thank you, Sin erely, Kate Thunstrom Enclosures CQUA,L HOUSING OFPORTUHITY FAX; 763-323-5682 Affirmative Action / Equal Opportunity Employer TDID/171Y. 763-323-5259 42 2013-0082 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT between THE COUNTY OF ANOKA, a Political Subdivision of the State of Minnesota, by and Through the Anoka County Housing & Redevelopment Authority, a Public Body Corporate and Politic AND CITY OF CENTERVILLE This Agreement is entered into this 15[ day of July, 2013, between the County of Anoka, a political subdivision of the State of Minnesota, by and through the Anoka County Housing and Redevelopment Authority, a public body corporate and politic (hereinafter referred to as the "HRA"), and City of Centerville (hereinafter referred to as the "Agency"): RECITALS A. The County of Anoka (hereinafter "County") is an urban county applicant for block grant funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended„ and will receive block grant funds for the purpose of carrying out eligible community development and housing activities underthe Act and under regulations promulgated bythe Department of Housing and Urban Development (HUD) at 24 CFR p, 570 and CFDA 14.218. An Urban County Consortium has been established by a Joint Cooperation Agreement between the County and municipal corporations within the County, the terms of which specify allocation of block grant funds to those participating jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by HUD; C. The County has entered into a joint powers agreement with the HRA to administerthe Community Development Block Grant Program and delegated to the HRA the rights, duties and obligations to disperse, monitor and administer funds under the Community Development Block Grant program, in a manner consistent with terms and conditions imposed on the County by agreement, County resolution, HUD regulations, and the Community Development Block Grant Plan; D. The HRA desires to have certain services performed by the Agency as described within this agreement, and as authorized by County resolutions for the purpose of implementing eligible activities under the Act and HUD regulations; It is appropriate and mutually desirable that the Agency be designated by the HRA to undertake the aforementioned eligible activities, so long as the requirements of the Act, HUD Regulations, state law and local law are adhered to, as provided for herein; The purpose of this Agreement is to provide for cooperation between the HRA and the Agency, asthe parties in this agreement, in implementing such eligible activities in the manner described above; G. The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota. 43 H. The attached exhibits as listed below are hereby incorporated in this agreement and made a part hereof: PART I. GENERAL CONDITIONS PART 11. FEDERAL AND LOCAL PROGRAM REQUIREMENTS PART 161, EVALUATION AND RECORD KEEPING Exhibit A HUD Project Activity Sheet Exhibit B Objectives of CDBG Funds Exhibit C Anoka County Board Resolution No. 85-23 Exhibit D Anoka County Board Resolution No, 85-42 Exhibit E Anoka County Board Resolution No. 86-70 Exhibit F Certification Exhibit G Equal Employment Opportunity Certification Exhibit H Federal Labor Standards Provisions Exhibit I Section 3 Clause as set forth in 24 CFR Part 135.38 I. In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. COUNTY: By: Karen Skepper, Director Community and Governmental Relations Date: APPROVED AS TO FORM: By: Assistant County Attorney Date: AGENCY: DUNS Number. 11.348-1704 By: (signature) Name: Title: Date: By: _ Name: Title: Date. (print) (signature) Hereinafter, references to the "County" shall be deemed to be references to the Anoka County Housing and Redevelopment Authority.. _2- 44 PART 1. GENERAL. CONDITIONS SCOPE OF AGREEMENT The Agreement between the parties shalt consist of the signature page, the general conditions; the federal, state and local program requirements; the evaluation and record keeping requirements, each and every project exhibit incorporated into the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions, This Agreement supersedes any and all former agreements applicable to projects attached as exhibits to this Agreement. SCOPE OF SERVICES The Agency shall perform and carry out in a satisfactory and proper manner the services set forth in the Exhibit(s) attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 3. COMMENCEMENT AND TERMINATION OF PROJECTS Upon release of project -related funds by HUD pursuant to federal regulations, the County shall furnish the Agency with written notice to proceed. No work on the project shall occur prior to the notice to proceed without written approval from the County. Termination dates for individual projects shall be specified in the appropriate exhibits and be in compliance with County Board Resolution #85-23, attached as Exhibit C. Costs incurred after the termination date will not be reimbursed. The termination date may be changed through amendment of this Agreement. ADMINISTRATION A. The Agency shall appoint a liaison person who shall be responsible for overall administration of block grant funded proiect(s) and coordination with the County Housing and Community Development Pro ram. The A encshall also designate one or more representatives who shall be authorized to sign the Disbursement Request Form. The names of the liaison persons and representatives shall be specified in the Exhibit A. B. For all agencies that are presently parties to Joint Cooperation Agreements with the County covering planning, distribution of funds, and program execution under the Act, the Agency remains subject to the provisions of such agreement. 5. COMPENSATION AND METHOD OF PAYMENT A. The County shall reimburse the Agency for the services specified in the Exhibits in an amount specified on Exhibit A. Reimbursement shall be based on a Community Development Disbursement Request Form submitted with supporting documents and signed by the Agency's authorized representative. B, The Agency must submit a properly executed Disbursement Request Form to the county. The County will make payment to the Agency not more than thirty (30) working days after said invoice is received and approved by Anoka County, The County will issue a statement of correction voucher in the event that the voucher request is erroneous. Payment does not constitute absolute approval. C. As the County must pass HUD's annual timelessness test forspending funds each May 1St, the County requires Agency reimbursement requests be submitted as specified in Exhibit A and below: • Public Service Activities: The Agency must spend at least 50% of its allocated funds by December 31St of this Agreements program year. All funding requests and HUD -required beneficiary data are to be submitted on a quarterly basis during the program year with Quarter 1 due September 30, Quarter 2 due December 31, Quarter 3 due March 31, and Quarter 4 due June 15. Any allocated funds not spent by the end of this Agreement's term will be recaptured by the County. -3- 45 Project Activities: The Agency must spend allocated funding by no laterthan the end of this Agreement's 18 -month term. The Agency's final reimbursement request and accomplishment data must be submitted to the County two weeks prior to Exhibit A's Completion Date. Any funds not spent by the end of this Agreement's term will be recaptured by the county.. 6. OPERATING BUDGET The Agency shall apply the funds received from the County under this Agreement in accordance with the requirements of the Exhibit(s) attached hereto. FUNDING ALTERNATIVES AND FUTURE SUPPORT A, The Agency shall report all program income generated under this Agreement for the purposes specified herein or generated through the project(s) funded under this Agreement. All program income shall be forwarded to Anoka County, except as provided in Exhibit D. The County will maintain a record of program income received by individual projects for future use by the sub grantee for eligible CDBG activities. B. The County makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set forth in this Agreement. C. Should anticipated sources of revenue not become available to the County for use in the Community Development Block Program, the County shall immediately notify the Agency in writing and the County will be released from all contracted liability for that portion of the Agreement covered by funds not received by the County. AMENDMENTS Either party may request modifications in the scope of services, terms, or conditions of this Agreement, Proposed modifications that are mutually agreed upon shall be incorporated by written amendment to this Agreement. A written amendment may affect a project or projects authorized by this Agreement or may be of general application, ASSIGNMENT AND SUBCONTRACTING A. The Agency shall not assign any portion of this Agreement without the written consent of the County, and it is further agreed that said consent must be sought by the Agency not less than fifteen (15) days r[ rto the date of any proposed assignment. B. Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement and proper bidding procedures contained therein. The Agency agrees that it is as fully responsible to the County for the acts and omissions of its subcontractors and of their employees and agents, as it is for the acts and omissions of its own employees and agents. 10, HOLD HARMLESS AND INDEMNIFICATION A. The Agency further agrees that it is financially responsible (liable) for any audit exception that occurs due to its negligence or failure to comply with the terms of the Agreement. The Agency agrees to protect and save the County, its elected and appointed officials, agents, and employees while acting within the scope of their duties as such, and agrees to hold them harmless from and against all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, arising in favor of the Agency's employees or third parties on account of personal injuries, death or damage to property arising out of services performed or omissions of services or in any way resulting from the acts or omissions of the Agency and/or its agents„ employees, subcontractors or representatives under this Agreement. -4- 46 11, INSURANCE For all agencies that are not municipal corporations organized under the laws of the State of Minnesota, the following insurance requirements shall apply: A. Public Liability Insurance The Agency shall obtain and maintain continuously public liability insurance necessary to protect the public on the subject premises naming the "County of Anoka, Minnesota" and the "Anoka County Housing and Redevelopment Authority" as additional insureds to the extent of One Million Five Hundred Thousand and no/100 Dollars ($1,500,000.00) General Liability Insurance including bodily injury and property damage or a combined policy with umbrella excess liability of One Million Five Hundred Thousand and no/100 Dollars ($1,500,000,00) and provide proof of Worker's Compensation Insurance pursuant to the Statutes of the State of Minnesota. B. Building Risk Insurance If the funds granted herein are used for new construction then the Agency shall cause to be maintained, during the period that contract work is in progress, All Risk Builder's Insurance, (including fire, vandalism, malicious mischief and extended coverage) in an amount not less than the value of destructible contract work in place. C. Proof of Insurance The Agency shall provide certificates of insurance required under this section, or, upon request of the County, duplicates of the policies as evidence of the insurance protection afforded. Such insurance policies shall not be reduced or canceled without thirty (30) days prior written notice to the County. 12. CONFLICT OF INTEREST A. Interest of Officers, Employees or Agents - No employee, agent, consultant, officer, or elected or appointed official of the Agency who exercises any functions or responsibilities with respect to Block Grant Program activities assisted under this Program or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter, B, Interest of Subcontractor and Their Employees - The Agency agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions: The Contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program has any personal financial interest, direct or indirect, in this Contract. The Contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner ordegree with the performance of his services hereunder, The Contractor further covenants that in the performance of this Contract no person having any conflicting interest shall be employed. Any interest on the part of the Contractor or his employees must be disclosed to the Agency and the County. 13, DATA PRIVACY All data collected, created, received, maintained, ordisseminated, or used for any purposes in the course of the Provider's performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 2003, Section 13.01 et seq. or any other applicable State statutes and any State rules adopted to implement the Act, as well as State statutes and Federal regulations on data privacy. The Provider agrees to abide by these statutes, rules, and regulations and as they may be amended. -5- 47 14. TERMINATION A. This Agreement is subject to termination upon thirty (30) days written notice by the County should: (1) The Agency mismanage or make improper or unlawful use of Agreement funds; (2) The Agency fail to comply with the terms and conditions expressed herein or the applicable regulations and directives of the Federal Government, State, or County; (3) The Agency fail to provide work or services expressed by this Agreement; or (4) The Agency fail to submit reports or submit incomplete or inaccurate reports in any material respect. B. This Agreement may be terminated by the County immediately upon the receipt by the County of notice of the loss of federal funding for the Community Development Block Grant Program or any project of the Agency. C. This Agreement is subject to termination upon thirty (30) days written notice by the Agency should: (1) The County fail in its commitment under this Agreement to provide funding forservices rendered, as herein provided; or (2) Block Grant funds become no longer available from the Federal Government or through the County. D. Otherwise this Agreement shall terminate on the latest termination date specified on the Exhibit(s) _ attached hereto and shall be subject to extension only by mutual agreement and amendment in accordance with the General Conditions of this Agreement except the County may terminate the agreement if funds are not expended as required by Exhibit C. E. Upon termination of this Agreement any unexpended balance of Agreement funds shall remain in the County Block Grant fund. F. In the event that termination occurs under paragraph A (1) of this section, the Agency shall return to the County all funds which were expended in violation of the terms of this Agreement. 15, USE AND REVERSION OF ASSETS The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and 570.504, as applicable, which included but are not limited to the following: A. The Agency shall transfer to the County any CDBG funds on hand and any accounts receivable attributable to the use of funds under this Agreement at the time of expiration, cancellation or termination. Such payment shall constitute program income to the HRA, Real property under the Agency's control which was acquired or improved in whole or in part using CDBG funds accumulated in excess of $25,000 shall apply standards set forth in 570.505. These standards shall apply from the date CDBG funds are first spent for the property until five years after closeout of an entitlement recipient's participation in the entitlement of CDBG program or, with respect to other recipients until five years after the closeout of the grant from WJhich the assistance to the property was provided. The Agency many not change the use or planned use of any such property including the beneficiaries of such use from that for which the acquisition or improvement was made. If the Agency fails to use CDBG assisted real property in a manner that meets a CDBG National Objective, sells, transfers title or there is a change in use, the Agency shall pay the HRA an amount equal to the current fair market value of the property less any portion of the value attributable to the 48 expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such payment shall constitute program income to the HRA. C. In all cases in which equipment acquired, in whole or in part, with funds under this Agreement is sold, the proceeds shall be program income to the HRA. Equipment not needed by the Agency for activities under this Agreement shall be (a) transferred to the HRA for the CDBG program or (b) retained after compensating the HRA, an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. The Agency agrees that any nonexpendable personal property, purchased wholly or in part with agreement funds at a cost of Five Hundred and no/100 Dollars ($500.00) or more per item, is upon its purchase or receipt the property of the County and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of the U.S. Office of Management and Budget Circular No. A-102 or A-110 as appropriate. The Agency shall be responsible for all such property, including its care and maintenance. 1. The Agency shall meet the following procedural requirements for all such property: a) Property records shall be maintained accurately and provide for: a description of the property; manufacturer's serial numberorother identification number; acquisition date and cost; source of the property; percentage of block grant funds used in the purchase of property; and location, use, and condition of the property. b) A physical inventory of property shall be taken and the results reconciled with the property records at least once every two (2) years to verify the existence, current utilization, and continued need for the property, c) A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. d) Adequate maintenance procedures shall be Implemented to keep the property in good condition.. 16. DISPOSITION OF PROGRAM INCOME Upon the expiration or termination of this agreement, any unexpended program income or program income that has not been spent on the project, shall be returned by the Agency to the County. PART Il. FEDERAL AND LOCAL PROGRAM REQUIREMENTS GENERAL REQUIREMENTS The Agency shall comply with the Housing and Community Development Act of 1974, Public Law 93-383 as amended, and Implementing Regulations at 24 CFR p. 570, PROCUREMENT STANDARDS In awarding contracts pursuantto this Agreement, the Agency shall comply with all applicable requirements of local and state law for awarding contracts, including but not limited to procedures for competitive bidding, contractor's bonds, and retained percentages. In addition, the Agency shall comply with the requirements of the U.S. Office of Management and Budget Circular A-102 or A-110 as appropriate, relating to bonding, insurance and procurement standards; and with Executive Order 11246 regarding nondiscrimination bid conditions for projects over Ten Thousand and no/100 Dollars ($10,000.00). Where federal standards differ from local or state standards, the stricter standards shall apply, The federal standard of Ten Thousand and no1100 Dollars ($10,000.00) for competitive bidding shall apply only if the applicable state or local standard for competitive bidding is less strict than Ten Thousand and no1100 Dollars ($10,000.00). ENVIRONMENTAL REVIEW A. National Environmental Policy Act - The County retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by HUD -7- 49 Environmental Review Procedures (24 CFR pt. 58). The County may require the Agency to furnish data, information and assistance for the County's review and assessment in determining whether an Environmental Impact Statement must be prepared. B. State Environmental Policy Act - Agencies that are branches of government under Minnesota Law, retain responsibility for fulfilling the requirements of the State Law regarding environmental policy and conservation, and regulations and ordinances adopted thereunder. If the agency is not a branch of government under Minnesota Law, the County may require the agency to furnish data, information and assistance as necessary to enable the County to comply with the State Environmental Policy Act, C. Satisfaction of Environmental Requirements - Project execution under this Agreement by either the County or the Agency shall not proceed until satisfaction of all applicable requirements of the National and State Environmental Policy Acts. A written notice to proceed will not be issued by the County until all such requirements have been met. NON-DISCRIMINATION A. General The Agency shall comply with all federal, state and local laws prohibiting discrimination on the basis of age„ sex, sexual orientation, marital status, race, creed, color, national origin or the presence of any sensory, mental or physical handicap or any other basis now or hereafter prohibited by Law. These requirements are specified in Section 109 of the Housing and Community Development Act of 1974; Civil Rights Act of 1964, Title VI; Civil Rights Act of 1964, Title VII; Executive Order 11063; Executive Order 11246; and Section 3 of the Housing and Urban Development Act of 1968. Specifically, the Agency is prohibited from taking any discriminatory actions defined in the HUD Regulations at 24 CFR 570.602 Section 109 and shall take such affirmative and corrective actions as are required by the Regulations at CFR 570.602. These requirements are summarized in the following paragraphs: B. Program Benefit The Agency shall not discriminate against any resident of the project service area by denying benefit from or participation in any block grant funded activity on the basis of race, color, sex, sexual orientation, or national origin. (Civil Rights Act of 1964, Title VI; Civil Rights Act of 1964, Title VII; Section 109, Housing and Community Development Act of 1974). C. Fair Housinq The Agency shall take necessary and appropriate actions to prevent discrimination in federally assisted housing and lending practices related to loans insured or guaranteed by the federal government. (Civil Rights Act of 1964, Title VII; Executive Order 11063) D. Employment (1) In all solicitations under this Agreement, the Agency shall state that all qualified applicants will be considered for employment. The words "equal opportunity employer" in advertisements shall constitute compliance with this section. (2) The Agency shall not discriminate against an employee or applicant for employment in connection with this Agreement because of age, marital status, sexual orientation, race, creed, color, national origin, orthe presence of any sensory, mental or physical handicap, except when there is a bona fide occupational limitation. Such action shall include, but not be limited to the following: employment, upgrading, demotion ortransfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. (Executive Order 11246 as amended) -8- 50 (3) To the greatest extent feasible, the Agency shall provide training and employment opportunities for lower income residents within the area served by block grant assisted projects (Section 3, Housing and Community Development Act of 1968, as amended). See Exhibit I — "Section 3" E. Contractors and Suppliers (1) No contractor,subcontractor, union or vendor engaged in any activity under this Agreement shali discriminate in the sale of materials, equipment or labor on the basis of age, sex, sexual orientation, marital status, race, creed, color, national origin, or the presence of any sensory, mental, or physical handicap. Such practices include upgrading, demotion, recruiting, transfer, layoff, termination, pay rate, and advertisement for employment. (Executive Order 11246 as amended.) (2) All firms and organizations described above shall be required to submit to the Agency certificates of compliance demonstrating that they have, in fact, complied with the foregoing provisions; provided, that certificates of compliance shall not be required from firms and organizations on contracts and/or yearly sales of less than $10,000. (3) To the greatest extent feasible, the Agency shall purchase supplies and services for activities under this agreement from vendors and contractors whose businesses are located in the area served by block grant funded activities or owned in substantial part by project area residents, (Section 3, Housing and Community Development Act of 1968, as amended.) Notice (1) The Agency shall include the provisions of thLappropriate preceding subsections A B C D and E of this section in every contract or purchase order for goods and services under this Agreement and shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or worker's representative of the commitments made in these subsections, (2) In advertising for employees, goods or services for activities under this Agreement, the agency shall utilize minority publications in addition to publications of general circulation. LABOR STANDARDS The Agency shall require that project construction contractors and subcontractors pay their laborers and mechanics at wage rates in accordance with the Davis -Bacon Act, as amended (40 USG sections 327-333); provided that this section shall not apply to rehabilitation of residential property designed for residential use by fewer than eight families. A copy of the current Federal Prevailing Wage rate and HUD forms 4010 and 92010 must be included in all construction bid specs and contracts. 6. ACQUISITION AND RELOCATION A, Any acquisition of real property for any activity assisted underthis Agreement shall comply with Title IN of the Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (hereinafter referred to as the Uniform Act) (42 USC section 4601) and the Regulations at 24 CFR pt. 42. B. Any displacement of persons, business, nonprofit organizations or farms as the result of acquisition of real property assisted under this Agreement shall comply with Title ll of the Uniform Act as amended by the Uniform Relocation Act as amended Title IV of the Surface Transportation and Uniform Relocation Assistance Act as amended (Pub. L 100-17,101 Stat. 246-256) and the Regulations at 49 CFR pt. 24, The Agency shall comply with the Regulations pertaining to costs of relocation and written policies, as specified by 24 CFR section 570.606 (a) & (b). M 51 C. In any activity assisted under this agreement which results in demolition or conversion to another use of low/moderate income housing, the agency will follow the requirements set forth in the revised section 104(4) of the Housing and Community Development Act of 1974, as amended, and implementing regulations. HISTORIC PRESERVATION The Agency shall meet the historic preservation requirements of Public Law 89-665 and the Archeological and Historic Preservation Act of 1974 (Pub. L. 93-291) and Executive Order 11593, including the procedures prescribed by the Advisory Council on Historic Preservation in the Regulations at 36 CFR pt. 800. Activities affecting property listed in or found to be eligible for inclusion in the National Register of Historic Places will be subject to requirements set forth in HUD Environmental Review Procedures at 24 CFR pt. 58. ARCHITECTURAL BARRIERS Any facility constructed pursuant to this Agreement shall comply with design requirements of the Architectural Barriers Act of 1968 (42 USC section 4151 et. seq. & 24 CFR 40, et. seq.). NONPARTICIPATIO N IN POLITICAL ACTIVITIES The Agency shall comply with the provisions of the Hatch Act (5 USC Chapter 15). 10, CONDITIONS FOR RELIGIOUS ORGANIZATIONS The Agency agrees that funds provided under this contract will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization in accordance with the Federal regulations specified in 24 CFR 570.2000). 11, NATIONAL FLOOD INSURANCE The Agency may not receive Community Development Block Grant funding for acquisition or construction for use in any area that has been identified as having special flood hazards and is not participating in the National Flood Insurance Program, as provided by Section 3(a) of the Flood Disaster Protection Act of 1973 (Pub. L. 93- 234) and the Regulations thereunder (24 CFR Ch. 58.6, sub chap. B). The Agency shall comply with the Regulations at 24 CFR section 570.605. 12, AIR AND WATER POLLUTION The Agency shall comply with the provisions of the Clean Air Act, as amended (42 USC section 1857 et seq.) and the Federal (Nater Pollution Control Act, as amended (33 USC sections 1251 et seg) and the regulations issued thereunder (40 CFR pt. 15). 13, LEAD-BASED PAINT POISONING The Agency shall comply with the HUD Lead -Based Paint Regulations (24 CFR pt. 35) issued pursuant to the Lead -Based Paint Poisoning Prevention Act (42 USC sections 4831 et seg) requiring (1) prohibition of the use of lead-based paint (whenever funds under this Agreement are used directly or indirectly for construction, rehabilitation, or modernization of residential structures); (2) elimination of immediate lead-based paint hazards in residential structures; and (3) notification of the hazards of lead-based paint poisoning to purchasers and tenants of residential structures constructed prior to 1978. All work performed on lead -containing surfaces must conform to lead -safe practices and be completed by workers who are either supervised by an EPA -certified abatement supervisor or be performed by workers trained in lead -safe work practices. If abatement options are specified in the work write-up, the contractor must hire an EPA -certified and state -licensed abatement contractor and submit proof of their current state - license and insurances. 14. ENERGY STANDARDS To further affordable housing goals, Anoka County requires the use of Energy Star products for HUD assisted new construction and rehabilitation projects. Energy Star products include washers, dryers, refrigerators, windows, heating and cooling equipment as well as light fixtures and bulbs. This standard applies to commercial and industrial and both single-family and multi -family housing units. slim 52 15. NON-DISCRIMINATION BASED ON DISABILITY When and where applicable, the agency shall comply with Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) and Title 11 of the Americans with Disabilities Act as amended, Public Law 101- 336 (1990), to ensure that no otherwise qualified individual with a disability in the United States shall, solely by reason of his or her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving financial assistance under this agreement. 16. NON -SUBSTITUTION FOR LOCAL FUNDING The Block Grant Funding made available under this Agreement shall not be utilized by the Agency to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. 17, PUBLIC OWNERSHIP For Agencies which are not municipal corporations organized under the laws of the State of Minnesota, it may become necessary to grant the County a property interest where the subject project calls for the acquisition, construction, reconstruction, rehabilitation, or installation of publicly -owned facilities and improvements. The Agency shall comply with current County policy regarding transfer of a property interest sufficient to meet the public ownership requirement. 18. PUBLIC INFORMATION A. In all news releases and other public notices related to projects funded under this Agreement, the Agency shall include information identifying the source of funds as the Anoka County Community Development Block Grant Program. B. For all construction projects the Agency shall erect a sign to County specifications at the construction site, identifying the source of funds, except that this requirement may be waived for construction projects of Ten Thousand and no/100 ($10,000.00) Dollars or less. 19. APPLICABLE UNIFORM ADMINISTRATIVE REQUIREMENTS A. An Agency (recipients and subrecipients) that is a governmental entity (including public agencies) shall comply with the requirements and standards of OMB Circular No. A-87, "Cost Principles for State, Local and Indian Tribal Governments"; OMB Circular A-128, "Audits of State and Local Governments (implemented at 24 CFR part 44); and with the following sections of 24 CFR Part 85 "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" or the related CDBG provision, as specified in this paragraph: (1) Section 853, "Definitions"; (2) Section 85.6, "Additions and Exceptions"; (3) Section 85,12, "Special grant or subgrant conditions for'high-risk' grantees"; (4) Section 85.20, "Standards for financial management systems," except paragraph (a); (5) Section 85.21, "Payment," except as modified by § 570.513; (6) Section 85.22, "Allowable costs"; (7) Section 85.26, "Non-federal audits"; (8) Section 85.32, "Equipment," except in all cases in which the equipment is sold, the proceeds shall be program income; (9) Section 85.33, "Supplies"; (10) Section 85.34, "Copyrights"; (11) Section 85.35, "Subawards to debarred and suspended parties"; (12) Section 85.36, "Procurement," except paragraph (a); (13) Section 85.37, "Subgrants"; (14) Section 85.40, "Monitoring and reporting program performance," except paragraphs (b) through (d) and paragraph (f); (15) Section 85.41, "Financial reporting," except paragraphs (a), (b), and (e); 53 (16) Section 85.42, "Retention and access requirements for records," except that the period shall be four years; (17) Section 85.43, "Enforcement"; (18) Section 85.44, "Termination for convenience"; (19) Section 85.51, "Later disallowances and adjustments" and (20) Section 85.52, "Collection of amounts due." B. An Agency (subrecipient), except agencies that are governmental entities, shall comply with the requirements and standards of OMB Circular No, A-122, "Cost Principles for Non-profit Organizations" or OMB Circular No. A-21, "Cost Principles for Educational Institutions, as applicable, and OMB Circular A-133, "Audits of Institutions of Higher Education and Other Non-profit Institutions (as set forth in 24 CFR part 45). Audits shall be conducted annually. Such subrecipients shall also comply with the following provisions of Uniform Administrative requirements of OMB Circular No. A-110 (implemented at 24 CFR part 84, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non-profit Organizations") or the related CDBG provision as specified in this paragraph: (1) Subpart A — "General"; (2) Subpart B — "Pre -Award Requirements," except for § 84.12, "Forms for Applying for Federal Assistance",- (3) ssistance";(3) Subpart C — "Post -Award Requirements," except for: (i) Section 84.22, "Payment Requirements." Grantees shall follow the standards of §§ 85.20 (b) (7) and 85.21 in making payments to subrecipients; (ii) Section 84.23, "Cost Sharing and Matching"; (ill) Section 84,24, "Program Income." In lieu of § 84.24, CDBG subrecipients shall follow § 570.504; (iv) Section 84.2.5, "Revision of Budget and Program Plans"; (v) Section 84,32, "Real Property." In lieu of § 84.32, CDBG subrecipients shall follow 570.505; (vi) Section 84.34(8), "Equipment." In lieu of the disposition provisions of § 84.34(g), the following applies: (A) In all cases in which equipment is sold, the proceeds shall be program income (prorated to reflect the extent to which CDBG funds were used to acquire the equipment); and (B) Equipment not needed by the subrecipient for CDBG activities shall be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; (vii) Section 84.51 (b), (c), (d), (e), (f), (g), and (h), "Monitoring and Reporting Program Performance"; (viii) Section 84.52, "Financial Reporting"; (ix) Section 84.53(b), "Retention and access requirements for records." Section 84.53(b) applies with the following exceptions: (A) See the retention period referenced in § 84.53(b) pertaining to individual CDBG activities; and (B) The retention period starts from the date of submission of the annual performance and evaluation report, as prescribed in 24 CFR 91.520, in which the specific activity is reported on for the final time rather than from the date of submission of the final expenditure report for the award; (x) Section 84.61, "Termination." In lieu of the provisions of §84.61, CDBG subrecipients shall comply with § 570.503(b)(7); and (4) Subpart D — "After -the -Award Requirements," except for §84.71, "Close-out Procedures," -12- 54 PART III. EVALUATION AND RECORD KEEPING EVALUATION The Agency agrees to participate with the County in any evaluation project or performance report, as designed by the County or the appropriate Federal agency„ and to make available all information required by any such evaluation process. 2. AUDITS AND INSPECTIONS The Agency shall obtain an independent audit for any calendar year during which the agency expended at least $500,000 of Federal funds. Qualified individuals who are sufficiently independent of those who authorize the expenditure of Federal funds shall make such audit. The audit report shall state that the audit was performed in accordance with the generally accepted governmental audit standards for financial and compliance audits of the U. S. General Accounting Office Standards for Audit of Governmental Organizations, Programs, Activities and Functions, and the provisions of OMB A-110. When applicable, the Agency shall also comply with the audit requirements of revised OMB Circular A-133 dated June 24, 1997, The records and documents with respect to all matters covered by this contract shall be subject at all times to inspection, review or audit by the County, Federal or State officials so authorized by law during the performance of this contract and during the period of retention specified in this Part III. RECORDS As required by HUD Regulations, 24 CFR pt. 570, the Agency shall compile and maintain the following records: A. Financial Management- such records shall identify adequately the source and application of funds for activities within this Agreement, in accordance with the provisions of the U,S. Office of Management and Budget Circular A-102 or A-110 as appropriate. These records shall contain information pertaining to grant awards and authorizations, obligations, un -obligated balances, assets, liabilities, outlays, and income, B. Citizen Participation - Narrative and other documentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded block grant projects. C. Relocation - Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. D. Property Acquisition - Agency flies must contain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation, (d) written offer of just compensation, (e) all documents involving conveyance, (f) settlement cost reporting statement, and (g) notice to surrender possession of premises. E. Equal Opportunity - The Agency shall maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefited from, the activities carried out under this Agreement. The Agency shall also maintain data which records its affirmative action in equal opportunity employment, and its good -faith efforts to identify, train, and/or hire lower-income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards - Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by 24 CFR 570,603. 13- 55 G. Determinations of Condition of Slum and Blight - The agency will submit: (1) An attorney's opinion that an area designated as slum or blighted forthe purpose of qualifying a CDBG activity meets the State or local definition of same; (2) The boundary of the area so designated; (3) A list of the conditions the CDBG-funded activity is intended to address. In the event that a single property is designated as blighted, the community must submit a certified building inspector's report on the conditions leading to that determination. H. Economic Development - The agency will maintain copies of financial statements that indicate the historical and projected income of a company approved for CDBG assistance. Those records will include three years of profit and loss statements, balance statements and projected income statements. The agency will also keep records indicating the amount and terms of assistance provided together with an explanation of how the assistance provided meets the "necessary and appropriate" requirements communicated in the June 2, 1987 Stokvis memorandum. Such other records as may be required by the County and/or HUD. RETENTION OF RECORDS Records documenting this CDBG funded project shall be retained by the Agency for five (5) years after completion with all HUD requirements, except as follows: (1) Records that are the subject of audit findings shall be retained for five (5) years after such findings have been resolved. (2) Records for nonexpendable property shall be retained for five (5) years after its final disposition. Nonexpendable property is defined in the U.S. Office of Management and Budget Circular No. A-102 or A-110 as appropriate. REPORTS The Agency shall submit such reports as required by the County on a monthly and annual basis and also prior to project execution. -14- 56 Exhibit A 2013 CDBG - Project Activity jurisdiction Name: Anoka County Priority Need: High Activity Title: City of Centerville - Water Main./Residential Hookup AC Contract: 2013-0082 Project Description: CDBG funds will be used for the construction of water main service that runs individual lines to each home. The neighborhood targeted has several homes that are not connected to city water infrastructure. Households that income qualify will be eligible to receive assistance to connect their individual unit to municipal water. Funds would pay for engineering, water access charge, permits, meters and construction installation on the individual units that income qualify. Assistance is not offered to all households in the target area, only those which income qualify through the City of Centerville. There are no administration fees paid for this activity and no equipment will be bought except what's required to rehabilitate the home to utilize the municipal water system, such as meters, etc. Location: Area served would be Robin Lane Neighborhood of Centerville Objective category: ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome category: ® Availability/Accessibility ❑ Affordability ❑ Sustainability HUD Matrix Code: CDBG Citation: 14A - Rehab Single- 570.202 Unit Residential $0 Recipient Type: CDBG National Objective: Grantee Subreci ient Low -Mod Housing Start Date: Completion Date: 07/01/2013 12/31-12014 Performance Indicator: Annual Accomplishment: 10 - Housing Units 10 DUNS Number: Activity Administered by: 11-348-1704 City of Centerville Funding Sources: CDBG $286,729.00 HOME $0 Total Formula $0 Prior Year Funds $0 Assisted Housing $0 PHA $0 Other Funding Pi $0 Total $286,729.00 The subrecipient has up to 18 months to spend $286,729 in allocated funding. The subrecipient must submit its final reimbursement request and all accomplishment data to the County's Community Development Department by no later than December 17, 2014. The subrecipient agrees to abide by all HUD regulations, including but not limited to, Davis -Bacon requirements as set forth by HUD. Failure to spend funds, abide by HUD regulations, or submit required accomplishment data within the 2013 deadlines will result in either repaying funds to HUD or the recapture of unspent funds. By signing below, an authorized representative of the subrecipient acknowledges that this Exhibit A document has been read and the project description and terms understood. Signature Date 57 58 Exhibit B Urban Anoka County CDBG 2010.Statement of Community Development Objectives of Funds Pursuant to Community Development Block Grant regulations, Anoka County has made available to the public the following statement of final use of 2010.2014 Anoka County CDBG funds. Citizens, non-profit groups, and other interested persons are invited to comment upon this statement and upon Anoka County's performance of the CDBG program by contacting Anoka County Community Development Department, Government Center, Suite 700, 2100 Third Avenue, Anoka, Minnesota 55303, telephone number 763-323-5709, Attention: Karen Skepper, SPECIFIC OJBECTIVES FOR 2010.2014 ANOKA COUNTY CDBG PROGRAM The following objectives have been established for assisting communities and citizen groups in the formulation of specific program activities. Provide Decent Housing • Assist homeless persons obtain affordable housing • Assist persons at risk of becoming homeless Retention of affordable housing stock ® Make available permanent housing that is affordable to low-income residents without discrimination 2. Provide a Suitable Living Environment ® Improve the safety and livability of neighborhoods ® Increase access to quality facilities and services • Reduce the isolation of income groups within an area through decentralization of housing opportunities and revitalization of deteriorating neighborhoods ® Restore and preserve properties of special historic, architectural or aesthetic value ® Conservation of energy resources Expand Economic Opportunities ® Job creation and retention • Establish, stabilize and expand small businesses ® Provision of public services concerned with employment • Provision of jobs to low-income persons living in areas affected by those programs, or resulting from activities under programs covered by the plan Available mortgage financing for low-income persons at reasonable rates Access to capital and credit for development activities that promote long-term economic and social viability of the community Empower low-income persons to reduce generational poverty in federally assisted housing and public housing The above objectives were developed in cooperation with the communities in Anoka County and are based on need as illustrated by statistics drawn from 2000 Census data. Overall, they are a continuation of past CDBG programs, and many communities sustaining efforts begun in those years. 59 60 BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE February 21, 1985 RESOLUTION N0. B5-23 OFFERED BY COMMISSIONER Langfeld TIMELY EXPENDITURE OF C.D.B.G. FUNDS WHEREAS, Anoka County is an Entitlement County and therefore receives annual Community Development Block Grant (CDBG) allocations from the U.S. Department of Housing and Urbon Development; and, WHEREAS, the Anoka County Board of Commissioners makes these CDBG funds available to municipalities in Anoka County for eligible projects; and, WHEREAS, Anoka County, as the grantee, is responsible for the timely expenditure of CDBG funds; and, WHEREAS, Anoka County's performance is measured in part by such timely performance; and, WHEREAS, Anoka County may be subject to HUD fiscal sanctions for failure to expend CDBG funds within a reasonable period of time: NOW, THEREFORE, BE 1T RESOLVED that the .Anoka County Board of Commissioners adopts the following Policy Regarding Schedule for Expenditure of Community Development Block Grant Funds by Anoka County Subgronlees: POLICY REGARDING SCHEDULE FOR EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS BY ANOKA COUNTY SUBGRANTEES Community Development Block Grant Funds will be reserved for eligible budgeted subgrantee activities for up to 18 months after notice of availability of such funds for expenditure. If a community fails to expend CDBG project funds within that time limit, the Anoka County Board of Commissioners will withdraw the allocation for that project. In order that communities may have adequate notice of the impending withdrawal, County CDBG staff will notify those communities which have not committed CDBG project funds within 12 months after the start of the applicable CDBG program year of that condition. Such notice will enable those communities to re-evaluate projects and to program the funds if necessary, Those communities which are in violation of the 18 month rule at the time of adoption of this policy will be given six months from the date of the County Board Resolution referencing this policy, to expend their CDBG project funds. A' the end of the six month period, the funds will be subject to withdrawal. The Anoka County Board may on on individual case basis, elect to waive the 18 month rule if the Board should determine that the project delay is caused by forces outside the control of the community and that project completion is feasible within a reasonable amount of time. Funds which revert to Anoka County shall be reallocated at the discretion of the County Board to either other projects submitted by communities or to County -wide activities. Any community based groups or other subgrantees of communities must be notified of this policy when they are considered for CDBG funding. RESOLUTION #85-23 (Continued) YES NO District III - Naas X Haas District #2 - Burman X Burman District #3 - Longfeld X Longfeld District #4 - Kordiak X Kordick District #5 - Cenaiko X Cenaika District #6 - McCarron X McCarron District #7 - Erhart X Erhart State of Minnesota 55 County of Anoka ) 1, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby certify that I hove compared the foregoing copy of the resolution of the County Board of said Counly with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of soid Board at a meeting duly held on February 21, 1985, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board of said meeting. Witness my hand and seal this 21st day of February, 1985. O"J �" -LIN COUtJT ADM1N[STRATOR BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE Apri[ 23, 1985 RESOLUTION NO. 85.42 OFFERED BY COMMISSIONER Langfeid COUNTY BOARD POLICY - COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME AMENDING RESOLUTIONS 81-107 AND 82-53 WHEREAS, Title I of the Housing and Community Development Act of 1974 as amended provides for a program of Community Development Block Grants; and, WHEREAS, the Anoka County Board of Commissioners has been designated as an "Urban County" by the Federal Housing and Urban Development Department and consequently is eligible to participate in the National Community Development Block Grant Program; and, WHEREAS, the Anoka County Board of Commissioners has directed the preparation of a plan under the Community Development Block Grant Program in concert with the municipalities of Anoka County; and, WHEREAS, as a portion of said plan, municipalities as the sub -grantee of Community Development Block Grant funds may utilize said funds in various program forms to benefit low and moderate income persons, to aid in the prevention or elimination of slums or blight or to meet other community development needs having a particular urgency because of threat to health and safety; and, WHEREAS, "program income" means grass income earned by the sub -grantee from the gronl supported activity such as: proceeds from the sale of real or personol property, interest earned on escrow accounts, revolving rehabilitation accounts or lump sum rehabilitation accounts, income from service fees, sale of commodities, usage or rental fees, loan proceeds from rehabMiction or economic development loans, and interest earned on revolving loom and proceeds from special assessments levied to recover the cost of constructing a public works or facility to the extent that such cost was initially paid with the Community Development Block Grant funds; and, WHEREAS, in accordance with Federal regulations, Anoka County as the Community Development Block Grant recipient must receive a[[ program income. The County then may use said funds for any eligible Community Development Block Grant activity and the County must expend revenues generated by program income before further drawdown requests will be ovthorixed; and, WHEREAS, payments of interest and principal due on economic. development loans to private industry, which are made to a revolving loon account which was approved as a C.D.G.B. grant to a State -certified local development corporation ore not considered by HUD to be "program income": NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners does hereby establish as a matter of policy that: 1) All income from CDBG-fvnded octiviffes which meets the above definition of program income, shall be promptly forwarded to Anoka County, 2) Each LDC which has a CDBG revolving loan account for economic development will retain loan repayments within the account for continued use for economic development and that the County or the city wil I execute an agreement with the LDC which will include: a) Prohibition of conflict of interest as provided in HUD Regulation 24CFR Part 570.611. b) Compliance with Title V1 of the Civil Rights Act of 1964. c) Requirement for the LDC to submit quarterly reports to the Anoka County Community Development Director regarding the use and results of expenditure of funds from the revolving loan account for so long as Anoka County remains an entitlement county. d) Any other provisions required by State or Federal low or regulation. 63 RESOLUTION #B-5-42 (Continued) Wage 2 3) Anoka County will establish as of May 1, 1985, a revolving I -an account for deposit of all economic development loan payments received by Anc,ka County. BE IT FURTHER RESOLVED that, all program income received by Anoka County from activities funded in total or part from a municipality's CDBG project will increase that community's budget for eligible CDBG activities and shol I therefore be available to the community for future expenditure pursuant to the Joint Cooperotion Agreement in effect at the time of expenditure. State of Minnesota } SS County of Anoka } 1, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby certify that i have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on April 23, 1985, and that the some is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board of said meeting. Witness my hand and seal this 23rd day of April, 1985. Hc IN N COU�TAD 1NISTRATOR 64 YES ILEO District # I - Haas X Haas District #2 - Burman X Burman District 113 - Langfeld X Langfeld District #4 - Kodiak X Kordiak District #5 - Cenaiko X Cenaiko District #6 -- McCarron X McCarron District #7 -Erhart X Erhart State of Minnesota } SS County of Anoka } 1, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby certify that i have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on April 23, 1985, and that the some is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board of said meeting. Witness my hand and seal this 23rd day of April, 1985. Hc IN N COU�TAD 1NISTRATOR 64 BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota August 12, 1986 86_70 DATE RESOLUTION N0. Haas SIeffen OFFERED BY COMMISSIONER COUNTY BOARD POLICY - COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME AMENDING RESOLUTION 85-42 WHEREAS, Title 1 of the Housing and Community Development Act of 1974 as amended provides for a program of Community Development Block Crants; and, WHEREAS, the Anoka County Board of Commissioners has been designated as an "Urban County" by the Federal Housing and Urban Development Department and consequently is eligible to participate in the National Community Development Block Grant Program; and, WHEREAS, the Anoka County Board of Commissioners has directed the preparation of ❑ plan under the Community Development Block Grant Program in concert with the mvnicipatities of Anoka County; and, WHEREAS, as a portion of said plan, municipalities as the sub -grantee of Community Development Block Grant funds may utilize said funds in various program forms to benefit low and moderate income persons, to aid in the prevention or elimination of slums or blight or to meet other community development needs having a particular urgency because of threat 10 health and safety; and, WHEREAS, "program income" means income earned by the sub-grontee from the grant supported activity such as: proceeds from the safe of real or personal property, interest earned on escrow accounts, revolving rehabilitation accounts or lump sum rehabilitation accounts, income from service fees, sale of commodities, usage or rental fees, loon proceeds from rehabilitation or economic development loans, and interest earned on revolving loans and proceeds from special assessments levied to recover the cost of constructing a public works or facility to the extent that such cost was initially paid with the Community Development Block Grant funds, and, WHEREAS, in accordance with Federal regulations, Anoka County as 1he Community Development Block Grant recipient must receive all program income, la be used for any eligible Community Development Block Grant activity and the County must expend revenues generated by program income before further drawdown requests will be authorized: NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners does hereby establish as a mal ter of policy that: 1) All CDBG program income meeting the above definition, except payments to a County -approved LDC revolving loan account, shall be promptly forwarded to Anoka County. 2) Each LDC which has a CDBG revolving loan account for economic development will retain loan repayments within the account for continued use for economic development subject to all CDBG regulations, and thal the County or the city will execute an agreement with the LDC which will include: a) Prohibition of conflict of interest as provided in HUD Regulation 24CFR Part 570.611. b) Compliance with Title VI of the Civil Rights Act of 1964. c) Requirement for the LDC to submit quarterly reports to the Anoka County Community Development Director regarding the use and results of expenditure of funds from the revolving loan account for so long as Anoka County remains an entitlement county. d) Any other provisions required by State or Federal law or regulation. 3) Anoka County has established as of May 1, 1985, a revolving loan account for deposit of all economic development loan payments received by Anoka County. BE IT FURTHER RESOLVED that, al I program income received by Anoka County from activities funded in total or part from a municipality's CDBG project will increase that community's budget for eligible CDBG activities and shall therefore be available to the community for future expenditure pursuant to the Joint Cooperation Agreement in effect at the time of expenditure. RESOLUTION #86-70 Page 2 State of Minnesota SS County of Anoka ) 1, John "Jay" Mclinden, County Administrator, Anoka County, Minnesota, hereby certify that f have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on August 12, 1986, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board at said meeting. Witness my hand and seal this 12th day of August, 1986. l ?HN '°J LINDE NTY ADMINISTRATOR 66 YES NO District !1I - Haas Steffen X Haos Steffen Disirict #2 - Burman X Burman District #3 -Langfeld Absent Langfeld District 114 - Kordiak X Kordiak District #5 - Cenaiko X Cenaiko District #6 - McCarron X McCarron District #7 - Erhor l X Erhart State of Minnesota SS County of Anoka ) 1, John "Jay" Mclinden, County Administrator, Anoka County, Minnesota, hereby certify that f have compared the foregoing copy of the resolution of the County Board of said County with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said Board at a meeting duly held on August 12, 1986, and that the same is a true and correct copy of said original record and of the whole thereof, and that said resolution was duly passed by said Board at said meeting. Witness my hand and seal this 12th day of August, 1986. l ?HN '°J LINDE NTY ADMINISTRATOR 66 Exhibit F CERTIFICATION The Undersigned, on behalf of the Agency, certifies, to the best of his or her knowledge and belief, that: (1) No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1332, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not fess that $10,000 and not more than $100,000 for each such failure. AGENCY: By: By - Its: Its: Date: Date: 67 68 tquai Lmployment u.5. uepartment of Mousing Department of Veterans Affairs and Urban Development Opportunity Certification Office of Housing Excerpt From 41 CFR §60-1.4(b) Federal Housing Commissioner The applicant hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modifi- cation thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insur- ante, or guarantee, the following equal opportunity clause: During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that em- ployees are treated during employment without regard to their race, color, religion, sex, or national origin, such action shall include, but not be limited to the following: Employ- ment, upgrading, demotion, or transfer; recruitment or re- cruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that r all qualified applicants will receive considerations for em- ployment without regard to race, color, religion, sex, or national origin. (3) The contractor will send to each labor union or representative of workers with which it has a collective bargaining agree- ment or other contract or understanding, a notice to be provided advising the said labor union or workers' represen- tatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regu- lations and relevant orders of the Secretary of Labor. (5) The contractor will furnish all information and reports re- quired by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to its books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compli- ance with such rules, regulations, and orders. Firm Name and Address (6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be can- celed, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Govern- ment contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided bylaw. (7) The contractor will include the portion of the sentence imine- diately preceding paragraph (1) and the provisions of para- graphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Sec- retary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, I965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcon- tract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24,1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and Federally -assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed By Title form HUD -92010 (1182) VA form 26-421 69 upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part Il, Subpart D of the Executive order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assis- tance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received fromsucb applicant; andreferthe case to the Department of Justice for appropriate legal proceedings. Excerpt from HUD Regulations 200.410Definition of term "applicant". (a) In multifamily housing transactions where controls over the mortgagor are exercised by the Commissioner either through the ownership of corporate stock or under the provisions of a regulatory agreement, the term "applicant" as used in this subpart shall mean the mortgagor. (b) In transactions other than those specified in paragraph(a) of this section, the term "applicant" as used in this subpart shail mean the builder, dealer or contractor performing the con- struction, repair or rehabilitation work for the mortgagor or other borrower. 200.420Equal Opportunity Clause to be included in contracts and subcontracts. (a) The following equal opportunity clause shall be included in each contract and subcontract which is not exempt:. During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any em- ployee or applicant for employment because of race, creed, color, or national origin. The contractor will take affirmative action to ensured that applicants are employed, and that employees are treated during employment without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation-, and selection for training, including ap- prenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employ- ment, notices to be provided setting forth the provisions of the nondiscrimination clause. (2)The contractor will in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard race, creed, color, or national origin. (3) The contractor will send to each labor union or repre- sentative of workers with which he has a collective bargain- ing agreement or other contract or understanding, a notice, to be provided, advising the said labor union or workers' repre- sentative of the contractor's commitments under this section, and shall post copies of the notices in conspicuous places available to employees and applicants for employment. (4) The contractor will comply with all provisions of Ex- ecutive Order 10925 of March 6 1961, as amended, and of the regulations, and relevant orders of the President's Commit- tee on Equal Employment Opportunity created thereby. (5) The contractor will furnish all information and reports required by Executive Order 10925 of March 6, 1961, as amended, and by the regulations, and orders of the said Committee , or pursua.rtt thereto, and will permit access to his books, records, and accounts by HUD and the Committee for purposes of investigation to ascertain compliance with such regulations, and orders. (6) In the event of the contractor's non-compliance with the nondiscrimination clause of this contract or with any of the said regulations, or orders, this contract may be can- celled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Govern- ment contracts or Federally -assisted construction contracts in accordance with procedures authorized in Executive Order 10925 of March 6, 1961, as amende, and such other sanctions may be imposed and remedies invoke s provided in the said Executive Order or by regulations, or orderof the President's Committee on Equal Employment Opportunity, or as other- wise provided by law. (7) The contractor will include the provisions of Para- graphs(1) through (7) in every subcontract or purchase order unless exempted by regulations, or orders of the President's Committee on Equal Employment Opportunity issued pursu- ant to Section 303 of Executive Order 10925 of March 6, 1961, as amended, so that such provisions will be binding upon each subcontractor or vender. The contractor will take such action with respect to any subcontract or purchase orders as HUD may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vender as a result of such direction by HUD, the contractor may request the United States to enter into such litigation to protect the interests of the United States. (b) Except in subcontracts for the performance of construction work at the site of construction, the clause is not required to be inserted in subcontracts below the second tier. Subcontracts may incorporate by referenced to the equal opportunity clause. 200.425Modification in and exemptions from the regulations in this subpart. (a) The following transactions and contracts are exempt from the regulations in this subpart: (1) Loans, mortgages, contracts and subcontracts not ex- ceeding $10,000. (2) Contract and subcontracts not exceeding $100,000 for standard commercial supplies or raw material; (3)Contracts and subcontracts under which work is to be or has been perfonned outside the United States and where no recruit- ment of workers within the United States in involved. To the extent that work pursuant to such contracts is done within the Untied States, the equal opportunity clause shall be applicable; (4) Contracts for the sale of Government property where no appreciable amount of work is involved; and (5) Contracts and subcontracts for an indefinite quantity which are not to extend for ore than one year if the purchaser determines that the amounts to be ordered 'under any such contract or subcontract are notreasonably expected to exceed $100,000 in the case of contracts or subcontracts for standard commercial supplies and raw materials, or $10,000 in the case of all other contracts and subcontracts. form HUD -92010 (1/82) VA form 26-421 70 Applicability The Project or Program to which the construction work covered by its contract pertains is being assisted by the United States of America -nd the following Federal Labor Standards Provisions arc included in this Contract pursuant to the provisions applicable to such Federal assistance. A. 1. (i) Minimum Wages. All laborers and mechanics employed or working upon the site of the work (or under the United States Hous- ing Act of 1937 or under the Housing Act of 1949 in the construction or development of the project), will be paid unconditionally and not less often than once a week, and without subsequent deduction or re- bate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (2.9 CFR Part 3), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof@ due at time of payment corn. puled at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be al- leged to exist between the contractor and such laborers and mechan- ics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under Section l(b)(2) of the Davis -Bacon Act on be- half of laborers or mechanics are considered wages paid to such la- borers or mechanics, subject to the provisions of 29 CFR-5.5(a)(I )(iv); also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs, which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided a 29 CFR Part 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage dcterrrmi- nation (including any additional classification and wage rates con- formed under 29 CFR Part 5.5(a)(1)(ii) and the Davis -Bacon poster (WH -1321) shall be posted at all times by the contractor and its sub- contractors at the site of the work in a prominent and accessible, place where it can be easily seen by the workers. (ii) (a) Any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. HUD shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction in- dustry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable. relationship to the wage rates contained in the wage determination. (b) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and HUD or its designee agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by HUD or its designee to the Adminis- trator of the Wage and Hour Division, Employment Standards Admin - Previous edition is obsolete 12l4U ulwaF6 WuVr-JUPLI16UL istration, U.S. Department of Labor, Washington, D.C. 20210, The Administrator, or an authorized representative. will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB con- trol number 1215-0140.) (c) In the event the contractor, the laborers or mechanics to be em. played in the classification or their representatives, and HUD or its designee do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropri- ate), HUD or its designee shall refer the questions, including the views of all interested parties and the recommendation of HUD ar its desig- nee, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise HUD or its designee or will notify HUD or its designee within the 30 -day period that additional time is necessary. (Approved by the Office of Management and Budget under OMB Con- trol Number 1215-0140.) (d) The wage rale (including fringe benefits where appropriate) de- termined pursuant to subparagraphs (1)(b) or (c) of this paragraph, shall be paid to all workers performing work in the classification un- der this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Pro- vided, That the Secretary of Labor has found, upon the written re- quest of the contractor„ that the applicable standards of the Davis - Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (Approved by the Office of Management and Budget under OMB Control plumber 1215.0140.) 2. Withholding. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Depart- ment of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other Federally -assisted contract subject to Davis - Bacon prevailing wage requirements, which is held by the same prime contractor so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including ap- prentices, trainees and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract In the event of failure to pay any laborer or mechanic, including any appren- tice, trainee or helper, employed or working on the site of the work (or under the United States Housing Act of 1937 or under the Housing Act of 1949 in the construction or development of the project), all or part of the wages required by the contract, HUD or its designee may, after written notice to the contractor, sponsor, applicant, or owner, Lake such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations Page 1 of 4 farm HUD -4010 (2184) ref. Handbook 1344.1 71 have ceased. HUD or its designee may, after written notice tc the contractor, disburse such amounts withheld for and on account of the contractor or subcontractor to the respective employees to whom they are due. The Comptroller General shall make such disbursements in the case of direct Davis -Bacon Act contracts. 3. (i) Payrolls and basic records. Payrolls and basic records relat- ing thcreta shall be maintained by the contractor during the course of the work preserved for a period of three years thereafter for all labor- ers and mechanics working at the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall con- tain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe ben- c5ts or cash cquivalents thereof of the types described in Section l(b)(2)(B) of the Davis -bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Sec- retary of Labor has found under 29 CER 5.5 (a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reason- ably anticipated in providing benefits under a plan or program de, scribed in Section l(b)(2)(B) of the Davis -Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such ben- efits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of ap- prenticeship programs and certification of trainee programs, the reg- istration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (Approved by the Office of Management and Budget under OM B Control Numbers 1215-0140 and 1215-0017.) (ii) (a) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to HUD or its designee if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the payrolls to the appli- cant sponsor, or owner, as the case may be, for transmission to HUD or its designee. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR Part 5.5(a)(3)(i). This information may be submitted in any form desired. Optional Form WH -347 is available for this purpose and may be purchased from the Superintendent of Documents (Federal Stock Number 029-005-00014-1), U.S. Government Printing Office, Washington, DC. 20402. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors, (Approved by the Off ice of Management and Budget under OMB Control Number 1215-0149.) (b) Each payroll submitted shall be accompanied by a "Statement of Compliance;' signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be maintained under 29 CFR Part 5.5 (a)(3)(i) and that such information is correct and complete; (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either di- rectly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permis- sible deductions as set forth in 29 CFR Part 3; Previous edition is obsoleta (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (c) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH -347 shall satisfy the requirement for submission of the "Statement of Compliance" required by paragraph A.3.(ii)(b) of this section. (d) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code. (iii) The contractor or subcontractor shall make the records required under paragraph A,3.(i) of this section available for inspection, copy- ing, or transcription by authorized representatives of HUD or its des- ignee or the Department of Labor, and shall permit such representa- tives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, HUD or its designee may, after written notice to the contractor, sponsor, applicant or owner, take such action as may be necessary to cause the suspension of any further payment advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR Part 5.12. 4. Apprentices and Trainees. (i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide ap- prertticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Bureau of Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Bureau of Apprenticeship and Training or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program, Any worker listed on a payroll at an apprentice wage rate, who is not registered or other- wise employed as stated above, shall be paid not less than the appli- cable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a con- tractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (ex- pressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be ob- served. Every apprentice must be paid at not less than the rate speci- fied in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship pro- gram. if the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. if the Ad- ministrator determines that a different practice prevails for the appli- cable apprentice classification, fringes shall be paid in accordance Page 2 of 4 form HUD -4010 (2164) ref. Handbook 1344.1 72 with that determination. In the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau, withdraws approval of an apprenticeship program, the con- tractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an -ceptable program is approved, j T'rainees. Except as provided in 29 CFR 5,16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant %to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employ- ment and Training Administration. The ratio of trainees to journey- men on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage detar- mination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program, if the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprentice- ship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate an the wage determination for the work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage deter- mination for the work actually performed. In the event the Employ- ment and Training Administration withdraws approval of a training -ogram, the contractor will no longer be permitted to utilize trainees less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal employment opportunity. The utilization of appren- tices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30. 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR Pan 3 which are incor- porated by reference in this contract 6. Subcontracts. The contractor or subcontractor will insert in any subcontracts the clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as HUD or its designee may by appropriate instructions require, and also' a clause requiring the subcontractors to include these clauses in any lower tier subcontracts, The prime con- tractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with ail the contract clauses in 29 CFR Part 5.5. 7. Contract termination; debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract and for debarment as a contractor and a subcontractor as provided in 2.9 CFR 5.12. 8, Compliance with Davis -Bacon and Related Act Requirements. All rulings and interpretations of the Davis -Bacon and Related Acts con- tained in 29 CFR Parts 1, 3, and 5 are herein incorporated by refer- ence in this contract Q. Disputes concerning labor standards. Disputes arising out of labor standards provisions of this contract shall not be subject to Me general disputes clause of this contract. Such disputes shall be Previous edition is obsolete resolved in accordance with the procedures of the Department of La- bor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and HUD or its designee, the U.S. Department of La. bor, or the employees or their representatives. 10, (i) Certification of Eligibility. By entering into this contract the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person ar firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of Sec- tion 3(a) of the Davis -Bacon Act or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or participate in HUD programs pursuant to 24 CFR Part 24. (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, I8 U.S.C. 1001. Additionally, U.S. Criminal Code, Section 1 01 0, Title 18, U.S.C., "Federal Housing Administration transactions", provides in part: "Whoever, for the purpose of ... in- fluencing in any way the action of such Administration..... makes, utters or publishes any statement knowing the same to be false..... shall be fined not more than 55,000 or imprisoned not more than two years, at both" 11, Complaints, proceedings, or Testimony by Employees. No laborer or mechanic to whomm the wage, salary, or other labor stan- dards provisions of this Contract are applicable shall be discharged or in any other manner discriminated against by the Contractor or any subcontractor because such employer has filed any complaint or in- stituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor stan• dards applicable under this Contract to his employer. B. Contract Work Hours and Safety Standards Act. As used in this paragraph, the terms "laborers" and "mechanics" include watch- men and guards. (1) Overtime requirements. No contractor or subcontractor con- tracting for any part of the contract work which may require or in- volve the employment of laborers or mechanics shall require or per. mit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of eight hours in any calendar day or in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of eight hours in any calendar day or in excess of forty hours in such workweek, whichever is greater. (2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in subparagraph (1) of dhis paragraph, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such con- tractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated dam- ages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (1) of this paragraph, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of eight hours or in excess of the standard workweek of forty hours without payment of -the overtime wages required by the clause set forth in sub para- graph (1) of this paragraph. Page 3 of 4 torm HUD4010 (2)84) ref. Handbook 1344.1 73 (3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work per- formed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contract, or any other Federally -assisted contract subject to the Contract Work Hours and Safety Standards Act which is hold by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in subparagraph (1) through (4) of this paragraph and also a clause requiring the subcontractors to in- clude these clauses in any lower tier subcontracts. The prime con- tractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (1) through (4) of this paragraph. Previous edition is obsolete C, Health and Safety (1) No laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dan- gerous to his health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor by regu- lation.. (2) The Contractor shall comply with all regulations issued by the Secretary of Labor pursuant to Title 29 Fart 1926 (formerly part 151 8) and failure to comply may result in imposition of sanctions pursu- ant to the Contract Work. Hours and Safety Standards Act (Public Law 91-54, 83 Stat 96). (3) The Contractor shall include the provisions of this Article in ev- ery subcontract so that such provisions will be binding on each sub- contractor. The Contractor shall take such action with respect to any subcontract as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such pro. visiOns. Page 4 of 4 lorm HUD -4010 (2/B4) ret. Handbook 1344.1 74 Exhibit I Section 3 Clause as set forth in 24 CFR Part 135.38 A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (section 3), The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD -assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing, B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C, The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice, The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E, The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts, Any questions regarding Section 3 should be directed to; Barb McKusick, Administrative Coordinator, 763-323-5722 or barb. mckusickQco,anoka.mn.us. 75 76 July 25, 2013 aYR14RXf=2WX AIL YAM 1DROMMUIR v. WWW CENTENMALFIRE ORG 7741 LAKE DRIVE a UNa LAKES, UN $5414 PHONE 651.784.7472 o FAX 651.784.2427 Honorable Mayors Steering Committee Members Enclosed is the budget proposal for fiscal year 2014. The budget shows a 2.82% decrease overall. There are no changes in the capital equipment fund over the previous year. In fourteen days, I will celebrate my fifth year anniversary with the fire district. Though I grew up preparing myself for the opportunity to become a Chief someday, I could have never predicted the challenges that I would face in accepting the job. Arriving in 2008, America suffered the worst financial deficit of our lifetime. The housing market dropped, decreasing market values and tax revenue, businesses and government cut jobs and people suffered the great loss of their financial security. Not only was I forced to learn the job as Chief, I also had to find ways to accomplish what needed to be done without reducing service to our communities. During the past five years our staff has gone above and beyond any other department I am aware of. We reorganized our staff, changed our response plan, reduced our energy usage, modified our training, implemented new policies, wrote grants, increased revenue, and more. The economy created tremendous personnel issues, recruitment challenges, equipment needs, and increased call volume. This has led us to hire 47 new firefighters since 2008, which is a fulltime job in itself. All that being said, we were able to increase the professionalism of the organization as one to emulate. It is not uncommon to have people ask what we are doing to find solutions. We have improved our skills and tactics to reduce risk of injury and loss for those we assist. We have made many partnerships and built a fire district whose morale is higher than ever before. Above all, we were able to do this with one of the lowest, if not the lowest, operating budgets in Anoka County. I would be remiss if I did not give credit for all of this to the people I am honored to work with each day; the firefighters of the Centennial Fire District. Over the past five years they have endured many changes without resistance. They continue to give us their time, at little cost, for the significant benefit to those we serve and never complain. Their commitment is commendable. Attached along with this letter is the proposed budget and documents to assist your voting decision on the 25"'. I again thank you for the opportunity to serve here and appreciate your continued support. Pride -Honor -Integrity -Professional, t, Jerry . S - ich 1~ ire h of 77 7'7 ffl OR 1111 EA I 'we, 1 0 =A Submitted by: Jerry L. Streich, Fire Chief July 25th, 2013 H- onoi--Iiitegrit-P"r,ide-Prol-e-,ssionaI 78 C O R N C cr a r L O C N cc W Q O � O I- N U¢ W D Z W Lu Lu U 0 w cr LL J Z Z w I - Z w U c a E cr LU u 79 m 0 0 0 O O O mm O O O O © O O O Ln O Ln O O m m ami. o rn O m m c -i LD v ni 06 m m H r O O O W O O D 0 0 0 Ln L9 N LD d' O O O Ln O O Ln 0 0 Ln a c ,ct [t O O F, c c eft N QS N m m m o o -i O It o a m Ln N LD m v m 00 Ln k --I H 00 Ch O Lo H r O O tl- 0 0 0 0 0 0 0 N N�t m m O O O Ln 0 0 0 0 0 LD O m 'ct m O O to N O O �r Ln N N r It v eD a" o Ln Nt ao rn 01 en N r m d' N 00 Ln r -i H 00 pl O m d N tDD 000 n O O or4 m m O O N Ln N O 41 00 H r-Iro Ln r -I H Lcr s m LD u -n LD H r -I O10 H m H H O v 00 H m o 0) O FXT O O oo o n o 0o IT O r N O f31 Ln O m 0 0 0 6" w w w Ln Ln LD N O Ct O Lff m N CQ 00 O 1-0 LO H :I' H W Lfl H lD LQ H H M O1 In Ln m m O C O O 0 Q N H [N O N �t �t Ln 'Zt O Ln O O N Q) Ln kp LD 0 r It O r^a d V m H Ln Lf) m N .--I d' m LD Ln 00 00 00 �* 1.1 [r Ln H N Ln H H w C71 N 00 lD lD r 00 O H O lD ct O 00 O Ln oo o zzf m 0 o 0o O * m N 00 LD m :t 00 m Ln r- m LD In LD 0) LD o Ln ht 00 Q5 KT L0 'C3' r LD O C) � o ;T m <t Ln r -L H o0 m r r O V O N 0 0 0 Ol 0 0 0 d' � O r LND Ln N � w m LD LD m r m N Ln Q O O .-+ H -,:1- 00 00 00 Ln w F- u } m u c a C; a LU a © EN C N L a � oa In " pLi, a Q) c aan aci v c a, . E ro Q � , a w 'E ',�0- J - U w 0 C COm d`. a 4- m 7 an vvUQ 0 Ln m CL c a L� kn am a) F c u c E Q¢ c a Ln L LJ a c- }- v � to n c 0 c c w D i Z L L".. In as U .� 0 +, 0 0 cr ru IV U' a w c w C toUj o +� - a E c a In cJuua N � CL mV)Luuu° f O O o O O O O O O O O O O 0 0 0 O 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 0 f 0 6 66 O Ln O Ln O O i O Ln O H N rrm m H H N N m Ln H m Ln N N N H Itt ct ct •;t ct V' N N N LD H e -f eW m 'Ct' V'I' d` lzt LD LD Lo c m m m m mm m m m m m m m I H 1 H I H t H I H 1 H I H [ H l H H a 0 0 0 O O 0 0 0 0 0 0 0 C � w 00 00 00 00 00 00 00 00 oo 00 00 00 c a E cr LU u 79 CENTENNIAL FIRE DISTRICT 2014 BUDGET PROPOSAL 2010 2011 2012 2013 2014 Increa, ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Decrease 190,056 200,010 Expenditures EXPENDITURES 801-42.2210-101 Salaries -Full Time (3) 601-42-2210-111 Salaries -Part Time (1) EMS Coordinator 801-42-2210-112 Salary - FEMA SAFER - Recruitment Coordinator 601-42.2210-102 Salaries -Officer Salaries (On-call x 11) 801-42-2210-103 Salaries-Overtime/Standby 801-42-2210-105 Salaries -Fire Calls- On -cal! (60) 801-42-2210-106 Salaries-Rescue/Medical Calls - On-call (60) 801-42-2210-107 Salaries -Training Drills - All 801-42-2210-108 Salaries-Maintenace/janitor 801-42-2210-109 Salaries -Fare Prevention 801-42-2210-110 Salaries - Daytime Duty Crew Shifts (On-call x 2) 801-42-2210-111 Salaries - Emergency Medical Training Instructors 801-42-2210-120 Payroll Taxes 801-42-2210-130 Payroll Benefits (Insurance) 801-42-2210-142 Re-employment 901-42.2210-150 Worker's Compensation 801-42-2210-160 Fire Relief Association Pension 56,585 PERSONNEL 35,000 0.00% 801-42-2210-201 Office/Copying/Computer Supplies 32,853 Copier supplies, paper, office supphQs 44,000 Computer supplies, computers 8,103 4,699 801-42-2210-202 Cleaning/Supplies 67,850 Cleaning supplies and equipment 6,715 paper products, bulbs, trash bags. 7,855 10,000 801-42-2210-203 Supplies/Batteries 0 Bautries 21,298 75,000 801-42-2210-204 Tools & Small Equipment Supplies 0 Lights, hand tools, tarps, foam. flares, fire pagers, 8,078 flashAghts, Axes, Pike poles, salvage-uverhaul, SCBA 8,300 0.00% 801-42-2210-212 Fuel 49,611 vehicle fuel 47,000 6.82% 801.42-2210-213 Vehicle Supplies 25,439 Oil and lubes, anti -freeze and fluids, 37,000 Windshield wipers, ruses, connectors 7,688 0 801-42-2210-216 Medical/Fire Supplies Medications, gloves, stethescopes, cuffs 34,444 bandages, airways, face masks. hoods, shields, saw blades 39,903 35,000 801-42-2210-217 Fire Preventions Supplies 25,500 Helmets, stickers, smoke detectors, brochures 25,500 25,500 801-42-2210-218 Uniforms 474,283 Firefighter uniforms, badges, jumpsuits, station. wear 547,542 614,174 801-42-2210-219 Miscellaneous Supplies SUPPLIES ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Decrease 190,056 200,010 227,555 229,008 221,998 -3.06% 19,266 19,651 0.00% 28,700 28,800 26,250 28,800 28,800 0.00% 91 5,213 1,083 5,300 4,000 24.53% 21,986 19,868 20,262 20,OOD 20,000 0.009/. 44,245 49,146 56,585 35,000 35,000 0.00% 36,590 46,833 32,853 44,000 44,000 0.009/. 8,103 4,699 5,271 0 67,850 0.00% 6,715 8,874 7,855 10,000 7,000 -30,00% 0 0 21,298 75,000 75,000 0.00% 0 0 8,078 8,300 8,300 0.00% 42,276 44,323 49,611 44,000 47,000 6.82% 2.7,889 25,150 25,439 35,000 37,000 5,71% 7,688 0 0 0 0.00% 34,444 32,081 39,903 35,000 33,000 -5.71% 25,500 25,500 25,500 25,500 25,500 0.00.E 474,283 490,497 547,542 614,174 606,249 -1.29% 5,611 4,141 4,167 4,000 10,000 150.00% 1,749 1 1,532 1 1,938 1 2,100 1 2,1001 0.009'.1 561 644 1 854 1 750 1 7501 0.00% 17,099 21,490 6,955 16,000 12,000 -25.009/. 15,975 18,849 1 17,459 1 19,000 1 19,0001 0,00% 84 21 314 500 500 0.00% 860 1 5,268 1 3,178 1 4,000 0.00%1 1,769 3,663 944 3,000 3,000 0.00% 9,694 15,323 17,256 15,000 15,000 0.00% 1,024 1,464 1 1,439 1,500 1 1,5001 0.009 54,426 72,395 54,503 65,850 67,850 3.04% 2014 Budget Proposal 80 CENTENNIAL FIRE DISTRICT 2014 BUDGET PROPOSAL 2010 2011 2012 2013 2014 Increase ACTTTAL ACTUAL ACTUAL ni1fir-Pr ppnpnccn. Aorto-,-.. I 2014 Budget Proposal 81 801-42-2210-301 Auditing and Accounting Services 11,245 11,515 11,715 12,500 12„500 0.00% Accounting & Auditing services 801-42-2210-304 LegalFees 0 0 0 0 0 901.42-2100-307 Consulting/Testing 0 0 0 0 4,500 Midwest EAP, Annual Ladder testing, Compressors 801-42-2210-308 Personnel Testing/ Recruiting/Retention 4,260 10,714 11,335 5,000 5,000 0.00% P re-employment testing. drug screening Psychological testing medical physicals 801-42-2210-320 Roseville JT Powers Agreements (IT) 7,867 7,867 8,378 12,450 11,856 -4.77% Network, IT service, Internet 801.42.2210,321 Communications 9,748 9,024 10,663 11,000 10,000 -9.09% Vata Com, cellular, paging IP Phone network, website fees 801-42-2210-322 Postage 472 314 293 400 400 0.00% Postage 801-42-2210-331 Training/Travel/ Conference 16,786 17,685 25,608 13,000 13,000 0.00% Training and conference tuition, meals, lodging Mileage reimbursement, computer training. MN Chiefs, IAFC Ccnf, Fire Inspector, National Fire Academy, Firefighter Trairmg 1 -Ii Cert. Renewed 801-42-2210,332 Training Supplies 6,919 5,524 1,845 6,000 4,500 -2.5.00% Supplies for ciasses taught by Dept 801-42-2210-350 Printing and Publishing 156 205 264 400 400 0.00% Notices, auctions, personnel ads 801-42-2210-361 Property/Liability Insurance 21,647 20,649 21,169 23,000 23,000 0.00% Professional liability, property, vehicles, building 801 42-2210 380 Utilities 1 19,242 18,589 16,477 19,000 17,000 ,10,539/c Centennial Utilities, Connexus, Xcel 801-42-2210-385 800 MHZ User Fees 665 528 0 1,000 1,500 50.00% Anoka Cc Communications, Radio contract CONTRACTED SERVICES 99,007 102,614 107,746 103,750 103,656 -0.09% 801.42.2210-401 Building/Grounds Maintenance 14,070 12,547 8,361 8,000 8,000 0.00% Building maintenance & repair. generators, electrical, cable, grounds, overhead doors, paint 801-42-2210-404 Vehicle Repair & Maintenance 32,383 37,090 34,147 35,000 35,000 0.00% Vehicle repairs and parts, tires 801-42-2210-405 Equipment Repair and Maintenance 3,862 3,432 5,903 5,000 5,000 0.00% Maintenance of fire equipment, fire pagers, power equipment, small engines 801-42-2210-406 0t6c,Equipment/Software Maintenance 772 1,153 2,957 2,500 2,500 O.00% Software Support, repair of computers & printers Copier maint agreement 2014 Budget Proposal 81 CENTENNIAL FIRE DISTRICT 2014 BUDGET PROPOSAL 2010 2011 2012 2013 2014 Increase 2014 Budget Proposal 82 ACTUAL ACTUAL ACTUAL BUDGET PROPOSED Decrease 801.42-221--407 Fire Radio/Pager repair 0 1,170 0 1,000 2,500 150.00% 801.42-2210-412 Common Area Lease 15,402 14,500 13,595 0 0 Lease agreement with Lina Lakes 801-42-2210-433 Dues 11,127 1,782 1,741 1,500 1 1,500 0.00% MN Fire Chiefs, MN Fire Inv, MN Fire Marshal, MN Fire Dep, NFPA, NAN lrtv, IAAI, Metra Chiefs 801-42-2210-435 Subscriptions and Books 1,103 999 2,214 1,200 1,200 0.00% Subscriptions, legal pub licar ons, fare/ems manuals 601-42-2210-490 Safety Camp 4,835 3,359 2,410 4,000 4,000 0.00% 801-42-2210-495 Miscellaneous 1,848 356 4,042 7,000 3,500 -50.00% Governing Board expenses It: plaques, flowers Volunteer recognition, recruitment/'retention, 801.42-2210-570 New/Replacement Equipment 59,509 4,651 16,922 18,000 15,000 -6.01°! Saws, fans, personal gear, ladders, SCBA, hose MAINTENANCE 134,911 81,040 94,291 83,200 78,200 -6.01% TOTAL OPERATING BUDGET 762,627 746,545 804,083 866,974 855,955 -1.27% CONTINGENCY FUNDS 10,000 10,000 0 15,554 0 Capial Equipment Fund 100,000 125,000 125,000 125,000 125,000 TOTAL BUDGET 872,627 881,545 929,083 1,007,528 980,955 -2.64% REVENUE BY CFU CITVCOST 0 t 0 (54,865) : $ (112,8651 $ 894,663 S (111,508) 869,4472-a2% 2014 Budget Proposal 82 2014 Budget - Centerville Circle Pines Lina Lakes Total 2008 Calls for Service 176 254 594 1,024 2009 Calls for Service 153 227 578 958 2010 Calls for Service 162 272 592 1026 2011 Calls for Service 216 259 608 1083 2012 Calls for Service 157 217 660 1034 Total 864 1,229 2,372 5,125 Five Year Average 176.755 253.09 606.40 1,002.67 Market Value per Anoka County 312,695,800 350,336,300 1,752,697,700 2,415,729,800 Market Value divided by 1,000,000 312.70 350.34 1,752.70 2,415.74 Population per Met Council 3,841 5,118 20,625 29,584 Population divided by 100 38.41 51.18 206.25 295.84 CALCULATION Five Year Average of Runs 176,75 253.00 606.40 1,002.67 Market Value divided by 1,000,000 312.70 350.34 1,752.70 2,415.74 Population divided by 100 38.41 51.18 206.25 295.84 Total 527.86 654.52 2,565.35 3,714.25 Percentage of Total 14.2% 17.6% 68.2% 100.0% 2014 Budget $ 123,461 $ 153,023 $ 592,963 $ 869,447 Miscellaneous Calculations Centerville Circle Pines Lino Lakes Total Cost per resident 32.14 29.90 28.75 29.39 Cost per 100,000 valuation7 39.481 43,681 33.83 35.99 Lino Lakes Circle Pines Centerville 2013 $ 597,020 $ 154,946 $ 124,431 2014 $ 592,963 $ 153,023 $ 123,461 Change $ (4,057) $ (1,923) $ (970) 83 The capital equipment plan is based on the following: Fire Pumpers will be replaced after 20 years. Fire Tankers will be replaced after 20 years. Rescue vehicles will be replaced after 15 years. Grass trucks will be replaced after 20 years. Staff Vehicles 7-10 years CENTENNIAL FIRE DISTRICT CAPITAL EQUIPMENT PLAN Year Estimate Revenue 12131 Balance 2007 �-..�� 2008 �g89 Q�'7 X9 ,$ 9 568;6€x5 2009 (`hie fi..:%' hiele (replaces 2994&LW\ S 641,09-5 24W Inspector IT.,1iele(Y-eplaee 2004 pielcup)$ T'3.G, Y�t,4 U4 41- �T hieje ( epjaees 1991) $ 30,9 �---��,$pp $ 867,,696 2012 Staff ye ;c1e ( ePlaces x-999 c..Ae f� $ 39; $ 942,686 t�,,,,, r,l,,.,.r •rr.,;ier $ Zg nnn 2013 Rescue 11 (r-eplaees 1992 Re,.e e) 8-x&999 $,--25,009 $ 949,849 neseae 21 (rale� 4993 ec,.,,et -S--- 60��} 9 u,,sei a 31 rrepla s 1997 >a eseiao &,,,.ieatia Tools (Three-stat ons) $ 80,() r1 e 1 r. gagers (Fh> ,IA r. aqt e n r nnm $ SGB n r,,., pfessof tin rn r , c la 9994 2014 Track Vehicle UTV Grass & Frailer 90,000 - $ 125,000 S 1,074,849 2015 Staff Vehicle (replaces 2004 Expedition) $ 40,000 $ 125,000 $ 959,849 SCBA Replacement (Apply for grant but keep in budget) $ 200,000 2016 Tanker 31 (Referb 1991 tanker) $ 85,000 $ 135,000 $ 1,009,849 2017 Pumper E31 (replaces 1996 Pumper) $ 450,000 $ 135,000 $ 609,849 Tanker 21 (Refeb 1991 tanker) $ 85,000 2018 Pumper Aerial 21 (replaces 2000 pumper) $ 650,000 $ 135,000 $ 94,849 2019 Duty Officer Vehicle (2009 Escape) $ 35,000 $ I35,000 $ 194,849 2020 Grass Vehicle G 21 (1991) $ 63,000 $ 135,000 $ 105,849 Grass Vehicle G31 (199I) $ 63,000 Grass Vehicle GI 1 (1994) $ 63,000 Inspector Vehicle $ 35,000 2021 $ 145,000 $ 250,849 2022 Chiefs Vehicle (replaces 2013) $ 40,000 $ 145,000 $ 355,849 2023 Pumper Engine 11 (replaces 2001 pumper) 450,000 $ 145,000 $ 50,849 2024 $ 150,000 $ 200,849 84 v on o n � 91 � w o bd _ a o O �11 I", 0 0 0 ,a °L ooI 0 � 0 � c n p0 `C co w (o w RD t•-+ � � � i o � � CD pt7" Y. �, � � x CD x�• W y O 0 J v� oa LJ c7 N N N N N a 14D 00 N N �A1 W :p LA � oo � oc o, o W O v, A o -4 On C? w 00 "D -,1 Or 't C� t0 C7 w v 00 O V 00 �.A N -A C7 N N .1 N O w J N w N w p w m O � N N w N CD N o0 W �- p In Oo -- Qt N N - N -- (A O CJS N C7 C? t j . via J -a cn � - CA w v C7 00 tD C) w w w N th N -,l N ON A 6 �1 6 N C7� y a W - C) N Old W w w 00 w 00 w F w w .ja, to 00 w N U3 O b W 0 N O N N W S � N �- a, N G � th J to w V p 0 N w Do _1 �O Cn 00 th - ih W r Qw d O N D. 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U W y _ u rl c O LL a E m S ❑ a z W X u L 4 yr o m m S• c y n E '� t y 4 d O m LL Z D U Ul W Z E y Z Z a' W W ❑ LLa O d 5 O `lei $ U W W r N N N N N N R ry ry J N c w a q a F Y N Y Y m m 91 August 7, 2013 Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: CSAH 21 (Centerville Road) Reconstruction — Engineering Proposal City of Centerville File No.: 193801639 Dear Dallas: Over the past few months, the CSAH 21 Technical Advisory Committee has worked with elected officials and the public to shape the scope of the proposed reconstruction and rehabilitation project. CSAR 21 Roadway and Stormwater Improvements At the time of this proposal, the scope of the proposed construction is as follows. • Main to Heritage o Mill and Overlay o Add Southbound Right Turn Lane to Heritage • Heritage to Dupre o Full Reconstruction a Add Left and Right Turn Lanes at all City Streets o Add Curb and Gutter o Storm Sewer, including trunk storm sewer (42"+ dia. pipe from downtown) o Ponding/infiltration (RCWD requirements) o Shallow ditches behind curb o Add 5 -foot concrete walk (east side only) Dupre to Southern City Limits o Reclaim/Shape/Pave o Add 4 -foot paved shoulders In conjunction with this roadway project, it would be prudent to address any city utility issues in the corridor. We understand the scope of this work to include: • Extension of sewer or water mains along the corridor to make services available to currently undeveloped property. • Extension of sanitary sewer or water services to residential properties which do not currently have a service stub to their property line. • Lowering or rerouting, of any sewer or water mains, necessitated by the road reconstruction. 92 Stantec Consulting Services Inc. 2335 Highway 36 West A St. Paul MN 55113 IV7 Tel: (651) 636-4600 Fax: (651) 636-1311 August 7, 2013 Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: CSAH 21 (Centerville Road) Reconstruction — Engineering Proposal City of Centerville File No.: 193801639 Dear Dallas: Over the past few months, the CSAH 21 Technical Advisory Committee has worked with elected officials and the public to shape the scope of the proposed reconstruction and rehabilitation project. CSAR 21 Roadway and Stormwater Improvements At the time of this proposal, the scope of the proposed construction is as follows. • Main to Heritage o Mill and Overlay o Add Southbound Right Turn Lane to Heritage • Heritage to Dupre o Full Reconstruction a Add Left and Right Turn Lanes at all City Streets o Add Curb and Gutter o Storm Sewer, including trunk storm sewer (42"+ dia. pipe from downtown) o Ponding/infiltration (RCWD requirements) o Shallow ditches behind curb o Add 5 -foot concrete walk (east side only) Dupre to Southern City Limits o Reclaim/Shape/Pave o Add 4 -foot paved shoulders In conjunction with this roadway project, it would be prudent to address any city utility issues in the corridor. We understand the scope of this work to include: • Extension of sewer or water mains along the corridor to make services available to currently undeveloped property. • Extension of sanitary sewer or water services to residential properties which do not currently have a service stub to their property line. • Lowering or rerouting, of any sewer or water mains, necessitated by the road reconstruction. 92 Page 2 of 3 Engineering Services Anoka County Highway Department Staff will take the lead on the design, bidding and administration of this project. However, they have requested that the City provide certain elements of the design to be incorporated into their set of bid documents. Those elements proposed to be designed by the City are: • Trunk storm sewer (42"+ dia. pipe from downtown, 30" pipes on east side of CSAH 21) • City utility extensions or relocations • Ditch/Pond evaluation (modeling) • Possible modifications to ditch/pond Our services and proposed fees can be broken down as follows: Proiect Management and Technical Advisory Committee Participation (includes services to -date): • Project management and coordination o Assumes bidding this winter/spring and 2014 construction • Preparation for, and attendance of Technical Advisory Committee (TAC} meetings • Preparation for and attendance of Public Open Houses • Review and submit comments on County design documents • Communication with stakeholders (regulatory agencies, public, etc.) o County will take the lead on the RCWD permit application with Stantec will only provide technical data from modeling and design as needed. The county will be responsible for producing the application, related figures, narratives and the like as well as responding to comments. • Providing county with information on city utilities (record plans, etc.) Design of Sewer and Water Improvements • Produce plans and specs for inclusion in the County's bidding package. • Answer bidder questions Design of Trunk Storm Sewer Improvements • Produce plans and specs for the 42"+ dia. storm sewer along the west side of CSAH 21 for inclusion in the County's bidding package • Provide the County with sizing and invert design information for the 30" dia. pipes on the east side of CSAH 21 • Answer bidder questions Evaluation of Ditch and Pond • Evaluate the existing capacity of the ditch along the south side of LaMotte Park as it relates to handling additional drainage from the project. • Explore conceptual options for lowering ditch system to better drain areas east of CSAH 21 • Evaluate the existing capacity of the Anoka Park Pond as it relates to handling additional drainage from the project. • Explore conceptual options for modifications or expansions of the pond and irrigation system. Design of Ditch or Pond Modifications • Create plan sheets for the modificationof the ditch and/or pond if either of these options is pursued. 99 Page 3 of 3 Our proposal does NOT include the following elements, which will be designed by the County: • Grading and erosion control (except for ditch work along the south side of LaMotte Park) Storm sewer laterals • Roadway geometrics, sections, striping, etc. • Trails/Walks Fees The scope of our services and the associated fees, summarized below, are based on the current scope of construction as detailed above. Should the scope of construction project change, our fees would need to be adjusted accordingly. We have listed the design of the ditch and/or pond modifications separately and as an item to be determined. The extent of those modifications could range anywhere from no modifications, to large, complex modifications. Once a design concept is decided upon, we can submit an update to this proposal for that work. Task Fee Project Management/Meetings/Plan Review $16,000 City Utility Design $5,000 Trunk Storm Sewer Design $12,000 Ditch Pond Evaluation/Modeling 110,000 Total $43,000 Design of Ditch/Pond Modifications $TBD This proposal includes services up to and including the project bid date. Services after that date can be detailed in a separate proposal at that time. Sincerely, STANTEC CONSULTING SERVICES, INC. I Mark Statz, PE City Engineer 651-604-4709 Cc: Lee Mann, Phil Elkin — Stantec 94 ®IA MOP lYWYERSLla' Grgfie[l I'u6lir :leraunlarrt+ Gmvjltartl.< 3201 FAeu-ltrauc Suitv;'5l1 Edina, 31V 5543[, Management, Honorable Mayor, and City Council City of Centerville Centerville, Minnesota July 31, 2013 We appreciate the opportunity to work with you and the staff at the City of Centerville (the City) over the past years to conduct your annual financial audits. This has been a successful working relationship because we have spent a great deal of time understanding how your City operates and you have a good understanding of how we complete our audit. As a result, we have been able to achieve a process that is mutually beneficial and efficient to both parties. We also understand that because of the very challenging economic conditions, cities are expected to do more with less. As a result, we are prepared to waive our normal annual increase for the next year, and offer the City of Centerville a three year extension of our services, with increases of three percent in 2014 and 2015. This will allow us to continue a relationship that has provided both parties with outstanding results. Our fee for these services will be as follows: Audit 2013 $26,000 2014 26,750 2015 27,500 The above fees are based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Other factors that may affect the above fees would be if a Single Audit were required. 952.1335.9090 1 Fax 952,835.3261 n wX.arraepas.com 95 City of Centerville July 31, 2013 Page 2 We appreciate the opportunity to be of continued service to the City and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign and return a copy to our office. If you have any questions, please contact me at 952-715-3002. Very truly yours, ABDO, EiCK & MEYERS, LLP Certified Public Accountants & Consultants j6v-4 fMAh� Steven R. McDonald, CPA Managing Partner RESPONSE: This letter correctly sets forth the understanding of the City of Centerville. Signature: Date: 952Xi5.1Hl)0 • Fox 952.835.3261 x wN.�emcrliu,.rvm 96 CITY OF CENTERVILLE t MONTHI Y ENG-MEER'S REPORT For the August 14, 2013 City Council Meeting .italics = New information. Normal = No change from last report. 1. 2008 Downtown Storm Water Improvements (000616-08167-0). A record plan of the project is being produced. The sprinkler system has been running on its new adjusted run-times for each zone, maximizing efficiency. Pumping records will be reviewed at the end of the year to judge our total treatment volume. 2. 2013 Street and Utility Improvements (193801520). All base course paving has been completed. At the time of this report, driveways, structure adjustments and restoration behind the curb are all underway. Once all restoration items have been completed, the wear course paving in the north area will take place. The contractor is still working on making connections inside the home for those who have chosen to hook to city water. 3. CSAR 21 Reconstruction (193801639). The next public open house is scheduled for September 24th, from 4 to 7 PM. At some point in the near future, the city will need to make decisions on what elements of the project they want to have included in the bid, • sidewalks, curb and gutter, large storm pipe, etc. A proposal for engineering services related to the CSAH 21 reconstruction is included in this meeting's agenda, 4. Mound Trail Water Main (193801873). Construction is complete 5. 2014 Street and Utility Improvements (193801941). Streets to be included in the 2014 Street project have been discussed during our budget workshops. With the approval of the budget at this meeting, we will need to finalize that list and make decisions on whether or not to assess those improvements. The grant for the Robin Lane area watermaln has been confirmed. We are working through various scenarios for the placement of the watermain and how it relates to any necessary street work in the area. Rough cost estimates for these options will be presented at this meeting. 97