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Home My WebLink About2013-09-11 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING September 11, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 11, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: Legal Counsel Kurt Glaser STAFF: City Administrator Dallas Larson City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28214-28223) & Voided Check #28083 & 28129, and the addition of New Business Item 2.: Planning & Zoning Commission Recommendation to Approve Variance Request – 1588 Sorel Street ~ Accessory Structure Placement in Front Yard Due to Rear Yard Setback from Lake and Item 3.: CSAH21/Centerville Road Project ~ Consider Construction of Trail/Sidewalk Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Set Agenda as presented with the above stated amendments. All in favor. Motion passed. IV. APPROVAL OF MINUTES 1.August 28, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. City of Centerville Council Meeting Minutes September 11, 2013 Motion by Council Member King, seconded by Council Member Paar to approve the minutes of the August 28, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville August 29, 2013 through September 11, 2013 Claims (Check #28199-28213) & (Check #28214-28223) w/Voided Check #28083 & 27128 2. Centennial Fire District Claims through September 5, 2013 (Check #5967-5999) 3. Pay Estimate #1, Burschville Construction ~ Mound Trail Watermain Extension Project ($88,778.00) 4. Appointment of Mr. Nick Twohy to the Parks & Recreation Committee 5. Successful Performance Evaluation of Mr. Greg Burmeister, Lead Project Coordinator 6. Encroachment Agreement, 7355 Old Mill Road - Fence Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Consent Agenda as presented. All in favor. Motion passed. VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Parks & Recreation Committee Chairperson Branch was presented and reported that the Committee has reserved September 28, 2013 for an Elementary School skating event. Chairperson Branch requested volunteers affiliated with the City, either Council members, Committee members or representatives from the Planning & Zoning Commission to participate. Chairperson Branch stated that flyers would be delivered to all students shortly. Chairperson Branch reported that the volleyball court has been completed and again desired to organize an opening challenge to the Council for a game against the Parks & Recreation Committee. Chairperson Branch stated that the proposed date would be September 14, 2013 at 6:00 p.m. Several members of Council accepted the challenge. Council Member Paar stated that he and a family member would volunteer for the September 28, 2013 skating event. VII. OLD BUSINESS 1. None. VIII. NEW BUSINESS 1. Res. #13-018 – Approving the Preliminary 2014 Budget & Tax Levy Mayor Wilharber stated that Council has held numerous work sessions regarding this item prior to this evening’s consideration and requested additional input from Council this evening. Page 2 of 4 City of Centerville Council Meeting Minutes September 11, 2013 Administrator Larson stated that with the proposed budget the tax levy would stay the same as last year and that Council could decrease the proposed levy prior to the final hearing in December, but could not increase it. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Resolution Number 13-018 adopting the preliminary budget and tax levy. All in favor. Motion passed. 2. Planning & Zoning Commission Recommendation to Approve Variance Request – 1588 Sorel Street ~ Accessory Structure Placement in Front Yard Due to Rear Yard Setback from Lake Administrator Larson reported that the residence orients to the lake with the side and front yards facing Sorel Street, the owners seek approval to construct a small utility shed other than in the rear yard and that the Planning & Zoning Commission had submitted their findings and recommendation for approval. Council Member Love, Planning & Zoning Commission Liaison, stated that one individual was present for the public hearing and that they were in favor of granting the requested variance. Motion by Council Member King, seconded by Council Member Love to approve the findings and decision of P & Z, including approval of the Variance Request – 1588 Sorel Street ~ Construction of an Accessory Structure. All in favor. Motion passed. 3. CSAH21/Centerville Road Project ~ Consider Construction of Trail/Sidewalk Administrator Larson reported that subsequent to a recent meeting with representatives from the Anoka County Highway Department, cost estimates that have been provided by the County are not completely clear as to the cost differential between installation of a sidewalk or 8’ wide pedestrian/bicycle trail from Meadow Lane to Dupre Road and clarification was needed. Administrator Larson also reported that Anoka County is not assuming any costs associated with the storm sewer pipe on the east side of the road. Engineer Statz and others believe that the County too would benefit from the storm sewer system installation on the east side of the roadway due to drainage, ponding requirements and the necessity of alleviating the ditch for safety. Early estimates suggest that costs for sidewalk would be approximately $142,000 and an 8’ wide pedestrian/bike trail would be approximately $178,000. It was felt that if the County chose not to absorb any portion of the installation of storm sewer system they would need to secure property for ponding, which would entail appraisals and purchase prices of fair market value. Both Administrator Larson and Engineer Statz felt that this item could be negotiated further and that additional information/clarification was needed regarding the sidewalk/trail costs. Administrator Larson stated that at this time, the County is attempting to secure Centerville’s decision whether to install a sidewalk/pedestrian/bicycle trail or not. Discussion ensued regarding the proposed 4’ width of the shoulder, the proposed 3’ Page 3 of 4 City of Centerville Council Meeting Minutes September 11, 2013 movement of the roadway to the east, trail connections, future development, anticipated City share of the costs being $500,000, budget/funding levels, and an upcoming public hearing scheduled for September 24, 2013, 4:00 – 6:00 p.m. at St. Genevieve’s Community Parish Center. The majority of the Council desired the installation of a pedestrian/bicycle trail rather than a sidewalk, however, they desired for Staff to continue to obtain information from the County regarding costs and continued negotiations for cost sharing associated with the installation of the storm sewer system. Administrator Larson stated that a special meeting may be needed to discuss the County’s clarified amounts and negotiations prior to the next Council meeting. It was stated that the County needed confirmation of the project and Centerville’s amenities by October when a joint powers agreement would be completed. Additional discussion was had regarding the projects start date of spring of 2014, inflationary factors, bids prices, etc. IX. ANNOUNCEMENTS/UPDATES Administrator Larson reported on the status of the 2013 Street Improvement Project by stating that Fox Run, Hayfield Road, Houle Circle and Peterson Trail received paving th late evening on the 9 and is complete and that the Center Street portion has received is first layer of asphalt. Administrator Larson stated that the final layer would be forthcoming in the spring of 2014. Administrator Larson also stated that discussions for joint sawing and crack sealing this year were taking place with an alternative contractor. Council Member Paar stated that the Fire Steering Committee would be meeting next month. Administrator Larson stated that R & R Leasing who has operated a dirt processing business in the industrial area for a number of years, has submitted to the Planning & Zoning Commission a preliminary application for Interim Use Permit. It was anticipated that they would formalize their application and a public hearing would be held in November. Mayor Wilharber stated that recently an article was published by the Quad Community press regarding Council Member Fehrenbacher’s desire for constituents input. Mayor Wilharber felt that it was a good article. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adjourn the regularly scheduled meeting of September 11, 2013 at 7:18 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 4 of 4