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Home My WebLink About2013-07-10 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING July 10, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of July 10, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: Legal Counsel Kurt Glaser STAFF: City Administrator Dallas Larson City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28077-28086) and voided Check #28068, Pay Estimate amount added $333,337.38 and corrected Item 3, New Business, 7212 rather than 7200 Main Street for consideration this evening. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Set Agenda as presented with the above stated amendments. All in favor. Motion passed unanimously. IV. APPROVAL OF MINUTES 1.June 26, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes July 17, 2013 Motion by Council Member King, seconded by Council Member Fehrenbacher to approve the June 26, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed unanimously. 2.June 26, 2013 City Council Work Session Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the June 26, 2013 City Council Work Session Meeting Minutes as presented. All in favor. Motion passed unanimously. V. CONSENT AGENDA 1. City of Centerville June 27, 2013 through July 10, 2013 Claims (Check #28063- 28076) & (Check #28077-28086) w/Voided Check #28068 2. Centennial Fire District Claims through June 21, 2013 (Check #5865-5879) w/Check #5856-5864 Payroll 3. North Metro Telecommunications Commission 2014 Budget 4. Successful Performance Review Account Clerk II, Ms. Kris Sweeney 5. Amendment #1 – Connectivity Services Agreement w/Community Anchor Institution(s) for Broadband Services @ Co-location Service Site (2) 6. Encroachment Agreement – Fence, 7017 Brian Drive 7. Encroachment Agreement – Fence, 7112 Brian Drive 8. Pay Estimate #2 – Northdale Construction (2013 Street Improvement Project) ~ $333,337.38 Motion by Council Member Paar , seconded by Council Member Fehrenbacher to approve the Consent Agenda as presented. All in favor. Motion passed unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. None. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #13-0XX – Authorizing Staff to Write-Off a Loan Between Funds (Res. #09- rd 027) – Sanitary Sewer Fund from Fund 348, G.O. Bond Series 2009B (Hunters 3 Addition & Backage Road) ~ $388,296.24 Page 2 of 5 City of Centerville Council Meeting Minutes July 17, 2013 Administrator Larson stated that this item had been previously discussed at a work session and Council consensus was to approve as presented. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Res. #13-0XX Authorizing Staff to Write-Off a Loan Between Funds – (Res. #09-027) – Sanitary Sewer Fund from Fund 348, G.O. Bond Series 2009B rd (Hunters 3 Addition & Backage Road) ~ $388,296.24 as presented. All in favor. Motion passed unanimously. 2. Res. #13-0XX – Authorizing Staff to Write-Off a Loan Between Funds (Res. #07- 022, 08-024 & 10-035) Sanitary Sewer Fund from Fund 402, Park Fund ~ $1,124,936.565 Administrator Larson reported that newly enacted legislation affects how the City must justify park dedication fees, their uses and Council may desire to research the new law prior to approving this resolution. Administrator Larson felt that the item could be tabled to a later date. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to table this item to a later date. All in favor. Motion passed unanimously. 3. Eckert Request to Utilize City Owned Parcel 7212 Mill Road for Wedding Reception (Previously Requested Noise Special Event on Private Property & Approved) Mayor Wilharber had concern for safety vehicles and passage if guest were parking on both sides of Mill Road due to the narrowness of the roadway. Lengthy discussion ensued regarding potential liability on the City’s part with the neighbor’s usage, possible insurance requirements of the users and the neighbor’s willingness to secure insurance that would name the City of Centerville as an additionally insured for this event. Consensus was that Staff obtain whether the Eckert’s were willing to provide the requested insurance and table the item. Motion by Council Member Paar, seconded by Council Member King to table this item allowing time for Eckert’s response to the City’s request. All in favor. Motion passed unanimously. 4. Planning & Zoning Recommendation – Variance, 7247 Main Street ~ Placement of Shed/Garage in Front Yard Administrator Larson stated that the homeowners are requesting a variance to remove two (2) existing sheds and to replace them with one shed/accessory building in the front yard. Council Member Love stated that a public hearing was held and the Planning & Zoning Commission motioned to pass their request to Council with a recommdation for approval . Council Member Love also stated that no individuals appeared before the Commission providing input regarding this item. Page 3 of 5 City of Centerville Council Meeting Minutes July 17, 2013 Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Planning & Zoning Recommendation and grant a Variance, 7247 Main Street ~ Placement of Shed/Garage in Front Yard as submitted. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES City Administrator Larson stated that some time ago the County removed the entrance monument signs to the Lakeland Hills development due to the Main Street/CSAH14 reconstruction project. Upon the request of a resident of the development, the County is willing to reconstruction the monument signs at their expense. Lengthy discussion ensued regarding City Code and the need for a homeowner’s association that would take responsibility for maintaining the monument, lack of a homeowner’s association, City liability, and street maintenance. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to deny the County’s re-construction of the entrance monuments for the Lakeland Hills Development until such time as a homeowners association is formed and accepts responsibility for the monuments in perpetuity. Additional discussion ensued regarding previous City Code requirements, disbandment of homeowner’s associations, and a possible escrow. Council Member Fehrenbacher withdraw his motion. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to deny the County’s re-construction of the entrance monuments for the Lakeland Hills Development until such time as a homeowners association is formed and accepts responsibility for the monuments. Council Member Love opposed. Motion passed. Administrator Larson reported that Staff would be meeting with Anoka County regarding the Centerville Road/CSAH21 project later in the week. Administrator Larson reported that the City invited three commercial realtors to offer their services to the City for listing the City’s surplus property, however, only one appeared to be interested in providing their services. Administrator Larson stated that it was anticipated that a proposed listing agreement would be available for Council next meeting. Engineer Statz stated that the Northdale Construction continues to diligently work on the 2013 Street Improvement Project by directionally boring water service lines, installing curbs and anticipate paving the following week. Engineer Statz stated that no additional surprises were uncovered in the northern portion of the project (Fox, Hayfield, Houle and Peterson Trail) areas. Engineer Statz also stated that the northern portion of the project Page 4 of 5 City of Centerville Council Meeting Minutes July 17, 2013 would be totally completed this year, however, the southern portion (Center, Ivy and Sumac Courts) would only receive the first layer of asphalt with the following year receiving the final layer of asphalt. Administrator Larson reported that 29 out of 34 residents within the southern portion of the project signed up to connect to municipal water services. Council Member Fehrenbacher reported that at a recent Police Governing Board meeting a resident of the City of Lexington requested that the Board modify the formula utilized for determining the cost share for member cities of the Centennial Lakes Police Department which would affect the proposed 2014 Budget. It was felt that additional discussion was needed and sent back to the Operations Committee for further review. Mayor Wilharber stated that the Police Department’s budget would affect the City of Centerville’s budget and that all member cities needed to be on board with the proposed 2014 budget. Council Member Paar reported that the Fire Steering Committee would be meeting in several weeks and the Festival of Lakes City Celebration is right around the corner so if anyone is interested in participating in any of the events, registration needs to be completed as soon as possible. Council Member Love stated that the Planning & Zoning Commission will be holding a public hearing at their next meeting to receive public input regarding a City Code amendment allowing screening for hot tubs, jacuzzis, etc. Council Member Love reminded residents that the walking paths/trails are not to be utilized by motorized vehicles due to potential for accidents between these vehicles and walkers/bikers. Administrator Larson reported that Staff will be completing additional seeding in the future of Laurie LaMotte Park associated with the damage that was caused by the flag football event that was organized without the proper City permit and that the matter has be turned over to Legal Counsel for restitution. X. ADJOURNMENT Motion by Council Member Love, seconded by Council Member Paar to adjourn the regularly scheduled Council Meeting of July 10, 2013 at 7:18 p.m. All in favor. Motion passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk Page 5 of 5