HomeMy WebLinkAbout2013-10-09 Set Agenda w/Handouts CITY OF CENTERVILLE COUNCIL MEETING AGENDA
terviffe Wednesday, October 9, 2013
6:30 p.m. or shortly thereafter RED = Set Agenda
OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items
requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You
will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of
profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to
complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PUBLIC HEARINGS
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES
1. September 25, 2013 City Council Meeting Minutes (Pages 1 -5)
V. CONSENT AGENDA
1. City of Centerville September 26, 2013 through October 9, 2013 Claims (Check #28253-
28275) w/Voided Check #28252 (Page 6) & (Check #28276 - 28290) (Page 6a -6b)
2. Centennial Police Department Claims through September 25, 2013 (Check #9614 -9625)
w/Voided Check #9578 (Page 7)
3. Centennial Fire District Claims through October 4, 2013 (Check #6037 -6048) w/Voided
Check #5973 (Page 8 -9)
4. Encroachment Agreement, 1977 — 72 Street — Fence (Page 10)
5. Special Event Permit Application — On Private Property — Household Hazardous Waste
Collection at St. Genevieve's Community Parish Center Parking Lot, October 12 from 9:00
a.m. —1:00 p.m. (Page 11)
VI. AWARDS /PRESENTATIONS /APPEARANCES
1. Mr. Curt Kobilaresik, Anoka County Highway Department — Centerville Road /CSAH21
VII. OLD BUSINESS
1. Lakeland Hills Monument Sign (Update) (Pages Ma-11d)
2. Stantee Engineering Feasibility Report — Royal Meadows Street & Utility Improvement
Project
a) Adopt Res. #13 -OXX — Accepting Report & Scheduling a Public Hearing on
Improvement (Page 12)
3. Ord. #XX, Second Series — Fee Schedule 2014 (Pages 13 -28) * *REPLACEMENT Page 13 **
VIII. NEW BUSINESS
1. Res. #13 -OXX — Authorizing City Participation hi Resolving Private Storm Drainage Problem:
(Page 29)
2. Authorize Part -Time Finance Director Position & Employment of Ms. Ellen Paulseth (Pages
30 -34)
IX. ANNOUNCEMENTS /UPDATES
1. Administrator Larson
CLOSED EXECUTIVE SESSION (Attorney Client Discussion of Pending Litigation)
X. ADJOURNMENT
*REMINDERS **
Centerville Road /CSAH 21 Open House — October 24, 2013, 4 -6 p.m.
Parks & Recreation Committee Meeting — November 6, 2013, 6:30 p.m. Council Chambers
Planning & Zoning Commission Meeting — November 5, 2013, 6:30 p.m. Council Chambers — P.H. Interim Use Permit, R &
R Black Dirt
City Council Meeting — October 23, 2013, 6:30 p.m. Council Chambers
City Council Meeting — November 13, 2013, 6:30 p.m. Council Chambers
Consideration of Cancellation of November 27, 2013 Meeting (Thanksgiving)
Consideration of Cancellation of December 25, 2013 Meeting (Christmas)
*PARK USAGE*
Cub Scout Pack 232 Rocket Launch - Laurie LaMotte Memorial Park, October 12, 2013, 9:00 a.m. —12:00 (noon) or rain
alternative October 19, 2013 same time
Centennial Soccer Club — Acorn Creek Park, August 1— October 30, 2013, 5:00 p.m. to Sunset (Field 1)
Centerville Lions Annual Haunted House Fundraiser — Laurie LaMotte Memorial Park, October 25 & 26, 2013, 7:00 p.m. —
10:00 p.m. ($7 /person - $2 discount w /non - perishable food donation)
Centerville Lions Oktoberfest Fundraiser— Laurie LaMotte Memorial Park, October 18, 2013, 5:00 p.m. —9:00 p.m.
CITY OF CENTERVILLE 10/09/13 1:34 PM
Check Detail - October 9, 2013 - update Page 1
Check
Date Check # Vender Name Comments Amount
10/10/2013 000493E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 21
Check Nbr 000493 MINNESOTA DEPT OF REVENUE $912.55
10/10/2013 000494E IRS /EFTPS FED W/H - PAY PERIOD 21 $2,147.08
10/10/2013 000494E IRS /EFTPS FICA W/H - PAY PERIOD 21 $2
Check Nbr 000494 IRS /EFTPS $5,129.60
10/10/2013 000495E PERA PERA W/H - PAY PERIOD 21
Check Nbr 000495 PERA $2,423.00
10/10/2013 000496E WELLS FARGO H.S.A. W/H - PAY PERIOD 21
Check Nbr 000496 WELLS FARGO $1,329.17
10/9/2013 000497E REV - TRAK - MERIDIAN BANK CONVENIENCE FEES
Check Nbr 000497 REV - TRAK - MERIDIAN BANK $66.38
10/9/2013 028276 ALLIED GENERATORS SALES & INSTALLATION OF 400AMP EATON TRANSFER
Check Nbr 028276 ALLIED GENERATORS $9,321.00
10/9/2013 028277 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 9 -25 -13 $16.16
10/9/2013 028277 CENTERPOINT ENERGY 1737 MAIN ST - SERV THRU 9 -25 -13 $11.96
10/9/2013 028277 CENTERPOINT ENERGY 2085 W CEDAR ST - SERV THRU 9 -25 -13 $78.10
10/9/2013 028277 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 9 -25 -13 $14.82
10/9/2013 028277 CENTERPOINT ENERGY 7087 20TH AVE S - SERV THRU 9 -25 -13 $12.85
10/9/2013 028277 CENTERPOINT ENERGY 1880 MAIN ST -SERV THRU 9 -25 -13 $30.7 8
Check Nbr 028277 CENTERPOINT ENERGY $164.67
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA OPERATING SUPPLIES $237.61
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA SOFTWARE FOR SCADA SYSTEM $72,50
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA POSTAGE AND PRE STAMP ENVELOPES $648.05
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA FUEL $507.15
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA USA BLUE BOOK - SUPPLIES $432.25
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA FUEL $943.02
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA SUPPLIES - WINNICK SUPPLY $37.93
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA 2 BATTERIES $278.50
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA SOFTWARE FOR SCADA SYSTEM $72.50
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA MEMBERSHIP DUES - AMERICAN WATER $74.00
10/9/2013 028278 CITY OF CENTERVILLE - MASTERCA CREDIT ON BATTERY -$21.43
heck Nbr 028278 CITY OF CENTERVILLE - MASTERCA $3,282.08
10/9/2013 028279 CONNEXUS ENERGY 6800 -20TH RADIO FOR SCADA - SERV THRU 9 -19 -13 $6.38
10/9/2013 028279 CONNEXUS ENERGY 6900 20TH AVE - LIFT STAT - SERV THRU 9 -17 -13 $61.94
10/9/2013 028279 CONNEXUS ENERGY STREET LIGHT - 395653 - 219699 - SERV THRU 9 -27 -13 $114.07
10/9/2013 028279 CONNEXUS ENERGY 2085 CEDAR ST - SERV THRU $526.48
10/9/2013 028279 CONNEXUS ENERGY STREET LIGHTS - 695653 - 219678 - SERV THRU 9 -27 -13 $117.10
10/9/2013 028279 CONNEXUS ENERGY 7100 20TH - TRAFSG - SERV THRU 9 -23 -13 $43.85
10/9/2013 028279 CONNEXUS ENERGY 7087 - 20TH AVE - SERV THRU 9 -17 -13 $77.94
10/9/2013 028279 CONNEXUS ENERGY 6800 -20TH RADIO FOR SCADA - SERV THRU 9 -19 -13 $6.39
heck Nbr 028279 CONNEXUS ENERGY $954.15
10/9/2013 028280 DIAS & DIAS ELECTRONICS MAGNA -TRAK 102 REPAIR
heck Nbr 028280 DIAS & DIAS ELECTRONICS $186.51
10/9/2013 028281 HANZAL CONSTRUCTION REFUND ON PERMIT #13 -063 - PLUMBING FEES INCLUDING IN
:heck Nbr 028281 HANZAL CONSTRUCTION $18.38
10/9/2013 028282 HYDRO -VAC INC. HYDRO -VAC EXCAVATION - 4 LIFT STATIONS
,heck Nbr 028282 HYDRO -VAC INC. $1,347.50
10/9/2013 028283 IRRIGATION BY DESIGN, INC. REPAIR TO SPRINKLER SYSTEM $239.24
10/9/2013 028283 IRRIGATION BY DESIGN, INC. REPAIR TO SPRINKLER SYSTEM $705.52
;heck Nbr 028283 IRRIGATION BY DESIGN, INC. $944.76
10/9/2013 028284 ISS SYSTEM MONITORING
;heck Nbr 028284 ISS $111.04
10/9/2013 028285 LANG BUILDERS 1658 DUPRE RD - 13 -039 PARTIAL ESCROW RELEASE
:heck Nbr 028285 LANG BUILDERS $4,000.00
CITY OF CENTERVILLE 10/09/13 1:34 PM
Page 2
Check Detail — October 10, 2013 - update
Check
Date Check # Vender Name Comments Amo.
10/9/2013 028286 MN DEPT OF LABOR & INDUSTRY PLUMBING SURCHARGE - 3RD QTR 2013 $65.74
10/9/2013 028286 MN DEPT OF LABOR & INDUSTRY ELECTRICAL SURCHARGES - 3RD QTR 2013 $103.74
10/9/2013 028286 MN DEPT OF LABOR & INDUSTRY MECHANICAL SURCHARGES - 3RD QTR 2013 $53.74
10/9/2013 028286 MN DEPT OF LABOR & INDUSTRY BUILDING SURCHARGES - 3RD QTR 2013 $857.68
Check Nbr 028286 MN DEPT OF LABOR & INDUSTRY $1 , 080. 90
10/9/2013 028287 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 21
Check Nbr 028287 NATIONWIDE RETIREMENT SOLUTION $398
10/9/2013 028288 PETERSON, BRIAN REIMBURSE - MOVIES IN THE PARK
Check Nbr 028288 PETERSON, BRIAN $572.84
10/9/2013 028289 SAVAGE CONTROLS FINAL PAYMENT 20% OF CONTRACT TOTAL OF 6897.70 $689.77
10/9/2013 028289 SAVAGE CONTROLS FINAL PAYMENT 20% OF CONTRACT TOTAL OF 6897.70 689.77
Check Nbr 028289 SAVAGE CONTROLS $1,379.54
10/9/2013 028290 SHARPER HOMES 1673 HUNTERS RIDGE LN - 13 -031 - PARTIAL RELEASE $3,500.00
10/9/2013 028290 SHARPER HOMES 1662 HUNTERS RIDGE LN - 13 -007 - PARTIAL RELEASE OF $3,500.00
Check Nbr 028290 SHARPER HOMES $7,000.00
Total Checks $40,623.00
7�
Cite of Centerville
Council Meeting Minutes
July 17, 2013
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
approve the Planning & Zoning Recommendation and grant a Variance, 7247 Main
Street — Placement of Shed /Garage in Front Yard as submitted. All in favor.
Motion passed unanimously.
IX. ANNOUNCEMENTS/UPDATES
City Administrator Larson stated that some time ago the County removed the entrance
monument signs to the Lakeland Hills development due to the Main Street /CSAH14
reconstruction project. Upon the request of a resident of the development, the County is
willing to reconstruction the monument signs at their expense. Lengthy discussion
ensued regarding City Code and the need for a homeowner's association that would take
responsibility for maintaining the monument, lack of a homeowner's association, City
liability, and street maintenance.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
deny the County's re- construction of the entrance monuments for the Lakeland
Hills Development until such time as a homeowners association is formed and
accepts responsibility for the monuments in perpetuity.
Additional discussion ensued regarding previous City Code requirements, disbandment of
homeowner's associations, and a possible escrow.
Council Member Fehrenbacher withdraw his motion.
Motion by Council Member Paar, seconded by Council Member Fehrenbacher to
deny the County's re- construction of the entrance monuments for the Lakeland
Hills Development until such time as a homeowners association is formed and
accepts responsibility for the monuments. Council Member Love opposed. Motion
p assed.
Administrator Larson reported that Staff would be meeting with Anoka County regarding
the Centerville Road /CSAH21 project later in the week.
Administrator Larson reported that the City invited three commercial realtors to offer
their services to the City for listing the City's surplus property, however, only one
appeared to be interested in providing their services. Administrator Larson stated that it
was anticipated that a proposed listing agreement would be available for Council next
meeting.
Engineer Statz stated that the Northdale Construction continues to diligently work on the
2013 Street Improvement Project by directionally boring water service lines, installing
curbs and anticipate paving the following week. Engineer Statz stated that no additional
surprises were uncovered in the northern portion of the project (Fox, Hayfield, Houle and
Peterson Trail) areas. Engineer Statz also stated that the northern portion of the project
Page 4 of 5
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L erville 1dd0�1(uin.S6 Ck 9lNSS038
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July 18, 2013
Re: Lakeland Hills Monument Signs
Dear Lakeland Hills Property Owner:
You may be aware that there were monument signs at the entry to Lakeland Hills that
were removed when CSAH 14 (Main Street) was reconstructed. Anoka County recently
notified the City that they have a bid to replace the signs at a cost of over $23,000. I have
attached a picture of the previous sign and a copy of the bid for replacement.
City Code provide that these kinds of signs are not allowed in the right of way, unless
there is a homeowners' association that accepts responsibility for the ongoing care and
maintenance of the sign. The City cannot accept this responsibility, especially given the
very high cost of the signs.
There is still a chance that the signs can be replaced, but it will be up to the homeowners
in Lakeland Hills to create a homeowners' association. If, by September 30, 2013, you
establish a homeowners association with the ability to make a contract with the city,
committing to maintain the signs, the Council will grant permission for the signs to be
placed back into the right of way. That would still allow the signs to be constructed this
year. If you wish to have the signs replaced, please take action soon. Please provide the
city with a copy of proposed homeowner association documents, so that our city attorney
can verify that adequate contracting authority is provided. Please contact me if you
should have any questions.
Y // ours truly,
! lllef' ` r.
Dallas Larson, Administrator
Cc: City Council
Curt Koblirscik
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ACCEPTANCE OF PROPOSAL
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of Acceptance: Signature
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CITY OF CENTERVILLE
•-- ---- ---- ------ - --- -- -- -- Formatted: Font: 8 pt
ORDINANCE # - -- - -
XX, Second Series
For matted:Font:7pt
• - - - -- ---------------------- — - ------ ---- --------- - - - - -- -- ---
An ordinance adopting a fee schedule for 2014
•- - --- -- - -- -- - - - - -- -- -- - - - - -- -- - -- — -------------------------- Formatted: Font: 8 pt
THE CITY OF CENTERVILLE ORDAINS:
•------ - - - - -- - - - -- -- ------- - - - - -- -- - — - - -- -- ------- - -- - -- --------- ------- --------- -- ------ - -- - - -- - - - -- - --- -- Formatted: Font: 8 pt
Section 1. The following rates for, permits, licenses and other charges are approved:
' -- - Formatted: Font: 8 pt
- ------------------------------------
Reference FEE
. - -- - -- - -- -- -- - --
— — Formatted: Font: 8 pt
Chapter 50
Utility fees, Charges, Storm Water Area Charge and Other Costs
.............................................. ............................... See Exhibit "A"
Chas ter 73 - - - - -- - --
— — --- Formatted: Underline
Special Vehicle License (3 Y ears) ............. ............................... .........................$50.00 Formatted: Tab stops: 4.5 ", Decimal
ali ned,Leader: .
Chanter 90 F Unde
--------- - --
Animal License ( §90.02) - - Formatted: Font: 8 pt
.- ---- - - - - -- — - - -- - -- - - - - - -- - -- ---- ---- - - - --- - --- - - - -- - -- -- - - -- -- Formatted: Font: 8 pt
Kennel License ...... ............................... .........................$30.00
Dangerous /Potentially Dangerous Dog Registration ....... $30.00/Year
Animal At -Large Release Fee ( §90.06)
- - - - -- -- - - - - -- --- - -- - - --- -- - - - -- -- - - - - - -- - - --- - -- Formatted: Font: 8 pt
Violation ............... ............................... .........................$50.00
• - Formatted: Font: 8 pt
Wild Or Dangerous Animals ( §90.02)
For Normal, Tab stops: Not at 0.5" +
• -- - - -- - - - -- - --------- - - - -- - -- - - -- -- — - - - - - -- - -- - - - - -- — - -- 4.5"
HoneyBees ...................... ............................... .........................$75.00
No More Than (2) Honey Bee Colonies Formatted: Font: 8 pt
-
-arm Anim --- --- - -- - a -S - ( --- - - -- - - --
- - -- -- -- --------------- -- --- --- ------ --- --- ----- -- - - -- - -- - - -r' Formatted: Normal, Tab stops: Not at 0.5"
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03)
- — — -- - --- - - - -- -- - - - - - -- - -- -- - -- Formatted: Font: 8 pt
Backyard Chickens (Un to 4 Hens) ............. ............................... $75.00 Formatted: Normal, Tab stops: Not at 0.5" +
Initial Permits Expire the Following Year, December 31 after Issuance Unless Revoked Renewal Permits Shall 4.5"
Expire on December 31 of Second Year Followmg Issuance Unless Revoked Formatted: Font: 12 pt
Formatted: Font: 8 pt
Chapter 91 Formatted: Normal, Tab stops: N ot at 0
•
Burning Permit Formatted: Normal, Tab stops: 4.5", .................. ............................... .........................$50.00 ( §91.25) l Lett,leader. + Not at 0.5" J
Administration Fees Associated with Meth. Lab Clean -up Formatted: Font 8 pt, Subscript
.............................................................. ............................... $5,000.00 ( §91.45) f Formatted: Font: 8 pt
Plus Costs Incurred for Clean -up ( §91.53)
• — -- ---- ------ - - -- -- Formatted: Font: 8 pt
Special Event Permit 091.09) ............................ .........................$50.00
Chanter 92
'ark Use Permit ------------- - - - -- - - - -- - - - -- - - -- - - - -- - - -- - - - -- - - -- -------$25 00 +Deposit ------ Formatted: Font: 12 pt, Not sold
Park Use ........................... ............................... ........................$100.00 Min. Deposit • - - - - - -- Formatted: Tab stops: Not at 2.88"
Page 1 of 17
A3
Res. #13 -0
A RESOLUTION AUTHORIZING CITY PARTICIPATION IN RESOLVING
PRIVATE STORM DRAINAGE PROBLEMS
WHEREAS, there are a number of areas in the city where grades are inadequate to
properly drain residential properties resulting in standing water and unusable yards, and
WHEREAS, the drainage problems are usually through no fault of the property owners,
and
WHEREAS, some of these circumstances can be alleviated through installation of drain
tile systems or other drainage facilities installed in the drainage easements that exist on
the property, and
WHEREAS, these problems often affect numerous properties and cannot be effectively
resolved by any one property owner, and
WHEREAS, even though these problems are often cosmetic and do not present a danger
of property damage through flooding, the public good may be served by removing
standing water and the associated nuisances.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
CENTERVILLE, MINNESOTA:
1) The Council authorizes staff to work with groups of property owners to resolve the
private drainage issues where it is possible to do so by constructing drainage facilities
in public easements.
2) The council authorizes participation in the cost of these structures by sharing in 25%
of the cost of the project to be paid from the Stormwater Fund, provided the property
owners agree to voluntarily be assessed for the remaining 75% of the cost, and further
provided that the maximum city -share participation in these kinds of projects is
limited to $10,000 in any calendar year and a portion of the fund's budget shall be
reserved for this purpose.
3) The City Council hereby authorizes financing of the property owner share through
voluntary special assessment agreements, such financing for a maximum of five years
at 4.5% interest.
Adopted by the City Council this 9th day of October, 2013.
Tom Wilharber, Mayor
Attest:
Teresa Bender, City Clerk
EMPLOYMENT AGREEMENT
THIS AGREEMENT, made and entered into this _ day of October, 2013, by and
between the City of Centerville, State of Minnesota, a municipal corporation, hereinafter i
called "Employer ", as party of the first part, and Ellen Paulseth hereinafter called
"Employee ", as party of the second part, both of whom understand as follows:
WITNESSETH: !
WHEREAS, Employer desires to employ the services of said Employee as Part-time
Finance Director of the City of Centerville; and
WHEREAS, it is the desire of the City Council, hereinafter called "Council" to i
establish certain conditions of employment; and
WHEREAS, Employee desires to accept employment as Part-time Finance Director of
said City.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
the parties agree as follows:
Section 1. Duties
Subject to the limit on working hours, Employer hereby agrees to employ Ellen Paulseth
as Part-time Finance Director of Centerville to perform the functions and duties specified
in the attached Exhibit A, job description and to perform other legally permissible and
proper duties and functions as the City Administrator shall from time to time assign.
Section 2. Term i
A. Nothing in this agreement shall prevent, limit or otherwise interfere with the right of
i
the Council to terminate the services of Employee at any time. Employee agrees to serve
in the employ of Employer on an "at will" basis.
B. Nothing in this agreement shall prevent, limit or otherwise interfere with the right of
the Employee to resign at any time from his position with Employer.
Section 3. Compensation
Employer agrees to pay Employee for his services rendered at $55 per hour to be paid at
the same time as other employees of the Employer are paid. No benefits of any kind are f
available to this part-time position except for employer matching of PERA, FICA and
Medicare. !
Section 4. Hours of Work
i
It is expected that this Employee will work approximately 20 -30 hours per month subject
to the discretion of the City Administrator. It is further understood that this employee
may work some of the hours remotely from home or another location, subject to approval I
of the City Administrator.
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Section 5. Employer Policies
Employee shall comply with applicable guidelines in City policies, including the City of
Centerville Personnel Policy, as well as Employer policies on conflict of interest, internal
control and ethics, etc.
Employer: Employee:
City of Centerville
Dallas Larson, Administrator Ellen Pa
IC
Date Date
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CITY OF CENTER VILLE
POSITION DESCRIPTION
Position Title: FINANCE DIRECTOR - Part -time
Department: Administration
Accountable To: City Administrator
Status: Non - Exempt Date: October 7, 2013
PRIMARY OBJECTIVE OF POSITION:
Professional position provides high -level oversight of accounting functions. Within the
constraints of allowed hours each month, oversee City financial accounting and reporting
functions.
SUPERVISION RECEIVED:
Works under the direction of the City Administrator.
SUPERVISION EXERCISED:
Provides oversight and assistance to the Accounting Clerk, relating to accounting and payroll
functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Budgets
• Coordinates the planning and drafting of a balanced budget for submission to the City
Administrator and the City Council.
• Assists in the departmental review of the proposed budget and in the presentation of the
proposed budget to the City Council.
• Incorporates all City Council directed changes into the proposed budget.
• Oversee the preparation of the final adopted budget and ensures that all necessary
documents are filed with the State and County regarding tax levies, levy limits, etc.;
coordinate required budget publication with City Clerk.
• Performs cost control activities; monitors revenues and expenditures in assigned areas to
assure a sound budget and fiscal controls.
Financial Accounting and Reporting
• Oversee and monitor all accounting and financial records to ensure conformity to generally j
accepted government accounting principles including GAAP, GAAFR, GASB and
State Auditor's Guidelines.
• Advises City Administrator and City Council on cash planning and availability.
• Oversee and monitor all accounting and financial records to ensure conformity to generally
accepted government accounting principles including GAAP, GAAFR, GASB and
State Auditor's Guidelines. j
• Develop financial studies and plans; forecast, estimate, and monitor the financial condition to
assure fiscal well -being of the City.
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• Prepare and coordinate the production of annual reports and fiscal projections for Tax
Increment Districts and Bond Continuing Disclosure requirements.
• Review accounting entries for proper coding.
• Oversee the posting and reconciliation of ledgers and accounts.
• Oversee accounts payable, deposit of monies, and fixed asset processing.
• Oversee utility and general billing and reviews all adjustments to utility bills.
• Prepares or directs the preparation of accounting accruals and adjusting entries in preparation
for annual audit.
• Works with CPA firm and bonding consultants in coordinating information for audits, annual
financial statements, and debt issuance.
• Oversee the administration of City debt, verifying that income and levies provide adequate
funding to meet bond payments.
• Oversee preparation of monthly and quarterly reports to Council.
• Prepare special reports and analysis as requested by the City Administrator or City Council.
• Submits various reports to state and federal governments as requested/required.
• Assists in preparation of applications for grants, TIF Plans, Bond Offering Statements.
Payroll/Compensation/Employee Benefits
• Oversee functions of payroll, monitoring employee compensation for compliance with
Council approved rates and insuring proper handling and reporting of all required and
voluntary deductions.
MINIMUM QUALIFICATIONS:
Education and Experience;
• Graduation from an accredited four -year college or university with a degree in accounting,
finance, business or public administration, or a closely related field;
• Minimum of two (2) years of progressively responsible municipal finance work and;
• Two (2) years of supervisory experience.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
• Considerable knowledge of modern governmental accounting theory, principles, and
practices; considerable knowledge of internal control procedures and financial packages.
• Considerable knowledge of office automation and computerized financial applications;
• Considerable knowledge of public finance and fiscal planning;
• Considerable knowledge of payroll and accounts payable functions;
• Working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP and
GASB.
SPECIAL REQUIREMENTS:
A valid state driver's license or ability to obtain one within three months. Must be bondable. May
work remotely, signing on to the City's computer network. Must be vigilant in guarding network
security, following established protocols and uses assigned passwords.
TOOLS AND EQUIPMENT:
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Skill in operating a personal computer (including word processing and spreadsheet software);
network computer system including associated financial packages; 10 -key calculator; phone;
copy machine; fax machine.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform essential functions. j
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While performing the duties of this job, the employee is regularly required to reach with hands j
and arms. The employee frequently is required to sit and talk or hear, use hands to finger, handle,
or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally
required to walk.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities
required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES:
Qualified employees are selected by the City Administrator and appointed by the City Council
The duties listed above are intended only s illustration of the various
Y types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and i
employee and is subject to change by the employer as the needs of the employer and the
requirements of the job change.
I have read and understand the contents and descriptions of this job description. Any questions
that I have, I have had the opportunity to ask and have them answered.
Signed: Date:
Created 10 -7 -2013
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