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HomeMy WebLinkAbout2013-08-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 14, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of August 14, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser Public Works Director Paul Palzer I.CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II.PUBLIC HEARING(S) 1. None. III.APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28160-28169) and replacement pages 87-91b, for consideration this evening. Council Member King requested that two (2) items be added under New Business; Turf at Laurie LaMotte Memorial Park and Servicing of Satellites located at all parks. Motion by Council Member Love, seconded by Council Member King to approve the Set Agenda as presented with the above stated amendment. All in favor. Motion passed unanimously. IV.APPROVAL OF MINUTES 1.July 24, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes August 14, 2013 Motion by Council Member Paar, seconded by Council Member King to approve the minutes of the July 24, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed. Council Member Love Abstained 2.July 24, 2013 City Council Work Session Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Paar , seconded by Council Member King to approve the minutes of the June 24, 2013 City Council Work Session Meeting Minutes as presented. All in favor. Motion passed. Council Member Love Abstained. V.CONSENT AGENDA 1. City of Centerville July 24, 2013 through August 14, 2013 Claims (Check #28133-28159) & (Check #28160-28169) 2. Centennial Police Department Claims through August 8, 2013 (Check #9538- 9554 and Check #9555-9574) 3. Centennial Fire District Claims through July 29, 2013 (Check #5906-5931) 4. Res. #13-0XX – Domestic Violence Awareness Month ~ October 5. Mr. Ron Hogan, 6892 Centerville Road Water/Sewer Connection ~ Special Assessment Agreement ***Tabled from Previous Meeting*** a. Approve Special Assessment Agreement b. Approve Contract with Capra Utilities 6. Encroachment Agreement, 1902 Center Street ~ Fence Motion by Council Member Love, seconded by Council Member King to approve the Consent Agenda as presented. All in favor. Motion passed unanimously. VI.AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Lee Mann, Stantec ~ Comment on Performance Review Mr. Mann stated that all comments received through the performance review are greatly appreciated and taken under advisement. Mr. Mann thanked the Council for their continued support and partnership throughout the years. Mayor Wilharber stated that Council is very satisfied with the performance of Stantec and Engineer Statz. VII.OLD BUSINESS 1. Ordinance #66, Second Series Amending City Code Chapter 92, Relating to Permits for Use of Parks Mayor Wilharber requested that subsequent to Council’s decision, the Centennial Lakes Police Department be notified and signage be placed within the parks educating Page 2 of 8 City of Centerville Council Meeting Minutes August 14, 2013 individuals that utilize the facilities regarding usage requirements and potential for police action if unpermitted usage is taking place. Council Member King requested that insurance requirement language be added to Section 92.34. Lengthy discussion ensued regarding such language; deposit amounts; permit denial procedures, 400 participants or more, wet conditions, etc.; notification of the Public Works Director; and procedural issuance requirements. Motion by Council Member Paar, seconded by Council Member Love to adopt Ordinance #66, Second Series Amending City Code Chapter 92 Relating to Permits for Use of Parks as presented. All in favor. Motion passed unanimously. VIII.NEW BUSINESS 1. Consider Reestablishing Board of Review & Equalization vs. Open Book Process (Board of Review Requires Training of One or More Members of Council) Administrator Larson stated that up until last year, the City Council has served as the community’s Board of Review & Equalization; however, due to missed training, Anoka County relieved the City of those duties and served the residents of Centerville through an “Open Book Process”. Administrator Larson stated that this process is being utilized by several Cities within the County, does not allow ease of access to residents due to the County’s location and allows for the City’s inability to work with the resident regarding their concerns. Administrator Larson questioned the direction Council desired to take with regards to completion of the required training needed to reinstate the Council’s authority to serve as the Board of Review & Equalization or continue with the “Open Book Process”. Consensus of the Council was to continue to act as the Board of Review & Equalization, have several members trained due to election terms and Council Members Fehrenbacher, Love and Paar volunteered to participate. 2. Approve Two (2) Year Extension of Shoreland Use Agreement w/St. Paul Regional Water Service ~ Trailside Park Administrator Larson stated that the Bald Eagle Waterski Club utilizes Centerville Lake in this area for the Thursday evening performances from July through August. Many spectators of the event utilized Trailside Park which abuts the shoreline property. Administrator Larson stated that several years ago the City requested a proposal from the Regional Water Service to purchase the property; however, the price exceeded funding available and there was concerns of the value of the property due to its size and inability for development. Administrator Larson suggested that if Council desired he would commence negotiations during the extended use agreement. Motion by Council Member King, seconded by Council Member Paar, to approve to presented Amendment to the Shoreland Use Agreement w/St. Paul Regional Water Services (2 Years). All in favor. Motion passed unanimously. Page 3 of 8 City of Centerville Council Meeting Minutes August 14, 2013 st 3. Consider Acquiring Tax Forfeited Parcel – Outlot A Pheasant Marsh 1 Addition Administrator Larson stated that Anoka County notified the City that a narrow piece of property (411’ x 18’ x 414’ x 10’) was retained by the developer, however, the developer stopped paying taxes on the parcel and it went into tax forfeiture. Administrator Larson stated that the parcel can be acquired at minimal cost and added to the right-of-way of the roadway (Dupre Road). Administrator Larson requested Council’s direction, either to acquire the parcel and holding for public purpose or allowing it to remain tax forfeited. Motion by Council Member King, seconded by Council Member Paar, to approve st the purchase of Outlot A, Pheasant Marsh 1 Addition for public purpose at this time. All in favor. Motion passed unanimously. 4. 2013 CDBG Agreement w/Anoka County ~ Water Main/Residential Hookup ($286,729) Administrator Larson stated that the City has received grant funding through Anoka County’s Community Development Block Grant Program to provide residents within the Royal Meadows Development (North, South and West Robin Lanes and Cardinal Drive) with municipal services (water) if the owners of the properties meet certain financial criteria. Administrator Larson stated that Staff has attempted on numerous occasions to obtain 100% participation in a financial survey of property owners to no avail. Administrator Larson stated that to date of the surveys returned, 70% of the property owners have met the financial requirements for subsidy. Administrator Larson stated that Staff continues to obtain 100% survey completion. Administrator Larson stated that this grant does not require a local match, however, it was anticipated that the City would incur approximately $60,000 of the project with the grant assuming the remainder. Administrator Larson also stated that Council will need to determine placement of the watermain whether it be in the road, boulevard or rear yards. Council Member King had ongoing concerns for residents who may desire the water connection but who may not be able to afford the quarterly/monthly bill associated with the services. Engineer Statz stated that the Rice Creek Watershed District’s rules have been modified and are not as stringent as the 2009 street improvement project. Discussion ensued regarding at any time prior to construction commencing the City could determine not to complete the project and return the funding otherwise the funds would need to be expended by December 31, 2014. Motion by Council Member Love, seconded by Council Member Paar, to approve the 2013 CDBG Agreement w/Anoka County ~ Water Main/ Residential Hookup ($286,729) as presented. All in favor. Motion passed unanimously. 5. Approval of the 2014 Centennial Fire District Budget Council Member Love desired to commend Chief Streich on his commitment to finding revenue to support the Fire District’s Budget year after year. Council Member Paar Page 4 of 8 City of Centerville Council Meeting Minutes August 14, 2013 concurred and stated that the Chief has attempted new and innovative ways to not only increase revenue through EMS training, grants, etc. but going door-to-door soliciting new firefighters. Council Member Paar also stated that the Fire Steering Committee’s contributions have also been an asset. Motion by Council Member Paar, seconded by Council Member Love, to approve the 2014 Centennial Fire District Budget as presented. All in favor. Motion passed unanimously. 6. Approval of the 2014 Centennial Lakes Police Department Budget Administrator Larson reviewed the previously submitted information and stated that replacement pages were presented this evening for Council review. Administrator Larson reported that the differences in the two documents were that the first documents contained all options and the newly submitted replacement documents only contained Option 3 which is recommended by the Governing Board. Lengthy discussion ensued regarding relying on the fund balance, replacement of equipment, patrol cars, personnel costs, pay equity and union contract negotiations. Motion by Council Member Paar, seconded by Council Member Love, to approve the 2014 Centennial Lakes Police Department Budget as presented. All in favor. Motion passed unanimously. 7. Proposed Budget for Engineering Service for Centerville Road/(CSAH21) Project Administrator Larson stated that the City would be entering into a Joint Power Agreement with Anoka County for the reconstruction of Centerville Road/(CSAH21); however, the City would be responsible for such items as City design, storm sewer portion and monitoring design. Engineer Statz desired to correct an error in the presented documents by stating that there would not be a turn lane at Center Street & Hunters Trail due to the input obtained at the previous public meeting and concerns for needed encroachments/easements. Engineer Statz gave a brief overview of the project, stated that the entire design and associated financial responsibilities, City responsibility/County responsibility, are yet to be determined. Administrator Larson stated that within three months a Joint Powers Agreement for the project should be forwarded to the City detailing the project, financial responsibilities, design, etc. Mayor Wilharber reported that an additional public input meeting would be held on September 24, 2013 at St. Genevieve’s Community Parish regarding the project. Engineer Statz stated that a breakdown of fees was contained on the last page of Stantec’s proposal, total of $43,000 and any item(s) could be removed if Council determined and the fees would be adjusted accordingly. Page 5 of 8 City of Centerville Council Meeting Minutes August 14, 2013 Discussion took place regarding to what extent the City should consider future development in the area and working with the neighboring community Lino Lakes. Administrator Larson stated that the City would not expend additional funding beyond this proposal without first securing Council’s consideration. Motion by Council Member Paar, seconded by Council Member Love, to approve the submitted proposal for engineering services provided by Stantec for the Centerville Road/CSAH21 Project as presented. All in favor. Motion passed unanimously. 8. Consider Audit Proposal from Abdo, Eick & Meyers, LLP (Three (3) Year Term) Administrator Larson requested that Council table this item allowing additional time for discussion and consideration at their next meeting. Council Member King questioned whether the City may desire to request proposals for these services. Administrator Larson stated that the City is not required to solicit proposals if Council desires. Council consensus was to Table this item until their next meeting allowing for additional consideration. 9. Turf at Laurie LaMotte Memorial Park Council Member King, Parks & Recreation Committee Liaison, reported that the Committee is very disheartened by the progress with the restoration following the unauthorized use and damage. Public Works Director Palzer stated that Staff has been watering the damaged areas on a regular basis. Chaiperson Pat Branch, Parks & Recreation Committee, was present and stated that the repairs will be impacting the fall season of football and soccer. 10. Servicing of Park Satellites Council Member King stated that recently residents have been reporting no one is servicing them and several have substandard equipment. Public Works Director Palzer stated that the service provider should be servicing them on a weekly basis and that this is the first complaint he has received all season. Public Works Director Palzer stated that he would be in contact with the service provider ensuring that these facilities would be taken care of on a regular basis in the future and report back to Council. IX.ANNOUNCEMENTS/UPDATES Administrator Larson reported that the University of Michigan desired to apply various sealants to the joints that were failing in the colored concrete in the downtown area in order to study their effectiveness. Administrator Larson reported that this area was recently involved a Department of Transportation Study which the University of Michigan was involved. Page 6 of 8 City of Centerville Council Meeting Minutes August 14, 2013 Administrator Larson reported that it was anticipated that the sand volleyball court at Laurie LaMotte Memorial Park would be completed at the end of the month and that the Parks & Recreation Committee desired to challenge the Council and Planning & Zoning Commission to a tournament. Attorney Glaser reported on the following items: a. Nuisance Property Abatement – 7121 Centerville Road Attorney Glaser stated that a warrant to inspect the property had been received from the Courts and the property again has gotten worse. Attorney Glaser was hopeful that with pictures obtained from the inspection, the residents and their attorney would be willing to address the repeated issue. b. Laurie LaMotte Memorial Park – Field Damage/Restitution Attorney Glaser reported that he had been in contact with the individuals that had utilized the field without a permit damaging the turf and that they desired to appear before Council with a formal apology. The two (2) individuals that organized the event were unable to attend the meeting but desired to make restitution by holding additional events prior to the end of the year allowing for the repayment. Several expressed that the entire restitution amount should be received prior to future consideration of usage. Council Member Paar reported in the most recent Fire Steering meeting included discussion of the budget, relief association funding, recruiting efforts, training programs, etc. Council Member Paar also desired to thank all of those involved in volunteering, planning, participating, etc. with the annual Fete des Lacs City Celebration. Council Member Love thanked Council Member Paar for his commitment to the parade’s organization and leadership. Council Member Love reported that the Planning and Zoning Commission would be holding a public hearing discussing a code amendment which would allow for privacy fencing at their upcoming meeting. The Mayor convened to City Council Closed Executive Session at 8:05 p.m. X.CLOSED EXECUTIVE SESSION – Appraisals & Real Estate Listing Consideration The City Council of Centerville, Minnesota met in a closed session at 8:05 p.m. Present were Mayor Tom Wilharber, Council Members Jeff Paar, Steve King, and D Love. Also present were Engineer Mark Statz, City Attorney Kurt Glaser, and Administrator Dallas Page 7 of 8 City of Centerville Council Meeting Minutes August 14, 2013 Larson. The purpose of the closed meeting was to discuss the possibility of offering certain real estate for sale. 1. Review Appraisals & Consider Real Estate Listings — City Owned Property (Possible Listing Agreement w /Gaugan Companies — Lou Suski City Attorney Glaser reviewed authority to close the meeting for the purpose of considering the price and terms for sale of real estate. Realtor Lou Suski of Gaughan Company was present to review his proposal to list six city parcels for sale. He discussed his suggested offering prices for each property and answered questions from the council. After council questions were answered, Mr. Suski was excused from the meeting. City Attorney Glaser reported that he had received appraisals on each of the properties and that the documents are not public, but have attorney - client protection. He indicated that the appraisals would support the suggested asking prices for each property. XI. RECONVENE TO REGULAR COUNCIL MEETING The meeting was reopened to the public at 9:00 p.m. Attorney Glaser stated that the only item discussed during the closed session was the matter of offering certain real estate for sale. Mr. Suski was asked to increase the offering price by $5000 on the property at 1747 Main Street and noted that one party has inquired about the property and asked that they be listed as a potential buyer that would be excluded from a fee. Mr. Suski accepted the modifications. Motion by Council member Love, seconded by Council Member Paar to authorize a real estate listing agreement with Gaughan Companies with the conditions noted for 1747 Main Street. All in favor. Motion carried unanimously. XH. ADJOURNMENT Motion by Council Member Love, seconded by Council Member Paar to adjourn the regularly schedule City Council meeting of August 14, 2013 at 9:05 p.m. All in favor. Motion passed unanimously. Transcribed by City Staff Member Teresa Bender, City Clerk and Dallas Larson, City Admnistrator F .4 1 c"' -— P C � . Page 8 of 8