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Home My WebLink About2013-10-23 CC Packet CITY OF CENTERVILLE COUNCIL MEETING AGENDA eryil�e Wednesday, October 23, 2013 6:30 p.m. or shortly thereafter RED = Set Agenda OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call H. PUBLIC HEARINGS III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. October 9, 2013 City Council Meeting Minutes (Pages 1 -6) V. CONSENT AGENDA 1. City of Centerville October 9, 2013 through October 23, 2013 Claims (Check #28291 - 283XX) (Page 7 -8) 2. Centennial Police Department Claims through October 10, 2013 (Check #9626 -9649) (Page 9) 3. Pay Estimate #4, Northdale Construction — 2013 Street Improvement Project — $136,717.49 (Pages 10 -13) VI. AWARDS/PRESENTATIONS /APPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Res. #13 -OXX — Authorizing the Creation of Fund #409 — Capital Equipment Replacement Fund (Page 14) 2. Mr. Rick Carlson Request to Reduce Developer Security, Hunters Crossing 3 Addition (Pages 15 -16) 3. Kelly's Korner — Renewal Application for Optional Liquor 2 AM (Page 17) IX. ANNOUNCEMENTS/UPDATES 1. Administrator Larson X. ADJOURNMENT *REMINDERS ** Centerville Road /CSAH 21 Open House — October 24, 2013, 4 -6 p.m. Parks & Recreation Committee Meeting — November 6, 2013, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting — November 5, 2013, 6:30 p.m. Council Chambers — P.H. Interim Use Permit, R & R Black Dirt City Council Meeting — October 23, 2013, 6:30 p.m. Council Chambers City Council Meeting — November 13, 2013, 6:30 p.m. Council Chambers Consideration of Cancellation of November 27, 2013 Meeting (Thanksgiving) Consideration of Cancellation of December 25, 2013 Meeting (Christmas) *PARK USAGE* Dryland Hockey Practice — Laurie LaMotte Memorial Park Hockey Rink, October 23, 25 & 28, 2013, 5:30 -6:30 p.m. Cub Scout Pack 232 Rocket Launch — Laurie LaMotte Memorial Park, October 25, 2013, 9:00 —12:00 a.m. Centerville Lions Annual Haunted House Fundraiser — Laurie LaMotte Memorial Park, October 25 & 26, 2013, 7:00 p.m. — 10:00 p.m. ($7 /person - $2 discount w /non - perishable food donation) Centerville Lions Oktoberfest Fundraiser — Laurie LaMotte Memorial Park, October 18, 2013, 5:00 p.m. — 9:00 p.m. CITY OF CENTERVILLE CITY COUNCIL MEETING October 9, 2013 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 9, 2013, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King 0 Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Dallas Larson City Engineer Mark Statz Legal Counsel Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) 1. None. III. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims (Check #28277 - 28290), Old Business, Pages lla -lld and Replacement Page 13 and New Business, Item #1. Res. #13 -OXX — Authorizing City Participation in Resolving Private Storm Drainage Problems and Item #2. Authorize Part-Time Finance Director Position & Employment of Ms. Ellen Paulseth for consideration this evening. Motion by Council Member Paar, seconded by Council Member Love, to approve the Set Agenda as presented with the above stated amendment. All in favor. Motion passed. IV. APPROVAL OF MINUTES 1. September 26, 2013 City Council Meeting Minutes The Mayor provided Council Members with an opportunity to amend the presented minutes. 1 City of Centerville Council Meeting Minutes October 9, 2013 Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the minutes of the September 26, 2013 City Council Meeting Minutes as presented. All in favor. Motion passed. V. CONSENT AGENDA 1. City of Centerville September 26, 2013 through October 9, 2013 Claims (Check #28253- 28275) wNoided Check #28252 & (Check #28276 - 28290) 2. Centennial Police Department Claims through September 25, 2013 (Check #9614- 9625) 3. Centennial Fire District Claims through October 4, 2013 (Check #6037 -6048) 4. Encroachment Agreement, 1977 — 72" Street — Fence 5. Special Event Permit Application — On Private Property — Household Hazardous Waste Collection at St. Genevieve's Community Parish Center Parking Lot, October 12 from 9:00 a.m. —1:00 p.m. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Consent Agenda as presented. All in favor. Motion passed Mayor Wilharber desired to provide residents of the Lakeland Hills Development the opportunity to discuss their monument issue at this time. 1. Lakeland Hills Monument Sign (Update) Council Member Paar informed Council that the monument sign was removed when Anoka County was reconstructing CSAH14/Main Street and felt that it was Anoka County's responsibility to replace the sign. Ms. Nancy Golden, 1654 Lakeland Circle, represented the residents of Lakeland Hills development by stating that the sign was in place prior to the re- construction project, prior to the enactment of the current ordinance requiring an association for maintenance, no necessity to have an association for their development and resident's willingness to maintain the area around the monument. Mayor Wilharber questioned whether other developments had monuments and no associations. Administrator Larson stated that other monuments for developments have associations that maintain them. Brief discussion ensued regarding complying with current ordinance and financial responsibility for the monument itself. Mr. Doug Fisher stated that the County would replace the monument sign at their cost if the City desired. Page 2 of 6 2 City of Centerville Council Meeting Minutes October 9, 2013 Motion by Council Member Love, seconded by Council Member Paar, to allow the monument sign to be replaced at the County's expense with the understanding that the residents are responsible for maintaining it. All in favor. Motion passed. Ms. Golden expressed her appreciation for Council's consideration of the item. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Mr. Doug Fisher and Mr. Curt Kobilaresik, Anoka County Highway Department — Centerville Road/CSAH21 Mr. Fisher, updated the Council on the progress of the project by stated that two (2) open houses had been held to obtain input from concerned residents. Mr. Fisher expressed the County's apologizes for the second open house's mailing error. Mr. Fisher stated that the County originally intended on completing a mill and overlay from CSAH14/Main Street to Birch similar to what was completed south of Birch Street, however, the City requested more extensive improvements, including that several ditches be filled, storm drains, trail and municipal services be installed at the same time allowing for cost sharing and savings. Mr. Fisher stated that several residents have express concerns regarding losing trees and the additional turn lanes that were originally proposed. Mr. Fisher stated that since the first public input meeting the County has removed left turn lanes from two intersections from the original proposal and feels strongly that they should be installed at Dupre Road and Meadow Lane /St. Genevieve's Community Parish Center for safety concerns. Mr. Statz concurred. Mr. Fisher requested that an additional input meeting be scheduled for October 24, 2013 from 4:30 to 6:30 p.m. Council concurred. Council Member Love questioned who would be financially responsible for turn lanes if additional development occurred and they were required by the County. Mr. Fisher stated that the developers if contained in a developer's agreement with the City and dependent upon the amount of homes installed. Motion by Council Member Fehrenbacher, and seconded by Council Member Paar, give preliminary approval to the plan which can be presented at the next public open house. All in favor, Council Member King opposed. Motion carried. VII. OLD BUSINESS 1. Lakeland Hills Monument Sign (Update) Previously discussed. 2. Stantec Engineering Feasibility Report — Royal Meadows Street & Utility Improvement Project Page 3 of 6 3 City of Centerville Council Meeting Minutes October 9, 2013 a. Adopt Res. #13 -OXX — Accepting Report & Scheduling a Public Hearing on Improvement Engineer Statz briefly reviewed the updated feasibility study. Council consensus was that Option 2A, Directional drill the installation of the water main in the boulevard with installation of water services to the homes of those who desire to connect. Council Member King questioned the costs to be assessed to those residents that did not qualify for grant assistance and stated that he surveyed 15 homeowners who stated they did not desire to connect to municipal water. Administrator Larson stated that 19 homes qualified for grant funding with 15 homes not qualifying and three not responding. Administrator Larson stated that several homes were in foreclosure. Administrator Larson stated that those that did not qualify would have an opportunity to pay for the assessment up front or be assessed on their property taxes for a period of 10 years, if they wish to connect at this time. Administrator Larson stated that it would be advantageous to the property owner connect at the same time as the project. Administrator Larson stated that the project would commence in 2014 and that a public hearing needed to be scheduled to continue the process. November (11- 13 -13). Motion by Council Member Love, seconded by Council Member Fehnrenbacher, to Adopt Res. #13 -OXX — Acceptim Report & Scheduling a Public Hearing for November 13, 2013 for the Royal Meadows Utility Improvement Proiect as presented All in favor. Motion passed. 3. Ord. #XX, Second Series — Fee Schedule 2014 — Tabled from Previous Meeting Administrator Larson stated that minimal modifications were made and a brief discussion was held in regards to the fee schedule. Mayor Wilharber felt that several fees were high compared to surrounding communities. Council member Paar suggested that the Council spend some time at a future meeting to discuss fees. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Adopt Ord. #XX, Second Series — Fee Schedule 2014 as presented. Discussion ensued regarding additional consideration prior to 2014. AU in favor. Motion passed VIII. NEW BUSINESS 1. Res. #13 -OXX — Authorizing City Participation in Resolving Private Storm Drainage Problems Administrator Larson stated that the proposed resolution puts into place a policy that allows staff to work with property owners to resolve issues that affect a number of properties. Page 4 of 6 4 City of Centerville Council Meeting Minutes October 9, 2013 Lengthy discussion was had regarding potential for setting precedence, group verses individual property owners, concerns for assessments and costs incurred by the City, ongoing liability, existing structures in easements, obtaining easements and seasonal moisture. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to Approve Res. #13 -OXX — Authorizing City Participation in Resolving Private Storm Drainage Problems as presented. Brief discussion was had regarding appropriate language for a group of residents versus one resident for required participation. All in favor. Motion passed. 2. Authorize Part-Time Finance Director Position & Employment of Ms. Ellen Paulseth Administrator Larson stated that he has been actively seeking a neighboring community's willingness to assist with financial oversight of the City's funds and providing assistance to the Account Clerk. Administrator Larson stated that previous Finance Director Ms. Paulseth is very well suited for the position and has agreed to the presented agreement. Council Member Paar stated that she was previously employed by Centerville and he highly recommends Ms. Paulseth for the position. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to approve the hiring of Ms. Ellen Paulseth as the City's Part-Time Finance Director and Employment Contract as presented. All in favor. Motion passed. IX. ANNOUNCEMENTS/UPDATES City Administrator Larson stated that a work session should be scheduled in the near future allowing discussion for the 2014 Street Improvement Project and any other open issues. CLOSED EXECUTIVE SESSION at 8:50 p.m. (Attorney Client Discussion of Pending Litigation) During the closed session, City Attorney Glaser reviewed the status of the litigation regarding the Sheehy special assessment appeal. The meeting was reopened to the public at 9:02 p.m. Motion by Council Member Love, seconded by Council Member Paar, to adopt Resolution 13 -009a, a resolution to clarify the substance and adoption of Resolution 13 -009, as presented. All in favor. Motion passed. Page 5 of 6 5 City of Centerville Council Meeting Minutes October 9, 2013 X. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to adiourn the meeting at 9:04 p.m. All in favor. Motion passed. Transcribed by City Staff Member Kris Sweeney, Account Clerk II Page 6 of 6 6 CITY OF CENTERVILLE 10/17/13 10:50 AM Check Detail - October 23, 2013 Page 1 Check Date Check # Vender Name Comments Amount 10/18/2013 000498E MINNESOTA DEPT OF REVENUE 3RD QTR USE TAX 2013 $3.90 10/18/2013 000498E MINNESOTA DEPT OF REVENUE 3RD QTR USE TAX 2013 $87.54 10/18/2013 000498E MINNESOTA DEPT OF REVENUE 3RD QTR USE TAX 2013 $4.22 10/18/2013 000498E MINNESOTA DEPT OF REVENUE 3RD QTR USE TAX 2013 $5.34 10/18/2013 000498E MINNESOTA DEPT OF REVENUE 3RD QTR SALES TAX ON COMMERCIAL WATER $450. Check Nbr 000498 MINNESOTA DEPT OF REVENUE $551.00 10/23/2013 028291 AMERICAN ENGINEERING TESTING 2013 UTILITY & STREET IMP PROJECT Check Nbr 028291 AMERICAN ENGINEERING TESTING $599.00 10/23/2013 028292 ANOKA COUNTY PROPERTY RECORDS #518993.003 - 1902 CENTER ST - ENCROACHMENT AGREEMENT Check Nbr 028292 ANOKA COUNTY PROPERTY RECORDS $46.00 10/23/2013 028293 ANOKA COUNTY TREASURY DEPT. BROADBAND FOR 11 -2013 $28.12 10/23/2013 028293 ANOKA COUNTY TREASURY DEPT. BROADBAND FOR 11 -2013 $28.12 10/23/2013 028293 ANOKA COUNTY TREASURY DEPT. BROADBAND FOR 11 -2013 $28.13 10/23/2013 028293 ANOKA COUNTY TREASURY DEPT. BROADBAND FOR 11 -2013 $28.13 10/23/2013 028293 ANOKA COUNTY TREASURY DEPT. ANNUAL FEE - JT POWER AGREEMENT #2012 -0362 FOR 2013 - $551.42 Check Nbr 028293 ANOKA COUNTY TREASURY DEPT. $663.92 10/23/2013 028294 BLAINE BROTHERS, INC. REPAIR & MAINT TO 2001 STERLING Check Nbr 028294 BLAINE BROTHERS. INC. $558.75 10/23/2013 028295 CENTENNIAL FIRE DISTRICT 4TH QTR 2013 EXPENSES Check Nbr 028295 CENTENNIAL FIRE DISTRICT $30,857.75 10/23/2013 028296 CHIPS COMPUTER SERVICES WIRED NETWORK ADAPTOR Check Nbr 028296 CHIPS COMPUTER SERVICES $21.43 10/23/2013 028297 CITY OF CIRCLE PINES 3RD QTR USE OF FOLDING /INSERT MACHINE $33.33 10/23/2013 028297 CITY OF CIRCLE PINES 3RD QTR USE OF FOLDING /INSERT MACHINE $33.34 10/23/2013 028297 CITY OF CIRCLE PINES 3RD QTR USE OF FOLDING /INSERT MACHINE $33.33 Check Nbr 028297 CITY OF CIRCLE PINES $100.00 10/23/2013 028298 CITY OF LINO LAKES 50 LB BAG OF GRASS MD( Ibr 028298 CITY OF LINO LAKES $101.53 10/23/2013 028299 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - SERV THRU 9 -2013 $1,759.85 10/23/2013 028299 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - SERV THRU 9 -2013 $448.20 10/23/2013 028299 GOETZ LANDSCAPE & IRRIG. LAWN MOWING - SERV THRU 9- 2013 $68.51 Check Nbr 028299 GOETZ LANDSCAPE & IRRIG. $2,276.56 10/23/2013 028300 HAWKINS WATER TREATMENT CHEMICALS Check Nbr 028300 HAWKINS WATER TREATMENT $1,147.70 10/23/2013 028301 INTERNATIONAL UNION OF OPERATI NOV. 2013 UNION DUES Check Nbr 028301 INTERNATIONAL UNION OF OPERATI $98.25 10/23/2013 028302 LARSON, DALLAS MILEAGE REIMBURSEMENT $140.45 10/23/2013 028302 LARSON, DALLAS MILEAGE REIMBURSEMENT $13.00 Check Nbr 028302 LARSON, DALLAS $153.45 10/23/2013 028303 MET. COUNCIL ENV. SERV. (SDS) WASTE WATER SERV THRU 11 -13 Check Nbr 028303 MET. COUNCIL ENV. SERV. (SDS) 116,137,31 10/23/2013 028304 MR SIGN SIGNS & PARTS Check Nbr 028304 MR SIGN $157.45 10/23/2013 028305 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H PAY PERIOD 22 heck Nbr 028305 NATIONWIDE RETIREMENT SOLUTION $398 10/23/2013 028306 PELOQUIN, TIMOTHY & CATHERINE REIMBURSE FOR DRIVEWAY REPAIR/REPLACE heck Nbr 028306 PELOOUIN. TIMOTHY & CATHERINE $1,000.15 10/23/2013 028307 PORTA -POT ROYAL MEADOWS PARK - SERV THRU 9 -2013 $127.27 10/23/2013 028307 PORTA -POT EAGLE PARK - SERV THRU 9 -2013 $127.27 10/23/2013 028307 PORTA -POT ACORN CREEK PARK - SERV THRU 9 -2013 $127.27 10/23/2013 028307 PORTA -POT LAMOTTE PARK - SERV THRU 9 -29 -13 $198.7 yheck Nbr 028307 PORTA -POT $ 10/23/2013 028308 SHARPER HOMES 1657 HUNTER'S RIDGE LN -13 -034- ESCROW RELEASE heck Nbr 028308 SHARPER HOMES $5,000.00 7 CITY OF CENTERVILLE 10/17/1310:50 AM Check Detail - October 23, 2013 Page 2 Check Date Check # Vender Name Comments Amount 10/23/2013 028309 STEVE & ANN ANDERT REIMBURSE FOR DRIVEWAY REPAIR/REPLACE Check Nbr 028309 STEVE & ANN ANDERT $576.69 10/23/2013 028310 TJB HOMES, INC. 1339 MOUND TRL - 13 -008 - ESCROW RELEASE Check Nbr 028310 TIB HOMES. INC. $5,000.00 10/23/2013 028311 TRI -STATE BOBCAT, INC. BOBCAT - S185 MAINT & REPAIR $373.60 10/23/2013 028311 TRI -STATE BOBCAT, INC. BOBCAT - 773 - MAINT /REPAIRS $502.1 8 Check Nbr 028311 TRI -STATE BOBCAT. INC. $875.78 10/23/2013 028312 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 10 -3 -13 $16.38 10/23/2013 028312 XCEL ENERGY 1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 10 -5- $518.22 10/23/2013 028312 XCEL ENERGY 1880 MAIN ST - SERV THRU 10 -5 -13 $1,872.40 10/23/2013 028312 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 10 -3 -13 $11.22 10/23/2013 028312 XCEL ENERGY 1601 LAMOTTE DR - SERV THRU 10 -3 -13 $29.59 10/23/2013 028312 XCEL ENERGY 1682 MAIN ST - SERV THRU 10 -3 -13 $138.36 10/23/2013 028312 XCEL ENERGY 1745 MAIN ST - SERV THRU 10 -3 -13 $11.22 10/23/2013 028312 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 10 -5 -13 $98.45 10/23/2013 028312 XCEL ENERGY 1875 FOX RUN - SERV THRU 10 -3 -13 $138.35 10/23/2013 028312 XCEL ENERGY 7300 MILL RD - SERV THRU 10 -3 -13 $207.26 10/23/2013 028312 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 10 -3 -13 $19.02 10/23/2013 028312 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 10 -3 -13 $123.75 10/23/2013 028312 XCEL ENERGY 7285 MAIN ST - SERV THRU 10 -3 -13 $49.78 10/23/2013 028312 XCEL ENERGY STREET LIGHTS - SERV THRU 10 -3 -13 $2,487. 68 Check Nbr 028312 XCEL ENERGY $5,721.68 Total Checks $72,623.84 8 CENTENNIAL LAKES POLICE DEPT Check Register- Police GL without invoice numbers Page: 1 Check Issue Dates: 9/26/2013 - 10/10/2013 Oct 10, 2013 05:03PM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 10/13 10/04/2013 9626 PLEAA PLEAA TRAINING NN /CL ADDL FEE 30.00 M 10/13 10/10/2013 9627 AMSAN , INC CLEANING SUPPLIES/TOWELS/TISSU 541.86 10/13 10/10/2013 9628 ANOKA COUNTY 34D QTR CJDN /MDT CHARGE 896.24 10/13 10/10/2013 9629 ANOKA CO TREASURY DEPT. NOVEMBER BROADBAND 75.00 10/13 10/10/2013 9630 ASPEN MILLS, INC UNFORMS 9.62 10/13 10/10/2013 9631 BCA/MNJIS SECTION CJDN QTRLY FEE 390.00 10/13 10/10/2013 9632 CENTURY LINK COMMUNICATIONS 173.95 10/13 10/10/2013 9633 COVERALL OF THE TWIN CITIES OCTOBER CLEANING SERVICE 796.22 10/13 10/10/2013 9634 DAKOTA COUNTY RECEIVING CENTE DETOX TRANSPORT 67.00 10/13 10/10/2013 9635 DELTA DENTAL NOV DENTAL INS 1,277.85 10/13 10/10/2013 9636 DEPUTY REGISTRAR #150 4 FORFEITURE VEH TRANSFERS 83.00 10/13 10/10/2013 9637 DON'S CIRCLE SERVICE, INC VEH REPAIRS & MTC 655.09 10/13 10/10/2013 9638 HENNEPIN TECHNICAL COLLEGE M -STEP CONFERENCE RN 390.00 10/13 10/10/2013 9639 HOLIDAY FLEET FUEL 4,308.29 10/13 10/10/2013 9640 ICPD- REGION 3 -RTS 2013 TRAINING JH 165.00 10/13 10/10/2013 9641 IMAGE PRINTING & GRAPHICS, INC ENVELOPES 195.48 10/13 10/10/2013 9642 LEXIPOL LLC ON LINE POLICY MANUAL 2,650.00 10/13 10/10/2013 9643 MPPOA TRAINING FOR 2 OFFICERS 100.00 10/13 10/10/2013 9644 O'REILLY AUTOMOTIVE, INC VEH SUPPLIES 11.12 10/13 10/10/2013 9645 QUILL CORPORATION HP LASERJET 735.73 10/13 10/10/2013 9646 STREICHER'S, INC UNIFORMS JACKETS 207.11 10/13 10/10/2013 9647 SUN LIFE FINANCIAL OCT LIFE/DISAB 109.06 10/13 10/10/2013 9648 TELECIDE PRODUCTIONS, INC COMPUTER MTC /SUPPORT 908.63 10/13 10/10/2013 9649 TIRE KINGDOM, INC 16 TIRES 2,123.98 10/13 10/04/2013 201304 WELLS FARGO HSA QTRLY CONTRIBUTION - DIRECT 14,025.00 Grand Totals: 30,925.23 M = Manual Check, V = Void Check 9 Resolution Number 13 -0 A RESOLUTION AUTHORIZING THE CREATION OF FUND NUMBER 409 WHEREAS, the Council has determined that it will implement a capital equipment replacement program, and WHEREAS, the program will require on -going tax levies to support the projected costs, and WHEREAS, the Council desires to carry over from year to year, any unspent funds and WHEREAS, the best means of accounting for expenditures of revenue and expenses for the capital equipment replacement program is through a special purpose fund. NOW, THERFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. The Administrator shall create a new fund number 409 identified as Capital Equipment Revolving Fund. 2. The Administrator is hereby authorized to transfer capital funds for equipment remaining in the General Fund for the year 2013, in the amount of approximately $44,000 to the new fund. This transfer shall be recorded prior to closing the books on the 2013 budget. Adopted by the City Council this 23rd day of October 2013. Tom Wilharber, Mayor Attest: Teresa Bender, Clerk 10 Owner: City of Centerville 1880 Main St. , Centerville MN 55038 Date: October 16 2013 0 sta For Period: 8/23/2013 to 10/16/2013 Re uest No 4 Contractor: Northdale Construction Co. Inc. 9760 71st St. NE Albertville MN 55301 CONTRACTOR'S REQUEST FOR PAYMENT 2013 STREET AND UTILITY IMPROVEMENTS STANTEC PROJECT NO. 193801520 SUMMARY 1 Original Contract Amount $ 1,533,650.86 2 Change Order - Addition $ 12,545.39 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 1,546,196.25 5 Value Completed to Date $ 1,312,828.54 6 Material on Hand $ 0.00 7 Amount Earned $ 1,312,828.54 8 Less Retainage 5% $ 65,641.43 9 Subtotal $ 1,247,187.11 10 Less Amount Paid Previously $ 1,110,469.62 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 $ 136,717.49 Recommended for Approval by: STANTEC Approved by Contractor: Approved by Owner: NORTHDALE CONSTRUCTION CO., CITY OF CENTERVILLE Specified Contract Completion Date: Date: 193801520RE04.)dsm 11 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1A: CENTER OAKS 2 AREA STREET IMPROVEMENTS 1 MOBILIZATION LS 1 54172.50 1 $54,172.50 2 TRAFFIC CONTROL LS 1 2826.75 1 $2,826.75 3 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 220 30.89 73.18 $2,260.53 4 SILT FENCE LF 500 2.80 452 $1,265.60 5 BIOLOGS LF 40 6.69 140 396 $2,649.24 6 TEMPORARY MAILBOXES LS 1 2044.80 1 $2,044.80 7 REMOVE BITUMINOUS PAVEMENT SY 10040 3.14 9853 $30,938.42 8 REMOVE CONCRETE CURB AND GUTTER LF 5450 1.60 5450 $8,720.00 9 REMOVE BITUMINOUS DRIVEWAY SY 2370 2.34 844 $1,974.96 10 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 470 6.39 172 $1,099.08 11 SALVAGE AND REINSTALL SIGN EA 8 90.53 $0.00 12 SALVAGE AND REINSTALL MAIL BOX EA 39 41.54 19 $789.26 13 SALVAGE AND REINSTALL IRRIGATION LINES LF 200 10.50 $0.00 14 SALVAGE AND REINSTALL IRRIGATION HEADS EA 10 133.13 $0.00 15 ADJUST EXISTING SANITARY SEWER MANHOLE RINGS AND CASTING EA 9 300.00 9 $2,700.00 16 RECONSTRUCT EXISTING SANITARY SEWER MANHOLE LF 9.5 285.00 $0.00 17 ADJUST EXISTING CATCH BASIN CSATING AND RINGS EA 6 150.00 6 $900.00 18 RECONSTRUCT EXISTING STORM MANHOLE EA 2 350.00 $0.00 19 EXTERNAL MANHOLE SEAL EA 24 236.53 11 $2,601.83 20 SAWING BITUMINOUS PAVEMENT LF 650 3.25 695 $2,258.75 21 SAWING CONCRETE PAVEMENT LF 130 4.75 116 $551.00 22 CONNECT DRAIN TILE TO EXISTING STORM SEWER STRUCTURE EA 13 125.00 13 $1,625.00 23 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 450.00 1 $450.00 24 4" PERFORATED POLYETHYLENE DRAINTILE PIPE WITH SOCK WRAP LF 5480 2.19 100 5580 $12,220.20 25 12" RCP STORM SEWER, CLASS 5 LF 380 34.05 418 $14,232.90 26 2'X T CATCH BASIN EA 2 1343.00 2 $2,686.00 27 4' DIA CATCH BASIN MANHOLE EA 3 1583.00 6 $9,498.00 28 12" RCP FLARED END SECTION, INCL. TRASH GUARD EA 1 805.71 1 $805.71 29 CLASS III RANDOM RIPRAP CY 5 125.00 4.1 $512.50 30 IMPROVED PIPE FOUNDATION, PER 6" INCREMENT LF 380 1.75 $0.00 31 COMMON EXCAVATION (EV) CY 10053 14.22 10053 $142,953.66 32 SUBGRADE EXCAVATION (EV) CY 900 14.22 $0.00 33 GEOTEXTILE FABRIC, TYPE V SY 11510 1.44 11510 $16,574.40 34 SELECT GRANULAR BORROW (CV) CY 7380 11.93 6800 $81,124.00 35 AGGREGATE BASE, CLASS 5 TN 5800 9.32 56 5056 $47,121.92 36 AGGREGATE BASE, CLASS 5 - DRIVEWAYS TN 782 10.38 625 $6,487.50 37 TYPE LV4 WEARING COURSE MIXTURE (B) - DRIVEWAYS TN 340 101.18 200.55 $20,291.65 38 TYPE LV 3 NON WEARING COURSE MIXTURE (8) TN 1200 63.15 1198.16 $75,663.80 39 TYPE LV 3 WEARING COURSE MIXTURE (B) - 2014 TN 900 66.46 $0.00 40 BITUMINOUS MATERIAL FOR TACK COAT - 2014 GAL 759 2.93 100 $293.00 41 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR - 2014 LF 1710 4.49 $0.00 42 B618 CONCRETE CURB AND GUTTER LF 5440 9.11 5406 $49,248.66 43 6" CONCRETE DRIVEWAY PAVEMENT SY 390 42.39 30 204 $8,647.56 44 MILL BITUMINOUS CONSTRUCTION JOINT LF 160 2.40 $0.00 45 TOPSOIL BORROW (LV) CY 665 0.01 316 $3.16 46 SODDING, LAWN TYPE SY 12090 6.07 6385 6385 $38,756.95 47 CONSTRUCT RAIN GARDEN SF 6100 5.59 5795 $32,394.05 48 PROTECTION OF CATCH BASIN IN STREET EA 10 125.00 9 $1,125.00 49 STREET SWEEPER (PICKUP BROOM W /OPERATOR) HR 10 125.00 2 12 $1,500.00 TOTAL PART IA: CENTER OAKS 2 AREA STREET IMPROVEMENTS $681,968.34 PART 113: CENTER OAKS 2 AREA STREET IMPROVEMENTS 50 CONNECT TO EXISTING 12" WATERMAIN EA 2 2072.70 2 $4,145.40 51 12" PVC C900 WATER MAIN, DR 18 LF 2100 35.77 2075 $74,222.75 52 6" PVC C900 WATER MAIN, DR 18 LF 800 23.84 734 $17,498.56 53 12" BUTTERFLY VALVE AND BOX EA 6 1786.28 6 $10,717.68 54 6 GATE VALVE AND BOX EA 1 1350.58 1 $1,350.58 55 HYDRANT WITH VALVE EA 6 4520.65 6 $27,123.90 56 DUCTILE IRON FITTINGS LB 2600 6.98 80 2043 $14,260.14 57 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 18 879.38 4 $3,517.52 58 1" CORPORATION STOP WITH 12" SADDLE EA 20 207.75 20 $4,155.00 59 1" CORPORATION STOP WITH 6" SADDLE EA 16 181.23 16 $2,899.68 60 1" CURB STOP AND BOX EA 36 254.53 36 $9,163.08 61 1" WATER SERVICE - MAIN TO CURB STOP LF 1800 19.08 1636 $31,214.88 62 1" WATER SERVICE DIRECTIONAL DRILLED - CURB STOP TO HOME LF 630 50.23 2010 $100,962.30 63 INSULATION, 4" THICK SY 290 38.82 275.4 $10,691.03 TOTAL PART 1B: CENTER OAKS 2 AREA STREET IMPROVEMENTS $311,922.50 1gMl5"RE04.*M 12 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1C: CENTER OAKS 2 AREA STREET IMPROVEMENTS 64 LIFT STATION MODIFICATIONS LS 1 8797.50 0.65 $5,718.38 TOTAL PART 1C: CENTER OAKS 2 AREA STREET IMPROVEMENTS $5,718.38 PART 2: CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS 65 MOBILIZATION LS 1 10036.24 1 $10,036.24 66 TRAFFIC CONTROL LS 1 1176.00 1 $1,176.00 67 REMOVE BITUMINOUS PAVEMENT SY 10270 3.14 9250 $29,045.00 68 ADJUST EXISTING VALVE BOX EA 11 235.00 8 $1,880.00 69 ADJUST EXISTING SANITARY SEWER MANHOLE CASTING AND RINGS EA 13 300.00 13 $3,900.00 70 ADJUST EXISTING CATCH BASIN CASTING AND RINGS EA 10 150.00 9 $1,350.00 71 EXTERNAL MANHOLE SEAL EA 23 236.53 13 $3,074.89 72 MILL BITUMINOUS CONSTRUCTION JOINT LF 200 2.40 $0.00 73 CONNECT DRAINTILE TO EXISTING STORM STRUCTURE EA 8 125.00 6 $750.00 74 4" PERFORATED POLYETHYLENE DRAINTILE PIPE WITH SOCK WRAP LF 1000 2.19 50 1050 $2,299.50 75 COMMON EXCAVATION (EV) - STORM SEWER CROSSINGS CY 2850 15.44 896 1463 $22,588.72 76 SELECT GRANULAR BORROW (CV) CY 462 12.25 370 $4,532.50 77 AGGREGATE BASE, CLASS 5 TN 1993 10.12 968 968 $9,796.16 78 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 1314 62.09 1338 $83,076.42 79 TYPE LV 3 WEARING COURSE MIXTURE (B) - 2013 TN 985 65.18 1046 1046 $68,178.28 80 BITUMINOUS MATERIAL FOR TACK COAT - 2013 GAL 831 2.93 500 600 $1,758.00 81 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 790 26.11 687 $17,937.57 82 SAW AND SEAL TRANSVERSE JOINTS IN BITUMINOUS WEAR - 2013 LF 2218 3.66 2190 2190 $8,015.40 83 STREET SWEEPER (PICKUP BROOM W /OPERATOR) HR 10 125.00 2 $250.00 TOTAL PART 2: CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $269,644.68 PART 3: OFF PROJECT SERVICE CONNECTIONS 84 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 29 879.38 6 $5,276.28 85 1" WATER SERVICE DIRECTIONAL DRILLED - CURB STOP TO HOME LF 1450 50.23 526 $26,420.98 TOTAL PART 3: OFF PROJECT SERVICE CONNECTIONS $31,697.26 CHANGE ORDER NO. 1 1 ROCK USED FOR TEMPORARY RESIDENT ACCESS TN 405.51 13.50 455.51 $6,149.39 2 2'X T CATCHBASIN EA 2 1343.00 1 $1,343.00 3 4' DIA. CATCHBASIN MANHOLE EA 2 1583.00 2 $3,166.00 4 4' DIA. CATCHBASIN MANHOLE, WITHOUT CASTING (EXISTING TO BE SALVAGED) EA 1 1219.00 1 $1,219.00 TOTAL CHANGE ORDER NO. 1 $11,877.39 TOTAL PART 1A: CENTER OAKS 2 AREA STREET IMPROVEMENTS $681,968.34 TOTAL PART 1B: CENTER OAKS 2 AREA STREET IMPROVEMENTS $311,922.50 TOTAL PART 1C: CENTER OAKS 2 AREA STREET IMPROVEMENTS $5,718.38 TOTAL PART 2: CENTERVILLE HEIGHTS AREA STREET IMPROVEMENTS $269,644.68 TOTAL PART 3: OFF PROJECT SERVICE CONNECTIONS $31,697.26 TOTAL CHANGE ORDER NO. 1 $11,877.39 TOTAL WORK COMPLETED TO DATE $1,312,828.54 lWWl5nREQ4 l4sm 13 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE STANTEC PROJECT NO. 193801520 CONTRACTOR NORTHDALE CONSTRUCTION CO., CHANGE ORDERS No. Date Description Amount 1 6/4/2013 This Change Order provides for additional work on this $12,545.39 1p roject. See Change Order. Total Change Orders $12,545.39 PAYMENT SUMMARY No. From To Payment Retains a Completed 1 05/01/2013 06/06/2013 221 525.31 11659.23 233 184.54 2 06/0712013 07/10/2013 333 337.38 29 203.30 584 065.99 3 07/11/2013 0§122/2013 555 606.93 58 445.77 1,16-8,91-5.39 4 1 08/23/2013 1 10/16/20131 136 717.49 1 65 641.43 1 1 Material on Hand Total Payment to Date $1,110,469.62 Original Contract $1,533,650.86 Retains a Pay No. 4 65 641.43 Change Orders $12 Total Amount Earned $1,176,111.0- Revised Contract $1,546,196.25 193801520RE04.)dsm 14 LETTER OF CREDIT- CARLSON Cost of Private Improvements, description: Unit Cost Unit Cost Reduced November Nov.2013 Number of Lots Remaining 26 22 22 14 a. Lot access - gravel & silt fencing 44 Lots @ $ 500.00 each 500 $ 13,000.00 250 $ 5,500.00 $ 5,500.00 $ 3,500 b. Street name signs approximately 2 @ $ 250.00 each Complete C. Traffic signs, stop signs, etc. Complete approximately 3 @$ 250.00 each d. Trail markers Complete approximately 1 @$ 150.00 each e. Street sweeping 10 each @$ 250.00 each 2500 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 1,000 f. Signage and barricades Complete 1 @$ 250.00 each j g. Flushing of storm sewers, once per year until 1000 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000 all lots are built upon h. Snowplow service of streets approximately 20 @ $ 100.00 2000 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 1,000 i. Shade trees (balled and burlapped) 2 per lot or 4 per corner lot (94 Total) at $ 225.00 per tree 450 $ 11,700.00 $ 9,900.00 $ 9,900.00 $ 6,300 j. Final Grade/Sod/Curbstop @ $ 3.500.00 per lot 1500 $ 39,000.00 1000 $ 22,000.00 $ 22,000.00 $ 14,000 Subtotal $ 69,200.00 $ 42,900.00 $ 42,900.00 0 $ 26,800 Guarantee of Special Assments(3 yrs Installments) • 1 $2293.29/lot per year through 2013 6879.87 $178,876.62 $151,357.14 $151,357.14 # 150% Total Requirement $248,076.62 $194,257.14 $194,257.14 $ 40,200 Letter of Credit Amount $250,000 $194,000 County Fund # 84120 City Code R 348 - 43000 -36100 Parcels Remaining 14 SCHEDULED PRINCIPAL INTEREST PRINCIPAL YEAR — 2013 PIN # PAYMENT PAYMENT PAYMENT REMAINING 6720 Beaver Pond Way R26- 31 -22 -22 -0041 $2,017.98 $1,613.60 $404.38 $5,419.16 6726 Beaver Pond Way R26- 31 -22 -22 -0042 $2,017.98 $1,613.60 $404.38 $5,419.16 6727 Beaver Pond Way R26- 31 -22 -22 -0039 $2,017.98 $1,613.60 $404.38 $5,419.16 6738 Beaver Pond Way R26- 31 -22 -22 -0044 $2,017.98 $1,613.60 $404.38 $5,419.16 6739 Beaver Pond Way R26- 31 -22 -22 -0037 $2,017.98 $1,613.60 $404.38 $5,419.16 6757 Beaver Pond Way R26- 31 -22 -22 -0034 $2,017.98 $1,613.60 $404.38 $5,419.16 6763 Beaver Pond Way R26- 31 -22 -22 -0033 $2,017.98 $1,613.60 $404.38 $5,419.16 6769 Beaver Pond Way R26- 31 -22 -22 -0032 $2,017.98 $1,613.60 $404.38 $5,419.16 1642 Hunters Ridge Lane R26- 31 -22 -22 -0052 $2,017.98 $1,613.60 $404.38 $5,419.16 1650 Hunters Ridge Lane R26- 31 -22 -22 -0054 $2,017.98 $1,613.60 $404.38 $5,419.16 1654 Hunters Ridge Lane R26- 31 -22 -22 -0055 $2,017.98 $1,613.60 $404.38 $5,419.16 1658 Hunters Ridge Lane R26- 31 -22 -22 -0056 $2,017.98 $1,613.60 $404.38 $5,419.16 1666 Hunters Ridge Lane R26- 31 -22 -22 -0058 $2,017.98 $1,613.60 $404.38 $5,419.16 1670 Hunters Ridge Lane R26- 31 -22 -22 -0059 $2,017.98 $1,613.60 $404.38 $5,419.16 Total Payoff By November 15 $75,868.24 16 Renewal Application for Optional Liquor 2AM License Type: 2AM- 100K -500K Expires On: November 1, 2013 ID Number: 33600 DBA S & B Center Corp. Kelly's Korner 7098 Centerville Rd Centerville MN 55038 Business Phone: 6516537791 If any of the above licensee information is not correct, please make corrections as necessary. Licensee must report previous 12 month on sale alcoholic beverage gross receipts by checking one of the boxes below. Next to the box you check is your 2 AM license fee. Make check payable to: Alcohol and Gambling Enforcement Division (AGED). Mail this application and check to: AGED, 444 Cedar St, Suite 133, St Paul, MN 55101 -5133. $300 2 AM license fee - Up to $100,000 in on sale gross receipts for alcoholic beverages $750 2 AM license fee - Over $100,000, but not over $500,000 in on sale gross receipts for alcoholic beverages _$1000 2 AM license fee - Over $500,000 in on sale gross receipts for alcoholic beverages _$200 2 AM license fee - 3.2% On Sale Malt Liquor licensees or Set Up license holders _$200 2 AM license fee - Did not sell alcoholic beverages for a full 12 months prior to this application �[ Yes _No Does the city or county that issues your liquor license allow the sale of alcoholic beverages until 2 AM? City Clerk(County Auditor Signature Date (I certify that the city or county of _ approves the sale of alc� beverages until 2AM) Licensee Signature Date (I certify that I have answered the above question ui and correctly) Licensee Minnesota Tax ID Number (Required): / 7 a� • 3 3 p 0 Licensee: Prior to submitting this application to the Alcohol & Gambling Enfocement Division you must have this form signed by your local city or county licensing official Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division (AGED) 444 Cedar Street, Suite 133, St. Paul, MN 551014133 Telephone 661- 201 -TSOO Fax 661- 297-626® TTY 661- 282 -6555 wwwdps.state.mmus 2amRenewa12004 17