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Home My WebLink About2013-10-02 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday, October 2, 2013 — 6:30 p.m. L CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of September 4, 2013 V. COMMITTEE BUSINESS 1. Request Council to allocate the $500 Lions Donation & Proceeds from 2013 Festival of the Lakes Runs to a Reserve Account for the Purchase of Park Benches & Park Amenities 2. Park Benches Update (P. Branch) 3. Basketball Court(s) — LaMotte Park 4. Volleyball Game Challenge Update (B. Peterson) 5. Movie in the Park Update & Possible Additional Movie in the Bay (Fire Department) (B. Peterson 6. 2014 Ice Skating Parties @ Laurie LaMotte Memorial Park — Dates, Hayride, Popcorn, Hot Chocolate, Etc.? 7. Thank You Letter to Ex- Committee Member Mark Haiden for 5 years of Service (P. Branch) 8. Drinking Fountains In Parks 9. Special Event Permit Application — Centerville Lions Use of Laurie LaMotte Memorial Park Warming House and Grounds for their Annual Haunted House Fund Raiser & Hayrides — October 25 & 26, 2013 10. Special Event Permit Application — Centerville Lions Use of Laurie LaMotte Memorial Park Hockey Rink and Grounds for their Oktoberfest Fund Raiser — October 19, 2013 11. Park Facility Permit Application — Laurie LaMotte Memorial Park Outfield #3 — Cub Scout Introduction to Soccer — October 7, 2013, 6:30 p.m. — 8:00 p.m. 12. Park Facility Permit Application — Cub Scouts — Use of Laurie LaMotte Memorial Park Grounds for their Annual Rocket Launch — October 12, 2013 with a Rain Date of October 19, 2013 VI. UPDATES 1. Council Updates — Council Member Steve King On -Going Items 1. None VII. ACTION ITEM(S) REVIEW VIII. ADJOURNMENT Parks & Recreation Committee Meeting — October 2, 2013, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting — October 1, 2013, 6:30 p.m. Council Chambers City Council Meeting — October 9, 2013, 6:30 p.m. Council Chambers City Council Meeting — October 23, 2013, 6:30 p.m. Council Chambers *PARK USAGE* Mr. Bob Voss, Hidden Spring Park — September 28, 2013 from 11:00 a.m. — 3:00 p.m. Bootcamp, Laurie LaMotte Park — July 24 — September 30, 2013 from 5:30 a.m — 6:30 a.m. Teresa Bender From: Pat Branch Sent: Monday, September 16, 2013 8:58 PM To: John Grahek; Teresa Bender Subject: Fwd: October Meeting I knew that I would forget something. We need to add 7. Water in the Park. WE have been asked to consider adding water fountains to all of the parks. We might start with drinking fountains in parks with athletic fields. Begin forwarded message: From: Pat Branch < PBranch(a_CENTERVILLEMN.com > Subject: October Meeting Date: September 16, 2013 8:04:06 PM CDT To: Teresa Bender < Chnc763(a - )-com cast. net Cc: John Grahek < JGrahek(o)CENTERVILLEMN.com > Teresa and Jon, Some of the items we need to be sure to cover in the October meeting 1) We need to have a motion to request the City Council put the $500 Lions donation and the proceeds from the Festival of the Lakes run in a reserve account for Park Benches and amenities. i added that word "amenities" to give us some flexibility on how to use the money. But we have never asked the Council to put the money in a reserve account. We need to do that. 2) Update on park benches. I will not be at the meeting, but will send in a report as to where we are. 3) Basketball in LaMotte Park. We need to keep this item moving forward. I am afraid it will die if we don't keep pushing to find a workable solution. 4) follow up on Movies in the Park. The movie rental agency has given us an opportunity for a second movie. Brian has the details. Brian has also sent a request to the CFD to show a movie in their building. We are waiting for a reply. 5) 2014 Ice Skating Parties in Laurie LaMotte Memorial Park. it is time to set the calendar. The winter parties are our next under taking. 6) We need to set an action item to do a thank you letter for Mark Haiden. five years should at least warrant a thank -you. I will draft it and I am sure the Mayor will sign it. 7) Drinking fountains in the parks. Nick Twohy is eager to join the committee, but is not available for the October meeting. He will join us in November. i PARKS AND RECREATION COMMITTEE Wednesday, September 4, 2013 — 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on Wednesday, September 4, 2012 at City Hall location. Present: Chairperson Patrick Branch Vice - Chairperson Jon Grahek Committee Member Kevin Amundsen D Committee Member Brian Peterson 0 Committee Member Suzanne Seeley Committee Member Kevin Waeghe Q Also Present: Council Member, Steve King Public Works Director, Paul Palzer Absent: Committee Member Chris Bettinger I. CALL TO ORDER Chairperson Branch called the September 4, 2013 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. at the City Hall location. Roll Call — see above II. SET AGENDA Motion was made by Committee Member Seeley, seconded by Committee Member Waeghe to set the agenda as presented with the following additions: to Committee Business add #6. "Criteria for Park Permits and #7. "Approval of dates /times for 2014 Festival of Lakes" : To Updates add #3. "Peltier Lake Update" and #4 "Movie in the Park ". All in favor. Motion carried unanimously. III. APPEARANCES —NONE IV. CONSIDERATION OF MINUTES A request was made to amend the meeting minutes as follows: Under Consideration of Minutes: Under Updates: #2. 6th line add "Hidden Spring Park" between In and Centerville. Motion was made by Committee Member Amundsen, seconded by Committee Member Waeghe to approve the minutes of the August 7, 2013 meeting as amended. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS 1 1. Use of Hidden Spring Park Motion was made by Committee Member Branch, seconded by Committee Member Grahek to recommend to the City Council to approve the permit application from Mr. Bob Voss for a wedding on September 28, 2013 from 11:00 a.m. to 3:00 p.m. All in favor. Motion carried unanimously. 2. Alternative 5K Course After review of the proposed alternative course and discussion, it was the consensus of the Committee to leave the course the same for 2014 with registration in Hidden Springs Park. 3. Basketball Court After discussion about utilizing the hockey rink for a basketball court in the summer, it was mentioned that a resident has a portable basketball pole and net to donate to the parks. After further discussion regarding setbacks, anchoring the portable unit for summer use or possibly having a custom pole and net made, this item was postposed to a later date 4. Status of Volleyball Court The court has been completed but needs some additional sand, which has been delivered and will be added to the court this week. The "Grand Opening" of the new Volleyball Court will commence with a challenge game between the Park and Recreation Committee, City Council and City Staff on Saturday, July 14 at 6:00 p.m. This challenge game will take place just prior to the Movie in the Park scheduled for 7:30 p.m. 5. Park Benches The Committee discussed the addition of park benches with one needed by the tennis court at Eagle Park, two needed at Trailside Park and one needed by the playground at Laurie LaMotte Park; also discussed materials, wood or composite, that would be best suited for park use. Cost for composite would be up to $500 each, with $200 each for installation. The committee also discussed making a possible commitment for 2013, with payment in 2014 as well as to check with Anoka County if the option to piggy back on their bench contract to obtain benches at a lower cost might be possible. 6. Criteria for Park Permits The Centennial Football League has submitted a request to use all the playing fields at Laurie LaMotte Park from August through October, 2014. A suggestion was made to designate fields 1, 2 & 11 for soccer and lay -out two football fields in the baseball outfield for the football league. Consensus of the Committee was to table this item until February, 2014. 7. 2014 Festival of Lakes 2 The dates and times for the 2014 Festival of Lakes will be Friday, July 25 through Sunday, July 27, with the parade and running events scheduled for Saturday, July 26. The runs will begin at 8:00 a.m., with the kids run beginning at 9:30 a.m. The awards ceremony will begin at 9:10 a.m. The registration will be held at Hidden Springs Park. VI. UPDATES 1. Council Updates — Council Member Steve King Port-a -Pot Update — Council Member King and Committee Member Branch both inspected the port-a- potties and reported they were stocked with toilet paper, hand sanitizer and are on a more frequent servicing schedule. Grass on Ball Fields at Laurie LaMotte Park — grass is looking better, but some areas show no roots; will not be able to water them due to the water level in the pond. The Committee recommended keeping the fields closed for the time being. Irrigation System — discussion was had regarding upgrading the existing system, use of cisterns /rain barrels and costs. 2. Mr. Nick Twohy has requested to become a member of the P & R Committee This request will be before the City Council on September 11, 2013. 3. Peltier Lake Update Information given by Mr. Wayne LeBlanc was reviewed and it was determined by the Committee that it should be updated and that additional educational materials could be obtained from the Rice Creek Watershed offices for possibly inclusion in the April water bill. Committee Member Seeley will check with Rice Creek and this item will be tabled until 2014. 4. Movie in the Park Committee Member Peterson gave the Committee an update on the event scheduled at Laurie LaMotte Park for September 14 at 7:30pm, with a rain date of September 21. The movie, "Despicable Me" has been obtained for the viewing. It was determined that a high resolution (3,000 lumens) projector should be rented for $150 as this is a budgeted item. The Committee discussed serving water /cold fruit drinks and /or hot chocolate (depending on the weather) along with popcorn with the possibility of ice cream as well. Committee Member Bettinger has a second popcorn machine available for use. Volunteers need to arrive at 4:30 to 5:00 for set up. This event should be displayed on the City Hall sign, as soon as possible, and also the website; also the schools will be contacted for them to participate in promoting this activity. 3 On -going Items: NONE VII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of September 4, 2013 meeting will be included with the minutes to be approved. Items that have been completed as of September 4, 2013 will be removed: • These include item numbers NONE Items that are to be deleted as of September 4, 2013 will be removed: • These include item numbers: 12 -007, 12 -046a, 13 -013, 13 -020 All remaining current open/in process & tabled items — change date from 9 -4 -13 to 10 -2 -13 * These include item numbers: 12 -006, 12 -13a, 12 -13b, 12 -067d, 13 -022, 13 -026, 13 -027, 13- 028, 13 -029 Correction s /Revisions Change 12 -013b — add "Movie Flyer" Change 13 -013 — change from 9 -4 -13 to "extend to 2015" & "Extended to 2015" to "Open" Change 13 -026 — change from "Info is provided at ......." TO "Ongoing" Items to be added are: 13 -030 — Add "Movie In Park" info to outside City Hall Sign, ASAP, STAFF 13 -031 — Info to "Flash" Centerville Schools, ASAP, P. Branch 13 -032 — Educational materials from Rice Creek Watershed, Spring, 2014, S. Seeley (re: phosphorus in lakes /April water bill) NOTE: Any of these added items that have a Due Date of 10 -2 -13 are Open and the Assigned Person for them is STAFF, unless otherwise stated. Items that are priority items and need to be done ASAP are item numbers: 13 -030 & 13 -031 VIII. ADJOURNMENT Motion was made by Committee Member Grahek, seconded by Committee Member Seeley to adjourn the meeting. Meeting was adjourned at 7:57p.m. All in favor. Motion carried unanimously. Submitted by: Linda Neudecker, Secretary 4 ACTION ITEMS PARKS RECREATION Assigned Completed # Item Person /Status Date Closed Trailside Park Benches - Bald Eagle Ski 12 -006 Club P. Branch 10/2/2013 Open Kiosk - Cornerstone Park - Create Inserts for 12 -013a Kiosk K. Amundsen 10/2/2013 On -Going Kiosk @ Cornerstone Park - Remove All Outdated Materials & Replace Seasonal 12 -013b Programs /Events Staff 10/2/2013 On -Going Little League - Status of Scoreboard Moving & dragging of fields (Update Given @ April 12 -067d Meeting) Committee 10/2/2013 Open Continued Usage of Board of Water Commissioners Property Abutting Trailside 13 -013 Park Dallas 10/2/2013 Open Investigate Possibility of Hockey Rink as Pat B. & Paul 13 -022 Basketball Court in Summer P. 10/2/2013 Open Staff Place Park Reservations /activities on 13 -026 Calendar in Council Chambers Staff 10/2/2013 On -Going 13 -027 Plan to Upgrade Trailside Park P & R 10/2/2013 Open 13 -028 Plan to Address Signage for Indian Mound P & R 10/2/2013 Open 13 -029 Plan for Parks Irrigation P & R 10/2/2013 Open 09/12 & 09/16/2013 & 13 -030 Movie in the Park Staff Completed Twittered 13 -031 Info to "FLASH" Centerville School Pat B. ASAP Open Educational Materials from RCWD - Phosphorus in Lakes (Spring, 2014) — Utility 13 -032 Billing S. Seeley 10/2/2013 Open Following September 4, 2013 Meeting Page 1 Memo... TO: Chairperson Branch & Committee Members FROM: Staff SUBJECT: Centerville Lions Request for Use of Warming House and Grounds at Laurie LaMotte Memorial Park - Annual Haunted House & Hayrides Centerville Lions Request for Use of Ice Rink and Grounds at Laurie LaMotte Memorial Park — Oktoberfest DATE: September 27, 2013 The Centerville Lions Club has submitted the appropriate documents for securing a Special Event Permit for their annual fundraising event, Haunted House and hayrides. Their proposed dates are October 25 & 26, 2013 from 7:00 p.m. — 10:00 p.m. both evenings. They are requesting additional usage of the warming house facility for set up and dismantling from October 19 -27, 2013. The Centerville Lions Club has also submitted the appropriate documents for securing a Special Event Permit for a fundraising event, Oktoberfest — beer and brats. Their proposed date is October 19, 2013 from 5:00 p.m. - 9:00 p.m. They are requesting additional usage of the Ice Rink and Grounds for set up and dismantling from October 18 -20, 2013. Both requests have been giving approval by Council, the Public Works Director and the Fire Department and were approved subject to the Centennial Police Department and your approval. PARK FACILITY PERMIT APPLICATION 1. Name /Address/Phone Number of Individual or Organization responsible for making this application: Joe George 1926 - 72nd Street Name Address Centerville, MN 55038 Telephone Number City, State & Zip 2. Please describe your event/activity and identify the specific facility /field within the park you wish to use along with what you are asking from the City: Laurie LaMotte Park Ballfield 3 unless being used by Centennial Football then Soccer Fields 1 & 2 3. What is the number of people that are involved in your event/activity? 4. What City facilities do you wish to use Acorn Creek Park Eagle Park Laurie LaMotte Memorial Park X Hidden Spring Park (Lighting & Warming House) Trailside Park An adult may be requested to take responsibility to lock & unlock restrooms Cornerstone Park Royal Meadows Park Tracie McBride Memorial Park City Hall 5. Please list the date or dates and times you propose to use the facilities: October 7, 2013 6:30 - 8:00 6. Is anyone charged a fee to watch or participate in your event? No 7. Have you used these facilities before? Yes If so, when? Cub Scout Rocket Launch 8. Are you requesting additional permits or City services? Yes X No (i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe Depending upon the nature of your event, or if you are requesting City services, you may be required complete a different application and/or make a deposit to cover city costs. 9 -24 -2013 Z d Perso i ' g Date Signafure Office Use Only Permit approved by: Date: k4jm Deposit required: $ iG a. ° Receipt # Form number: 2013.01 PU BE ADVISED THAT YOU ARE REQUIRED TO LEAVE THE PARK AS CLEAN AS YOU FOUND IT PLEASE' YOU ARE NOT AUTHORIZED TO STORE ATHLETIC OR OTHER EQUIPMENT IN THE PARK OR FACILITIES. r Hidden Spring Park 1 - Picnic Shelter r s ,gyp .b't 1601 LaMotte Drive 1875 Fox Run Tracie McBride Park r,,� r ,r!� 1 - Open Field Y 6955 Eagle Trail Eagle Park I -Tennis Court" Laurie LaMotte Memorial Park 1-2 - Football Practice Fields 3 -5 - Baseball Fields 8 6 - Picnic Shelter 7 -- Pleasure Ice Rink 8 - Hockey Rink 9 - Warming House 10 - Wheels /Skate Park 1874 Revoir Strect I l - Soccer Field 6970 LaMottc Drive Form number: PARK FACILITY PERMIT APPLICATION 1. Natne Address Plloiie Nnnit)er of Iiid' - 'dual or Orgatlizahotl responsible for makilig flu; application: t. Name Ad res s p / Telephone Number Citt ;State &C Zip j6 01q �. Please des cube your event activity and identiffi the specific facility field n the park. you wish to 11. alo with what N are a kiii fioiu the Cit � I�L if i E �. E� / S � , [ :, �itc 1 ?J ?Ed)n r, //, / _ Fa�fbc� 3. What is the number of people that ae itli hi volif eve 11t activity" 4 What City facilities do votl wish to ime Acorn Creek Park Eagle Part: Laurie LaMotte Memorial Park Hidden Spring Pak (Lighfulg << Warming House) Trailside Park An adult may be requested to take responsibility to lock & unlock restrooms Cornerstone Park RoNA Meadows Park Tracie McBride Memorial Pak City Hall �. Please list t11e date or date: and tulles t propos to use the facilities 6 Ls anyone charged a fee to watch or participate rn yotu evelit' ��J l � 3 �{ di► IC.- /.Z Hai e you used these facilities before" .Nj If 8o, whetl' S Are you requesting additional pe or CAN "e yes No (i e.. Roau1 C7osurefs), Teml)oraiT Liquor Licensety Fireworks P0711it or• Bui71ing Porwit. T'Se of Ii his, bathrooms oJ'l)( ru Imaies. Park Bili/fr'm S1 Please describe Depending! upon the nature of yolu event, or if you are requesting CrN s ervices , N'oil 111,1y be reglured complete a different application and or make a deposit to corer cite cost: Printed Nru11e of Person Signing Date Tignatlre wrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrwrrrrrrwwrrrrrwrrr office t?se c Permit approved by Date' Deposit required. $ Receipt = Form number. 2013.01 PU Teresa Bender From: Pat Branch Sent: Friday, September 06, 2013 5:10 PM To: Teresa Bender Subject: Fwd: Community Ice Time From the Schwann Center website, i got the name of PEte Carlson and being in charge rink operations and programs. I tried calling him to no avail. So I sent him the following e-mail note. Hopefully he will answer either my voice or e mail notes Begin forwarded message: From: Pat Branch < pbranch centervillemn.com Subject: Community Ice Time Date: September 6, 2013 3:49:37 PM CDT To: Pat Branch < PBranch a(�.CENTERVILLEMN.com Email from Patrick Branch, pbranch@centervillemn.com ----------------------------------------------------- You sent the following message to Pete Carlson: Mr Carlson, In accordance with an agreement signed several years ago, the city of Centerville is entitled to one free hour of ice time each year. That hour general falls in September. i called this afternoon and am sending this note to arrange for that hour of ice time. Our preferred time is mid to late afternoon Saturday Sept 21. We are flexible in both the time and date. In past years we have had a very low turn out. This year however we are working with Centerville Elementary School. Thanks for your help Patrick Branch Centerville, Parks and Recreation Committee, Chair ----------------------------------------------------- This email has been sent from the following web page: htip://www.nscsports.org/page/show/475102 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http: / /www.symanteccloud.com 1 DA: September 4, 2013 TO: City and County Officials within the Seven - County Metropolitan Area FR: Susan Haigh, Chair, Metropolitan Council RE: Metropolitan Parks and Open Space Commission ( MPOSC) Vacancies The Metropolitan Council is seeking applicants for all positions on the Metropolitan Parks and Open Space Commission ( MPOSC), which helps the Council develop long -range plans for regional parks, park reserves and trails. Per state statute, the Minnesota Legislature passed, and the Governor signed, a redistricting bill modifying the Council's district boundaries. As a result, applications will be accepted as part of the open appointment process for the chair and all eight seats on the commission. MN Statutes 473.123, subd. 4.a "The Metropolitan Council shall appoint a chair and eight commissioner members from newly drawn districts. The terms of members and chairs are as follows: members representing commission districts A, B, C, and D, and the chair of the commission, for terms ending the first Monday in January of the year ending in the numbers 7; members representing commission districts E, F, G, and H, for terms ending the first Monday in January of the year ending in the numeral 'S." Thereafter, the term of each member and the chair is four years, with terms ending the first Monday in January, except that all terms expire on the effective date of the next apportionment." The Metropolitan Council invites your participation in this appointment process by encouraging citizens who have an interest in the work of the MPOSC to become applicants as well as by providing us with any recommendations you may have. Statutory qualifications for membership include: applicant must be a resident of the commission district for which they are seeking appointment, and shall not during their term hold the office of Metropolitan Council member, be a member of any metropolitan agency, or hold any judicial office. MPOSC appointments are governed under the Minnesota Open Appointments process administered by the Secretary of State. http:/ /www.sos.state.mn.us/index.ospx ?page =308 Interested individuals should contact the Secretary of State's office at 651 - 297 -5845 for an application or visit their website at http:/ /www.sos.state.mn.uslindex.aspx ?page =5 Completed applications are to be submitted to the Secretary of State's Office by September 24, 2013. The Secretary of State will forward all applications to the Metropolitan Council. Applicants will then be invited to appear for an interview at three public meetings conducted by a Metropolitan Council appointments committee. Following the public meeting, the appointments committee will review the information received and make recommendations to Metropolitan Council. Additional information about the Parks Commission can be found on the Metropolitan Council's website at http://metrocouncil.org/ Council - Meetings/ Committees /Metropolitan- Parks - and -Open- Space- Commission aspx If you have any questions about this appointment process, please contact Pat Curtiss, Metropolitan Council appointments coordinator, at pat.curtiss @metc.state.mn.us or 651.602.1630. 0 Robert Street Norlh I St. Paul. MN 55101-1805 Phone 0 0 METROPOLITAN C 0 U N C I L