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HomeMy WebLinkAbout2013-08-14 Set Agenda & Handouts CITY OF CENTERVILLE COUNCIL MEETING & WORK SESSION C5 16 I ,_ terville AGENDA Wednesday, August 14, 2013 6:30 p.m. or shortly thereafter (SET AGENDA — Red) OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. REGULAR COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. July 24, 2013 City Council Meeting Minutes (Pages 1 -4) 2. July 24, 2013 City Council Work Session Meeting Minutes (Pages 5 -7) V. CONSENT AGENDA 1. City of Centerville July 24, 2013 through August 14, 2013 Claims (Check #28133 - 28159) & (Check #28160 - 28169) (Pages 8 -9a) 2. Centennial Police Department Claims through August 8, 2013 (Check #9538 -9554 and Check #9555 -9574) (Page 10) 3. Centennial Fire District Claims through July 19, 2013 (Check #5906 -5931) (Page 11) 4. Res. #13 -OXX — Domestic Violence Awareness Month — October (Pages 12 -13) 5. Mr. Ron Hogan, 6892 Centerville Road Water /Sewer Connection — Special Assessment Agreement ** *TABLED FROM PREVIOUS MEETING * ** a. Approve Special Assessment Agreement (Pages 14 -25 ) b. Approve contract with Capra Utilities (Pages 25 -29 ) 6. Encroachment Agreement, 1902 Center Street, Fence (Pages 30 -31) VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Lee Mann of Stantec to comment on performance review done earlier this year. VII. OLD BUSINESS 1. Proposed Ordinance Number , Second Series, An ordinance amending City Code Chapter 92 relating to permits for use of parks. (Pages 32 -35 ) VIII. NEW BUSINESS 1. Consider reestablishing Board of Review and Equalization vs. Open Book Process (Board of review requires training of one or more on Council. (Pages 36 -37 ) 2. Approve Two (2) Year Extension to Shoreline Use Agreement w /St. Paul Regional Water Services — Trailside Park (Pages 38 -40 ) 3. Consider Acquiring Tax Forfeited Parcel — Outlot A Pheasant Marsh 1 St Addition (Pg 41) 4. 2013 CDBG Agreement w /Anoka County — Water Main/Residential Hookup ($286,729) (Pages 42 -75 ) 5. Approval of 2014 Centennial Fire District Budget (Pages 77 -86) 6. Approval of 2014 Centennial Lakes Police Department Budget (Pages 87 -91b) * *REPLACEMENT PAGES ** 7. Proposed budget for engineering service for Centerville Road (CSAH 21) Project. (Pages 92-94) 8. Consider three -year audit proposal from Abdo Eick & Meyers, LLP. (Pages 95 -96 ) IX. ANNOUNCEMENTS/UPDATES 1. Administrator Larson 2. Kurt Glaser- update on nuisance property clean -up and LaMotte Field damage /restitution. X. CLOSED COUNCIL MEETING 1. Review Appraisals and Consider Real Estate Listings Possible listing agreement with Gaugan Companies. Lou Suski. ( Handout at meeting ) ADJOURNMENT WORKSESSION I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. 2014 Budget — review in preparation for preliminary levy adoption on Sept. 11. 2. 2014 Street Paving & Reconstruction Projects and related matters. III. ADJOURNMENT *REMINDERS ** Planning & Zoning Commission Meeting — August 13, 2013, 6:30 p.m. Council Chambers City Council Meeting — August 28, 2013, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — September 4, 2013, 6:30 p.m. Council Chambers City Council Meeting — September 11, 2013, 6:30 p.m. Council Chambers *PARK USAGE* Centennial Soccer Club - Acorn Creek Park, August 1- October 30, 2013, 5:00 p.m. to Sunset (Field 1) Centennial Soccer Club - Laurie LaMotte Memorial Park, August 1- October 30, 2013, 5:00 to Sunset (Field 1, 2 & 11) Centennial Little League - Laurie LaMotte Memorial Park (All Fields) April - August Centennial Youth Football League (Flag Football), Laurie LaMotte Memorial Park, August 12 -September 20, 2013, 5:15 - 7:45 p.m. (Baseball Outfields for Fields 5 & 6) Ms. Stephanie Gavin, Use of Laurie LaMotte Park Pavilion - August 18, 2013 from 10:00 a.m. - 2:00 p.m. Bootcamp, Laurie LaMotte Park - July 24 - September 30, 2013 from 5:30 a.m - 6:30 a.m. Bald Eagle Waterski Shows -June, July & August, 7:00 p.m. @ Trailside Park CITY OF CENTERVILLE 08/13/13 2:44 PM Page 1 Check Detail - August 14, 2013 - Update Check Date Check # Vender Name Comments Amount 8/15/2013 000474E WELLS FARGO H.S.A. W/H - PAY PERIOD 17 Check Nbr 000474 WELLS FARGO $1,329.17 8/15/2013 000475E IRS /EFTPS FED W/H - PAY PERIOD 17 $2,602.95 8/15/2013 000475E IRS /EFTPS FICA W/H - PAY PERIOD 17 $3,573.14 Check Nbr 000475 IRS /EFTPS $6,176.09 8/15/2013 000476E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 17 Check Nbr 000476 MINNESOTA DEPT OF REVENUE $1,088.39 8/15/2013 000477E PERA PERA W/H - PAY PERIOD 17 Check Nbr 000477 PERA $2,566.73 8/14/2013 028160 BURMEISTER, GREG REIMBURSE FOR SUPPLIES FOR CONST. FOLDER Check Nbr 028160 BURMEISTER, GREG $17.11 8/14/2013 028161 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES - AUGUST 2013 Check Nbr 028161 CENTENNIAL LAKES POLICE DEPT $55.466.43 8/14/2013 028162 CITY OF CIRCLE PINES AUGUST 2013 POLICE BLDG $5,000.00 8/14/2013 028162 CITY OF CIRCLE PINES AUGUST 2013 POLICE BLDG $521.46 Check Nbr 028162 CITY OF CIRCLE PINES $5.521.46 8/14/2013 028163 CITY OF ST. PAUL ASPHALT Check Nbr 028163 CITY OF ST. PAUL $289.25 8/14/2013 028164 GOPHER STATE ONE CALL INC SERV THRU JULY 2013 $72.50 8/14/2013 028164 GOPHER STATE ONE CALL INC SERV THRU JULY 2013 $72.5 0 Check Nbr 028164 GOPHER STATE ONE CALL INC $145.00 8/14/2013 028165 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 17 Check Nbr 028165 NATIONWIDE RETIREMENT SOLUTION $398.93 8/14/2013 028166 PALZER, PAUL MILEAGE REIMBURSEMENT - ANOKA COUNTY COURT HOUSE - c' 'I br 028166 PALZER, PAUL $25.09 8/14/2013 028167 PETERSON, TEDD REIMBURSE FOR BOOT ALLOWANCE Chec.K Nbr 028167 PETERSON TEDD $170.00 8/14/2013 028168 Q3 CONTRACTING TRAFFIC CONTROL - BARICADES Check Nbr 028168 03 CONTRACTING $384.83 8/14/2013 028169 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 8 -5 -13 $11.22 8/14/2013 028169 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 8 -5 -13 $251.33 8/14/2013 028169 XCEL ENERGY 1745 MAIN ST - SERV THRU 8-5 -13 $71.69 8/14/2013 028169 XCEL ENERGY 1682 MAIN ST - SERV THRU 8 -5 -13 $71.69 8/14/2013 028169 XCEL ENERGY 1601 LAMOTTE DR - SERV THRU 8 -5 -13 $29.26 "heck Nbr 028169 XCEL ENERGY $435.19 Total checks $74,013.67 8112/2013 9:30 AM CENTENNIAL LAKES POLICE DEPARTMENT 2014 PROPOSED B - UDGET 2009 2010 2011 1 2012 APPROVED 1 2013 PROPOSED ACTUAL 4 ACTUAL ACTUAL ACTUAL 2013 THRU MAY 2014 Revenues 901-31-1210-000 Circle Pines Contract 848,283 846,122 - 844,527 842,644 843,672 351,102 872,293 901-31-1220-000 Lexington Contract 583,866 653 590,855 594,438 624,173 247,683 667,362 901-31-1230-000 Centerville Contract 679,048 689,477 657,622 661,008 665,597 275,420 687,855 AMOUNT TO BE PROVIDED BY CITIES 2,111,197 2,108,252 2,093,004 2,098,090 1 2,138,442 874,205 2,227,510 Grants-Anoka County - -- - - - - 901-33-3133-000 State Grants/Reimbursments -- - 12,305 9,900 -- ------ -- -- --- -- 901-33-3130-000 State Training Reimbursement 6,343 5,736 6,060 5,313 6,000 - 6,000 901-33-3140-000 State Emergency Management (CERT) 4,691 6,472 21,710 13,174 8, �96 901-33-3170-000 DARE Fund - 9, - - 899 08 1,000 - 1,000 ------ 5-- 901-34-4110-000 Copies/Report Records/Notary 563 -- 6 - 80 --- 506 -----L --- Interest on Investments 8,8iD0 -- 901-36-6210-000 j 5,213 929 116 150 493 34 49 901-36-6233-000 Special Event Reimbursement -----45,909- 15,515 19,002 22,205 15,000 5,644 15,000 901-36-6235-000 Miscellaneous 4,463 26,133 9,873 20,951 5,000 11,370 8,500 901-36-6240-000 Vehicle and Equipment Sales 2,160 3,478 8,480 3,195 3,000 250 5,500 901-36-6245-000 Forfeitures 24,653 5 9,075 2_82 901-36-6250-000 Donations 450 100 450 - 100 TOTALREVENUE 2,221,534 2,250,353 2,159,946 ----- 2,164,4 - 95 1 2,168,992 900,050 Use of Reserve Funds for Equipment ---90,540-- 30,000 35,000 35,000 Use of Forfeiture Funds for Equipment - - - TOTAL FUNDS ----------2-,-221,5-34--- 2,250,353 2,250,486 2,194,495 900,050 2,298 &;2/2O13 9:30 AM CENTENNIAL LAKES POLICE DEPARTMENT PROPOSED BUDGET 2009 2010 2011 t Ai 2012 APPROVED 2013 PROPOSED U - MAY 2014 Expenditures 553 1,222,059 1,270,617 1,237,041 495,764 1,278,222 rin 901-42-2100-101 Salaries-Full Time 1,205, ys Paid 40,000 - 50,000 901-42-2100-102 Salaries-Overt 134 901-42-2100-103 Salaries-Part Time K2 90532 85,773 87,490 85,521 96,992 42,057 84,193 901-42-2100-105 Salaries-Volunteer Coordinator 901-42-2100-121 PERA 180,589 .-- 188 - ,911 - 184,371 _1 89,992 _ 191,635 74,398 208,008 901-42-2100-122 FICA 10,586 10,428 10,352 12,016 4,642 11,594 901-42-2100-123 Medicare 17,904 18,789 19,330 20,249 20,692 7,875 21,140 901-42-2100-130 Health/Life/Dis Insurance 136,440 148,371 130,319 121,960 157,916 78,045 175,930 901-42-2100-140 Re-employment Insurance 258 - 2 2 901-42-2100-1 Compensation - Insurance 46,219 41,624 42,01-0---- 43,454 45,6ioo 45,697 50,000 Photocopier supplies, paper, drums, toner Computer supplies postage meter supplies------ Ticket writer supplies -202 Cleaning/Supplies 00 901-42-2100 1,786 1,90 1,827 2,054 '990 Cleaning supplies and equipment - paper products, bulbs, trash bags 901-42-2100-203 Printed Forms _8 1,348_� 1,500 _2 _____ Checks, envelopes, letterhead, business cards State/County forms, etc. 8/12/2013 9:30 AM CENTEN LAKES PO LICE DE 2 PROPO BUD l 2009 2010 2011 2012 - APPROVED 2013 PROPOSED ACTUAL ACTUAL ACTUAL A 201 TH_ R_ 2 014 901-42- 2 100 - 211 Intoxil S 102 328 261 111 50 - 500 Intoxilyzer s upplie s _ 3,868 44,100 55,046 53,368 56,00 19,028 58,000 V fuel 901 -42- 2100 -212 Fuel 7 -- -- _- - - -- -_ ! - - - -- - + - - - -- -- - - -- -4- - - -- - - - - -- - y - -- - - - - - -- -- - 1,0051 - i -- -- - -- - - 1,000 87 1,000 - + - - - t - - 901 -42- 2100 -213 Vehicle Su lies 241 _- 596 188 -- � - - Oil and lu a nti- free and flu ids, - Windshield wip fuses connector - - - - i 901-42 2100 - 215 Ammunition, Ta sers, Fi rear ms 3,497 7,563 10,143 1 7,500 2,610 8,500 Prote equip 9 uty c artridge s, batte � Ammunit cleaning supplies targe Tase 2 Y _ - sim untlons, trai ning eq uipment, magazines - - -- - -�� -- - - �--- - 901 -42- 2100 -216 Med /Fi re Suppli 2,149 1, - 609 I Med supplies, fire extingu vaccinations F 1,311 2 ,200 2,200 Defib. batte bandages, air ways, fac ma sks 9 PP -- - - -- - - i- - � � 901 -42 2100 -21 Inve lies 338 817 1,495 793 1,000 669 1,000 In vestigati ve su di gital processi cameras - - -- -- -- - - -- - - -��- 901-42- 2100 -218 Uniforms 9,112 - - 12,387- - 13 ,454 - - - -- - -- - - - - - - -- -- - - - - -- L 2 0,214 1 2,500 9,030 15,000 --- - - -- -- ---- - - - - -- Office Uniform CSO U Reserve Uniforms Protect V 1 Cle rical U niforms 750 901-42- 2100 -219 Crime Prevention Supplies 2,586 1,340 1,829 1,420 t 2,000 310 2,000 8/12/2013 9:30 AM C E L_ AK ES POLICE DE PAR TME NT_ _ _ 2014 PROPOSED BUDG 20 2 010 201 2012 AP PROV 20 PRO POSE D -- 1I _ ------- - - - -- ACTUAL ACTUAL ACTUAL ACTUAL 2013 THRU MAY 2014 S upplies, Sch Sa fety, NTU - - et 1 90 1-42- 2100 -301 Au diting and Acc ountin g Serv 12 12,250 13,160 12,345 14,000 7,820 1 4,000 Accoun & Au ditin g se rvice s 901 -42- 2100 -304 Leg Fees 9 16,3361 45 383 - 5,000 1 5, 000 Commission l egal coun - - - - -- - - g - - - - - - -- I - __175 - -- - - - - - - -r - - - - - - - - - -- -t 901 -42- 2 100 -306 Personn Te sti n -- 39 9,236 1,11 500 1 4 7� 5 00 Pre e mployment te sting , drug scre ening - - Psyc t esting, m s I - - - -- - - - - - - - -- - -- - �- - -1 -- 901-42- 2100 -307 C onsultin g - - _ - - 65,102 t 103,206 26 ,872 = M idwes t Policing Institute 901 - 42 - 2100 - 309 Lab Re 1 - 11,483 - - 2,500 160 2,5 Lab cons 901 -42 -2100 - 310 Emergenc Managem Exp (C ERT) -_ - 5,468 - - 25,195 11, 465 r - 7 449� - - I 2,768 - 9 01-42-210 0-321 10,823 10,534 11 ,780 12,1 __1 5 ,27 4 12, 000 - - - - -- - - -- - - - - -- _ Telep s ervic e _ _ � , I -� - -- - -- - - -- - +� -- -- � 1 696 - - - - - - - - - -- - - - - -- - -- - - 9 - - _ - rt- 2,019 - - - 1 725 1,799 -- - - - - - 901-42- 2100 -322 P ostag e 2,500 62 5 2,00 Post age 2,200, U 300, Pitney Bowes renta 5 00 i Po stage supplies 200 - -- - - -- -- -- - 00 , _9_ -_ _ -_- - -- - - 8,679 - 16,172 i _ 20 _,_22 . 3 _- 1448 2 0,0 �__ ___ 8,6 59 20 ,000 Training and conference tuition, meals, lodging 901 -42- 210 -331 Tra 9 8/12/2013 9:30 AM CENTENN LAKES POLICE D 2014 PROPOSED BUDGET - y -- ACCTUAL - -- 2012 APPROVED 2 013 PRO POSED 2 UAL A ACTUAL _ - - � ACTUAL 2013 T MAY 2 014 M ileag e re Lexi tr ain_ in_g + - f -- - 901-42- 2100 -351 Printin Publishing 1 - - t gad P ub s hin g L 12 1 - 200 -- - -- 200_ in Notices, auctions, personnel ads 901 -42- 2100 -361 Property /Liability I nsurance 23,988 23, _ _ _ + - -_ -- _ 2 -_ - _ - 1� -I 24,576 27,712 27,000 35, t 35,00 Pro fessional liabili roe g t property, rty, vehicles, building ! 901-42- 2100 -380 Utilit 30,593 29,560 31,048 32,055 30,000 12,700 32, 000 Centennial Utilities Connexus 901_4 21 00 -385 CJR Acc - �' 1,560 J 1,560 1,560 2,640 j 2,000 390 2,000 { - 0 --- - -- - - Sta c ompu ter access -- - - ± + - - -- -- - - -- - - -- - - - -- - - p p - -- - L - - - 8,223 - 13,105 - - 0 0 1 8,627 17,000 Internet, MDT, Radios, Pawn - -- - -- 901-42- 2100 -386 MDT /La to Acce 800 MHz Radio Fees � 9,430 6,964 15 RMS IT S Administr r - - - -- - - 6 901-42- 2100 -401 Build in /Grounds Ma i nten ance 28,711 23,658 39,719 33,897 35,000 15,3 3 Grounds maintenanc snow removal B uilding mainte nance and repairs, - Building cle aning contract i 9 01-42- 2100 -402 Office /Sof tware Mai ntenance -- - - - - move to account 403 - -- - - + - - - - -- 1 - - -- - - - 90 1-42- 2100 -40 Office Equip Maintenance 11 -- -- - - ,813 6,702 10,7 9,9 44 8,000 1- 6 ,310 10,00 C omputers and printers - -- - - - - -4- - - - - - - - -- -- Copier, network, MDT, we bsite Office equipment repairs, network support 8/12/2013 9:30 AM CENTENNIAL LAKES POLICE DEPARTMENT 2014 PROPOSED BUDGET 2010 1 2011 2012__ APPROVED 2013 PROPOSED ACTUAL ACTUAL ACTUAL ACTUAL 2013 THRU MAY 2014 County-wide records, Radios 901-42-2100-404 Vehicle Repair - & Maintenance 25,550 25,121 27,25 21,439 29,000 7,626 32,000 Vehicle repairs and parts, car wash, tires 901-42-2100-405 Equipment Repair and Maintenance 1,892 2,185 3,267 1,141 4,000 1,269 4,000 Police equipment repair, weapons radar 80O MHz radios taser maintenance & repair 901-42-2100-417 Equipment Lease/Purchase 2,081 4,610 134 Anoka C ounty records system annual fees 901-42-2100-418 E-briefing 67 672 901-42-2100-433 -- Dues - 1,079 1,457 1,367 1,140 2,100 910 1,500 MN/Anoka Chiefs 300/lACP 200, POST 500 MACA 50, RESERVE OFFICERS 250, TCALMC 300 FBI 200, MPROA 100, PLEAA 50, MCP 50 ----- POST Lic ense s 901-42-2100-435 Subscriptions and Books ------- 599 1,287 295 471 900 900 Subscriptions, legal publications 901-42-2100-495 Miscellaneous 1,298 1,981 6,629 852 2,000 593 2,500 1 I Governing Board expenses IE: plaques, flowers 4 Volunteer recognition, misc supplies 9/� 8/12/2013 9:30 AM - - CENTENNIAL LAKES POLICE DEP 2014 PROPOS BUDGET ------------ - - -- - - - -- - - - -- 2009 -- - - APP 2013 PRO i ACTUAL ACTUAL J -- ACTUAL ACTUAL -' 20 13 THRU MAY 2014 - -- - -- - -- - - - - - -- - -- - - - - - - 1, ! - - - - - - - - �- - C i nci de nt i 901 -42- 2100 -498 DARE Expens - - 1 1,223 - 1,053 � 1,000 _- - - - - -- - - -- 58,076 N e w vehic les, set -up and tri m, tear down - - - - -� 30,193 r - -- -- -- - - I - - -- t -- - - - - - ; - -- - - - - -- { 30,0 t �- -- 901-4 2100 -550 Vehicles et ri m 5_, 00 61, 57 _ — 1 sedan, 1 CSO Vehicle (downsize SUV) - - - -- - -- - -- - - - — -- } - - -- - - -- -- — - - - — - - - -- - - -- - I — f - 901-42- 2 100 - 570 Equipment 4 13,361 14062 8,117 _ - -- , 5,944 14 4 13, ; 1 5,00 0 5 desk top compute 2 la ptop computers, 1 automated exte de fibrillator, miscellaneous 901-42- 21 -580 Equipment Grant Funds - - - 19,837 - - - 901-42- 2100 -590 Transf t o Forfeitur Fund �- - - 124,775 - - - -- - - II I � CON FUNDS - - 5,000 - - -- -- - - - - t- - - -- - - - - - -- - - TOTAL EXPENDITURES_ - 2,170,295 2,548,958 2 2,153,364 � 2,203,992_ _ 997,039 I 2,298,959 9